HomeMy WebLinkAbout#8 2015 Seal Coat - Pay Request No 1 (Final) AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: 08/04/2015
CONSENT
ITEM # 8
AGENDA ITEM: 2015 Seal Coat Project – Pay Request No. 1 (Final)
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Decrease of $3,066.36.
Final payment is proposed in accordance with the Contract for the project. Final payment is
$3,066.36 less than the original contract amount of $143,866.80 for Lake Elmo’s portion of the
work (joint project with West Lakeland Township). In addition, the project at completion remains within the authorized total project budget amount of $155,000 authorized by the City
Council on February 24, 2015.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 1 (Final) for
the 2015 Seal Coat Project. If removed from the consent agenda, the recommended motion for
the action is as follows:
City Council Meeting [Consent Agenda Item 8
August 4, 2015
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“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of $192,554.56, for the 2015 Seal Coat Project; which includes $140,800.44 for work completed
in the City of Lake Elmo; and $51,754.12 for work completed in West Lakeland Township.”
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The 2015 Seal Project has been fully completed. The Project Engineer has prepared a Certificate
of Completion and is recommending acceptance of the improvements and release of the final
retainage. The one year warranty period will begin on August 4, 2015, and will extend to August 4, 2016.
Final payment in the amount of $192,554.56 has been requested by the Contractor, Pearson
Brothers, Inc., based upon the work completed. The original Contract amount was $200,049.52;
including $143,866.80 for work in Lake Elmo and $56,182.72 for work in West Lakeland Township. The work actually completed for Lake Elmo streets was $140,800.44, or $3,066.36
(2.13%) less than the original Contract amount. Per the Joint Services Agreements: West
Lakeland Township will be invoiced $51,754.12 for their portion of the construction costs.
The final total project cost for the Lake Elmo portion of the project, including construction and engineering was $146,300.44; $140,800.44 in construction and $5,500 ($8,500 total - $3,000
reimbursed by West Lakeland) for design and construction engineering services.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 1 (Final) for the 2015 Seal Coat Project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of $192,554.56, for the 2015 Seal Coat Project; which includes $140,800.44 for work completed in the City of Lake Elmo; and $51,754.12 for work completed in West Lakeland Township.”
ATTACHMENT(S):
1.Certificate of Completion.
2.Pay Estimate No. 1 (Final).
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER: CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6‐7‐8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION: FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
1 (FINAL)
$0.00
CONTRACT CHANGE ORDER SUMMARY
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, P.E., CITY ENGINEER
2015 SEAL COAT PROJECT
69
PROJECT NO. 2015.117
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
No.Approval
Date
Amount
Additions Deductions
8/31/2015
7/17/2015
6/23/2015
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
BYBY
BY
ENGINEER
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
TOTALS
NET CHANGE
CONTRACT TIME
$0.00 $0.00 $192,554.56
YES
NO
ORIGINAL DAYS
REVISED DAYS 0
REMAINING 31
$0.00
$0.000.0%
$200,049.52
$192,554.56
$0.00
$192,554.56
7/31/20157/6/2015FROM
$200,049.52
$0.00
PAY ESTIMATE SUMMARY
PEARSON BROTHERS, INC.
11079 LAMONT AVENUE N.E.
HANOVER, MN 55341
ATTN: JACK PEARSON, PRESIDENT
PAY ESTIMATE NO. 1 (FINAL)2015 SEAL COAT PROJECTCITY OF LAKE ELMO & WEST LAKELAND TOWNSHIPFOCUS PROJECT NO. 2015.117CONTRACT DATED MAY 19, 2015ITEM CONTRACT ACTUAL UNIT TOTALNO. QUANTITY QUANTITY UNIT PRICE AMOUNT1 108,990 106,667 SY 1.32$ 140,800.44$ 2 46,432 42,772 SY 1.21$ 51,754.12$ TOTAL192,554.56$ AND CRS‐2 EMULSIFIED ASPHALTCITY OF LAKE ELMOCITY OF WEST LAKELANDBITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCKBITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCKDESCRIPTIONAND CRS‐2P EMULSIFIED ASPHALT