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HomeMy WebLinkAbout10-20-15 CCMP`11IJ. CrIN I t,"‘. KE ELMO Oar Alissioll if to Novick 011ali(y Public SoTicef a Feliw//i IZeivil.rib Alcinner Preseivins,ilie City's Open SPac'e ) NOTICE OF MEETING City Council Meeting Tuesday, October 20, 2015 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda A. Call to Order B. Pledge of Allegiance C. Roll Call/Order of Business D. Approval of Agenda E. Accept Minutes 1, a. Approve September 15, 2015 Minutes b. Approve October 6, 2015 Minutes F. Council Reports G. Presentations/Public Comments/Inquiries H. Finance Consent Agenda 2. Approve Payment of Disbursements 3. Approve Finance Report Dated 9/30/15 4. Approve Quote to Seal and Abandon Test Well No. 4 5. Approve Eagle Pt. Blvd. Street and Utility Improvements Pay Request No, 6. Accept September 2015 Assessor Report Other Consent Agenda 7. Approve Request for Public Works Operator Position 8. Manning Avenue Phase 1 Municipal Consent J. Regular Agenda 9. Lake Elmo Airport Realignment - Resolution 2015-80 10. Hammes Plat Extension it Practice for Adding Committee/Commission members 12. Human Resources Committee Applications 13. Planning Commission Application 14. Community Development Director Position Vacancy 15. Proforma Update 16. Lake Elmo Water Rate Reduction Analysis (Fltflet request) K. Staff Reports and Announcements L. Adjourn CITY OF LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 A. CALL TO ORDER. Mayor Pearson called the meeting to order at 7:00pm. PRESENT: Mayor Mike Pearson and Council Members Julie Fliflet, Anne Smith, Justin Bloyer, and Jill Lundgren. Staff present: Interim Administrator Schroeder, City Attorney Brekken, City Engineer Griffin, Finance Director Bendel, Community Development Director Klatt, Library Director Deprey, Fire Chief Malmquist, Planner Gozola and City Clerk Johnson. B. PLEDGE OF ALLIGENCE C. APPROVAL OF AGENDA Councilmember Fliflet moved Item 14 to the Regular Agenda and tabled item 27. Mayor Pearson moved item 13 to the Regular Agenda. Councilmember Bloyer moved item 28 up to before item 23. Mayor Pearson moved item 15 to the Regular Agenda. Councilmember Fliflet, seconded by Mayor Pearson, moved TO APPROVE THE AGENDA AS A MENDED. MOTION PASSED 5 — 0. D. ACCEPT MINUTES. Minutes of the September 1, 2015 Regular Meeting were accepted as amended. E. COUNCIL REPORTS Mayor Pearson: Announced Christ Lutheran Church Rally Day on September 20111, 9:00 a.m. would appreciate local support due to construction. Councilmember Fliflet: Attended Finance Committee meeting, Library Board meeting, Fanners Market and announced strong interest from residents in serving on an Environmental Committee. Thanked staff for all their assistance. Councilmember Smith: Spoke with a resident on property site issues, inet with Lennar representatives at the Savona development. Councilmember Bloyer: Spoke with residents regarding 30th Street, the dog park proposal, downtown project and cemetery proposal. Reported on additional cost incurred by the City on legal publications. Noted a resignation from the Finance Committee and stated he does not feel he is an asset to the Finance Committee and submitted his resignation as a committee member. Councilmember Lundgren: Noted that September 26th is the last Fanners Market for 2015. F. PUBLIC COMMENTS/INQUIRIES None G. PRESENTATIONS Susan Schmidt, Trust for Public Land, reported that conserving Tartan Park as a public park does not have strong support at this time and the Trust for Public Land will not be pursuing this project any fitrther at this time. H. FINANCE CONSENT AGENDA LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 2. Approve Payment of Disbursements 3. Accept Assessor Report 4. Approve Financial Report Dated August 31, 2015 5. Approve Purchase of Replacement Skid Unit for Fire Department Brush Truck 6. Approve Eagle Point Blvd. Street Improvements — Pay Request No. 1 7. Approve Production Well No. 4 — Pay Request No. 10 (FINAL) 8. Approve Production Well No. 4 — Compensating Change Order No. 2 Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. I. OTHER CONSENT AGENDA 9. Accept Building Report 10. Approve Election Judge Appointments for November 4, 2015 Special Election — Resolution 2015-74 11. Phase 2 Downtown Street, Drainage and Utility Improvements: Request County to Proceed with 306 Street Right -of -Way Acquisition 12. Approve Lake Elmo Jaycees Temporary Liquor License for 2015 Volksmarch October 10, 2015 16. Approve Fire Station Parking Lot Paving 17. Approve Sanctuary Park Trail Paving Councilmenther Smith, seconded by Mayor Pearson, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. J. REGULAR AGENDA ITEM 13: ADOPT TARTAN PARK RESOLUTION — Resolution 2015-75 Interim Administration Schroeder reviewed proposed Resolution 2015-75 summarizing the City's position on the future disposition of Tartan Park. Councilmember Fliflet, seconded by Councilmember Smith, moved TO ADOPT RESOLUTION 2015-75 RELATING TO TARTAN PARK. MOTION PASSED 4 — 1. (Bloyer — Nay) ITEM 14: STATUS OF ARTS CENTER Interim Administrator Schroeder reviewed his memo to the Council reporting on the present use and condition of the Arts Center, noting that the property is in disrepair and may not meet standards for a public facility. Schroeder reviewed photos of the property and current utility and insurance cost information. Mike Kramer, 142500 45th Street, Stillwater, offered a history of the Arts Center as a member of the New Century Artists painting group that has been meeting every Monday night since 2008 at the Arts Center. Noted that the building was a true arts center and utilized more heavily for that purpose prior to the Library moving in. The group has provided over 50 paintings currently hanging at the Lake Elmo Library. Page 2 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 Susan Kane, 4372 Little Bluestem, Lake Elmo, spoke on behalf of the Valley Friendship Club that has been meeting at the Arts Center and storing supplies there since 2010. The group provides activities for kids and young adults with disabilities. Councilmembers discussed the condition of the property with no support for demolish the building at the present time. Consensus was to obtain costs for repairing the building and assessing the current uses. Interim Administrator Schroeder noted that if the building is retained for public use it should be updated to ensure safety. Bill Walker, 3603 Laverne Avenue N., stated he lives across from the Arts Center and expressed concern over the exterior condition of the house and property. He encouraged the Council to tour the property and consider demolishing it. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO NOT DEMOLISH THE ARTS CENTER AND TO ALLO WART GROUPS TO CONTINUE TO USE THE BUILDING AS THEY HAVE BEEN. MOTION PASSED 3 — 2. (Pearson, Bloyer — nay) Mayor Pearson stated that the City has a liability with public use of the building, a neighbor objection and the City is setting a bad example by allowing the property to fall into disrepair. Pearson suggested that the building should be winterized and investigated. Councilmember Bloyer stated that the City has an obligation to make sure the building is safe before people use it any longer. Finance Director Bendel noted that the Arts Center is currently insured as a vacant building and coverage will need to be added if it will continue to host the public. Councilmember Bloyer, seconded by Councilmember Fliflet, moved TO INSTRUCT THE FINANCE DIRECTOR TO IMMEDIATELY PLACE INSURANCE COVERAGE ON THE BUILDING AND INSTRUCT THE BUILDING INSPECTOR TO INSPECT THE BUILDING. MOTION PASSED 5 — O. ITEM 15. DOWNTOWN PHASE 1 AND PHASE 2 STREETSCAPE AND LANDSCAPE PLANS — APPROVE ALLEY CONCEPT PLAN CHANGES City Engineer Griffin reviewed the features of the proposed plan changes and noted that curbs will be installed on Laverne Avenue in the next week so decisions need to be made on where curb cuts will go. Library Director Deprey thanked the engineering department for their work on the alley design. Deprey reported that the Library Board heard concerns from residents and neighboring businesses at a board meeting and felt this was the best compromise after weighing all the input. Councilmen:6er Bloyer, seconded by Councilmember Smith, moved TO APPROVE THE REVISED ALLEY PLAN FOR THE PHASE I DOWNTOWN STREET, DRAINAGE AND UTILITY IMPROVEMENTS. MOTION PASSED 5 — O. Mayor Pearson, seconded by Councilmember Bloyer, moved TO ASK THE LIBRARY BOARD TO COVER ADDITIONAL COST OF THE REVISED ALLEY PLAN FROM LIBRARY FUNDS. MOTION FAILED I — 4. (Bloyer, Fliflet, Lundgren, Smith — Nay) Page of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 ITEM 18: GATEWAY CORRIDOR MARKET AND FISCAL IMPACT STUDY Interim Administrator Schroeder introduced the East Metro Strong and Bus Rapid Transit concept. Community Development Director Klatt noted that the Planning Commission also received information from East Metro Strong at the last meeting. Will Schroeer, Executive Director of East Metro Strong, explained that the market study would not bind the City to anything and explained how the information may be useful to the City. Councilmember Fliflet, seconded by Mayor Pearson, moved to remove the motion from the table TO CONTRIBUTE $20,000 TO THE LAKE ELMO MARKET AND FISCAL IMPACT STUDY. MOTION PASSED 3 — 2. (Bloyer, Smith — Nay) ITEM 19. MANNING AVENUE REDESIGN/REALIGNMENT Interim Administrator Schroeder reviewed a map of the area, noting staff recommendation to approve Concept C. Frank Ticknor, Washington County Public Works, discussed the phases and timeline for the project. Councilmember Bloyer, seconded by Mayor Pearson, moved TO ACCEPT THE STAFF AND PLANNING COMMISSION RECOMMENDATION TO APPROVE CONCEPT C. MOTION FAILED 2 — 3. (Fliflet, Lundgren, Smith — Nay) Discussion held concerning stoplight locations, traffic patterns and safety issues. Councihnember Fliflet, seconded by Councilmember Lundgren, moved TO ACCEPT CONCEPT C2, TO NOT BUILD THE ROAD FROM OLD HIGHWAY 5 TO CSAH 14 AT THIS TIME, ANDTO EXPLORE OPTIONS ON TEMPORARY EMERGENCY VEHICLE ACCESS BETWEEN THE CUL DE SAC AND CSAH 14. MOTION PASSED 3 — 2. (Pearson, Bloyer — Nay) ITEM 20: PEBBLE PARK PICNIC SHELTER Public Works Superintendent Bouthilet presented itemization of costs for add on features of the Pebble Park picnic shelter recommended by the Parks Commission. Councihnember Fliflet, seconded by Councilmember Lundgren, nzoved TO APPROVE THE PEBBLE PARK PICNIC SHELTER WITHOUT THE LOGO AND ORNAMENTATION ON THE GABLE END. Mayor Pearson, seconded by Councilmember Lundgren, moved TO AMEND THE MOTION TO ALLOW THE LASER CUT CITY LOGO TO REMAIN. AMENDMENT PASSED 5 — 0. PRIMARY MOTION PASSED 4 — 1. (Bloyer — Nay) ITEM 21: DOWNTOWN PHASE 1 AND PHASE 2 STREETSCAPE AND LANDSCAPE PLANS — APPROVE SCOPE OF IMPROVEMENTS Frank Ticknor, Washington County Public Works, provided a review of the process of the project and asked for the Council's guidance on burying the overhead utilities. Discussion was held concerning the cost of burying the utilities and potential funding sources. Barry Weeks, 3647 Lake Elmo Avenue, stated concern that the cost of burying the overhead utilities could increase and stated that this money could be spent on a lot of other things. Page 4 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 Dick Wier, 3645 Laverne Avenue, stated that there will be power lines everywhere else so there is not value in burying lines on one street and also expressed concern over hidden costs. Stuart Johnson, 3603 Lake Elmo Avenue, expressed concern about the cost of the project and feels the costs will increase. Wally Nelson, 4582 Lilac, stated a franchise fee is a tax and asked why the city would pay for the cost for upgrades inside buildings when that was not done for sewer hookups. Mayor Pearson, seconded by Councilmember Lundgren, moved TO NOT BURY THE UTILITIES OWNED BY XCEL ENERGY AND COMCAST ALONG LAKE ELMO AVENUE FROM THE RAILROAD TO OLD HIGHWAY 5. MOTION PASSED 5 — O. Discussion held concerning the lighting portion of the project. David Faint, 3617 Laverne Avenue, stated there are too many lights in the proposed plan. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO APPROVE THE EVANS STYLE LIGHT FOR THE DOWNTOWN PROJECT AND FOLLOW THE REVISED LAYOUT PROVIDED BY WASHINGTON COUNTY. After discussion and receiving further information from SEH, MOTION FAILED 0 — 5. Councilmember Fliflet, seconded by Mayor Pearson, moved TO MIX THE EVANS LIGHT WITH ACORN LIGHTS WITH CAPS IN THE DOWNTOWN AND DIRECT THE LIGHTING DESIGNER TO REVISIT THE PLAN WITH DIRECTION THAT THE CITY COUNCIL WANTS AS FEW LIGHTS AS POSSIBLE AND WORK WITH STAFF TO FIND FIXTURES THAT COMPLY WITH CITY CODE AS CLOSELY AS POSSIBLE. MOTION PASSED 3 — 2. (Bloyer, Smith — Nay) Discussion held concerning the landscaping portion of the project. Revised plans were presented based on past input from the City Council. Cost and need for irrigation was discussed with alternatives offered such as asking for businesses and other to adopt planting areas for purposes of providing maintenance. Mayor Pearson, seconded by Councilmember Bloyer, moved TO APPROVE THE PRIOR WORKSHOP PLAN AS IT RELATES TO THE PLANTING BEDS. MOTION PASSED 3 — 2. (Fliflet, Lundgren — Nay) Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE THE LANDSCAPE ARCHITECT PLAN FOR TREES IN THE DOWNTOWN PROJECT. MOTION PASSED 4 — 1. (Fliflet — Nay) ITEM 22: INTERNAL FINANCIAL CONTROLS Councilmember Fliflet introduced the request for Council support of the City's internal control policy passed earlier this year, noting concurrence from the City's auditor and bond counsel. Page 5 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 Councilmember Bloyer expressed concern over transparency and stated that past City Council members have had access to full working documents. Mayor Pearson stated that the City should have written policies concerning this subject. Councilmember Lundgren asked for the City Attorney to provide his opinion on the request to release the information. Attorney Snyder stated that when Councilmember requests a working document it can be furnished and suggested that the information requested by provided as long as staff can include some protection and disclaimer. Snyder suggested that the Council discuss a process for addressing similar requests in the future. Dale Doerschner, 3150 Lake Elmo Avenue, stated he has been hearing the Council ask for profon-nas that haven't been provided, and expressed concern over the Finance Committee agendas. Stuart Johnson, 3603 Lake Elmo Avenue, stated that models are essential and it seems unusual to not provide working documents to the Council. Councihnember Fliflet, seconded by Councilmember Lundgren, moved TO SUPPORT THE STAFF AND UPHOLD THE CITY'S INTERNAL CONTROL POLICY SURROUNDING THE RELEASE OF PROPRIETARY FINANCIAL INFORMATION. MOTION PASSED 3 — 2. (Pearson, Bloyer — Nay) Councilmember Bloyer moved TO MOVE AGENDA ITEM 28 TO BEFORE ITEM 23. MOTION DIED FOR LACK OF A SECOND. Councilmen:6er Fliflet, seconded by Councilmember Smith, moved TO CONSIDER THE SAVONA AGENDA ITEMS NEXT. MOTION PASSED 3 — 2. (Pearson, Bloyer — Nay) ITEM 24: SAVONA 3RD ADDITION FINAL PLAT — RESOLUTION 2015-70 Community Development Director Klatt reviewed prior City Council action on the plat and clarified areas of past concern. Councilmember Bloyer, seconded by Mayor Pearson, moved TO ADOPT RESOLTUION 2015-70 APPROVING THE FINAL PLAT FOR SAVONA 3" ADDITION WITH CONDITIONS 11 AND 12 STRICKEN. Councilmember Smith moved TO LEAVE CONDITON 12 IN THE APPROVAL AND DIRECT THE LANDSCAPE ARCHITECT TO LOOK AT THE PLANS. AMENDMENT DIED FOR LACK OF SECOND. PRIMARY MOTION FAILED 2 — 3. (Fliflet, Lundgren, Smith — Nay) Councilmember Smith stated that she met with representatives at the Savona development and thanked them for their attempts to make the exterior of the townhomes look better. Discussion held regarding multifamily classification and design standards. Councilmember Fliflet suggested rewording the City's code to better define multifamily and single family. Challenges related to landscaping around the stormwater pond retaining wall were discussed. Councilmember Fliflet stated the City should review the park to be installed by the developer. Councilmember Bloyer stated that he would not support that condition, as the park is on private property. Page 6 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 Councilmember Smith, seconded by Councihnember Lundgren, moved TO ADOPT RESOLUTION 2015-70, STRIKING CONDITION 11. MOTION FAILED 2 — 3. (Pearson, Bloyer, Fliflet — Nay) Councilmember Fliflet, seconded by Councilmember Smith, moved TO ADOPT RESOLUTION 2015-70 APPROVING THE FINAL PLAT FOR SAVONA AS PRESENTED AND RECOMMENDED BY STAFF. MOTION PASSED 3 — 2. (Pearson, Bloyer — Nay) ITEM 25 — SAVONA 3RD ADDITION DEVELOPMENT AGREEMENT —RESOLUTION 2015-71 Councihnember Smith, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2015-71 APPROVING THE DEVELOPMENT AGREEMENT FOR SAVONA 3RD ADDITION. MOTION PASSED 5 — O. ITEM 23: APPROVE2016 PRELIMINARYGENERAL FUND AND LIBRARY FUND ANNUAL BUDGET AND TAX LEVY — RESOLUTION 2015-76 Finance Director Bendel reviewed the timeline for the 2016 budget process, noting that the preliminary budget and levy up for approval can be reduced, but not increased once approved. Budget assumptions, key considerations, staffing costs, library levy and CIP were presented. Bendel noted that the levy as presented, if not reduced later, would impact the average homeowner by $60 per year in additional property taxes. Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO APPROVE RESOLUTION 2015-76 ADOPTING THE PRELIMINARY 2016 GENERAL FUND AND LIBRARY FUND ANNUAL BUDGETS AND LEVIES. MOTION PASSED 4 -1. (Bloyer — Nay) ITEM 28: LAKE ELMO MUNICIPAL WATER AND SEWER ENTERPRISE FUNDS STATUS (WACs AND SACs) Finance Director Bendel provided a brief explanation on the profonna for water and sewer funds. Discussion was held on the profon-na, water rates and fimd balances. Councilmember Bloyer expressed concern that the numbers don't add up. Councilmember Bloyer, seconded by Mayor Pearson, moved TO SEND THE PROFORMA OUT TO A THIRD PARTY VENDOR TO CHECK THE ASSUMPTIONS FOR ACCURACY. MOTION FAILED 2 — 3. (Fliflet, Lundgren, Smith — Nay) ITENI 26: PLAT APPROVAL PROCESS/CONDITIONS OF APPROVAL Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO POSTPONE ITEM 26 TO THE NEXT MEETING DUE TO THE LATENESS OF THE HOUR. MOTION PASSED 5 — O. STAFF REPORTS AND ANNOUNCEMENTS Interim City Administrator Schroeder: Attended Washington County water meeting and Planning Commission, Manning Ave. redesign, Parks Commission. Interviews for the City Planner position will be held in the coming days. Congratulated the city on receiving the Pollinator Friendly award, has been working on the Tartan Park transition. City Clerk Johnson: No report. Page 7 of 8 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 15, 2015 Finance Director Bendel: No report. City Attorney Snyder: No update due to the hour but will have input for items on the next agenda. Community Development Director Klatt: Reported on the September 14, 2015 Planning Commission meeting. City Engineer Griffin: Noted dates and times for upcoming neighborhood meetings concerning CSAH 13/Inwood project. Meeting adjourned at 12:50 am. