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Home My WebLink About#17 Sanctuary Park Trail Paving x MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 09/15/2015 CONSENT AGENDA ITEM #17 AGENDA ITEM: Approve Sanctuary Park Trail Paving SUBMITTED BY: Public Works Superintendent, Mike Bouthilet THROUGH: Parks Commission REVIEWED BY: Staff SUGGESTED ORDER OF BUSINESS: - Introduction of Item .................................................................................. Mayor - Report/Presentation………………………………Public Works Superintendent - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Parks Commission FISCAL IMPACT: $18,800 from Park Land Dedication Fund. This project was approved by the City Council at the July 1, 2014 meeting and budgeted funds remain to cover the full cost of the project. SUMMARY AND ACTION REQUESTED: Two quotes were received with the low bid being $18,800 from Brochman Blacktopping. The proposed trail is a 8’ wide bituminous trail from the parking lot to the play structure. RECOMMENDATION: Based on the aforementioned, staff recommends approval and if this item is removed from the Consent Agenda, staff recommends the following motion: “Motion to authorize expenditure of $18,800 from the Park Land Dedication Fund for paving the trail in Sanctuary Park according to the bid from Brochman Blacktopping.” BLACKTOPPING CO. www.brochinaiipaving.coin Licensed and Insured Cijstomer Name: 12770 Mckusick Rd., Stillwater, MN 55082 MN: 651-439-5379 WI: 715-294-1622 Asphalt Estimate Form ^^i^jt^ SoU.^^^ a -PhoneJ Serving the ' .^St. Croix Valley since 1972 Jate:_ Location of woric: Billing Address: _ Job sketch: a Pej^itNeeded o Otility Locate • Sprinkler System On-Site a Uen Waiver On Request Job description:. Email: M &0 Materials used are in compliance with the state highway specifications and thJckness meets or exceeds local building codes. -SM— Approximate square footage: Total Cost: ^Unit PriceS ^sq. it. contract: The owner hereby agrees to: Pay the contractor for the above described work in the following maimer. Down payment $ ^Balance upon completion of paving $ The contractor agrees to: fiimish the labor, materials, equipment, and skills necessary to complete the project. Both the owner and contractor agree that any additional work is extra based on square foot price or labor and materials. Owners or Purchaser Contractor To order by mail: sign your contract, mail with your down payment to Biochman Blacktopping Co. 12770 Mckusick Rd., Stillwater, MN 55082 To order electronic: sign contract and scan to brochmanpaying@msn.com or mikeblacktDp@gmail.com and contact us with electronic payment method. Approximate completion (due to weather or unstable soil conditions, completion date may be delayed) date: See: reveise side for Warranty and Temis and Conditions Thanks from BROCHMAN BLACKTOPPING CO. PURCHASE WABMANTY Full puicbase price inclades s 10 year warranty against fiiU dqith structural breakup on fliUy constructed residential driveways. CommBieial lots or espMt overlays are wammted for i year, Hiis watianty replays <x repsais the area brokett up at no extra chaige to the owner or purchaser. The contractor decides the method or repait Inclusions to Warranty - A one yeai; one time no charge service call to repair accidental dents not exceeding 1/2 inch in depth, {for small holes and dents sealing is recommended and must be purchased) Exclusions to Warranty - Cracks caused by natural fieeasing or frost expansion. Sinking or ciaddag caused my adjoining or underlying soil concBtion sack as improperly compacted fill or trenches constructed by a third party, liffing or cracking caused by root growth, any other damage caused by a third patty. Lim EXPECTANCY 15 TO 30 years before breakup and replacement or overlay, depending on the degree of mainteaancj^ the type rf subsoil under the asphalt and die use ttiat it vias intended for. OPTIONAL MAINTENANCE AGREEMENT By hiring Brochman Blacktopping Co. to periodically inspect and maintain your asphalt, your warranty against fiiU depth sttuctutal breakup may be extended (up to 20 years.) Brochman Blacktopping Co. recommends periodically sealing your surftce and any cracks every 2 to 4 years. For maximum life span, we recommend this service start within 2 years of installation. PURCHASER OR OWNERS RESPONSIBU^ITIES 1. Fw workers safety and prior to excavatton, trim or tie back vegetation or tree branches in the work area. Spray any weeds in the work area and any noxious weeds within 2 feet of the work area. Mark any known private underground wires or objects of concem such as sprinkler heads or electric wires fiom house to garage. The contractor is not responsible for any costs incurred due to damage &>T unmarked undei^und stmcmres. The contractor is responsible for calling for location of public underground utilities. 2. Prior to paving, notify the contractor of any changes, provide an outside water source if requested and open any garage doors or provide necessary information to the contractor to open garage doors if requested. 3. After paving, unless otherwise stated in the contract, backfill the edges of asphalt with appropriate materials to provide side support and prevent edge sinking or cracking. 4. Maintain the asphalt for desired longevity. PROBUCT INFORMATION Asphalt - A mixture of screened aggregate or rocks, sand or fines and bituminous oil or emulsion, He product is then mixed and heated ptior to installation. New asphalt can be sensitive to heat or high temperatures of (80 degrees plus) that may temporarily soften the surface. Avoid twisting or turning the wheels of your vehicle sharply when the vehicle is not in motiotL Avoid placing objects that have weight distributed to a point on the surface on any high temperature day. Asphalt is designed to be flexible in its early life span and becomes nK>re brittle as it ages. INDUSTRY STANDARDS AND WORKMANSHIP A smooth and compacted mat paved m a professional or work like manner with no puddles of water greater than 3/16 of an inch in depth (not applicable where slopes are less than 1 percent) no greater than 1/4 of an inch above or below any abutted joint, (cement walks or aprons or any existing pavements) is acceptable. Rocks or aggregates may show more on the surface where hand work is necessary. The Minnesota Asphalt Pavement Association recommends sealing the surfece of asphalt with asphalt emulsion to fill any small voids or cover surface deviation. Seating should be done within 2 years and is c(»isiden»i the end product IMPORTANT NOTICE Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid h» a timely manner. The contractor retains title to all merchandise covered by this agreement until paid in fiill. A late fee of 1.5 percoat per month shall ^ly to this contract and shall commence 30 days irom completion. Collection fees including reasonable attorney fees shall commence within 90 days fimm completion unless both parties agree to a separate written agreement.