HomeMy WebLinkAbout08-18-15 CCMPTI IF CITY (
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NOTICE OF MEETING
City Council Meeting
Tuesday, August 18, 2015 7:00 P.M.
City of Lake Elmo I 3800 Laverne Avenue North
Agenda
A. Call to Order
B. Pledge of Allegiance
C. Roll Call/Order of Business
D. Approval of Agenda
E. Accept Minutes
1. (a) Approve June 9, 2015 City Council Meeting Minutes
(b) Approve August 4, 2015 City Council Meeting Minutes
(c) Approve August 11, 2015 City Council Meeting Minutes
F. Council Reports
G. Presentations/Public Comments/Inquiries
H. Finance Consent Agenda
2. Approve Payment of Disbursements
3. Accept Assessor Report for July 2015
4. Approve Purchase of Warning Sirens
5. Approve Purchase of Parks Equipment
Other Consent Agenda
6. Approve Master Subscriber Agreement for MN Court Data Services - Resolution 2015-63
7. Approve 5th Street Landscape and Lighting Design
8. Approve Resolution Concerning Tartan Park - Resolution 2015-64
9. Approve Appointment of New Maintenance Advisory Committee Members
ie. Approve Library Board Request for Alterations to the Library Building
it. Receive Library Board Memo Regarding Alley Concern
12. Approve Proposal for 2016 Street Improvements Geotechnical Services
13. Accept Building Report
J. Regular Agenda
14. Auto Owners Insurance
15. Zoning Text Amendment - Subdivision Identification Signs, Ordinance 08-124
16. Building Inspector Position
17. 2016 Volksmarch
18. Dog Park (Lundgren request)
19. Tablyn Park Concept Plan
20. Pebble Park Picnic Shelter
21. Sanctuary Park Trail
22. Plan B City Discussion (Bloyer request)
23. Projected City Growth Analysis (Pearson request)
24. Old Village Work Group Membership (Pearson Request)
K. Staff Reports and Announcements
L. Adjourn
A/x:.r/r'x'
Li ��EElN'
City ofLake Elmo
Planning Commission Meeting
Minutes mfAugust l[,2O16
Chairman Dodson called to order the meeting of the Lake Elmo Planning Commission at
COMMISSIONERS PRESENT: Dodson, Dnrschner,Williams, Fields, Larson, and Griffin
K,einoer(joined late)
COMMISSIONERS ABSENT: Haggard
STAFF PRESENT: Community Development Director K|atLContract City Planner Gozo|a'
and Interim Administrator Schroeder
Approve Agenda:
The agenda was accepted aspresented.
Approve Minutes: July 13,2015
M/5/P: Williams/Fields, move toapprove minutes as presented, Vote/ 7-0, motion
carried unanimously.
Presentations: Manning Avenue Project Presentation — Washington County
Ticknor presented anoverview ofthe project andtheconidor. There i»aproposed
realignment ofTrunk Highway 5and Manning Avenue. Highway Swas recently turned
back to the County. The Council is interested /n how some of these alternatives will
affect the land use for this area. Manning isanimportant corridor asbisthe primary
north/south arterial roadway and is part of the regional transportation system.
Larson stated that i\isVgood plan but isconcerned about intersections atTHSand
access from neighborhoods. Why not add arnund'a-boutorother controlled
intersection tohelp manage this traffic
Ticknor stated that the proposed spacing would allow for future signalization.
Williams asked why the realigned l4vvou|dnotfnUoxvthesection|ine? Ticknor stated
that the proposed alignment allows for turning movements into the Holiday Station
store, shifts the road further from private property owners along the corridor, and
Lake Elmo Planning Commission Minutes; 8-10-15
3
The Commission had questions about the cu|-de'sac. Dodson asked where the airport
safety zones crossed this area and what happens north of the project area. Ticknor
stated that they will need to expand to four lanes and the county is looking at the need
for a signal at 5 01h Street.
Dodson asked ifanew traffic signal atl7will make iteasier toget nnand off of Highway
57 Ticknor stated that there isnot much ofanimpact. |tismostly driven bvoverall
increases in development. Dodson asked if the narrower shoulders will be six feet
minimum. Ticknor stated that yes nnboth sides and saves four feet.
K|attpresented asummary ofland use issue inthe area. There isaquestion regarding
the commercial aithe existing intersection and also about the airport buffer zones.
There were other questions from the Planning Commission.
Public Comments:
John Hod|er,Fields ofSt. Croix Assoc, proposed removing the existing highway 5from
the plans tohelp eliminate shortcuts and other problems.
Jim Ogren, Fields ofSt. Croix Assoc, Concern with lack nfsignal, cut'throughtnafficusinQ
the old highway S road. He would like to see techniques used to slow traffic 'including
soroesignaAe.
Williams would like tosee asignal atold highway Sand Manning Avenue. Concept
with signal atold Highway 5would bepreferred.
K4/S/P: VViIlia nos/Laoon, Move tosupport signal light at old Highway and Manning
along with concept Cthat shows road going through, Vote: 7-0, motion carried
Williams would like to see airport zones and realignment before the land use can be
talked about. K|att presented a runway plan and stated that the [it's position would
betnadopt zoning first a5anegotiating tool tuuse with the MAC. Dorschner thinks
there might beanopportunity for mixed use zoning.
M/S/P: Dodson/Williams, Move to endorse maintenance of buffer zone throughout this
area, Vote: 7-0, motion carried unanimously.
M/S/P: Dorschner/Griffin, Move to recommend a mixed use similar to the 1-94 corridor
zoning category allowing a wider range of options, Vote: 7'0, motion carried
Fields would like the City to consider preserving land for commercial development and
tokeep itfor higher value uses.
Lake Elmo Planning Commission Minutes; 8-10-15
Public Hearing: Open Space Development Concept Plan — Legends - Withdrawn
Public Hearing: Preliminary Plat/Plan and Final Plat/Plan — Owners Insurance
Company
Gozola presented summary and report concerning proposed preliminary and fina|PUU
plans for Auto Owners Insurance, This application would nep|at Out|ot Atn create HOA
�
3 addition within the Eagle Point Business Park in order to construct an approximate
30,000 square foot office building with potential future expansion to 44,000 square feet.
The company predicts they will bring l5Onew jobs tothe City with that number rising to
Z5Owith the expansion.
This plans shows 2 signs on it, but if this plan is approved, the signs and locations would
not beapproved with it. That would beaseparate review, The building does meet size
and setback requirements. The height is met as well as the design standards. There will
bennroof equipment. That will all beinside. The lot isaccessed off o[Eagle Point
Circle. This site ioserved byCity Sewer and Water. They will berequired tomeet the
BK0Pfor Surface Water Management. There is156stalls for parking which meets City
requirements and setback requirements. There will beasidewalk connecting tothe
Machine Shed.
Staff is recommending approval with conditions in staff report in addition to 2 suggested
bythe City Engineer.
Williams has concern with the roofline as it has no peaks or valleys and no articulation in
the walls. Hefeels other buildings inthe business park have abetter design. There was
a general discussion and questions for the applicant,
Dan Keefe, Auto Owners, stated that they are excited about this opportunity tobuild in
Lake Elmo, They are afortune SOOnational business and will becelebrating their1OO
year anniversary inbusiness. Todd Gutt,the architect spoke regarding the plan and
roof|ine. The applicant was open tolooking otalternatives for the nooOine.
Public Hearing opened at9:38pnn
The City received nowritten orelectronic correspondence,
Public Hearing closed at9:39pnm
Gozola recommended addition of 2 conditions suggested by the City Engineer and one
additional condition concerning a storm water easement, which Gozola suggested
should read, " The applicant shall enter into an agreement with the property owner to
Lake Elmo Planning Commission Minutes; 8-10-15
4
the West agreeing to take on that site's stormwater as identified by the proposed
p|ans° These conditions would benumbered ll,l2and l3.
M/S/P: Dorsch ner/Fields, Move to recommend approval with findings as drafted with
the 13 conditions as recommended, Vote: 7-0, motion carried unanimously.
M/S/P: Williams/Larson, motion to amend, findings B — add "but the design could
benefit from additional ronf|ine and wall fa�ade articulation," Vote: 7-0, motion carried
unanimously.
Business Items: Zoning Text Amendment — Subdivision Identification Signs
K/att»tarted his presentation by going through the history. This item went to City
Council on July 21, 2015 and the Council requested that the Planning Commission
consider reducing the maximum size of the neighborhood identification sign from 32
square feet to24square feet. The draft ordinance has been updated toreflect that
change.
Williams is concerned with the size of the support structure and would like to see it
proportionate tothe actual sign, K|at<stated that the monument signs are part ofthe
subdivision submittal with the landscape plan. Hebrought upthe Savona sign for on
example for discussion.
K4/5/P:VViUiarns/Fie|ds, Move horecommend the size ofthe sign be24square feet and
add 61^section that face area Vf support structure shall benomore than Ixthe area of
the sign, Vote: 5-2 motion carried. Kreimer voted no as he is ok with the size, but not
regulating support structures. Dnrschnervotcd no as hewants to make sure the sign
can look nice and isconcerned about dictating size ofsupport structure.
General discussion regarding the number of signs. The Commission consensus was to
keep itat2per neighborhood.
Council Updates — July 7, 2015yNeeting
I. Zoning Text Amendment — Accessory Building Setbacks Urban Districts —
Passed.
Z. LennarTwin Home Preliminary Plat —Passed.
3. Easton Village Trunk Sewer Update.
4. Zoning Text Amendment — Commercial Wedding Venue —Tabled.
S. Preliminary & Final Plat — Halcyon Cemetery —Tabled.
6. Final Plat, Final PUDand Zoning MapAnoendnment—VVi|df|oweratLake
Elmo —Passed.
Staff Updates
Lake Elmo Planning Commission Minutes; 8-10-15
5
1. Upcoming Meetings
a. August Z4,2U1S
b. September 14,2815
Commission Concerns
Dorchner asked about the status ofHammes Estates. K|attstated that there has been a
dispute between the trust, the land owner and the developer concerning aspects of the
project. Klatt stated that they are beyond the deadline for getting the plat recorded.
There has been grading done, but that was done under the mining operation. At this
point, there has been nospecific approvals given bythe City.
Dodson would like to request commercial buildings put in bike lockers and shower
facilities for commuters. The rest ofthe Commission felt that adecision like that should
be left toeach business owner.
Meeting adjourned atlO3Opnn
Respectfully submitted,
]oanZiertrnan
Planning Program Assistant
Lake Elmo Planning Commission Minutes; 8-10-15
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
AUGUST 4, 2015
A. CALL TO ORDER
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Council Members Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Interim Administrator Schroeder, City Attorney Snyder, City Engineer Griffin,
Finance Director Bendel, Community Developinent Director Klatt and City Clerk Johnson.
B. PLEDGE OF ALLIGENCE
C. APPROVAL OF AGENDA
Councilmember Lundgren added discussion of street names and widths to Agenda Item 13. Staff
requested removal of Agenda Item 14.
Councilmember Lundgren moved TO APPROVE THE AGENDA AS AMENDED.
Councilmember Fliflet seconded the motion. MOTION PASSED 3-2. (Pearson, Moyer — Nay)
D. ACCEPT MINUTES
May 19, 2015 accepted as presented. July 21, 2015 meeting minutes accepted with additions
from Mayor Pearson, Councilmember Fliflet and Councilmember Smith.
COUNCIL REPORTS
Mayor Pearson: Met with Parks Commission Chair Weis and Interim Administrator Schroeder
along with representatives from Washington County to discuss Lake Elmo Park Reserve access
on Inwood Avenue; attended East Metro Strong bus rapid transit open house; met with the
County Sheriff and Interim Administrator Schroeder; and asked the public for input on the future
of Main Street. Noted the Manzara Nature Center proposal will be on the next workshop agenda.
Congratulated the Lake Elmo Baseball 12AAA team for their state title win.
Council Member Lundgren: Met with Washington County to review the future of Tartan Park.
Met with Citizens regarding the cemetery proposal and other issues. Reported Farmers Market is
doing very well. Met with Public Works Superintendent Bouthilet to discuss the possibility of a
dog park in the city. Noted that the City Council and Parks Commission had an excellent joint
meeting. Announced that she has recently been diagnosed with a rare disorder, Bechers,
Council Member Bloyer: Responded to emails regarding the Landucci proposal, the cemetery
proposal and a resident on Laverne Avenue. Reviewed the discussion held at the joint workshop
with the Parks Commission for the public as no members of the public were present and
worksessions are not recorded.
Council Member Smith: Thanked the Parks Commission for their participation in the joint
workshop and felt many good points were raised.
Council Member Fliflet: Attended a Finance Committee meeting, dealt with ongoing
discussions on the library, cemetery application and Landucci development proposal. Attended
joint workshop with the Parks Commission. Spoke with Bob Engstrom and residents.
LAKE ELMO CITY COUNCIL MINUTES
August 4, 2015
PUBLIC COMMENTS/INOUIRIES,
Nate Duprey, Lake Elino Librarian, reported on activities at the library, noting that July was the
busiest month in the library's history for items circulated with a 12% increase over the previous
year. Duprey also reported on plans for expansion into library space previously occupied by a
tenant.
Barry Weeks, 3647 Lake Elmo Avenue North spoke about a letter read by the City Clerk at the
previous council meeting.
Lee Rossow, Halcyon project developer, noted that his project is on hold while the City
completes review and asked the Council to consider what type of use is better for the overall
area.
Mike Reeves, 11075 14th Street N. commented on an article in the Stillwater Gazette on July 26,
2015.
Mike Slobodnik, Lake Elmo Jaycees President, provided an update on Huff n' Puff Days, noting
it is the largest softball tournament in the country and thanked the City for assisting the Jaycees
with the event.
Dale Doerscher, 3150 Lake Elmo Avenue, commented on the approved street widths in the
Wildflower development, the letter read by the City Clerk at the prior meeting, and city staffing.
PRESENTATIONS,
None
FINANCE CONSENT AGENDA
3. Approve Payment of Disbursements
4. Accept Finance Report dated July 30, 2015
5. Approve Extension of Audit Services Contract
6. Approve Grant Application for Trail Grooming Reimbursement — Resolution 2015-61
Councihnember Smith, seconded by Councilmember Smith, moved TO APPROVE THE
FINANCE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0.
OTHER CONSENT AGENDA
7. Eagle Point Boulevard Street & Utility Improvements — Change Order No. 1
8. 2015 Seal Coat Project — Pay Request No. 1 (Final)
9. 39th Street N: Street & Sanitary Sewer Improvements — Pay Request No. 6
10. Approve Amendment to Community Development Block Grant Cooperation
Agreement
Councilmember Smith, seconded by Councihnember Fliflet, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0.
Page 2 of 5
LAKE ELMO CITY COUNCIL MINUTES
August 4, 2015
ITEM 11: 2016 STREET IMPROVMENTS — AUTHORIZE FEASIBILITY REPORT
City Engineer Griffin reviewed the areas included in the 2016 project, the project schedule and
background on each area included in the project. Griffin also reviewed the assessments to the
property owners and the City's contribution.
Councilmember Smith, seconded by Councihnember Lundgren, moved TO APPROVE
RESOLUTION 2015-62, ORDERING PREPARATION OF A FEASIBILITY REPORT
FOR THE 2016 STREET IMPROVEMENTS TO FOCUS ENGINEERING IN THE NOT
TO EXCEED AMOUNT OF $10,800. Motion passed 5 — O.
ITEM 12: REASSIGNMENT OF EASTON VILLAGE TRUNK SEWER LINE
Community Development Director Klatt reviewed the history of the project and explained that
other developers have expressed a willingness to take over the project. Klatt summarized the
changes requested, the time frame for the project and stressed that there are constraints
associated with the deadline for assessment certification. City Attorney Snyder advised that an
approval include language requiring fees to be delivered to the City promptly.
Councihnember Lundgren, seconded by Councihnember Bloyer, moved TO AMEND THE
DEVELOPERS AGREEMENT AS DRAFTED WITH A REQUIREMENT THAT
SECURITIES AND RELATED DOCUMENTS BE DELIVERED TO THE CITY
PROMPTLY WITH COUNCIL RESERVING THE RIGHT TO RECONSIDER THE
APPROVAL IF THAT CONDITION IS NOT MET. Motion passed 5 — O.
ITEM 13: WILDFLOWER AT LAKE ELMO DEVELOPER'S AGREEMENT, STREET
WIDTHS AND STREET NAMING
Community Development Director Klatt presented the Developer's Agreement for Wildflower
Phase I, noting that park dedication proposal for park land and trails meets the City's
requirements. Klatt also reported that the developer is required to pay for oversizing of utilities
and stated that the City Engineer will conduct a final review and approval of final construction
plans.
Discussion was held concerning the template used to draft Developer's Agreements.
Councilmember Fliflet stated she prefers to have more points in the agreements and note when it
doesn't apply rather than omitting them.
Councilmember Fliflet, seconded by Councihnember Lundgren, moved TO ADOPT
RESOLUTION 2015-63 APPROVING THE DEVELOPER'S AGREEMENT FOR
WILDFLOWER AT LAKE ELMO. Motion passed 5 — O.
Councilmember Lundgren stated that she would like to change her vote on the street naming in
Wildflower after reconsidering what the developer had initially proposed.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO RECONSIDER
STREET NAMES IN WILDFLOWER TO USE THE NAMING SYSTEM PROPOSED BY
THE DEVELOPER ON HIS INITIAL PROPOSED PLAT. Motion passed 3 — 2. (Pearson,
Bloyer — Nay)
Page 3 of 5
LAKE ELMO CITY COUNCIL MINUTES
August 4, 2015
Discussion held concerning enforceability of changes to the plat that has already been approved.
Attorney Snyder stated that the developer cannot be held to the changes but can make them if he
chooses.
Mayor Pearson stated that he felt it was better to abide by the recommendations of safety
professionals and use the county street naming system.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO RECONSIDER
THE WIDTH OF THE SOUTHERNMOST STREET, SUNFLOWER LANE, ON THE
PLAT TO INCREASE THE STREET WIDTH FROM 18 FEET TO 24 FEET. Motion
passed 3 — 2. (Smith, Bloyer — Nay)
Councilmember Fliflet stated that after further discussion with staff regarding the street widths,
she is in favor of requiring 24 foot street widths.
Councilmember Smith stated that she feels there is plenty of access through streets and alleys
and therefore disagrees with requiring 24 foot street widths.
44. APPROVAL OF FINAL 5"
15. APPROVAL OF AGREEMENT FOR CITY PLANNER SERVICES
Community Development Director Klatt reviewed the request, noting that the contractor is
currently helping with projects that are reimbursable but would like to be able to utilize the
contractor for other projects.
Councilmember Fliflet, seconded by Councilmember smith, moved TO APPROVE THE
AGREEMENT FOR CITY PLANNER SERVICES. Motion Passed 4 — 1. (Moyer — Nay)
Councilmember Bloyer expressed concern about potential costs to the City under the proposed
contract.
16. POSSIBLE FORMATION OF A CITY ENVIRONMENTAL COMMITTEE
Councilmember Fliflet stated that there are citizens that have expressed interest in serving on an
environmental committee, noting that Tedi Carlson was in the audience and would be a big asset
to the city in that capacity. Councilmember Fliflet suggested that the committee could he an
advisory committee to the City Council on issues related to stone water, runoff, wetlands, waste,
tree preservation and other issues.
Mayor Pearson stated he did not want the formation of a committee to be a burden to City staff
but was in favor of forming an environmental conunittee. Councilmember Fliflet volunteered to
recruit members and draft a charter for the committee.
17. TARTAN PARK DISCUSSION
Councilmember Lundgren reported on Washington County and Trust for Public Land working
with 3M to preserve Tartan Park as a county owned park. Lengthy discussion was held
concerning the size of the park, zoning and potential future uses. Mayor Pearson read a letter
from resident Nadine Obennueller in support of retaining the Tartan Park as a park. Interim
Administrator Schroeder stated that 3M has issued a deadline of September 22, 2015 for
Washington County to commit to purchasing the park. City Attorney Snyder suggested the City
Page 4 of 5
LAKE ELMO CITY COUNCIL MINUTES
August 4, 2015
consider passing a Resolution representing a unified voice expressing the City's willingness to
work with the parties and requesting time to consider the issues.
Councilmen:bet. Fliflet, seconded by Councilmember Smith, moved TO DIRECT STAFF TO
DRAFT A RESOLUTION SUMMARIZING THE CITY'S POSITION ON THE
DISPOSITION OF TARTAN PARK. Motion passed 5 — O.
STAFF REPORTS AND ANNOUNCEMENTS
Interim City Administrator Schroeder: thanked staff for assistance during his transition into
the Interim Administrator role. Announced that the FRESH weekly email is back up and running
and encouraged Councilmembers to send submissions to him for inclusion. Attended meetings
at the Library to deal with construction issues and Gateway Corridor meeting.
City Clerk Johnson: reminded the public that the city will hold an election in November and
announced that election judges will be notified in the coming weeks.
Finance Director Bendel: working on the 2016 budget, closing July financials and preparing for
the Finance Committee meeting on August 12, 4:30 — 6:30 p.m. Councilmembers were
encouraged to attend the Finance Committee meeting for further detail on the 2016 budget
preparations.
City Attorney Snyder: working on routine development items, thanked staff for assistance and
Councilmembers for their commitment of time.
Community Development Director Klatt: working on finalizing the job description for the
City Planner position; preparing for the upcoming Planning Commission meeting, Landucci
development public hearing and new application for the Auto Owners Insurance office building.
City Engineer Griffin: addressing developer issues, have 3-4 pre -construction meetings to get
grading started, working with Washington County and SEH on the downtown project
streetscape.
Meeting adjourned at 9:45 pm.
ATTEST:
Julie Johnson, City Clerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 5 of 5
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
AUGUST 11, 2015
1. CALL TO ORDER
Mayor Pearson called the meeting to order at 6:00 pm.
PRESENT: Mayor Mike Pearson and Council Members Julie Fliflet, Anne Smith (6:05 p,m),
Justin Bloyer, and Jill Lundgren.
Staff present: Interim Administrator Schroeder, Finance Director Bendel, Community
Development Director Klatt and City Clerk Johnson.
II. APPROVAL OF AGENDA
Councilmember Bloyer, seconded by Councihnember Lundgren, ',toyed TO APPROVE THE
AGENDA AS PRESENTED. MOTION PASSED 4 — O.
III. SUNFISH LAKE PARK NATURE CENTER
Mayor Pearson introduced the matter and invited the applicant to speak. Mr. Manzara stated he
would prefer to start with the document his attorney prepared, as the document the City Attorney
prepared lacks direction for action. Mr. Manzara requested that the Council direct the City
Attorney to draft a lease agreement and stated he feels there is no assurance in the proposed City
agreement that the Council will continue to move forward on the project.
Councilmember Bloyer stated that the Council is committed to this project. Mayor Pearson
added that the Council is supportive of the proposal and he is confident it will continue to move
forward.
Councilmember Bloyer, seconded by Councihnember Lutzdgren, moved TO ACCEPT THE
LETTER OF INTENT DRAFTED BY THE CITY ATTORNEY AND DIRECT THE
CITY ATTORNEY TO NEGOTIATE A LEASE AGREEMENT WITH ALL
CONDITIONS MET BEFORE THE CITY EXPENDS RESOURCES, WITH THE
EXCEPTION OF TEN HOURS OF STAFF TIME.
Councihnember Fliflet offered a FRIENDLY AMENDMENT TO THE MOTION TO
REMOVE THE LIMIT ON STAFF TIME, stating that it is worth spending staff time to make
this happen for the City. Councilmember Bloyer accepted the amendment. Motion passed 4 —
I. (Pearson — Nay)
Mayor Pearson stated that the Council is committed to this project and felt the Letter of Intent
was sufficient and protected the City.
IV. CITY PLANNER/ASSOCIATE PLANNER DISCUSSION
Interim Administrator Schroeder presented two job descriptions for consideration to till the
vacant City Planner position. Discussion was held concerning the job descriptions, salary range
and selection process. Councilmember Bloyer stated that staff should handle the hiring process
and the Council should not be involved.
LAKE ELMO CITY COUNCIL MINUTES
August 11, 2015
Councilinember Fliflet, seconded by Councilmember Lundgren, moved TO DIRECT STAFF
TO MOVE FORWARD WITH THE HIRING PROCESS FOR A CITY PLANNER AS
OUTLINED IN THE JOB DESCRIPTION PROVIDED. Motion passed 3 — 2. (Pearson,
Bloyer — Nay)
Mayor Pearson stated that he was in favor of filling the position with an associate planner at a
lower salary.
Meeting adjourned at 6:42 pm.
ATTEST:
Julie Johnson, City Clerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 2 of 2
LAKE ELMO
DATE: August 18, 2015
CONSENT
ITEM #2
MOTION
AGENDA ITEM: Approve Disbursements in the amount of $178,946.58
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ................................ ...... . ..... .................. City Administrator
Report/Presentation ...... ........................... ........ .......City Administrator
Questions from Council to Staff ....... .................... ....... ........... Mayor Facilitates
Call for Motion ..... ..................................................... ..... Mayor & City Council
Discussion ..... ....... ..... ..... ....... ....... ...... Mayor & City Council
Action on Motion ............. ........ .............. ..... ..... .........,.......... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $178,946.58
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $178,946.58. No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
-- page
City Council Meeting [Consent Agenda Iten
August 18, 2015
BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct nonnal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $ 11,744.78 Payroll Taxes to IRS & MN Dept of Revenue 8/06/15
ACH $ 5,173.94 Payroll Retirement to PERA 8/06/15
DD6509-DD6537 $ 30,118.53 Payroll Dated (Direct Deposits) 8/06/15
43187-43247 $ 131,729.33 Accounts Payable 8/18/15
2742-2744 180.00 Library Card Reimbursement 8/18/15
TOTAL $ 178,946.58
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$178,946.58.
ATTACIIMENTh;
Accounts Payable — check registers
-- page 2 --
Accounts Payable
To Be Paid Proof List
llser: Pattyl3
Printed: 08i12/2015 - 11:53 AM
Batch.: 005-08-20 15
Invoice #
Inv Dale
Amount Quantity Pint Dale Description Reference Task Type PO # Close ['Mine #
AM AZONIN AuuI7.on Inc
604578781032040 07/10/2015
206-450-5300-42500 Library Collection Maintenance
604578781032040 07/10/2015
206-450-5300-42000 Office Supplies
604578781032040 To :
AM AZON1N Total:
AMFLAG American Flagpole & Flag Corp
121433 07/23/2015
101-410-1940-44010 Repairsik1ain0 Contractual 13Idg
121433 Total:
A.MFLAG Total:
1,827.17 0,00 08/18/2015 Adult, teen & kids books dvds
282.12 ((.00 08,18/2015 Operating supplies
2,1 0929
2,109,29
209.85 ((.00 08/I8/2015 US Flags
209.85
209.85
No 0000
No 0000
No MOO
ANCOM ANCOM Communications,
54373 07/29/2015 116.50 ((.00 08/18/2015 Pager Repair No WOO
101-420-2220-43230 Radio
54373 Total: 16.50
54374 07/29/2015 107.00 0.00 08/18/2015 Pager Repair No 0000
101-420-2220-43230 Radio
54374 Total: 1 07 MO
54375 ((7/29/2015 95.00 0.00 08118/2015 Pager Repair No ((((00
I 01-420-2220-43230 Radio
54375 Total: 95.00
ANCOM Total: 318,50
AN INIALI I U Animal Humane Society
2759 07/28/2015 5 I 0.00 0,00 08/18/2015 Impound Fees 4/01-6/30/2015 No 0000
101-420-2700-43151) Contract Services
2759 Total 510.00
AP - To lie Paid Proof List in8/12115 - 11:53 AM,1 Page 1
!nuke #
Inv Dale
Amount Quantity rint Dale DeNeription Reference
ANINIALI1U Total: 510,00
ASP[/NMI Aspen Mills. Inc.
168037 07/24/2015 50.65 0.00 08/18/2015 Malmquist
101-420-2720-44170 Uniforms
168037 Total: 50.65
168038 07/24/2015 198.45 0.00 08/18/2015 Malinquis1
01-420-2220-44170 Uniforms
168038 Total: 198.45
ASPENMI Total: 249.10
Task pe # ('lose l'01,ine tt
BAK ERPAT Baker Patricia
2015-07 08A4/2015 779.69 0.00 08/18/2015 Contract hours - July
1(11-4 I (1-152(1-43150 Contract Services
2015-07 08/0412015 1,559.37 0.00 08/)8/2015 Contract hours - July
6111-494-9400-43 15(1 Contract Services
2015-07 08/04.'2015 311 ,87 0.00 08/18/2015 Contract hours - July
602-495-9450-43150 Contract Services
2015-1)7 08/(14/2015 467.82 0.00 08/18/2015 Contract hours - July
603-496-9500-43150 Contract Services
2015-07 Total: 3,1 I 8.75
BAKERPAT Total: 3,11 8.75
BEAULIEU Beaulieu Tyrone
2014-128 08/06/2015
803-000-0000-22900 Deposits Payable
2014-128 Total:
BEAULIEU Total:
BRAUN Braun Intertec Corporation
B033478 ((7/22/2015
409-480-8000-43(130 Engineering Services
B033428 07/22/2015
602-495-9450-43030 Engineering Services
B033428 Total;
BRAUN Total:
5,000,00 OM 08/18/2015 Escrow Release 577 Julep Court
5,000.00
5,000.00
538.12
538.13
1,076.25
1,076.25
(1.00 08/18/2015 39th Street
0.00 08718./2015 3901 Street
No (1000
No 000(1
No 0000
No 00(40
No (1000
No 000(1
No 0000
No 0000
No 0000
BRYAN Bryan Rock Products, Inc.
9722 (17/31/2015 628.49 nmo 08/18/2015 Sanctuary No (1000
404-480-8000-44030 RepairsiMaint hop Not Bldgs
9722 Total: 628.49
Al' - To Be Paid Proof List (08112/15 - 1(:53 AM)
Page 2
oice 111liale
Amnon( Quantity Pm( Dale Description Reference 'Task Type 1'0 tt Close P(./Lione
BRYAN Total: 628.49
BUBERL f3uberl F3lack Dirt, Inc
17454 08/03/2015 140.00 0.00 08/18/2015 Sanctuary
404-48(1-8000-4303(1 Engineering Services
17454 Total: 140.00
BUBERL 'foal: 140,00
CA ROUFST Car Quest Auto Parts
2055-355415 08/03/2015 79.37 0,00 08/1812015 Oil. antifreeze
101-450-5200-42120 Fuel, Oil and Fluids
2055-355415 (18/(13/2(115 I 7.05 0.00 08/18/2015 Air and oil filters
101-450-5200-42 I 50 Shop Materials
2055-355415 Ton& 96.42
2055-355627 08/04/2015 11„36 1),(81 08/18/20 15 Kubota repair
101-450-5200-44(14(1 Repairs/Maim Eqpt
2055-355627 Total: 11.36
7(155-356(156 08/10/2015 18.39 0,00 (18/18/2015 John Deere parts
101-450-5200-44040 Repairs/M aim Eqpt
2055-356056 Total: 18.39
2055-35611)2 08/10/2(115 7.1(1 0,00 08/18/2015 John Deere parts
101-450-5200-44040 Repairs/M aint Eqpt
2055-356102 Total; 7.10
CARQUEST Total: 133.27
CENTPOW Century Power Equipment
664818 07/30/2015
101-450-5200-44040 Repairs/Maint Eqpt
664818 Tulal:
664847 07/30/2015
101-450-5200-44040 RepairsiMaint Eqpt
664847 Total:
CENTPOW Total:
COMCAST Comcast
877710535000891 07/27/2015
101-420-2220-44300 Miscellaneous
87721(1535000891 Total:
COMCAST Total:
28.68 0.00 08/18/20 15 Parts
28.68
2,94 0.00 08/18/2015 Ports
2.94
31.62
7.90 0,00 08/18/2015 Monthly Service - August
7.90
7.90
AP - To Be Paid Proof List (08/12/15 - 11:53 AM)
No 0000
No 0000
No 0000
No 0000
No 0000
ro 0000
No 0000
No 0000
No 0000
Page 3
MI ()ice it Inv Dale
,kitionitl Quantity Pint Date Description Reference
Task
Type l'O II Close l'OLiite
\13LOOM City of Bloomington
Jul -15 118/04/2015 31.5(1 0,0)) 08/18/2015 Lab Tests - July 2015
601-494-9400-4227(1 Utility System Maintenance
Jul -15 Total: 31.5(1
CTY131...00M Total: 31.50
CIYOAKDA City of Oakdale
July 08/1/1/2015 6,000,00 0,00 08/18/2015 New Connections - July \VAC fees
601-000-0000-20803 \VAC due Oakdale
July Total: 6,000.00
CTYOAKDA Total: 6,000,00
No
0000
No MOO
CIYOAKDP City of Oakdale
July 08/01/2015 13,538.03 0.00 08/18/2015 Water meter - South Pit 7/01-8/01115 No 0000
601-494-9400-438211 Water Utility
July Total: 13,538.03
CIYOAKDP Total: 13,538,03
CT \'STPAU City of St. Paul
IN00010730 08/03/2015
101-430-3120-42240 Street Maintenance Materials
1N00010730 Total:
CkYSTPAU Total:
1,684.05 0.00 08/18/2015 Asphalt
1.684.05
1.684,05
No 0000
DI VIN RIO Divine Custom Homes
2(114-74 ()Rif/3/2015 4,950,00 0,00 08/18/2015 Escrow Release 9593 Whistling Valley No 0000
803-000410110-22900 Deposits Payable
21)14-74 Tolak 4.950.00
2014-74B OS/03/2015 -405,1)11 0.00 08718/2015 Stall- time related to easement work No 0000
803-000-0000-22900 Deposits Payable
2(114-7413 'Fo04: -465.00
DIVINEIIO -rota!: 4,485.00
E.G.R LID Rud & Sons, Inc.
31220 08404/2015
10E420-241)0-44300 Miscellaneous
31220 Tolal:
E.G.RUD Total:
1,,414,00 0.00 08/I8'201 5 Lot lines and field work Demontrevillc
1,414.00
1,4141,111)
No
000(1
AP - To Be Paid Pumil Lis! 108f12/15 - 11:53 AM 1 Page 4
hi voice 4 Iiiv 1)nle
Alumni( 1piantils Pnil lin le Dv,eriplion 'Reference 'l'ask Type N.) # Closv1OLiuv #
F.1\1E-AGAPE' Emergency Apparatus klaint.
