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Home My WebLink About#5 39th St- Approve Tree Replacement AGENDA ITEM MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: September 1, 2015 CONSENT ITEM # 5 AGENDA ITEM: 39th Street Improvements – Approve Proposal for Tree Replacement SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): - Questions from Council to Staff ............................................. Mayor Facilitates - Public Input, if Appropriate………………………………….Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $2,739.65. The amount of $2,739.65 would be paid to Abrahamson Nurseries for the replacement of 5 trees at 10390 39th Street North. The amount would be charged against the 39th Street: Street and Sanitary Sewer Improvement project fund since the replacement is related to the removal of 5 existing trees to implement the project. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving, as part of the Consent Agenda, the proposal from Abrahamson Nurseries in the amount of $2,739.65 to complete the installation of five (5) 2.5-inch maple trees at 10390 39th Street North. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the Proposal from Abrahamson Nurseries in the not to exceed amount of $2,739.65 for the Installation of five (5) 2.5-inch maple trees at 10390 39th Street North.” City Council Meeting [Consent Agenda Item 5] September 1, 2015 -- page 2 -- LEGISLATIVE HISTORY/BACKGROUND INFORMATION: To facilitate the construction of the 39th Street North: Street and Sanitary Sewer Improvements Project, it was required to remove five (5) existing boulevard trees located in front of the property at 10390 39th Street North. As a matter of obtaining waiver of assessment agreements from the property owners the City agreed to pay for replacement trees in kind for the boulevard trees that were taken down. The attached proposal from Abrahamson Nurseries dated July 27, 2015 was obtained by the property owner and is consistent with a standard size and type of tree the City would plant in a boulevard area for a collector roadway. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, the proposal from Abrahamson Nurseries in the amount of $2,739.65 to complete the installation of five (5) 2.5-inch maple trees at 10390 39th Street North. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the Proposal from Abrahamson Nurseries in the not to exceed amount of $2,739.65 for the Installation of five (5) 2.5-inch maple trees at 10390 39th Street North.” ATTACHMENT(S): 1. Abrahamson Nurseries Proposal dated July 27, 2015. 2. Attorney Letter dated August 5, 2014. 3. Lawson Petition Waiver Amendment dated August 5, 2014. Proposal ABRAHAMSON NURSERIES 20021 St. Croix Trail North 2100 Tower Drive 1257 State Road 35 Scandia, MN 55073 Stillwater, MN 55082 St. Croix Falls, WI 54024 433-2431 439-2140 715-483-3040 Date:7/27/2015 Mike Lynskey 439-1412 Submitted To:OLD VILLAGE OFFICE CONDOMINIUMS John Mead 777-7603 Street:10390 39TH ST N Email Address:mike@lynskeyclark.com City, State, Zip:LAKE ELMO, MN We Propose hereby to furnish material and labor - complete in accordance with specifications below, for the sum of:$2,739.65 WITH CASH/CHECK (ADD 3% IF PAYING WITH CREDIT CARD) Payment to be made as follows:In full upon completion. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration from specifications below involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. AUTHORIZED Note: This proposal may be withdrawn SIGNATURE:by us if not accepted within 30 days. a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. We are pleased to submit the following estimate for: QTY.DESCRIPTION SIZE COST EXT. 0 5 MAPLE TREES: SUGAR, RUBRUM OR AUTUMN BLAZE 2.5"349 1745 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1745 MATERIALS, TAX, AND LABOR IF PAYING BY CHECK/CASH:$2,739.65 ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as stated above. Acceptance Date:Signature: