HomeMy WebLinkAbout#13 -2014 Streets - Final Assessment Hearing AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: October 6, 2015
REGULAR
ITEM # 13
AGENDA ITEM: 2014 Street Improvements – Assessment Hearing on Improvements and
Adopting the Final Assessment Roll
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director
Dave Snyder, City Attorney
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ...................................................................... City Engineer
- Report/Presentation ....................................................................... City Engineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Open Public Improvement Hearing; Public Input .................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None.
Holding the final assessment hearing follows state statute for assessing benefitting properties for
the improvements and adopting the final assessment roll finalizes the special assessments to be
levied for the project.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to conduct the Final Assessment Hearing for the 2014
Street Improvements and to hear upon any objections to the proposed assessment whether
presented verbally or in writing. Following the Hearing, the Council is asked to consider
adopting the final assessment roll. The recommended motion for this action is as follows:
City Council Meeting [Consent Agenda Item X]
October 6, 2015
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“Move to approve Resolution No. 2015-78, Adopting the Final Assessment Roll
for the 2014 Street Improvements.”
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
On September 1, 2015, the City Council approved a Resolution declaring the costs to be
assessed, ordering the preparation of the proposed assessment, and calling for the hearing on
proposed assessment for the 2014 Street Improvements.
The Project is substantially complete and the Final Assessment Rolls for this project were
established per the City’s Special Assessment Policy and the final project costs for the
Improvements. Final total project costs were 90% of the authorized project amounts, or $188,500
less than planned. Therefore the unit assessment rates were reduced, at Council direction, to remain in line with the current assessment policies and practices, assessing 30% of eligible costs
to residential properties in each project area. With the reduced project costs and assessment
amounts, the City cost-share portion of the project is also reduced by $127,150, or 9.6% of the
planned amount.
Preliminary Final
TOTAL PROJECT $1,744,150 $1,561,891.41
City Share $1,322,350 $1,195,200 Assessed Costs $491,400 $429,200
UNIT ASSESSMENTS
Packard Park $6,000 (per unit) $5,000 (per unit)
Deer Pond Area $6,400 (per unit) $5,700 (per unit) Manning Trail $3,200 (per unit) $2,900 (per unit)
Tartan Park $95,800 (100% per foot) $87,400 (100% per foot)
Pursuant to Minnesota Statutes, Section 429 the Council must declare the final amount to be
assessed against the benefitting properties and the hearing on the proposed assessment for these improvements must be conducted. Staff has attached a proposed Final Assessment Roll per the
unit assessment amounts presented above. Mailed notice has been provided to each assessed
property and notice of the public hearing has been published in the local paper in accordance
with Minnesota Statutes, Section 429. The Final Assessment Roll must be certified to the County
Auditor by November 30, 2015.
RECOMMENDATION:
Staff is recommending that the City Council adopt Resolution No. 2015-78; Adopting the Final
Assessment Roll for the 2014 Street Improvements. The recommended motion for this action is as follows:
City Council Meeting [Consent Agenda Item X]
October 6, 2015
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“Move to approve Resolution No. 2015-78, Adopting the Final Assessment Roll
for the 2014 Street Improvements.”
ATTACHMENT(S):