81717 07/28/2015
101-420-2220-44040 RepairsIM atilt Eqpt
81717 1
81918 07/28/2015
101-420-2220-44040 RepairsAlitint Eqpt
81918 -rota!:
81919 07/28/2015
101-420-2220-44040 RepairsAlitint Eqpt
81919 Total:
81920 07/28/2015
101-420-2220-44040 Repairs/Maint Eqp1
81920 Total:
81921 07/28/2015
101-420-2220-44040 Repairs/Maint Eqpt
81921 'IMF
81923 07128/2015
101-420-2220-44040 RepairsIM Min Eqpt
81923 Total:
81924 07.2872015
101-420-2220-44040 Repairs/Maint Eqpt
81924 Total:
81925 07/28/2015
101-420-2220-44040 Repairs/Maint Eqpt
81925 Total:
ENIERGAPI) 'Iota':
FERGUSON Ferguson Waterworks, Inc #2516
143553-1 08./0412015
601-494-9400-42300 Water Meters & Supplies
143553-1 Total:
FERGUSON Total:
GKSERVIC G&K Services
1182234.32.3 08;05/2015
101-430-3100-44170 Uniforms
1182234323 Tolnl:
GKSERV1C Total:
11AGB ERGS Ilaghergs Country Mai ket
854257 07107/7015
101-410-1940-44300 Miscellaneous
854257 Votal:
AP - To Be Paid Proof List (08/12/15 - t:53 AM)
1,175.84 0.00 08118/2015 Old ladder repair
1,1 75.84
993.00 0.00 08/18/2015 E I annual testing
9Q3,00
1,065,00 0.00 08/18/2015 E2 annual testing
1,065,00
295,00 0,00 08/18/2015 F32 annual testing
295,00
295.00 0,00 08/18/2015 B 1 annual testing
295.00
895.00 0.00 08/18/2015 TI annual testing
895,00
1,140.00 0.110 08/18/2015 12 annual testing
1,140.00
295,00 0,00 08/18/2015 112 annual testing
795.00
6,153.84
3.132.00 0,00 08/18/2015 Winter meters
3.132.00
3,132.00
36.84 0.00 (18/18i2015 Unifoi ins
36.84
36,84
5.99 0.00 08/18/2015 water for city hall
5,99
No 0000
No 11000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No WOO
(1000
Page 5
Invoice # WV Date
Amount Q a - Pon Pate De,cription Reference Task Type PC) ft Close POLioe #
HAGBERGS 5.99
HOLM EN !tonne!' lily
08/0112015
706-000-00011-15500 Prepaid items
'Loh&
110LMEN •1' al:
IN NOV Al' Innovative ( 'Bice Soluttow:
IN0858756 07/3012015
101-410-1910-42000 Office Supplies
IN0858756 07/30/2(115
101-410-1320-42000 Office Supplies
11\10858756 Total:
IN0866144 08,05/7015
101-410-1320-42000 Office Supplies
IN0860144 Total:
1NNOVAT
JANIK1NG Jani-King of NI innesota, Inc
MINOR 150420 08/01/2015
101-410-1940-44010 RepairsiMaint Contractual Bldg
klIN08150420 Total:
JANIKING Total:
.1011N SON& Johnson & Turner Attorneys
44090 (18/1(1/2015
101-420-2150-43(145 Attorney Criminal
44090 Total:
441)14 08.1 00015
2o0i_450-5300-43040 Legal Services
44104 Total:
41216 08/10/2015
803-000,410011-22910 Developer Payments
4421(i Total:
44231 08/10/2015
803-000-0000-2291(I 1)eveloper Payments
44231 Total:
44234 081 0/2015
803-000-0000-22910 Developer Payments
44234 Total:
400.00 0.00 08/18.1 Security Deposit Retimd
400.00
400.00
15.87 0.00 08/18/2015 folders
37,95 0.00 08/ I 8/2015 supplies
53.82
28,51) 0.00 08/18/2015 Business Cards J Johnson
28,50
82,32
316.00 0,00 08/1812015 Cleaning services - City I lall
326.00
3 2 6.00
4.512,50 0,00 08!18/2015 Prosecution
4,511.50
93.50 11,00 082.18/2015 Library
93.50
830.00 0.00 08/18/2015 Lennar
830,00
15.00 0.00 08/18/2015 Rylanda 'amines
15.00
997.50 (WO 08/18/2015 Hans !Inge!'
997.50
;11' - To 13c Paid Prim' 1.is1 (0812;15 - 11:53 AM)
No MOO
No 0000
No 0000
No 00(10
No 0000
No 0(100
No 0000
Nn 0000
No 0000
No 0000
Page 0
Invoice it
III Date
Amount. Qnantily Punt Date Reference
44281 (18,1 0/2015
101-410-1320-43040 Legal Services
44281 Total:
44442 08/1 0120 I 5
803-000-0000-22910 Developer Payt»ents
44442 Total:
44443 08,1012015
803-000-0000-22910 Developer Payments
44443 Total:
44445 08/10/2015
101-410-1320-43040 Legal Services
44445 1 otal:
44446 08,10/2015
803-000-0000-229 I 0 Developer Payments
414446 Total:
JOIINSONR: Total:
It4kType 10 POLine
78,50 1),()1) 08/18/2(115 Unemployment matter No 0000
78,50
5.769,00 0.00 118i I 8/2015 Easton Village No 0000
5,769.00
1,194.00 0.00 08/18/2015 Wildflower No 0000
1,194.00
8„394,00 0,00 08/18/2015 Civil matters No 0000
8,394,01)
1.764,00 0.00 08118/2015 Gonyca No 0000
1,764,00
?3,648,00
I< I NOV,. King Kassid,y
Cable 08/0412015 55.00 0.00 08/1812015 CC meeting 8/4/2015 - No 0000
101-410-1450-43620 Coble Operations
Cable Total: 55,00
KINGK Total: 55,0(1
WIK Kwik Trip Inc
1563397 084/2.,2015 105,89 0.00 08'18/2015 Fuel Nu 0000
101-420-2220-42120 Fuel. Oil and Fluids
1563397 Total: 105,89
KW I K Total, 105,89
LANG RON Ron's Inspection Services, LLC
15 08/03/2015 2,770.00 11.110 08/18/2015 Building Inspector Services No 0000
101 -420-2400-43150 Inspector Contract Services
15 08103/2015 277. )5 11.00 08/18/2015 Building Inspector Mileage No 0000
1111 -420-2400-43310 Mileage
15 Total: 3,047,25
LANG RUN Total: 3,047.25
LEOIL Lake Elmo Oil. Inc.
07/31/2015
101-420-2220-42120 Fuel, Oil and Fluids
otal:
146.75 0.00 0811812015 Fuel No 0000
146.75
AP - To Be Paid Proof Lis1108112'15 - 11:53 AM )
Page 7
lirt nice it
Inv Dale
',FOIL Total:
Amount Quoutlity Ilale Icriitiit Itererence `I ask Fype PO tt Close
Lillie Newspapers Inc. Lillie Suburban
Auto Owner 07/3112015
101-410-1320-43510 Legal Publishing
,Auto Owner
old N'illage 06130/2015
101-410-1320-43510 Legal Publishing
()Id Village 'filial:
Ord 08-120 06/30/2015
1(11-410-1320-43510 Legal Publishing
Ord 08-120 Total:
Ord 08-123 07.3117015
101 -410-1320-43510 Legal Publishing
Ord 08-123 Total:
Ord 08-125 07/31/2015
101-410-1320-43510 Legal Publishing
Ord 08-125 Total:
Wildflower 06/30/2015
101-410-1320-43510 Iegal Publishing
Wildflower "1-' otal:
Lillie Total:
LOF r Lot-11er Companies, hie,
2035719 08/03/2015
101-4111-1940-44040 Repairs/MainContractual Eqpt
2035729 Total:
WIT Total:
LTG PWR LEG, Power Equipment
193184 07/31/2015
101-450-5200-42160 Chemicals
193184 Total:
LTG P4VR Total:
ANUFACT iManulactured Llousing Special.
2015-272 08/06/7015
803-1100-0000-22900 Deposits Payable
21)15-222 Total;
7015-367 08/06/2015
803-000-0000-22900 Deposits Payable
2015-367 Total:
140.75
31.74 11.00 08/180015 7/29 - Notice Auto Owners
31.74
93.0 0,00 08/18/2015 Notice
93,116
31,74 0,00 08i I 8:20 15 Notice
31.74
105,80 0.00 08118/2015 Notice
105.80
7,04 0,00 08,18/2015 Notice
7,94
37,03 0.00 08/1 8i20 15 Notice
37,03
307.31
355.64 0.00 08/ 1 8i 2015 Copy machine overage and base
355.6-1
355.64
89.32 0,00 08/18/2015 Toro parts
89.32
89.32
750.00 0.00 08718/2015 Escrow Release 98 Cimarron
250.00
250.00 0,00 08/18/2015 Escrow Release 126 Ciman-on
250.00
No MOO
No 0000
No 0000
No (1000
No
000(1
No 0000
No 0000
No 0000
No 0000
Al' - To Be l'aid Proof' List 108/12/15 - 11:53 AM) Page 8
Invoice riv Date
Task Type Ili ft Cluse POLipe 11
2015-168 4)8,:04/2()15
803-000-0000-22900 Deposits Payable
2(115-368 Total:
N1ANUFACT Total:
IMC&FOA I'MCF0A
081)7/2015
101-410-1320-44330 Dues & Suhscriptions
Total:
NIC&TO/\ Total:
tl ENAR DSO Menards - Oakdale
83842 08/05/2015
10 I -450-5200-44040 Repairs/M atilt Eqpt
83842 Total:
NIENARDSO Total:
M EN AIWST Menards - Stillwater
69412 07/19/2015
101 -420-2220-44040 Repairs/Niaint Eqpt
69417 Total:
MENARDST
METC0t. I Metropolitan Council
1047510 08/04/2015
602-495-9450-43820 Sewer Utility - Met Council
1047510
METCOU Total:
iipopnl Quantity l'int Date Dv.,criplion Ileferepee
750.00 0.00 OS/1812015 Escrow Release 675 Cimarron
250.1)0
750 00
35,00 (WO (18FI 8'21)15 Annual Membership - J.lohnson
35.01)
35.00
19.13 0400 08/18/2015 Lug nuts
19.13
19.13
12.75 0.00 08/18/2015 Vehicle cleaner
275
12.75
1,466.00 0,00 08/18/2015 Waste Water Service
1,466.00
1,466M0
METSAC ivletropolittut Council
July 2015 08/0112015 79,820.00 0.00 08118/2015 SAC Charges - July- 2015
602-000-0000-20802 SAC due Met Council
July 2015 Total: 79,820.00
July 201513 08/01/2015 -298.20 0.00 08/18/2015 SAC Charges - Timely reporting
602-000-0000-37220 SAC Early Pay discountirevenuc discount
July 201513 Total: -298.20
ME ESA(' Tolal: 79,521.80
AP - To Be Paid Proof List 108,12/15 - 11:53 AM )
No 00(11)
No ONO
No 001)0
Nu WOO
No MOO
No 0000
No 0000
Page 9
Invoice it Inv Pate
Amount Quantity Pint Date Description Deference 'task lype (_ lose POLine
NINLIBRAS Minnesota Library Assn
08/1 I./2015 I 00, 00 0.00 08118/2015 NIcinbersbip No 0000
706-450-5300-44330 Dues & Subscriptions
087110015 I 75,00 0.00 08/18/2015 2015 i\-1LA Annual (i'onference No 00)0
206-150-5300-44370 Conferences & Training Registration
Total: 275,00
N LIBI(AS 275.00
NAPA NAPA Auto Parts
846802 08/03/2015 39,98 000 08/1812015 Wipers - CV2 No 0000
101_470-2220-44040 IZepairs/Maint Eqpt
846802 Total: 39.98
NAPA Total: 39.98
OLSEND Darlene Olsen Consulting. LLC
15-0805 01015/2015 15(1.00 0300 OS/182'2015 August t)uircach Program No 0000
2(10-450-5300-42500 Library Collection Maintenance
15-0805 Total: 150.00
OLS EN D 150.00
°NEC:ALT Gopher State One Call
138875 07/31/2015 396,05 0,00 08/18/2015 Tickets No 0000
101-430-3100-43150 Contract Services
138875 Total: 396,05
ONFCALL Total: 396.05
PINKY Pinky's Sewer Service. Inc.
75308 (18/04/2015 100.00 0.00 08/18/2015 Pumped two tanks No (9)00
206-450-5300-44010 Repairs/major Bldg
75308 Total: 100,00
PINKY Total: 100.00
PLUNKET 1 Plunketes Pest Control Inc
428135(1 08/01/2015 963.30 0.00 0811812015 Pest Control - Annual Service No 0000
101-410-1940-44010 Repairs/Malin Contractual Bldg
4281350 Total: 963,30
PLUNKETT Total: 963.30
AP - To Be Paid r rut. 108/12,15 - 11:53 AM)
Page 10
Invoice # Inv Pale
ikninnnt Quantily Pion Dale 1-'riplion Reference
Task Type PO # (lost- POLine #
POM PS Porup's Tire Service. Inc.
21018176(1 07C24121115
101-430-3100-440.30 Repairs;Nlaint Imp Not 131(Igs
2 10184760 Total:
210186422 118/042015
1111-450-5200-44040 IZepairsiMaint Eqpt
210186422 Total:
PONIPS .lotal:
589.6.1 11,00 08; I 82.015 Repair Ford F250
580.64
114.25 0,00 08/18;2015 Trailer parts
114,25
703.89
RCM RCM Specialties. Inc
51)62 08;0612015 195.25 0.00 08/1812015 Emulsion
101-430-3120-42240 Street Maintenance Materials
51(62 Total: 195.25
RCkl Total: 195.25
RI V RCOOP River Country Coopermive
07/31/2015 384,41) ((.00 08/1812015 Fuel
1111-420-2220-42120 Fuel, Oil and Fluids
Total: .384.40
RIVRCOOP Total: 384,40
S EL.F.C-FAC Select Account
I I 111542 08/05P015 6.33 0,00 08/18/2015 Participant Ice - July 2015
101-410-1520-43150 ('onlract Services
111(1542 Total: 6.33
I 116104 08/05/2015 0.33 0.00 118/18/2015 Participant lee - August 2015
101-410-1520-43150 Contract Services
I 116104 Tolor. 6.33
SELECTAC Total: 12.66
STLIBR AR Stillwater Public Library
July 2015 08/01/2015
)06-450-5300-44300 10 iscellancous
July 2015 Total:
STLIBPAR
TESS NIA N essinan Company Corp
822092-1N 08/0777015
I 01 -450-5700-42160 Chemicals
S2)112(2-IN Mal;
AP - To Be Paid hoof List (08.:12/15 - 11:53 AM
480.00 0.00 0811 8/2015 Library Card Ileittibursement
480.00
480,00
210.89 0,00 118/18/2015 Chemicals
210.89
No
No
0000
0(H)0
No 0000
No MOO
No 0000
No 0000
No 0000
Page 1 1
Invoice t Inv Pale
TESSIVI AN Total;
TITAN Titan Machinery
516062-CI_ 07; 1/2015
1111-430-3120-44040 Repairs:Alain' Eqpt
516062-C1, Total:
TITAN Total:
'TOOLGUY The Tool Guy. LTC
7108 08/04/2015
101-430-3100-42400 Small Tools & Minor Equipment
7108 Total;
7109 08/04;2015
101-430-3100-42400 Small Tools & Minor Equipment
7109 Total:
"FOOLGUY Total:
TOWNCIlt N' Town & Coutitty Cleaning Co
815173 08/01/2015
206-450-5300-440 I 0 RepairsAlaint 1.3Idg
815173 Total',
TOWNCTIZY Total:
WASE1-R EC Washington Courtly
various 08103/2015
01-410-1320-47030 Printed Forms
various Total:
WASII-REC Total:
WASH LIB Washington County l_ihrary
08/01/2015
2116-450-5300-44300 klisccIlaneous
Total:
1VASEITIF3 Total:
WI -I FM ON Wheaton Joseph
201511801 08;03/2015
101 4810-00011-)0802 Electrical Permit Fees Payable_
2015080 I Total:
Amount Quantity l'unt Date 11_,,,cription Reference Task "Irypc 1'0 fi POLine 1.1
210.89
797,30 0.00 08/1R/2015 Equipment Repair
797.20
797.20
83.64 0.00 118/18/2015 Tools
83,64
-6.40 0.00 08/ I 8/2015 Return
-6.40
77.24
215.00 0,00 08/1812015 Library Cleaning - August 2015
215.00
715,00
230.00 0,00 08/182015 Various
230.00
230.00
1,284,00 ((.00 081 812015 Library Card Reimbursement
1,284.00
1,284.00
1,203.82 0.00 08/18,2015 July Electrical Inspection Services
I .)03.87
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No ((((01)
AP - jo [le Paid Proof 1 ,ist m81215 (:53 AN?) Page 12
Invoice ti Inv Date
%VI lEATON Total:
Whiteani \\line Anita
Bonus 08/1012015
101-410-1450-43620 Cable Opera 1 ions
Bonus Total:
Cable 08/0472015
101-4 10-1450-43620 Cable Operations
Cable 08i10/2015
101-410-1450-43620 Cable Operations
Cable Total:
Whiteani Fota
XCEL Xcel Energy
07/28/21115
101-450-5200-43810 Electric Utility
07/2812015
60 ,-495-9450-43810 Electric Utility
07728/2015
101-430-3160-43810 Street Lighting
11772812015
101-43(1-3160-4381(1 Street Lighting
(1772872015
101-420-2220-4381(1 Electric Utility
07128/2015
101-4 I 01940-43810 Electric Utility
07/2872015
101-430-3160-1810 Street Lighting
07/2872015
to A50-5200-43810 Electric Utility
07/2872015
101-450-5200-4381() Electric Utility
07/2872015
101 -450-5200-438 I 0 Electric Utility
07/28;2015
601-494-9400-43810 Electric: Utility
07128/2015
t -430-316(1-4.3810 Street Lighting
07,2812015
101450-52(10-43810 Electric
07/28[7015
6112-405-9450-43810 Electric ililfl
07,18[7015
602-495-9450-43810 Electric
Al, - in Be Paid Proof List 018712(5 - 11:53 ANI)
:known( Quuntu)v int Date Dez,ct iption
1,203.877
)5.00
25.00
55.00
55.00
110.00
135.00
Reference
Task
Type PO It Close l'Oline
(WO 08718/2015 PC Meeting 87E0/15
0.00 08/1872015 CC Meeting 8/04715
0.00 08118/2015 PC Meeting 8/10/15
86.57 0.00 08118/2015 Utility Services
112.53 0,00 08/18/2015 Utility Services
37,98 0.00 08/1812015 Utility Services
53,36 0,00 08/18/2015 Utility Services
432,87 0.00 08718/2015 I, ftility Services
358,90 0,00 08/1872015 Utility Services
35,94 0,00 08/18/2015 Utility Services
I 1.64 0,00 08/1872015 Utility Services
36,64 0,00 08/18/2(115 Services
41.51 0„00 08/1872015 I Itili ty Services
?,555.34 0,00 0871812015 Utility! Services
47.01 0,00 08718/2015 Utility Services
104.46 0.00 0871812015 Services
18.25 0.00 08/1872015 Utility Services
17/I I 0„00 087187-2015 Utility Services
No
No
No
0000
0000
0000
0000
No 0000
No 0000
No 0000
No 0000
No 01,100
No 000(1
No (MOO
No 0000
No 0000
No 00011
No (MOO
No 0000
No 0(111()
No
Page 13
Invoice # litv Date
Amount Quantity hot Date Description Reference
07I78/2015
101-420-2220-43810 Electric Utility
1E7/28/2015
101-450-5200-43810 Electric Utility
07/28/2015
101-430-3160-438111 Street
0778/2(115
101430-3161)-4381(1 Street Lighting
07/28/2015
101-450-5200-43810 Electric Utility
07/28/2015
101-450-5200-43810 Electric Utility
07/78/2015
101-430-3100-43810 Elcclric Utility
07./28/2015
601-494-9400-43810 Electric Utility
0708/2015
101-430-3160-43811) Street Lighting
1)7/28(21115
206-450-5300-43810 Electric Utility
07/28/2015
(02-495-9450-43811) Electric I 'tility
(17/2812015
601-494-9400-43810 Electric Utility
07,28/2015
I 01-450-52110-43810 Elcclric lttility
07/28/2015
601-494-9400-43810 Electric Utility
Total:
XCEI. Total;
ZAWADSKI Zavvadski Howes, Inc
2014-803 O8/06/2015
803-000-00(10-22900 Deposits Payable
2(114-8(13 Total:
1014-811313 08116/2015
803-000-0000-22900 Deposits Payable
2014-803B
ZAWADSK I Total:
Report Total:
- in I3e Paid 'iron(' List 018/12/15 - 1 1:53 AN1)
433.17
44.61
1.843.70
32,97
14.14
-)77.40
602.43
27.16
12.85
677,94
161.16
120.11)
13.89
351.29
8.543.22
8.543.22
5,000.00
5,000.00
-50,00
-50,00
4,950.01)
131.779.33
0.00 08/18/2015 Utility Services
0,00 08/18/2015 Utility Services
0,00 08;18/2015
0.00 08/18;2015
0.00 08/1812015
Utility Services
Utility Services
Utility Services
0,00 08i18/2015 Utility Services
0.00
0.110
0.110
1400
(1.1)0
08/18/2015
08II8/7015
08/1812015
08118/2015
08/18/2015
Utility Services
Utility Services
Utility Services
Utility Services
Utility Services
0.00 08118/2(115 Utility Services
0,00 (18118/2015 Utility Ser( ices
0,110 118.'18/2015 Utility Services
0.00 08118/2015 9440 WI iistling Valley
0.00 08.'18/2015 Silt Fence Violation
Task 'Fyne PO ft Close 14 /Line tt
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
0000
No 0000
No
No
0000
Pate 14
III
rr"' 11r)(ji
A
og Park Costs
Fencing & 1,443.00
Submitted Proposal
Dog Waste Station....... ...... .......
• Sign
• Post
• Bag Dispenser with 500 bags
• Disposal Receptacle
• (on hand)
Parking Lot ...... ...............$600.00
• Materials wily -grading, level, and compaction
by PW Staff.
TOTAL......................................... ..... ..................$12,341.00
(6)1) ,It3,1 /3t;
4-kin :123
(Wil)
()12), 37./I, 8803
Ij()l9H rtO3,cc.:.nttilyfenco.corn
I/20V')
1
(;ity Okik° Aro()
Attn: Mk( otitiiiIct
.avc.gna Av, N
MN Li0/1.2
Aat('rial Only
'ropaici [(eight
klIte0 MN
1.:,031„101.) Site Deliv(.:.Nv !.;;cliwit.d(11
I 4)inove and salvage /193 I.f. of exisiirm (3' high clmin link itty„',e
Furnish
Lf, onf 6' high dhain link we using .s..ilvagecl and new inateri•al
(2) 4: widc) x 6' high 3W3 g gates
own()r provided 20' vvi(k) doul:)ie wu
Add pedetriari opening at d()ublo
(Aai. $`1'i 43 .00
:xoludes Ificating of private utilities
Cxcludes (.:x(avation through rock, fic)st, or haciciill
IT'ropc)s-11 valid .for 30 clay;
,`,./if ice bt,..,:collie.,;:f..:()traci
tv(.) 111e conditiow.; f 311C! " COI Itii1i011S" S110.12;t 010 1110CIP pitl 1 Of thi°, 101'100"
! 1q4.`.;,", 1;0SI) .11.J1'.$11
1)initte,3 by
Jr'...qotw;ort
ONTURY FENCE
COMPANY <Ix
TERMS & CONDITIONS (Upon acceptance of proposal become binding mthe contract, PLEASE INITIAL BELOW)
1). Insurance coverage - Century Fence will maintain standard Oenera) Liabilio, aud Worker's C'0111pens"Itioll
coverage as required by tile state [lie work is to be performed in, Ally additional coverage required by the
General Contractor, Owner or Customer will be available only upon (eqUeSt, if it is available. Ali additional
charge tncnvo,Ulacos(o/|ha'spedUccovomgewiUbeono|derpdaoaddordertouhecontm4.
%). yrIcin —Theprices set forth herein are based upon current prices and are Subject to change without notice.
3). Change Order — An extra charge will be made to Purchaser for any material or labor additional (o that
specified herein necessary to make a complete installation in a workmanlike manner and final
measvemun( after erection will govern the amuuotofinvoice,
4>. Installation —All property line stakes and grade stakes are to be established by Purchaser. Felice is to
follow ground lines unless otherwise provided for |nthis contract,
5). Site Conditions — Obstructions of every nature which in any manner interfere with the erection of fence
shall bemoved hyPurchaser prior tucommencing work onfence. This contract does not contemplate
the encountering of rock, swampy conditions, or boulders larger than the hole to be clug. Should any of
the above conditions beencountered, Purchaser shall pay the actual cost nf the additional work caused
thereby unless stated inthis proposal.
6). Job Be|avo—When work, is started byCentury Fence tinder this contract, work may becontinued (u
completion without interruption, including, without limitation, interruptions caused by other contractors
or changes iothe plans ofPurchaser. |nthe event that Century Fence |srequired towithdraw from work
after starting, Purchaser agrees tupay charges covering the actual expenses incurred. |tisunderstood
that when Century's crew reports tothe job site hyappointment, this constitutes starting work.
Century Fence shall not heresponsible for delays, defaults orclamagesoccasions hYany causes beyond
Century's control including, without limitations, governmental actions or orders, embargoes, strikes,
lockouts, fires and floods,
7). Underground Obstructions — Before work Is started, Purchaser shall furnish Century with the location
and character of any underground wire, pipe, sewers conduits, obstructions, conditions, or restrictions
of any nature which might interfere with injuries, or other damages. If the Purchaser fails to do so, or if
any of the release, indemnify, hoId harmless and defend Century frorn and against any and all liability,
loss damages, fines and expenses caused thereby or from any claims, demands or suites based thereon.
V). iawu—Tdsoontnactissohject toall applicable laws, regulations and ordinances ofany federal, state
orlocal governmental aothohtyo,agency.
g>' Warrantv — All inaterial and labor sold hereunder is warranted to be free from manufacturing defects for a
period not to exceed (1) one year from date of completion and in the event of ally breach hereunder will
either be repaired or replaced without Charge, or the purchase price refunded at the option u/Century Fence,
IN NO EVENT SHALL CENTURY FENCE 8[LIABLE FOR ANY CONSEQUENTIAL DAMAGES.
There are not warranties which extend beyond the description mnthe face hereof.
10). Pavment — Payinent shall be net cash upon receipt of invoice with 18% annual interest charges
onaccounts past due 30days. All accounts are payable inUnited States funds, free ofexchange,
collection nrother charges. Century reserves the right tolien the owner mfthe property iftimely
payment |snot received. CREDIT CARD PAYMENTS SUBJECT TO 3%PROCESSING FEE
11}. CnstsnfCoUezUon—ShouW the Buyer default in its obligations herein, the Buyer dmU, in addition
to other obligations herein, be liable to Century Fence Co. for all costs of collection, including
reasonable atLorney's fees.
12). Building Permits — Permits or license including the payment of fees therefore shall be the sole
responsibility of Purchaser.
13). Sale Terms — The above and foregoing terins and conditions are the final expression of the terins
and conditions uf this contract, and are intended poacomplete and exhaustive statement u/tile
agreement. Modifications or change shall only be permitted by signed writing between the Purchaser
and Century. This contract shalt not be assigned by Purchaser, In whole, or in part, Without the
written consent of Century Fence, and shall be binding upon the successors, administrators, executors
nrassigns o/the parties hereto. Waiver o|any default shall not beconsidered asawaiver u/ally
subsequent default. No conditions, terms, agreements, s/stipulations o\he/ than those stated herein
shall bebinding onCentury.
THE (IT
LAKE ELN 0
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
f 4
$
DATE: August 18, 2015
CONSENT
ITEM #3
SUGGESTED ORDER OF BUSINESS:
Introduction of Item........ ..... City Administrator
Report/Presentation......... ........ ......... ..... ............ ..... City Administrator
Questions from Council to Staff.................. ..... ........... ..... __Mayor Facilitates
Call for Motion ...... ...................................... .......... Mayor & City Council
Discussion .......... ............. ........ ............... ......... ................ Mayor & City Council
Action on Motion ...... ........................... ..... ...............................Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through July 2015 outlining work performed on behalf
of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent
Agencla.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats — 1
Sales collected and viewed — 6
Taxpayer inquiries — 16
Miscellaneous inquiries - 5
Inspections — Residential — 156; Commercial — 5
Building pennit reviews — 19
Pictures taken — 178
Other work performed included:
• Monthly meeting with County residential and commercial supervisors
-- page 1 --
City Council Meeting [Consent Agenda Itemkix]
August 18, 2015
Input of all inspection and pen -nit work
Perform sales verifications and land value analysis using MLS and other resources
Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the July 2015 monthly assessor report.
hh ELNI
A YOR & COU CIL CO UNICATION
DATE: August 18, 2015
CONSENT
ITEM #4
MOTION
AGENDA ITEM: Approve Purchase and installation of 2 new Warning Sirens
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: Greg Malmquist, Fire Chief
REVIEWED BY: Finance Director
SUGGESTED ORDER OF BUSINESS.
Introduction ol Item ........... ...... City Administrator
Report/Presentation...............„......„.„...................„„....., Fire Chief
Questions from Council to Mayor Facilitates
Call for Motion ........ ..... ..... Mayor & City Council
Mayor & ('ity Council
Action on ...... Mayor Facilitates
POLICY RECCOMENDER: Fire Department
FISCAL IMPACT: The purchase and installation of two new warning sirens were budgeted
for in the 2015 CIP. The amount in the budget was $50,000. The actual quotes came in at
S46,049.
SUMMARY AND ACTION REQUESTED: Following a very lengthy and detailed siting
process the fire department is seeking approval to move ahead with the purchase and installation
of 2 new warning sirens. One will replace an outdated, non -compatible, undersized siren located
in the Cimarron Park. The new siren will be relocated to the eastern edge of the park rather than
the current location next to the park office. This move to higher ground will bring better
coverage to the entire SE area of Lake Elino. The second siren is a new installation located in the
north central portion of the city near the entrance to the Tapestry neighborhood. This siren will
provided much needed coverage for that area which presently has no coverage.
This project was reviewed and approved in the CIP portion of the 2015 budget.
-- page 1 --
City Council Meeting (Consent Agenda Item #5)
August 18th, 2015
LEGISLATIVE HISTORY: Based on the coverage of the current 6 sirens, preferred locations
were identified for the additional sirens. Factors taken into account are: proximity of available
power, topography (higher ground preferred), available land, impact on surrounding area,
aesthetics. The process included meeting with property owners, park management and HOA
representatives for their input.
BACKGROUND INFORMATION (SWOT):
Strengths Provide additional and improved warning siren coverage to all
residents of Lake Elmo.
Weaknesses Adjustment to having siren nearby by residents nearby.
Opportunities Move toward completion of siren coverage
Threats Areas with no warning siren coverage. It is possible that there may
be additional installation costs from the power company.
RECOMMENDATION: Based on the aforementioned, it is recommended that the budgeted
new warning sirens be purchased for $46,049 as follows:
• All required siren equipment as quoted from Federal Signal - S27,930
• Installation costs per quote by Ready Watt Electric — Cimarron - $8,502
• Installation costs per quote by Ready Watt Electric — Julep/Tapestry - $7,651
• Removal of existing outdated siren in Cimarron - $1,966
• Note: Additional costs for woodpecker protection will not be necessary
ATTACHMENTS:
• Federal Signal estimate #2915947 for siren equipment
• Ready Watt Electric estimate #15-524 for Cimarron Park warning siren install
• Ready Watt Electric estimate #15-532 for Julep Ave/Tapestry warning siren install
• Siren coverage map
-- page 2 --
Name City of 1 eke Firm')
Co. Name Fire Chief Gre9 Malmquist
Address 3510 Laverne Avenue N
city, state, Zip I ake Flmn, MN 5,5042
Phone No, 651-770-500S
Fax No,
Item
No. Qty.
1 2
2 2
3
4
5
6
7
Federal
IltIodel/Part No.
2001-130
DCFCTBDH
2 OMNI
2 AMB-P
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
1 MISC.
1 TOTAL
2 2001TRBP
2 I-ITR4
QUOTAI/ON
FEDERAL SIGNAL CORPORATION
Federal Naming Systems
Description
130 db Rotating Mechanical Siren
2-Way Digital DC Control/Battery Cabinet
4 Chargers/Motorola CDM-750 Radio/
Sensors/(2) 48VDC Contactors/NEMA
Aluminum Cabinets
3 db Gain Omnidirectional Antenna
Antenna Mounting Bracket - Pole
Shipping from Factory
Equipment & Shipping
*Does not include installation on Class 2 Wood
Pole with 4 Deep Cycle Batteries
*Does not include Optimization of Commander
Base at Woodbury PD
OPTIONS
Transformer/Rectifier for AC/DC Operation
4 Battery Warming Blankets Per Siren
Quotation No.: FWS
Reference quote no. on your order
Date 4/14/2015
Reference
CUSTOMER COPY
SALESPERSON COPY
OFFICE COPY
PVS220W-48 Photovoltaic Charging System — 220W Solar
Panels/Regulators to charge batteries.
Aluminum Pole Mount Frame
Net Cost
Each
$1,600,00
$310.00
Total Cost
$3,200,00
$620,00
$3,225,00
Prices are firm for 30 days from the date of quotation unless shown otherwise. Upon acceptance, prices are firm for (days / months). Ths
quotation is expressly subject to acceptance by Buyer of all Terms stated on the reverse side hereof, and any exception to or modification of such
Terms shall not be binding on Seller unless expressly accepted In writing by an authorized ag9rtfor Officer of Seller. Any order submitted to Seller on
the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the T rms on this and the reverse side hereof. Any such order
shall be subject to acceptance by Seller in its discretion. If the total price for the items se h abbve exceeda59,000 then this quotation IS ONLY
VALID if countersigned below by a Regional Manager of the Signal Division, Federal Signe ,C pore n,
F.O.B. University Park, IL
EST, DEL. WT,
DELIVERY 6 —8 Weeks
TERMS NET 30 DAYS Equipment
FREIGHT TERMS See Line Item Above
(ARO)
BY:
FWS Ses RePresantaliYe
ADDRESS: Federal blaming Systems, Inc.
1708 3- Ave. SE
Rochester, MN 55904
BY:
TITLE:
Federal Signal 1 Counlersigned
Purchase order ALIST be made out to:
Federal Signal Corporation, Federal Warning Systems, 2645 Federal Signal Drive, University Park, IL 50404
Page 1 of 2
21269 Jarvis Street NW
Nowthen, MN 55330
Phone 763-241-4944
Fax 763-241-5245
www.readywattelectric.com
rschiller@readywattelectric.com
Name / Address
City of Lake Elmo
3800 Laverne Avenue
Lake Elmo, MN 55042
Attention: Chief Greg Malmquist
sti ate
Date Estimate #
7/28/2015 15-524
Project
15-524 Siren Cinarron Park
Description
Install Cities 2001 DC Siren, controller, antenna on wood pole.
Ready Watt Electric will supply and or install wood pole, batteries, electric material, electric permit,
labor, bring power from water tower and test siren.
TOTAL: $8502.00
To woodpecker proof siren pole add $580.00
To remove Siren at Club House and dispose of Add $1966.00
Price does not include Power Co charges, dirt restoration, snow removal or un-augarable soil
conditions if any.
If there are any additional questions please call me.
Bob Schiller 612-282-4840
Over 40 years of Civil Defense Siren experience, installation, maintenance, and consulting.
We look forward in doing business with you,
Bob Schiller, Siren Coordinator 612-282-4840
ACCEPTANCE OF PROPSAL
(must be signed and returned for work to begin)
NOTE: This propsal may be withdrawn by Ready Watt Electric if not accepted with in 15 days.
The above prices, specifications and conditions are satisfactory and are herby accepted. You are authorized to do the
work as specified. Payment will be made as outlined above.
Signature
Date Estimate #
21269 Jarvis Street NW
Nowthan.MN5533O
Phgne763-241-4944
Fax 783-241~5245
Name /Address
City of Lake E|rn8
3800 Laverne /\V8DVe
Lake ElnOn, MN 55042
/\V8ntiOO, Tom BVuthilet
Description
Install Cities FVV82OO1 DCSiren pnwood pole for over head power.
Ready Watt Electric will supply and or install wood pole, batteries, |abor, electric nnahsho[ electric permit eo1.
Towoodpecker proof pole add $560.00
Price does not include Power Company charges, snow removal, dirt restoration, un-augarable soil conditions
if any.
Ifthere are any additional questions please call me.
Bob Schiller O12-2O2-484O
OVer4O years of Civil Defense Siren erpehence, instoUadon, maintenance, and consulting.
VVelook forward in doing business with you.
Bob Schiller, Siren Coordinator 512-282-484O
\
ACCEPTANCE OFPROPO8L
(mux�b�sionedundmUumodhor*udktubeQin)
NOTE: `�This~pmpx�maybe*hmWatt Beu�� Electric `� �15duyo.
'`~ � The above prices, specifications and conditions enahnfaotoryenda,e herby accepted, You are authorized \odothe work en
specified. Payment will Uemade aooutlined above.
$7,65}.00
/
Signature
...96Arte PC IC MCA /44 w
Legend
CITI Cr
LAKE '! • ' 4 "
lt4 CO SIREN LOCATIONS
CD SIREN RANGE
ETI
CIVIL DEFENSE SIREN PROJECT
JUNE I t 2007
T DA
ri„-(.1„
KE ELNIO
YOR & COUNCIL COMMUNICATION
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
DATE: August 18, 2015
CONSENT
ITEM #5
MOTION
Approve Purchase of Park Equipment
Mike Bouthilet, Director of Public Works
Mike Bouthilet, Director of Public Works
Parks Commission
Maintenance Advisory Committee
Finance Committee
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction o I Item _ ....... _ .........
- Questions frc»ii Council to Staff........................... ...... .
Call for Motion ....... .
- Discussion ...
Action on .....
POLICY RECOMMENDER: Director of Public Works
. ........ City Administrator
Director of Public Works
........... Mayor Facilitates
Mayor & City Council
... Mayor & City Council
Mayor Fkie i I i tales
FISCAL IMPACT: The 2015 CIP budget included the purchase of a mower for $50,000 and
field maintenance equipment for $30,000 from the Parks Fund.
It is being proposed to purchase three smaller mowers at a cost of $34,052 rather than the one
large mower as initially proposed at budget time. The Public Works/Parks staff believes it would
be more efficient for park maintenance with the summer staff to have multiple mowers available.
It is also being proposed to purchase a new Toolcat at a net cost after trade in of $29,602.87.
Both items being proposed are less than budgeted and would be funded from the Parks Fund.
SUMMARY AND ACTION REQUESTED: As part of the 2015 budget process, the Parks
Commission identified the need to purchase new mowing equipment and a new field
-- page
City Council Meeting (Consent Agenda Item #6)
August I 8, 2015
maintenance machine. At that time, there was varying opinions on what would best serve the
needs of the parks, so $50,000 was budgeted for mowers and $30k for the field maintenance
equipment.
After numerous discussions and review by the Maintenance Advisory Committee, it was decided
that multiple mowers would better serve the needs for the Park maintenance and that a Toolcat
would be the best field maintenance equipment. The plan was to trade in the current 2005
Toolcat to try to keep the net expense as low as possible and a trade in allowance of $15,000 was
offset toward the purchase of the new Toolcat.
Please note that Tri-State Bobcat is a participating vendor in the state purchasing program so no
other bids were sought. Multiple bids were obtained for the Mowers and Century Power was
willing to price match the lowest bid and our preference was to keep the supplier local if at all
possible.
BACKGROUND jN MRNATION (SWOT):
Strengths
Upgraded machinery will allow for timely maintenance of the City
parks. New machinery will also alleviate repair expenses to older
machiner
Weaknesses Age of machine with no warranty
Opportunities Unlimited use of the machine if City owned
Threats Cost of repairs to existing machinery
RECOMMENDATION: Based on the aforementioned, and the support of the MAC (voted 3-
0), the staff recommends the following motion be made:
"Move to approve the purchase of the 3 mowers from Century Power for $34,052 and the
new Toolcat from Tri-State Bobcat at a net cost of $29,602.87 to be funded by the Park
Fund"
ATTACHMENT:
1. Century Power Equipment Quote for 3 mowers
2. Tri-State Bobcat Quote for Toolcat 5600 G-Series
-- page 2 --
PRICE QUOTE
NAME CITY OF LAKE ELMO
''DDRESS 3800 LAVERNE AVE N
ciN LAKE ELMO
DATE 3/23/2015
PRODUCT
QTY NUMBER
5920 Memorial Ave N
Stillwater MN 55082
651-439-2035
FAX 651-439-3105
PRODUCT DESCRIPTION
JOHN DEERE
PdoriE 651 768-4967
MINN
ZIPS:ODE 55042
2 LZS749EKC72RS 72" EXMARK
REAR DISCHARGE AND SEAT SUSPENSION
LZX940EKC606TO 60" EXMARK EFI
WITH E-GOV TECHNOLOGY
RETAIL EXTENDED
$25,176.00 $20,158.00
$13,799.00 $11,039.00
LZUVQDII DUMP FROM THE SEAT COLLECTION $2,999.00
SYSTEM WITH ULTRA VAC
109-9627 CONNECTION KIT $199.00
116-8431 'OPERATOR CONTROLED DISCHARGE $349.00
3 127-6663 JACK MOUNT RECIEVER N/C
1 127-6666 TOP WIND JACK N/C
COMMENTS
Quote by: MICHAEL COOK
REV
SUB TOTAL $42,522 00
DISCOUNT $8,470.00
TRADE-IN
SUB TOTAL
TAX
SUB TOTAL
PREP
FREIGHT
TOTAL SETUP AND 'DELIVERED
$2,399.00
$159.00
$297.00
$34,052.00
4,052.00
$0.00
$34,052.00
$34,052.00
Ship to
City of Lake Elmo
3800 Laverne Ave N
Lake Elmo, MN 55042
Phone: (651) 770-2537
Fax: (651) 777-6530
Product Quotation
Quotation Number: 21286D021507v2
Date: 2015-07-29 08:49:55
Bobcat Dealer
Tri-State Bobcat, Inc
3101 Spruce St
Little Canada MN 55117
Phone: (651) 407-3727
Fax: (651) 217-5770
-----------
Contact: Patrick Schoen
Phone: 651-407-3727
Fax: 651-217-5770
Cellular: 612-356-8890
E Mail: patricks@tristatebobcat.com
Description
Toolcat 5600 G-Series
Deluxe Road Package
Cab Enclosure with Heater & Air Conditioning
High Flow Package
Keyless Ignition
Heavy Duty Battery
Attachment Control
Power Bob-Tach
Radio Option
Engine Block Heater
Rear Window Guard
Strobe Light
62" General Purpose Bucket
Bolt -On Cutting Edge, 62"
Part No
M1221
M 221-P01-COL
M 1221-R02-0O3
M1221-R03-0O2
M1221-R06-0O2
M1221-R07-0O2
M1221-R08-0O2
tvt1221-R12-0O2
M1221-R15-0O2
M1221-A01-0O2
7150926
6815259
7114585
6732406
Bill To
City of Lake Eimo
3800 Laverne Ave N
Lake Elmo, MN 55042
Phone: (651) 770-2537
Fax: (651) 777-6530
Qty Price Ea. Total
I $35,304.70 $35,304.70
1 $1,547.70 $1,547.70
1 $3,242.40 $3,242.40
1 $1,012.90 $1,012.90
I $213.50 $213.50
1 $56.70 $56.70
1 $133.00 $133.00
1 $699.30 $699.30
1 $310.80 $310.80
1 $75.60 $75.60
1 $539.52 $539.52
1 $229.32 $229.32
1 $476.00 $476.00
1 5144.43 $144.43
Total of Items Quoted
Freight Charges
Trade-in 2005 Bobcat 5600 Toolcat s/n 424712129 - 1029 hrs
Quote Total - US dollars
Notes:
$43,985.87
$617.00
($15,000.00)
$29,602.87
All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes.
Customer must exercise his purchase option within 30 days from quote date.
Customer Acceptance:
Authorized Signature:
Print:
Sign:
Purchase Order:
Date:
i;11.1
ELNIO
AYO COUNC14C0
DATE: 8/18/15
Consent
ITEM #6
CATION
AGENDA ITEM: Approve Master Subscriber Agreement for MN Court Data Services
SUBMITTED BY: Clark Schroeder
THROUGH: Julie Johnson, City Clerk
REVIEWED BY: Clark Schroeder
ORDER 01;'BUS'INESS:
Introduction of Item
Questions from Council to Stall
Call for Motion ..... ..... ....
Discussion............... ..... .............
Action on
City Administrator
Administrator
....... Mayor Facilitates
. ..... ....... Mavor & City Council
Mayor & City Council
Mayor Facilitates
POLICY RECOMMENDER: City Attorney
FISCAL IMPACT: Unknown
SUMMARY AND ACTION REOUESTED: A Resolution, Master Subscriber Agreement and
Request Form for Minnesota Government Access have been requested to permit Johnson/Turner
Legal to access court records and documents in Washington County electronically.
RECOMMENDATION: Approve Resolution 2015-63 as a Consent Agenda item.
-- page
LEGAL
August 5, 2015
Clark Schroeder
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
Re: City of Lake Elmo — Prosecution (Minnesota Government Access)
Dear Clark:
Enclosed, please find the following documents that are required to permit our firm to
utilize and electronically access court records and court documents in Washington
County adult criminal cases:
1. Master Subscriber Agreement for Minnesota Court Data Services for
Governmental Agencies;
2. Request Form for Minnesota Government Access (MGA); and
3. Sample Resolution approving the agreements as we are required to provide
proof of authority to the State Court Administrator's Office.
I kindly request that you sign the attached documents and return the executed copies to
my office in the self-addressed, stamped envelope.
If you have any questions regarding this matter, please do not hesitate to contact me.
Thank you.
Sincerely,
JOHNSON / TURNER LEGAL
x:7
Sarah B. Sicheneder
SBS/mah
Enclosures
56 East- Broadway Aue7re, Suite 206 Fore.st Lake, MN 5.U25 p 6;51.464. 7202 f 651.,164,7:40 fnlmsonturrwr.coni
FOREST LAKE LAKE ELMO WOODBURY BLAINE
MASTER SUBSCRIBER AGREEMENT
FOR MINNESOTA COURT DATA SERVICES
FOR GOVERNMENTAL AGENCIES
THIS AGREEMENT is entered into by and between
City of Lake Elmo
(Government Subscriber Name)
of 3800 Laverne Avenue North, Lake Elmo, MN 55042
(Government Subscriber Address)
(hereinafter "Government Subscriber") and THE STATE OF MINNESOTA
Office of State Court Administration
of 25 Rev. Dr. Martin Luther King . Blvd. Si. Paul, Minnesota 55155
(hereinafter "the Court"),
Recitals
The Court offers Court Data Services, as defined herein, to Minnesota Government
Subscribers as authorized by the Rules of Public Access and Court Order. The Court Data Services
are offered to Government Subscribers as governmental units and are offered solely for certain
governmental use as permitted herein. Government Subscriber desires to use Court Data Services,
and the Court desires to provide the same, to assist Government Subscriber in the efficient
performance of its governmental duties as required or authorized by law or court rule in connection
with any civil, criminal, administrative, or arbitral proceeding in any Federal. State or local court or
agency or before any self -regulatory body.
Court Data Services are defined in the Definitions section of this Agreement and may
involve a one-way or two-way transmission of information between the parties, some of which may
include court information that is not accessible to the public pursuant to the Rules of Public Access
and which may not be disclosed by Government Subscriber without the prior approval of the
appropriate court or record custodian. Government Subscriber agrees herein to limit its access to
and use of Court Records and Court Documents through Court Data Services to the Government
Subscriber's "Legitimate Governmental Business Need" as defined herein.
Azreernent
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements
contained herein, the Court and Government Subscriber agree as follows:
1. TERM; TERMINATION; ONGOING OBLIGATIONS.
1.1 Term. This Agreement shall be effective on the date executed by the Court and
shall remain in effect according- to its terms.
1.2
Terniination.
1.2.1 Either party may terminate this Agreement with or without cause by giving
written notice to the other party. The effective date of the termination shall be thirty
(30) days after the other party's receipt of the notice of termination, unless a later
date is specified in the notice. Termination of this .Agreement pursuant to Clause 4.5
shall be effective immediately and may occur without prior notice to Government
Subscriber.
1.2.2 The provisions of Clauses 5, 6, 8, 9, 10. 12.2. 12.3 and 15 through 24 shall
survive any termination of this Agreement, as shall any other provisions that by their
nature are intended or expected to survive such termination. Upon ten-nination, the
Government Subscriber shall perform the responsibilities set forth in paragraph 8.6
hereof.
1.3 Subsequent Agreement. This Agreement may be superseded by a subsequent
agreement between the parties.
DEFINITIONS.
2.1 "Agency Account Manager" means the Government Subscriber employee assigned
with the tasks of: (1) being the point of contact for communications between
Government Subscriber and the Court; (2) maintaining a current list Government
Subscriber's individual Users and their signed User Acknowledgment Forms and
promptly notifying the Court when Government Subscriber's Individual Users with
individual logins should have accounts added or deleted; (3) reporting violations of
this agreement by Government Subscriber's Individual Users and steps taken to
remedy violations to the Court.
2.2 "Court Data Services" means one or more of the following services and includes
any additional or modified services identified as such on the Justice Agency
Resource webpage of the Minnesota Judicial Branch website, which is currently
www.mncourts.gov, or other location designated by the Court and/or its affiliates, as
the same may be amended from time to time by the Court and/or its affiliates:
2.2.1 "Bulk Data Delivery" means the electronic transmission of Court Records in
bulk form from the Court to the Government Subscriber, from one or more of
the Court's databases and through any means of transmission, as described in
applicable Policies & Notices and materials referenced therein.
"Court Integration Services" means pre -defined automated transmissions of
i) Court Records from the Court's computer systems to Government
Subscriber's computer systems; and/or ii) Government Subscriber Records
from the Government Subscriber's computer systems to the Court's
computer systems; on a periodic basis or as triggered by pre -determined
events, as described in applicable Policies & Notices and materials
referenced therein.
"),72
2.2.3 "lvINCIS Login Accounts.means a digital login account created for and
provided to the Government Subscriber for online access to and use of Court
Records and Court Documents maintained by the Minnesota Court
—
l'a").• 2
Information System (-1VINCIS-), as described in applicable Policies
Notices and materials referenced therein.
2.3 "Court Data Services Databases" means any databases and the data therein, used
as a source for Court Data Services, together with any documentation related thereto,
including without limitation descriptions of the format or contents of data, data
schemas. and all related components.
2.4 "Court Data Services Programs" means any computer application programs.
routines, transport mechanisms, and display screens used in connection with Court
Data Services, together with any documentation related thereto.
2.5 "Court Records" means all information in any form made available by the Court
and/or its affiliates to Government Subscriber for the purposes of carrying out this
Agreement, including:
2.5.0 "Court Case Information" means any information in the Court Records that
conveys information about a particular case or controversy, including without
limitation Court Confidential Case Information and Court Documents, as
defined herein.
2.5.1 "Court Confidential Case Information" means any information in the
Court Records (including Court Documents) that is inaccessible to the public
pursuant to the Rules of Public Access and that conveys information about a
particular case or controversy.
7.5.2 "Court Confidential Security and Activation Information" means any
information in the Court Records that is inaccessible to the public pursuant to
the Rules of Public Access and that explains how to use or gain access to
Court Data Services, including but not limited to login account names,
passwords. TCP/IP addresses. Court Data Services user manuals, Court Data
Services Programs, Court Data Services Databases, and other technical
information.
2.5.3 "Court Confidential Information" means any information in the Court
Records that is inaccessible to the public pursuant to the Rules of Public
Access, including without limitation both i) Court Confidential Case
Information; and Court Confidential Security and Activation Information.
2.5.4 "Court Documents" means electronic images of documents that are part of
or included in a court file.
2.6 "DCA" means the District Court Administrator pursuant to Minnesota Statutes,
section 485.01.
2.7 "Government Subscriber Records" means any information in any form made
available by the Government Subscriber to the Court and/or its affiliates for the
purposes of carrying out this Agreement.
2.8 "Government Subscriber's Individual Users" means Government Subscriber's
employees or independent contractors whose use or access of Court Data Services,
as well as dle access, use and dissemination of Court Records (indoding Court
Documents.). is necessary to efreCtLiate the purposes of this Aoreement.
2.9 "Legitimate Governmental Business Need" means u requbrmenL duty or
obligation for the efficient per[bnnnncc of governmental tasks or governmental
responsibilities and as required or authorized by law nrCourt rule in connection with
any civil, criooiouL administrative. or urbibui proceeding in any Federal, State or
iucu| Court oragency o,before any self -regulatory body.
2.10 "Policies & Noducy° mcuoo the policies and notices published by the Court and/or
its affiliates in connection with each of its Court Data Set -vices, on a website or other
location designated hVdbc Court and/or its affiliates, as the same may be amended
from time to time by the Court and/or its affiliates. Policies & Notices for each
Court Data Service, bcrchy nnndc part of this /\gnzomen\ by reference. provide
additional Ocrnnn and conditions that uovcrn Government Subscriber's use Of Such
services, inck/dingbut not |imilcd to provisions on fees, access and use limitations,
and identification o[vnhous third party applications, such ootransport mechanisms.
that Government Subscriber may nco6 to procure separately to use Court Data
Services.
%.11 "Rules of Public Access" means the Rules of Public Access to Records of the
Judicial Branch pvmmu|guLedby the Ivii000sntu Supreme Court. asthe sunncmay be
anneuded from time to ti000. iodUxjino without |inoiiuhon lists or tables published
homhmc to hnne by the Court and/or the SCAD entitled ""Limits on Public Access
to Cuao Keconjn^ or "Limits on Public Access to Administrative Rccnnds," all of
which by this reference are mad* a port of this Agreement. It is the oh|iguduo of
Government Subscriber iocheck Dnm time to time for updated ,u|cu' lists , and tables
and be familiar with the contents thereof. Such ru|ro' lists, and tables are posted on
the ,ouinv/obaitc for the Court, for which the Current address is wnw.mncourts.guv,
2.12 "SCAO" means the State of fAinnesota, State Court Administrator's Office.
2.13 "This AAreeuneu[" n�eons this Master
Subscriber Agreement Cot- Minnesota Court
Data Services for Governmental Ac7cndcs, including all Exhibits, Policies @L
Notices, and other documents rcFercnccd" attached no, or suhnuittcd or issued
hereunder.
2.14 "Trade Secret Information of SCAO and its licensors" is defined in sections 8. 1.
82and 8.4n[this &�recnnnnt.
2.l5 "User Acknowledgement Form"mcuns the fhnn attached to this document as
Exhibit A. signed by Cnrconmcot Subscriber's Individual Qocm to coofinn in
wrkin- that the |ndividual Oacr has ,cad and understands the requirements and
n:midcdnns inthis Aareoouent.
DATA ACCESS SERVICES PROVIDED TO GOVERNMENT AGENCY, Following
oxecutinn of this Agreement by both parties, Government Subscriber will bcoffered access
to the Court Records (inc\udio�Coud Documents) described in the Government Subscriber
Access Chart, which is posted on the Policies 6LNotices.
4. AN300RQCEW ACCESS, USE, AND DISSEMINATION OF COURT DATA
SERVICES AND COURT RECORDS LEMQTED; TRAINING; VIOLATIONS,
SANCTIONS.
4.1 Authorized Access to Court Data Set -vices and Court Records.
4.1.i Government Subscriber and Government Subscriber's Individual Uxro shall
access on|y 1bc Court Data Services and Court Records (including Court
Docu/neutx) necessary |hru Lrgiiinnuic Governmental Business Need.
4.1.2 The access Of Court Data Services or Court Records (including Court
Doouoncn{d by Government Subscriber o, {invennouunt Subscriber's
Individual Uncm for pcc0000\ o, non -official use, or any use that is not a
"Legitirnate Goverrimental Business Need" as defined herein, is prohibited.
4.1.3 Government Subscriber and Government Subscriber's individual UmcoohoU
not access or attempt to access Court Data Services or Cuuo Records
(inc|udixo CVod Documents) in any nnuoncr not set [hdh in this Agreement.
Policies &Y4obccs,o,other Court Data Services documentation.
4.2 Authorized Use of Court Data Services and Court Records.
42.1 Government Subscriber and Government Subscriber's Individual Uocm xhn||
use tile [omrt Data Services and Court Records (including Court Documents)
accessed only for Legitimate Governmental Business Need and according
to the instructions provided in corresponding Policies & Nndccx or other
422 The use of Court Data Services or Court Records (including Court
Documents) by Government Subscriber or Government Subscriber's
Individual Users for personal or non -official use, or any use that is not u
"Legitimate Governmental Business Need- as det"ined herein, is prohibited.
42.3 Government Subscriber and Government Subscriber's individual Quco shall
not use Or attempt to use Court Data Services or Court Records (inc\udin,
Court Dnoumcnid inany mariner not set forth inthis Agreement, Policies 6k
Notices, orother Court Data Set -vices documentatiVn.
4.3 DioaenmiouUuo of Court Records. Govconmunt Subscriber and Government
3ubxohbcr`x Individual Users xhuU not share the Court Records (ioc|udiogF Court
Documents) accessed and data therefrom with third parties and other individuals
other than as needed to further a Legitimate Governmental Business Need.
4.4 Truiuin�� Govccnoncnt Subscriber shall provide Government Subscriber's
Individual Users training in the proper access, use, and dissemination m[ Court
Records (including Court Doc000enLs).
4.5 Vio|atknnn,
4.5�| The xocesx, use, or dissemination Of Court Data Services or Court Records
(including Cmurt Documents) beyond what is necessary [or o Lcgidnna\c
Governmental Business Need by Government Subscriber or Government
Subscriber's Individual Users is o violation of this A-zcnoent. The access,
use or dixx:ouioudon o[ Court Data Services nr Court Records (indudin�
Court Documents) by Government Subscriber or Government Subscriber's
Individual Osuo for personal use is o violation o{this /\grccnoeni
4.52 Any violation pursuant to Oouxc 4.5.1. or any unauthorized o/ attempted
access, use ordissemination Of Court Data Services, Court Records or Court
Documents by Government Subscriber or Government Subscriber's
Individual Users ohuU be �noundx for the Court to impose sanctions as
described in Clause 4.6and tnterminate this Agreement withoutprior notice
to Government Subscriber and/or Government Subscriber's Individual Users.
4.6 Sanctions.
4.6�1 Sanctions for violation Pursuant to Onuxc 4.5.1 may be imposed upon u
Government Subscriber and/or Government Subscriber's Individual Users
and may include the suspensiun of access or termination or access for
Government 5uhaoriherund/o, Government Subscriber's Individual Users,
4.62 If the Court decides N terminate the access for Government Subscriber and/or
Government Subscriber's Individual Users, the Court shall notify the affected
pork' in writing. The termination a|nzU be effective immediately. Prior
notice to Government Subscriber and/or Government Subscriber's Individual
Users is not required. Ke|nabgenucn1 of the access ohuU no|y be upon the
written direction oFtile Court.
5. GUARANTEES OF CONFIDENTIALITY' Government Suhxc,iberu-rccs:
5.1 To not disclose Court Confidential |nfornlaticln to any third party except where
necessary to cony out the Government Subscriber's Legitimate Governmental
BusiuessNeedos defined inthis Agreement.
5.2 To bake all appropriate uchoo, whether by instruction, agreement, or odberv/oc. to
insure the protection, confidentiality and security o[Court Confidential ln[honobon
and tosatisfy Government Subscriber's ob|i�o1ionsundc,ihia&�ncco�cnC
5-3 To Unlit dhc uSC of and ucnras to Court Confidential |o{hunaiion to Government
Subao,ihcr`x Individual Users. Government Subscriber ahoU advise Government
Subscriber's Individual Ooccs of the o:uU.iohono upon oocss, use and disclosure
contained in this Agreement, requiring each Government Subscriber's Individual
User to ackonvv|cJge in writing that the individual has read and understands such
restrictions. Government Subscriber's Individual Users shall sign the User
\cknon|rdocn[ornutiooh�d in Exhibit before DuLu Set -vices.
�
5.4 That, without limiting Clause | of this Agreement, the oh|ioudnns of Government
Subscriber and Government Subscriber's Individual Users with respect to the
confidentiality and security of Court Confidential Information shall sun/ive thc
termination of this &gn:cnocn\ and the iccm\nuiinm of their re(ubmoh\p with
Government Subscriber.
That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Government Subscriber and Government Subscriber's Individual
Users under this Agreement, such obligations of Government Subscriber and
Government Subscriber's Individual Users are founded independently on the
provisions of this Agreement.
5.6 That, a violation of Government Subscriber's agreements contained in this Clause 5,
or a violation of those same agreements by Government Subscriber's Individual
Users, shall he grounds for the Court to terminate this agreement and Government
Subscriber and/or Government Subscriber's Individual Users access to Court Data
Services and Court Records (including Court Documents).
6. APPLICABILITY TO COURT CASE INFORMATION PROVIDED UNDER
LEGAL MANDATE AND PREVIOUSLY DISCLOSED COURT RECORDS AND
COURT DOCUMENTS. Subscriber acknowledges and agrees:
6.1 Court Case Information Provided Under Legal Mandate. When the Court is
required to provide Government Subscriber with Court Case Information under a
legal mandate and the provision of such data by the Court is not optional or
otherwise left to the discretion of the Court, for example in the case of a state
statutory- reporting requirement, the provisions of this Agreement that govern or
restrict Government Subscriber's access to and use of Court Case Information do not
apply to the specific data elements identified in the legal mandate, but remain in
effect with respect to all other Court Case Inforrnation provided by the Court to
Government Subscriber. All other provisions of this Agreement remain in full
effect, including,. without limitation, provisions that govern or restrict Government
Subscriber's access to and use or Court Confidential Security and Activation
information.
6.2 Previously Disclosed Court Records and Court Documents. Without limiting
section 6.1, all Court Records and Court Documents disclosed to Government
Subscriber prior to the effective date of this Agreement shall be subject to the
provisions of this Agreement.
7. ACKNOWLEDGMENT BY INDIVIDUALS WITH ACCESS TO COURT
RECORDS UNDER THIS AGREEMENT.
7.1 Requirement to Advise Government Subscriber's Individual Users. To affect
the purposes of this Agreement, Government Subscriber shall advise each of
Government Subscriber's Individual Users who are permitted to use and/or access
Court Data Services and Court Records (including Court Documents) under this
Agreement of the requirements and restrictions in this Agreement.
7.7 Required Acknowledgement by Government Subscriber's Individual Users.
7.2.1 Government Subscriber shall require each of Government Subscriber's
Individual Users to sign the User Acknowledgement Form (Exhibit A).
7.2.2 The User Acknowledgement Forms of current Government Subscriber's
Individual Users must be obtained prior to submitting this Agreement to the
Coun for approval and skoU accompany the xubmisyioo of this Agreement
for approval.
7,2.3 iJnN the Doer Aoknuw|cdoconen1 Form required in C|uuoe 72.1 is signed. u
Govcnonneot5uhscdhcr's Individual User isprohibited from uccesoinCY, usi12,
or disseminating Court Data Services and Court Records (including Court
Documents), The 000caa, use or dissemination Of Court Data Services or
Court Records (including CourtDocuments) byoGovernment Subscriber's
Individual User that has not completed o User Acknowledgement Form as
required in C|oosc 72.1 is o violation of this Agreement.
7.2.4 Government Subscriber shall keep all such written User Acknowledgment
Forms on file while this Agreement is in effect and for one ( I ) year fbilowin�
the termination of this Agreement. Government Subscriber shall promptly
provide the Court with access to. and copics o[, such acknowledgments
upon request to the Agency Account IManager,
7.2.5 The User Acknowledgment Forms are incorporated herein 6vreference,
W. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term ofthis
Ageement, Subect to the terms and conditons hereofthe Cour, with the pemision of the
SCA0 | 6 � to Goverment Subscribcr u non�sc|uoiv� nnn��unsfcroh|� limited , �rr� y �ozn � . `
license to use Court Data Services Programs and Court Data 3on/(coo Databases to uoccos or
receive Court Records (including Court Documents). SCAO and the Court reserve the right
to make modifications tnthe Court Data Services ,Court Data Set -vices Programs, and Court
Data Set -vices l}uiuhuscs, and related nuutehu|s without notice to Government Subscriber.
These modifications shall be treated in all cexpccLo autheir previous counterpurts.
0.1 Court Data Set -vices Prognuouo' SCAO is the copyright owner and licensor of the
Coua Data Services Programs. The combination of Ideas. procedures. processes,
systems, logic, coherence and methods o[operation embodied within the Court Data
Services Pro�runos, and allinhrnnabon contained in documentation pertaining tndbe
Court Data Services Pro -rams, including but not limited to manuals, user
docunoeniui|nn, and passwords. are trade secret information of 3CAO and its
licensors,
0.2 Court Data Services Databases. SCAO is the copyright oNvnrrand licensor ofthe
Court Data Set -vices Databases and of all copyrightable aspects and components
thereof. All specifications and information pertaining to the Court Data Set -vices
Databases and their structure. sequence and organization, inClUdin- without
limitation data schemas Such as the Court XML Schema, are trade secret information
o[SCAOand its licensors.
0.3 Marks. Government Subscriber ebo|\ neither have nor c\ujrn any right, dde` ur
interest in or use of any badcnoo,k used in connection with Cnurt Data Services.
including but not limited iothe marks -MNC\S" and ^"Ddyosoy."
8.4 Restrictions on Duplication, Disclosure, and Use.
84.1 Trade secret information of 8C&0 and its licensors will be treated by
Government Subscriber in the uunoc manner as Court Confidential
Information. Iii additioa, Government Subscriber will not copy any part or
the Court Data Services Programs or Court Data Services Databases, or
reverse engineer or otherwise attempt to discern the source code of the Court
Data Services Programs or Court Data Services Databases, or use any
trademark of SCAO or its licensors, in any way or for any purpose not
specifically and expressly authorized by this Agreement. As used herein.
"trade secret information of SCAO and its licensors" means any information
possessed by SCAO which derives independent economic value from not
being generally known to, and not being readily ascertainable by proper
means by, other persons who can obtain economic value from its disclosure
or use. "Trade secret information of SCAO and its licensors" does not,
however, include information which was known to Government Subscriber
prior to Government Subscriber's receipt thereof. either directly or indirectly,
from SCAO or its licensors, information which is independently developed
by Government Subscriber without reference to or use of information
received from SCAO or its licensors, or information which would not qualify
as a trade secret under Minnesota law.
8.4.2 ft will not be a violation of Clause 8.4 for Government Subscriber to make up
to one () copy of training materials and configuration documentation for
each individual authorized to access, use, or configure Court Data Services,
solely for its own use in connection with this Agreement.
8.4.3 Government Subscriber will take all steps reasonably necessary to protect the
copyright, trade secret, and trademark rights of SCAO and its licensors and
Government Subscriber will advise Government Subscriber's Individual
Users who are permitted access to any of the Court Data Services Programs
and Court Data Services Databases, and trade secret information of SCAO
and its licensors, of the restrictions upon duplication, disclosure and use
contained in this Agreement.
8.5 Proprietary Notices. Government Subscriber will not remove any copyright or
proprietary notices included in and/or on the Court Data Services Programs or Court
Data Services Databases, related documentation, or trade secret information of
SCAO and its licensors, or any part thereof, made available by SCAO or the Court,
and Government Subscriber will include in and/or on any copy of the Court Data
Services Programs or Court Data Services Databases, or trade secret information of
SCAO and its licensors and any documents pertaining thereto, the same copyright
and other proprietary notices as appear on the copies made available to Government
Subscriber by SCAO or the Court, except that copyright notices shall be updated and
other proprietary notices added as may be appropriate.
8.6 Title; Return. The Court Data Services Programs and Court Data Services
Databases. and related documentation, including but not limited to training and
configuration material, if any, and logon account information and passwords. made
available by the Court and SCAO to Government Subscriber hereunder, and all
copies, including partial copies, thereof are and remain the property of the respective
licensor. Within ten days or the effective date of termination of this Agreement.
Government Subscriber shall either: (i) uninstall and return any and all copies of the
applicable Court Data Services Programs and Court Data Services Databases, and
related documentation. including but not limited to training and configuration
materials. if any. and logon account information; or (2) destroy the same and certify
in writing to the Court that the same have been destroyed.
8.7 Reasonable Security Measures. The Court may add reasonable security measures
including, but not limited to, a time-out feature, to Court Data Services Programs.
