HomeMy WebLinkAbout#7 Eagle Pt Blvd Street & Utility - CO#1 AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: August 4, 2015
CONSENT
ITEM # 7
AGENDA ITEM: Eagle Point Boulevard Street and Utility Improvements – Change Order
No. 1
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Decrease of $28,500 to the construction contract amount.
This change order decreases the contract amount for the project by $28,500.00 bringing the
revised construction contract to $1,220,994.09. Value engineering was completed to research
potential material reductions in response to receiving contractor bids that put the total estimated project cost over budget by $61,600.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Change Order No. 1 for the Eagle Point Boulevard Street and Utility Improvements, thereby decreasing the contract amount
by $28,500.00. The recommended motion for the action is as follows:
“Move to approve Change Order No. 1 for the Eagle Point Boulevard Street and Utility Improvements thereby decreasing the contract amount by $28,500.00.”
City Council Meeting [Consent Agenda Item X]
August 4, 2015
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The City Council accepted contractor bids and awarded a contract to Miller Excavating, Inc. at
the July 7, 2015 City Council Meeting. It was reported at the meeting that the post bid project costs now exceed the preliminary assessment amounts by $61,600.
Value engineering was completed to review the sub-drainage draintile system to minimize the
lineal footage to be installed while still allowing for adequate collection of sub-surface water.
The design engineer, TKDA, was directed to review and revise the Plan accordingly. The revised design resulted in a reduction in draintile length from 6,660 feet to 3,810 feet and the number of
cleanouts from 50 to 31.
This change order reduces the construction contract from $1,249,494.09 to $1,220,994.09.
RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, approving
Change Order No. 1 for the Eagle Point Boulevard Street and Utility Improvements thereby
decreasing the contract amount by $28,500.00. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to approve Change Order No. 1 for the Eagle Point Boulevard Street and Utility
Improvements thereby decreasing the contract amount by $28,500.00.”
ATTACHMENT(S):
1. Change Order No. 1.
CONTRACT CHANGE ORDER FORM
CHANGE ORDER NO. DATE:
TO:
UNIT
LF
EA
Amount of Original Contract $
Sum of Additions/Deductions approved to date $
Contract Amount to date $
Amount of this Change Order (ADD) (DEDUCT) (NO CHANGE)$
Revised Contract Amount $
The Contract Period for Completion will be (UNCHANGED) (INCREASED) (DECREASED)days
APPROVED BY ENGINEER: FOCUS Engineering, inc. APPROVED BY CONTRACTOR
DATE DATE
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
DATE DATE
($28,500.00)
CITY OF LAKE ELMO, MINNESOTA
BYBY
CHANGE ORDER DESCRIPTION / JUSTIFICATION:
This change order reduces the draintile from 6,660 feet to 3,810 feet by eliminating draintile in certain locations within the street
sub‐base. With high bid prices on draintile, value engineering was completed to specify draintile at strategic locations along the
corridor. Furthermore draintile cleanouts were reduced from 50 to 31 due to the reduction in length.
Attachments (list documents supporting change):Revised Sheet No. 13 dated 07.28.2015
DESCRIPTION OF PAY ITEM QTY UNITE PRICE
21 DRAINTILE CLEANOUT
NET CONTRACT CHANGE
PERFORATED PVC EDGE DRAIN
ITEM
($2,850.00)‐19 $150.00
MILLER EXCAVATING, INC. , 3636 STAGECOACH TRAIL N, STILLWATER, MN 55082
EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS
PROJECT NO. 2015.120
1 August 4, 2015
0
This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are
modified as follows upon execution of this Change Order.
BYENGINEER
1,249,494.09
0.00
1,249,494.09
(28,500.00)
1,220,994.09
INCREASE/(DECREASE)
($25,650.00)20 $9.00‐2,850
FOCUS Engineering, inc.CHANGE ORDER FORM