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 8 of 8 CITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 A. CALL TQ ORDER Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Council Members Julic Fliflet, Anne Smith, Justin Bloyer, and Jill Lundgren. Staff present: Interim Administrator Schroeder, City Attorney Snyder, City Engineer Griffin, City Engineer Stempski, Finance Director Bendel, Community Development Director Klatt, and City Clerk Johnson. B. PLEDGE OF ALLIGENCE C. APPROVAL OF AGENDA Councilmember Fliflet removed items 8 and 9 and added item 19, Finance Committee Membership and item 20, City Council Workshop Agenda. Councihnember Smith, seconded by Councilmember Fliflet, moved TO APPROVE THE AGENDA AS AMENDED. MOTION PASSED 4 — 1. (Bloyer — nay) D. ACCEPT MINUTES Mayor Pearson, seconded by Councilmember Fliflet, moved TO TABLE THE SEPTEMBER 15, 2015 AHNUTES TO THE NEXT MEETING. MOTION PASSED 5 — O. COUNCIL REPORTS Mayor Pearson: Attended meetings with East Metro Strong, Washington County and the school district regarding road issues, and Public Safety Committee. Toured the Arts Center. Stated he would like the Council to hold a budget workshop. Encouraged residents to attend Volksmarch on Saturday, October 10111 from 10:00 am to 3:00 pm at Sunfish Lake Park. Councilmember Fliflet: Addressed many small issues with residents and a workshop with BMS. Councilmember Smith: Toured the Arts Center with the City Administrator and noted it needs to be cleaned up. Attended training with BMS. Stated that she would like to step down from the HR committee and re -join the Finance Committee. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO APPOINT COUNCILMEMBER SMITH TO THE FINANCE COMMITTEE AND COUNCILMEMBER LUNDGREN TO THE HUMAN RESOURCES COMMITTEE. MOTION PASSED 3 — 2. (Pearson, Bloyer — nay) Councilmember Bloyer: Discussions with residents regarding the dog park proposal, met with a resident who commented that Sunfish Lake Park is in the best shape it's ever been in. Walked through the Arts Center and feels it is not safe for use. Also noted that document requested from staff has been released. Councilmember Lundgren: Discussed the cemetery proposal, dog park proposal and other issues with residents, walked through the Arts Center and agrees it needs 1,vork; and attended the quarterly Fire Relief meeting. LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None FINANCE CONSENT AGENDA 2. Approve Payment of Disbursements 3. 2015 Stormwater Assessments 4. 39th St. N. Street & Sanitary Sewer Improvements — Pay Request No. 7 Councihnember Smith, seconded by Councihnember Lundgren, moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. OTHER CONSENT AGENDA 5. Administrative Position Request 6. Approve Animal Humane Society 2016 Letter of Understanding for Impound Services 7. Approve Building Inspector Hiring Recommendation Councilmember Lundgren, seconded by Mayor Pearson, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. ITEM 10: KLEIS MINOR SUBDIVISION; Community Development Director Klatt presented the planning report on the request to divide a 54.29 acre parcel into three lots. Klatt reviewed the layout of the new lots, noting that the layout was designed to preserve the original farmstead and farm operations while creating two ten acre lots that can be sold. Klatt also reviewed the Planning Commission recommendation for approval with four conditions. Councihnember Snzith, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2015-79 WITH AN ADDED CONDITION THAT THE ASSESSMENTS BE PAID OFF. MOTION PASSED 5 — O. ITEM 11: PRELIMINARY AND FINAL PLAT — HALCYON CEMETERY Community Development Director Klatt presented a summary of the request previously reviewed by the Council to plat a cemetery at 11050 50`h Street North with changes and new information. Site plan was reviewed, noting parking, existing structures and proposed future structures and burial sites. Klatt also reviewed a summary of questions and concerns from the neighboring property owners. Klatt provided a review of the zoning code update in 2013 that added cemeteries as an allowed use, noting the distinction between a church and cemetery and that funeral homes are not permitted. Klatt identified four options for Council action with two alternatives for further discussion, one option for approval and one option for denial. Page 2 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 Jean Mandrinich, 11240 50th Street N., spoke in opposition, noting that her property is adjacent to the proposed site and she feels the proposed cemetery would disrupt the rural residential character of the area. Jeff Saffle, 11180 50th Street N., spoke in opposition, stating that he and his wife chose to live in Lake Elmo bccause of the rural character and stated the proposed cemetery as described is not a cemetery. Susan Saffle, 11180 50th Street N., spoke in opposition, stating that the proposed cemetery is a large, for profit venture and does not fit the rural residential area. Saxe Roberts, 11165 50th Street N., spoke in opposition, stating that he has water quality and runoff concerns, concerns about property values and feels the proposal is much more than a cemetery. Christy Roberts, 11165 501 Street N., spoke in opposition, expressing concerns over traffic across the road from her young children and water runoff. Joe Fleming, 5040 Lake Elmo Avenue N., spoke in opposition, stating that a mature cemetery without a mausoleum wouldn't impact property values much but the proposed project would. Richard Day, 11049 50th Street N., spoke in opposition regarding the impact the project would have on his property that has been in his family since 1847, listing concerns over traffic and water runoff. Stated this proposal is a privately owned business and should not be allowed in a rural residential district. Margaret Sclunidt, 4525 Lake Elmo Avenue N., spoke in opposition stating concern that the proposed cemetery would affect the entire city. Mrs. Schmidt noted that she and other volunteers collected signatures on a petition requesting denial of the application from residents and asked the Council to consider public opinion along with facts. Robert Williams, attorney representing concerned residents, reiterated that the intent of the rural residential zoning is not for commercial use and parking, and requested denial of the application. Yvette Oldendorf, 5418 Lake Elmo Avenue N., spoke in opposition, noting this is a permanent decision that cannot be reversed once a cemetery is built. Dean Dodson, 2915 jonquil Tr. N., spoke as a Planning Commissioner and stated he would have voted against the proposal if he had known there was a legal basis to do so. Lee Rossow, applicant, stated he wanted to design something special and worked to design the parking to avoid on street parking that would disrupt the neighbors. Mr. Rossow stated he was not proposing this project to make money, but was doing it for the greater good. Councilmember Fliflet stated this proposal is not what the zoning code allows for, as it is a large scale business and has overwhelming citizen opposition. Mayor Pearson stated that a cemetery is a reasonable use and could be an asset but the funeral home component of this proposal doesn't fit. Page 3 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 Mayor Pearson, seconded by Councilmember Smith, moved TO ADOPT RESOLUTION 2015- 59A DENYING THE HALCYON CEMETERY PRELIMINARY AND FINAL PLAT. MOTION PASSED 5 — O. ITEM 13: 2014 STREET IMPROVEMENTS — ASSESSMENT HEARING ON IMPROVMENTS & ADOPT FINAL ASSESSMENT ROLL Item 13 was moved up on the agenda in consideration of residents in attendance. City Engineer Stempski reviewed the project areas, work done to the streets, gutters and road shoulders and street signs replaced to meet current standards. Stempski explained the process and criteria used to assess property owners. Couneihnember Bloyer, seconded by Councilmember Lundgren, moved to open the public hearing at 9:20 p.m. MOTION PASSED 5 — O. Finance Director Bendel reported that she met with Jean Durand regarding her property at 1332 20th Street. The property was assessed in the past for four units versus five in the current project. Bendel stated that staff is recommending the current assessment be changed to four units. Joan Richert spoke on behalf of her sister, Jean Durand, explaining there is 15 acres of water on the property due to runoff and that leaves only three buildable lots. Ms. Richert requested a reduction to 3 units for assessment on the property. Linda Bernier, 2257 Legion Lane, stated her street did not have curb and gutter installed but another area did and both areas are being assessed the same amount. City Engineer Griffin explained that there some drainage improvements included in the Eden Park portion of the project and the reclaim process makes the cost for the two areas very close to the equal. Griffin added that completing the projected together saves cost. Ann Bucheck, 2301 Legion Avenue N., presented a written objection to the assessment on her property and requested a recalculation due to Packard Park having curb and gutter installed and Eden Park did not. Dave Bucheck, 2301 Legion Avenue N., stated that about a mile of curb and gutter was installed in Packard Park and feels Eden Park should not be combined with Packard Park for computing the assessment. Paul Bultman, 8243 Deer Pond Ct., stated that the rebuilt street in front of his house does not increase his property value and feels the assessment is an unconstitutional tax as it is not applied to all residents. Councihnember Smith, seconded by Councilmember Bloyer, moved TO CLOSE THE PUBLIC HEARING AT 9:44 P.M. MOTION PASSED 5 — O. Discussion held concerning the resident objections to the assessment cost distribution and amount of the assessment relative to the benefit to the property. Discussion also held concerning the number of units to assess the Durand property. Page 4 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 Councilmember Bloyer moved TO TABLE ITEM 13. MOTION DIED FOR LACK OF SECOND. Mayor Pearson, seconded by Councihnember Bloyer, moved TO APPROVE RESOLUTION 2015-78 ADOPTING THE FINAL ASSESSMENT ROLL FOR THE 2014 STREET IMPROVEMENTS. MOTION FAILED 2 — 3. (Fliflet, Lundgren, Smith — Nay) Councilmember Smith, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2015-78 ADOPTING THE FINAL ASSESSMENT ROLL FOR THE 2014 STREET IMPROVEMENTS WITH AN ADJUSTMENT TO THE DURAND PROPERTY AT 11332 2OTH ST. FROM 5 UNITS TO 3 UNITS. MOTION PASSED 5 — O. Councilmember Bloyer, seconded by Mayor Pearson, moved TO CONSIDER ITEM 17 NEXT ON THE AGENDA. MOTION FAILED 2 — 3. (Fliflet, Lundgren, Smith — Nay) ITEM 12: PLAT APPROVAL PROCESS/CONDITIONS OF APPROVAL Councilmember Fliflet stated concerns over the number of conditions on approvals and the follow up on compliance with the conditions. Discussion was held with Community Development Director Klatt explaining that the sixty day rule limits the amount of work that can be done prior to approval. Klatt added that the number of conditions typically found on approvals is in line with other cities. Councilmember Fliflet, seconded by Councilmember Smith, moved THAT RELEASE/REALLOCTION OF SPECIAL ASSESSMENTS AND LIENS WITH THE COUNTY NEED CITY COUNCIL APPROVAL. MOTION WITHDRAWN. Finance Director Bendel stated she will provide a draft policy for conditions of approval for collection and reallocation of special assessments. ITEM 14: 2016 STREET IMPROVEMENTS — APPROVE FEASIBILITY REPORT AND ORDER PUBLIC HEARING City Engineer Stempski reviewed the project area and schedule, noting that the Kirkwood residents submitted a petition to the pave their gravel road and staff was directed to include that area in the project. Stempski also reviewed the planned improvements and estimated cost per unit for each area. Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2015-79, RECEIVING THE FEASIBILITY REPORT AND CALLING A HEARING FOR THE 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS. MOTION PASSED 5 — O. ITEM 15: INWOOD BOOSTER STATION IMPROVEMENTS & ADOPT FINAL ASSESSMENT ROLL City Engineer Griffin reported on the process and costs for the booster station building and asked for direction on the final design. Page 5 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 Councilmember Lundgren, seconded by Mayor Pearson, moved TO APPROVE THE PRAIRIE STYLE BUILDING FOR THE INWOOD WATER BOOSTER STATION. MOTION FAILED 2 — 3. (Bloyer, Fliflet, Smith — Nay) Councilmember Fliflet stated the building should have unique rural character, such as a barn style. Councilmember Smith asked about removing stone from the back of the building and applying it on the front where it is more visible. Engineer Griffin stated he would seek the input of the adjacent land owner on the final design. Councilmember Bloyer, seconded by Mayor Pearson, ',loved TO RECONSIDER THE PREVIOUS MOTION. MOTION PASSED 3 — 2. (Fliflet, Smith — Nay) ITEM 16: WATER TOWER NO. 4— APPROVE ENGINEERING SERVICES TASK, ORDER FOR DESIGN AND CONSTRUCTION, City Engineer Griffin reported this is the third component in the project. RFPs were sent to five engineering finns and the bids were analyzed for completeness and quality of work. Griffin discussed the design and materials to be used. Councilmember Smith, seconded by Councilmember Bloyer, moved TO APPROVE A PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES CONTRACT WITH SHE FOR THE INWOOD WATER TOWER NO 4 PROJECT IN AN AMOUNT NOT TO EXCEED $108,500. MOTION PASSED 5 — 0. ITEM 17: 10:00 P.M. CITY COUNCIL MEETING TIME LIMIT Interim Administrator Schroeder introduced the item, and noted that the Ordinance proposed is based on information collected from other cities that have passed a similar Ordinance. Discussion held. Mayor Pearson, seconded by Councilmember Bloyer, moved TO ADOPT ORDINANCE 08- 127. MOTION FAILED 1 — 4. (Bloyer, Fliflet, Lundgren, Smith — Nay) ITEM 18: COUNCILMEMBER/STAFF COMMUNICATIONS Interim Administrator Schroeder stated that an individual has filed a complaint that a Councilmember was communicating in an unprofessional manner. Councilmen:be'. Fliflet, seconded by Councilmember Lundgren, moved THAT IF COUNCILMEMBER BLOYER WANTS TO COMMUNICATE WITH STAFF IT WILL BE VIA EMAIL OR WITH ANOTHER COUNCILMEMBER PRESENT. QUESTIONS FOR MEETINGS WILL BE GIVEN AHEAD OF TIME OR QUESTIONS WILL BE DIRECTED TO THE CHAIR. MOTION PASSED 3 — 2. (Pearson, Moyer — Nay) Wally Nelson, 4582 Lilac, stated he has known Councilmember Bloyer for two years and has never seen him threaten or accost anyone. ITEM 19: FINANCE COMMITTEE MEMBERSHIP Councilrnember Fliflet reported that Finance Committee members are currently being recruited and noted that the Finance Director and City Administrator are considered members of the Committee. Pae 6 of 7 LAKE ELMO CITY COUNCIL MINUTES OCTOBER 6, 2015 ITEM 20: CITY COUNCIL WORKSHOP AGENDA Councilmember Fliflet reported that the entire budget will be reviewed at the next Finance Committee meeting and suggested the budget be removed from the October 131" workshop agenda and invited Councilmembers to attend the Finance Committee meeting to discuss the budget. Councihnember Fliflet, seconded by Councilmember Smith, moved TO CONDUCT THE BUDGET WORKSHOP IN CONJUNCTION WITH THE FINANCE COMMITTEE MEETING ON WEDNESDAY, OCTOBER 14711 AT 4:30 P.M. MOTION PASSED 5 — O. STAFF REPORTS AND ANNOUNCEMENTS Interim City Administrator Schroeder: Report to be provided via email due to the hour City Clerk Johnson: No report Finance Director Bendel: Stormwater assessments went out to residents for a final reminder, ri quarter water bills will be going out, finishing financial reports for the Finance Committee meeting, working on budget updates, working through CIP updates. City Attorney Snyder: No report. Community Development Director Klatt: No report. City Engineer Griffin: No report. Meeting adjourned at 12:50 a.m. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 7 of 7 TI IF CITY OF KE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AYO COUNCIL CO UNICATION DATE: CONSENT ITEM MOTION October 20, 2015 #2 Approve Disbursements in the amount of 8487,340.18 Patty Baker, Accountant Cathy Bendel, Finance Director Cathy Bendel, Finance Director SUGGESTED ORDER OF iflJSINESS: - introduction or hen, .......... C'ity Administrator - Report/Presentation_ ...... Administrator .)ueslions from Council to Staff................ ..... .......... Mayor Facilitates - Call for Motion ...... Mayor & C'ity Council - Discussion......,..„.....„............ ........ Mayor & City Council - Action on ....... Mayor Facilitates POLICYRECOMMENDER: Finance FISCAL IMPACT: S487,340.18 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of S487,34018. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA -- page City Council Meeting[Consent Agenda Item 2] October 20, 2015 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of cw-rent claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 12,035.41 Payroll Taxes to IRS & MN Dept of Revenue 10/15/15 ACH 5,449.41 PayrollRetirement to PERA 10/15/15 DD6682-DD6731 $ 33,033.02 Payroll Dated (Direct Deposits) 10/15/15 43440-43496 $ 436,82234 Accounts Payable 10/20/15 TOTAL $ 487,34(1..18 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $487,340.18. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User: PattyB Printed: 10/14/2015 - 2:41 PM Batch: 003-10-2015 Invoice # Inv Date Amount Quantity Pint Date Description Reference AMDAHL Chris Amdahl Locksmith, Inc 11887 10/02/2015 101-420-2220-44010 RepairsiivIaint Bldg 11887 Total: AMDAHL Total: AMFLAG American Flagpole & Flag Corp 122575 09/29/2015 101-410-1940-44300 Miscellaneous 122575 Total: AMFLAG Total: ANIMALTIU Animal Humane Society 3034 10/1412015 101-420-2700-43150 Contract Services 3034 Total: ANIMALHU Total: BAKERPAT Baker Patricia 2015-09 10/06/2015 101-410-1520-43150 Contract Services 2015-09 10/06/2015 101-410-1320-43150 Contract Services 2015-09 10/06/2015 601-494-9400-43150 Contract Services 2015-09 10/06/2015 602-495-9450-43150 Contract Services 2015-09 10/06/2015 603-496-9500-43150 Contract Services 2015-09 Total: AP - To Be Paid Proof List (10/14/15 - 2:41 PM) 290.00 0.00 10/20/0215 Change door lock combos - both stations 290.00 290,00 56,90 0.00 10/20/0215 Flag - City Hall 56.90 56.90 480,00 (1.0(1 10/20/0215 Animal iinpouod Fee 7/01-10/01/15 480.00 480.00 540.62 300,00 1,081.25 216.25 324.38 2,462,50 0,00 10/20/0215 0.00 10/20/0215 0.00 10/20/0215 0.00 10/20/0215 0.00 10/20/0215 Contract flours - September Contract Hours - September Contract Hours - September Conn -act Hours - September Contract Hours - September Task Type PO # Close POLine # No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 Page 1 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 13A KERPAT Total: 2,462.50 BRAUN Braun Intertec Corporation B039862 09/29/2015 1,355,75 0.00 10/20/0215 39111 Street North 409-480-8000-43030 Engineering, Services B039862 Total: 1,355.75 BRAUN Total: 1,355.75 No 0000 C A C Companion Animal Control, LLC Sept 15 10/13/2015 500.00 0.00 10/20/0215 Animal Control Services - Sept 2015 No 0000 101-420-2700-43160 Impounding Sept 15 10/13/2015 60,00 0.00 10/20/0215 impound 7am-7pm - No 0000 101-420-2700-43160 Impounding Sept 15 Total: 560,00 C A C Total: 560.00 CARQUEST Car Qnest Auto Parts 2055-360779 10/05/2015 150.36 0.00 10/20/0215 Snow plows No 0000 101-430-3125-44040 Repairs/Maint Eqpt 2055-360779 Total: 150.36 CARQU EST Total: 150.36 CDW CDW Government Inc. ZKO7619 09/29/2015 438,54 0,00 10/20/0215 Laser Jet printers No 0000 101-420-2220-42000 Office Supplies ZK07619 Total: 438.54 CDW Total: 438.54 CHASERIC Chase Rick 10/02/2015 47,04 0.00 10/20/0215 Mileage No 0000 101-420-2400-43310 Mileage Total: 47.04 CHASERIC Total: 47.04 COMCAST Corneas' 09/27/2015 7.90 0.00 10/20/0215 Monthly Service No 0000 101-420-2220-44300 Miscellaneous Total: 7,90 AP - To Be Paid Proo'List (10/14/15 - 2:41 PM) Page 2 CTYBLOOM City of Bloomington Sep- 15 091290015 601-494-9400-42270 Utility System Maintenance Scp- 15 Total: CTYBLOOM Total: CTYHUGO City of fliwo 10/01/2015 101-420-2400-43150 Inspector Contract Services 10/01/2015 101-420-2400-43310 Mileage Total: CTYHUGO Total: CTYOAKDA City of Oakdale September 10/01/2015 601-000-0000-20803 WAC due Oakdale September Total: CTYOAKDA Total: CTYOAKDP City of Oakdale 10000460-01 09/30/2015 601-494-9400-43820 Water Utility 10000460-01 Total: 201510014872 09/30/2015 410-480-S000-45500 Vehicles 201510014872 Total: CTYOAKDP Total: Enright Enright Robert Bonus 10/12/2015 101-410-1450-43620 Cable Operations Bonus Total: Cable 10/12/2015 101-410-1450-43620 Cable Operations Cable Total: Enright Total: Javoice # Inv Date Amount Quanrity Pant Date Description Reference Task 'Type PO # Close POLine # COMCAST Total: 7,90 31.50 0.00 10/20/0215 Lab testing - September No 0000 193.50 0.00 10/20/0215 Inspections Services - September No 0000 42.38 0.00 10/2010215 Mileage - September No 0000 31.50 31.50 235,88 235.88 6,000.00 0.00 10/20/0215 New Connections - WAC fees 6,000.00 6,000.00 14,843.03 0.00 10120/0215 Water usage - South Pit - 9/2-10/01/15 14,343.03 75.00 0.00 1012010215 Mount storage box in new ladder 75.00 14,918,03 25.00 0.00 10/20/0215 PC - 10/12/15 - Bonus 25.00 55.00 0.00 10/20/0215 PC - 10/12/15 55,00 80.00 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (10/14/15 - 2:41 PM) Page 3 Invoice # IiIV Date FASTENAL Fastenal Company MNOAK11514 09/29/2015 101-430-3125-44040 Repairs/Maint Eqpt MNOAK11514 Total: FASTENAL Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POI # 137,59 0,00 10/20/0215 Winter parts No 0000 132.59 132,59 GKSERVIC G&K Services 1182245718 08/12/2015 36.84 0.00 10/20/0215 Uniforms No 0000 101-430-3100-44170 Uniforms 1182245718 Total: 36.84 1182291203 09/09/2015 36.84 0.00 10/20/0215 Uniforms No 0000 101-430-3100-44170 Uniforms 1182291203 Total: 36.84 1182325209 09/30/2015 36.84 (1.00 10/20/0215 Uniforms No 0000 101-430-3100-44170 Uniforms 1182325209 Total: 36.84 1182336623 I 0/07/2015 36.84 0.00 10/20/0215 Uniforms No 0000 101-430-3100-44170 Uniforms 1182336623 Total: 36.84 1182347935 10/14/2015 36.84 0.00 10/20/0215 Uniforms No 0000 101-430-3100-44170 Uniforms 1132347935 Total: 36.84 GKSERVIC Total: 184,20 GORACKI Goracki Jerry 10/14/2015 205.14 0.00 10/20/0215 Reirnbursc Farmer's Market Expenses 204-450-5200-44300 Miscellaneous Total: 205.14 GORACK1 Total: 205.14 GPRS GPRS No 0000 10/13/2015 40.00 0.00 10/20/0215 10/29/15 Seminar - Julie Johnson No 0000 101-410-1320-44370 Conferences & Training Total: 40.00 GPRS Total: 40.00 1-IDSUPPLY 1-ID Supply Waterworks, Ltd. E544666 09/30/2015 589.00 0.00 10/20/0215 Water meters No 0000 601-494-9400-42300 Water Meters & Supplies E544666 Total: 589.00 E546146 09/30/2015 5,520.00 0.00 10/20/0215 Water meters No 0000 601-494-9400-42300 Water Meters & Supplies AP - To Be Paid Proof List (10/14/15 - 2:41 PM) Page 4 Invoice Inv Date E546146 Total: HDSUPPLY Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 5,520.00 6,109.00 INTERSTA Interstate All Battery Ctr 1902701003319 10/0972015 219.90 0.00 10/20/0215 Batteries for T I No 0000 101-420-2220-44040 Repairs/Nlaint Eqpt 1902701003319 10/09/2015 10.95 0.00 10/2010215 Battery for EXI'F light -station 1 No 0000 101-420-2220-44010 Repairs/Maint Bldg 1902701003319 10/09/2015 31.90 0.00 10/20/0215 Replacement batteries for SCB A's No 0000 101-420-2220-44040 Repairs/Maint Eqpt 1902701003319 Total: 262.75 INTERSTA Total: 262.75 JANIKING Jani-King ofMinnesota, Inc MIN10150427 10/01/2015 326.65 0.00 10/20/0215 Cleaning Services - City Hall No 0000 101-410-1940-44010 Rcpairs/Maint Contractual Bldg MIN10150427 Total: 326.65 JAN1KING Total 326.65 JOHNSON& Johnson & Turner Attorneys 45410 10/07/20 I 5 5,547.50 0.00 10/20/0215 Prosecution No 0000 101-420-2150-43045 Attorney Criminal 45410 Total: 5,547,50 45420 10/07/2015 132.00 0.00 10/20/0215 Library No 0000 206-450-5300-43040 Legal Services 45420 Total: 132.00 45517 10/07/2015 90.00 0.00 10/20/0215 3M Litigation No 0000 I ()1-410-1320-43040 Legal Services 45517 Total: 90.00 45525 10/07/2015 1,700.00 0.00 10/20/0215 Lennar No 0000 803-000-0000-22910 Developer Payments 45525 Total: 1,700.00 45538 10/07/2015 32.50 0.00 10120/0215 39th Street No 0000 101-410-1320-43040 Legal Services d 45538 Total: 32.50 45540 10/07/2015 3,510.00 0.00 10/20/0215 Wildflower No 0000 803-000-0000-22910 Developer Payments 45540 Total: 3,510,00 45576 10/07/2015 228.00 0.00 10/20/0215 Riley Bros Litigation No 0000 101-410-1320-43040 Legal Services 45576 Total: 228,00 45579 10/07/2015 30.00 0.00 10/20/0215 Halcyon Cernetary No 0000 803-000-0000-22910 Developer Payments AP - To Be Paid Proof List (1 0/14115 - 2:41 PM) Page 5 invoice # Inv Date Amount Quantity Punt Date Description Reference Task 'Fype PO # Close POLine # — . 45579 Total: 30.00 45729 10/07/2015 400.00 0.00 10/20/0215 Easton Village No 0000 803-000-0000-22910 Developer Payments 45729 Total: 400,00 45730 10107/2015 350.00 0.00 10/20/0215 Hunters Crossing No 0000 803-000-0000-22910 Developer Payments 45730 Total: 350,00 45730A 10/07/2015 370.00 0.00 10/20/0215 RylandMarrimes No 0000 803-000-0000-22910 Developer Payments 45730A Total: 370.00 45732 10/07/2015 6,368.00 0.00 10/20/0215 Civil Matters No 0000 101-410-1320-43040 Legal Services 45732 Total: 6,368,00 45733 10/07/2015 120.00 0.00 10/20/0215 30th Street No 0000 101-410-1320-43040 Legal Services 45733 Total: 120.00 JOHNSON& Total: 18,878,00 KWIK Kwik Trip Inc 316313 10/02/2015 31.39 0.00 10/20/0215 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids 316313 Total: 31.39 KWIK Total: 31,39 LandHorne Landucci Homes 2014-189 10/07/2015 803-000-0000-22900 Deposits Payable 2014-189 Total: LandHome Total: 4,950.00 0.00 10/20/0215 Escrow Release 10902 57th St No 0000 4,950,00 4,950.00 LANG RON Ron's Inspection Services, LLC 17 09/30/2015 4,120.00 (1.00 10/2010215 Inspection Services - Sept 101-420-2400-43150 Inspector Contract Services 17 09/30/2015 458.27 0.00 10/20/0215 Mileage - Sept 101-420-2400-43310 Mileage 17 Total: LANG RON Total: 4,578,27 4,578,27 No 0000 No 0000 LASER Lake Elmo Laser 317344 10/02/2015 300,00 0.00 10/20/0215 Medallions - Volksmarch No 0000 204-450-5200-44300 Miscellaneous 317344 Total: 300,00 AP - To Be Paid Proof List (10/14/15 - 2:41 1'M) Page 6 Invoice tt, Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # LASER Total: LEACIMN League of MN Cities 222912 10/13/2015 101-410-1320-44370 Conferences & Training 722912 Total: LEAGMN LEOIL Lake Elmo Oil, Inc. 09/30/2015 101-420-2220-42120 Fuel, Oil and Fluids Total: LEON.. Total: Lillie Newspapers Inc, Lillie Suburban 7148 09/30/2015 101-410-1450-43510 Public Notices 7148 09/30/2015 101-410-1450-43510 Public Notices 7148 09/30/2015 206-450-5300-44300 Miscellaneous 7148 09/30/2015 101-410-1450-43510 Public Notices 7148 Total: Lillie Total: 3(10.00 40.00 0.00 10/20/0215 2015 Regional Meetings - C. Schroeder 40.00 40.00 239,20 239.20 239.20 0.00 10/20/0215 Fuel 92,58 0,00 10/20/0215 Ordinance 08-121 60.84 0,00 10/20/0215 Public Hearing - Streets 20.68 0.00 10/20/0215 Library project -124.80 0.00 10/20/0215 Credit memo 49.30 49,30 LINNER Lipner Electric Company, Inc. 6048 10/08/2015 2,194,80 404-480-8000-44030 Repairs/Maint Imp Not Bldgs 6048 Total: 2.194,80 6052 10/09/2015 7,500.00 404-480-8000-44030 Repairs/Maint Imp Not 13Idgs 6052 Total: 7,500.00 LINNER Total: 9,694.80 LOFF Loffler Companies, Inc, 2078652 10/01/2015 101-410-1940-44040 Repairs/Maint Contractual Eqpt 2078652 Total: 0.00 10/20/0215 Replace electrical 0.00 10/20/0215 3509 Laverne Ave 325.78 0.00 10/20/0215 Copy machine overage & base 325.78 No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (10/14/15 - 2:41 PM) Page 7 Invoice lin, Date Ammon Quantity Pint Date Description Reference Task Type PO it Close POLine LOFF Total: 325.78 MENARDSO Nlenards - Oakdale 87701 09/25/2015 47.62 0.00 10/20/02 I 5 Shop supplies No 0000 101-430-3100-42150 Shop Materials 87701 Total: 47.62 87803 09126/2015 88.40 0.00 10/20/0215 Shop supplies No 0000 101-450-5200-42150 Shop Materials 87803 Totah 88.40 88215 10/0212015 78.23 0.00 10/20/0215 Landscape materials No 0000 101-450-5200-42250 Landscaping Materials 88215 Total: 78.23 88355 10/(14/2015 50.79 0.00 10/20/0215 Shop supplies No 0000 101-450-5200-42150 Shop Materials 88355 Total: 50.79 88478 10/06/2015 26.50 0.00 10/20/0215 Shop supplies No 0000 101-450-5200-42150 Shop Materials 88478 10/06/2015 29.83 0.00 10/20/0215 Shop supplies No 0000 101-450-5200-42150 Shop Materials 88478 10/06/2015 38.97 0.00 10./2(1/0215 Sweatshirts No 0000 101-450-5200-44170 Uniforms 88478 10/06/2015 59.98 0.00 I 0/20/0215 Entry lever No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg 88478 Total: 155.28 88619 10/08/2015 29.75 0.00 10/20/0215 Shop supplies No 0000 101-450-5200-42150 Shop Materials 88619 10/08/2015 16.99 0.00 10(20/0215 Safety jacket No 0000 101-450-5200-44170 Uniforms 88619 Total; 46.74 88749 10/09/2015 32.69 0.00 10/20/0215 Shop supplies No 0000 101-450-5200-42150 Shop Materials 88749 Total: 32.69 MENARDSO Total: 499.75 METCOU Metropolitan Council 1048726 10/20/1201 1,466.00 0.00 10/20/0215 Waste Water Services No 0000 602-495-9450-43820 Sewer Utility - Met Council 1048726 Total: 1,466.00 METCOU Total: 1,466.00 METSAC Metropolitan Council Sept 2015 10/01/2015 29,820.00 0.00 10/20/0215 SAC due Met Council - Sept 2015 No 0000 602-000-0000-20802 SAC due Met Council AP - To Be Paid Proof List (10/14/15 - 2:41 PM) Page 8 'Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type 1'011 Close POLine # Sept 2015 10/01/2015 -298.20 0.00 10/2010215 SAC due Met Council - early pay disc. No 0000 602-000-0000-37220 SAC Early Pay discount/revenue Sept 2015 Total: 29,521.80 METSAC Total: 29,521.80 MI LLEREX Miller Excavating, Inc. Pay Req 2 09/30/2015 409-480-8000-43030 Engineering Services Pay Req 2 Total: MILLEREX Total: MNDNR MN DNR 858122 10/07/2015 101-450-5200-42250 Landscaping Materials 858122 Total: MNDNR Total: MNRURAL MN Rural Water Association 09/29/2015 101-430-3100-44330 Dues & Subscriptions Total: MNRURAL Total: ONECALL Gopher State One Call 147478 09/30/2015 101-430-3100-43150 Contract Services 147478 Total: ONECALL Total: OSWALD Oswald Hose & Adapters 12213 10/07/2015 I 01-420-2220-44040 Repairs/Maint Eqpt 12213 Total: OSWALD Total: PER_FORPO Performance Pools & Spa, Inc 2014-312 10/0212015 803-000-0000-22900 Deposits Payable 2014-312 Total: 268,768,06 0.00 10/20/0215 Eagle Point Blvd 268,768.06 268,768,06 194.65 0,00 10/20/0215 Landscape materials 194.65 194.65 275.00 0,00 10/20/0215 Membership Renewal - M. Bouthilet 275.00 275,00 443.90 0.00 10/20/0215 Tickets 443.90 443.90 184.90 0.00 10/20/0215 Recouple hose for drafting bundles 184.90 184.90 500.00 0,00 10/20/0215 Escrow Release 9954 Tapestry Rd 500.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (10/14115 - 2:41 PM) Page 9 invoice # lnv Date 2014-408 10/02%2015 803-000-0000-22900 Deposits Payable 2014-408 Total: PERFORPO Total: PRIZM Prizm Electric Refund 10/14/2(115 101-000-0000-32280 Electrical Permit Revenue Refund Total: PR1ZM Total: RI VRCOOP River Country Cooperative 09/30/2015 101-420-2220-42120 Fuel, Oil and Fluids Total: RIVRCOOP Total: SAMBATLK Sambatck, Inc 6012 10/14/2015 101-410-1910-43150 Contract Services 6012 Total: 6099 10/14/2015 803-000-0000-22910 Developer Payments 6099 Total: 6100 10/14/2015 S03-000-0000-22910 Developer Payments 6100 Total: SAM BATEK Total: SURPLUS Surplus Services 20036348 10/05/2015 101-410-1910-42000 Office Supplies 20036348 Total: 20036352 10/06/2015 101-420-2400-42000 Office Supplies 20036352 Total: SURPLUS Total: TDS TDS Metrocom - LLC 651-779-8882 10/13/2015 101-420-2220-43210 Telephone AP - To Be Paid Proof List 00/14/15 - 2:41 PM) Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 500.00 0.00 10/20/0215 Escrow Release 8215 26th St 500.00 1,000.00 29.00 0.00 10/20/0215 Cancelled permits 887 & 888 less recs. 29,00 29.00 577.84 577.84 577,84 0.00 10/20/0215 Fuel 459.05 0.00 10/20/0215 Planning Services - General 2,021.30 0.00 10/20/0215 Planning Services - Legends 3,538.55 0.00 10/20/0215 Planning Services - Auto Owners 459.05 2,021.30 3,538.55 6,018.90 300.00 0.00 10/20/0215 File Cabinets 300.00 150.00 0.00 10/20/0215 Office Supplies 150.00 450.00 89.53 0.00 10/20/0215 Analog lines - Fire No No No 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 10 invoice # Inv Date Amount Quantity Pint Date Description Reference Task TYPe PO # Close POLine # 651-779-S882 I0/13/2015 214.46 0.00 10/20/0215 Analog lines - PW No 0000 101-430-3100-43210 Telephone 651-779-8882 10/1312015 82.58 0.00 10/20/0215 Analog lines - Lift Station Alarms No 0000 602-495-9450-43210 Telephone 651-779-8882 10/13/2015 43,29 0.00 10/20/0215 Alarm - Well house 2 No 0000 601-494-9400-432 I 0 Telephone 651-779-8882 Total: 429.86 TDS Total: 429.86 TKDA TKDA, Inc. 002015002994 10/07/2015 11,873,81 0.00 10/20/0215 Eagle Point Blvd Street and Utility No 0000 409-480-8000-43030 Engineering Services 002015002994 Total: 11,873.81 002015002995 10/07/2015 1,967.48 0.00 10/20/0215 Eagle Point Blvd - No 0000 409-480-8000-43030 Engineering Services 002015002995 Total: 1,967.48 TKDA Total: 13,841,29 TOOLGUY The Tool Guy, LLC 8935 09/29/2015 21.95 0,00 10/2010215 Tools No 0000 101-430-3100-42400 Small Took & Minor Equipment 8935 Total: 21,95 9180 10/06/2015 12.34 0.00 10/20/0215 Tools No 0000 101-430-3100-42400 Small Tools & Minor Equipment 9180 Total: 12,34 TOOLOUY Total: 34.29 TOWNC1RY Town & Country Cleaning Co 1015551 10/01/2015 215.00 0.00 10/20/0215 October Janitorial Services - Library No 0000 206-450-5300-44010 RepairslMaint Bldg 1015551 Total: 215,00 TOWNCTRY Total: 215.00 UN1TEDPR NorthMarq 7242014 09/28/2015 384.00 0.00 10/20/0215 DEA Cost - semi -annual 1/1-6/30/15 No 0000 101-410-1320-44300 Miscellaneous 7242014 Total: 384.00 UNITEDPR Total: 384.00 AP - To Be Paid Proof List (10/14/15 - 2:41 PM) Page 1 invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # VIEBROCK V iebrock Construction 2014-319 09/24/2015 803-000-0000-22900 Deposits Payable 2014-319 Total: VI FBROCK WEIEATON Wheaton Joseph 20151003 10/05/2015 101-000-0000-20802 Electrical Permit Fees Payable 20151003 Total: WHEATON Total: Whiteani White Anita Bonus 10/06/2015 101-410-1450-43620 Cable Operations Bonus Total: Cable 10106/20 I 5 101-410-1450-43620 Cable Operations Cable Total: Whiteani Total: XCEL Xcel Energy 09125/2015 602-495-9450-43810 Electric Utility 09/25/2015 101-430-3160-43810 Street Lighting 09/25/2015 101-420-2220-43810 Electric Utility 09/25/2015 101-410-1940-43810 Electric Utility 09/25/2015 101-430-3160-43810 Street Lighting 09/25/2015 101-450-5200-43810 Electric Utility 09/25/2015 601-494-9400-43810 Electric Utility 09/25/2015 101-430-3160-43810 Street Lighting 09/25/2015 101-430-3160-43810 Street Lighting 09/2512015 101-450-5200-43810 Electric Utility AP - To Be Paid Proof List (10/14/15 - 2:41 PM) 5,000.00 0.00 10/20/0215 Escrow Release 8255 Lake Jane Trail 5,000.00 5,000.00 2,652,90 0.00 10/20/0215 Electrical Inspection Services - Sept 2,652.90 2,652.90 25.00 0.00 10/20/0215 CC 10/6115 - Bonus 25.00 55.00 0.00 10/20/0215 CC 10/6/15 55,00 80,00 195.29 36.02 406.67 399,57 32.50 45.70 877.58 45.01 1,870.82 29.02 0,00 10/20/02 I 5 0.00 10/20/02 I 5 0.00 I 0/20/0215 0.00 10/20/0215 0.00 10/20/0215 0.00 10/20/0215 Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services 0.00 10/20/0215 Utility Services 0.00 10/20/0215 0.00 10/20/0215 0.00 10/20/0215 Utility Services Utility Services Utility Services No No No No 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 Invoice lite Date 09/25/2015 101-450-5200-43810 Electric Utility 09/25/2015 101-430-3100-43810 Electric Utility 09125/2015 601-494-9400-43810 Electric Utility 09/25/2015 206-450-5300-43810 Electric Utility Total: 591315077 10113/2015 409-480-8000-45300 Improvements Other Than Bldgs 591315077 Total: XCEL Total: ZACK Zack's, Inc, 30802 10/01/2015 101-430-3100-42150 Shop Materials 30802 Total: ZACK Total: Report Total: Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 202.62 609.94 36.19 544,82 5,331,75 1906,00 1,906.00 7,237,75 124,98 124,98 124,98 412,891.34 0.00 0,00 0.00 0,00 10/2070215 10/20/0215 10/20/0215 10/20/0215 Utility Services Utility Services Utility Services Utility Services 0,00 10/20/0215 Street Light - 5960 Highlands Trail 0.00 10/20/0215 Shop supplies No No No No No No 0000 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (10/W15 - 2:41 PM) Page 13 Accounts Payable To Be Paid Proof List User: PattyB Printed: I0/14/2015 - 2:53 PM Batch: 004-10-2015 invoice 111V Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # MILLEREX iMiller Excavating. Inc. 19922 I 0/05/2015 605.00 0.00 10/20/2015 Grader Services No 0000 101-430-3120-43150 Contract Services 19922 Total: 605 MU MILLEREX Total: 605.00 Report Total: 605,00 AP - To Be Paid Proof List (10/14/15 - 2:53 PM) Page 1 Accounts Payable To Be Paid Proof List User: PattyB Printed: 10/14/2015 - 2:59 PM Batch: 005-10-2015 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # SW/WC SW/WC Service Cooperatives 09/28/2015 23,326.00 0,00 10/20/2015 November Premium No 0000 101-000-0000-21706 Medical Insurance Total: 23,326.00 SW/WC Total: 23,326,00 Report Total: 23,326.00 AP - To Be Paid Proof List (10/14/15 - 2:59 PM) Page 1 LAKE FLN/ 0 AYOR & COU C L CO UNICATION DATE: October 20, 2015 CONSENT ITEM #3 MOTION AGENDA ITEM: September 2015 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee suG(;EsTE,t) ORDER ()F IHJSINESS: introduction of hem ....... City Administrator ...... Administrator Questions from Council to Staff ....... ..... Mayor Facilitates .Motion ..... Mayor & City (.'outicil ............ ...... Mayor & City Council Action on ....... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the September 2015 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial. (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of September 2015 reflecting the monthly and year to date detail, comparing the actual results to the 2015 Budget. -- page 1 -- City Council Meeting [Consent Agenda Item #31 October 20, 2015 GENERAL FUND: Revenues: Total revenue for the inonth was 80.5% above budget for the month bringing the year to date total revenue to 0.7% below budget. The most significant budget to actual revenue variances are as follows: Building Permit revenue was 15.3% below budget for the month bringing the year to date to 28.5% below budget. In September there were 13 new home starts compared to the budgeted 11 new home starts per month. Although more homes than budgeted for the month, the fee revenue is slightly lower due to thc average home values being lower than anticipated in the budget, which results in lower fees. The year to date new home starts is at 88, of which 10 were open space new homes. The 2015 budget did not include any open space new homes. The State Fire Aid proceeds were received in September. The base aid was 546.7k and supplement State Fire Aid proceeds were also received in September for $11.4k. In the budget it was planned that these proceeds would be received in October as in previous years, however the proceeds were received on September 30th so this variance is just a timing issue. Recycling grant proceeds have not yet been received and as a result there continues to be a year to date variance due to this timing issue. Expenses: Total expenses for the month were 22.6% above budget bringing the year to date expenses to 2.7% less than budget. This was primarily a result of the receipt of the supplemental State Fire Aid received in September. Although a pass through expense, it is still reported within the operating expenses. All departments continue to manage to the bottom line. The following summarizes variances of note: General: • Planning & Zoning — The developer escrow offset expenses for August and September have not yet been booked. These expenses will be booked in October. • Engineering services continue to be below budget due to their primary focus in 2015 being on development activity for which their fees are 100% recoverable from the developer escrows. • 'Fire Relief — The 2015 annual State Aid funds were received on September 30th. The budget anticipated that these funds would be received in the first week of October as page 2 -- City Council Meeting [Consent Agenda !tent 03] October 20, 2015 they have been in the past so this variance is a timing issue. The base State Aid received was $46.7k and Supplemental State Aid funds of $11.4 were also received resulting in a total received which was 55.8% greater than budget. These funds are remitted to the Fire Relief fund as this is the State Funding for Fire Relief pensions. • Animal Control — Contract services for the month were 332% of budget. The ls` quarter billing from the Anitnal Humane Society was received and paid in September. The City Clerk is looking into the cause of the delay and why this bill was so high. Public Works — The total Public Works expenses were 0.3% below budget for the month and 12.1% below budget year to date. Although expending funds to prepare for winter (tires etc), the budget is being closely followed. In summary, year to date actual expenses continue to be less than budgeted and the net income through September is 33.2% better than budget. LIBRARY FUND: Revenues: Revenues on a year to date basis far exceeded budget as a result of recovering the delinquent rent from a prior tenant of $20.6k. The library will no longer be renting out space due to the continued collection expansion and the need for the space by the Library. Expenses: Expenses for the month of September were 43% below budget for the month. This was primarily due to spending less than anticipated on repairs and maintenance during the month. On a year to date basis the actual expenses are 21.2% below budget. On a net income basis, the September results are 40.6% below budget primarily due to the previously mentioned collection of delinquent rent mentioned in prior months. The ending September cash balance in the library fund is $212.9k. RECOMMENDATION,: Based on the aforementioned, the staff recommends the City Council accept the attached September Financial Report. ATTACHMENT: 1. September Financial Reports -- page 3 -- City of Lake Elmo 2015 BY Mouth Budget to Actual Comparative For the month encline Seotember 30, 2015 101-General Fund SI.11111113,7V By Num-in:cm DEPT 410 - GENT GOV'T Full Year BUDGET 2015 % to dote 10/2012015 MONTH YTD BUDGEF A crum. Variance (8) Variance Cid BUDGET ACTUAL Valiance (S1 Variance (A) Month Month Month Month YID YTO YID VTD REVENUE Total Revenue 3,798,334.00 57,171, 73,392.25 132,450.63 59,057,78 80.47"/o 2,172,964,75 2,171,514,06 (1,450.69) -11.07"A EXPENSE Total Mavur & Council 40,955,1111 72.69% 1,125,00 712.58 412.42 36.66% 24,002,66 29,768.23 (5,765.57) -24.02% Total Administration 407,316.00 92.42% 29,362.37 44,465.11 (15,107..74) -51.44% 307,692,65 376,458.72 (68,766.071 -.22.35% Total Elections 1,050.011 206.76% 25.11(1 0.00 25,00 1110.0111/4 1,025.0U 2,171.03 (1,146.03) -111.81% Total Communications 70,842.00 39.54% 7,262.77 876,211 6,386,49 87.93% 52,533.81 28,011.90 24,521,91 46.68% Total Finance 134,647,011 6833% 8,283.23 6,800,46 1,482.77 17,90% 105,918.19 91,998.46 13,919,73 13,14"/o Total Planning & Zoning 224,218,00 79.29%, 18,6115,63 13,258,30 5,347.33 28.74% 165,335.85 177,789.67 (12,453.82) -7.53% Total Engineering Services 54,800.00 57.39% 4,600.00 2,484,50 2,115.50 45.99% 41,000.00 31,447.40 9,552.60 23.31)% Total City Hall 50,235.00 94,78% 4,161,00 3,967,36 193,64 4.65% 37,777.00 47,612,02 (9,835.02) -26.03% Total General Cnvernment 984,063.00 79,811% 73.429,00 72,564,59 860,41 1,17% 735,285,16 785,257,43 (49,972.27)-6,80% I)EI'I' 420 - PUBLIC SAFETY Total Police 517,799.00 511,92% 0.00 11.00 0.00 0.00% 258,899.51) 263.645.119 (4,745.59) -1.83% Total Prosecution 50,000.00 82.28% 4,200.00 4,512.50 (3)2.50) -7.44% 37,700,00 41,137.50 (3,437.50) -9.12% 'I'olal Fire 385,312,00 67.37%o 32,890.97 25,120,40 7,770.57 23.63% 288.821.39 259,592,96 29,228.43 10,12% Total Fire Relief 37,323.00 155.84% 0,0)) 58,165,92 (58,165,92) -100.00% 0.011 58,165.92 (58,165.92) -100.00% Total Building Inspections 323,558.00 40,15% 25,499„08 16,822.67 8,676.41 34.03% 242,673.73 129,922,16 112,751.57 46.46% Total Emergency Communications 7,000.0 53,511% 1,750.01/ 0.00 1,750.00 100,00% 5,7.50,00 3,745110 1,505,110 28.67% Total Animal Control 6,8110,00 105.34% 570,00 2,237,99 (1,667.99) -292.63"A 5,0911.0(1 7,162.99 (2,072,99) -41).731/4 [Mal Public Safely 1,327,792.00 57,49% 6E910.05 ' 106,859.48 (41.949.43) -64.63%. 838,434,62 763,371.62 75,063.00 8.951/4 Surnmary_l DEPT 430 - PUBLIC WORKS 'roll Public Works Total Streets Total Ice ...C. Snow Removal Total Sired Lighting Total Recycling Total Tree Program Total Public Works DEPT 450 -CULTURE, RECREATION Tula' Parks & Recrealion IT & Telephone GRAND TOTAL ALL EXPENSES SUB Tartu, NET INC OVER EXP DEPT 460 - C.013111 ADJ DEPT 490 - CONTINGENCY FUND Deb( Service increase DEPT 493 - OTII FINANCING GRAND TOTAL ALL DEPTS Nct Income over Expenses 380.195.00 65.9400 222,578,00 86.36% 95,500.00 58.09% 28,000.00 62.02% 9,500.00 5.98%. 6,000.00 25.0000 741,773.00 69. % 153,028,011 116.0800 109,560.0(1 48.06% 3,316,216.110 69.26% 482,118.011 .25.98% 35,0011.00 0.00% 0410 0.00% 247,118.00 0, OP % 2110,000.00 0.00 "A, 1.798,334.00 0.00 MONA 11 Y TD BUDGET ACTUAL Variance (11) Varionce (%) BUDGET ACTUAL Variance (S) Variance (%) Month Month Monili Month rlD YTD YTD YTD 26,192,69 25,361.85 1,030.84 3,91% 282,565.57 250,688.79 31,876.78 11.2811.. 2,660.00 4,633.58 (1,973.58) -74.1906 217,818.1111 192,121.57 25,596.41 11,7.591 1,300,00 0.00 1.300.00 1110.0114/ 56,600.0(1 55,479.58 1,120.42 1.98% 2,300.0)1 2,063.70 236,30 10.27% 21,100.1/0 17,365.06 3,734.94 17,7000 500,110 0.00 500.01) 100.00% 6,250,00 568.03 5,68).97 90.9100 500.00 1,500.00 (1,1100.00) -200.00% 4,500,00 1,500.01) 3,000.00 66.67% 33,652:69 33,559,13 93.56 0.28% _ 588.833.57 517,823.03 71.010,54 11,29(1,74 17,472.32 (6,181.58) -54.7500 1)3,906.17 177,641.32 (63,735.15) -55.95% 8,338.00 4,421,90 3,916.10 46,97% 83,891.00 52,656.66 31,235.34 37,23% 191,616.48 234,877.40 (43,260.94) -22.58% 2,360,351.52 2,296,750,06 ,, 63,601.46 2,6900 (118,12E23) (102,427.39) 15,796,84 13.36% 087.386,77) (125,236.00) 62,150,77 33.17% 0.00 0.00 0.00 0.00% 0.00 0.00 0,00 0.00311 0.00 0.00 0,00 0.0010 0.00 0.00 0.00 0.00% 0,00 0.00 0.0(1 0,00% 0.00 0,00 0.00 0.0031, 0.00 0.0) 0,00 0.00% 0,00 0.00 0.00 0.00% .48 234,877,40_ (43,260.94), -22,5800 2,360,351.52. 2,296,751106 63,601.46 2.69%., 0.0110,1, (118.224,23) (1 02A27.39) 15,796.84 11.16% (187,386,77) (125,136.00) 62, 511,:77 33. I 74 Surnmary_2 I Lake Elmo 2015 Ili, Month to Actitil Como:nails, 0,, thc eocli Scoleinber 314 23145 1111,41,1,-011 haat Mail 11, Donal -town! DEPT 410 • <XVI.. GOV'T 1013142015 I611 yor NIONTH N'TO 1.31.81G6T BUDGE 9 ACTUAL Valiance (5) 'Castanet; (80 BUDGET ;1.0 VUAL. Vai lance (S) Vinialice (25) 2015 %in dais; Month NIontli Nlonlii Month 'CID V LP ('ID YID YID varloce notes 11.4.11t6i1,18: Cu„ cut Ail Valorem Tii8es 1,531,080810 45.8090 0,00 0.00 11.00 0.11110S 1,265,54000 1,159.17820 (109,361,80) .5.40", Delinquent Ad Valorem 'raises 15,11011,00 1611.99% 000 0.011 11.011 0.009, 7,50.00 25,347,50 17,84 7.8o 237.97°3 Mobile Hum 'fax 11,400,00 56.3390 000 00;1 0.00 0.0103, 5.700,09 6,431.42 721.42 17668, Fiscal 0i,paritlis, 160,0004111 69.25% 0410 0.00 0.00 0 001'0 s0,000.an 110,790.92 30,796.02 38 502, Penalty ,tis laic-reit un Ta8 es 701E011 160.95% 000 000 0,00 0.0038 35000 1,124.58 774.58 221.319', Liquor License 8,3514011 97.61190 0,91 0.011 0.00 0.003-, 5.33000 8,150.011 2,50000 52.343, Wa,ieliatilor License 1,000.00 23.571/4 0.00 1/.00 0,00 0.1.110'g S40.00 430,17,0 (30)00) -12 i'W',', 17)060.1 Conitticior License 0410 0,011°/, 0,00 0.00 0,00 0.1103, 0,00 000 1409 0.008S 1 leatirte Comractor License 2,500.00 124,007/, 20.0.90 40000 200,00 IOU UO3, 1,99000 3,100,00 1,2(10,00 68,163, Illacktopping Contractor License 0.110 0.11113/s 000 0,60 0,00 0.11033 0.00 11,00 001 0.003, Building Permits 517,600.00 53.62% ;13,130,00 36.543.10 (6,581.9111 .15.26°, 385,170.00 277,525,71 1110,944.291 .25,507, 13 nev; Lorne penults in Sepi: YTES1 al SS neW lionics 110 ORen bpinee) Buildinz Rc-inspeci Fees 1,000,00 0.00% 100.00 0.00 (100.0i0 11 0)0, 801400 100.09 (700,00) -97.5919 Heating recruit, 29,040,09 72.93% 2.4211.011 2,500.00 101,00 6.61,3 2 13S11.0 21,172.45 1607.551 ..,,779', Numbing Pcro00, 21,040,00 193.52% 2.4211.00 5.,L140701/ 2,630.00 103,26'3 21,750.00 30,062.00 8,252.00 18.0.3", Sewer refalaS 10,56U,00 0.00% 8311m11 'Ian 380.005 ..1110.003, 7,920.00 0.00 (7,920.(10) .100.01101 Animal License 2,500.11P 80.64% 01,00 20.00 (73.4001 .50,0090 2.350,00 2016,00 (394.00) -152918 Ulility Pentits (0101V) 5000.00 799,48% 4000,00 2.155,00 1,155.00 115.308s 5,040,00 38,474.00 33,474.00 639.483S VA iten by do,otopmont activily Burning Poo':' 2,259.00 60.44 8's -1008111 000 0011.00, -100.003, 1,8111406 136000 (540.00) .25.421ii 15-1a&sa.g Therapy License, 150.00 16.677, 0.00 0.00 0 00 0 0080 /5 Cr0 25.00 (50.00) -66.071, Electrical Pcmiii 6,031.90 133.077/, 500.00 940.10 440.10 55.025, 4,501400 8,354.75 3,554.75 85.660s lloincsiead Credit Aid 11.90 0.011% 0210 000 0.00 0.00174 038/ 0.00 0.00 0.003, MSA-84ainictiance 101,696.00 11747% 0,00 000 0,00 0 00% 101,696,00 119094,00 17,76500 17.4 7^ s VID--NISA r0ral0617.increa3c for 2015 Sialv Fan Aid 41,5(111,00 1411.16%. (1.(10 53,165.97 513,165.92 1110_e(117, 0.00 5S,165.92 55.165.92 100.007, l'El1201 Aid 2.749,00 30.00% 0,01.1 0,00 0.00 0.0031 1,374.50 1.374.50 0,00 0,003, Lira9c1 Tax 0.011 0.00% 000 0,00 0.00 0.1.107-, 0,00 5,00 0,1111 0.11090 Ill-Tydrilg Gono 15,5011„1111 0.011% 0.00 0 Oil 0,00 5.00 :, 15.500.00 0.00 ((5,5011.00) ^100.00% MnC Sialk` Graill,Sarcharge RCS $00,00 136.0890' 125.00 000 (128.001 -100 008', 375.00 68,1 8C 309.80 82,613; Ropresents quarterly surcharge ;inlet,' liiins; coedit Cable Franchise Roi,enue 45,000.011 151.411% 0201 0,00 0,00 .1.0073 45,000,C10 93.179.10 23.129.10 $1.411",u Reed pailicipant distribution of 9990,s funding Znairw sl.; Subdivision Fees 7,500.011 310,203/0 1,500.00 1,350011 I i 20,00) -3.003, 6,750.90 23,265.00 15015.011 244_6711 VCry few zoning permits builgoted in 2015 Plan Check Pees 181,927/nil 116.72% 15.100.7.5 10,96)013 5,801.35 30.2796 136,442.25 157,746.54 21,.754.29 15.631. S-.01, of Copies, 90,,G, 1,10, 175.00 38,00% 2500 3.1,81 (22.00) -58.00", 135410 69,50 (58,50) -19.103, i1,8essnien6Searclic, 750,00 224,00°/, 45.00 I 50.139 13300 300 0034 60000 1,951400 1.02000 154.555, Clean Up D58 2,1100.00 1811,75% 000 0.00 0.00 0.98101 2,000.00 3,61500 1,615,011 50.75'21 Cable Operation 0;01116;5000,.! 2,500,00 32.0334, 625410 0011 1625.00) -100.0(110 1375.00 800,61 ((.074,37) -57.30% la005 45,1111000 75.)5090 4,009.00 4,076,31 70.31 I.914,, 36.1710.01, 29,384.73 284,73 1,078, Miscellaneous Pcollits 0.00 0810% 000 000 0.00 0,1018, 0.00 0.00 0.110 0.008, Ilic Billable Reocraie 501110 101700% .501.00 0.011 1500.00J -1U02007; 50.00 5(0.0 0.00 11.07'n 6,16ec0anaotis 0.0a6le 3,50000 157A 1% 301/ 00 0.0(3 000.00) .106001, 2,600.00 5809.45 2,809.45 111.903, internal Charges 640110 644002 sl 27..00 0,00 (22.00; -100.099') 55:00 414110 ((0.00) ,25,87,, linerest Earnings 10,000,00 009° ;.I 0.00 0.00 0,00 000% 00 000 0,00 0.008, Donations 0.00 6,00,.., 0.00. Cr 2 .,. .; ;;;;;-•,.. -Polo! Revco. 3,798,334,00 57..17,-,l 7.1,;51.:5 132,459.0 59..90078 00.4790 2,1 71.44-1.75 2,171,514,06 (I .4.50.4,0, .4,a)l Gene.). Tull Vt.-ar Mr1511 1l VTO EXPENSE. 1.1131.3CiET Ill [DIET ACIllA 1, V2,)11111i9(S) &ad:too:K70, DU Dit liT ACTUAL \Sit -niece (5) Vanance t°, 01 11111- Nloy nc & C0111101 2015 % to daie Month Nlonin Morn h A lonth `1711 YTT) l'TI3 YTD E, r Salario. 25,6911.00 50.00./0 0,00 0.00 0,00 0.00% 12..545.00 12,845,00 0.00 0,0052 Ill'A Conlributions 1,593.00 49.99./0 0.00 0.00 0,00 0 Otts „ 796.39 796.39 0.00 0.11009 Molicare Contributions 372.011 50.11709 0,00 :TOO Oral 0 Otril 15627 186,27 0.00 0.009.t, Wortarrs Coopvinalion 300.00 29.66./0 0.00 1500 0.00 11.009, 200.90 09,57 211.03 70,5409 Mileage 5011,011 33.11.309 125.00 0.1.10 125.00 100,009 375.110 169,16 205.84 34.8909 Miscellaneous 0,00 1110.00% 0.011 0.00 0,00 11,909, 0,00 311.54 (2)1.54) -100.11009 Dies & Subsonnirms 11,500.00 125.93% 1,000,011 7 13.58, 287,42 28.74% 9,000.00 14.470.90 (5,170.00) ,60.7924 2615 shoe of 1,1)1C annual NU node in Fein .2ti 1,1 phis Coil lereneed & Trni nun; 1,000.110 1110.011% 0,00 0.011 k1.00 0 00°,, 500.00 1,000,00 i.500.00) -100.1.09c annual 0ST1 p4;n,n1 Total it layur & Council 40,955.00 71.6900 1,125,10 712.98 412,42 36.6609 24,11112.66 29,768.23 (5,765,57) -24.02% 13211- Adoinisiration Fr Salaries 198,125,00 81.32% 15.240.38 19.908.30 T1,667.921 -311,63% 1.14.753.65 161,1(15.75 (16,322.10) -1 1.271c Variance is a rerult nf HO payouts to prior eniplu)ne's PTRA Coninlanions 14,344,00 67.55% 1,1111.92 841.20 263.72 21.8790 10,496.77 9,702.33 794.44 7.3796 IC2vlA Contribution 0.111) 0.011% 0.0t1 0,00 0.00 0.005r 0.00 0.00 0.110 12.000, ('(CA Coninbutions 12,284.00 79,10% 944.92 1,196.56 17)1.649 -26.6309 0,976.77 9,716.54 (7)9.77) -6.2409 Mc...lit:are Cuntrihitiiims 2,873,011 79,10% 221,00 279.84 (53,04) .26,62% 2.099.50 2,272,49 (172.99) -5,24'l l, I Ilcalthlrletnial Insurance 44,865.00 76.6.50), 3.451_15 4.705.00 14,256,851 .311.42% 32.785.96 34,390.00 (1,604.04) -1.59..1 llnemplo901en1 Denrills 0.00 0.110% U.00 0.011 0.00 0 CO% 0.00 11.00 0.00 0,110% Wni heti Compensal ion 1,0011.011 106-34% 11.00 0,011 0.00 Oral% 1,0.90.00 1.062.37 162.37) -6.242.c 011icv Supplies 3,500.011 81.8 1`1,c 475,00 761.97 1286.971 -60 417o 4,075,00 4.499.53 024.521 -10.424, Prinnal Forms 0.110 100,0001 0.00 0.1111 0.00 0.002, 0.00 1,850,00 1 I ,850.1110 -100.02, Legal Services 45,1)00.00 174.440/, 3,730.00 13.526.55 (9,776.55) -760.7 12-r, 33,750.00 78.497,09 (44,747.09) -133,5S% Nocsletiet/Website 11.00 0.110% 11.00 0.00 0,00 0.110% 0.00 0,00 ..1.0U 0.0051 Assessing Senices 32.000.00 89.03% 2.300 00 2_500,00 0.00 0.111009 23,500.00 25,4911,85 (5,990.881 -76.632li May expense incl utle.t \ VA assecsor lees budgeted later in the year Conine! Services 0,00 0.110% 0.U0 200.00 2511.1100 -10100% 11.00 750,00 (250.00) 0.002. Postage 2,009.00 141.72% 500.00 250.011 250,00 50.00!a 1,500.00 2.534.36 (1,334.30) -88.96% Timing issue NI il cage 500.00 14.10% 50,00 0,00 50,00 100D-05 400 00 70,49 329.51 S2.36% 1--4,,9) Publishing 500,011 91,6809 400.00 217.20 152,00 15.7009 3,000.00 4.511,03 (264,03) -20,635) Insurance 35,1010.00 93,10% 000 0,00 0.00 0,0009 35,000.00 32186,00 2..4 143/0 6,907', cable Operation Expense 0,00 0,00% 0.00 0.00 0,16) HO% 0.00 0 00 0 00 0.0009 Miscellanecui 001200 60.92°5, 50,00 5.49 .1-1,51 89.02% 4511.00 365,52 8.1.45 18.771, Dues & Subscription 2,105.00 110.21% 175,00 20.00 155.00 68.57% 1,575 Oil 1,688,46 t(13.46) -7,211% Books 0.00 1 00.1111./0 0,091 11.00 0,110 0.000 0.00 111.89 1131.091 -100109! Conferences 0, training 6,1011.00 38.70% 503.110 0.1.10 500.00 100.006 4,500,00 2,361.011 2,13900 47.530', Sul Fr rk Telopment 0.00 11,1111% 0.00 0.110 0.00 0 007, 0,00 0.00 0.00 0.00F2, '1a11,l Administration 407,316.00 92,12% 29,362.37 44,465.11 ((5.101.74) .5).440/, 307,692.65 376,458.72 (68,766.1)71 -22.3595 1410 - elcctiuns PI S.,1,, tics 11.110 1011,00% 0.00 0.00 0.00 0L60% 0.110 1,280,00 (1,250.00) -100,00% oiric," Supplies 1/.011 0,00% 0,00 11.01/ 11,00 0.0074 0.00 0.011 0.00 13,01194 Legal Vold iestionsiNuiikaiion 0,011 0.011%c 0,00 0 01) 0.00 0,009,, 9.00 0.00 0.00 0.000, Equipmeni Repair 0 S111 100.110% 0.00 0,00 0.00 0.0009 0.00 61311.01/ 16011.00) -NILO% Coolly Eltatiian 001 950.00 0.011% 0.00 0.0 0.00 (0)09, 950,00 0.00 950.00 100.011') Printed Tonns (1.(10 0„01.1% 0,00 0.00 0,110 0.009, 0 00 0,00 0.00 0,0011 I) 1 iseel lancoot 111113711 291.039. 25.00 11,00 25.01 100.00..; 75,00 291.03 1716.03) -238A1409 Total Elections 1,050,00 200,7609 25.00 0.00 25,00 1011,0009, 1,025.00 2,171.03 ((,146.03) -1)1.81.4 netati_2 Full Veor I 0ONTH VTD 111.1001,,,T HU Lni FT AC I UAL Voriance (SI VoOnixe ("33 131113(001' A)11 UAL V.:Mum:L:151 Vonance 0:1 1450 - Communications 2015 0: m note - Mond! 3100)6 Month Mouth vni v-rt) 35TO 551I) PT Salaries 35,876.00 32,72% 2,75..69 0,00 2,759,69 190.0135, 76,217.03 I 1,739A7) 14,47709 3.5,27'; PERA Conlrilmilon, 2,6111,00 27,115/r 200.05 11330 201405 1004305r 1,900.73 705.10 1,195,03 6290),, FICA Contribulitim 2,224,00 32,07% I 71.08 0.00 171,M 100.00% 1,023.23 713,13 912,10 56.12`!, Nvolleare Cuntribin ions 520.00 32.118% 4600 0,00 40.00 100.1107, 350.011 166.511 213.20 56.11% I lealthillemal loran, 9,970.00 36.83% 7(..(1.9: 11,00 766,92 100.00^) 7.255,77 3,67100 3,613,77 49.60% Workvo, Com rusatioa 0.00 100,011% 0.00 0391 0.110 ../()0e6 0.170 171,91 (177,91) -100,00°:, Neu.vIctior 13000.00 73.39% 731011.00 551 25 13113,72 70.941; 69310.00 5,871.11 1211.89 2.15% 0110)0 Supp409 561.00 8.65% 50,00 0.00 503)0 1011.110°, 4303111 48.50 401.50 59.227) Mileage 100.0U 0,191./c 25.110 9.00 25.00 0.01.120 75.00 57,77 17.73 23.04% Public Notices 5,040.00 31.411% SIOTIU 0,00 500.00 III110117o 3,850.1:11/ 1,5S6„4 2.263.16 55.7854, Cable Opera tier* 4,A00,00 611.71% 41.10.101 295.09 1U5.03 25,255; 3,001,1,00 2,914,15 653,85 19,115% Callrerefce:: MOO 51,43% 35030 0.00 3511.01 100.00% 700,00 360.00 340.00 48379, Repair/N.1mm Lquipmerii 450,00 0,00% 090 000 0.051 11.00% 450.00 0.110 451400 100,011% Total CnnimunIcalions 70,842.011 39.5-7-% 7,262,77 876.211 6,386.49 87.93% 52.533,81 28,011.90 24,521,91 46,68% 1521/. Finance ET So latiV5 66,80,00 (.6.4300 5,14331 4,632.P, 51109 9,941n 43,561.43 44,417.51 4,4-13.91 9.09% Pi Salanos 3,600.00 0017) 276.92 9€10 270,92 100.00% 2,6311,77 0.00 2,030.77 100.00% PEPA Contributions 4,84 /4,01/ 68.72% 372.92 347,43 25.49 6.840) 3,542.77 3,331.35 211,12 5.975; PICA Connibutions 4,369,01/ 59,5300 336.08 272.09 63.99 19.0453 3,192.73 2,600.88 591.55 18.547) Medicare CorPribuiiOns 1,022,00 59.517), 75.67 63.02 15.00 19,0800 716.55 608,10 138,09 15.5751, I IcsIOVDenral 1n:mance 1-1,935.00 55.29% 1.150,33 870.40 279.98 24.34lb 10,925,05 5.208330 2,659.85 24.345'4 Unemployment Benefits 3,000.00 0,011% 0,01 0,00 0.011 900% 3,0110,00 0,00 3308400 1181.005. Worliets Compensation 5011.00 81.52% 123,00 ,,-GU 123.00 100.0056 375.00 407,61 (32,6)1 -8.7090 Ortice Supplies 500.110 176,90% 123.00 7.071 125.110 100.001% 37.5.00 884.52 (509,52) -135.5750 Annuul elmek. stock room der Prinied Forms 500.00 0.011% /23,00 16,08 105,92 07.140li 375.00 10.08 358.92 I 00.110`.35 AuJil Service,: 17,000,00 94.24% 0,00 0.110 11391 0,00l1, 27,0015.00 253145310 1,555.00 5,707, Fieldwork opropleted aml billed 4,i0Her Man outicipolotl in budgei Cmittoct Strn icvs 6,000.011 93,20% 500,00 595.52 198,52/ 419,70% 4,500.00 .5,591.99 (1,09).99) -7427% Will deorcave now Hon audit substantial!) oomph:m:1 Milcapc 50.00 030300 0,00 0.00 0.00 0,00% 0,00 0.1.10 0.011 0.00017 131i:cella neon, 200,00 1128.289'‘, 5037)) 11,30 50.00 1110.11050 150.00 256,56 (1116,561 .371,0400 Dues ,'11 Stibscriplions 7402/0 22.97% 0,119 11.00 (Lori 0.00") 240,00 170310 70,00 29.173c Cutiteren.:cs & Training 5110,00 11,00%, 0.101 11310 0,00 11,0(1), 0,00 0.00 0 00 0905'4 'I mull Vinuncr 124,647,011 68.3300 8,2E1.23 6,8011,46 1,482,77 17.9000 105,918.19 91,998.46 13,919.73 13,147) 007.1_3 FLIII YI,Ir I 91054-111 VTD 111.1DCiET BUDGET AC it AT Variance 151 Variatto:F!O illiDGE T ACTUAL Variance (S) Valiance (5,-,1 1910 - l'Iiinning & Zoning. 