9. INJUNCTIVE RELIEF; LIABILITY. Government Subscriber acknowledges that the
Court, SCAO, SCAO's licensors, and DCA will be irreparably harmed if Government
Subscriber's obligations under this Agreement are not specifically enforced and that the
Court. SCAO, SCAO's licensors, and DCA ‘vould not have an adequate remedy at law in
the event of an actual or threatened violation by Government Subscriber of its obligations.
Therefore, Government Subscriber agrees that the Court, SCAO. SCAO's licensors, and
DCA shall be entitled to an injunction or any appropriate decree of specific performance for
any actual or threatened violations or breaches by Government Subscriber or Government
Subscriber's Individual Users without the necessity of the Court, SCAO, SCAO's licensors.
or DCA showing actual damages or that monetary damages would not afford an adequate
remedy. Unless Government Subscriber is an office, officer, agency, department, division,
or bureau of the state of Minnesota, Government Subscriber shall be liable to the Court.
SCAO. SCAO's licensors, and DCA for reasonable attorney's fees incurred by the Court,
SCAO. SCAO's licensors, and DCA in obtaining any relief pursuant to this Agreement.
10. COMPROMISE LIABILITY. Government Subscriber and the Court agree that, except as
otherwise expressly provided herein, each party will be responsible for its own acts and the
results thereof to the extent authorized by law and shall not be responsible for the acts of
any others and the results thereof. Liability shall be governed by applicable law. Without
limiting the foregoing, liability of the Court and any Government Subscriber that is an
office, officer, agency, department, division, or bureau of the state of Minnesota shall be
governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section
3.376, and other applicable law. Without limiting the foregoing, if Government Subscriber
is a political subdivision' of the state of Minnesota., liability of the Subscriber shall be
governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or
other applicable law.
11. AVAILABILITY. Specific terms of availability shall be established by the Court and set
forth in the Polices & Notices. The Court reserves the right to terminate this Agreement
immediately and/or temporarily suspend Government Subscriber's approved Court Data
Services in the event the capacity of any host computer system or legislative appropriation
of funds is determined solely by the Court to be insufficient to meet the computer needs of'
the courts served by the host computer system. Monthly fees, if any, shall be prorated only
for periods of suspension or upon termination of this Agreement.
12. ADDITIONAL USER OBLIGATIONS. The obligations of the Government Subscriber
set forth in this section are in addition to the other obligations of the Government Subscriber
set forth elsewhere in this Agreement.
12.1 Judicial Policy Statement. Government Subscriber agrees to comply with all
policies identified in applicable Policies & Notices. Upon failure of the Government
Subscriber to comply with such policies, the Court shall have the option of
immediately suspending or terminating the Government Subscriber's Court Data
Services on a temporary basis and/or immediately terminating this Agreement.
12'2 Access and Use; Log.
12.11 Government Subscriber shall be responsible for all access to and use of Court
Data Services and Court Records (including [oou Dnrumcnts) by
Government Subscriber's Individual Osccy or kv rnconx of Government
Subscriber's equipment Or posxxmrds' whether or not (}mvennnncnt Subscribe(-
has kno*\cd�onforuu\hnhznssuch access and use.
Govmrnmcot Subscriber shall also maintain u log identifying all persons to
whom Gnvcn/rocnt Subscriber has disclosed its Court Confidential Security
and Activation hn[b/nno1ion, xuch as uszc ID(s) and pusnworJ(s), including
the duic Of Such disclosure. Government Subscriber shall maintain such lo!Zs
wbUc this Aorreement is in effect and for u period of one (|) year following
termination of this /\areemcnL {}ovcnomeo| Subscriber shall pnucnpdy
provide tile Court with access to, and copies of, such logs upon request.
112] Government Subscriber, dhruuuh the Agency Aoouun4 Muuugec shall
promptly notify Lhe Court vv|ocn Government Subscriber's Individual Users
with individual hooho Should have accounts added or deleted. Upon
Government 3ubscr`bcr's [ui|un: to nnGFv the Court Of' these cbuogcx, ihe
Court nnay tconivaLc this Agreement without prior notice to Government
i2Z2
122/4 The Court may conduct audits of Government Subscribers 102�s and use Of
Comt Data S�rviceo and Court Records (including Court DocunnentS) bnru
time k)time. Upon Government Subschbcr`x failure to maintain Such logs.
to maintain accurate |ogs, or to promptly provide access by dlc Court to such
logs, the Court may terminate this Agreement vvihhout prior notice to
Government Subscriber.
12.3 Personnel. Government Subscriber agrees to inveshpte (including conducting
audits). at the request of the Court, allegations of misconduct pertaining to
OoYcnumnni Subscriber's Individual Users having ucucxx to or use of Court Data
Services, Court Confidential {nKacnoa1inn, or trade secret information of tile 5Cf\O
and its licensors vvbe,c such persons violate tho provisions of this Agreement,
Policies & Notices, Judicial Branch po|idex, orother security requirements or laws
reclu|oiing access to the Court Records, Government Subscriber, through the
Agency Account Manager, ug,ees to notify the Court n[ the ,esu|cn of ouch
invcsL}-ution, including any disciplinary actions, and of steps taken to prevent
Further misconduct. Government Subscriber agrees to prionbunm dhc Court for costs
to the Court for the iovcsdE,,uhon of improper use of Court Data Services, Court
Records (including Court DocuouonLu),octrade secret information of the SCAO and
its licensors.
13. FEES AND ]INVOICES. Aoo|izobir monthly |eexconnmencn tell (|0)days after notice of
d` initial (] L Subscriber
thc Cou�`o uppu`wa| o[ dhb &�eemcot or upon cunvocnnnon�
transaction as defined in the Policies 6L y4o(ices, whichever occurs earlier. When [eex apply,
the State shall invoice Government Subscriber oil a onwndb\y basis [hrchurl-es \nuouzd in
the preceding) month and »nn}ioub\c toxCs, if any, and payment of all amounts xhu\\ be due
upnnreceipt o[invoice. (['' all amounts are not paid wiih\nthirty (30)days mFthe date oFtile
invoice, thc Court nnuy immediately cancel this /\gncemcn( v/bhooi notice to Govcrnnneut
Subscriber and pursue all available legal remedies. Government Subscriber certifies that
funds have been appropriated for the payment of charges under this Agreement for the
current fiscal year. if applicable.
14. MODIFICATION OF FEES. SCAO may modify the fees by amending the Policies &
Notices as provided herein. and the modified fees shall be effective on the date specified in
the Policies & Notices, which shall not be less than thirty (30) days from the publication of
the Policies & Notices. Government Subscriber shall have the option of accepting such
changes or terminating this Agreement as provided in section 1 hereof,
15. WARRANTY DISCLAIMERS.
15.1 WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN„ COURT, SCAO. SCAO'S LICENSORS,
AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY
KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS
FOR. A PARTICULAR PURPOSE OR MERCHANTABILITY. NOR ARE ANY
WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION,
SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS
AGREEMENT.
15.2 ACCURACY, COMPLETENESS AND AVAILABILITY OF
INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE
PRECEDING PARAGRAPH, COURT, SCAO, SCAO'S LICENSORS. AND DCA
MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF
THE INFORMATION CONTAINED IN THE COURT RECORDS. THE COURT
IS NOT LIABLE FOR ANY COURT RECORDS OR COURT DOCUMENTS
NOT AVAILABLE THROUGH COURT DATA SERVICES DUE TO
COMPUTER OR NETWORK MALFUNCTION, MISTAKE OR USER ERROR.
16. RELATIONSHIP OF THE PARTIES. Government Subscriber is an independent
contractor and shall not be deemed for any purpose to be an employee, partner, agent or
franchisee of the Court, SCAO, SCAO'S licensors, or DCA. Neither Government
Subscriber nor the Court. SCAO, SCAO'S licensors, or DCA shall have the right nor the
authority to assume, create or incur any liability or obligation of any kind. express or
implied, against or in the name of or on behalf of the other.
17. NOTICE. Except as provided in Clause 2 regarding otices of or modifications to Court
Data Services and Policies & Notices, and in Clauses 13 and 14 regarding notices of or
modification of fees, any notice to Court or Government Subscriber hereunder shall be
deemed to have been received when personally delivered in writing or seventy-two (72)
hours after it has been deposited in the United States mail, first class, proper postage
prepaid, addressed to the party to whom it is intended at the address set forth on page one of
this Agreement or at such other address of which notice has been given in accordance
herewith.
18. NON -WAIVER. The failure by either Party at any time to enforce any of the provisions of
this Agreement or any right or remedy available hereunder or at law or in equity, or to
exercise any option herein provided, shall not constitute a waiver of such provision, remedy
or option or in any way affect the validity of this Agreement. The waiver of any default by
either Party shall not be deemed a continuing waiver, but shall apply solely to the instance
tokvhich such waiver is directed.
19. FORCE MAJEURE. Neither party shall be responsible for failure or delay in the
performance of their respective obligations hereunder caused by acts beyond their
reasonable control.
20. SEVERABILITY. Every provision of this Agreement shall be construed, to the extent
possible. so as to he valid and enforceable. Ifany provision of this Agreement so construed
is held by a court of competent jurisdiction to be invalid. illegal or otherwise unenforceable,
such provision shall be deemed severed from this Agreement, and all other provisions shall
remain in full force and effect.
21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted
herein. neither Party may assign, delegate and/or otherwise transfer this Agreement or any
of its rights or obligations hereunder without the prior written consent of the other. This
Agreement shall be binding upon and inure to the benefit of the Parties hereto and their
respective successors and assigns, including any corporation or other legal entity into. by or
with which Government Subscriber may be merged, acquired or consolidated or which may
purchase the entire assets of Government Subscriber.
22. GOVERNING LAW. This Agreement shall in all respects be governed by and interpreted,
construed and enforced in accordance with the laws of the United States and of the State of
Minnesota.
23. VENUE AND JURISDICTION. Any action arising out of' or relating to this Agreement,
its performance, enforcement or breach will be venued in a state or federal court situated
within the State of Minnesota. Government Subscriber hereby irrevocably consents and
submits itself to the personal jurisdiction of said courts for that purpose.
24. INTEGRATION. This Agreement sets forth the entire Agreement and understanding,
between the Parties regarding the subject matter hereof and supersedes any prior
representations, statements. proposals, negotiations, discussions, understandings, or
agreements regarding the same subject matter. Except as otherwise expressly provided in
Clause 2 regarding Court Data Services and Policies & Notices, and in Clauses 13 and 14
regarding fees, any amendments or modifications to this Agreement shall be in writing
signed by both Parties.
25. MINNESOTA DATA PRACTICES ACT APPLICABILITY. If Government Subscriber
is a Minnesota Government entity that is subject to the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, Government Subscriber acknowledges and agrees that: (I)
the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules
of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn.
Stat. section 13.03, subdivision 4(e) requires that Government Subscriber comply with the
Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for
access to Court Records provided under this Agreement; (3) the use of and access to Court
Records may be restricted by rules promulgated by the Minnesota Supreme Court,
applicable state statute or federal law; and (4) these applicable restrictions must be followed
in the appropriate circumstances.
• Cr",,,J".11)ErY,
Pag,
IN WITNESS WHEREOF, the Parties have. by their duly authorized officers, executed this
Agreement. intending to be bound thereby.
By
GOVERNMENT SUBSCRIBER
Government Subscriber must attach
documented verification of authority
to sign on behalf of and bind the
entity, such a council resolution,
board authority or legally binding
decision maker and attach same as
Exhibit B.
(SIGNATURE)
Date
Name (typed) Clark Schroeder
Title Interim City Administrator
Office City of Lake Elmo
By
Date
Title
THE COURT
(SIGNATURE)
CIO/Director
Information Technology
Division of State Court
Office Administration
3.
By:
Form and execution approved
for Court by:
(SIGNATURE)
Title: Staff Attorney - Legal Counsel Division
Date:
D,r.d 2:2 '4
NrINNEsorr.‘
BRANCI
Request Form for innesota Government Access ( GA)
Login Account
ID?
Minnesota Government Access ("MGA") provides electronic access to appropriate court records and documents for a government
agency through login accounts for the individual agency users. MGA is an Internet browser -based application that requires no
installation,
This Request Form is intended for an entire government agency, not an individual user. Use this form to make the initial
request for the new user accounts for the agency; not to make changes to an existing account. Only one agency may apply per
form,
Complete this entire form. You may clearly print, type, or complete electronically. Tip: This is a Microsoft Word document. To
complete this form electronically: 1) save to your computer, 2) press Tab to fill out the form fields, 3) save and attach to e-mail
submission,
Today's Date:
5/5/15
County/City/State Agency: Mailing Address:
City of Lake elmo 3800 Laverne Avenue North
NOTE: Identify your agency name as it is written on the front page of
the Master Subscriber Agreement attached to this request. If you
are creating a new agreement identify your agency name at its
highest level, such as Anoka County Attorney's Office, City of
Willmar, or Minnesota Department of Public Safety,
Agency Account Manager (Agency Contact) Agency Director/Manager Authorizing Request (if different than
Agency Account Manager)
Name: Sarah Sicheneder Name: Clark Schroeder
Position/Title: City Prosecutor Position/Title: Interim City Administrator
Phone: 651-464-7292 Phone: 651-747-3900
E-mail: sarah@johnsonturner.com E-mail:
Lake Elmo, MN 55042
County (if Statewide Agency, enter "State"):
Individual users (authorized employees, contractors, student attorneys) will have individual logins and passwords for MGA. All
authorized individual users in your agency who will be using MGA must register for an MGA user account before this
request is submitted.
• Attach a completed Court Administrative Tool (CAT) that lists all user information to this request.
NOTE: The signed, attached Master Subscriber Agreement requires that you keep a record of everyone who will be given access to an
MGA account.
All authorized individual users in your agency who will be using MGA must complete an Individual User Acknowledgment Form
before this request is submitted. Please provide a copy of all signed Individual User Acknowledgement Forms with this request.
NOTE: The signed, attached Master Subscriber Agreement requires that all individual users sign the User Acknowledgment Forms prior to
using MGA and that you keep a record of all User Acknoviledgment Forms.
This Request Form is submitted in connection with and made part of the most recent Master Subscriber Agreement executed by the
Applicant and the State, An individual authorized to sign on behalf of and bind the government agency in written agreements signs
under the Applicant signature block below.
By:
Date:
Name:
Title:
Office:
(signature)
(typed)
8 /7/1S
Clark Schroeder
Interim City Administrator
City of Lake Elmo
By:
Date:
Name:
Title:
Office:
(signature)
(typed)
This Request Form and afl required attachments should be emailed to GSAreceivinoso.courts.state.mn.us.
To-
KE FLNI
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
;f,„!,
a.i, f
DATE:
REGULAR
ITEM #
—*
(
a V,
August 18, 2015
5th Street Design Standards — Approve Landscaping and Lighting Design
Jack Griffin, City Engineer
Clark Schroeder. City Administrator
Kyle Klatt, Community Development Director
Mike Bouthilet, Public Works
Cathy Bendel, Finance Director
Ryan Stempski, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS (if rerno.‘:ed froni (he Consent Agenda:
- Questions from Council to Staff Mayor Facilitates
- Public Input. if Appropriate .1\layor Faci I itates
- Call for Motion & City Council
- Discussion ............................................... ...... ..... .......... Nlayor & City ('ouncil
- Action on Motion................. ..... ...... .... N1ayor Facilitates
POLICY RECOMMENDER: Planning / Engine
FISCAL IMPACT: No immediate impact.
7
The 5th Street Design Standards inform the developers how to design and construct 5' Street within each
of their respective development projects. At this time, there is no City cost contribution for these
improvements.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving the Landscaping and Lighting Design
details to be incorporated into the 5th Street Design Standards. If removed from the Consent Agenda. the
recommended motion for this action is as follows:
"Move to approve the Landscaping and Lighting Design details to be incorporated into the 5th Street
Design Standards to inform the design and construction for allportions of the 5th Street North MSA
Collector Street from Inwood Avenue to Manning Avenue."
City Council Meeting [Regular Agenda hem 7
August 18, 2015
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
5th Street North from CSAH 13 (Inwood Avenue) to CSAH 15 (Manning Avenue) will become the
backbone of future development along the 194 corridor, essentially becoming the primary access in and
out of the future neighborhoods and commercial properties. The street will be designed to meet State Aid
Urban Design standards [8820.9936] with a 40 mph posted speed and is projected to carry 5.000 vehicles
per day on average by year 2030.
The quality of the street and its connections are critically important. The purpose of the proposed street
standards are to 1) improve the function and appearance of the street, 2) encourage pedestrian and bicycle
use, and 3) reduce the potential for speeding. From a Community Development perspective. the design of
5th Street is intended to provide a consistent street plan from Manning Avenue to Inwood Avenue that
serves to connect the various unique neighborhoods using a common design theme.
Over the past year City staff has been working to develop and finalize Design Standards and Guidelines
to inform the design and construction details for 5th Street. A council workshop was held on August 11,
2015 to present the final landscaping and street light details. The details have been updated to incorporate
the input received at this workshop.
RECOMMENDATION:
Staff is recommending that the City Council approve the Landscaping and Lighting Design details to be
incorporated into the 5th Street Design Standards. if removed from the Consent Agenda. the
recommended motion for this action is as follows:
"Move to approve the Landscaping and Lighting Design details to be incorporated into the 5t1z Street
Design Standards to inform the design and construction for all portions of the 51h Street North MSA
Collector Street from Inwood Avenue to Manning Avenue."
ATTACHMENT(S):
1. 5th Street Collector Design Guidelines.
2. Street Boulevard Landscape Plan detail.
3. Center Median Landscape Plan detail.
4. Evans light pole and fixture exhibit.
-- page 2 --
STH STREET COLLECTOR DESIGN GUIDELINES
51h Street North from [6AH 13 (Inwood Avenue)to [SAH 15 (Manning Avenue) will become the backbone of
future development along the 194 corridor, essentially becoming the primary access in and out of the future
neighborhoods and commercial properties. The quality of the street and its connections are critically important.
The purpose of the proposed street standards are to 1) improve the function and appearance of the street, 2)
encourage pedestrian and bicycle use, and 3) reduce the potential for speeding. From a Community
Development perspective, the design of Sth Street is intended to provide a consistent street plan from Manning
Avenue to Inwood Avenue that serves to connect the various unique neighborhoods using a common design
theme.
203UPROJECTED ADTbS,80O[Transportation Pbn]. 4'|aneroad not required inforeseeable future.
STATE AID URBAN DESIGN [8O2O.9936}—Collector with AUT>lO,000 4Omph design speed and posted speed.
TYPICAL SECTION
° Minimum R/W is 100 feet. PLUS 10-ft utility easements/clear zones on each side of the street.
* Two-lane Parkway design with 16foot center landscaped median.
* Through Lanes must be 18 feet wide from face -face with 4-foot curb reaction zones,
* Median curb reaction zone islfoot oneither side.
° Minimum median width with turn lanes is4feet handscaped.
° Posted speed is 40 mph, Requires 1.5 foot minimum clearance from face of curb to fixed objects.
° No on -street parking. |fparking is incorporated, minimum parking lane width is 10feet.
° Nosuper elevation. Maintain IS% cross slopes on curves.
° Minimum horizontal centerline curvature is 667feet.
w Pavement Section must meet minimum 10 ton design. Geotechnical Report required to verify minimum
pavement City section orrecommend increased pavement section.
ACCESS SPACING AND INTERSECTION REQUIREMENTS
° Residential driveways prohibited.
° Commercial driveways, non -continuous streets, and continuous local streets every 660 feet.
° Collector streets every 1,320feet. Arterial streets every2,640 feet.
* Left turn lanes required atall full access intersections.
* Right turn lanes required for all non-residential areas and residential areas with IS units or greater.
AMENITIES
* North side Bituminous Trail. 1Ufoot minimum with 2foot clear zone.
w South side Concrete Sidewalk. Gfoot minimum with Ifoot clear zone.
* Landscaping elements (See 5th Street Center Median and Boulevard Landscape Plan Details):
= Center landscape median, Center median lined with Ifoot wide concrete ribbon curb, Landscape
area to be planted with Little Blue Stem, Butterfly Candy and Daffodil Bulbs grouped atnodes.
• Boulevards toinclude boulevard trees and sod, Trees tobeplaced 7feet behind face nfcurb, spaced
every 4Ofeet unboth sides. Boulevard trees tnbeOak, Maple orElm, minimum 4'inchcaliper.
• Turf sod to be located from back ofcurb to S feet behind trail or sidewalk, Prairie sod may be used
for remaining K/VV.
= Site Irrigation required for boulevard areas.
m Drip irrigation required for center landscaped medians.
* ThemingE|ements:
= Street Lighting to include Xce| Energy 'Evans' style lamp on 30ft. poles. Light Poles to be placed at
intersections and every 25Ufeet apart onalternating sides ofthe street.
• White post and rail fencing is encouraged along 5t' Street at major intersections.
AUGUITJ8l5
5TH STREET
STANDARD DETAILS
JUNE 2015
COLLECTOR TYPICAL SECTIONS
MINIMUM PAVEMENT SECTION:
COARSE FILTER AGGREGATE
(MN/DOT SPEC. 3149.2H)
4" PVC PERFORATED EDGE DRAIN WITH
HOLES AT 8 AND 4 O'CLOCK MNDOT
SPEC 3245. TYPE I GEOTEXTILE
SOCK (MNDOT SPEC. 3733) PLACED
AROUND EDGE DRAIN PIPE.
—2"—MnDOT 2360 TYPE SP BIT. WEARING COURSE
MAX AGGREGATE SIZE A, TRAFFIC LEVEL 3, ASPHALT GRADE C
TACK COAT
2" MnDOT 2360 TYPE SP BIT. NON —WEARING COURSE
MAX AGGREGATE SIZE B, TRAFFIC LEVEL 3, ASPHALT GRADE C
8" AGGREGATE BASE, CL. 6, 100% CRUSHED STONE AGGREGATE (SPEC 3138)
12" SELECT GRANULAR BORROW (SPEC 3149.2B)
SUBGRADE TESTED AND APPROVED IN ACCORDANCE WITH
CITY STANDARD SPECIFICATIONS
NOTE:
1. TACK FACE OF GUTTER PRIOR TO BOTH LIFTS OF BITUMINOUS
2. 4" PVC PERFORATED EDGE DRAIN REQUIRED AT ALL LOW POINTS. EDGE DRAIN
DESIGN PER APPROVAL OF CITY ENGINEER.
1 0-TON DESIGN MINIMUM
GEOEC-NICA_ REPORT REQUIRED 0 VER
PAVEMENT C TY SEC -ION OR RECOMMEND
PAVEMENT SEC "ION.
5TH STREET
STAND DETAILS
MARCH 2015
=Y M NIMUM
NCREASED
PAVEMENT
SECTION
6"
I I It CI 1"1 (11:
LAKE ELM()
2'
SLOPE CONCRETE
PER FOOT TOWARDS
CONCR E CURB AND GUTTER
•
- 6" CONCREIE
6" AGGREGATE BASE, CL. 6, 100 CRUSHED
STONE AGGREGATE (SPEC 3138)
RIBBON CURB DETAIL
2' X 2'
PANEL
NOTE:
1. TOOL JOINTS 2' O/C.
CONCRETE MEDIAN DETAIL
5TH STREET
STANDARD DETAILS
MARCH 2015
STREET MEDIAN
CONCRETE
SURFACING
ADDITIONAL PLANTING NOTES:
1, ALL TREE LOCATIONS TO BE FLAGGED PRIOR TO INSTALLATION,
2. CONTRACTOR TO COORDINATE FIELD REVIEW WITH THE CITY PRIOR TO INSTALLATION.
3, THE BOULEVARD AREA (FROM THE BACK OF CURB TO THE RAN) TO BE IRRIGATED, IRRIGATION PLAN
AND SPECIFICATION MUST BE SUBMITTED FOR CITY REVIEW AND APPROVAL.
4. POLLINATOR PATCH PRAIRIE SOD MAY BE INTEGRATED IN AREAS WHERE 5TH STREET RAN ABUTS
NATIVE PLANTING AREAS (MUST BE A MINIMUM OF 4-FEET IN WIDTH).
11 IIurn' ( )1,
K ELIv10
TURF SOD; MnDOT 3879 TYPE
A LAWN SOD.
6SIDEWALK OR IC' PATH
PER LAYOUT PLANS
•
TOPSOIL:
MIN. 6 INCH DEPTH. MnDOT 3877 TYPE A COMMON
TOPSOIL BORROW WITH AT LEAST 6% ORGANIC
MATTER.
5TH STREET
STANDARD DETAILS
AUGUST 2015
TURF SOD: MnDOT 1878
TYPE A LAWN SOD
/' —0"
OFFSET TO TREES FROM FACE OF cune: TYP
STATELY TREES: 2.5' CALIPER MIN
DIAMETER. TREE SPECIES BY FULL
BLOCK. OAKS, MAPLES OR ELM,
PLANT SELECTION DIRECTION BY CITY.
PLANT PER CITY DRAWING NO. 9026
SHREDDED NORTHERN CEDAR MULCH;
3' SETTLED DEPTH.
TURF SOD; MnDOT 3678
TYPE A LAWN SOD,
II
"Ne...44p
r*7*' 140140e4#* 4ifKbOWN4
TOPSOIL:
MIN, 6 INCH DEPTH, MnDOT 3077 TYPE A COMMON
TOPSOIL BORROW WITH AT LEAST 6% ORGANIC
MATTER,
STREET BOULEVARD LANDSCAPE PLAN
Tilt', CITY OF
A.K E ELM()
AYOR & COUNCIL CO UNICATION
DATE: 8/18/15
Consent
ITEM #8
AGENDA ITEM: Approve Resolution Concerning Tartan Park
SUBMITTED BY: Dave Snyder, City Attorney
THROUGH: Julie Johnson, City Clerk
REVIEWED BY: Dave Snyder, City Attorney
SUGGESTED ORDER 01 BUSINESS:
Introduction of Item ............ City Attorney
IZeport/Presentation.._.. ........ Attorney
Questions from Council to ...... ..... "Mayor Facilitates
Call air Motion ..... ..... ... ..... Mayor & City Council
Discussion............ ....... .... ........ . ...... Mayor & City Council
Action on ....... Mayor Facilitates
POLICY RECOMMENDER: City Attorney
FISCAL IMPACT: Unknown
SUMMARY AND ACTION REOUESTED: Al the August 4, 2015 City Council Meeting, the
City Council directed the City Attorney to prepare a Resolution summarizing the City's position
on the disposition of Tartan Park.
RECOMMENDATION: Approve Resolution 2015-64 as a Consent Agenda item.
-- page
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2015 - 64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELMO
RELATING TO THE TARTAN PARK FACILITY
THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, The Tartan Park Facility lies within the City of Lake Elmo. It is comprised
of approximately 483 acres and as such is one of the largest privately owned contiguous parcels
of land within the City; and,
WHEREAS, Tartan Park has been in 3M Corporation ownership for over 50 years; and,
WHEREAS, Tartan Park was first used as a corporate retreat center and more recently as
a publicly accessible but still privately -owned and operated corporate, recreational and park
facility; and,
WHEREAS, the Tartan Park facility is comprised of, among other things, an active
private commercial golf course of 27 holes, a clubhouse, including a golf pro shop, banquet
halls, and eight (8) conference rooms, open space, five (5) picnic pavilions, three (3)
playgrounds, twelve (12) tennis courts, six (6) softball fields, an archery range, six (6) sand
volleyball courts, six (6) horseshoe pits, and a heated and cooled maintenance facility; and,
WHEREAS, the Tartan Park operation has served as a resource to members of the
community, including some City residents for decades and the City of Lake Elmo has worked to
enhance its status as an ongoing and functioning resource to the City, which contributes to the
tax base of the City; and,
WHEREAS, recently the City, as well as Washington County, have been notified that
3M, the Owner of The Tartan Park Facility, has begun consideration and pursuit of alternative
uses and ownership for it and that 3M intends to close the facility. Uses which have been
discussed include, but are not limited to, preservation of open space areas, continuation of
business uses like the golf course, and possible continuation of recreational and other uses.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LAKE ELMO, COUNTY OF WASHINGTON, MINNESOTA, that the City directs and
orders as follows:
That the City Council of The City of Lake Elmo, united in its desire to cooperatively
explore both continuation, expansion and preservation of existing uses as well as
potentially new uses upon the Tartan Park Facility, states as follows:
a. That the City values the many functions which Tartan Park has served
historically, which it has evolved to offer today and those which it may offer in
the future;
b. That the City invites the active participation of Washington County, 3M and other
interested parties and stakeholders to meet with it and to jointly communicate,
plan and assist each other in maximizing opportunities for this resource and the
City commits to leading, facilitating and concluding that process expeditiously.
c. That the City commits to working to enhance the benefits to Washington County,
3M and others by exploring a balance of uses upon the facility.
d. in the interest of expediting these communications, the City Council designates
two of its members to act, jointly, as liaisons and requests their leadership on
matters relating to the Tartan Park Facility.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE 18th DAY OF AUGUST,
2015.
EFFECTIVE DATE:
ATTEST:
Julie Johnson
City Clerk
Approved:
CITY OF LAKE ELMO
By:
B y:
By:
By:
Mike Pearson
Mayor
Anne Smith
Council Member
Justin Bloyer
Council Member
Julie Fliflet
Council Member
By:
Jill Lundgren
Council Member
TI 11'; CITY (4'
LAKE ELN/ 0
AYOR & COUNCIL COM UNICATION
DATE: 8/18/15
Consent
ITEM #9
AGENDA ITEM: Approve Appointment of New Maintenance Advisory Committee
Members
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
THROUGH: Julie Johnson, City Clerk
REVIEWED BY: Mike Bouthilet, Public Works Superintendent
SUGGESTED ()I1ZDER OF BUSINESS:
Introduction of .Item ..... Public Works Superintendent
...... Public Works Superintendent
Questions From Council to Staff............. ........ ........................ Mayor Facilitates
Call for Motion ........ ....... . ....... Mayor & City Council
..... ..... ............................................... Mayor & City Council
Action on Motion.........„......... ............ Mayor Facilitates
POLICY RECOMMENDER: Public Works Superintendent
FISCAL IMPACT: None
SUMMARY AND ACTION REOUESTED: Requesting Council approval to appoint Dan
Larson and Steve Chelbeck to the Maintenance Advisory Committee.
RECOMMENDATION: Approve Appointments via the Consent Agenda.
-- page 1 --
PP
Date: '7 -3-
ica ion for aintenance Advisory Committee
Pleasereturn to City Clerk's Office
Name:
Occupation: ItY\ t- Address:
(A' sba,i 4-ue.
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Phone Number: (p 51- eicicl Email: ski ( a 0,10: .
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hy are you interested in serving on the Maintenance Advisory Committee?
d. Ou4
2. What experience and qualifications do you have that demonstrate your ability to support the Purpose and Scope of
the Maintenance Advisory Committee?
Guaa_L ,•4
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Thank You for your interest in the Lake Elmo Maintenance Advisory Committee
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; A I
THE CITY OF
LAKE ELMO
DATE: 8/13/15
CONSENT
ITEM # 10
AGENDA ITEM: Expansion of Lake Elmo Public Library Meeting Room
SUBMITTED BY: Nate Deprey, Library Director
T ZOUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: City Council / Staff
SUGGESTED 0 ER OF BUSINESS:
Introduction of Item ............. ...City Administrator
Report/Presentation................................................City Administrator
Questions from Council to Staff ..... Mayor Facilitates
Call for ....... Mayor & City Council
Discussion ...... ........ ...Mayor & City Council
Action on Motion ....... .................. ...... . ....... ........ Mayor Facilitates
POLICY RECOMME _ER: (Council, Commission, Committee, Citizen Group, Staff)
Lake Elmo Library Board
FISCAL IMPACT: (Include Labor and Time Costs) Not counting the cost of a new projector
and sound system for the meeting room the project has a cost of between $13,242.00 and
S17,726.00 and will be paid out of the library's general operating fund.
S • RY AND ACTION REOUESTED: _Allowing the wall separating the meeting room
and suite 170 within the Lake Elmo Public Library to be removed. This would expand the size of
our meeting room significantly. Additionally, the partition we hope to include in this project
would allow the library the flexibility to have two small meetings at the same time as well as
provide a larger space for library and community programs.
LEGISLATIVE HISTORY: (How we got here) The Lake Elmo Library Board has long
wanted to expand the meeting room and when the tenant renting suite 170 vacated at the end of
July freeing up the space. The board quickly moved to declare suite 170 library space and we
sought a bid for the project.
BACKGROUND [INFORMATION (SWOTI:
-- page 1 --
City Council Meeting
June 4, 2012
Strengths
Weaknesses
Opportunities
Threats
COMMENDATION:
guiding motion.
This project will improve
types of programs we are
and city building space.
Nate Deprey
Director
Lake Elmo Public Library
[Regutar Agenda Item 13]
(Should Include Options for Improvement & Best Practices)
(Should Include Identification of Waste / Inefficiency)
(Should include Areas for Reduction in Bureaucracy /
Obsolescence)
(Should Include Any Major Pitfall / Potholes)
Based on the aforementioned, the staff recommends and appropriate
the services we are able provide the community and will expand the
able to offer. I believe the project is an excellent use of library funds
page 2 —
Commercial Construction
Project: Lake Elmo Library
Meeting Room Partition with Hall Closet
8/11/2015
CSI Description
00-700 General Con
00-890 Permit
00-895 Door Support 'ngin
01-310 Contractor Fee
01-315 Superintendent and Misc. Labor
01.-535 Dempster
01-540 Small Tools
01-740 Finish Clean
02-110 'Abatement
106-052 Labor - Demolition
06-100 Rough Carpentry/Structural Framing
06-110 Lumber
06-200 Millwork Labor
06-220 Millwork and Shelving Material
06-225 Shelving Labor at Hall Side of Closet
08-102 'Misc. Hardware
08-103 Accordion Doar with STC 35
09-001 Sheetrock Material
09-250 Sheetrock (frame/hang) Labor
09-251 Sheet -rock (finish) Labor
09-310 Carpet ($25/YD Allowance)
09-510 Acoustical Ceiling
09-910 Paint
10440 Signage Exterior
11-450 Projector Equipment
450 Projector Shelf
0 Electric (Demo/Projector Outlet)
Totals
Alternates:
1 Non Sound Rated 10Accordion Door (Deduct)
2 Folding Operable Partition with STC 45 (Add)
3 Install 6 LED Cans Sr Dimmer (Add)
Accordion Manufacturer Priced as kwikwall/Curtition
Operable Partition Manufacturer Priced as Kwikwall
Suciget,xls
ShaneCon Inc.
