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Home My WebLink About#5 EP Blvd St Imp - Pay Request No 2 AGENDA ITEM MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: October 20, 2015 CONSENT ITEM # 5 AGENDA ITEM: Eagle Point Blvd Street and Utility Improvements – Pay Request No. 2 SUBMITTED BY: Ryan Stempski, Project Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): - Questions from Council to Staff ............................................. Mayor Facilitates - Public Input, if Appropriate………………………………….Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the Eagle Point Boulevard Street and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 2 to Miller Excavating, Inc. in the amount of $268,768.06 for the Eagle Point Boulevard Street and Utility Improvements”. City Council Meeting [Consent Agenda Item 5] October 20, 2015 -- page 2 -- LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Miller Excavating, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $268,768.06. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $19,544.78. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Pay Request No. 2 for the Eagle Point Boulevard Street and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 2 to Miller Excavating, Inc. in the amount of $268,768.06 for the Eagle Point Boulevard Street and Utility Improvements”. ATTACHMENT(S): 1. Partial Pay Estimate No. 2 PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER: CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6‐7‐8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION: FINAL COMPLETION:X ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE No.Approval Date Amount $1,249,494.09 Additions Deductions ‐$28,500.00 $390,895.65 1 8/4/2015 $28,500.00 $1,220,994.09 $390,895.65 $0.00 $102,582.81 $19,544.785.0% CONTRACT TIME TOTALS $0.00 $28,500.00 $268,768.06 NET CHANGE ($28,500.00) CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 2 9/30/20159/1/2015FROM EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS PROJECT NO. 2015.120 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER MILLER EXCAVATING, INC. 3636 STAGECOACH TRAIL NORTH STILLWATER, MN 55082 ATTN: STEVE ST. CLAIRE, PROJECT MANAGER 7/31/2015 6/15/2016 REVISED DAYS REMAINING 320 0 259 10/15/2015 ORIGINAL DAYS BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY FOCUS Engineering, inc.PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 2 EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2015.120 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $29,900.00 $29,900.00 0.00 $0.00 0.50 $14,950.00 2 LS 1 $6,850.00 $6,850.00 0.00 $0.00 0.50 $3,425.00 3 LF 3,100 $2.00 $6,200.00 0.00 $0.00 1,550.00 $3,100.00 4 EA 17 $200.00 $3,400.00 0.00 $0.00 8.00 $1,600.00 5 EA 2 $1,000.00 $2,000.00 1.00 $1,000.00 1.00 $1,000.00 6 HR 20 $100.00 $2,000.00 4.00 $400.00 4.00 $400.00 7 SY 5,145 $10.50 $54,022.50 0.00 $0.00 0.00 $0.00 8 SY 2,575 $1.15 $2,961.25 0.00 $0.00 0.00 $0.00 $107,333.75 $1,400.00 $24,475.00 9 EA 2 $2,800.00 $5,600.00 0.00 $0.00 2 $5,600.00 10 LF 764 $33.60 $25,670.40 0.00 $0.00 764 $25,670.40 11 EA 3 $3,400.00 $10,200.00 0.00 $0.00 3 $10,200.00 12 LF 12 $240.00 $2,880.00 0.00 $0.00 12 $2,880.00 13 CY 42 $52.00 $2,184.00 0.00 $0.00 0 $0.00 14 CY 42 $68.00 $2,856.00 0.00 $0.00 0 $0.00 15 LF 764 $3.50 $2,674.00 0.00 $0.00 0 $0.00 $52,064.40 $0.00 $44,350.40 16 EA 1 $2,650.00 $2,650.00 1.00 $2,650.00 1 $2,650.00 17 EA 1 $1,990.00 $1,990.00 0.00 $0.00 0 $0.00 18 EA 2 $4,770.00 $9,540.00 2.00 $9,540.00 2 $9,540.00 19 EA 1 $4,990.00 $4,990.00 1.00 $4,990.00 1 $4,990.00 20 EA 1 $4,560.00 $4,560.00 0.00 $0.00 0 $0.00 21 LF 209 $108.00 $22,572.00 31.00 $3,348.00 31 $3,348.00 22 EA 2 $985.00 $1,970.00 1.00 $985.00 1 $985.00 23 EA 1 $1,560.00 $1,560.00 0.00 $0.00 0 $0.00 24 EA 1 $2,190.00 $2,190.00 1.00 $2,190.00 1 $2,190.00 25 EA 2 $1,380.00 $2,760.00 2.00 $2,760.00 2 $2,760.00 26 EA 1 $1,270.00 $1,270.00 0.00 $0.00 0 $0.00 27 SF 32 $10.00 $320.00 32.00 $320.00 32 $320.00 $56,372.00 $26,783.00 $26,783.00 28 EA 2 $400.00 $800.00 2.00 $800.00 2 $800.00 29 LF 65 $15.00 $975.00 65.00 $975.00 65.00 $975.00 30 EA 2 $890.00 $1,780.00 1.00 $890.00 1.00 $890.00 31 LF 117 $33.00 $3,861.00 39.00 $1,287.00 39.00 $1,287.00 32 LF 971 $34.50 $33,499.50 584.00 $20,148.00 584.00 $20,148.00 33 EA 3 $1,695.00 $5,085.00 1.00 $1,695.00 1.00 $1,695.00 34 EA 7 $2,665.00 $18,655.00 5.00 $13,325.00 5.00 $13,325.00 35 EA 2 $475.00 $950.00 0.00 $0.00 0.00 $0.00 36 SF 27 $36.00 $972.00 0.00 $0.00 0.00 $0.00 $66,577.50 $39,120.00 $39,120.00 37 EA 11.00 $60.00 $660.00 0.00 $0.00 0 $0.00 38 EA 1.00 $60.00 $60.00 0.00 $0.00 0 $0.00 39 LF 553.00 $3.00 $1,659.00 0.00 $0.00 0 $0.00 40 SY 266.00 $5.00 $1,330.00 0.00 $0.00 0 $0.00 41 SY 380.00 $6.00 $2,280.00 0.00 $0.00 0 $0.00 42 LF 7,036.00 $2.00 $14,072.00 1,520.00 $3,040.00 3,570 $7,140.00 43 LS 1.00 $214,450.00 $214,450.00 0.31 $66,479.50 0.48 $102,936.00 44 CY 12,000.00 $11.95 $143,400.00 5,760.00 $68,832.00 5,760 $68,832.00 45 SY 2,700.00 $9.00 $24,300.00 350.00 $3,150.00 350 $3,150.00 46 RS 34.00 $150.00 $5,100.00 17.00 $2,550.00 17 $2,550.00 47 TN 9,850.00 $12.65 $124,602.50 3,625.00 $45,856.25 3,625 $45,856.25 48 TN 9.00 $80.00 $720.00 0.00 $0.00 0 $0.00 49 TN 1,825.00 $62.00 $113,150.00 0.00 $0.00 0 $0.00 16"X6" REDUCER MJ DUCTILE IRON COMPACT FITTING 4" POLYSTYRENE INSULATION 16" DIP CL. 52 WATERMAIN SUBTOTAL ‐ DIVISION 2 DIVISION 3 ‐ WATERMAIN 16" BUTTERFLY VALVE & BOX 16"X45° BEND MJ DUCTILE IRON COMPACT FITTING 16"x16" TEE MJ DUCTILE IRON COMPACT FITTING CONNECT TO EXISITING WATERMAIN 12" GATE VALVE REMOVE AND REPLACE VALVE BOX HYDRANT TEMPORARY ROCK CONSTRUCTION ENTRANCE STREET SWEEPING 6" TOPSOIL AND SOD HYDRAULIC MULCH (TEMPORARY) 16"X12" REDUCER MJ DUCTILE IRON COMPACT FITTING SANITARY SEWER PIPE ‐ 8" SANITARY SEWER MANHOLE ‐ TYPE 301 SUBTOTAL ‐ DIVISION 1 EXCESS MANHOLE DEPTH REMOVAL OF UNSTABLE FOUNDATION MATERIAL DIVISION 2 ‐ SANITARY SEWER CONNECT TO EXISTING SANITARY SEWER MANHOLE STABILIZING AGGREGATE BORROW