1. Resolution No. 2015-78, Adopting the Final Assessment Roll on Street Improvements.
2. Final Assessment Roll.
3. Notice of Hearing on Street Improvements. 4. Final Project Cost Summary.
Resolution No. 2015-XX 1
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-78
A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR
THE 2014 STREET IMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessment for the 2014 Street Improvements. NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January, 2016,
and shall bear interest at the rate of 4.61% percent per annum from the date of the adoption of the
assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2015. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to the certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with the
interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she
may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 21 or interest will be charged through December 31 of
the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF
OCTOBER 2015. CITY OF LAKE ELMO
By: __________________________ (Seal) Mike Pearson
ATTEST: Mayor
________________________________ Julie Johnson City Clerk
CITY OF LAKE ELMO, MN.SEPTEMBER 20152014 STREET IMPROVEMENTSPACKARD PARK AREAFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAMEPID AMOUNT1 SCHWARTZ STEVEN R 2393 LAKE ELMO AVE N LAKE ELMO 55042 02402921320019 5,000.00$ 2 BUSH LARRY W & KATHRYN L 11140 24TH ST N LAKE ELMO 55042 02402921320012 5,000.00$ 3 FEUERHERM FREDERICK P & NANCY 11202 24TH ST N LAKE ELMO 55042 02402921320018 5,000.00$ 4 DAVIS PETER E & JEANNE E 11233 24TH ST N LAKE ELMO 55042 02402921310013 5,000.00$ 5 SCHMELZ JONATHAN & CAROL 11277 24TH ST N LAKE ELMO 55042 02402921310014 5,000.00$ 6 LAFAVOR RYAN B & NORMA P 11350 24TH ST N LAKE ELMO 55042 02402921310015 5,000.00$ 7 VANDERKELEN GARY J TRS & MARLINE A VANDERKELEN TRS 11355 24TH ST N LAKE ELMO 55042 02402921310010 5,000.00$ 8 HUNSTAD STEVE D & MERRI J 11420 24TH ST N LAKE ELMO 55042 02402921310011 5,000.00$ 9 JOHNSTON RAYMOND P & VICKIE 2410 LANSING AVE N LAKE ELMO 55042 02402921310012 5,000.00$ 10 KONISZCZUK WALDEMAR & JANICE 2430 LANSING AVE N LAKE ELMO 55042 02402921320017 5,000.00$ 11 FERGUSON ANTHONY G TRS 2450 LANSING AVE N LAKE ELMO 55042 02402921320016 5,000.00$ 12 MOELLER WILLIAM P JR & MARGARET MOELLER 2455 LANSING AVE N LAKE ELMO 55042 02402921310016 5,000.00$ 13 EITZMAN PHILIP D & DIANA M 2470 LANSING AVE N LAKE ELMO 55042 02402921320015 5,000.00$ 14 SCHWABEL KENDRA K 11365 24TH ST CT N LAKE ELMO 55042 02402921310009 5,000.00$ 15 GREUPNER GERALD W & PATRICIA 11375 24TH ST CT N LAKE ELMO 55042 02402921310008 5,000.00$ 16 RYAN STEPHEN P & PATRICIA A 11385 24TH ST CT N LAKE ELMO 55042 02402921310006 5,000.00$ 17 FOUT BRYAN JAMES & MOSEMAN & JOAN T MOSEMAN 11395 24TH ST CT N LAKE ELMO 55042 02402921310005 5,000.00$ 18 ST MICHEL MARK L & JAMIE J 11407 24TH ST CT N LAKE ELMO 55042 02402921310004 5,000.00$ 19 GESCHKE JAMES C & CLOE M 2450 LEGION AVE N LAKE ELMO 55042 02402921310003 5,000.00$ 20 MATTISON DONALD W & FAY A 2359 LEGION AVE N LAKE ELMO 55042 02402921420021 5,000.00$ 21 SMITH ADAM D 2329 LEGION AVE N LAKE ELMO 55042 02402921420020 5,000.00$ 22 JOHNSON SCOTT & JUDITH A 2320 LEGION AVE N LAKE ELMO 55042 02402921310007 5,000.00$ 23 BUCHECK DAVID J & ANN M 2301 LEGION AVE N LAKE ELMO 55042 02402921420019 5,000.00$ 24 BERNIER RICHARD A TRS & LINDA K BERNIER TRS 2257 LEGION AVE N LAKE ELMO 55042 02402921420018 5,000.00$ 25 BARTHOLOMEW CHERYL A & MICHAEL 2229 LEGION AVE N LAKE ELMO 55042 02402921430023 5,000.00$ 26 DURAND MARY JEAN TRS GREEN ACRES 11332 20TH ST N LAKE ELMO 55042 02402921340001 25,000.00$ 27 FAIRROW RICHARD S & SARAH M 2075 LEGION AVE N LAKE ELMO 55042 02402921430012 5,000.00$ 28 COOK CHRISTOPHER P & KAREN F 11120 20TH ST CT N LAKE ELMO 55042 02402921330011 5,000.00$ 29 JUNKER JEROME E & SANDRA L TRS & SANDRA L JUNKER T 11130 20TH ST CT N LAKE ELMO 55042 02402921330010 5,000.00$ 30 BURNS JAMES A & BETH R 11140 20TH ST CT N LAKE ELMO 55042 02402921330009 5,000.00$ 31 MORGAN DIANE TRUDEAU 