8483 27th St. North
Lake Elmo, MN 55042
License # BC694940
Direct (651) 493-4643
Mobile (651) 747-7507
shaneweis@shanecon.com
See http://www.acousticsassociatescom/ for more information
Budget
$570
mci
By Lumber Yard
$621
$390
Use Owners
$351
By Owner
JNIC
$910
$1,235.
$503
$390
$160
$195
silo
$4,879'
$206
$1,040
$780
$1,511
$455
By Owner
Owner
By Owner
$260
$435
$14,685
Pagel of 1 8/11/ 2015 4:1? PM
LL
170
Hallway
„-- Curtain without
Hallway Pocket 180
18
Pleetirig
Room
"". Ask Nate
170
-'1"-tt'tt`t;tttiutt't-trtt-tt't-t-t,
33'-7" (Field Verify)
Hallway
-Accordion
Door
180
,---- Folding
Partition
180
'Meeting
Room
Lake Elmo Public Library
Expanded Community Mtg. Room
3 Options by Shane
8-11-15
FIlI crry(11
LAKE ELMO
YO COUNCIL CO U ICATIO
DATE: 8/14/15
CONSENT
ITEM #11
AGENDA ITEM: Receive Library Board Memo Regarding Alley Concern
SUBMITTED BY: Nate Deprey, Library Director
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: City Council / Staff
SUGGESTI11) ORDER pF BUSINESS:
Introduction o t Item .............. ..... .......... ........ City Adni inistrator
leport/I'resentation City Administrator
Questions from Council to Staff Mayor Facilitates
Call for Motion ........ ......... ...................... ................ ........ Mayor & City Council
Discussion. ..... ........ ...... .......... ...... Mayor & City Council
Action OT1 M011011... ..... ...... ..... ...... Mayor Facilitates
POLICY RECOMMENDER: (Council, Commission, Committee, Citizen Group, Staff) The
following motions were made and passed unanimously by the Lake Elmo Library Board
1. The board authorizes the library facility committee to participate in the meetings with the
neighbors and other people who own property on the planned alley and to advocate to not have
the alley be a through fare.
2. The Board thanks the attendees who came to the meeting on a Friday afternoon on such
short notice.
FISCAL IMPACT: TBD
SUMMARY AND ACTION REQUESTED: Due to safety concerns about the planned alley
the library board and its staff are hoping that a solution can be found to provide access to
neighboring properties without compromising the safety of children and other patrons exiting the
library.
LEGISLATIVE HISTORY: There seems to have been a communication breakdown between
the planners of the downtown Lake Elmo project and the Library and Library Board. Once
-- page 1 --
City Council Meeting [Regular Agenda Item I 1]
August 18, 2015
learning about the planned alley behind the Library and its proximity to the library's rear exit,
safety concerns were raised to City staff, SEH and City Council members. At a meeting between
interested parties from Washington County, the City of Lake Elmo, the Lake Elmo Library
Board of Trustees and SEH on August 7th there was a lengthy discussion of concerns over the
planned alley.
RECOMMENDATION: It is the hope of the Lake Elmo Library Board of Trustees and library
staff that a solution can be found that provides access to neighboring properties without
compromising pedestrian safety.
-- page 2 --
kE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
AY013 & COUNCIL_ CO
DATE:
CONSENT
ITEM #
UNICATION
August 18, 2015
12
2016 Street Improvements — Approve Proposal for Geotechnical Services
Ryan Stempski, Project Engineer
Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
ISTEI) ORDER OF 13USINESS if removed fiym the Consent Atz(.'nda):
- Questions from Council to Stall ..... ......
*c Input, if Appropriate__ ..... ....
- Call li)r Motitm ........ ............. ...... ......
- Discussion__ .... ....... ..........
- Action on Motion .......
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $4,800.
Mayor Facilitates
......Mayor Facilitates
Mayor & City Council
Mayor & City Council
....... Mayor Facilitates
The City of Lake Elmo received a proposal from American Engineering Testing (AET), Inc.
dated August 6, 2015 to complete 10 soil borings and provide pavement section design
recommendations for the 2016 Street Improvements in the amount of $4,800. The soil borings
are necessary to recommend the improvement type and determine an engineer's estimate of cost
to complete the 2016 Street Improvements Feasibility Report.
SUMMARY AND ACTION REOUESTED:
The City Council is respectfully requested to consider approving the proposal from AET, Inc. in
the amount of $4,800 to complete soil borings for the 2016 Street Improvements. The
recommended motion for the action is as follows:
"Move to approve the Geotechnical Services Proposal from American Engineering Testing,
Inc. in the amount of $4,800 for the 2016 Street Improvements Feasibility Report."
-- page 1 --
City Council Meeting [Consent Agenda Item 12]
August 18, 2015
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
On August 4, 2015, the City Council authorized the preparation of a feasibility report for the
2016 Street Improvements. The streets to be considered for construction in 2016 include
Kirkwood Avenue, Kelvin Avenue and the Stonegate lst Addition.
The City of Lake Elmo has already obtained the necessary soil borings for Kelvin Avenue, but
will need to obtain soil borings for Kirkwood Avenue and the Stonegate 1 sAddition to complete
the Feasibility Report on these streets.
Kirkwood Avenue is an existing gravel road and soil borings will be necessary to determine the
thickness and quality of aggregate material in addition to the stability of the underlying soils. The
streets within the Stonegate 1 s' Addition are scheduled for a reclaim, therefore soil borings are
necessary to verify the in -place street section and identify the potential for soil corrections.
AET, Inc. can meet the City's schedule to complete the Feasibility Report. AET, Inc. has
prepared several geotechnical reports for the City of Lake Elmo, they are familiar with the City's
pavement management program and have provided a high level of geotechnical support service
on past projects.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, the
proposal from AET, Inc. in the amount of $4,800 to complete soil borings for the 2016 Street
Improvements. If removed from the consent agenda, the recommended motion for this action is
as follows:
"Move to approve the Geotechnical Services Proposal from American Engineering Testing,
Inc. in the amount of $4,800 for the 20.16 Street Improvements Feasibility Report."
ATTACHMENT(S1:
American Engineering Testing, Inc, Proposal dated August 6, 2015
AMERICAN
ENGINEERING
TESTING, INC.
Fr,77,1171P,l
August 6, 2015
City of Lake Elmo
Department of Public Works
3800 Laverne Avenue North
Lake Elmo, MN 55042
Attn: Ryan Stempski, PE
RE: Proposal for Geotechnical Services
Kirkwood Ave/Stonegate I st Addition Street Improvements
Lake Elmo, Minnesota
Dear Mr, Stempski:
Per your request, we are submitting this proposal to conduct the following scope:
CONSULTANTS
ENVIRONr,,IENTAL
GEOTECHNICAL
MATERIALS
*FORENSICS
Scope:
Fieldwork
• Drill and sample 10 standard penetration test borings in the two project areas to depths of
6 feet.
• Clear underground public utilities through the Gopher State One Call system.
• Measure and document the final boring locations. Measuring the surface elevations is not
planned.
Laboratory
• Visually -manually classify the soils per the Unified Soil Classification System.
• Conduct water content tests on cohesive samples retrieved.
• Conduct unit price soil index testing ($600 unit price budget, allowing for six sieve
analysis tests).
Deliverables
• Prepare an engineering report, which will include:
o Logs of the test borings, including N-values and laboratory results.
o Descriptions of the drilling, sampling, testing, and classification methods.
o Review of soil and ground -water conditions encountered.
o Recommendations for roadway subgrade preparation, estimated R-value, and
comments on design sections.
55C Cleveland Avenue North I St. Paul, MN 55114
Fhcna ,651-659-9,(301 I 'Toll Fr 800-272-G364 Fax $51 -659-1379lvvvimamentftesi..colT11 AA/EEO
h7r,
City of Lake Elmo
August 6, 2015
Page 2 of 3
The scope of work defined in this proposal. is intended for geotechnical purposes only, and not to
explore for the presence or extent of environmental contamination at the site. However, we will
note obvious contamination encountered,
Fee:
Our services will be performed on a time -and -materials basis per the attached fee schedule. For
the scope described, we will establish $4,800 as a not -to -exceed fee.
Terms/Conditions:
Our services will be performed per the Contract Agreement Between the City of Lake Elmo and
American Engineering Testing, Inc. for Professional Services, dated July 20, 2010.
Acceptance:
Please indicate your acceptance of this proposal by endorsing a copy of this proposal and
returning it to us.
Sine -ely,
PROPOSAL ACCEPTANCE BY:
fery K. Voyen, PE Signature:
Vice President/Principal Engineer
Phone #651-659-1305 Printed Name:
Cell #612-961-9186
jvoyen@amengtest.com Date:
Attachments:
2015 Geotechnical Fee Schedule
2015 GEOTECHNICAL FEE SCHEDULE
1. Personnel Hourly Rates
A. Word Processing Specialist
B.
C.
D.
6.
F.
G.
1-1.
1.
J.
Engr. or Env. Technician I
Engr. or Env, Technician II
Drill Technician/Geo Lab Technician
Senior Engineering Technician
Engineering Assistant
Engineer 1/Geologist
Engineer II/Gcologist II/Sr, Engr, Assistant
Senior Engineer/Geologist
Principal Engineer/Geologist
11. Vehicle Mileage
A.
B.
D.
6.
F.
G.
H.
Personal Automobile/Truck
Auxiliary Truck Vehicle
Truck with Coring, FWD, or GPR Equipment
Truck with Warning Sign/Crash Trailer
1-ton Truck with Drill Rig
I 'A to 21/2-ton Truck with Drill Rig
CPT Truck Rig (20-ton push capacity)
Tractor/Lowboy Trailer
III. Equipment Rental,
A. Drill Rig Rental
1. Rotary Drill on 1-ton Truck
2. Rotary Drill on I 'A to 2'/-ton Truck
3. Rotary Drill on All -Terrain Vehicle
4, Portable, Non -rotary Rig
B. Auxiliary/Specialty Vehicle Rental
1. Auxiliary Truck Vehicle
2. Truck with Warning Sign/Crash Trailer
3. Truck with Coring Equipment
C. Cone (CPT) Rig/Equipment Rental
I. CPT Rig (Truck or ATV)
2. Electronic Cone w/Computer
3. Soil Sampler
4, Water Sampler
D. Miscellaneous Equipment Rental
1. Field Vane Shear
2. Field Electrical Resistivity
3. Field Seismic Shear Wave (ReMi)
4. Inclinometer Reading Equipment
5. Electronic Transducer Reading
6. Bore Hole Permeability
a, Open End Casing Method
b. HQ Wireline Packer
7. Borehole Pressuremeter
8. Iowa Borehole Shear Tester
9. Double Ring lnfiltrometer
10. Photoionization Detector (P1D)
11. GPS Mapping System
12, Pile Driving Analyzer (PDA)
13. Calibrated SPT Rod
14. Pile Integrity Test (PIT)
15. Portable Concrete Coring Equipment
16. Pavement Testing (includes truck)
a. Falling Weight Deflectometer
b. Ground Penetrating Radar (GPR)
E. Geotechnical Software Rental
I, Geo Studio Finite Element
2. CAPWAP
3. AutoCAD or Microstation
4. Wave Equation (WEAP)
64,00/hr.
70.00/hr.
83.00/hr,
93.00/hr.
99.00/hr.
109.00/hr,
1 17,00/hr.
134.00/hr.
150.00/hr,
179.00/hr.
0.75/tnile
1,00/mile
1.10/mile
1,20/mile
1.20/milc
1,35/mile
1,60/mile
1,80/mile
70.00/hr.
80.00/hr.
1 10.00/hr.
80.00/hr.
17.25/hr.
28.00/hr,
44.00/hr,
143,00/hr.
41.00/hr,
3.50/hr.
20.00/hr.
320.00/day
235.00/day
410.00/day
330.00/day
170.00/day
135,00/day
330,00/day
69.00/hr.
335.00/day
260.00/day
115.00/day
15.25/hr.
740.00/day
200,00/day
300.00/day
45.00/hr.
I38.00/hr.
78.00/hr,
55.00/hr.
30.00/hr.
25,00/hr
15.00/hr.
5. LPILE or GROUP
6, Slope Stability (ReSSA)
7. Stabilized Earth Slopes & Walls
8. Settlement (FoSSA)
9. SHAFT
Bit Wear- Rock Coring
I. Diamond Bit - Sedimentary Rock
a) B, NQ
b) HQ
2. Diamond Bit - Metamorphic & Igneous
a) B, NQ
b) HQ
IV. Laboratory Tests of Soil
A. Water Content
B. Dry Density (includes water content)
C. Atterberg Limits (ASTM:)4318)
I. Plasticity Index
15.00/hr.
15.00/hr,
15.00/hr,
15,00/hr.
15.00/hr.
10.00/1bot
12.00/foot
17.00/foot
20.00/foot
hourly
56,00/test
108.00/test
2. Liquid Limit or Plastic Limit Separately 93,00/test
D. Sieve Analysis (includes 4200) 100.00/tcst
E. Hydrometer Analysis (sieve included) 195.00/test
F. Thermal Resistivity w/Proctor (ASTM:D5334)
I. As Received and Oven Dried (2 pts) 990.00/test
2, Dry Out Curve (4 pts) 1225.00/test
G. Electrical Resistivity (ASTM:G57-Soil Box) 96.00/test
H. Corrosion/Concrete Attack Series* 225.00/series
1, Consolidation (up to 32 tsf)
1. With P-e curves only 470,00/test
2. With P-e curves, time curves 590,00/test
I, Unconfined Compression (incl. wc/density) 92.00/test
J. Hand Penetrometer 10,00/test
K. Organic Content of Soil 62,00/test
L. Topsoil Borrow Test (Mn/DOT 3877) 290.00/test
M. R-value (Hveem Stabilometer) 388.00/test
N. California Bearing Ratio
I. Granular 610.00/test
2. Cohesive 690.00/test
O. Proctor Tests (Methods A or B)
1, Standard 125.00/test
2. Modified 135.00/test
*includes pH, choride ion, soluble sulfates, sulfides,
redox potential (resistivity not included).
V. Expenses
A. Direct Project Expenses: includes out -of- Cost + 15%
town per diem; plowing & towing; special
materials & supplies; special travel,
transportation & freight; subcontracted
services, and miscellaneous costs
B. Equipment Replacement (when abandonment Cost
is more feasible than recovery)
C. Equipment Recovery (when required by Cost + 15%
regulatory agencies or project specifications)
The rates presented are portal-to-portal with vehicle mileage, expenses
and equipment rentals being additional.
Overtime for personnel charged at above cost plus 25% for over 8
hours per day or Saturday; and at above cost plus 50a/0 for Sundays or
Holidays. Hazardous work charged at an additional 25%. Night time
shift work will include a premium charge of $30.00 per person per
shift.
OIDPM021.15 0 5) AMU CAN ENGINEERING TESTING, INC:
AYOR & COUNCIL CO UNICATION
DATE: August 14, 2015
CONSENT
ITEM 13
MOTION
AGENDA ITEM: Accept New Home Building Report Through July, 2015
SUBMITTED BY: Rick Chase, Building Official
THROUGH: Rick Chase, Building Official
REVIEWED BY: Kyle Klatt, Planning Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item... ........ ....... ..... ......... ............. ..... City Administrator
- Report/Presentation.. ..... .......... ..... ...... ......... .... City Administrator
- Questions from Council to Staff ..... ............. ...... . ...... ...............Mayor Facilitates
- Call for Motion ........ ....... ........ ........... ..... .................. Mayor & City Council
- Discussion............. .......... ..... ................................. ..... Mayor & City Council
- Action on Motion....... ...... . ........ ......... ............Mayor Facilitates
SUMMARY AND ACTION REOUESTED: ,As part of its Consent Agenda, the City Council is
asked to accept the monthly new single family home permit report through July, 20] 5. No specific
motion is needed as this is recommended as part of the Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
2015 2014 2013
New Homes 59 16 21
Total valuation $20,089,534 $9,561,282 $9,179,742
Average home value 340,000 597,000 437,130
Total Valuation YTD 24,523,197 12,843,125 11,336,571
One new home rebuilt in 2015 due to fire,
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the July, 2015 monthly new home building pen -nit report.
-- page 1 --
TI crri OF
K E ELM()
AYOR & COUNCIL CO U ICATION
DATE: 8/18/15
REGULAR
ITEM # 14
RESOLUTION 2015-065
AGENDA ITEM: Auto Owners Insurance Preliminary and Final PUD Development Plans
SUBMITTED BY: Ben Gozola, Consulting City Planner
THROUGH: Kyle Klan, Community Development Director
REVIEWED BY: Planning Commission
Nick Johnson, Former City Planner
Jack Griffin, City Engineer
SUGGESTED ORDER OF BUSINESS:
Introduction of Itern ..... ........„....................Consulting City Planner
............. ....... .Consulting, (Tity Planner
- Questions from Council to Staff........... ..... Mayor Facilitates
Call for Motion ........ ............. ......... Mayor & City Council
Discussion ..... ..... ..... ..... ............. Mayor C'ity Council
- Action on ..... ........ ...... Mayor Facilitates
POLICY RECCOMENDER: The Planning Commission is recommending conditional
approval of preliminary and final development plans for an office building to be located within
the Eagle Point Business Park. As a part of the Planning Commission recommendation and
findings, the Commission did review the project for conformance with the Lake Elmo Design
Guidelines and Standards Manual.
FISCAL IMPACT: None — all utilities and improvements have either been installed as part of
the Eagle Point Business Park or will be completed by the applicant at the time a building permit
is issued for the building.
SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider a
request from Auto Owners Insurance Company, 6101 Anacapri Boulevard, Lancing, MI, 48917,
for approval of preliminary and final Planned Unit Development (PUD) plans associated with an
approximate 30,000 square foot, one story, office building to be located within the Eagle Point
Business Park. Because the site under consideration has previously been platted as a buildable
-- page
City Council Mee • [Agenda Item 14]
August 18, 2015
lot, Staff is recommending that the City process its review of the preliminary and final
development plans shnultaneously.
The Planning Commission is recommending approval of the preliminary plat with conditions of
approval. The suggested motion to adopt the Planning Commission recommendation is as
follows:
"Move to adopt Resolution No. 2015-065 approving the preliminary and final
PUD plans for the Auto Owners Insurance Building."
LEGISLATIVE HISTORY/PLANNING COMMISSION REPORT: The attached staff
report to the Planning Commission, updated for the City Council, provides an overview of the
request and a detailed description of the issues associated with the request as identified by Staff
The Planning Commission considered the PUD plans at its August 10th meeting and conducted a
public hearing on the applicant's request. The Commission did not receive any public comments
concerning the proposed building. Representatives of the applicant addressed the Commission
and provided additional information concerning the design of the building and the future tenants
of the facility.
The Planning Commission reviewed the project for consistency with the Lake Elmo Design
Guidelines and Standards Manual, and found that the project complied with all applicable
provisions for development in the City's BP — Business Park Zoning District. The one area of
concern voiced by the Commission was that roof articulation could be improved. The applicant's
appreciated the feedback, and will be adding additional articulation to the final design at the time
of building permit.
The Planning Commission adopted a motion to recommend approval of the preliminary and final
development with the findings and conditions as noted in the attached Resolution 2015-065. The
motion passed unanimously.
BACKGROUND INFORMATION (SWOT):
Strengths
Weaknesses
The proposed building is consistent with the Lake Elmo Design
Guidelines and Standards Manual
The project is consistent with the Lake Elmo Comprehensive
Plan and BP — Business Park Zoning
The proposed development will occupy an existing, platted,
vacant lot within the Eagle Point Business Park
Roof articulation meets minimum requirements, but will be
improved with the final plans.
Opportunities • The proposed development will bring a significant employer to
the City of Lake Elmo (up to 255 jobs once complete).
-- page 2 --
City Council Meeting [Agenda Item 14]
August 18, 2015
The proposed building and landscaping will be a nice addition to
the Eagle Point Business Park
Threats • None identified.
RECOMMENDATION: Based upon the above background information, Staff report and
Planning Commission recommendation, it is recommended that the City Council approve the
preliminary and final PUD development plan for the Eagle Point Medical Center with the 15
conditions of approval as documented in the resolution of approval by taking the following
action / with the following motion:
"Move to adopt Resolution No. 2015-065 approving the preliminary and final
PUD plans or the Auto Owners Insurance Building."
ATTACHMENTS:
1. Resolution No. 2015-065
2. Area Map
3. Planning Commission Report (updated) (7/10/15)
4. City Engineer's Memo
5. Applicant Submittals
a. Preliminary Plat
b. Final Plat
c. Grading, Drainage and Erosion Control Plan
d. Utility Plan
e. Paving and Geometric Plan
f. SWPPP
g. Landscape Plan
h. Lighting Plan
i. Color Renderings & Floor Plan
6. Eagle Point Business Park Development Standards
7. Lake Elmo Design Guidelines and Manual — Business Park Development
-- page 3 --
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2015-065
A RESOLUTION APPROVING PRELIMINARY AND FINAL DEVELOPMENT PLANS
FOR THE AUTO OWNERS INSURANCE BUILDING WITHIN
THE EAGLE POINT BUSINESS PARK
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, Auto Owners Insurance Company, 6101 Anacapri Boulevard, Lancing, MI
48917, has submitted an application to the City of Lake Elmo (City) for preliminary and final
plans for the Auto Owners Insurance Building to be located on a property which is legally
defined as: Outlot A, HOA 2nd Addition, according to the recorded plat thereof, Washington
County, Minnesota; and
WHEREAS, the lot is proposed to be platted as Lot 1, Block 1 of HOA 3rd Addition, a
copy of which is on file in the City of Lake Elmo Planning and Zoning Department; and
WHEREAS, the City has agreed to conduct a simultaneous review of the preliminary
and final PUD plans for the Auto Owners Insurance Building because the site has previously
been platted and improved as a buildable lot within the Eagle Point Business Park and is
appropriate because of the limited scale of the proposal; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on August 10th,
2015, to consider the preliminary and final development plans for the Auto Owners Insurance
Building; and
WHEREAS, on August 10, 2015, the Lake Elmo Planning Commission adopted a
motion to recommend that the City Council approve the preliminary and final plan for the Auto
Owners Insurance Building with conditions; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation concerning the preliminary and final development plans as part of a
memorandum to the City Council from Community Development Director Kyle Klatt for the
August 18th, 2015 Council Meeting; and
WHEREAS, the City Council reviewed the preliminary and final development plans for
the Auto Owners Insurance Building at its meeting held on August 18th, 2015.
NOW, THEREFORE, based upon the testimony elicited and information received, the
City Council makes the following:
FINDINGS
1) That the procedure for obtaining approval of said Preliminary and Final PUD plans is
found in the Lake Elmo City Code, Section 154.800.
2) That all the requirements of said City Code Section 154.800 related to the Preliminary
and Final PUD pans have been met by the Applicant.
3) That the proposed Preliminary and Final PUD Plans for the Auto Owners Insurance
Building consists of an approximate 30,000 square foot structure which can eventually be
expanded to 44,000 square feet, the building is one story tall, will be office use, and will
provide 156 parking stalls (222 stalls following expansion) in accordance with plans and
specifications submitted to the City, and will be located on property legal described as
follows: Lot 1, Block 1, HOA 3`d Addition,
4) That the proposed PUD will allow a more flexible, creative, and efficient approach to the
use of the land.
5) That the proposed PUD is in conformance with the Comprehensive Guide Plan for the
City.
6) That the proposed PUD complies with the Lake Elmo Zoning District regulations for the
BP — Business Park Zoning District.
7) That the proposed PUD complies with the development and design standards for the
Eagle Point Business Park.
8) That the proposed PUD is consistent with the Lake Elmo Design Guidelines and
Standards Manual, and specifically, the guidelines for business park development.
9 That the proposed PUD meets the identified objectives associated with a Planned Unit
Development project as listed in Section 154.801 of the Lake Elmo Zoning Ordinance.
NOW, THEREFORE, BE ET RESOLVED THAT the City Council does hereby
approve the Preliminary and Final PUD Plans for the Auto Owners Insurance Building subject to
the following conditions:
The City Engineer shall approval all final easements prior filing of the final plat at
Washington County.
2) The City Engineer shall work with the applicant to finalize all stormwater management
plans to bring them into compliance with all applicable state and local regulations. If
necessary, sub -surface BMPs shall be installed at the applicant's expense below the
proposed parking areas so as not to change the overall site design.
3) A sidewalk connecting this property to the neighboring hotel/restaurant site shall be
provided.
4) As signage has not been reviewed as part of this application, a future application for
signage will be required.
5) Two (2) additional fire hydrants shall be added to the final design at the applicant's
expense, and all easements for utilities as deemed necessary by the City Engineer shall
be provided on the final plat prior to filing of the plat at Washington County.
6) Fire lanes, the FDC location and lockbox shall be added to the final plans in accordance
with direction from the fire chief prior to issuance of a building permit.
7) Height of all lighting standards shall not exceed 30'.
8) Silt fencing and/or other erosion control BMPs as directed by the City Engineer should
be shown at the construction limits with the future building permit application.
9) All necessary permits shall be provided to the City prior to issuance of a building
permit.
10) A park dedication payment in the amount of $13,215.60 shall be paid to the City prior
to the issuance of a building permit for the proposed office building.
11) Access charges for municipal services (as may be applicable) shall be paid prior to the
issuance of a building permit for the proposed office building.
12) All changes and modifications requested by the City Engineer in a memorandum dated
August 7, 2015, shall be incorporated into the construction plans before they are
approved for construction.
13) No construction work may commence on the project until Final Construction Plans for
grading, drainage, and erosion control, site plans, utility plans, and storm water
management plans have been updated and approved by the City Engineer and a
preconstruction meeting has been held.
14) Prior to obtaining a building permit, the applicant shall enter into an agreement with the
property to the west agreeing to take on that site's stormwater as identified by the
proposed plans.
15) Final building plans shall provide additional roof articulation to bring the building
further into compliance with the City's design standards.
Passed and duly adopted this 18th day of August, 2015, by the City Council of the City of Lake
Elmo, Minnesota.
Mike Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
94 Ramps
Location within the City of Lake Elmo
SITE IDE TIFICATIO AP Sambatek
City of Lake Elmo Planning Department
Preliminary & Final PUD Plan/Plat
To: City Council
From: Ben Gozola, City Planner
Meeting Date: August 18, 2015
Applicants: Auto Owners Insurance Company
Location: Outlot A, HOA 2" Addition
Introductory Information
Request: The Auto Owners Insurance Company is seeking approval of a preliminary and final
plan/plat for HOA 3rd Addition within the Eagle Creek Business Park.
The original platting and approval of the Eagle Point Business Park entailed the creation
of multiple Outlots which were to be developed through platting as businesses came
forward. This request would re -plat Outlot A of HOA 2nd Addition into Lot 1, Block 1,
HOA 3rd Addition.
In addition to the requested platting, this PUD application would approve a site plan
authorizing construction of an approximate 30,000 square foot building with potential
future expansion of an additional 14,000+ square feet. The building would house a
professional office with an anticipated occupancy of 155 (with the future expansion
bringing the overall occupancy to 255). The typical hours of operation for Auto Owners
Insurance are 7:30 a.m. to 4:30 p.m. daily.
Construction is anticipated to begin in late fall of 2015 with completion of the building in
the sununer of 2016.
Process: The Eagle Point Business Park was approved as a Planned Unit Development in the early
2000's, and the initial installation of roads and utilities has already occurred throughout
the park. Development of individual building sites such as this is to be completed through
the simultaneous review of preliminary and final plans, with this review ensuring that
everything is ready for final approval.
Site Data: • Existing Zoning— BP (Business Park)
• Land Use Guidance — Business Park
• Parcel size — 5.056 acres (220,260 square feet)
• Property Identification Numbers (PIDs) — 33.029.21.43.0006
• Current Legal Description — Outlot A, HOA 2"d Addition, according to the recorded
plat thereof, Washington County, Minnesota
Review
IN GENERAL:
Site Character: •
Page 2
The entire site is largely natural grasses with a few scattered trees. The northern
portion of the site gently slopes downward from west to east, and the southern portion
of the site is nearly flat. The middle of the site is characterized by a small hill and
small depression/pond area.
Lot • This plat would create a single lot utilizing existing Outlot A, 2"d Addition.
Configuration:
• The lot configuration was previously reviewed and approved as a future building site
by the HOA 2" Addition PUD plat review.
Area
Calculations:
Future parcel
development:
Adjacent parcel
dev.:
• Parks and public open space: no parks, trails, public open space, and/or sport fields
are proposed as part of this development.
• Public street rights -of -way: none proposed
• Wetlands: None. The South Washington Watershed District convened a TEP panel
in July of 2014 to review the site, and they determined the small pond area was a result
of an excavation in 1999 for the purposes of stormwater drainage from the adjacent
site.
• The proposed plat and site plan would fully develop this parcel.
• Both of the adjacent parcels to the east and west are already fully developed, so this
proposal will not impact future development.
Proposed Use: •
Building
Location:
The proposed "office" use is a permitted use within the Eagle Point Business Park.
• We are not aware of any proposed conditional or accessory uses proposed for the site,
Any such additions in the future will require a separate approval process.
• The proposed building will be more than 50' from ROW and more than 10' away from
all other lot lines as required by code.
• Building placement is in accordance with encouraged development standards allowing
for effective auto and pedestrian circulation, building setbacks, and open space along
Hudson Boulevard.
Buildin Size:
Page
• The proposed building foundation will exceed the required minimum of 10,000 square
feet,
Building • No Business Park structure shall exceed 60' in height, and parapet walls shall not
Height: exceed more than 4 feet above the height permitted of the building.
• This one-story structure will be compliant with the allowed height maximum.
Building • While not mandated, design standards encourage architectural treatments around the
Design: building with windows and doors that reflect the architectural style of the structure.
As demonstrated by the plans, large square windows are consistently used on all sides,
materials are consistent throughout mixing brick veneer with a limestone accent band
and limestone veneer base; and the red painted steel and metal fascia offset well with
the overall earth tones to complete an inviting and attractive design for this site.
• All "roof' equipment will actually be enclosed within this new building thereby
eliminating a main concern to exterior aesthetics.
• The entryway is visible and accessible as designed, and includes a canopy to provide
cover from weather when entering and exiting the structn-e.
Lot Access: • The lot will have direct access to a public road (Eagle Point Circle).
• The main and only entry point to the parking lot proposed on the northern half of the
site will be directly off the cul-de-sac bulb on Eagle Point Circle.
• The future address of the site should be visible from the driveway entrance.
Easements: • All standard drainage and utility easements are shown on the preliminary plan and
final plat documents.
• The applicant has signed a letter indicating that all on -site stormwater management
facilities are to be privately owned, so staff has no concerns about storrnwater
easements.
• As the Fire Chief is now requesting two fire hydrants near the front of the building,
additional easements will be needed to accommodate a new public water line and both
hydrants. Prior to filing of the final plat, the required easements must be shown on
the document and be approved by the City Engineer.
Resident
Concerns:
• Staff has not received any feedback for or against this proposal.
Page 4
INFRASTRUCTURE:
Road System: • The road system in this area is fully built out, and no new roads are necessary to service
this parcel.
Water • The site will be served by an 8" water service line with a presumed 6" stub to the site
Systenz(s): (to be verified in the field).
• Six (6) inch private mains will serve the proposed building.
Sanitary
System (s):
• The site currently has an 8" sewer service line stubbed to the site that will be accessed
to provide sanitary sewer to the facility.
Storm water • The neighboring hotel/restaurant site currently discharges its stormwater runoff to the
/Grading: east across the proposed Auto -Owners site to a catch basin on the east side of the Auto -
Owners property. This stormwater is going to be captured at the Auto -Owners west
property line and rerouted via storm sewer infrastructure around the west/south/east
sides of the Auto -Owners site and connected to the 36" storm sewer pipe in Eagle
Point Circle.
• The Planning Commission is recommending, per condition, that the applicant enter
into a private agreement with the neighboring hotel/restaurant site to ensure continued
acceptance of stormwater from that site. Such an agreement will need to be in place
prior to issuance of a building permit for this site.
• At the time of writing this report, the applicant has submitted updated information for
City Engineer consideration, but no final determination has been made as to whether
all standards have been met. Given the progress made, staff is comfortable at this time
recommending conditional approval of the final plat and plans subject to the Engineer
signing off on all final documents prior to the final plat being authorized for tiling.
Utilities:
• Telephone, electric, and/or gas service lines are to be placed underground in
accordance with the provisions of all applicable City ordinances.
Sidewalks or • At the request of the neighboring hotel/restaurant owners to the west, a sidewalk
Trails: connecting the two properties will be provided.
• There are no trails or sidewalks in the area which must be extended as part of this
development.
Page 5
Parking s The required parking ratio is one (1) space per 250 square feet of office building area
Facilities: OR one space per two (2) employees, whichever is greater.
o The building to be constructed would have 29,601 scjvare feet offloor area
which would require 118 parking stalls
o Per the applicant 's narrative, the initial building would have a capacity of 155
workers which would require 58 parking stalls
o 118 stalls are the required minimal or the initial building
• With the initial construction, 156 stalls are being provided which meets the
minimum requirement.
o The fidure building eApansion would provide an additional 14,271 square ,e
requiring an additional 57 parking stalls
o Per the applicant's narrative, the filly built -out building would acld the
capacity to house an additional 100 .workers which in turn would require a
1111171)7111171 0'50 additional parking stalls
o 57 additional stalls will be required illwhen the building is expanded
• Future expansion of the facility would also include the addition of 72 more
parking spaces which also meets the minimum requirements.
• In total, 175 parking stalls must be provided, and 222 will ultimately he
constructed.
• All parking stalls (except for accessible stalls) are proposed to be 9.5 feet wide and 18
feet long. Minimum standards per Eagle Point Business Park Development Standards
are 10'x20' south of Hudson Boulevard unless "altered upon approval of the Zoning
Administrator." Additionally, 20% of the stalls for an office development can be
compact car size (8'x 1 6').
• The hotel/restaurant next door includes Tx 18' spaces. Staff has no concerns about
the proposed 9.5'x 1 8' stalls.
▪ The proposed parking and future parking expansion areas are conforming to minimum
parking setbacks (front, 20': sides and rear, 10'; side street, 20').
• As encouraged by the City's development standards, the entrance to the parking area
is off of a secondary street, landscape islands are included, and lot lighting is well
controlled on site.
Page 6
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Signage: • No new street signs will be required as no new roads are being constructed.
Fire Hydrants:
Streetlights:
• The applicant provided a color rendering of the site just before the Planning
Commission meeting that showed potential sign configurations and locations.