TELEVISING 6" GATE VALVE & BOX DIVISION 1 ‐ GENERAL MOBILIZATION TRAFFIC CONTROL SILT FENCE INLET PROTECTION ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT AMOUNT THIS PERIOD TOTAL TO DATE SUBTOTAL ‐ DIVISION 3 DIVISION 4 ‐ STORM SEWER REMOVE EXISTING STORM SEWER STRUCTURE CATCH BASIN/MANHOLE ‐ TYPE 406 RESET EXISTING CATCH BASIN CASTING REPAIR EXISTING CATCH BASIN CONCRETE REMOVE EXISTING STORM SEWER (ALL TYPES AND SIZES) CONNECT TO EXISTING STORM SEWER STRUCTURE STORM SEWER PIPE ‐ 12" RCP STORM SEWER PIPE ‐ 15" RCP CATCH BASIN ‐ TYPE 404 AGGREGATE TRAIL RESTORATION BITUMINOUS NON‐WEAR COURSE CLASS 6 AGGREGATE BASE SUBTOTAL ‐ DIVISION 4 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) REMOVE AND DISPOSE OF EXISTING CONCRETE CURB COMMON EXCAVATION SELECT GRANULAR BORROW (CV) (P) SUBGRADE CORRECTION SUBGRADE PREPARATION DIVISION 5 ‐ STREETS SALVAGE POST AND SIGN REMOVE POST AND SIGN SAWCUT BITUMINOUS OR CONCRETE REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT AMOUNT THIS PERIOD TOTAL TO DATE 50 TN 1,825.00 $62.00 $113,150.00 0.00 $0.00 0 $0.00 51 GA 842.00 $3.00 $2,526.00 0.00 $0.00 0 $0.00 52 LF 6,596.00 $12.00 $79,152.00 0.00 $0.00 0 $0.00 53 EA 4.00 $2,970.00 $11,880.00 0.00 $0.00 0 $0.00 54 SY 40.00 $55.00 $2,200.00 0.00 $0.00 0 $0.00 55 SY 295.00 $27.00 $7,965.00 0.00 $0.00 0 $0.00 56 LF 6,660.00 $9.00 $59,940.00 2,297.00 $20,673.00 2,297 $20,673.00 57 EA 50.00 $150.00 $7,500.00 16.00 $2,400.00 16 $2,400.00 58 EA 8.00 $400.00 $3,200.00 4.00 $1,600.00 4 $1,600.00 59 EA 6.00 $515.00 $3,090.00 2.00 $1,030.00 2 $1,030.00 60 EA 4.00 $600.00 $2,400.00 0.00 $0.00 0 $0.00 61 EA 18.00 $350.00 $6,300.00 0.00 $0.00 0 $0.00 62 SF 15.00 $45.00 $675.00 0.00 $0.00 0 $0.00 63 EA 2.00 $200.00 $400.00 0.00 $0.00 0 $0.00 64 LF 7,116.00 $0.53 $3,771.48 0.00 $0.00 0 $0.00 65 LF 1,524.00 $0.53 $807.72 0.00 $0.00 0 $0.00 66 LF 2,558.00 $0.53 $1,355.74 0.00 $0.00 0 $0.00 67 EA 2.00 $1,200.00 $2,400.00 0.00 $0.00 0 $0.00 68 LS 1.00 $4,500.00 $4,500.00 0.00 $0.00 0 $0.00 69 EA 10.00 $815.00 $8,150.00 0.00 $0.00 0 $0.00 $967,146.44 $215,610.75 $256,167.25 TOTALS ‐ BASE CONTRACT $1,249,494.09 $282,913.75 $390,895.65 CHANGE ORDER NO. 1 CO1‐1 LF (2,850.00)$9.00 ‐$25,650.00 0.00 $0.00 0 $0.00 CO1‐2 EA (19.00)$150.00 ‐$2,850.00 0.00 $0.00 0 $0.00 TOTALS ‐ CHANGE ORDER NO. 1 ‐$28,500.00 $0.00 $0.00 TOTALS ‐ REVISED CONTRACT $1,220,994.09 $282,913.75 $390,895.65 PERFORATED PVC EDGE DRAIN DRAINTILE CLEANOUT PERFORATED PVC EDGE DRAIN DRAINTILE CLEANOUT DRAINTILE CONNECTION INTO CATCH BASIN PRECAST CONCRETE HEADWALL FOR DRAINTILE BITUMINOUS MATERIAL FOR TACK COAT CONCRETE CURB AND GUTTER DRIVEWAY VALLEY GUTTER 6" CONCRETE DRIVEWAY PAVEMENT BITUMINOUS DRIVEWAY PAVEMENT BITUMINOUS WEAR COURSE PAVEMENT MARKINGS ‐ POLY PREFORMED SUBTOTAL ‐ DIVISION 5 ADJUST MANHOLE CASTING ADJUST GATE VALVE BOX FURNISH SIGN PANEL INSTALL SIGN PANELS 4" SOLID LINE WHITE EPOXY 4" SOLID LINE YELLOW EPOXY 4" BROKEN LINE YELLOW EPOXY STOP BAR ‐ POLY PREFORMED TEMPORARY PAVEMENT STRIPING