2015 % 1.0 dale 5.1011111 N.1011111 NIMIll 111o1111 VTD 15112 VTD YTD YTD variance note:, FT Sularies 152,3.54.00 77.7704 11,82.5.31 8,368,60 3,456.71 29.237'), 111,652.92 1 18.483 63 (6_8307 1) -0 12', 1'T Sillflei 3,6110.00 0.005/0 270,92 0,00 276,92 103,110'u 2.630,77 0.01/ 22231/.77 100.18104 PEVA Conn Uniiioni 9,849,00 81.73% 757.03 627.6.1 129.99 1 7.1.6""ii 7.197.35 8,049.17 (551.82) .1 1.84% F1CA Cuniributiuns 8,646.00 71,1754 665.08 48009 184.99 27.811i. 6.318.13 0,153.48 161,75 2. 61% h1911,C4re Coniribiuli0n5 24122,00 70,1854 155,54 112.79 -13.25 27.9104 1.477.02 1,419.10 58.52 3,9604 IlealilvDenlal 1,910910c9 32,047.110 73.9454 2.405.15 1,812,00 653.15 2,0904 23.418,96 23,697.00 1218.041 ,1 19', Workers Cnnipertalion 003,00 11111.76% 0.00 0.1)0 0.00 0.0010 800,00 806.07 (6,071 41.70% Deeelopei ,,,,C1-13tv Orrhel cost FCCOI.cly (16,500.00 76.41% 1(,375.00) 000 (1,37.5.60) - 0100' r 02,375,00) (12,608.)81 23133 -1,895. 0lis5ing planning oll54 lime Coe Aug and Sepi Orrice Supplies 1,800.110 454117./, I 514.00 23 I .68 (31.08) -54.45"a 1,350.110 897,73 452.27 33.50% Priniecl rums 750,00 124,78% 250.00 0,00 250,00 1110.3000 7511,00 935,37 1.185.504 .,24.785e Engineering „Seivicei, 20,000.00 78.00% 1,500,00 I .6211,110 1120,001 -8.1105i, 15,500.00 15.509.25 (99.25) -0.6104 10411001 5eivicel 5,11014011 280.80% 1,250 CO rwo 1.250 00 11.10.111", 3,750.01 14,04000 (10.7.90.00i -274 4)J% 5-1D-s-Lorkiscupe Alchileci-511. Stweei Poi•Ilige 2110.110 3.3554 50.00 0.00 30.01) 1000004 150.00 6.70 143,311 95.53% Mileage 2.50.00 21.62% 20.101 1.1)0 20.0u itiu.atr i80.00 54.05 125.95 69,97% NI iseellaileon, 5110.1111 6,2054 40.00 6.00 34.00 R5.00% 3E410 31.110 329.00 91,395, Does 30 Sitbscriplions 600,00 0.00% 50 00 0,00 50.00 100.011% 45000 0,00 45000 100.00% Honks 3110.00 0.0054 25.110 0.00 25.00 103,0004 225.00 000 225.00 100.0re Cenferences & Training 2,000,00 11.25% .500,00 0,1111 50000 1111001104 1.500.00 2 T5,00 1,2,75,00 8.5.00e Total Planning 10 Zini log 224,218,110 79.299: 18,60.5.63 13,258,30 3,347.33 28.7404 165-335-85 177,789,67 (12,453.112) -7.5304 1930 - Engineering Seri ice, Engineering Sersiccs Toial Engineering Son lees 54,800,90 57,3954 4,600.00 2.484,56 2,1 15.51J 45 99^„ 54,8110.0 57.399'. 4,600.00 2,484,50 2,115.50 45.99% 4 I .000.00 31,417.40 9,532.60 73.31104 41,000.00 31,447.40 9,552,60 2.3.31)04 FPO - City Ilnll Cle.inine Supplies 50,00 0,110% 0,00 0,00 0,00 000% 25.00 (1.01; 25.03 100.01104 136ililinti Kepoir Siii pi ic, 3110,00 126,02% 25.00 0.110 2500 1113.01?„ 225,00 118.06 (1.51.00) -08.0.32, Llitlitiett 6,0011.011 98.2200 500.55 342.15 157.55 31,51% 1.50,100 5,892.99 (1,392.99i -30.96% iiatidgut as)uined annex sale in 2014 liclusti 3532111 29-414% 0,00 1 12.94 (112.94) .100.0304 35.3,00 I .038.30 (6)52301 ,.194, 1450 Repairs/Maiiii nu-Arm-16a! 914 6,000,00 444,98% 500.00 326011 i 74,00 34,8016 4,500,00 8,095.551 (3,598.58) ,,79,9 7, YID: Eleatic:0 ^awing ritieded in two, rental taftice space (52.710 Itepairgtquini Cuntracloal Equip 7,700.00 109,00% 6501111 709.01 (50.01) -9 085,i, 5.80000 8,392 SO (2.392.80) -14.7074 New coptiet 10400 and usage oven020 1223 Fact I iiy 04.itio 29,532,00 75.00^/u 2,101 .0 0 2,46 1.410 1700 0,0054 22,149.00 22,149.00 0.110 0,113% Miscelluneolis 300(10 554.10% 25.00 13 96 9.04 36.16?, 225.05 1,662.29 (1,437.29) -038.800'0 Tolill City Hull 5.0,235,00 94.78% 4,161,00 .1.907,36 193.64 4,65% 37,777.0 47,612.112 (9,835,02) -26.113% Total General Cul crninen1 984,11611111 74.811% 73,425,410 72,56.4,59 116041 1.17% 735,285.16 78.5.257,43 (4(,972.27) ,6.8n% Ort.1.21 DEPT 4211- 1'CItWC SAFETV Full \'car AIUNTI1 5'l 1) BUDGET BUJIXI)]T ACTUAL Variance (5) Variance(2c) I3UUCi0F ACTUAL, Varianco(Si \' 'n o(4 ) 2_inn . Police 7015 'a rodale Mnn4, Month Hurl, blond, STD \"7D \"ID 0212 Law Eoforccaumi Contract 517„799210 50.9190 0.00 11.00 0,011 0.001% 255,899.511 261,64509 (4,745.09)-1.839; Tutal Police 517,799210 50.92,) 0.011 (1.00 0,010 0.00% 153,399,59 263,645,09 (4,74559) -1.83% 2150 - Pr,veeu(iun Attorney Cnrntnal 50.000,00 82,28% 4,201.00 4.512,50 (312,5111-7,440, 37.7901,) 41,137512 (3,43750) -9,13", Tutu( Pruscoution 50,000210 8= 26`,,, 4,201)3111 4512-30 (31250)-7,44°/u 37,7110.00 41,137 50 (3,437.50) -9,12 % 2220 - Fire FE Salaries 68,614,90 74.81% 5,770,1➢) .5,499,78 (131.78)-2.5090 50,131.00 51.339.70 {1,198.70)-2,3'9; PT Salaries 123,121.00 56,40 % 9,470,55 7,129.04 2,141.81 24.738o 89, )73.04 69,436.11 °0,516.93 22.831, '611) corseti:ln i'or accnlid back t0 '014 for i'OC IT PEP,A Conn-Mut ions 17,116,00 85,00% 922.0) 1,119422 (I62.221-17.41°, 3.85411'3 10,293,52 (1,444.Ss)316.31", FICA Connlbulions 7,633,00 54_2095 507.15 154 55 2311.61) 39.629-0 5,577.90 .1,137.31 1,4.10 05 2.5 0390 Medicare Comribuliau; 2,7811,00 65,87% 2213.35 175,IS 38.67 IS.0091 2,031.5.1 1.811.83 199,71 I(.83", hell34Dcnlallnscuanro 14,213,101 76,17% 1,09562 1,112.90 (46381 -17591 10,0)5.35 10,549,00 1440.651 -4259 Unemployment (3enefus 0.00 0.0099 0.09 0.0U 0 00 I1.009, 1701 0.00 '3.00 0.0119a Workers Conipznsalion 9,0(1O.Un 1135,48% 0,00 0A0 0.09 I0.00911 9,000261 17,5922.55 (8j92,83) _95;I59; Bile to 1091, roue i33crrase (93es Supplin 8511,011 34,7393, 70,00 0.00 70.110 100,004, 629.0 293.19 334.81 53,14"-„ 1)0I0 Suppl101 2,400.00 13,33% 29006 0.00 280,00 too or.N 2,520.W 453,1E 2,1166,81 8102".a Elm Pm-eel/Mtn 3,000,00 1,98'Y, 250.00 59.33 190.67 76 2771, 2,159.90 59,71 2,100.67 97.361-, Fuel, OJ,I l Fluids 13,000,00 51.75 %, 1.1110,00 664.94 135.06 39,55% 9,700.01 6.727.99 2,972.01 30.6493 Small Tools 1 Equip 10,892,00 39.16% 1,750,00 1,46550 281,511 16.0993 15,750,00 5,326.76 7,423.14 47.139c Physicals 3,181.011 163.459/0 265,C0 179.00 95.00 35.8598 2,355,00 5,199.17 (2,814,47)-118.0196 limbo 21,561,00 75,72% 5.39050 3,914.76 1,415,71 27,3590 16,17130 16,326.30 (154.80)-0,969., Dlilcag 250.00 161,92% 20.00 0.00 20.110 160.011)9 190.00 404.60 1214.90)-113.03% Insurance 8,307,00 87,112%, 009 0.00 001) 0.90% 8,307,90 7,229.00 1,073.00 12,989, Annual prclni,mis lnllc«i ,9pl,) Electric Utility 17,000,00 64,62% 1,4110.00 833.91 566.06 40.439, 12,600.00 10.985,76 1,614 22 12.819r Refuse 1,011Ud1(I 239,00% 80,00 168.38, (196.381 •232!96990 760.0,) 2.339.97 (1,629.971-214:17% Repair791ain( Bldg 1,0002,10 29727'!, 170.011 111,58 159,42 93.788, 1,490,00 5,94549 (4,455319) -099939, R0901309Iainr 1'31uip 33; 60.00 54,02"/, 2,77001 1,256.64 1,513,36 54.6315 24,930.00 17,966,31 6,563.19 27.9394 A' 0 a Annual secg of all Gee (elicl.a Uniforms 2,509,00 39.4600 209.00 9.90 208.(61 100,00), 1,872281 956.60 685,40 47.301y;, Miscellaneous 1,500,00 157,39% 125.110 72.16 52.34 411.274" 1,115.110 2,360,85 (I_35.85)-11)9,851.a Mel S Subscrg0i,,s 3518,011 74,72%, 2911.00 0.00 290,06 1119.00%, 5,619.00 1,)21.04 (11.04) .0.425r 13n,8, 220,00 9.0903 70.00 0.00 20.00 10003', 170.00 20.00 131)3i0 55?44, Conferences & 1:lining 11,375-00 64.97 is 1,125 00 1.093,40 26.00 2.36% ' 4,375.01) 5,040.05 1.334,95 I4.2471 CONe,euca ,F Twining (11e€n16) 0.00 0,110% 0.00 0.00 (1,00 il,(1;01) 0.00 0.23 L001 2,231,00 100.110% Total Fire 385„112,011 67.37% 32,890,97 25,120,40 7,770.57 23,63% 288,6221.39 259,59296 29,228,43 10.12 is 225U - Fire Heller I1)re Crate Aid 37.323,00 155,84., 01)(1 58,165.92 I53,165.911-190.00", 090 58E65.92 158,165.921 Tnlnl Dire Relief 37,323.00 155.84% 0,11)1 53,165.92 (53,165,92) .100,00% 0,00 58,165.92 (58,165,92) -1110.00 % Ai,l y4 24011-I0ing InNtrection Sao: PURA Contributions FICA Contriholiork• Modicare ConIriliution$ I-6881110 /cml loin,, lincinployntent 118iielits Worker-8 Coitip<nr,aiion 0 fru Supplies Nimed 1'1111115 Get. 17i1 47 F.nginerrin Instructor Carpool Survices Mileage Insiiiance Popairs/bInint Equip Uniforms ntics & Subricrimions Banks Nov 1 ruck Coniciencus Building 2500 Emergency Crinimunicatinris Contract Servioui. Twat Emergency 2700 • Animal Control Pinned firms Contraut icei 811,ocliancous 1'nlal Animal Control Public Safety 1911 Year 131.11713EI WIDGET 2015 76 lo rlaic 13105201 149,606.00 42,1074 11,808.18 1111146110 43,4376 931 31 9,270.011 39,6176 713.34 1,1691111 39.6176 166,5.5 28,486,00 47.166, 2.191,23 0,00 0,00% 0,00 1,000.110 232.4076 0.01 / 2.1011.00 111.9476 17,5110 71111.00 16.5876 175.00 5,5110.110 10,56% .150.00 9,000.00 67.6676 750.00 67,2110,00 40.34% 7,000.00 3,500.00 88.81176 400 00 9110.00 20.1111% 75.011 1,300,00 11.11% 178.00 850111/ 22,814% 70,00 650.00 236.27% 55110 700.00 55.0085 60.00 3,0110,110 56.4176 0.00 2311110,110 0.11U% 0.00 2,775.119 16,58% 700.00 323,55/100 40,15% 25,499118 7,0110,00 53.5074 1,750,00 7,000110 53.51176 1,7.50.00 OM° UM% 0.6.0 6,000.1111 107,011% 501/1/6 801/.00 92,8776 70,115 6,800.011 E05.34% 570.00 b110,1311 ACTUAL VArionor i51 Viviano, CIO Month, Numb 81on111 6,007.47 5.5110.65 47.80% 456,57 353.74 45.9976 349,74 363 80 531.9919 31.00 01.95 50,97% 1,114.00 777,21 35.47% 0.00 0.00 0,00% 0.110 0110 130075 73.17 101.83 58.19% 1100 17500 100.008a 40.15 4151.55 91,08% 1,291575 (548.75) ,..73,1 7 i, 6.283.511 716,50 10.24% 719115 1319,051 .79.7676 U.00 73 011 101100% 0,00 175.09 109.90% 104.47 114 47/ .49.24% 0.00 55.184 1017,1.1050 limo 60.00 160.011% U.00 0110 0,00% 0,00 0.01 0.005, 0.00 700.00 100.00,,, 16.822,67 8.676.41 34,11376 0.00 1.750.00 11110 1.750.00 0,00 0.00 2,1 60.00 11,660.01 77,93 17.991 2,237.99 (1,667.99) 1,327,792,00 .97.4476 64,910.05 106,859.43 (41,949.431 100.008 a 100.00% 0.00"1, ,332,00% -11.41% -292.63% BUDOEI VT D 109,327.46 7,925 92 6,778.62 1_585.04 214E16,69 0,00 1,000,00 1.575.00 533.00 4,150.00 6,750.60 4s,noo.on 7,005.00 673,00 1.700.011 (1311,1111 493.00 540,60 2,5011.011 23.000,00 110.00 242,673.73 ACTUAL Viviano,. (5) Vaii,11.: I%) YID 471 1J 47113 62,983,40 4,714,80 3.674.59 859117 13,433,00 0.00 2.123.96 229.87 I 1 b.0-9 550.84 61181195 27,1 10,09 3,107 92 180,01, 258.43 194,45 1.538,76 385.01/ 1.692.39 0,00 460.(10 129,922,16 463.14,00 3,215 12 3,111110 725.97 7,101,90 0,00 1„323.961 1,345.18 405,91 1.569.46 661,05 20,889,01 18(17.1)2) 495.00 1,14.1.57 435.55 I 1,046.761 155.011 81/7.6 1 23,000.00 16.10.00 1 12,7.51.57 42,39% ,I0,5W 15,79% 45.807„ 35,4771, 0.00? -132.4113. 83.41% 77.89% 86.01% 9.79% 43-571-6 -19.54% 73.31% 34,') 787, 69.1 32 30% 100.09% 78.:1% 46A6"/ii 5,250.00 3,7,15.011 1.505.310 28.57% 5,250,011 3,745.00 1,5115.00 211.67% 0,00 0,00 0.00 4,501/00 6,420110 (1,920,00/ 390,00 7,12.99 ('.52.99) 5,090,00 7,162,99 (2,072.99) 40,7376 Sept includos Aug Accrual iruc ri,5 1,970 A"g '),'4l sul 140(415955216 Annual premiums billed Apnl Aug o EQ Rud 5) //5 101 lIne.ti; budvo 55ce40i0n appi uord b3 0.0)10, -42,67,. Sept incluck., 01.15 I itini,ine Sucioy roxiveJ late Sept. ,25.93% -64.6376 838,434.62 763,371,62 78163,00 8:98°4 111:11I 430 - PUBLIC WORKS Full Year 6.1116013 Y1 I.) IlUDGET 133.111.369E AC ILIAL ),,,niame (SI V4111111,5: 1, 41 BUDGET ACTUAL Variance IS) Va riance 150 3100 - l'ublle Works 21115 It to. date , Atonth Mornh Month 1.1°1101 YTD YTD "(ID 0"II-3 1'1 95111111:5 153,314,011 62.027, 11,793.15 9.169,70 1,523.66 2 1406, 111,037,15 95,1150.04 16.956_31 15.1.25, 1.1., en' mole FT es P j; overall c3,1.141Y C10,91.11914153 I' F Salaries 23,460.00 7.6800 1,813161 117,60 1,687.62 93.5113„, I 7,14.163 1,801.00 15,342.85 139.49', PERA Con0300606, 11,115310 66.2700 835,00 695.23 159.77 18.6955 8,112,50 7.365 9-1 750.56 9,3156 fiCA Contributions 10,960.00 51,86% 64,311S 5-19.23 1925) 343357, 8,009.23 5,0.1.28 1.11-155 19.03166 Medicare Conti ilnilien3 2,563.011 51.07% 197 I 5 118.46 65.69 3-1,346, 1,872.96 1,329.36 543.58 29,113% Ma I thiDentol InYuranec 34383,011 80.5795 1.629.46 2.599.00 (269,64) .10.159), 24.979,88 17,510.50 12,560.621 -111.252, Unemployment 13ei3151$ 0310 1.1311100 U.011 0,00 0.00 0.00N 0.00 0.00 0.00 0.00), Workers CompenYalion 6,000310 264.59% 500.00 0.00 5161,00 I 011.00% 4.500.00 15,675.53 (1 I „175.531 -252.79% Ekpensv ,r, kmd out in th, 1,5111] IS% rale inei ease ia 2015 Office Supplies 2,000330 17_27% 170.09 139.66 (60,66) -10.969.), 1,490.00 2-13.42 1,144.51 763317, Shop Materials 1,611100 91„117, 125.00 271.1) 1146.13) -116.905 1,125.00 1,3613,62 1241,611 -11.487, Building 1121'9 tr Supplies 500,00 17.356 40113 0.00 40.00 100.005 364100 86.75 273.15 75 001, Snail Tools and Minor Equip 1,2110,1)0 3116.4190 100.00 1.926.47 (2,626.47) -182.6,475 900.00 4.626.95 13-736.951 A 15,22% Engineering Seck ices 9,000-00 106.43% 7311410 1.453.75 1703,75) .93.1339-), 6,750550 9,578.25 (1.016.253 -11.906, Contract Serena:0 4,000,011 56.95% 3430 -126 40 (426.40) -100.0107, 2 A300,00 2.277.03 1177.531 -I 3.896 Radio 1,300.00 71-32% 315-00 309,06 15.9.1 4,90°, 975.00 917 IS 47,02 4.9097 Milenge 0.00 1/.0115. 0.00 0.00 0.110 0.0005 0.00 0.00 0,00 03013, Ins-mance 20,3100,011 78.74% 0 00 12.00 0.101 11007, 20,000,00 15,748.00 4,251,110 21,267, Electric Utility 23,000,00 59,69% I ,500.01) 553.36 916.64 61,116., 19.000381 16,714.59 2,1S5.11 37.019, Refuse 2,4011310 813111% 2110.00 216 67 116.07.1 -0A 35; 1,600.00 1,94190 043.09) .8.003i F11C1, Oil, Fluids (311.1.depli) 42,000.00 49.06% 1,5110.00 1,663.56 S36.44 353165, ioxim.00 70,00439 I3395.61 31.32`, litpairldaitil 13111g. 3,500,00 90.51% 300.00 110,07 59.03 16343, 1,60(100 3,447.94 1847,9.11 -31,61% KO:lir/Main( NOT Uldg 500301 117,93% 40,00 0.011 *UK) 100,M7,. 1613.00 554 6.1 1119.6.1) -63.297', Repair/Maim Equip (out) 5,000,00 79,29% 4000 100.00 300.00 75.003h 3.800.00 3,964.56 3164.561 ..4.3311, Eriiiipmern P4,1, 7,5110.110 34.7100 615.00 0.00 613.301 100.00% 5.625.00 2,601.91. 33/22.05 53.731, IJoiforius 2,000.110 87.86% 170.011 147.36 22-64 12.325, 1,4903111 1,757.22 1367.22) -17.9355 Miscellanea:13 1,000.00 76.83% I oo.00 57-81 42.16 41,111" S50.110 765.15 61.75 9 .626„, Landscaping 6 loterial 5011,011 113107, 0.00 0.013 11.00 0 003c 500 03 0.00 51/0,(0) I (11101)7O rh.., „S, Suhkiiptions 200.00 0.00% 50,00 0,00 50.00 0,003, 150.031 0,00 1511.00 100.0055 Con fc;enccs k Tea /rung 1,5101.110 205,80% 375,011 3,087.00 t 1,711.001 .723.2V. 1,115,00 3,087-00 (1.062.001 .174.405., Annual 653515 I]illfl)05 Clean up Days 5,0110.00 111.28% 0.06 0.00 0011 0.00'-', 5,01)0,00 5,563.81 1563.821 -1 I .2661„ Tulal l'uhlic Wur6s 230,10,6.00 65.949/0 26,292.69 25,361.85 1-030.04 3.91% 262,565.57 250,6118.79 31,076.78 11.28°4 31211- Sireety 1501,11.ton 14T1O 3,000,00 75,99% 150.00 867.60 1617.601 -1473149, 2.250.00 2.279.75 119.70) -1.12% Sheet 613intenancy Materials 211,000.00 78.3753p 23100.00 3,765.96 (1,765.98) ..88.307, 1 7,oun.no 15,674,92 1,326118 7,793 Jkaal C.631600,-0: Filling 186.578310 911,66% 0,00 0.00 0.00 0 005I) 156,570303 169.150.44 17,427.56 9.341; EMIT,: project budgcied in June Sign Repair 6131er-131s 2,591/.011 15.1295 2.00.00 0.011 209.00 100.006., 1,100.00 278.09 1.71391 82.11030 conlroct Scn leo 8,000.1111 46,641/4 0.00 0.00 0310 00000 53100,00 3,731,04 4,168.96 53.369), Repail>iMaint Equipment 2,5011,00 „10.29°/ 210.00 !IMO 2 11),OU ILO `',O 1,5'20.00 1,007_30 661.70 .16.70°Iy TWO Sircels 221578310 86.36% 2,6611.00 4,633.55 (1,973.58) .74.1900 217,018_110 192,221.57 25,596-43 11.75% Detaky 1,11 Vex I 5044111 rlf 3125 - Ice 9 SOON," 141110,11 BUDGE: f 11140CiLf Ac-ruA I. Vuriance (S) Vuriancc 1°40 BUDGET ACTUAL Valiance 151 Variance 00 2015 95to dale Mouth Month 7414,11i month '1"1-41 V ID YTD YTD Lanilscapsw7 Nlcuerial 11.00 100.110% 0481 0,00 0.00 0 GIP, 0,00 794.14 (794.14) -1054005; 5:411,45411 40000400 57,0590 0.00 0,00 1400 0.0050 41000.110 43.539.52 (639.521 •I,935. C3nical. fiCrvieCS 5,000410 11,011% 901401 0,00 5111400 KHAN 4,504140 1100 4,300.00 100.007.° Repair:Alain( Ucunnrocni 9,5110.00 9122% S00.1711 II 00 3110,00 10000^e 7.100 410 9,095 I/2 (1,943.021 .27.419r Includes 57.21/0 fur 4050, plow Illurlei Total Ice & 0lIti,V Removal 95,500410 $94.09% 1,301400 0,131.1 1,3011.00 1011.0090 56.600.1111 53,479.58 1,120.42 1.98% 3160 - Slicer 4.1glifing Streel LighillIg 28,000,00 62.0290 2,300 00 2.061.70 7.35.30 10,2774 2 1.100.00 17,365.05 3.734.94 I 7.70°.; Tolul Stem Lighting 28,000.110 62.02.454 2,300410 2,1163.70 236.30 114.2759 21,100,00 17,365,116 3,734.94 17„709/44 3200 - Recycling Recycling Suppl706 3,500.00 04009/44 0440 0.00 0.01/ 0.01153 4,750,00 0.09 1,75000 10(400% Miscellaneous (,,Don.no 9.97% 500444 0.00 5011.00 10(1.0090 4.5041.0,4 5611.03 3.931.97 07.1390 Tula' fice) ding 9.5m0.50 5.98% 5011,00 0.00 300011 I mon% 6.230110 368.03 5,681.97 90.91% 3250 - Trce l'engrum Contra,) Services 6,000.110 25.00% 300.00 1,500.G0 1.1.000.001 .200,1.105-0 4450000 1,500.110 3.000,00 156.6731 Trion:I-cc Program 6,000410 25.00705041.00 1,500.00 (14000.00) -2011.00% 4,500410 1,500 .110 3,000,00 66.67% Tom' Public Works 741,77.1.00 6(4,111 Vol 33,452,69 33,559.13 93.56 142890 588413357 517,823,03 71,01(1.54 12.11690 00.4_0 1/171' P 4.511- CULT1112.17., 11171:11PATIO NEI Ye.ir 1 10 7 4 1' YID BUDGET MIDGET AC 41,1A1.'8H:ince (S) V8r-001".- rs% BUDGET AC [UAL Varianee (9) Variance (%) 5200 - Parks & Recreation 7015 ''s 10 slaw Alsinth Month 8161101 0lonlh l'fi I VTD 9/1O 9/00 FT Salaries 77,847,110 125.8696 5,985.73 9,141.51 (3,155.701 -57.697,, .56,858.)9 97,976.67 (41,08.48) - _.73'', '08100n switch from new cinp(assce at Isms,: ram in lonn term cc r f Salaries 6820.00 261.22% 524,67 3.155.00 1753038) -55837% 4,933.35 (7,815.13 31233128) .7.57,40.1 KRA Corm -Minions 5,644.00 127.079/, 434.15 685.74 (23(.59) .17.9596 4.12-4.)6 7,171E41 (3.017.1.4) -73.019) FICA Curnributions 5,249.00 131,32% 403.77 7-19.87 (3-16_10) -85,7796 3,873.31 6,802.96 (3.057.(5) -79.7U96 Medicare Contribution:, 1,228,00 1)1.27% 94,46 175.36 (80.90) A 5.64% 897,30 1,612.03 (7 14.65) -79.641. Health/Denial Insurance 19,940.00 69.12./s 1.533.85 1,430.50 83.05 5.111.; 14,571.34 13,781.30 789.74 3.4796 Unemplosincia Pi:wilts 0.110 9.010% 0,00 0.00 n.no ro)96 omo 0.74; 41,01' anou-,, wo, k., cun,prwilic,i 4,4(00.99 114,17% 0.00 0,00 :IMO 0,0010 4,1400.00 4,5711,91 15711.91 / -14.27% Shop NIMOidIS 500,110 176.7596 4(.00 154.09 (111.09) ./285,2397 300.00 883.75 (573.75/ -145.4996 Chemicals 750.00 104.9996 62.50 0.00 6150 icaskm 562,50 707.39 1224.89) -30.0034 Equipment Pats 2,11110.09 89.02% 170.0t4 353.17 (103.17) .107.75% 1,490.00 1,780.35 (790,35) -19.49^.;. Building Repair Supplies 500J/0 15.16% 40.00 0.00 .111.00 100.009, 360.110 76.37 783.68 70.8111S Landscaping Maierials 3,0110.110 55,89% 250710 35.77 214.78 85.7111 2.750,00 1,676.74 573,76 75.481s Small 1 onli. tind Minor Equip 1,000.00 156A62/1 85.00 0.00 /15,00 100.00% 760,11(7 1,561,00 (804.00) -105.575) Altleage 11.00 0.011% 11,110 0 00 0.00 0,0071 I73.10 Mil 039) 0.00° i, Insurance 3,2110.110 95.03% 0.00 11700 0.00 0,01194 3.2130.00 3,041.011 151/.00 4.0 72, Electric Utility 8,500,110 01.4696 6410,00 370.38 729,62 38,277, 3,950.00 6,921.73 1.973.731 -16,3796 Refuse 2,5011,00 0,00% 208,33 0.00 708.33 1110.0096 1.87.1.97 0.00 1,874,97 100,007 RI:pair/810 in1 Bldg 1,0011.00 129.4 Pl/s 85.1n4 0.00 83.710 100.11094 760.00 1,794.07 (534,07) -70.2790 Repair/14mm NoT Lildg 2,54111.00 116.97% 200.00 0.00 700 00 160.007i, 1,900.00 7,974.2.5 11,021.25) -57.913; Repoli/Mann Equip 1,511.110 0,00% 175.00 72.08 J.7.32 41.807) 1,125.00 476.14 098.56 62.1796 Menlo) Buildings 4,6011.00 121.3096 203J3 176.00 (.142.67) 415.481s 3,449.97 5,579.78 12.119.81) .61.73% 07i3ce6aneuns 750.n4) 114.95% ._ 67,50 0.00 62.30 100.00% 502.50 867.10 t 279.80) -53.2677 Total Parks & Recreation 153,020.00 1 /6,1121% 11,2911.74 (7,472,32 (6,1805)) -54,75./o 113,90A7 177,641-32 (03,73,5,15) -55.95% IT s: Telephone I7'-1 lardisore 9,1011.00 55.53% 3,00 0.00 ;Lou 1300% 1,550.00 5,052.98 (502.98) -11,1159r, 11'.