Because this was the first indication of signs on any plan set, staff made it clear to
the applicant and planning commission that NO signage would be authorized should
this application be approved. A future application will need to be submitted to
authorize all requested signage.
• Businesses can have signage on the building and a monument sign at the property's
entrance. Pylon signs must be approved on a case by case basis by the City.
• There is an existing hydrant on Eagle Point Drive to the south of the entrance to this
site, and a second hydrant to the southeast on the adjacent property.
• Additional hydrants, if deemed necessary by the fire marshal, shall be added to the
final design at the applicant's expense.
• No streetlights are required as part of this development.
Lighting Plan: • The lighting plan for the site shows that illumination at the boundaries of the
property will be within required standards.
Height of all lighting standards shall not exceed 30'.
Monuments:
• Because the plat will not be changing any lot lines, existing monumentation for Outlot
A will continue to he accurate following approval of the proposed plat.
ENVIRONMENTAL & OTHER NEIGHBORHOOD IMPACTS:
Environmental
Impacts:
• Staff has not identified any need for an in-depth environmental analysis based on the
current proposal (i.e. EAW, EIS, AUAR, etc.)
Wetlands: • The South Washington Watershed District convened a TEP panel in July of 2014 to
review the site, and they determined the small pond area was a result of an excavation
in 1999 for the purposes of stormwater drainage from the adjacent site.
• No other wetlands or potential wetlands exist on the site.
Shoreland
District:
• This site is not within a designated shoreland district.
Page 7
Erosion • Silt fencing and/or other erosion control BMPs as directed by the City Engineer
Control: should be shown at the construction limits with the future building permit
application.
Traffic:
• The proposed project will not significantly increase traffic volumes in a manner not
anticipated by the original PUD approval. No traffic study is warranted
Flood Plain & • According to the February 3,2010 FEMA Flood Insurance Rate Map (27 I 63C0335E),
Steep Slopes: the site is outside of the floodplain (Zone X).
• There are no steep slope restrictions applicable to this property.
Landscaping: • According to the Eagle Point Business Park development standards, the primary
landscaping materials required for this type of development shall be shade trees with
shrubs, hedges and other similar foliage used to complement trees. Berming and
landscaping must be approved within one year of City Council approval.
• Additional code requirements: minimum of 6 trees per acre (1" caliper minimum),
and a minimum of two (2) trees per 100 linear feet of street frontage.
• Based on 5.1 acres and 866 linear feet of street frontage, code requires at a minimum
31 trees on the site and 17 trees along the road.
• The applicants have submitted a landscape plan that shows 50 trees being planted on
site and 19 trees along the road which complies with code and is in line with the
development standards encouragement to add additional landscaping and to do so
throughout the site.
Docks:
Other Permits:
• Not applicable as the project does not include any lakeshore or deeded access to lakes.
• All necessary permits shall be provided to the City prior to issuance of a building
permit.
P
e
CHARGES, FEES, & RESPONSIBILITIES:
In General: • As always, the applicant is responsible for all fees related to the review of this
application (including but not limited to planning, legal, engineering, wetland,
environmental consultants, or other such experts as required by this application).
• It is recommended that a project agreement or DA be prepared for the project to ensure
escrows and reimbursement of all City fees.
Park • Approval of the Eagle Point Business Park included provisions which allocated
Dedication: individual park dedications to each development site on a square footage basis. The
overall fee for the business park to be collected totaled $252,437, which led to an
allocation of $0.06 per square foot for individual sites within the park. Accordingly,
the required dedication would be as follows:
220,260 square feet * $0.06/sq ft = $13,215.60
• Park dedication shall be paid prior to the issuance of a building perrnit for the proposed
office building.
Sewer • Sanitary sewer service charges will consist of a $3,000 Sewer Availability Charge
Charges: (SAC) per REC unit plus $1,000 Sewer Connection Charge per REC unit. A Met
Council REC determination must be completed to verify the number of REC units
for the project.
Water • Water service charges will consist of a $3,000 Water Availability Charge (WAC) per
Charges: REC unit plus $1,000 Water Connection Charge per REC unit. The number of REC
units will be as determined for SAC charges
After reviewing all criteria in code, staff believes the requested preliminary and final PUD plan/plat
should be approved with conditions. All outstanding details required by the Planning Commission
have been addressed in as much as necessary to support this recommendation.
Conclusion
The City Council is asked to examine the proposed Preliminary & Final PUD
Plan/Plat materials and make decision as to whether they meet all conditions of
approval outlined by city code. Keep in mind that an approval at this point finalizes
the subdivision —all desired/required changes must be addressed at this time.
Council Options:
Template
APPROl'AL
Motion:
(Recommended)
Recommended
Conditions:
Page 9
The City Council has the following options:
A) APPROVE the requested Preliminary & Final PUD Plan/Plat based on the
applicant's submission, the contents of this report, public testimony and other
evidence available to the Council.
B) DENY the requested Preliminary & Final PUD Plan/Plat based on the
applicant's submission, the contents of this report, public testimony and other
evidence available to the Commission.
C) TABLE the request for further study.
Based on an application date of 6-29-15, the 60-day review period for this
application expires on 8-28-15. This deadline can be extended an additional 60
days if more time is needed.
a "1 move to approve the requested Preliminary & Final PUD Plan/Plat based on
the following findings of fact:
a) The application is conforming to the standards and requirements for a PUD
within the Eagle Point Business Park;
b) The building design employs guidance from the City's design standards
including building placement, open space, extra landscaping, controlled
parking lot lighting, high quality exterior materials and a cohesive
architectural style;
c) Engineering design standards are being met or can be met via condition; and
d) Review of the plan did not identify any environmental issues that cannot be
addressed through the proposed design.
I. The City Engineer shall approval all final easements prior filing of the final plat
at Washington County.
2. The City Engineer shall work with the applicant to finalize all stonnwater
management plans to bring them into compliance with all applicable state and
local regulations. If necessary, sub -surface BMPs shall be installed at the
applicant's expense below the proposed parking areas so as not to change the
overall site design.
• A sidewalk connecting this property to the neighboring hotel/restaurant site shall
be provided.
Page 10
4. As signage has not been reviewed as part of this application, a future application
for signage will be required.
5. Two (2) additional fire hydrants shall be added to the final design at the
applicant's expense, and all easements for utilities as deemed necessary by the
City Engineer shall be provided on the final plat prior to filing of the plat at
Washington County.
6. Fire lanes, the FDC location and lockbox shall be added to the final plans in
accordance with direction from the fire chief prior to issuance of a building
permit.
7. Height of all lighting standards shall not exceed 30'.
Silt fencing and/or other erosion control BMPs as directed by the City Engineer
should be shown at the construction Inuits with the future building permit
application.
9. All necessary permits shall be provided to the City prior to issuance of a building
permit.
10. A park dedication payment in the amount of S13,215.60 shall be paid to the City
prior to the issuance of a building permit for the proposed office building
11. Access charges for municipal services (as may be applicable) shall be paid prior
to the issuance of a building permit for the proposed office building.
12. All changes and modifications requested by the City Engineer in a memorandum
dated August 7, 2015, shall be incorporated into the construction plans before
they are approved for construction.
13, No construction work may commence on the project until Final Construction
Plans for grading, drainage, and erosion control, site plans, utility plans, and
storm water management plans have been updated and approved by the City
Engineer and a preconstruction meeting has been held.
14. Prior to obtaining a building permit, the applicant shall enter into an agreement
with the property to the west agreeing to take on that site's storrnwater as
identified by the proposed plans.
15. Final building plans shall provide additional roof articulation to bring the building
further into compliance with the City's design standards.
Page I I
Template * "I move to recommend denial or the requested Preliminary & Final PhD
DENIAL Plan./Plat based on the following findings of fact:
Motion:
(Please list your findings offact as to why the application is not in compliance
(Not Recommended) with zoning or subdivision regulations)
K��K�M�&pJ[�U��
'"'�'°'~�'^~�'`^�^^'"'
Date: August 7,2Ol5
ENGINEERING, inc.
Cara Gehee��E.
Jack Griffin, p[.
Ryan Stempski,P.[.
Chad |,akson. P.E.
651300.4261
651.300.4264
651.300.4267
651300.4285
To: Ben Gozola, Senior Planner, Sambatek Re: Auto Owners Insurance Building
{i: Kyle K|att, Planning Director
From: Jack Griffin, P.E,City Engineer
Plan Review
A Site Plan engineering review has been completed for the Auto Owners Insurance Building. The submittal
consisted of the following documentation prepared by BKBM Engineers dated July 10, 2015:
° Preliminary Plat.
* Final Plat.
v Grading, Drainage and Erosion Control Plans.
~ Utility and Paving Plans including Civil Details.
° Sto/mwaterPoUudun Prevention Plan.
• Landscape Plans.
Engineering review comments are as follows:
General Comments:
l. Engineering has not reviewed the proposed lighting plan (privately owned), landscape plan (privately
uwned),orbuilding plans (privately owned).
1 City of Lake Elmo standards and specifications. Plan notes direct the contractor to follow all City of Lake
Elmo standards and specifications. it is the applicant's (or applicant's engineering representative)
responsibility to provide the contractor all applicable City ofLake Elmo standards and specifications for
the project prior to the start of construction by incorporating them into the construction plans and
specifications.
3. Fire Protection. Site Plans must be updated to include the placement of Fire Lanes, Yellow painted curbing
and NoParking areas for fire protection purposes.
4. The project proposes two driveway accesses located off Eagle Point Circle consistent with the overall
development plan. The driveways have been also been located and configured consistent with City staff
recommendations.
5. Limits of bituminous patches to be as directed by the City. Curb cuts and utility cuts to the existing
pavement of Eagle Point G/de are required in several locations for the project. Street restoration is
required per City of Lake Elmo standards, including all bituminous patching performed to the centerline of
drive lanes. All patches must be large enough tu permit compaction using standard street construction
compaction equipment.
ItonnmmterMonogemcnt:
1. Private Storm Sewer System onsite.The Storm Water Management Plan proposes to construct privately
owned and maintained storm sewer system on site to collect and control storm water runoff from
approximately 3acres ofnew impervious surface and topass storm water runoff from the hotel/reciaurant
to the west, across the Auto Owners property. Storm sewer should be minimum 15-inch diameter.
PAGE 1 of 2
l Connection to Public Storm Sewer. The proposed private storm sewer system connects to existing public
storm sewer systems in 3 locations in Eagle Point Circle, all leading to and discharging to a regional pond
facility constructed in year 2000as part ofthe Eagle Point Business Park development. The storm sewer
runs within public R/VVmust beRCP pipe (from ex, [8#1).
l Regional Pond. The existing regional pond facility is east of the Rasmussen building and has sufficient
capacity to serve the Auto Owners Insurance property.
4. S\NVVD Permit. The Storm Water Management Plan has been reviewed and approved bythe SVVVVD. The
review determined that the existing regional basin constructed in year 2000 for the business park
development provides the necessary capacity for storm water rate and water quality requirements to
meet SWWD rules.
S. K4PCAStormvvaterConstruction Permit. The applicant is required to apply for and receive Stormvvater
Construction Permit from the MP[Aonce a contractor has been obtained for the project. MPCA permit
requirements include a provision that requires on -site infiltration of 1-inch of rainfall over all new
impervious surfaces (17,I79 cubic feet). The applicant believes the discharge tothe regional pond facility
will provide the infiltration needed tnmeet this requirement.
& K8P[APermit Contingency. The applicant has indicated tothe City that ifthe K4P[Areview determines that
the regional pond facility does not conform to MP[A rules, the applicant will construct underground
infiltration systems that will not alter the proposed site plan.
7, The plan approvals must be contingent upon the applicant submitting detailed storm sewer calculations for
the proposed private storm sewer system as well as the existing public storm sewer system, demonstrating
sufficient capacity throughout the proposed storm sewer and meeting all current City Engineering Design
Standards.
8. The plan approvals must be contingent upon the applicant submitting detailed plans showing the existing
regional pond facility, existing conditions. A City review of the facility must be completed to determine any
improvements/repairs tothe basin needed toaccommodate the project.
9. The proposed storm water facilities will receive storm water from a privately owned and maintained storm
sewer system that will not be constructed to City engineering design standards. It is therefore
recommended that the storm water facilities be privately owned and maintained. A maintenance
agreement in a form acceptable to the City should be executed and recorded with the County for all
permanent storm water facilities to be located on private property. The agreement shall provide a
maintenance plan defining the maintenance responsibilities for the private owner, the type nf
maintenance and the maintenance intervals.
Grading, Drainage & Erosion Control Plan:
L City Standard Plan Notes for Grading and Erosion Control must be included on the Grading & Erosion
Control Plans.
2. Minor grading revisions are needed to maintain maximum slopes of 4:1 within public R/VV (Hudson
Utility Plans:
I. Connection to existing sanitary sewer stub. The project proposes to connect to the existing sanitary sewer
stub located inEagle Point Circle,
I. Connection to existing watermain stub. The project proposes to connect to an existing 8-inch watermain
located in Eagle Point Circle and extend a 6-inch watermain service tothe building.
3. Fire Hydrant locations. No fire hydrants are proposed in the project, however one fire hydrant exists within
65 feet of the proposed building. The hydrant system plan must be reviewed by the Fire Chief. Comments
PAGE 2 of 2
PRELIMINARY PLANS
AUTO -OWNERS INSURANCE COMPANY
PRELIMINARY PLAT, FINAL PLAT, EROSION CONTROL, GRADING, UTILITY,
PAVING, AND LANDSCAPING.
LAKE ELMO, MINNESOTA
rPROJECT
LOCATION
1
VICINITY MAP
LAKE ELMO, MN
CIVIL ENGINEER
210012 FAX
5930 BROOKLYN BOULEVARD
MINNEAPOLIS, UN 55420
CONTACT TAOMASJ cEsApp PE
PRONE 76341.11-04110
FAX 7E3,843-042
CITY OE LAKE ELMO
PIESICit WORKS LLPARTMENT
LAKE ELMO, MN 5,50a?
CONTACT, VAX EGLITHILFT
PHONE. 1351.74721041
TIED
S
S101
C1OU
C200
C100
C400
C401
5402
C300
LI00
L101
LID?
PROJECT DIRECTORY
SURVEYOR NATURAL GASAND WATERSHED DISTRICT
SUNDT. LAND SURVEYING CLEtirecAL UTILITY SOUTH wAsLoNSTON
Vast EAST BLOOMINGTON XCEL ENERGY WATERSHED DISTRICT
AEEEWAY 12504I SUITE 110 7021ETH STEEN/ 2202 LOWER DR
BLOOMINGTON, KIN 55120 SIT PAUL MP 55202 NLOODBURY, MN 511125
CONTACT, MAPINHANSOPPI 9 PITON, 1,2170-0E5LERE CONTACT, MATT MOORE
FRONEL 055801.2755 PHONE- 651.7 1121229
FAX 05241011-252B SOY'S ELECTRIC FAX: 651,11-1,0221
LANE ELMO, LIN 53127
PHONE 115121/0201113
TELEPHONE AND
CABEE:UTIcil Y
ETKFETPTCLIECDO MUMD AT PP S
1-000,702.4092
COMCAS1
NEFELTEN-3
DRAWING INDEX
TITLE SHEET
PRELIMULARY PLAT
FINAL PLAT
GRADING, DRAIN0GE, AND EROSION CONTROL PLAN
UTILITY ELAN
PAVING PLAN
CIVIL DETAILS sHEri
CIVIL DETAILS SHEET
GIVE DETRE S SHEET
STORMLYArER POLLUTION PREVENTION PLAN
LANDSCAPE PLAN
LANDSCAPE QUAKE
LANDSCAPE DEDJAILS
AERIAL PHOTO
LAKE ELMO, MN
Vit$ 1=1.
Insurance
Company
itto.otortr7 ii:oz.erone)
Eagle Rosnt Circle
Lake Dm), Iktmesola
55042
BKBM
ENGINEERS
5921, EFDPNyrt Bpompar0
3 1-An41ear, IL, MD BELZOL2510
- PhDs.: (763584I44N)
Fax GO 1148-02.11
ANNWMItbrrf,604.
NOT FOR
CONSTRUCTION
41
12222,21LELBLmfmr.Lvv2.22,
itey 10,2013
1137002
CISyS2MLIttLI
.f V RAN
Title
Sheet
T100
12
oc:c.J.
1,..2:22„:.2:22.-2 T12-2-22.2-2112
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229
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112 -3
509053
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diCALE deal
33,L£ t o litre
l=f82.15-1.-
R=65.00
6=150'34'25" H
vicym 1)- P
33,
-3 1
--31!r--27,33,3
ri
'ide-effee,T33=53-3=e333.33
,acttilidi ea. ICedadde db. 3440E di,
3,a tft .oft 33.
.ite. Wad. eed Pad £33.1.E. eccect
new., net,
dOCH 009
*449791*949991499899*
Eto,timo = tide.Se ft,
ficanseeon 1*1,4 ticaled ociacon is boo,
oft 3.1,-Jiodter 3,33 3.3.11,te =speed,
HOA 3RD ADDITION
3333,3, ace, end 1aece3igi et Vac, donde,'
chit, addaiCe, abeideadee the 3.1 Omit, fild e9=334 tho dibee 9 tie dab., di ative 99 ne ice 004'333. C3-- fay.
addeve, by abibeerati tab eita.
tido dna, I, car, 31'8933, 349333, a, ttaia 3, =Welted, 33i dee% berebd 0,, doe ofed=dete ip the bebbc ter 3,, es, the
obiebelad Wady septet.. 33 condi, by bas
.iriedie beacto beef .143 CaTrigl.C., 0 - _ Ca4,16,(1, 1h+t, ado, by te, WOW 94
8:41a-088a Ce333,
=3 e,
srmr 01*
‚'4/99
i9re3344inatiorta, de, nie =hie _ de 3033
,coed,a 04.00970149,2 beeenaid
= kfor, 5 ficoc, homey calif, fact 3, 3, .41 3,,eted by 3, be rey 113, 4,1,110, V,M ,ty tau= dare, =
ibie Siete a= eciocti.elei toad =Mc bet ,3,3= (3, 3.3.3,33 3e, 3, =ha, 3c coitoe,
deadest, this pica th, mohethei, daft,/ , talt hert cloi Ad tweedy bet ,,990.780029,0099 0,1991894
3, ichda ea V,,,51111, 333.1 3. 33 et ato an, est c.0 =oda., do thd clee.8*2
pea. 3,3 doe rat, end 3,30, 63 Oa eibt.
fleece th, 3,3 31' 23
VtiWm
T, 3.3,2 33,33cdo eneidiciac a, erne:tete bee, eite this __ ded , $
23_ eria befetic evedbee, 3, 31
• 33,33.3
• te bliadier 82:3 beds et 1,31icate, wItt. 4:===Ao 5141.4=. 533t, beiaddi. Set, Ikit 0. 1,4 t:orn
ado obo thio ,L,cy
Ps,k4q494 505411, Subl 9 01 SiCtr, Mad, Noce pay,. 7,01ater e, tea ceid, hotanoefeto acceded,
i.e. be be, acid thido e ho , tabeod. 1.3333 tec aniadd, thle
akichode, ,Par I} A, 61, ireas,e¢e actedy
3.33de2..68,2149 be 50ed
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at „__ _V, dad 3, ,3,411“,4',Eti CEArti,
biecatogeed fied,c, riti, aciodec
)
S101 FINAL PLAT PRELIMINARY jj SUNDE
LAND SURVEYING
:D -
7 77 - ronf-PF " '4.82183 -
I -
IIT44 I12iI IWJJ
FEVRE U8A32108
1822,011
30
1TY PLAN
.4424
.44 po.,
1 J55 115 OP- V. WO 15.4.1.11 CM** 5...1 454
-- E E;aV :1715'W.,TEE1,5"¢r¢t555'"ln'ELEir." " EE'"'‘
¢.11441 WM.
tort, 1.155¢511g4.51... /53 .......15555115.5¢4¢
41115.0115.- 5,141 11-.111/5 5 *V 15,14 5.1.
,u0,:c 51143 1.1,11 .551 0.5t .15.5
4.111.1 a424 Laa 44 14.1.11¢ 11¢
*0 515.51.451: 1.11....A.
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11.55.4
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44. 11.4. 4,15.41.5.
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Trt, ...5111/511 41 4. 5.1411 • 11111.5:E...1115. 541 "
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11 51,1115,1111 44 *Cy,. 3¢1¢,. 1.551£ 111
14,5,5411¢4 4=1. 5.1174 1.4.5 45.5 4414.¢4
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1.4..;,'•14.11'040SVA-r.,57.4`.= "``'
ALP V* or 0¢1 41.14
4020' 0
ri Auto -Owners
Insurance
Company
zate.Ormar llowarart)
Eagle Paint Circle
take Elmo, Minnesnta
55042
BKBM
eloVNELERs
2250 3.332828 tioulevagd
fa ta 8
" w'""""-"'"'
STORM SEWER TABLE
PA". 8763) 04341421
Minnea24342, MN 55429-2518
283234 083} 88380420
4.4,842432.2383-883434-47F-
n .o
al.st
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0*38803
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33
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ar a qgrAt, u. ':
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4,23. 1*3230
Cily Stibnite
KEY KAN
Utility
Plan
C200
P4'
Ahln GCOA!FrRic rON
2
parr rhrr
Ea , wa-AtArs a*, Ls c.:=VAsxr. «aaz n KINA, straw:
am,. ,.. _ w, orrtr A., ,,,w.. R .. .00 rrIrt..<w.
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man. rr
CAM:
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P LMAS VALEIttst SC. a} r o {t s`t><' %a o ian' r}
NC'C-Fr' AttLA'1;: Oa 5.:_L.
=SC'Ri FY'n:i'i ,}} S7FLS <41 VALS In STALLS
S :FM 4 VTCSALLASS CO' sa.=asaE FCnu0L
Auto -Owners
Insurance
Company
s`'- Eagle Pohl. Circle
e Elmo. Minnesnfa
42
BK
ENGINEERS -.
{7
0
NOT FOR
CONSTRUCTION
Paving and
Geometric
Plan
ts)
ttt
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2 E
07 0
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•
Notes:
Refer tr, Sheet 1.101 & 1_102 for 1.)etails, Notes, and Requirements_
2_ Protect existing trees to remain per Detail 1/L102 and Tree Preservahon Notes
3. Refer to Civil krigineces plans fur grading, drainage, and site plan inforniatien.
s C.,
t s
23
LANDSCAPE PLAN
)
Planting Symbols Legend-)
-
PROPOSED BUILDING
NgSR-Ln-y„.1-1.7111-__,
PaRoset 2 5* 1 C,,,1.chTs try 1,, (7) ProposEd 5 gat Dat..iw-..5 ..,h,t,4
,....„,
0 Pfoo,r1 3 a, Per,,,,,a: PM:
PeTr.n-al PonS
Prcp..",,,,d 6' It: mus ire,
Ex,t,rtiTc5Crn,a_a
Propesed 1.5*Ca:_ 0.24:c..1.1o4s Orn.Flent,ITf
7-11.1-RIDDRIDDR, IIIRDD-
DIDID111,
0 Eli 5.1.
14
_"........-
- ...' .
Auto -Owners
I Insurance
1 Company
4 lulo,Owners ItruorrEricr
1 Eagle Point Circle
Lake Elmo, Minnesota
55042
I BKBM
ENGWEERS
P1 -' 300111."Z,
COM
I
.j
.5
:7 :go -Gratin, tic
Landscape Rochtwzt urix
1 as1.13,34,
1 NOT FOR
I CONSTRUCTION
1
4
00
,
1-P 4oco'Diloc--
Joki 10, 291$
1437$ 0.}
City Refiew
1 LANDSCAPE
1 PLAN
1
L100
1-andscare Notes & Rugoireniells:
;HA
cc, 2 508 21; 000-2,8 30220.81,1c, 0,00-33,00:0,01-181,088.180 18 085. 5-1 :1 1,58 811","
,c 8,118,1,1
11-0 r8.8888,4 .88,80 nan
ttl-t
8-88-aw Car,
, EOM:1MM Cp6. 4., rt,t
M18,11
X.80.111-111,5,ms
c800,c,0801ooa 0 0,r4i,i48c,i- :tow rc,
c.8.0 888,0,0,0
)SECTION AT DRY -STACK LIMESTONE WALL
LANDSCAPE NOTES, DETAILS. AND SCHEDULES.
TYP. ROCK IVIULCP DETAIL
",3,-,f3n-, 3.8,..,33,38,733vAtv.c&IV8
Auto -Owners
Insurance
- sig-,---,--",- ,-, 1 L
34 8.33 , , Company ;
,
rH'JYP. SHRUB PLANTING - SECTION
1",.:-.";,--,•`4,:..V.:_;;;',52,L,-T"-
ion,HHT, 'hot Tisc
,2000.0,08
(--,-,,DECIDUOUS TREE PLANTING - SECTION f,7:)YYP.,PERENNIAL PLANTING DETAIL
r rrirrrrr,rvrrrrrirr,,,,,
CONIFEROUS TREE PLANTING - SECTION
.11 et,
1 -33
"
i
01000,0c
• 080Per #00000 01500
8 1000-P,ver11850
PA P 0 AREA ENLARGEMENT PLAN:
f'sr:Y
6,1,
Eagle Pool Circle
LTA° Elmo. Minnoccio
55042
BKBM
ENGAECRS
310 tHHHo 110005,0,1
Pe ro,e1- 143 -0 050
(0081 800 0420
1,8", 1.11(31
4144
Calyx Design Groot% tic
am1;14,41,m,
2 551,88 c 502.2,
50.501,150,c9
,M,Drer
111,11,1
NOT FOR
CONSTRUCTION
Cc.
July 50,2015
14313.00
0i, Reda.
LANDSCAPE
DETAILS
L101
Tra,0 Preservakirel arhi Prtat 00.011 Nt,t0ata
Ccitai aacAlicary, accaticii, catity actgai Ogg. cc al. ftet as ti.e a cad cai.11
Caa Starade Lacal Surge.
iticat Raga ?act
agetail hug deittalt pageargagge catgat fen, it fa ligan, actectfli.eg agtige, ca atiat Wag LA. cc ca
110* Reel Tone wat0 t gaga., aal trees ag isai atei COM parat10
cc raccenferalgot gt acct.. F.aci,filattrag aft aw t.,,tacciatenic) trice: ta, CA. Of
tatite Etc. appro.,.
10 100¢.10 tee plc.. tic 1i...cc gceelaic Saiitee age Stec ...O. acitce OA M.
MA -AO * 11,0010ll,J001110
. Relea lc race Protect.. ageta,
Tait iale campy a, ex sting V.. onoicz 29198719 ICC $8copy id ic gatlicatat gt
dartagaieficcthe ncgt . ,,,,,rtmendetl rlat Ws a tentage
argon. tc cArgarm age psu.9.oly 0.01lt019 etcatec deer. forisiteclace Accit000111eeliagelt
accianeS Ati1t.1 a.a.fatt pre, eel 1111100141(0
• m *00101110110t., pad range, aufet, tectatel gm and gide. et taigAar
.0.ta010001N ....I A. Seticac and gay ficr foam., ginveanageniig acisc Ai. netiectati
fail the oactgar ea cwt... den,,1,4.1wor
000(11 greactita. cagierangt, cnd cc ocreicalp 1.0017(051.01(100(0
actegic, Etittaiga gf at ga foto. 9((82 2E100 Com guttlii as take., 09 001001000,
A.., Wes) lila:el,. tur1,13fpi an,Pur ego Vmdurei, w .1):11-cttt to alie MAW.. te.9001
tempo.. tog.10 acd egic fad.. gis ...eta kg ice gate gee pagner exe.igratt the ge. an. the
0N15.11,1x VI pOr.r.
Remote Ceaing. gagtc, ard proancily gont the sac, OrAtile hgroliat afebri,fs no? i:erm.td
lg.. cc deb.: to 1(111100110011g111,01010 mt uplemis,ror.aiwt le tie +e.t.a cligg lageocce age
prepeag cc.. in Ligi gam.. caurtatatt, kcca tg. gitece. dataitcca.,0
c,cordarang wag A.A... la, Rig,01,11.5
• gaggAigg, fee... on 41 other Coecrigacie I0' 0190000,1e an. akar.. aac
tateracciAmal palgactet 0aei0 vocag al, ant.ariatign facjget pati, la emcee-J.9
.ata ...cat ...a tile grid tie.... NI site e.t.a.., Arad gaccatas
• 10piC0 as a ff.. as to the ...gated caeca,. ica ch. to popes.
im1'aavergent1 The Cceareel. is egfeeled Ca Irate caa /exactas. paiegallaggs to 6p1s.. r.o.d 10
loroollololo, 1,0001014110000101Otriion Da 5.coa matea.1 at coca vOtkiri the arm hre of
Waal. Wags to aeleacc00Asc.. aat bagattlict agi dear., of
• Oh4t not guar.,. gaga atatlarig trees valal ecarfir., kW+ cerietatAtagn,
1130001101 001000910100000000011,10101101,00000'101AlllO nk1114,0F
f aciticti.ta 00e100te5,dts10e cocid arbOtiSls
• AM.. tha aerie. Repro.0l.0. gaga 99.000 vat,en tree ocatiAiien l0001Jl0l0l100 down to
j mlictrn ,ok 10,1 11819 NCE CIE ECM 1($999(9veconlo COMM in los ping SA. 1 he gettagclier1.
1E01Ols2b1e rox-wec,r19 It. fa0..1 immea piggy )1101tVCA 0*10011
Avg, ...Ice
11 Teati; as ectstang tea ...fa agateavetati INV cae eacarataged c.+Mft,f.,
• ars 0 1101010aecACCenelatt ger O. Calf et et). Elmo TIE-6 0!opEa01,t40100101ly,
• icrit a, c. A gag 1c be gaiid aic 1 c 9 OTIcora: 82029(00 (o 00010*
• TEce Trutoot(C tmEnches tat e,.Iolg (Oro. oilh brcnches 0r11V0l01.011000
;cork
lo agticaha et co !egg al.a. A. agete gaga. G0flC0Ol 01118 540100 Nte Mre cet.ted artahagt tat
tort, ttee, ceJ ca nea 111001000 CP 0.1g seccac, pea ...de
040 distUrt 0/•,1
fOz 7-4 ite.-
1,re.
(i'sTREE PROTECTION DETAIL
LANDSCAPE NOTES DE AILS, AND SCHEDULES:
iThORIP IRRIGATION
fa) xf se,
,"-X.,,TYP, DRIP IRRIGATION LAYOUT PATTERN
r7,,MI,CRO-SPRAY HEAD SPRINKLER
GEAR (STREAM) ROTOR SPRINKLER IT) POD -UP SPRAY HEAD SPRINKLER
irriganon Notgni I'ertormance Rt,tpli!
iiitti.patOk SYSTEM i$ Elf.$40.1, FOR 41110 1000100000.0E01l,1000104001100140 attaiFY FANOSSAME ARVOTE.. X*110,3 iniEtSIMCMPER5
a 0000111 WORK AS ACOVRAIELY P001111.11 IliECONTRRCIOR 0AV00n REIJOSTInnEti TO LOCATEON A9,05,10. AS sit 000000 AG-W. 41...15CONCtf:IDei. MEAD LOC.10115 ;NALL00 r4AG11E010000E0 010101110e-1,403CAPE .CHITEeta an.. AO ....ALIttigaii
• CarsnoptiATE fit EEVotiU ANO PPE 7 ((ELM 9 112196119181. PLUM.. IliV,VIIRKIJP OTHERS_
4 *101s0000141'o1140100 StarAt4M AS DEMILE0 piC,WEVEA, tP THE COUTRAGT S.tC. MATIONS 00 WI TiOROUGHLY
00000,0110(11101*1000000000NIIC-Ut 5 TO OE Yak% 0111 CONTRACIL. SHALL FOLLOn 'ERE inVALIA11411 fn MODS ISSUED trt MANUPACT.E. ALL
St1.11,4TEUTURE ra/ST tiE 51/aNtlYTEDONO.SPRi.10 4iSIALLAI,ON FON ftE,Lri AND A.PROVAL THE.SdrnCAPEARCIMUT1
• CILECM 49910VOTTP ALL EXIMOTO ACC ppoposro srrE CO10i1t440 Unlitit$ A144, SEIIVICES FT.} tnacnm
• EntERAL PM. ue go.1,44,10M OF 12 INCK DEEP AND M.N.NES A MN-00M OF 10MeitES MEM
7. ALE MOM OTEM9,910 ATTE UMW, POE OT TEO (9419 LARGER SNALL PvC MOP 2fi ff CLASS 1601 ALE OTHER tATER, plea Of 1.0 ('*1.000(01101000
100010011001*
8. R.IttS AND E.1.1301,5 cata 1,9ar 14,..Stin....1,46 PVC 1104 PSfi.
R SANWHI.ER$ SK41,1. wyrED DEMI, SPECIFIC/M.
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Lake Elnlo,Wlinnesoca
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Auto -Owners Insurance
Regional Office Building
Lake Elmo, Minnesota
o-OwnerN Insura ce
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Auto -Owners Insurance
Regional Office Building
Lake Elmo, Minnesota
o-Owners Insures
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Auto -Owners Insurance
Regional Office Building
Lake Elmo, Minnesota
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COLLEGE PARKING
HOTEL PARKING
Auto -Owners Insurance
Regional Office Building
Lake Elmo, Minnesota
Applicable Zoning District:
° Business Park/LightManufacturing A9Pq
The intent ofthis zoning district iatoprovide oppor-
tunities forhighquaUtybusinessparkdevm|npment
for office, light manufocturing, and other non -retail
uses. |nterms ofdesign, this manual establishes
consistent architectural standards between vari-
ous users in the 8P district. These architectural
standards one intended to promote a coordinated
identity and avoid mismatched design. In addition,
the manual ensures the installation ofopen-space
character within business park development
through effective site design and landscaping.
A. Site Desi-9n
Building Placement
Goal: To establish standards for building location
that ensure effective automobile and pedestrian
circulation and promote coordination of buildings
between adjacent sites and structures,
a. Buildings must be on(booh at least 50 feet
from the public right ofway.
b. Buildings should be located in m manner that
allows for effective automobile and pedestrian
circulation.
c. Shared access points from the public ROW are
encouraged. Vehicular access points should bc
limited to minimize traffic disruption.
d. The orientation ofbuildings should heoompat-
'
Utilizingnatura/topogephy within business park develop-
ment adds aesthetic value and reinforces Lake Elmo's open
space character.
e.
f.
|Wewith adjacent structures and sites.
Utilizing the natural topography or features of
the site 'is encouraged tocreate unique land-
scapes andeddviouo|intareatandva|uetothe
design.
The provision of common and open spaces to
the rear of the site is encouraged for the use
of employees and visitors, reinforcing Lake E|'
mo'sopen-spaoecharmotec
Street trees provide anattractive mncetsuape.aowell axhelp
screen and provide shade within parking areas,
Streetsoape
Goal: To provide high quality landscaping in areas
visible from the public view, oowell aapromote pe-
destrian
a.
b
C,
d.
Street trees shall be installed at regular inter-
vals along the public right of way. Species of
street trees should be selected according to
root zone and salt tolerance.
Additional landscaping along public streets in
encouraged, Landscape materials should helow-
maintenance nndnativetoensureheartineso.
Sidewalks along the public right of way are
encouraged to extend pedestrian connections
throughout the BPdistrict.
Utilizing site amenities aaguided byLake Elmo
Thnming Study isencouraged.
CITY OF LAKE ELMO - DESIGN GUIDELINES & STANDARDS 19
BUSINESS PARKDEVELOPMENT
Landscaping
Goal: Toreduce continuous he/dn»aoeand imper-
vious avrfmne,mowe0asenounadevo/opnnentofa
high visual quality.
a. Trees, plant beds, and potted plants should
be installed in parking, sidewalk, and other
hard surfaced areas toadd visual interest and
break upcontinuous impervious surface.
b. Porking, se/vico, storage and utility areas
should be buffered by p|antings, particularly
when in view of public streets. Near areas of
pedestrian cirnu|atinn, these plantings shall
not exceed 4feet |nheight for safety purposes.
c. Hardy and native plant materials that are re-
sistant to the climate, disease and salt are en-
couraged.
d. Making use of similar plant materials as adja-
cent properties and public spaces isencour-
aged tocreateoontinuity
o. Mature trees located on building sites should
beretained whenever possible.
f. Bare soils should be planted or mulched with
bark, stone orother suitable material to avoid
unnecessary runoff.
Landscape islands greatly improve that character ofsurfac
parking lots.
Parking
Goat To adequately serve the parking needs of
businesses in the BP district, while ensuring pe-
destrian aofetK reduced impervious surface, and
ahigh quality visual aesthetic and appearance.
a. The linear measurement of surface parking
mveoo parallel to the public street are encour-
aged not to exceed more than 7596 of primary
street frontages. Sites or projects that are un-
able to meet this guideline are encouraged to
install berms and/or additional landscaping to
buffer areas ofsurface parking adjacent tothe
primary street frontage.
b. The entrance toparking facilities should belo-
cated nnseoondmrystreutswUnnpoosih|o.
o. Shared parking facilities between adjacent
uses or businesses are strongly encouraged
when possible to avoid excessive amounts of
j.
9-
d. Structure parking is encouraged, and should
he located behind or beneath primary build-
ings when possible.
e. Structure parking or parking areas located be-
neaththeprimary structure should bescreened
with architectural elements that match the pri-
mary building.
Parking areas should boscreened from view
of public streets by means of grading and/or
landscaping.
Parking areas should be screened from ad-
jacent structures with landscaping strips not
exceeding 4 feet in height in order to ensure
pedestrian smfety.
h. Landscaped islands should be installed within
surface parking areas to break up continuous
handscapaand reduce concentration ofimper-
vious sudbme.
i Lighting must be provided in pa/king areas
at night for safety pu¢xoses. However, direct
glare, spillover o/other forms oflight pollution
directed atadjacent properties are prohibited.
Parking facilities must beADAcompliant when
deemed necessary.
Delivery, Service, Storage and Utility Areas
Goal: T:provide physical and visual separation of
de//ve(8srrvioe,atn/ogeanduWityaneaofromthe
puh//r right of way and areas of automobile and
podostr/ano/ncu/at/on.
a. Delivery, service, storage, maintenance ortrash
collection areas should be located out ofthe
view from the public right ofway, or significantly
20 r`'opLAKE ELwo-DcsIGwGmosuwsn& STANDARDS
screened through landscaping orarchitectural
features that match the primary structure,
b. Service, storage and trash collection areas are
not allowed inthe setback areas.
o. The location ofdelivery, storage and service ar-
eas shou|dbedeadymorkadwithnignogeond
should not interfere with other automobile or
pedestrian circulation,
d. Storage and delivery areas should behard aur-
fooe,minimizinQthedinpnxoo|ofduot.
B. Building Design
Form and Facade
Goal: To promote buildings of high architectural
quality and creativity in design.
e. Blank facades without windows and doors are
discouraged. All sides of the structures sliall
Garbage collection areas should helocated mthe rear ufthe
site and screened using materials that match the princ�a/
otrnmvm.
b,
C.
d.
Window and door styles should reflect the pre-
vailing mn:hiten1ura| style of the struo\one.
Variety and creativity in building facade is en-
couraged through changes in building matori'
a|s.feneetmtionhaight.androofUnos. Primary
facades should not present a continuous wall
without architectural details that odd visual in-
terest.
Minimizing continuous expanses of we||
through facade articulation, recession orpro-
jection ks encouraged.
e.Architects and builders are encouraged toincor-
porate topoAraphiom|feetures into the form of
the structure when poaoib|o, utilizing natural
grades to create unique design.
Building Materials
Goal: Topromote quality development through du-
rability ond visual aesthetics, thereby supporting
district identity.
'
Corner treatments to larger structures add visual interest
and break tip monotonous design.
�� ��
x�USI�jESSx/*RKu�U�
EVELOPMENT
a. High -quality and durable materials should be
used instreet facing facades.
b. Primary building materials for structures inthe
BP district should include brick, atone, cast
stone, quality metals, glass, Exterior Insulation
Finish Systems (EF|S)^ or pre -cast concrete
panels with exposed aggregabs, banding, tex-
turing orother similar decorative finish treat-
ment.
c. High quality synthetic materials that adgquate-
|ydup|ioato natural rnetnha|s may heaccept-
able |fmpprovedbytheCity,ino|uding'butnot
limited to, thin br|ck, haxii p|ank, decorative
concrete masonry, and other materials,
d. The following building materials are not al-
lowed to be used as primary finished facade
material for business park development:
^ Unpainted galvanized nnete|
~ hed"green-treated"lumber
~ Unfinished wood
~ Plain or uDpaintedC et
il
-
Long expanses orwail can opbroken upusing windows and
CITY OF LAKE ELMO - DESIGN GUIDELINES & STANDARDS 21
�� ��
BUSINESS nARKu�DEVELOPMENT
High quality building materials are required for street -facing
9.
" Painted concrete block may beused nn
the rear ofthe building orsides not visible
from the public right nfway.
Facade colors should reflect subtle earth
tones. However, other primary facade colors
will be considered by the Review Authority. Ac-
cent materials nhoU complement the oo|nra of
the primary facade.
Scale and Mass
Goal: Toreduce the appearance o/mass /nthe 8P
a Scale should be reduced by utilizing "step-
down" me1hods, particularly near areas ofpe-
destrian circulation. Entries and other bump
out features are effective in this regard.
b. Structures of two -stories or higher should uti-
lize facade treatments, such as multiple build-
ing materials or additional windows, to mini-
mize the appearance of mass.
Parapets nfvarying height provide additional architectural detail that add aesthetic value.
Roof Design
Goal: To ensure architectural consideration and
consistency /nroof design /nrelation tothe archi-
tecture of the bo//d/nfC and to reduce the visual
impact ofrooftop equipment.
o. The design ofthe roof must boconsistent with
the overall architecture or design of the struo'
ture.
b. Parapets of varying heights are required for
buildings in the BP district with flat roofs.
n. Rooftop equipment, particularly onflat roofs,
must be screened by the parapet or other ar-
chitectural features.
22 ' _' OF LAKE ELMO - DESIGN GUIDELINES & STANDARDS
Entries
Goal: To provide identifiable entryways that em-
phasize access, pedestrian na/e(K architectural
quality and ahuman scale,
a. Entryways to buildings in the BPdistrict should
beaccessible for pedestrians from the public
right ofway,
b. Architectural features should be incorporated
into entrywoys, such as facade detailing or
prominent windows.
c The use of canopies, awnings and other shel-
tering feoturesareencnuroged.
d. Pedestrian amenities such as ornamental
vice areas, and other locations that require ad-
ditional sofety|iQhnng.
h. Lighting height shall be consistent with Chy's
exterior lighting standards.
c. Lighting styles should be complementary to
the architectural style of the building.
d. Lighting of architectural features should be
used to provide accent and intereet, as well
an identify the building entryway. Architectural
lighting must he downcast and shielded to pre-
vent light pollution,
e. Bollard lighting is encouraged for pedestrian
areas.
f. Overhead lighting must boshielded toprevent
light trespass and spill -over onto adjacent
properties.
Buildings near residential zones must utilize
lighting that minimizes light trespass.
h. Bare bulb and exposed neon lighting are not
9-
Canopies and changes in building materials help accentuate
entryways.
trash receptacles, benches or lighted ho||anjs
are encouraged near entryways 10buildings in
the BID district,
Lighting
Gnot To ensure safety ofpatrons, employees, pe-
destrians and automobiles, as well an providing
visual interest and aesthetic value to a site, while
//nn/dng light pollution of the night sky to the best
extent possible.
o. Lighting must bo provided in entryways, Aad+
ing areas, pedestrian ways, storage and ser-
�� ��
u�U��|NESS PARK DEVELOPMENT
EVELOPMENT
Signage
Goal: To provide nignage that clearly identifies
businesses within the BP district, while promoting
quality and consistency /nterms ofdesign and /na'
o. Building siQnage shall be complementary to
the architecture of the structuna, as well as
consistent with the style of the surrounding
buildings o/district asa whole.
b. Sign elements that will beevaluated for consis-
tency include scale, color, lighting and materi-
als.
o. Signs must beconstructed of high quality, du-
rable materials.
d. Directional signege to delivery, oemima and
storage areas ierequired.
e. Two and three-dimensional signs are encour-
aged to promote creativity and district identity.
f. All buildings are encouraged to incorporate el-
ements ofcommunity thoming in appropriate
signog*' supporting district and city identity.
Two and three-dimensional yignageprovides creativity and
visual interest.
CITY opLxx ELMo'DESIGN GUIDELINES &STANDARDS
23
TI till CITY OF
LAKE
ELMO
Lake Elmo City Hall
651-747-3900
3800 Laverne Avenue North
Lake Elmo, MN 55042
Development Standards for Eagle Point Business Park
300.12 subd. (1)(B) and 300.12(2). No Business Park structure shall exceed 60' in height. Parapet walls
shall not exceed more than 4' above the height permitted of the building.
300.13 subd (6)(A)(3) Parking spaces shall be 9' X 18' at the developments north of Hudson Blvd and 10'
X 20' South of Hudson Blvd, with the exception of the hotel and restaurant which needs to be 9' X 18' spacing,
Parking spaces for the handicapped shall be minimum of 12' X 20'. 20% of the spaces in an office
development can be compact car size 8' X 16". The size of parking space may be altered upon approval of
Zoning Administrator.
300.13 subd. (6)(B)(6)(D) The primary landscaping materials shall be shade trees with shrubs, hedges, etc.,
used only to complement trees, not as the sole means of landscaping. Landscaping and irrigation will be
done on a project by project basis. If landscaping within the NSP easement is disturbed, it needs to be
replaced by NSP, or the property owner. Berming and landscaping must be approved within one year of City
Council approval.
Permitted Uses: Banks, medical clinics, offices, schools (business, professional and private trade), office
showrooms.
Conditional Uses: Business services, conference centers, health clubs, hotels and motels, day care centers,
limited retail, medical, dental and research labs, recording studios, restaurants and cafeterias, theaters,
teleconferencing transmission facilities, veterinary clinics, and hotel.
Minimum Lot Area: 2.0 acres. Lots less than 2.0 acres might be approved on a project by project basis
through a conditional use permit.
Minimum Lot Frontage: 200' with the exception of 50pm a cul-de-sac.
Lot Width/Depth Ratio: 1/3,5
Minimum Building Setbacks: 50' for the front and street frontage, and 10' for side and rear frontage, When
abutting residential uses, the current ordinance requirement will apply.
Minimum Parking Setbacks: Front: 20', Side: 10', Side(street): 20', Rear: 10'
Minimum Building Foundation Size: 10,000 s.f.
Parking Ratio: One space for each 250 sf. of office building area or one space per two employees,
whichever is greater. One space per 2,000 s,f of storage, warehouse and 1 space per 1,000 s,f. of showroom.
Pathways: 8' wide pathways as part of the City's trail system and the City will maintain.
Storm Water Control: Storm water management requirements should be averaged over the PUD area as a
whole. The tributary setback will be 30from the tributary setback, and the parking setback will be 10' from
the tributary setback.
Lighting Height: 30' maximum
Sign Height: Businesses can have signage on the building and a monument sign at the property's entrance,
and that a pylon sign must be approved on a case by case basis by the City.
Pond Maintenance: Recommend the creation of a District to take care of pond maintenance.
TI II CITY
KE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
AYO & COUNCIL CO UNICATION
DATE: 8/18/15
REGULAR
ITEM #15
ORDINANCE 08-124
Zoning Text Amendment — Subdivision Identification Signs
Kyle Klatt, Community Development Director
Clark Schroeder, Interim City Administrator
REVIEWED BY: Planning Commission
Nick M. Johnson, City Planner(previous Staff reports)
SUG(;ES`FED ORDER OF BUSINESS:
- Introduction of Item ...... ...............Community Development 'Director
- Report/Presentation.....„............. ...... ....Community Development Director
- Questions from Council to Staff....... .......... ......... Mayor Facilitates
- Call for Motion ..... ......... Mayor & City Council
- Mayor & City Council
- Action on ...... ....................... ..... Mayor Facilitates
POLICYRECCOMENDER: Planning Commission
FISCAL IMPACT: None
SUMMARY AND ACTION REOUESTED: The City has received inquiries from the
residential development community about subdivision identification signage. In reviewing the
City's regulations with signage, staff determined that adding greater clarity about what type of
signage is allowed and where would be beneficial to the City moving forward. To address the
situation staff conducted research and ultimately drafted a Zoning Text Amendment to add
language to the ordinance. The Planning Commission reviewed the research at their 6/22/15
meeting, held a public hearing on 7/13/15. The City Council considered the Commission's
recommendation at its second meeting in June, but sent the ordinance back to the Planning
Commission for further review. The Council specifically requested that the maximum allowable
size of a subdivision identification sign be decreased from 32 to 24 square feet.
-- page 1 --
City Council Meeting [Agenda Item 15]
August 18, 2015
After further review, the Planning Commission is recorrunending approval of the Zoning Text
Amendment with the size reduction as proposed by the Council and with additional provisions to
limit the size of the supporting infrastructure around the sign. The suggested motion to take
action of this request is as follows:
"Move to adopt Ordinance 08-124, amending the Sign Ordinance to provide greater clarity in
the regulations or subdivision identification signage."
BACKGROUND INFORMATION/STAFF REPORT: The City Council has received the
previous Planning Commission reports and supporting information on this matter. Since this has
recently been in front of the Council, the supporting documentation has not been attached to this
report, but us available upon request.
PLANNING COMMISSION REPORT: The Planning Commission reviewed the subdivision
identification signage provisions at its meeting on 6/22/15, where they directed staff to schedule
a public hearing and prepare a Zoning Text Amendment. The public hearing was held on July
13, 2015. No one spoke during the public hearing and no written correspondence was received.
During the meeting, the Planning Commission requested that provisions be added to not allow
changeable copy or electronic variable message signage for subdivision identification signs. The
Planning Commission unanimously recommended approval of the zoning text amendment to add
additional provisions to provide clarity for subdivision identification signs (Vote: 6-0).
Upon receipt of the ordinance with an updated recommendation from the Council, the
Commission reviewed and further revised ordinance at its August 10, 2015 meeting. The
Planning Commission supported the Council's size amendment, and further added language that
limits the overall size of the support structure and monument portion a sign. The updated
language has been included in the attached ordinance.
STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS:
Strengths: The addition provisions proposed for subdivision identification signs add
greater clarity to what is allowed for this type of signage. The provisions include more
specificity with regards to the number, location and type of signage that is allowed. These
provisions will set clear expectations for the developers and HOAs who are interested in
installing such signage.
Weaknesses: None
Opportunities: Providing greater clarity in the regulations of subdivision signage should
remove some of the confusion that developer and HOAs have encountered with the
existing provisions.
Threats: None.
RECOMMENDATION: Based on the aforementioned, the Planning Corrunission and staff are
recommending that the City Council approve the proposed amendment to the Sign Ordinance to
-- page 2 --
City Council Meeting [Agenda ltem 151
August 18, 2015
add provisions related to subdivision identification signage, the motion to take the
recommended action on the request is as follows:
"Move to adopt Ordinance 08-124, amending the Sign Ordinance to provide greater clarity in
the regulations for subdivision identification signage."
ATTACHMENTS:
1. Ordinance 08-124
2. Staff Report to the Planning Commission 8-10-15
3. Available Upon Request:
a. Staff Report to the Planning Conunission, dated 7-13-15
b. StaffReport to the Planning Commission, dated 6-22-15
c. Existing Subdivision Signage Provisions
d. Comparison Chart of Signage of Metro Cities
e. Signage Examples from Other Metro Cities
-- page 3 --
(:1T1'
AKE FUN/ 0
PLANNING COMMISSION
DATE: 8/10/15
AGENDA ITEM: 6A — BUSINESS ITEM
CASE # 2015-23
ITEM: Zoning Text Amendment — Subdivision Identification Signs
SUBMITTED BY: Kyle Klatt, Community Development Director
REVIEWED BY: Nick Johnson, City Planner
SUMMARY AND ACTION REQUESTED:
The Planning Commission is being asked to reconsider its recommendation to the City Council
concerning a zoning text amendment for neighborhood identification signs. The Council considered
the ordinance at its July 21, 2015 meeting, and requested that the Planning Commission consider
reducing the maximum size of a neighborhood identification sign from 32 square feet to 24 square
feet. Staff has updated the draft ordinance to reflect this change, and will be seeking further
discussion and comments from the Planning Commission on this matter before sending it back to the
Council for final action.
Please note that the Commission has received detailed reports and supporting information on this
item at two previous meetings. Staff will provided copies of any of these materials upon request
from individual Commissioners or the general public.
GENERAL INFORMATION
Applicant: City of Lake Elmo
Property Owners: N/A
Location: N/A — Proposed zoning text amendment would apply to existing and future
residential subdivisions throughout the community.
Request: The Planning Commission is asked to reconsider its recon-unendation to the City
Council concerning neighborhood identification signs.
Existing Land Use: N/A
Existing Zoning: N/A
Surrounding Land Use: N/A
Surrounding Zoning: N/A
Comprehensive Plan: N/A
Proposed Zoning: N/A
Histo/y: The City updated the Sign Ordinance in 2013 as part of the Zoning Code Update
Project. The provisions that regulate subdivision identification signs were included in
the 2013 update.
AGEDNA ITEM 6A — BUSINESS ITEM
2
Applicable Regulations: §1 54.21 2 — Sign Regulations
RECCOMENDATION:
Staff is recommending that the Planning Commission recommend approval of the Zoning Text
Amendment to the Sign Ordinance to provide clarity with regards to subdivision identification signs.
The suggested motion is the following:
"Move to recommend approval of the Zoning Text Amendment to add greater detail to the
subdivision identification sign provisions in the City's Sign Ordinance."
ATTACHMENTS:
I. DRAFT ORDINANCE — Proposed Zoning ext Amendment
ORDER OF BUSINESS:
- Introduction ..... ...... .Community Development Director
Report by Staff .......... ..... ........... ..... ......... ........ . ..... ..... City Planner
Questions from the Commission Chair & Commission Members
- Public Comments .............................................................................................Chair
Discussion by the Commission Chair & Commission Members
Action by the Commission....... ........ ...........„Chair & Commission Members
PUBLIC HEARING ITEM 4D — ACTION ITEM
CITY QF LAKE ELNO
COUNTY OFVVASH|NQTON
STATE [)FAA|NNES[]T4
ORDINANCE NO. 08-124
ANORDINANCE AMENDING THE LAKE ELMO ZONING CODE BYAMENDING THE SIGN
ORDINANCE BY ADDING ADDITIONAL REGULATION AND CLARIFICAITON WITH REGARDS TO
SUBDIVISION |QEMT|F|C4|T(}N SIGNS
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XV: Land
Usage; Chapter 154: Zoning Code; Section 212; Subsection G.1.c to read the following:
c^ Subdivision Identification Signs
i. Number. Each residential subdivision is allowed up to a nlaxrDU[n of two (2)
subdivision identification signs. For the purposes of this section' residential
subdivisions shall include all phases ofapproved staged developments.
ii. Location. Subdivision identification signs shalt be located near entrances tU
the subdivision, except that one sign may be located along anabutting
arterial ormajor collector roadway.
iii. Size. The nlaxi[nurD size for asubdivision identification sign is
4��Gtvventy'fDor(-3-�24)square feet. The face area ofa0yn)onun)entor
suQ�DortStruCtu[e aLtach-d tU0rinteg�rai Lo the desion of the sign dlaU be
no more than (Z) times the area of the siqn.
iv. Sub -Monuments. Each residential subdivision may have two (2) sub -
monument identification signs in addition to two (2) subdivision
identification signs. Sub -monument identification signs may not exceed
four (4) square feet insize.
v. Changeable copy signs, including electronic variable message signs, are not
a permitted sign type for subdivision identification signage.
SECTION Z. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the City of Lake Elmo.
SECTION 3, Adoption Date, This Ordinance 08'124 was adopted on this eighteeth day of
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
A |EST:
JuUeJohnson, City [kerk
This Ordinance O8'1Z4was pubhshedon the day of ' 2015.
2
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
AYOR & COUNCIL CO UN/CAT Q.
DATE: August 18, 2015
REGULAR
ITEM 1L
MOTION
Building Safety staffing
Rick Chase, Building Official
Kyle Klatt, Community Development Director
Kyle Klatt, Co-mmunity Development Director
SUGGESTED ORI)ER OF BUSINESS:
Introduet ion of Item ....... ....... ............... City Ad min i stra tor
Report/Presenta t ion, ...... .................... ...... City Administ ra tor
Questions from Council to Staff .......... ...... ............................. Mayor Facilitates
Call for Motion ...... ..........................„............................ Mayor & City Council
Discussion... ........ ............................................ .......... Mayor & City Council
Action on Motion............. ......... ........ ...... ...... ....... ......... Mayor Facilitates
POLICY RECCOMENDER: Staff
FISCAL IMPACT: Included in the 2015 budget.
SUMMARY AND ACTION REQUESTED;
The Department of Building Safety is experiencing increases in permit fees, the increase in
permit fees will off -set additional expenditures for the position.
BACKGROUND INFORMATICIN(5WQD:
Strengths — The proposed position will continue the vision of service to the community
and compliance with applicable State and Municipal Code requirements.
Weaknesses — Not Applicable
-- page
City Council Meeting [Regular Agenda Item 18J
July 7, 2015
Opportunities — The proposed position will assist in carrying out the Department of
Building safety's mission in maintaining minimum requirements to safeguard public
health, safety, and general welfare through compliance with City Code.
Threats- None
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
authorize the hiring of a full time building inspector.
"Move to authorize the City Administrator to advertise, recruit, interview, and present for
employment a Building Inspector.
-- page 2 --
T/nF'uTY'/r
/� ���� ���� ���-�
���^�^-~8-�«-��~��-�
The City of Lake 8|coo offers ron8yebdve pay and benefits in addition to professional development
opportunities toall employees. The Cit/onumber one value statement iStofoster aOenvironment based
on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional
employees,
Accepting Applications for the Position of:
BUILDING INSPECTOR
SALARY: S26.00'30.00per hour
OPENING DATE:
CLOSING DATE:
POSITION TITLE: Building Inspector
DEPARTMENT: Department o[Building Safety
ACCOUNTABLE TO: Building Official
PRIMARY OBJECTIVE:
This individual will perform all functions of the Department of Building Safety to assist and maintain
compliance with the State Building Code and City of Lake Elmo Municipal Code. Delivering Service,
solutions, education, and efficiency while facilitating positive relationships with residents, contractors,
and design professionals.
ESSENTIAL FUNCTIONS OF THE POSITION
l Perform plan reviews and building inspections on all types ofbuilding structures (commercial,
industrial and residential) to ensure that they meet the MSBC and City of Lake Elmo Municipal
Code.
2. Communicate with architects, engineers, contractors and property 0vvoerS LO interpret and clarify
code requirements.
I Maintains record o[erosion control violations and coordinates the City's enforcement o[erosion
control requirements for new construction,
4. Verifies that site construction activity is in conformance to approved plans, coordinates City action
t
obring non -compliant sites into compliance.
G. Ensure complaints involving building codes and related ordinances are processed in a timely
manner. Initiate appropriate action regarding violations that are not corrected.
6. Keep abreast of innovations and developments in the construction industry and bovv changes in
materials and construction practices relate to code requirements.
7. Responsible for keeping Building Official informed of issues and proactively working through for
solutions, BecOnnrncuds procedures and policies in cases not clearly covered by codes and
ordinances.
O. Responsible for ensuring department reports are completed and accurate.
PERFORMANCE CRITERIA
• Skills in mediation, complaint resolution and problem solving.
m Team player with the ability tocollaborate and implement effective customer service.
• Strong initiative toimprove processes and productivity.
• Ability to effectively use a computer and various software programs, including software for
tracking building inspections and permitting activity.
• Ability to maintain a positive and effective working relationship with council, commissions,
businesses, designers, contractors, residents and staff.
• Ability tOcommunicate effectively, both orally and inwriting,
• Thorough knowledge and understanding of the pertinent state and local codes and licensing
requirements applicable tothe City o[Lake Elmo and the legal aspects ofcode administration.
• Ability to read and interpret plans, specifications, engineering and architectural project drawings,
and electronic documents accurately and to compare them with construction in progress.
• Ability to enforce codes and ordinances Ocnn\y, tactfully and impartially and deal with difficult
situations.
• Understanding and experience working with best management practices for construction activity.
m Develop and maintain effective working relationships with City departments 8c'Aotbocidesbavio0
jurisdiction.
w Ability to physically move about all areas of construction properties to carry out duties.
w Ability to manage multiple projects and meet deadlines working in a fast paced environment,
MINIMUM O0ALXFICATIONS
0 Certified Building Official with State of Minnesota
0 Zyears' experience iobuilding inspections/plan review
9 Experience with Microsoft Products (VVnrd,Excel, PovverPoinM
0 Valid 04NDriver's License
DESKRABLEO0ALKFKCATIOYAS
* Experience with inspections, property maintenance, sign pccm/itSaod/orp[aooioAandzouinAin
Public Sector
w Certification from [CC inDre/buDdinv/property maintenance
* &/\.5degree ioconstruction.
SUPERVISION RESPONSIBILITIES
N/A
PHYSICAL REOUIREMENTS
Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, and hearing,
typing, and seeing. The individual may encounter unexpected and prolonged workdays and stress and
pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer
keyboards and video screens. This position is light duty and may require the exertion of up to 20 pounds
of force on occasion or a negligible amount of force frequently to lift, carry, push, pull or otherwise move
objects.
PLEASE APPLY BY CLOSING DATE: Enter date
SEND COVER LETTER, RESUME, AND REFERENCES TO:
CITY OF LAKE ELMO
ATTN: Julie Johnson, CITY CLERK
3800 LAVERNE AVENUE NORTH, LAKE ELMO, MN 55042
PLEASE VISIT OUR WEBSITE AT WWW.LAKEELMO.ORG FOR ADDITIONAL INFORMATION OR
CONTACT US AT 651.747.3900
CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER
3800 Laverne Avenue North * Lake Elmo * Minnesota * 55042 * 651.747.3900
TI CITY I )1'
KE ELMO
AYOR & COUNCIL CO MUNICATION
DATE: 8/18/15
Regular
ITEM #17
AGENDA ITEM: 2016 Volksmarch
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
THROUGH: Julie Johnson, City Clerk
REVIEWED BY: Mike Bouthilet, Public Works Superintendent
SUGGESTED ORDER OF BUSINESS:
Introduction of Item Public Works Superintendent
Report/Presentation ..... ..... .....Public Works Superintendent
Questions from Council to ....... ....„...„..„.„......„ ..... Mayor Facilitates
Call for Motion ........ ..... ..... . Mayor & City Council
Discussion............. ..... ....... ...... ........ ..... ..... Mayor & City Council
Action on ..... ..... Mayor Facilitates
POLICY RECOMMENDER: Public Works Superintendent
FISCAL IMPACT: None
SUMMARY AND ACTION REOUESTED: Requesting Council approval to hold the second
annual Volksmarch on Saturday, October 10, 2015. Public works and administrative staff will
organize and facilitate the event. There is no request at this time for funding from the city. It is
anticipated that sponsorship donations will cover the cost of tents and medals.
RECOMMENDATION: Approve Scheduling of 2016 Volksmarch
-- page 1 --
( ( )1'
F LMO
AYOR & COUNCIL CO UNICATION
DATE: 8/18/2015
Regular Agenda
ITEM #1 g
AGENDA ITEM: Dog Park
SUBMITTED BY: Councilmember Lundgren
THROUGH: Mike Bouthilet, Public Works Superintendent
REVIEWED BY: Parks Commission / Staff
Councilmember Lundgren has been working with Public Works staff to identify a location and
obtain cost estimates for establishing a dog park in the city. Preliminary cost information and a
map of the area identified is attached. Costs would be covered by the Park Dedication Fund.
Councilrnember Lundgren will also be attending the Parks Commission meeting on Monday,
August 171h to discuss this issue.
City Council is asked to receive the information and indicate if this is a project the Council
would support.
-- page
00
Dog Park Costs
Fnocin���Ou�n.—.__. .----.--...—$i|�4].00Submitted Proposal
Dog Waste Station ............. ...... ................................ $2V8.UO
* Sign
• 9uo
• Bag Dispenser with 50Vbags
• Disposal Receptacle
• (Oil hand)
Parking Lot Gravel ............. ................... —... ---$600.00
° Materials ding, level, and compaction
by PW Staff.
TOTAL................................................................ $l2,34l.V0
1
1( ! I I I II it 'I I VI ,TANt
(651 ):101-7373
Toll t'von W00)-328-0556
Fa)c. (651 )-461 -7377
(;(1111.ili11• (612)-328-8800
ijorgoil.so mrit.igyfonc(.con'i
1'.0, lk)X 277, Forost Lake, MN, 55025 Hill /2015
tThourr.., 651 /(17-394,0 Fog;
're)p(r.;;11 To:
C.;ily of Lake [Imo
Alto: Nliko Hotithilot
31300 Laverne Avo N
Fake Elmo, MN 65042
:
Dog Park
Luke Elmo MN
C)nly V- Prepaid Freight iFreight Culled 1:,(1„ft, Joh Site Deriver y Schedule:
Remove and salvage-) 493 II of existing 6' high chain link fence
Furnish and install:
618 I.t. of (3' high cltain link fence using salvaged and new material
(2) 4' wide x 6' high swing gates
Install owner provided 20' wide double swing gate
Add pedestrian °polling at double gate
Fota!ri 1 1,443.00
Excludes locating of private utilities
Excludes excavation through rock, frost, or backfill
Proposal is valid for 30 days
[ /1cia:pt;iiice: This propw;a1 ‘..vlio.ri acceptor) in writing by iiiirchaser and by t:elitiii y l'encri (2)rop0iny's Hain (Nfice LK:col-nes a conti,ict
holwoon two pailie:-;. The conditirms on the attached "rerias and Conditions" sheet are [mule a port of this contrad,
Torli.v.; of Pin/lima: Net Cw.;iiijiun1-meipt or itIvoico.
sicinattim Oaf()
Sol)rnitfot
TERMS & CONDITIONS (Upon acceptance of proposal become binding to the contract, PLEASE INInAL BELOW)
1). Insurance coverage - Century Fence ‘vill maintain standard General Liability and Worker's Compensation
coverage as required by the state the work is to be performed in. Any additional coverage required by the
General Contractor, Owner or Customer will be available only upon request, If it is available. An additional
charge to cover the cost of that specific coverage will be considered an add order to the contract.
2). Pricing - The prices set forth herein are based upon current prices and are subject to change without notice,
3). Change Order - An extra charge will be inade to Purchaser for any material or labor additional to that
specified herein necessary to make a complete installation in a workmanlike manner ancl final
measurement after erection will govern the amount of invoice,
4). Installation -All property line stakes and grade stakes are to be established by PU rchaser. Fence is to
follow ground lines unless otherwise provided for in this contract,
5). Site Conditions - Obstructions of every nature which in any manner interfere with the erection of fence
shall be moved by Purchaser prior to commencing work on fence. This contract does not contemplate
the encountering of rock, swampy conditions, or boulders larger than the hole to be dug. Should any of
the above conditions be encountered, Purchaser shall pay the actual cost of the additional work caused
thereby unless stated in this proposal.
6). Job Delays - When work is started by Century Fence under this contract, work may be continued to
completion without interruption, Including, without limitation, interruptions caused by other contractors
or changes In the plans of Purchaser. In the event that Century Fence Is required to withdraw from work
after starting, Purchaser agrees to pay charges covering the actual expenses incurred. It Is understood
that when Century's crew reports to the job site by appointment, this constitutes starting work.
Century Fence shall not he responsible for delays, defaults or damages occasions by any causes beyond
Century's control including, without limitations, governmental actions or orders, embargoes, strikes,
lockouts, fires and floods.
7). Underground Obstructions - Before work is started, Purchaser shall furnish Century with the location
and character of any underground wire, pipe , sewers conduits, obstructions, conditions, or restrictions
of any nature which might interfere with injuries, or other damages. If the Purchaser fails to do so, or if
any of the release, indemnify, hold harmless and defend Century from and against any and all liability,
loss damages, fines and expenses caused thereby or from any claims, demands or suites based thereon.
8), Laws - This contract is subject to all applicable laws, regulations and ordinances of any federal, state
or local governmental authority or agency.
9). Warranty - All material and labor sold hereunder Is warranted to be free from manufacturing defects for a
period not to exceed (1) one year from date of completion and in the event of any breach hereunder will
either be repaired or replaced without charge, or the purchase price refunded at the option of Century Fence,
IN NO EVENT SHALL CENTURY FENCE BE LIABLE FOR ANY CONSEQUENTIAL DAMAGES.
There are not warranties which extend beyond the description on the face hereof.