11150 20TH ST CT N LAKE ELMO 55042 02402921330008 5,000.00$ TOTAL 175,000.00$ ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER 20152014 STREET IMPROVEMENTSDEER POND COURT AND TRAIL NORTHFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAMEPID AMOUNT1 WALMAR BEVERLY & JACK TRS 8203 HIDDEN BAY TRL N LAKE ELMO 55042 0902921320020 5,700.00$ 2 BROSSART DIANE S 8206 DEER POND TRL N LAKE ELMO 55042 0902921320003 5,700.00$ 3 KRINGS MICHAEL R & PATRICIA A 8220 DEER POND TRL N LAKE ELMO 55042 0902921320004 5,700.00$ 4 BRENGEN JOHN H & EMILY E 8260 DEER POND TRL N LAKE ELMO 55042 0902921310022 5,700.00$ 5 CAPELING LAWRENCE L & YVONNE 8281 DEER POND TRL N LAKE ELMO 55042 0902921340004 5,700.00$ 6 LARSON REUBEN A & GERALDINE R 8292 DEER POND TRL N LAKE ELMO 55042 0902921310021 5,700.00$ 7 NICOSIA S CHRISTIAN & ROXANNE 8295 DEER POND TRL N LAKE ELMO 55042 0902921340003 5,700.00$ 8 MODEAN JASON M & AMY L 8312 DEER POND TRL N LAKE ELMO 55042 0902921310020 5,700.00$ 9 OSTARELLO BENJAMIN 8323 DEER POND TRL N LAKE ELMO 55042 0902921340002 5,700.00$ 10 YARUSSO GENTILLE R JR & SHARON 8355 DEER POND TRL N LAKE ELMO 55042 0902921340001 5,700.00$ 11 HOLDER VIRGINIA M TRS & J THOMAS MCHENRY TRS 8390 DEER POND TRL N LAKE ELMO 55042 0902921310019 5,700.00$ 12 WALD LEON D & LORRAINE M 8401 DEER POND TRL N LAKE ELMO 55042 0902921310028 5,700.00$ 13 JOHNSON DONNA M 8405 DEER POND TRL N LAKE ELMO 55042 0902921310007 5,700.00$ 14 PETERSON CHARLES I & JUDITH 8233 DEER POND CT N LAKE ELMO 55042 0902921330018 5,700.00$ 15 BLANEY JAMES E & DAWN M 8237 DEER POND CT N LAKE ELMO 55042 0902921330019 5,700.00$ 16 FLANAGAN STEVEN J & SUSAN M 8239 DEER POND CT N LAKE ELMO 55042 0902921330020 5,700.00$ 17 SNELL JOHN B & JEANIE B 8241 DEER POND CT N LAKE ELMO 55042 0902921330014 5,700.00$ 18 BULTMAN PAUL A 8243 DEER POND CT N LAKE ELMO 55042 0902921330013 5,700.00$ 19 WILLIAMSON JUDITH C 8245 DEER POND CT N LAKE ELMO 55042 0902921330012 5,700.00$ 20 PEARSON RICHARD O & DIANE E 8247 DEER POND CT N LAKE ELMO 55042 0902921330011 5,700.00$ 21 LIPMAN ERIC L & KIMBERLY A 8249 DEER POND CT N LAKE ELMO 55042 0902921330010 5,700.00$ 22 CARLSON ERIC J & JANE L M 8251 DEER POND CT N LAKE ELMO 55042 0902921330009 5,700.00$ 23 SJERVEN GENE A & LORRAINE TRS 8255 DEER POND CT N LAKE ELMO 55042 0902921330008 5,700.00$ TOTAL131,100.00$ ADDRESS
CITY OF LAKE ELMO, MN.SEPTEMBER 20152014 STREET IMPROVEMENTSMANNING TRAIL NORTHFINAL ASSESSMENT ROLLPAGE 1 of 1NO. NAMEPID AMOUNT1 TARTAN PARK LLC 11455 20TH ST N LAKE ELMO 55042 02502921120001 87,400.00$ 2 SELINSKI MICHAEL JOSEPH 1875 MANNING TRL N LAKE ELMO 55042 02502921110001 2,900.00$ 3 NORMA L VALERI 1957 MANNING TRL N LAKE ELMO 55042 02502921110003 2,900.00$ 4 BEAN ROBERT D 1985 MANNING TRLN LAKE ELMO 55042 02502921110002 2,900.00$ 5 KIEKHAFER ALLEN L & MARCELLA 2040 MANNING TRL N LAKE ELMO 55042 02402921440006 2,900.00$ 6 ZWIEFEL MICHAEL P & COLLEEN M MORAN 2055 MANNING TRL N LAKE ELMO 55042 02402921440017 2,900.00$ 7 PEARSON RICHARD M & ANNE K 2101 MANNING TRL N LAKE ELMO 55042 02402921440018 2,900.00$ 8 SULLIVAN KOLLEEN F 2270 MANNING TRL N LAKE ELMO 55042 02402921440003 2,900.00$ 9 BIRD JAYNE E & RONALD E 2244 MANNING TRL N LAKE ELMO 55042 02402921440005 2,900.00$ 10 SCHMIDT LILLIAN M 2296 MANNING TRL N LAKE ELMO 55042 02402921410001 2,900.00$ TOTAL113,500.00$ ADDRESS
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2014 STREET IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 6,
2015, to consider, and possibly adopt, the proposed assessment against abutting property
for the 2014 Street Improvements. Adoption by the Council of the proposed assessment
may occur at the hearing. The following describes the area proposed to be assessed:
Packard Park Area: The amount to be specially assessed against each particular lot,
piece, or parcel of land located within the Packard Park Area, including 24th Street
North from Lake Elmo Avenue to Legion Avenue; 24th Street Court North;
Lansing Avenue North; 20th Street Court North; and Legion Avenue North from
20th Street to 24th Street is $5,000.