-Soliwore 16,1100,11U 4 6.93.70 1,33100 0.00 1.333.00 100.0011 11.997,00 7,506.00 4,484.00 37.47% 1T-Suppn1SCHCCti 36,011110 73.79% 3,1700.1/0 2,951.-17 48.58 1.6711 27,1011.00 7.6,567.78 437.27 1.6796 IT-Pienentking 7,9110,00 11.00% 1,950,00 0.00 1,950.00 100.00% 5,850.00 0.00 5,850.00 10(1.007', 'NUT Contingency 16,0011.00 11.U0','o 11.00 0.00 0.011 0,1897, 16,008.00 0.00 16,000,00 100,00% Telephone 24.660,00 54,/01% 2,055_00 1..170.43 584.32 78.4-1% 18.495,00 13,537.911 .1,962.10 20.8314. Tatar IT .0 Tekpllunc 109,560.00 40176`1* 8,338,0U 4,421,90 3,916.10 46.97Y, 83,992,00 51,656.66 31,735-14 372.39/, Grand Total all Espenses 3,316,716.0U 69,76% 191,616.48 234,877,42 01.3,760.911 -22.58% 2.360.351,52 2,296,750,06 63,601,46 2.69% Sistnotai Net !HOW OVCr EXpCIISCS 432,118.00 -25.98% (1 18,224.1.3) (1 02,427,29) 15,796.8,1 1136% 007.306.77, 1125.136.001 61,150.77 33.17% Dri.T 4643- COAll' A 0,1 35,11110.00 11,0096 0.00 0.01 0,00 0,001 0320 0.00 0.0096 Comp aiimstmenrs made appear in the individual dtportmeni e81001se lutes, 11.00% Annual adjnitinni5 .11.14: IN,re 4ipproNimately S351, 1)011 Service Increase 147,118,UU 0.1.10% 0.00 '3111iClOn 0.00 0.011 0.00S1 0.027ti 17.110 Transfer to City Projects (84rects) 0.00 0,1111./.. 011.)10, 0.011 0,00 0.0014 1139) 0.110°-O DEPT 493 - OTII f INANCING 2011.11011.110 0.0096 0,00 0.110 0.00 0.00,s -22.511%. 10.11,10i 2 3 4 . 8 7 '7j ill: 03,7.60(11:11 GRAND TOTAL PAP.14.1. DEPTS 3,798,334.00 60,4796 191,616,48 2,3611,351-51 2,196,75°0:0: 63,601.46 7.69% (Lon oma",,,, (118,224.23) 62,1511.72 3.3.17% NCI Incwoc user Espoises 45,796.04 1125,236,11111 .3 6 % Peak, City of Lake Elmo Bodin! to Actual 2015 LK Month As of Senrember Ill, 2015 206-1,ihrary Fluid Bv Denartnierit REVENUE Current Ad Valor em Taxes Rental Income Interest Earnings Miscellaneous Re) entre Donations Total Revenue EXPENSE FT Salaries PT Salaries PERA Contrilmlions FICA Conurbations Medicare Contributions lIcallh/Dental Insurance Unemployment Benefits Workers Compensation Library 5VCS supplies °MOO Supplies Library Collection Maintenance Legal Services Contract Services Telephone Internet InFonnalion Technology (Equiric Sollware Insirranee Utilities Refuse ReparrIMann Bldg Repair /Main( NOT Bldg Repairavlaint Equip tont-1-1-11mi Library Card Reimbursements Miscellaneous Building Purchase Building -Property 'Tax Other Equipment Subscriptions Conferences Si 'Fraiiiing Programs Internal charges Total Library Net luemne/(Espense) 12(31/14 Cash Balance Net IncornetExperise) Accrued Al' Cll' (self funded) Contingencies 2011 , AP neerna) reversal Ending Cash Balance Full Year BUDGET 2015 10/20i2015 Month YID 2015 2015 Over/ 201.5 2015 Lb. eif % to date I BUDGET ACTUALS (under) BUDGET ACTUALS (under) Notes 231,261,00 50 00% 0.00 0.00 0.00 (950.00) 115,630.50 950,00 115.630 50 Funds received from WA Clv Jule and December 11,400.00 229.9588 0.00 17,664°,0(10° Includes $20,6k delinquent rent From prior termant 8.550,00 20.214,00 0.00 0.009'( 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0 OM 0.00 0,00 0,00 0.00 200 55 200.55 Revenue NM/ use of copier 0.00 100.909E 0.00 0,00 (950°I0()0°) 0.00 242,661.00 59.05% 950.00 134,190.50 1.235,00 143,280 05 191'.0.239591°5°5 0.00 (Over)! (Over)/ under under -15,000.00 73,5590 3,750,00 3,461.02 238.93 33,750.00 33,098_1,1 651.86 16,000.00 32,929, 1.3,33,33 1,008.00 325.33 12,000.00 5.267.511 6,732,50 4,422.50 64,695', 368.51 335.17 33.37 3,316.88 2,860,91 455.97 3,782.00 58,69% 315.17 261.48 53,69 2,836.50 2,219.67 616.83 884_50 58,6988 73.71 61,15 12,56 663,38 510,15 144.23 11,987.00 86,23% 993.92 1,083.00 (89.081 8,990.75 10,336.00 (1,345,75) Budget showed consisient monthly cost; not impact 0,00 0.009', 0.00 0.00 0,00 0.00 0,00 0.00 of multiple pay period months 350,00 0,00% 0,00 0.00 0.00 350.00 0.00 350.00 1,100.00 0,0050 91.67 0.00 91.67 325.02 0.00 375.02 4,100.01) 28.9688 341.67 10)1,50 241.17 3,075.03 1,187.29 1.887.74 49,700,00 39,1451, 4,141,67 2,363.12 1,778,55 37,275,00 19,450.58 17,324.47 2,000.00 69,2088 500,00 30 00 470.00 1..50o.00 1,35,1.00 116.00 Cost 10 recover dclimprciri rein from prior (entrant 3.000,00 3.459( 250.00 0.00 250.00 2.250.00 103.50 2,146.50 Snow Plowing 1.600.00 70.07% 133,33 220,06 (86.73) 1.199.97 1,121,11 73.36 1.000.00 61 6391, 83.33 230.00 (1(6,67) 750.00 616.29 133.71 3,220,00 96,2758 0.00 0.00 0.00 3,220,00 3,100 00 120,00 0,00 0.0090 0 0(1 0.00 0,00 0,00 0.00 0,00 2,700.00 69.74% 1,350.00 0.00 1,350.00 2,700.00 1.833.00 317.00 7,550.00 72.684E 616.66 566.45 50,21 5,649.94 5,487.08 162_36 550.00 91,42% 45.33 49,39 (4.06) 412.47 447,79 (35.32) 14,000,00 146.5491, (.166.67 2,252.67 (1,086.00) 10,500,00 20,515.17 110,015.17) YID includes Roof repairs 0,00 0.0051, 5,000.00 0.00 5.000.0(1 5.500.00 0.00 5,500.00 0.00 100.005', 0.00 0.00 0.00 0,00 420.00 (420.00) 24,000_00 82.6)50 1,000.00 1,509.00 (509,00) 20,700.00 19.825,3,1 874.66 Library card reirnb are processed by County eff 5/1/15 2,000.00 114.6888 166.66 0,00 166.66 1,499.94 293.62 1,206,32 0.00 0.0090 0.00 0.00 0.00 0.00 0.00 0,00 2,600.1)0 14.38% 0.00 0.00 0.00 1,300.00 1,167.00 133.00 0.00 100,0050 0.00 0.00 0.00 0.00 738 00 (738.00) 0.00 0.0090 nmo 0.00 0,00 0.09 0.00 0.00 2,500,00 0.0090 1,750,00 1300 1,250.01.1 1,250.00 275.00 975 00 7,500.00 0_0050 625.00 0.00 625.00 5.625,00 0,00 5,625.00 1,600.00 25.88% 130,00 0.00 130.00 1,210.00 414,00 796.00 $2 per card processing Ice plus billable City resort' ces 213,146.00 62.27"/r. 23,732.16 13,536,51 111,195.65 168,349.38 132,730.14 35,619.24 29,515.00 172,205 10 29,515 00 (70.000 00) 0.00 131 ,720.10 (22,782,16) (13,536.51) 9,245,65 (44,(68.88) 10,549,91 54.7)8.79 -40,58% -123.99% 206,407 26 )0,.549.91 (4,103.117) 212,353.3(1 "111F CITY OF \KE ELN/ 0 AYOR & COU CIL CO UNICATIO DATE: CONSENT ITEM # October 20, 2015 AGENDA ITEM: Test Well No. 4 — Approve Quote to Seal and Abandon Test Well SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works S 1.)(;(; ESTE D ORDER OF BUSINESS ifremoved from (he Consent .-leenda): ()uestions from Council to ........ Mayor Facilitates Public Input, if Appropriate......... ...... Facilitates Call for Motion ..... .......... ...... ..... Mayor & City Council Discussion ............. ...... Mayor & City Council Action on ....... ........ ............... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $2,515.00. The estimated amount of $2,515 to be paid from the Water Enterprise Fund. SUMMARY AND ACTION REOUESTED: 4 The City Council is respectfully requested to consider approving a contract with Kimmes-Bauer Well Drilling, Inc. to seal Test Well No. 4. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve the quote provided by Kimmes-Bauer fVell Dri seal Test Well No. 4 for $2,515.00". -- page c. to permanently City Council Meeting [Consent Agenda Item 4/ October 20, 2015 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Test Well No. 4 was constructed in 2012 as part of the site planning and acquisition process for the City's municipal Well No. 4. A smaller test well was constructed to verify the aquifer water quality and capacity in the location of Well No. 4 prior to purchasing the site and proceeding with the construction of the much more expensive well construction. With Well No. 4 completed and in service the test well is no longer in use and must be sealed and abandoned per the Minnesota Department of Health Well Code. Staff recently obtained a quote from Kimmes-Bauer Well Drilling, Inc. in the estimated amount of S2,515.00 to seal Test Well No. 4. Kimmes Bauer Well Drilling is a licensed well contractor and was the contractor that constructed the test well in 2012. The quote is based on the unit price per cubic yard of grout required to successfully seal the well. Payment will be made for the actual quantities of grout installed. RECOMMENDATION: Staff is recommending that the City Council consider approving, Os part ofthe Consent Agenda, a contract with Kimmes-Bauer Well Drilling, Inc. to seal Test Well No. 4. If removed from the consent agenda, the recommended rnotion for the action is as follows: "Move to approve the quote provided by Kimmes-Bauer Well Drilling, Inc. to permanently seal Test Well No. 4 for $2,515.00". ATTACHMENT(S): Kimmes-Bauer Well Drilling, Inc. Quote. -- page 2 -- CONTRACTOR: Hastings, Minnesota 55033 City ofLake Elmo Chad Isakson Ten meU4 #779004 WELL ABANDONMENT Phone: (651)437- 873 (851)423`3800 (507)263-3522 1-800-944'0880 Fax: /G51\437-G394 City of Lake Elmo HOMEOWNER: DATE: October 5, 2015 50mS�oe^ N LOCATION: ' �51)30042O8 TELEPHONE: m)we wonm chadinakuon@hocuxengineehnqincoom Est, 5 yds. Neat cement grout at $ 350'00 per cubic yd . . . . . . . . . . . . . . . . . . . . . . . $ 1.750I0 Labor to pump neat cement grout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60U0 G�a�MN 1 County well abandonment permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 05.00 Paperwork and filing fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 100.00 TOTAL FOR THE ABOVE MATERIAL AND LABOR $ 2,515. 0 0 Note: More orless neat cement grout will beinvoiced 35QOO a�� � per cubic yd. Note: This quotation does not include perforation if needed, Nute:0mmes-@ymer Well Drilling, Inc. is not responsible for damages toyard byrepair equipment mtrucks. -.k/'Add S100/yard installed o,Pc,) Rock if needed TERMS: 58%down — All accounts are due upon completion / due upon receipt. 1.5%will ba charged per month on all accounts not paid in full within 30 days unless specific arrangements have been made Bysigning this agreement, contractor acknowledges that they have read the agreement and accepts the foregoing terms and conditions, Accepted by: Submitted by. KIMMES-BAUER WELL DRILLING, INC. Alan Hansen ** ESTIMATE IS VALID FOR 6 MONTHS FROM DATE OF ESTIMATE, ** Q8EMBER* M|NNES0T4WATER WELL ASSOCIATION * &1|NNESOTALICENSE #1540 VV|SCON8|NLICENSE #59 T1 IF. CITY oF L.,, , L AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AY() COUNCIL CO DATE: CONSENT ITEM # Eagle Point Blvd Street and Utility Improvements Ryan Stempski, Project Engineer Clark Schroeder, Interim City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director UNICATIO October 20, 2015 — Pay Request No. 2 SUGGESTED ORDER OF BUSIN ESS if removed from the Consent Ave - Questions from Council to ..... Mayor Facilitates , Appropriate ......... ....................... ........ Mayor laci (It tes - Call for Motion ..... .............. ... ..... Mayor & City Council Discussion ..... ...... Mayor & City Council. Action on Motion ........ ...... .................................. Mayor Facilitates 5 POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the Eagle Point Boulevard Street and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Miller Excavating, Inc. in the amount of $268,768.06 for the Eagle Point Boulevard Street and Utility Improvements". -- page 1 -- City Council Meeting 1Consent Agenda Item 5J October 20, 2015 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Miller Excavating, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $268,768.06. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $19,544.78. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part ofthe Consent Agenda, Pay Request No. 2 for the Eagle Point Boulevard Street and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Miller Excavating, Inc. in the amount of $268,768.06 for the Eagle Point Boulevard Street and Utility Improvements". ATT ACHMENT(S): 1. Partial Pay Estimate No. 2 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2 � . EAGLE POINT oLvosrncsTmUTILITY IMPROVEMENTS PROJECT NO. 2015.120 ' PROJECT OWNER: . CITY OFLAKE E0NO | 38VnL4VEnmEAVENUE NORTH � LAKE [LW1O.,NN55U42 ATTN: JACK GRIFFIN, CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval Date TOTALS NET[H4m6E _ START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: Amount ' Additions Deductions ENGINEERING, inc. � PERIOD OFESTIMATE . FROM 9/1/2015 TO 9/30/2015 � [ONTRA[TOR� MILLER EXCAVATING, INC. ]036STAGECOACH TRAIL NORTH ST|LLVVATER,PNNS5O8% PAY ESTIMATE SUMMARY l. Original Contract Amount $1,249'494.09 2.Net Change Order Sum '$28'500,00 3.Revised Contract (l+l) $1,220,994.09 4.*Work Completed $390,89I65 5.*Stored Materials 6.Subtotal (4+5) 7.Retainage~ 5.0% 8.Previous Payments ' $010 $28,500.00 9. Amount Due (G-7'8) ($28O8.0O ~ucmVBr eakdown LONTR8{ZTIME ORIGINAL DAYS 320 REVISED DAYS 0 nsmmm|mG 259 ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and u,the best nftheir knowledge and belief, the quantities shown inthis estimate are correct and the work has been performed inaccordance with the contract documents. CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that tothe best oftheir knowledge, information and belief the work covered hythis payment estimate has been completed inaccordance with the contract documents, that all amounts have been paid ty the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA FOCUS Engineering, inc. BY BY ON SCHEDULE YES NO $0.00 $390,895.65 $19,544.78 $102'582.8I $268,768.06 % PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 2 EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2015,120 ITEM DESCRIPTION OF PAY ITEM DIVISION 1 GENERAL 1 MOBILIZATION 2 TRAFFIC CONTROL 3 SILT FENCE 4 INLET PROTECTION 5 TEMPORARY ROCK CC/INSTRUCTION ENTRANCE STREET SWEEPING 7 6" TOPSOIL AND SOD HYDRAULIC MULCH (TEMPORARY) SUBTOTAL DIVISION 1 ENGINEERING, inc. CONTRACT AMOUNT THIS PERIOD UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT LS 1 529,900 oo S39,900.00 0.00 Ls 1 56,850.00 56,850.00 0 00 LF 3,100 52.00 $6,200,00 0.00 EA 17 S200.00 $3.400,00 009 EA 2 51,000.00 51,000 00 1.00 HR 20 5100.00 $7,000.00 400 SY 5,145 510.50 554,022,50 0.00 SY 2,575 51.15 52.951.25 0 00 5107,333.75 50.00 50.00 90.00 $0,00 11,000,00 5400.00 50 co 50.00 51,400.0a TOTAL TO DATE QUANTITY AMOUNT 0,50 0.50 1,550.00 $.00 1.00 4.00 0 00 0.00 514,950 00 $3.425.00 53.100.00 51,600,00 01,00906 5400.00 50,00 50,00 $24,47509 DIVISION 2 - SANITARY SEWER 9 CONNECT TO EXISTING SANITARY SEsvER MANHOLE EA 7 52,800.00 55,600.00 0.00 SO 00 2 55,600.00 10 SANITARY SEWER PIPE . 8" LF 761 $33.60 525.670.40 0.00 50.00 764 525,670.40 3 1 SANITARY SEWER MANHOLE . TYPE 301 EA 3 53,400.00 510,200.00 0.00 50.00 3 510,200.00 12 EXCESS MANHOLE DEPTH LE 12 5740,00 52,880.00 0.00 50 00 17 52,880.00 13 REMOVAL OF UNSTABLE FOUNDATION mATERIAL CY 42 $52.00 52,184,00 0.00 10.00 0 $0110 14 STABILIZING AGGREGATE BORROW CY 42 568.00 52,856,00 0.00 $0,00 0 50.00 15 TELEVISING LF 764 53 50 $2,671,00 0.00 50.00 0 $0,00 SUBTOTAL' DiVISION 2 152,064.40 $0.00 644,350.40 DIVISION 3 - VOATERMAIN , 16 CONNECT TO EXISITING wATERMAIN EA 1 52,650.00 52,650 00 1.00 52,6$0 00 1 $2.650 DO 17 6" GATE vALVE 11 BOX EA 1 51,990,20 51,99000 0.00 $0.00 0 50,00 18 12" GATE VALvF EA 2 54,770,00 $9,140.00 2 CO 59,540.00 2 59,540,00 19 16" BUTTERFLY VALVE & BOX EA 1 54,990.00 54,990.00 100 54,990.00 1 $4,990.00 20 HYDRANT EA 1 $4.560.00 54,560,00 0.00 $0,00 0 00.00 21 16' DIP CL. 57 WATERMAIN LF 209 5108,00 522,572,00 31.00 53,348.00 31 53.348.00 22 REMOVE AND REPLACE VALVE BOX FA 2 5985.00 51.970.00 1.00 $985.00 1 5985.01 23 16"X45BEND M1 DUCTILE IRON COMPACT FITTING EA 61,560 00 51,560.00 0.00 50 00 0 50,00 24 16816" TEE M1 DUCTILE IRON COMPACT ETTIING EA 52,190.00 52.190.00 1.00 52,190.00 1 52,190.00 25 16X12" REDUCER MI DUCTILE IRON COMPACT FITTING EA 2 61,380.00 52,760,00 2.00 52.76000 2 52,760.00 26 16)0(6' REDUCER M1 DUCTILE IRON COMPACT FITTING FA 1 51,270.00 $1,270.00 0.00 50.00 0 50.00 27 4" poLysTFRENE 1515121/0109 SF 32 510.00 5320,00 32.00 5320.00 32 5320.00 SUBTOTAL .. 00/1s1854 3 $55,372.00 $26,783.00 526,783.00 1 DIVISION 4 - STORM SEWER 28 REMOvE EXISTING STORM SEWER STRUCTURE EA 2 5400.00 5800.00 2,00 5800.00 2 6800.00 29 REMOVE EXISTING STORM SEWER (ALL TYPES AND SIZES) LF 65 515.00 5975,00 55.00 597550 65.00 .5975.00 30 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 2 5890.00 51,780.00 1.00 5890.00 1.00 5890.00 31 STORM SEWER PiPE .12' RCP LF 117 533.00 53,862.00 29.00 51,287,00 39.00 $1,187.00 32 STORM SEWER PIPE . 15' RCP LF 971 $34.50 $33,499.50 584.00 520,148.00 534.00 $20,1.48.00 33 CATCH BAsIN.. Ly FE 404 EA 2 51,695.00 $5,085.011 1,00 S1,695.00 1.00 $1,69500 34 CATCH BASIN/MANHOLE , TYPE 406 EA 7 S2,665,00 518,655 00 5,00 $13,325.00 5,00 913,325.00 35 RESET ExISTING CATCH BASIN CASTING EA 2 5475.00 5950 00 0,00 $0.00 0,00 50 00 36 REPAIR EXISPNG CATCH BASIN CONCRETE SF 27 $36 Oa 5972,00 0.00 $0.00 0.00 5000 SUBTOTAL .. DiviSION 4 566,577.50 $39,12000 539,120,00 DIVISION 5 - STREETS 37 SALVAGE ROST AND SrGN EA 0.00 50.00 0 11.00 $60.00 $660.00 38 REMOVE POST AND SiGN EA 1.00 $60.00 0.00 0 53.00 39 SAWCUT BITUMINOuS OR CONCRETE 17 $6000 51,659.00 0.00 0 5%°1117 553 00 50.00 40 REMOVE AND DISPOSE OE EXISTING BITUMINOUS PAvEN1ENT (DRIVEWAy) SY 200.00 51,330,00 0.00 0 41 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) SY 380,00 555510°00.00 50.00 0 Soa-.°00° 52,200.00 55°O.:0° 50.00 42 REMOvE AND DISPOSE OF EXISTiNG CONCRETE CURB LF 7.036,00 $2,00 514.072,00 1,520.00 3,570 53,040.00 $7,140,00 43 COMMON EXCAvATION LS 1.00 5214,450,00 0.31 0.46 S214,450.00 $66,479.50 44 SELECT GRANULAR BORROW (CAFI (PI$102.936 00 CY 12,000 00 $143,400.00 5,760 $68,832.00 45 SuBGRADE CoRRECTION SY 2,700.00 511.95 524,300.00 350 5,375600"0000 $68,832.00 63,150,00 46 SuBGRADE PREPARATION 05 55,103100 17,00 $3,150.00 17 34.00 47 CLASS 6 AGGREGATE BASE TF3 9,850.00 51550%70 $12.65 52,550.00 $45.856.2S 3,625 3,025.00 $124,602,50 $2,550,0, $45,856.25 48 AGGREGATE TRAIL RESTORATION TN 9.00 530.00 5720,00 0.00 50,00 0 49 BITUMINOUS NON -WEAR COURSE TN 5123,ISo.00 1,825.00 562,00 0.00 50.00 0 5000 50.00 . . CONTRACT AMOUNT I THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 50 BITUMINOUS WEAR CouRsE TN 1,825 00 562.00 $113.150.00 0.00 50 Oa 50,00 51 RITUMINODS MATERIAL FOR TACK COAT GA 842.00 53.00 $2.526.00 0.00 50 00 5000 52 CONCRETE CURB ANO GUTTER LF 6,596.00 512.00 579,152,00 0.00 50.00 0 5000 53 DRIVEWAY vALLFY GuTTEH EA 4,00 52,970,00 511.880.00 0.00 6000 50.00 54 GT CONCRETE DRIVEWAY PAVEMENT SY 40 00 $55.00 52,200 00 0.00 Moo 0 So 00 55 BITUMINOUS DRIVEWAY PAVEMENT Sy 295.00 $27.00 57.965.00 0.00 50.ou 0 50.00 56 PERFMRATED Pvc EDGE DRAIN Lr 6,660.00 59.00 559,94000 2,29700 520,673.0u 2.297 520,673 00 5'7 DRAINI ILE CLEANOUT EA 50.00 5150.00 57,500.00 16.00 $2,400 00 16 52,40n.0o 58 DRAINTILE CONNECTION INTO CATCH BAsIN EA 8 00 5400,00 53,200.00 4.00 51,600.0a 4 51,600.00 59 PRECA5T CONCRETE HEADWALL FoR DRAINTILE EA 6.00 5515,00 53.090.00 :300 $1,030.00 2 51,030.00 60 ArousT MANHOLE cASTING EA 4.00 5600.00 $2,40000 0,00 SO 130 0 50.u0 ET ADJusT GATE VALVE Box EA 18.00 5350,00 56,30000 0.00 50.00 0 50.00 62 PuRNIsti sIGN PANti. 