10). Payment - Payment shall be net cash upon receipt of invoice with 18% annual Interest charges
on accounts past due 30 days. All accounts are payable in United States funds, free of exchange,
collection or other charges. Century reserves the right to lien the owner of the property if timely
payment is not received. CREDIT CARD PAYMENTS SUBJECT TO 3% PROCESSING FEE
11). Costs of Collection - Should the Buyer default in its obligations herein, the Buyer shall, in addition
to other obligations herein, he liable to Century fence Co. for all costs of collection, including
reasonable attorney's fees.
12). Building Permits- Permits or license including the payment of fees therefore shall he the sole
responsibility of Purchaser.
13). Sale Terms - The above and foregoing terms and conditions are the final expression of the terms
and conditions of this contract, and are intended as a complete and exhaustive statement of the
agreement. Modifications or change shall only be permitted by signed writing between the Purchaser
and Century. This contract shall not be assigned by Purchaser, in whole, or in part, without the
written consent of Century Fence, and shall be binding upon the successors, administrators, executors
or assigns of the parties hereto. Waiver of any default shall not be considered as a waiver of any
subsequent default. No conditions, terms, agreements, or stipulations other than those stated herein
shall be binding on Century.
INITIAL
or,
KE ELN,10
yOR & COUNCIL CO UN/CAT/ON
DATE: 8/18/15
Regular Agenda
ITEM #19
AGENDA ITEM: Tablyn Park
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
THROUGH: Parks Commission and Julie Johnson, City Clerk
REVIEWED BY: Mike Bouthilet, Public Works Superintendent
Parks Commission
SUGGESTED ORI)E12 OF BUSINESS:
Immduction of Item ............ ..... ..... Public Works Superintendent
Report/Presentation......Public Works Superintendent/Parks Commissioner
Questions from Council to Staff Mayor Facilitates
Call for Motion Mayor & City Council
Discussion__ ......... .................„.................................... Mayor & City Couneil
Action on ................ Mayor Facilitates
POLICY RECOMMENDER: Public Works Superintendent
FISCAL IMPACT: TBD
SUMMARY AND ACTION REOUESTED: The Parks Coiminission has been working on a
concept plan for Tablyn Park. Finalization of the plan is scheduled for the August 17th Parks
Commission meeting. Staff and a Parks Commission will present the final plan to the City
Council at the meeting.
RECOMMENDATION: Approve Tablyn Park Concept Plan
pag
TI IF CITY 01'
KE FLN" 0
AYOR & COUNCIL CO UNICATION
DATE: 8/18/15
Regular
ITEM #20
AGENDA ITEM: Pebble Park Picnic Shelter
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
THROUGH: Parks Commission and Julie Johnson, City Clerk
REVIEWED BY: Mike Bouthilet, Public Works Superintendent
SUGGESTED ORDER
- Introduction of Item ....... ........ Public Works Superintendent
- Report/Presentation... ..... ..... Public Works Superintendent
Questions from Council to Staff.............................................Mayor Facilitates
Call for Motion ...................... ........ .......................... ... ....Mayor & City Council
Discussion............„ ..... ...... ...... ...... ........... ........... Mayor & City Council
Action on Motion................ ..... ............ ..... ................. ..... ...... Mayor Facilitates
POLICY RECOMMENDER: Public Works Superintendent
FISCAL IMPACT: TBD
SUMMARY AND ACTION REQUESTED: The Parks Commission will be considering two
quotes for a picnic shelter at Pebble Park at its August 17th meeting. Staff will report on the final
choice at the Council meeting and request approval for the purchase and installation of the picnic
shelter.
RECOM1VIENDATION: Approve Parks Commission Recommendation for Purchase and
Installation of Pebble Park Picnic Shelter.
-- page 1 --
14.12 Sohe Cu utt Hastlatis. MN 55033-3266
(651) 538-3630 Fax: (651) 43B-3939
1600 677-5153
www.webbeitec.coin
August 12, 2015
City of Lake Elmo
A I I N: Mike Bouthilet
3800 Laverne Avenue North
Lake Elmo, MN 55042
Pebble Park- ICON 20' x 24'
Thank you for the opportunity to submit a shelter quote for Pebble Park in Lake Elmo, MN.
RG20ix24' Rectangular Gable Shelter $ 12,763.00
2x6 Tongue and Groove Roof Deck
Multi Rib Roof Panels
4:12 Roof Slope
Gable End Ornamentation vitt Laser Cut Medallion on one end
Sheet Steel Culola
Anchor Bolts & Templates Included
Engineering-2 Calculation Books, 4 Sets of Drawings
Powdercoat, frame only
Base Covers for (4) Columns
Freight to Jobsite 850.00
Total Delivered 20'x20' Shelter and Sales Tax $ 13,613,00
Installation oi above shelter 3,200.00
24'x28' Concrete Pad and 4- Footings 6.350,00
Total Shelter, Installation, Footings and Slab $ 23,163.00
(Please note: footing and slab specs from my concrete guy is attached to the email. He quote spells out
what he will be doing on this job. Please review the concrete quote attached!)
It there are any questions, please feel free to contact me, Call my cell (612) 581-4704.
Sincerely,
Jay Webber- President
WEBBER RECREATIONAL DESIGN, INC.
• Pork & Playground Equipment • Fioyyteuad Solely Sertourig • Vaatersltles 0 ACIQUIIC Noy • Park Shelters & Gazebos •
• Site ruatisltings, Tables, Gills, Benches • Bleachers0 Pluyer Benches • Baskeltzod Gouts • Outdoor Foal Itzatilw z •
3i1,3, 12C. .C.
COLUMN TO
EASE PLATE /
3/19 V
DRAWING NO:
4
2-5'
DIAMETER
4:11:411:44.
CRETE STRENGTH Fc = 2500 PSI
R BAR GRADE Fy = 60 KSI
SLAB IS REQUIRED, IF NO SLAB IS TO BE
INSTALLED, CONTACT THE ICON ENGINEERING
DEPARTMENT.
02' —6"
(4) 3/4"x 14" F1554 ANCHOR RODS
(6) #5 LONGITUDINAL
BARS
FILL WITH NON —SHRINKING GROUT
FOP OF FINISHED FLOOR
2" MIN
TOP COVER.
(3) #4 TIES WITHIN
TOP 6" OF FOOTING
(5) #4 TIES
EQUALLY SPACED THROUGHOUT
REMAINDER OF DEPTH
3" MIN
7 SIDE AND
BOTTOM COVER.
w3' ELECTRICAL
ACCESS HOLE
01" ANCHOR HOLE:
PLOS
DATE:
CD 0
Z (r)
Q(f)
0
0
1.1._
< z
0
Shelter Systems Inc
1455 LINCOLN AVE.
11OLLAND MI, 49423
PHONE.: 61E396.1E119, 900.7411.09115
FAX: 616:3960944
OISTENCOVE STEEL SHELTERS
\ V WW.ICONSITELTEliS.COM
CCPrEIG.I ICDP,1 SHELItri STSTLIS,
OF- 7]-0,11
06/12/2015 14:06 6514379688
FRANDRUP_MASONRY
PAGE 02/02
Estimate or
6240 190TH ST. E. • HASTINGS, MN 55033
(651) 437-8072
frandrupmasorryggmaiLcom
,A11, Ak;';o1
.�
v
To: City of Lake Elmo
1OO858ridg*xaterSay
VV00dbu/y.yHH55128
pown:o�'Um,*097
Tvxrcm �e3J7//m58 Fax 414,305�o3o
July 24.%O15
Contact: Mike
Phone: 651-248-7828
Cell:
Project: Pebble Park Shelter Fax:
Email: MEouthilet@|akeelmuorg
We are pleased to provide the following quotation on items supplied by Poligon Park Architecture
QtV. Item Description Unit Price Extension
1 REK PolignnGable Roof Shelter 20'x24'wYMetal Roo
-K8ulti Rib Roof with 4:12Roof Pitch $12.970.00
- Cupola (Metal Non Vented) $SQO�OO
' Electrical Access +(2)cutouts $450.00
' Ornamentation ,on(1)end ufstructure $2.200.00
°Either Sunshine orLettered Arch &Medallion
SHELTER TOTAL $16'610.00
Installation Costs Broken Out Below
1 Install Installation rfabove shelter only $6.700�00
1 Pad Supply/Installation ofconcrete pad -Pour 2'vvidereach side $4.032.00
1 Footings (4)Concrete footings for Sqr20shelter $3.000�00
INSTALLATION TOTAL $12.732.00
Shelter above includes: Anchor Bolts, Engineered
Drawings, 5OUrSnow Load, BOmphWind Load, Freight
ToLake Elmo
°Site preparation and restoration byothers Sub Total See Above
^°This quote DOES NOT include any permits nrspecial inspections required Freight Included
bythe city, Does not include any excavation. Tax 6.875% —Not Included
Total
IMPORTANT INFORMATION:
+ Quotation kavalid for: 3UDays
v Freight based onshipment VzLake Elmo
o Shipment can currently be made in - to be determined; based on shop drawing approval
. Terms: Based oocredit approval -down payment may boreq.
v Pricing based on above quantities — any changes may require a revised quotation.
o Orders will be placed upon receipt qfePurchase Order uryour signed acceptance wythis quotation.
K3ake Flu rchasmOrders to: Pdigpn by Portercmrp 4uvuw`amxAve Holland, m|^n*zo
Thank You! Northland Recreation, LLC
Mike z:vrseg,
Representative
ACCEPTED BY: DATE:
411.'1,4, 4:1
t44fr '44.11it
Northland Recreation, LLC. greatly appreciates your consideration of our proposal. If it
is your desire to purchase any or all of the items listed in this proposal, we kindly ask
that you sign your acceptance on both pages of this quotation and complete the
following information to insure timely and accurate order entry.
Bill to address: (if different from quote) Ship to address: (if different from quote)
Delivery Contact:
Phone Number(s):
Desired Delivery Date:
* Please Note: Many factors are involved in the manufacturer's actual ship dates. We will
make every attempt to accommodate your preferred date.
Purchase Order # (if applicable):
* Please Note: Purchase orders to be made out to Northland Recreation LLC
is this project exempt from sales tax?
* if YES, please include a completed Certificate of Exemption
Color Selections (if applicable):
Additional Comments:
Terms:
O / We understand that all accounts are payable to Northland Recreation LLC. according to the terms shown on each
invoice, and if not paid on or before said date, are then delinquent. I / We agree to pay any and all service charges added
each month to past due invoices, Terms are Net 30 days upon delivery with approved credit.
O Unless notified in wilting to the contrary, all charges are due and payable in full at:
Northland Recreation LLC 10085 Bridgewater Bay Woodbury, MN 55129
O Credit approval may be required to complete this order.
O Additional charges may apply for applicable sales tax, extra unloading time, incorrect delivery addresses, and/or
cancellation of delivery without 24 hours prior notice.
O The Terms and Conditions of this signed quotation shall prevail over any inconsistent terms and conditions of a purchase
order, contract and / or confirmation related to this project.
ACCEPTED BY: DATE:
TI Cril OF
LAKEEL
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
UN
DATE: 8/18/15
Regular
ITEM #21
Sanctuary Park Trail
Mike Bouthilet, Public Works Superintendent
Parks Commission and Julie Johnson, City Clerk
Mike Bouthilet, Public Works Superintendent
Parks Commission
A
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ............ ...... ...................... Public Works Superintendent
Report/Presentation.........Public Works Superintendent/Parks Commissioner
Questions from Council to Staff Mayor Facilitates
Call for Motion .......... ............ Mayor & City Council
Discussion ...... . ..... ................ ....... ...... ........ .......... Mayor & City Council
Action on Motion............................................. ......... ...... Mayor Facilitates
POLICY RECOMMENDER: Public Works Superintendent
FISCAL IMPACT: TBD
SUMMARY AND ACTION REOUESTED: The Parks Commission will be considering final
quotes for the Sanctuary Park Trail at its August 171.11 meeting and will forward a
recommendation to the City Council for final approval. The project is anticipated to come in
under the previously approved budgeted amount.
RECOMMENDATION: Approve installation of Sanctuary Park Trail as recommended by the
Parks Commission.
L.
k
KE ELN1
t P r
DATE: 8/18/15
REGULAR
ITEM ki1.2.
AGENDA ITEM: Plan B versus Plan A cities
SUBMITTED BY: Clark Schroeder
THROUGH: Clark Schroeder. Interim City Administrator
REVIEWED BY: Clark Schroeder
SUGGESTED ORDER OF BUSINESS:
Introduction of he'll ........ ....... City Administrator
..... City Administrator
Questions from Council to Staff Mayor Facilitates
Call or Motion ..... . ..... ................... ....... Mayor & City Council
Discussion. ..... ..... ............ Mayor & City Council
Action on ..... .......... ................................. Nlayor Facilitates
POLICY RECOMMENDER: City Council
FISCAL IMPACT: Unknown
SUMMARY AND ACTION REQUESTED:
LEGISLATIVE HISTORY: A question was raised concerning what is the difference
between a Plan A and a Plan B city and what would it take to make Lake Elmo a Plan B city
versus the current status of a Plan A city.
Minnesota has two basic types of city governance: statutory cities, which operate under
the statutory city code and home rule charter cities. which operate under a local charter. Most
statutory cities have a weak mayor -council governing system. This means the mayor has all the
powers and duties of a council member in addition to those duties of a mayor. The council as a
whole retains ultimate administrative and legislative responsibility and authority, except where
an independent board. such as a utilities commission, has one for more specific functions.
Lake Elmo is currently governed under Minnesota Statute § 412.572 as a Fourth Class
Statutory Plan A city. Cities using the Plan A form of organization are the most common type of
city in our state. Plan A cities operate with a weak mayor -council. The Plan A city council
page --
City Council Meeting [Regular Agenda Item 19J
August 18, 2015
consists of an elected mayor and four or six elected councilmembers. One example of the
differences in a Plan A versus a Plan B city is in the role of the council in hiring/firing
employees of the city.
Statutory Plan A city councils have complete freedom to create whatever positions they
find necessary in addition to those required by statutes. Absent specific statutory or charter
authority. a city council may not delegate legislative or quasi-judicial power, A.G. Op. 62-1-a-3
(Nov. 2, 1998). In addition, a city council may not delegate any administrative power of a
discretionary nature unless authorized to do so by state law or city charter. Jewell Belting Co. v,
Village of Bertha, 91 Minn. 9, 97 N. W. 424 (1903). Councils may delegate merely ministerial
functions. Id. Except to the extent provided by statute, governance of the affairs of the city is
vest in the council.A.G. Op. 624-a-3. Under the City of Lake Elmo's current plan, the city
council is deemed to have the sole authority to handle the hiring and firing of city employees,
including department heads. Minn. Stat. § 412 also provides that the city council may appoint
employees for the city as deemed necessary for its proper management and operation. As such,
Plan A city councils may establish, by ordinance or resolution, a City Administrator role. State
statute does not specifically define the powers of the position, however, the duties delegated to
the City Administrator must be ministerial in nature. Jewell Belting Co., 97 N. W. at 425. The
duties that the council may delegate include the supervision ofworkers, accounting, the
preparation of reports, factual determinations. and execution of policies set by the council. The
administrator may not hire and fire employees or make purchases or let contracts unless the
council sets specific standards governing those actions. A.G. Op. 471-1F (Oct 24, 1961). The
A.G. Op. 471-IF discusses a city administrator's ability to hire and fire employees in the context
of an ordinance passed by the City Council of Brooklyn Park which delineated standards for that
city's administrator to hire and file employees. However. the Attorney General ultimately
concluded that the council may not delegate the ultimate authority to hire or remove officers,
employees and agents, stating that:
The council may adopt rules and standards for the guidance of the
administrator in carrying out all ministerial and administrative functions,
including the holding of examinations to determine merit and fitness for
appointment and obtaining and submission of particular evidence in connection
with the selection and dismissal of employees. But, the ultimate questions as to
appointment and dismissal are matters for the determination of the village
council on the basis of M.S. § 412.1 11."
The involvement of the council in daily operations varies by city. Some councils have very little
daily interaction, leaving most of the decisions to the administrator and the staff; others involve
themselves in the daily operations of running a city. It is up to each council to decide how much
authority it grants an administrator in a Plan A city.
Plan B Cities:
In Plan B Cities, also referred to as the "council-manager" form, the city manager
exercises the administrative power of the city and is responsible to the council for the proper
page 2 --
Citv Council Muwim-, [Rc—n6ar]gC17da Item/9]
Aoouu|8,20lj
administration ofall city affairs. Statutory cities must have apopulation o[over |.O00tnbc
eligible to operate as a Plan B City.
The city manager has complete discretion to appoint or remove staff mernbers within the
limits of other applicable laws. Minn. Stat. § 412.651 SUbd. 3). Neither the council nor any
individual councUnncmbcrmay dictate the appointment ofun),person to off -ice or employment �
bvthe manager, Nelson r.0A'»fEoenPrairie. No. /\ll-3jU(Minn.CLApp. Dec. 27,20ll) �
(unpublished decision). The council may not give orders k)any subordinate ofthe manager.
Minn. Stat.§4|2.66|. The council's control is indirect. through its selection and appointment of
thennunuocr Minn. Stmt. 64l2.h6|. Anoongthe various powers and duties ofthe City manager
laid out in Minn. 8ta¢. § 4|2.65|.the manager is also the purcbasiog,agent for the city. Minn.
Stot.6412.Og\.
)oxPlan Qcity. the council has onhone emp|o)ec,the chynuanu(yerand tile remainders
of the employees are the responsibility o[the mnunngcrThe city mouno@oralso appoints the city
clerk, the �caxurccthe city m�omneyand other cityofficials. The city onunage,submits abudget
to the council for approval, and has broad authorization to make purchases within the legally !
adopted budget. i
In order for the City n[Lake Eli -no 10 bcconnc o Plan B city, the city must folio",
procedure laid Out in Minn. Stat. § 412.551:
"Subdivision 1'0ne plan per election.
The council may. and upon petition therefor signed 6yvoters equal innumber toa1least
15 percent oythe electors voting akdle last previous city election. shol|, submit tnthe
voters at rcuu|arorspecial election the question Vfadoption bythe city of Optional Plan
Aor@. The city, may also upon its own motion submit anoptional plan for voter
consideration. Only one plan mbn|l he so submitted at any one election, except that any
such plan shall be submitted at tile election on incorporation of a city if the incorporation
petition so requests and the population of the proposed city. when tile submission of
Optional Plan B is proposed, is more than \.00O. No plan, except o home rule charter
submitted under chapter 4\O, shall he submitted in any city in which another optional
plan is already in effect until the latter plan has been in effect for at least three yrum."
Minn. Sta1. §4|2.55\ also |ayoout various steps the city must follow should the plan be
passed bythe voters, including specific }on�uu�cthat nnustbeused onthe hu|lo�the procedure
for adoption and abandonment. and filing auelection certificate.
Summary
In Minnesota. h]2cities operate under aPlan /\ form of government while only |7operate under
the Plan Elfhnmofgovernment. Svvitchina0ooPlan Bcity would beuprocess that without a
special election, would take till January 20|7. If the desire to have o Plan I] city is driven by o
-om|ofhaving less daily operational engagement with city business there could be avenues
explored to develop policies and procedures to lessen the operational work load for council
nncnnbco.
�
'
�
City Council Meeting [Regular Agenda Item 19]
August 18, 2015
Note: some text was used with permission from David Snyder and the League of Minnesota Cities.
BACKGROUND. INFORMATION (SWOT):
Strengths
Weaknesses
Opportunities
Threats
RECOMMENDATION: None
iIIii C.11'1" OF
LAKE ELMO
AYOR & COUNCIL COMMUNICATION
DATE: 8/18/15
REGULAR
ITEM: #23
AGENDA ITEM: Projected City Growth Analysis
SUBMITTED BY: Clark Schroeder Interim City Administrator
THROUGH: Cathy Bendel and Kyle Klatt
REVIEWED BY: City Staff
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ..... ....................................... City Administrator
Report/Presentation..... . , ...... ..... ................City Administrator
Questions from Council to Staff ......... ..... . ..... .......... ......... ..... Mayor Facilitates
Call for Motion ...... ............... ......... ........................ Mayor & City Council
Discussion ....... ..... .................. ....... Mayor & City Council
Action on Motion .............. ....... .................... ..... ...................... Mayor Facilitates
POLICY RECOMMENDER: City Council
FISCAL IMPACT: Unknown
SUMMARY AND ACTION REOUESTED:
A request was made by Mayor Pearson to prepare an analysis of Lake Elmo's projected population
growth. As with any future projection, assumptions need to be made that may or may not come to
pass. In just one assumption, the build out of the downtown mixed use zone could affect the
number of residential units built considerably. Another variable in calculating population growth
is the assumed people per residence. Some developments might have 2.0 people per residence
while other developments might have 2.5 or 3.0. A full analysis, breaking down each development
and the expected people per development would be something the council could request of staff
for a future meeting.
For this presentation, the most recent number of build outs for all projects has been used (2,043
new homes) to show where the City is at related to the Met Council most recently drafted local
forecast targets for 2020, 2030 and 2040 (letter attached).
-- page
City Council Meeting [Regular Agenda Item 23]
August 18, 2015
Please note that the Met Council targets reflect a decreasing number of residents per household in
the future (2.76 per HH for 2020, 2.66 per HH for 2030 and 2.56 per HH for 2040).
LEGISLATIVE HISTORY:
RECOMMENDATION: Discussion, information, and future direction for analysis.
ATTACHMENTS:
1. Met Council letter dated April 9, 2015 regarding updated draft forecasts for Lake Elmo
2. Growth projections; snapshot as of 8/14/15
-- page 2 --
April 8.2O15
Dean Zu|ege[City Administrator
City [)fLake Elmo
38OOLaverne Ave N
Lake Elmo, K4N55D42
Dear&4rZu|eger:
The Metropolitan Council requests your input on updates to your community's local forecast. The Council is
updating draft local forecasts in preparation for the release of Systems Statements this fall to kick off the local
comprehensive planning process,
The table below shows your community's 2020, 2030, and 2040 draft local forecasts (2015 update)� the table also
includes your community's cu/rentedopUad Thrive yW8P 2040 forecasts for comparison. (}n add)tion, a table with
draft local forecasts for all communities is enclosed with this letter)
ts for City CfLake Elmo
' Forecasts
(2O14aeadopted)
Draft forecasts
(2015update)
10,500
16,200
7.10]
2,900
3,350 3.800 �
The Council will accept comments onthe draft forecasts (2015update) through May 8,2Q15.0you have
questions or concerns about your local forecasts, please contact your Sector Repvenentebve, Ryon Garcia, at
Ryan.Ganoia@metc,state, nnn.uoor651'6O2'1832�
VVewill not publish these draft local forecasts until wmhave responded holocal comments and the Council
formally adopts those revised forecasts inJuly, Some draft forecasts will change based upon the local comments
we receive.
Afew things iono��
" The updated regional forecast released in March (metraouunciiorg/foremasts) reduces regional growth by
2040 by 5% for Population, 6% for households, and 15% forjobs. These reductions alone reduce many
community forecasts.
^ The draft local forecasts use updated real estate and land use data, These revisions have changed our
forecasts of growth across the region,
° Please remember that while the Council has reduced 30'yee/popu|aUon forecasts for some jurisdictions,
the Council will provide necessary wastewater infrastructure to honor existing 2030 commitments for land
tobeincluded inthe Metropolitan Urban Service Area hy2O4O(Thrive &Y3P204O.p21)�
BethReetz. Interim Director
Community Development Division
nc Council Member Harry Me|ander, District 12
a�
e*
N1 FTKOPQL il-A N
C0UHC\L
City of Lake Elmo
Growth Projections
Snapshot as of 8/14/15
X = have hit the Met Council Target
ahave not yet hit the Met Council Target
Projected OPmlative New New
New Cu
Development Development Cumulative
Homes Homes Residents Residents Residents HH Residential HH Residential HH
(2.0 per Home) (2.5 per Horne) (2.9 per Home)
0
.1,1.7,0 ?,:,.()(0. Per UorNiv. rkr4 n t t 2 9 p,,..r 1111f 1%moo „Ii(9
2011 24 2,806 8,117 8,129 8,139 24
2012 35 2,841 8,187 8,217 8,240 35
2013 37 2,878 8,261 8,309 8,347 37
8,466
2014 41 2,919 8,343 8,412 24 17
2015 3,019 8,543 8,662 8,756 88 105
2016 3,149 8,803 8,987 9,133 123 228
2017 3,359 9,223 9,512 9,742 0 210 438
2018 1 3,569 9,643 10,037 10,351 0 210 648
2019 1 3,779 10,063 10,562 10,960 0 210 858
'o20 ,1,q‘i N 10.4X3 X 11,087 X 11,569 X n '10
4,109 10,723 11,387 11,917 il iir4s-os8
2021 0 120
,
2022 4,229 10,963 11,687 12265
11,987 12,613 0 120 1308
2023 4,349 11,203 0 120 1428
1
2024 4,464 11,433 12,274 12,947 0 115 15433
2025 4,564 11,633 12,524 13,237 0 100 64
2026 4,664 11,833 12,774 13,527 0 100 1743
2027 4,764 12,033 13,024 13,817
14,107 0 100 1843
2028 4,864 12,233 13,274 0 100 1943
2029 4,964 12,433 13,524 14,3970 100 2043
2113o 9,.; El 1 2.41,1: 0.5 24 iEi 14,37 0 II 'Oil.
2031 4,964 12,433 13,524 9
14,397 0 0 2043
2032 4,964 12,433 13,524 14,397 0 0 2043
2033 4,964 12,433 13,524 14,397 0 0 2043
2034 4,964 12,433 13,524 14,397 0 0 2043
2035 4,964 12,433 13,524 14,397 0 0 2043
2036 4,964 12,433 13,524 14,397 0 0 22004433
2037 4,964 12,433 13,524 14,397 0 0
0
2038 4,964 12,433 13,524 14,3970 2043
2039 4,964 12,433 13,524 14,397 0 0 2043
L'11-tti -1,964 1 i '.433ri 1_1.524 14„3tr 1 2.1143
NOTE: Updated draft forcasts per Met Council:
Population 11H Res Per HH
2020 10,500 3,800 2.76
2030 14,100 5,300 2.66
2040 18,200 7,100 2.56
T 1 IF: crry or
KE ELM()
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
QQU CIL CO UNICA TIQN
DATE: 8/18/2015
Regular Agenda
ITEM #24
Old Village Work Group Membership
Mayor Pearson
Julie Johnson, City Clerk
Kyle Klatt, Community Development Director
Staff
Current members of the Old Village Work Group are:
Councilmember Julie Fliflet
Steve DeLapp
Brett Emmons
Nadine Obermueller
Jennifer Pelletier
Kathleen Haggard
Councilmember Anne Smith
Community Development Director Klatt has received inquiries from the following residents who
are interested in participating in the group:
Dick Wier
3645 Laverne Ave. N.
Lake Elmo Mn. 55042
(H) 651-777-7177
(C) 651- 206-1655
Dick Wier <aclwierlwaol.com>
Barry Weeks
3647 Lake Elmo Ave. N.
Bkweeks <bkweeks«taol,cont>
Andrea Albrecht
3603 Lake Elrno Ave. N.
Diane Knoll
(H) 651-777-9443
-- page 1 --
City Council Meeting, [Regular Agenda Item 13J
June 4, 2012
(C) 651-270-9120
(W) 651-774-8785
DIANE KNOLL ernkno110
And those interested in notification for meetings:
Dana Nelson
2871 Legion Ave
,,uswilt240:rcomeast.net
1 would like the Council to consider appointing the additional interested residents as members of
the Old Village Work Group.
-- page 2 --
Lake Elmo Sign
Policy Discussion
Neighborhood Size (sqft)
�
ParkvievvEstates 24
[anhaOeStation 28
Tapestry ]Z
Torre Pines 32
Tri'Lakes 42.5
Tana Ridge 53
Cimarron SS
City o/Lake Elmo Parks 64
Whistling Valley 81
Structure (sq10
175
N/A 126.5
Too Large
,
Too Large
1
1
7
1
>2
City of Lake Elmo
Development Sommnry
lottjeitedVIIII 11141411 PM, 1. 4.1.V111,10
Upd410.1 bilW1f1 N01.1
Development
Serat inn 34
Leona!
&mike Pon&
Ham liagordAZure
Agurc Commovial
District 914 School
Cornmeretal.•
Tool
Lake Elmo Ave
15,1.9
Dicernit Popp
Ryland
Emerson
Oakland High
Gommoicial
Towl
Old Village
Conyet S
Gorr.° N
Gon>ro
LISLOO
Easton V,lloo N
Engstrom
Schiligen Conlin
Iteidevelop
1 lam let on svnlith •
LE Elementary'
Commercial on 39'ili•
U0113
310
163
162
537
100
35
55
1362
92
41)
51
166
30
43
430
BMW Outs (Pee Dolts)
>Appyv 10 ys buildow; isoanni.1 phasing
7 year builtiout; annual phasing
6 year buildnui: annual phasing
yeat buildnitl; annual phasing
Rased on approvol concepi Man
There Projects in the queue
tin ild 011.1 011 ph= ;2 anticipated over 5 yea
4 year huildout; annual phasing
4 yew b./Moot; roma; pleasing
Lift:lutes from 4/18/14 1_27. meeting
100 7 yen build mill annual phasing
91 7 year build oui; annual phasing
11111 10 yen butidont; animal phasing
217 10 year build out; prinical phasing
0 6 year build our, annual phasing
143 9 yaw build out: annual phoning
0 'MD
0 No Owes yet ic-csivcel rtn P1411111110
41 Pee /AKA agreement
35 School has requested se -wet ASAP
120 6 yew build out, 6 vacant prreis
Total 9?7
Overall Total 2,769
Average
1.16.13l V111.11t 2014 21115 2016 2017 2018 2019 2020 2023 2022 2023 Thereafter Total
150,0110 16 50 34 30 311 30 30 30 30 30 0 310
350,000 0 0 25 25 25 25 25 2.5 13 0 0 161
350,000 0 15 30 94 2 3 0 0 0 0 0 0 162
325 0051 0 30 10 611 (70 WI 413 60 60 22 0 53/
0 0 0 0 20 0 20 0 20 20 20 100
0 0 35 0 0 0 0 0 0 Q 0 35
350,000 35 20 0 0 0 0 0 0 0 0 0 55
14500 5! 100 I 54 209 7.611 115 135 115 il3 "r2 213 I 1,362
'1.EID 0 19 15 15 15 15 0 U 11 0 92
350,000 0 2 15 15 14 0 0 0 Q 0 0 43'
350,000 1 12 15 15 8 0 n 0 0 0 0 5 t
150,000 0 C 0 20 20 20 20 20 20 20 20 166
0 0 0 80 0 0 U 0 0 0 0 81.1
350,000 0 0 0 0 15 15 13 0 0 0 0 43
150,000 1 33 45 315 74 50 46 2U 20 20 26 430
Updated !cumulative (mai
IKasideniiol
11Connectines 17 136 257 321 354 197 190 18/ 169 1 If
Cortunercial
`SCV,LT CO11=110115 only Convections 35 94 70 135 1)0 70 416 20 -10 40 46 726
• Thee entninel cad pawns in sooti,00 34 Mehl* Kw it: 'Trip 'Hudson owl Ktms), Insurance 011ice Ouilding and Ncure Moine! Clinic (110M in Engk Point Dusiness Padr
0 120
1117.1 _
148 2,769
2,769
330,1100 0 0 0 15 15 15 15 15 10 0 i 00
350,090 0 15 15 15 15 15 It 0 0 0 0 91
350,000 0 15 15 15 15 15 15 35 15
46 ( 12 21 r? 350,000 0 15 20 20 20 20 20 7n 20 20
350,0011 0 U 0 0 0 0 0 0 It 0
350,000 U 17 17 17 17 17 16 16 14 0 143
350,000 0 0 0 0 0 0 o 0 o n 0 0
350.000 0 o u 0 0 0 0 0 u 0 0
0 0 41 0 0 0 0 0 0 0 0
0 35 0 0 U 0 0 0 0 0 0 35
0 20 20 20 20 21) 20 0 0
150000 0 97 126 102 102 102 1133 66 611 59
57. 230 327 456 444 207 284 201 730 151
282 609 1,065 1,509 I ,T7fi 2,060 2,261 2,470 2,671
102 2,0-43
Lake Elmo Development Status - May 15, 2015
Developer
Lenna,
Hunters Crossing
Hammes
Easton Village
Boulder Ponds
Village Preserve
Inwood (Hogen)(PUD)
Village Park Preserve
VVi|df|om/er(9UD)
Lennar LE Avenue
Landucci(GoetschdFarm)
Hidden Meadows (Rookpoint)
Area Total Units
|94 310
|94 51
|94 DEAD
OV 217
|94 162
OV 91
|94 539
UV 104
OV 145
|94 DEAD
OP Posponed
OF, ?
Totals 1619
194units in Pipeline
OVUnits imPipeline
KJPUnits inPipeline
Population Calculation 1619X2.5=
Cunemt Approximate Population
Total by302S
Met Council 2040 Population Forecast
Minus ZOZ5Population Based on1OOY68ui|dout
Total Available Population Growth for 2040
Total Available Homes for Development (6052y2.5)
x
x
2
Preliminary
x
x
x
x
4 6
1062 / Financial Forecasting
657 SA[s+Connection =1618X54000=
\VVA[3+[onnections= 1619%$4000=
!EstirnatedHome Value %$3S0,OUO=
4048 Additional Tax Base (x.002)
8100
12148
18,200
12,148
6052
2421
S
$6/76I0U
$6,476,0001
|
$566,650,000 |
!
t1'131,300.00 ;
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1.1228 1624).95 11990!
Village
Approved Units
Future Units
Total
1-94 Corridor
Approved Units
Future Units
Total
Potential Reductions
Revised Future
New Total — Post CPA
557
565
1122
1272
1920
3192
1278
642
1914
611,.?;95C-1 4!
5$417k(11.._'
525 5s47 _
601 '?7-3
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465,04336-4545'4 ---5735-•
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2 2
6005
2038
760
170
14 3310231
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10060
1
2
Rural Areas
32 Parcels >36 Acres
Future OP Dev (-15%)
62 Parcels >18 Acres
Future OP Dev (-15%)
Rural
Current HH (2014)
Sewered HH 2030
Future HH 2030
Future Rural
Revised Forecast
Households 2030
Households 2040
Reduction
Summary
Future 1-94
Future Village
Future Rural
Potential Reductions
1-94
Village
Rural
1794 Acres
685 HH
2545 Acres
973 HH
2884
4300
8727
1543
8727
7100
1627
1920
565
1543
1278
0
349