Manning Trail North: The amount to be specially assessed against each particular
residential lot, piece, or parcel of land located along Manning Trail North from
Manning Avenue to the City Limits is $2,900. The amount to be specially assessed
against Tartan Park, the non-residential property along Manning Trail North from
Manning Avenue to the City Limits is $87,400.
Deer Pond Area: The amount to be specially assessed against each particular lot,
piece, or parcel of land located within the Deer Pond Area, including Deer Pond
Trail from Hidden Bay Trail to Jack Pine Trail; and Deer Pond Court is $5,700.
You may at any time prior to certification of the assessment to the county auditor on
November 21, 2015, pay the entire assessment on such property to the City Clerk with
interest accrued to the date of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk 30 days from the adoption of this assessment. You
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 (date assessment
certified to County Auditor) or interest will be charged through December 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 4.61 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 10 years, the first of the installments to be
payable on or before the first Monday in January 2016, and will bear interest at the rate of
4.61 percent per annum from the date of adoption of the assessment resolution. To the
first installment shall be added interest on the entire assessment from the date of the
assessment resolution until December 31, 2015. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed street improvement assessment is $429,200. The City
contribution for the street improvement project is $1,195,200. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount of an
assessment unless a written objection signed by the affected property owner is filed with
the municipal clerk prior to the assessment hearing or presented to the presiding officer at
the hearing. The Council may upon such notice consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the
affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 1, 2015
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on September 9, 2015)
2014 STREET IMPROVEMENTS
City of Lake Elmo, Minnesota
Project No. 2013.135
JTD INVOICED %
$12,998.09 100.0%
$74,474.84 92.2%
$29,347.00 52.7%
$20,579.00 109.2%
$39,046.45 56.9%
$987.50 98.8%
$177,432.88 74.6%
JTD INVOICED %
$177,432.88 74.6%
FINAL COST
Construction Cost $1,469,015.70
Change Order No. 1 $7,988.30
Compensating Change Order No. 2 ‐ Reconcile bid quantities to actual.‐$91,056.29
REVISED Contract Amount $1,385,947.71
Contingencies $0.00
Engineering Report and Design Phase Services $88,460.43
Engineering Construction Phase Services $59,926.00
Construction Observation $39,046.45
Geotechnical Engineering $12,022.30
Legal, Fiscal & Administration $39,000.00
TOTAL PROJECT BUDGET $1,624,402.89
‐$62,511.48
$1,561,891.41
2014 STREET IMPROVEMENTS ‐ TOTAL ASSESSABLE PROJECT COSTS
Preliminary Final
$491,400 $429,200 Costs Assessed to Benefitting Properties
$1,322,350 $1,195,203 City Share of Street Improvement Costs Preliminary: Final:
Packard Park $6,000 $5,000
Construction Start Date:Deer Pond $6,400 $5,700
Substantial Completion Date:Manning Trail $3,200 $2,900
Final Completion Date:Tartan Park $95,800 $87,400
Easement & Description $1,000.00 Hourly NTE
TOTAL Engineering Fees $237,850.00
January 20, 2015
$1,380,000.00
October 31, 2014
Unit Assessments
ADDITIONAL SERVICES BUDGET CONTRACT TYPE
PROJECT BUDGET SUMMARY REPORT ‐ ENGINEERING SERVICES
PROJECT BUDGET BY PHASE BUDGET CONTRACT TYPE
Feasibility Report $13,000.00 Lump Sum
Design/Bidding Phase Services $80,732.00 Hourly NTE
Construction Administration $55,668.00 Est. Hourly
$137,900.00
$93,732.00
$74,518.00
Reimbursed from WLT:
TOTAL PROJECT BUDGET ‐ CITY OF LAKE ELMO
‐$69,600.00
November 21, 2014
October 10, 2014
$1,744,150.00
$39,000.00
July 8, 2014
$1,813,750.00
$68,600.00
Construction Staking $18,850.00 Est. Hourly
$20,000.00
$1,380,000.00
TOTAL Additional Services
TOTAL ENGINEERING SERVICE FEES $237,850.00
TOTAL PROJECT BUDGET BREAKDOWN
PROJECT INFORMATION
FEASIBILITY REPORT
Construction Observation $68,600.00 Est. Hourly
City of Lake Elmo, Minnesota
2014 Street Improvements
Project No. 2013.135
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