5r 1000 545.00 S675 00 0.00 $0.00 0 50.00 63 iNsTALL SIGN PANELS EA 2 00 520000 5400.00 0 00 $0.00 0 $0.00 64 4" SOLID LINE WHITE' EpOXY LF 7,116.00 $0,53 $3,771.18 0.00 50.00 0 50.00 65 4" 50u0 t INT YELLOW Epoxy L F 1.524.00 50.53 5807 72 0,00 5000 0 50.00 66 1" 0R0KEN LINE YELLOW (Poo LF 3,558,00 50.53 51,355.24 0.00 50,00 0 5000 67 STOP ELAR - POLY 7REFORME0 EA 2.110 51,200.00 52-400.00 0_00 So on 0 So oe 68 TEMPORARY PAVEMENT STRiPING LS 1.00 54,60000 $4,500.00 0.00 50.00 0 50.00 69 PAVEMEN T MARKINGS. POLY PREFoRMED EA 1000 5815.00 58,350.00 0.00 $0.00 0 50.00 SUBTOTAL - 010510N 5 $967,146.44 $215,610,75 5256,197.25 TOTALS - BASE CONTRACT 51,249,494.09 CHANGE ORDER NO. 1 col 1 PERFORATED Put EDGE DRAM LF col 2 ORAINTILE CleANOuT EA TOTALS. CHANGE ORDER NO, 1 TOTALS - REVISED CONTRACT L2,850.00) 59.00 19001 $150.00 -525,650 00 -52,850 00 -528,500.00 $1,220,994,09 0,00 0.00 $282,913.75 $390,895,65 50.00 5000 50,00 $282,913.75 somo o sumo 50.00 $390,895.65 TI IF CITV OF IZ\ K E ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AY() COU Monthly Assessor Report Dan Raboin, City Assessor Cathy Bendel, Finance Director Cathy Bendel, Finance Director CIL CO U ICA DO DATE: October 20, 2015 CONSENT ITEM #6 SUGGESTED ORDER OF BUSINESS: Introduction of ltem ..... ........ City Administrator - Report/Presentation.. ..... ..... .....City Administrator Questions from Council.............................................Mayor Facilitates Call for Motion ................. ..... .................. ..... ....... ...... Mayor & City Council - Discussion...... .......... ................ ................. ...................... Mayor & City Council Action on ............ ...... ........................Mayor Facilitates SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through September 2015 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 1 Sales collected and viewed — 9 Taxpayer inquiries — 11 Miscellaneous inquiries - 4 Inspections — Residential — 34; Commercia Building permit reviews — 24 Pictures taken — 41 Other work performed included: • Completion of residential and commercial quintile data entry. -- page 1 -- City Council Meeting [Consent Agenda Item#6,1 October 20, 2015 Monthly meeting with County residential and commercial supervisors Input of all inspection and pen -nit work Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the September 2015 monthly assessor report. -- page 2 -- TI IF CITY )1' \KEELMO AYOR & COUNCIL CO U ICATIO DATE: October 20, 2015 CONSENT ITEM MOTION AGENDA ITEM: Request to fill budgeted Public Works Operator position SUBMITTED BY: Mike Bouthilet, Public Works Superintendent THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Finance Director and City Clerk SUGGESTED ORDER OF BUSINESS: - Entroduci iou of item (Ity Administrator - IZeport/Presentation....... .... Administrator - ()ucstions from C'ouncil to ....... ... Mayor Facilitates - Call for .Motion ...... ...... ........ Mayor & City Council - Discussion ..... _ ......... ............. . ......... Mayor & (:ity - Action on Motion ......... ...... ..... Mayor Facilitates POLICY RECOMMENDER: Public Works Superintendent FISCAL IMPACT: Recommended salary of $20 per hour during probationary period; increase to $22 per hour after successful completion of probationary period (6 months). SUMMARY AND ACTION REOUESTED: With the increased work load as a result of growth in the City, a staff addition was budgeted for 2015 effective 7/1/15. It is being requested that this position be filled at this time in order to fully train the new employee in winter operations. BACKGROUND INFORMATION (SWOT); Strengths — Additional staff to primarily support street improvements and winter operations. Due to resource shifts to utility functions, the street staff has become lean. Weaknesses — Slower response time to resident services. Limited resources for annual street patching operations. -- page 1 -- City Council Meeting October 20, 2015 Consent #8 Opportunities — The City will have an additional resource which will primarily support street functions and support utility functions. Threats — None identified. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council authorize the hiring of a public works operator. "Move to authorize the City Administrator to advertise, recruit, interview, andpresentfor employment a Public Works Operator." -- page 2 -- 'HIE CITY OF LAKE ELM() AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AY() & COUNCIL CO DATE: CONSENT ITEM # UNICAT 0 October 20, 2015 8 CSAH 15 (Manning Avenue) Phase 1 Improvements — Resolution for Municipal Consent Jack Griffin, City Engineer Clark Schroeder, Interim City Administrator SUGGESTED ORDER OF 1 US INFSS if removed from the Consent Agenda): Questions from Council to Staff..........„.„.,..................„ ....... .1Vlayor 'Facilitates Public Input, i 1 Appropriate... _ ...... .......„..„......._.......Mayor Facilitates tOr Motion ..... Mayor & City Council Discussion......„.....„.„.„........................ ..... Mayor ,.`(- City Council Action on ..... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $36,930. The County intends to require cost participation from the City in the amount of $36,930 per the County Cost participation Policy for County Improvements. SUMMARY AND ACTION 1, OUESTED: The City Council is respectfully requested to consider approving, as part of the Consent Agenda, a Resolution for Municipal Consent for the Phase 1 CSAH 15 (Manning Avenue) Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Resolution No. 2015-80 approving County State Aid Highway 15 (Manning Avenue) Phase 1 Improvements within Municipal Corporate Limits." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: City Council Meeting [Consent Agenda Item 9J October 20, 2015 The County is requesting from the City of Lake Ehno a resolution of support for the Phase 1 CSAH 15 (Manning Avenue) linprovernents, as described by the attached County memorandum and layout exhibit, The improvements include a signalized intersection at CSAH 10 and at the south entrance of the Oakland Jr. High School, associated intersection turn lane improvements, drainage provisions, and a bituminous trail along the boulevard adjacent to Oakland Jr. High School. In accordance with the County Cost Participation Policy, the County is requesting City cost participation for these improvements in the amount of S36,930. This includes $12,610 for 55% share for right-of-way acquisition at the northwest intersection of CSAH 10 and CSAH 15; $13,200 for 50% share for a bituminous trail and concrete pedestrian ramps adjacent to Oakland Jr. High School and at the intersection of CSAH 10; and S11,120 for 50% share for concrete curb and gutter along the west side of Manning Avenue. Municipal Consent expresses the City's support for the project and more specifically for the preliminary design layout as presented. Municipal Consent allows the County to proceed with the final project design and property acquisition with the intention to begin construction in 2016. Upon completion of the final design the County will request the City to enter into a Cooperative Agreement for the Project outlining the City's cost obligations and other provisions as may be deemed appropriate. Upon review by City staff, it should be noted that the preliminary layout provides for a signalized intersection at the south school entrance. This intersection is near the required future City street access location based upon CSAH 15 access spacing guidelines. However, at the time that a development or other purpose requires a City street connection to Manning Avenue in this vicinity, it is highly probable that the entire intersection, including the traffic signals proposed by this project will need to be relocated at City cost or at the cost of a prospective developer. REcOMMENPATtON: Staff is recommending that the City Council consider approving, aspart of the Consent Agenda, Resolution No. 2015-80 providing Municipal Consent for the Phase 1 CSAH 15 (Manning Avenue) Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Resolution No. 2015-80 approving County State Aid Highway 15 (Mannin Avenue) Phase 1 Improvements within Municipal Corporate Limits." ATTACHMENT(S): 1. Resolution No. 2015-80 Approving County State Aid Highway 15 (Manning Avenue Phase 1 Improvements within Municipal Corporate Limits. 2. County Project Memorandum and Request, dated October 15, 2015. 3. Exhibit — County State Aid Highway 15 (Manning Avenue) Phase 1 hnprovements. -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-81 A RESOLUTION APPROVING COUNTY STATE AID HIGHWAY 15 (MANNING AVENUE) PHASE 1 IMPROVEMENTS WITHIN MUNICIPAL CORPORATE LIMITS WHEREAS, a County Recommended Layout for County State Aid Highway (CSAH) 15 Phase 1 improvements, as shown on the attached exhibit to the County Memorandum dated October 15, 2015, within the limits of the City of Lake Elmo has been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED, 1. That said County Recommended Layout be in all things approved. That the City of Lake Elmo supports the County continuing with the development of final plans necessary for the construction of the project. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF OCTOBER, 2015. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Julie Johnson City Clerk Resolution No. 2015-XX Public Works Department Donald J. Theisen, P.E. Director Wayne w.Sandberg, p.s. Deputy Director/County Engineer Date: October 15, 2015 To: City mfLake Elmo From: Frank Ticknor, Washington County Project Manager Re: County State Aid Highway (CSAH)15(Manning Ammnum); CSAdH1Q(1O1h Street) to southern access tqOak-Land Junior High — Phase 1ofthe CSAH15(Manning Avenue): 1-94 to TH 5 Corridor Study C8AH 15hnnn |'34b/Trunk Highway [TH) 5 is an important north -south arterial roadway in this region ofWashington County. Traffic volumes onthis road range from 1O.50Oto13.0O0 vehicles per day. This corridor io included in the 5'yearCapito| Improvement Plan as Priority 1: critical. Therefore, Washington County issued o Request for Proposals for preliminary design and environmental documentation services inMarch of2O13. The corridor study isnow complete and the first phase ofidentified improvements inready bo proceed to final design: Intersection improvements atCSAH 15(Manning Avenue) cdCSAH 10 (1OmStreet) and ot the two access points toOak-Land Junior High. The intersection otCSAH 10 is currently very wide and is controlled by an existing 4-way stop and the intersection crash rate isabove the statewide average. Oak -Land Junior High currently provides access tousers via two driveways; one for school buses and one for staff and parent/student drop-off.These two driveways pose safety concerns for all users who exit or enter Manning Avenue due to the high volume of traffic. Also, there are no pedestrian facilities along the corridor although there are residential neighborhoods in the area and the emergency evacuation location for the school is St. Lucas Community Church which is north along Manning Avenue. The proposed improvements include ntraffic signal atCOAM1Oandat the southern access to the school as well as access modification at the northern access to the school that eliminate left turn movements but allow for left turn access from Manning Avenue. The scope also includes pedestrian facilities and improved storm drainage facilities that limit impacts to adjacent properties. VVefeel the scope ofthis project e)gnifioont|yinnpnovesuafeh/.inonansencepaoih/. provides improved pedestrian accommodations including compliance with ADA guidelines, and provides improved pavement and drainage conditions. The proposed design will match into the existing roadway system while considerations will be made for the identified future expansion of the corridor, 1150OMyemnRoad North, Stillwater, Minnesota 55O82-9573 Phone 6514304300 ^ Fax: 6514304350 ` lTY: 851-430-6246 wvnm.co,wuoh|nghonmn.uo Equal Employment Opportunity/ Affirmative Action This project has been developed with the coordination ofthe Cities ofLake Elmo and West Lakeland Township as well as with the Stillwater School District, Oak -Land Junior High, and private residents along the project limits. Besides the design of these safety innprovennents, there are cost considerations coordinated with the City of Lake Elmo. All cost participation items are established by the current cost participation policy between the County and Cities. The items that are the responsibility ofthe City ofLake Elmo are aofollows: Construction Items (5OY6share) — Curb and gutter ($11.12O) — O^ concrete walk for ped rGnnpS($4.O4O) — 5" bituminous walk ($9.160) ° Right ufway Q^ Temporary Easements (55Y6 share) — Northwest corner OfManning and 1OmStreet ($12.610) ° Total City cost = $30.930 The project schedule |s0mhave final design oonmpletethiafaUvviththe projectbeingbid over the winter of 2016 in preparation for construction starting in the spring of 2016. The construction schedule will include the requirement hobecomplete bythe end ofAugust 2O1Oto accommodate the beginning ofschool. The County is requesting from the City of Lake Elmo a resolution of support for this project, Manning Avenue Phase 1, as described by the attached layout exhibit including the commitment of the total city costs of$3O,93O as summarized above. It is the County'o intent that once final design is complete the County will work with the City of Lake Elmo to draft a Cooperative Agreement for this project. Thank you for your consideration of this very important safety improvement project. Frank Ticknor Washington County Project Manager mn1sosxCormu:anuPxase1Final o="ignvznnvmmmSelection Memo n2-n3-/u,dvcx nn�CxTY D /� ���� K��K ���-� 84,�^"°«—' 8—�«—'����-' � � AGENDA[TEM: SUBMITTED BY: � MAYOR AND COUNCIL COMMUNICATION Lake Elmo Airport realignment Clark Schroeder THROUGH. Clark Schroeder REVIEWED BY: Clark Schroeder SUGGESTED ORDER OF BUSINESS: ' Introduction ofItem ......... ....... — Report/Presentation .... ...... ....... - Questions from Council ooStaff ' Public Input, if Appropriate--. - Call for Motion ...... ... ...... ...... Discussion .............. ......... ........ Action onMotion ..... —............ DATE: 10/20/15 REGULAR ITEM #:9 MOTION ....... ......... .... ..3ta/T --.------SmfT — —'MayncEaoUbateo Mayor Facilitates Mayor & City Council Mayor & City Council PUBLIC POLICY STATEMENT EITHER SUPPORT 0KDENY SUPPORT FOR THE LAKE ELMO RUNWAY REALIGNMENT. BACKGROUND AND STAFF RE PORT: The Metropolitan Airports Commission (MAC) has completed a draft version of the 2035 Long -Term Comprehensive Plan (LT[P)for Lake Elmo Airport. The purpose ufthe LT[Pis toidentify facility needs at Lake Elmo Airport for the lOiear period between 2015 and 2035. Lake Elmo Airport is located in Washington County approximately 12 miles east of the downtown district, one mile oast of downtown Lake Elmo' within Baytown Township, and is bordered by portions of West Lakeland Township and the City of Lake Elmo, DuringIOl4, Lake Elmo Airport had just over%OO based aircraft and accommodated approximately Z6,O08total aircraft operations. It encompasses approximately 64Oacres of land and has two paved runways. The primary runway (Runway I4'32) is 2'849feet long by 7Sfeet wide, and the crosswind runway (Runway04-I3) is 2,496feet long by 75 feet wide. There have been a number of previous planning studies completed for the airport. The K8A[ prepared the first Long -Term Comprehensive Plan (LT[P)for Lake Elmo Airport in 1966, and updated it in 1976 and 1992.These plans included a recommendation for a relocated and extended primary runway (Runway 14'32) and an extension to the crosswind runway (Runway 04'22). The most recent LT[P for Lake Elmo Airport prepared by the K8A[ and approved by the Metropolitan Council is dated December 2008. The I008 LTCP recommended a plan to first extend crosswind Runway 04'2I to a length of3,2OUfeet, along with development of a new hangar area on the east side of the airport. The relocation and extension of Runway 14-32 to 3,900 feet was identified as a viable ultimate configuration beyond the JO-year planning horizon toremain mnthe Airport Layout Plan The draft iT[Pconsiders replacing the primary northwest/southeast Runway 14'3Iwith orunway that b relocated approximately 700 feet puoUe| to, and northeast of, the existing primary runway alignment and extended to a length uf3,600feet, The relocated primary runway would require realignment of portion of 30th Street North. An extension to the crosswind northeast/southwest Runway 04'22 to a length of 2,750 feet is also proposed. These improvements are intended to enhance the airport's ability to fulfill its existing role of accommodating propeUer-driven airplanes with fewer than 10 passenger seats. ES.4 FACILITY REQUIREMENTS The existing runways at Lake Elmo Airport are short. In comparison to the other MA[ovvned Reliever Airports, both the primary and crosswind runways at Lake E|mo Airport are the shortest in the system. Based on the aviation activity forecasts, the future critical design aircraft for Lake Elmo Ai/port will continue to be represented bythe family of propeller -driven aircraft with fewer than 10 passenger seats. This family of aircraft includes a diverse range of equipment types, ranging from small single -engine piston aircraft used primarily for recreational and personal flying, up to larger single- and twin -engine turboprop aircraft that are used more predominantly for business aviation. Typical aircraft in the latter category include the single -engine turboprop Pi{atus P['12 and the twin - engine turboprop 8eechcraft King Air 200/I50. Runway Length Based on runway length guidance provided by the Federal Aviation Administration (FAA), the primary runway length at Lake Elmo Airport should be between 3,300feet and 3,90Ofeet tu accommodate 95 percent and 100 percent of the aircraft types in the design aircraft family, respectively. While the guidance from the FAA serves as a good baseline, more detailed information related to runway length requirements can be derived from manufacturer performance charts published for specific aircraft types. Based on a deeper assessment of runway length requirements for several representative aircraft types in the design aircraft family for Lake Elmo Ai/port, the optimal primary runway length is approximately 3,600teet. This length fits into the range predicted by the FAA and will accommodate the majority ofsmall turboprop and multi -engine piston aircraft departing at an operationally -feasible weight. K4emnxvhi|e' u future length of2'75Ofeet is recommended for the crosswind runway to better accommodate lower crosswind capable aircraft during periods of gusty conditions. Also, based on user input, development of new non -precision GP3- type instrument approach for Runway 14 and a GPS overlay of the existing non -precision approach for Runway 04 would enhance the operational capabilities of the airport. Planning for the establishment of these non -precision approaches is recommended for consideration. Runway Protection Zones The Runway Protection Zone (RPZ) is an area at ground level prior to the threshold or beyond the departure runway end to enhance the safety and protection of people and property on the ground. According to the FAA, this is best achieved through airport owner control over RPZs,Control is preferably exercised through the acquisition of sufficient property interest in the KPZ and includes clearing of RPZ areas and maintaining them clear ufincompatible objects and activities. In 2012, the FAA issued Interim Guidance to clarify its policy on what constitutes a compatible land use within an RPZ and how to evaluate proposed land uses that would reside in an RPZ. Based on this guidance, the following existing land uses are not considered to be compatible within an existing RPZ at Lake Elmo Airport: x Existing Runway 14 End: County Road 15/ManningAvpnue, the north Airport Entrance Driveway, the Union Pacific Railroad, and non -owned property onthe west side ofManning Avenue x Existing Runway 32 End: 30th Street North x Existing Runway 04 End: 30th Street North Coordination with the FAA in the form of an RPZ Alternatives Analysis is required when an incompatible land use would enter the limits ofthe RPZdue toatriggering airfield project, anoff-airport deve|op,nert proposal, orother operational change at the airport. Achieving compliance with the FAA's current RPZ compatibility criteria isaprimary objective ofthis LT[P. The MAC held numerous public hearings/open houses about their draft plan, including two inLake Elmo. The public comment period August I6m |nstaM"sconversation with the MAC nnOctober lZm,they will acknowledge any direction that comes from the Lake Elmo City Council, but will note that it was past the public comment period. RECOMMENDATION: 8'Council mmoves "Hove /ouulontrusv{utkn/2VJ5-80upp' Lake fDmoRonwu} ewaadur&nsion/, /kTTACHMENT(8).: Lake Elmo Airport 2035 LTCP r ,.