HomeMy WebLinkAbout#5 CC 8.18.15 Parks Equipment purchases
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 18, 2015
CONSENT
ITEM #5 MOTION
AGENDA ITEM: Approve Purchase of Park Equipment
SUBMITTED BY: Mike Bouthilet, Director of Public Works
THROUGH: Mike Bouthilet, Director of Public Works
REVIEWED BY: Parks Commission Maintenance Advisory Committee
Finance Committee
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………..Director of Public Works
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Director of Public Works FISCAL IMPACT: The 2015 CIP budget included the purchase of a mower for $50,000 and
field maintenance equipment for $30,000 from the Parks Fund.
It is being proposed to purchase three smaller mowers at a cost of $34,052 rather than the one
large mower as initially proposed at budget time. The Public Works/Parks staff believes it would be more efficient for park maintenance with the summer staff to have multiple mowers available.
It is also being proposed to purchase a new Toolcat at a net cost after trade in of $29,602.87.
Both items being proposed are less than budgeted and would be funded from the Parks Fund.
SUMMARY AND ACTION REQUESTED: As part of the 2015 budget process, the Parks
Commission identified the need to purchase new mowing equipment and a new field
City Council Meeting (Consent Agenda Item #6)
August 18, 2015
-- page 2 --
maintenance machine. At that time, there was varying opinions on what would best serve the
needs of the parks, so $50,000 was budgeted for mowers and $30k for the field maintenance
equipment.
After numerous discussions and review by the Maintenance Advisory Committee, it was decided
that multiple mowers would better serve the needs for the Park maintenance and that a Toolcat
would be the best field maintenance equipment. The plan was to trade in the current 2005
Toolcat to try to keep the net expense as low as possible and a trade in allowance of $15,000 was
offset toward the purchase of the new Toolcat.
Please note that Tri-State Bobcat is a participating vendor in the state purchasing program so no
other bids were sought. Multiple bids were obtained for the Mowers and Century Power was
willing to price match the lowest bid and our preference was to keep the supplier local if at all
possible.
BACKGROUND INFORMATION (SWOT):
Strengths Upgraded machinery will allow for timely maintenance of the City parks. New machinery will also alleviate repair expenses to older
machiner
Weaknesses Age of machine with no warranty
Opportunities Unlimited use of the machine if City owned
Threats Cost of repairs to existing machinery
RECOMMENDATION: Based on the aforementioned, and the support of the MAC (voted 3-0), the staff recommends the following motion be made:
“Move to approve the purchase of the 3 mowers from Century Power for $34,052 and the
new Toolcat from Tri-State Bobcat at a net cost of $29,602.87 to be funded by the Park Fund”
ATTACHMENT:
1. Century Power Equipment Quote for 3 mowers 2. Tri-State Bobcat Quote for Toolcat 5600 G-Series