„ ISGENE.:1 Metropolitan Airports Commission Figure ES-4: LTCP Preferred Alternative tAi' 113131'Ell EXTENSIONS FXTrtiritCrt,g; „ X . I P,EM,:..1VAI „ „.. 44 A.1*.nnorow•Aw!rowoo CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-80 RESOLUTION IN OPPOSTION TO THE REALIGNMENT AND EXTENETION OF THE LAKE ELMO AIRPORT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existin under the laws of the State of Minnesota; and WHEREAS, The Lake Elmo Airport is in Baytown Township; and WHEREAS, The Metropolitan Airport Con-u-nission (MAC) has a draft proposal moving one runway further east and extending its length; and WHEREAS, The MAC proposal also calls for adding length to the crosswind runway; NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby oppose any realignment or extension of runways at the Lake Elmo Airport Passed and duly adopted this 20th day of October, 2015 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2015-80 IU CITY ( _LAKE F, MO MAYOR AND COUNCIL COMMUNICATION DATE: 10/20/15 REGULAR ITEM #: 10 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Hammes plat extension Clark Schroeder Clark Schroeder Clark Schroeder SUGGESTED ORDER OF BUSINESS: - Introduction of Item Staff Report/Presentation Staff Questions from Council to Staff.. Mayor Facilitates Public Input, if Appropriate... ...... ..... ...... ...... ...... ........ Mayor Facilitates - Call for Motion Mayor & City Council Discussion ..... .......... . ........ .......,.. ..... ..... ........ ............. Mayor & City Council Action on Motion . Mayor Facilitates SUMMARY AND ACTION REOUESTED: Hammes Estates final plat was approved by the city council on Oct Vh 2014, Eleanor Hammes is requesting a two year extension to record the plat. The concerns which precluded the plat from being recorded have been mitigated and they are ready to put the property on the market to sell. RECOMMENDATION: "Move to extend the final plat approval and development contract for two years till Oct 7' 2016. ATTACIIMENT(S): Letter Eleanor Hannnes EoAmonD.HAMMEs 1107FROST AVENUE K84PLcxvOOo,K8[VSS1O9 651'774'176I October 8,20IS Mr. Clark Schroeder Interim City Administrator City nfLake Elmo 3DOOLaverne Avenue North Lake Elmo, MN5SO4l Re: Hammes Estates Final Plat and Development Contract Dear Mr. Schroeder: On October7, 2014, the Lake Elmo City Council approved the Hammes Estates Final Plat and Development Contract for nnyfannik/s property (Resolution No. 2014'81). Due to various complexities, the Final Plat was not recorded. VVeare working onthe issues and now feel ready tomove forward with the project asprevious|yapproved. Accordingly, we are requesting that the City Council extend our Final Plat approval and Development Contract for two years from the original date of approval (until October 7, 2016). Thank you for your consideration. Eleanor D.Hammes, Owner 'on-,./xr/(^' K /� ���� ��`U ���-� 8��/^^u~ 8_�x_.�vx�� MAYOR AND COUNCIL COMMUNICATION DATE: 10/20/15 REGULAR Appointment ofCoin oi ttee/Commiauion members Clark Schroeder Clark Schroeder Clark Schroeder SUGGESTED ORDER OF BUStNESS,: Introduction o[/enn.......... ............ .......... ................... —.............. --Clark Schroeder Report/Prescom6on.... ............ —....... ........... --------------_—'Sto[[ Questions from Council WStaff ................. ...... —_.......... ...... ..Mayor Facilitates Public Input, i[ Appropriate.. .... —___ ....... ----------...... .'—Mayor Facilitates Call for Motion ..... ---'—'--.—...... _—_---............. ... Mayor & City Council - Discussion .... —.--'_--....................... ....... —...... ---....... Mayor & City Council - Action onMotion ........... —...... -----...... ........... ---.--.... Mayor Facilitates PUBLIC POLICY BEING MADE: COUNCIL IS 8ED1{} ASKED TO SET POLICY FOR APPO[NTINGC0M MDTEE/COMMlS3lON MEMBERS BACKGROUND AND STAFF REPORT: The city has o couple citizens that wish to serve on the DGL committee and one individual that ndsbeo to zcn/c no the Planning Commission. The Administrator has received conflicting accounts osiowhat the standard practiceixfor xppoioboontmembers DvLake Elmo. One method is to havecommioxion/cornmhtees vet candidates and recommend to the ftil| council for appointment. The other method is for the council to vet candidates and appoint without consideration The Leuluc of Minnesota Cities does not have overall specific guidance that would apply to all committees, boards, orcommissions. For the planning Commission (heir handbooks states: State statute does not establish a process for the appointment of planning commissioners. As a result, the city ordinance or charter provisions should specify who has the authority to appoint commission members. Generally, appointing authority is vested in the city council as a whole. in the alternative, cities may vest appointment power in the mayvrexc|vsk/e|\\ o, may vest in the mayor the power to appoint commissioners, subject to council approval. Some city charters may already contain provisions related togeneral appointments tocity boards and commissions. |nthese cities, the charter provisions preempt local ordinance. Cities also should consider adopting a policy for the recruitment and retention of commission members. The policy may be adopted as a resolution and need not be in ordinance form. Adopting the policy via resolution will allow more flexibility in developing and amending the ordinance. Although state law does not require the following, the policy may wish to include information regarding: Sample Advertisement, Sample City Application Forms. Sample Interview Questions. • The advertisement period for open positions. • The submission of letters of interest and a statement of qualifications for board positions, or a city application form. • An interview process prior to appointment. More information can be found at the web site below. htto://www.lmc.org./media/documentil/olanning, commission euide.ndf7inline—true For the FIR committee and any other committee's state statue allows cities the authority to have discretionary committees created to lessen the work load of the council members. 412.111 DEPARTMENTS, BOARDS. The council may create departments and advisory boards and appoint officers, employees, and agents for the city as deemed necessary for the proper management and operation of city affairs. The council may prescribe the duties and fix the compensation of all officers, both appointive and elective, employees, and agents, when not otherwise prescribed by law. The council may require any officer or employee to furnish a bond conditioned for the faithful exercise of duties and the proper application of, and payment upon demand of, all moneys officially received. Unless otherwise prescribed by law, the amount of the bonds shall he fixed by the council. The bonds furnished by the clerk and treasurer shall be corporate surety bonds. The council may provide for the payment from city funds of the premium on the official bond of any officer or employee of the city. The council may, except as otherwise provided, remove any appointive officer or employee when in its judgment the public welfare will be promoted by the removal. This provision does not modify the laws relating to veterans preference or to members of a city police or fire civil service commission or public utilities commission. haps://www.revisor.inn.gov/statutes/?id=412.1 I 1 In conversation with the LMC they say it is allowable for cities to review applicants at the committee level, but they have never seen it. They see council first and only as the method of appointment. RECOMMENDATION: Staff recommend the City Council follow precedent set by other cities and recommended by the LMC. All committee/commission members shall be appointed by the council without committee/commission review. THE CITY OF LAKEEL AYOR & COUNCIL COMMUNICATION DATE: October 20, 2015 REGULAR ITEM #12 MOTION AGENDA ITEM: Human Resources Committee Applications SUBMITTED BY: Clark Schroeder, Interim City Administrator THROUGH: Julie Johnson, City Clerk REVIEWED BY: Interim Administrator and City Clerk SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation................................. ...... .........City Administrator Questions from Council to Staff.. ...... ....... ......... ...... .......... Mayor Facilitates Call for Motion . ..... ..... .................... ..... .............. Mayor & City Council Discussion .............. .................... ...... . ..... Mayor & City Council Action on Motion .............. ...... . ........... ..... ...,................ ...... Mayor Facilitates POLICY RECOMMENDER: Interim Administrator FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The Human Resources Committee has a vacancy to fill and announcements for citizens to apply has been posted in the weekly FRESH email. Two applications have been received so far and a third resident has expressed interest in applying. BACKGROUND INFORMATION (SWOT): Strengths — The Human Resources Committee has need to fill a vacancy for a citizen representative Weaknesses — None Opportunities — Two candidates have applied to serve on the Committee Threats — None identified. -- page 1 -- City Council Meeting Consent #8 October 20, 2015 RECOMMENDATION: Based on the outcome of the discussion concerning the process for considering committee and commission appointments, the Council may choose to appoint one or both of the applicants, or refer the applications to the committee for consideration. -- page 2 -- Julie Johnson akol. '1" From: Christine Nelson [ktjaxmom24©gmail.corn] Sent: Tuesday, September 22, 2015 1:49 PM To: Julie Johnson; Julie Fliflet; Anne Smith; Jill Lundgren; Mike Pearson; Justin Bloyer; Clark Schroeder; Dana Bloyer Subject: application for HR committee Good afternoon, With this message, I'd like to officially submit my application to serve on the Lake Elmo City Council Human Resources Committee. As the original application was sent to me as a .pdf with fields that 1 was unable to edit with my answers, I am opting to provide my response to each question in the text below for your review. Please let me know if any questions, comments or concenis. Thank you for your time and consideration. I look forward to hearing back from you on next steps. Best Regards, Christine Nelson Application for Human Resources Committee Please return to City Clerk's Office - Thank You for your interest in the Lake Elmo Human Resources Committee Date: September 22, 2015 Name: Christine Nelson Occupation: Corp. Relations Manager, Minneapolis Institute of Art Address: 2400 Third Avenue South, Minneapolis, MN 55401 Phone Number: _612-870-3216 Email: _christine.nel sonartsmia.org Resume Attached (Optional): Yes 0 No x 1. Why are you interested in serving on the Lake Elmo Human Resources Cominittee? I am very proud to live in Lake Elmo. It has been a wonderful community to live in and raise a family, and the manner in which the citizens of this city look out for and care for one another is really something special. I have a vested interest in protecting that character because it is rare to find in today's society, and unfortunately, having grown up on East Side of St. Paul, I have witnessed first-hand what can happen when a community takes those values for granted, and ignores problems or hopes someone else will solve them. The family neighborhoods give way to neglect, disrepair, and finally, abandonment. I believe it is important to be a contributing member to this community I love, whether it be through time, talent, or treasure. I have been troubled by the reports of conflict within city hall, and the recent departure of so many valued employees in such a short amount of time. Without corrunenting on who may be right or wrong, 1 think it's important to first acknowledge there is a problem, listen fairly and respectfully to both sides, and then work together to find resolution and put resources, practices and policies in place that hopefully would prevent such a situation from happening in the future (or at least lirnit the possibility of a repeat occurrence). I would love to be part of creating and promoting Lake Elmo as an environment that is as wonderful to work in, as it is a place to live. 2. What experience and qualifications do you have that demonstrate your ability to support the Purpose and Scope of the Human Resources Committee? As I'm sure Councilmember Fliflet can attest, it is frequently the case in most non -profits and start-ups that one is tasked with wearing multiple hats that have nothing to do with your actual job title; as such, through the years in various job roles I've been responsible for administering health insurance benefits, criminal background checks, crises plans, etc. I've served on a task force exploring the pros and cons of transitioning to a PTO system. I've implemented effective documentation practices that successfully addressed an issue with systematic bullying and professional sabotage in the workplace. I also am keenly aware as to when a situation is volatile, dangerous, and/or well beyond my knowledge and experience. I place tremendous value on those who have an educational degree and certified training in Human Resources, and know there are many circumstances when it is necessary to turn it over to professionals for the protection and well-being of all involved. My main focus would be on the creation of a healthy and positive workplace culture. 3. What do you consider to be the major challenges facing the city of Lake Elmo regarding effective human resources practices? While I respect and understand there always two sides of every story, it is my impression that the employees feel that they are not listened to, valued, or respected. And as an admitted outside observer, I do understand that sentiment. There seems to be an environment of leadership through fear and intimidation, rather than a nurturing and encouraging workplace. It concerns me when 1 read statements made to the press by those in a supervisory role about employees — whether it's intended or not, such statements insinuate there are problems within city hall. As much as I believe these comments were not made in a malicious way, there is no doubt as to the damage they can inflict and the toxic environment ofmistrust they create, both intemally and externally. I also am concerned about the potential for liability careless statements create. The good news is that with any challenge comes opportunity, and I feel this situation can be remedied simply by being more thoughtful in our comments, keeping the criticism constructive and helpful, and showing each other the same compassion and understanding we would want for ourselves. I'm confident we can do better than what we're doing. 4. How much time do you have to contribute to the Hurnan Resources Committee including meeting preparation, meeting participation and other opportunities as they may exist? I would think one meeting per quarter, or every other month would be appropriate, but also understand that sometimes circumstances warrant a more frequent meeting schedule, in which case I would make myself available on whatever basis the situation requires. As I work out of the borne on a full-time basis, I would appreciate if meetings could occur in the evening, and think one week preparation is fair, again with room for flexibility based on circumstance. Christine Nelson THE CITY OF LAKE ELMO Application for Human Resources Committee Please return to City Clerk's Office- Thank You for your interest in the Lake Elmo Human Resources Committee Date: ( /5 Name: 1;0' (7(1_ ' Occupation: /1j //-/(12/iticW //c)PA) Address: Li/Mg./ 701 Phone Number: 1)..51.gF19 Email: i)P-ri 1 L7'20) (.!'/Iiry'd /- Resume Attached (opironar): Yes 0 No LI . Why are you interested in serving on the Lake Elmo Human Resources Committee? As a younger community member with children who go to school in Lake Elmo and a family who utilize services throughout the city, I believe it is my responsibility to share my HR knowledge with my community members to ensure the HR practices for the community are consistent and are administered with as much care as I currently do in my professional private sector employment, I'd like to give back to my community in the form of knowledge and education. 2. What experience and qualifications do you have that demonstrate your ability to support the Purpose and Scope of the Human Resources Committee? I began working in human resources at the ground level, I have been fortunate enough to obtain education while being employed which as solidified my working knowledge. My experience has progressively grown through the various aspects of human resources which include benefit administration, full -cycle recruitment, maintaining HRIS systems and files along with employee relations, investigations, and overall human resource management for an organization today of just under 1000 employees. 3. What do you consider to be the major challenges facing the city of Lake Elmo regarding effective human resources practices? The city is growing fairly rapidly for a smaller town. With a upwards of 8,000 residents, human resources concerns at the city level can get blown out of proportion very quickly due to lack of knowledge or lack of procedural knowledge. I have learned in my time as an HR professional that you must be consistent in practices, follow the documented procedure and be responsible for the decision made even if others are not a fan. The city has a vast majority of generations today so what one believes to be an issue another may think differently, I believe I can help offset the longtime HR stigma that may exist with newer streamlined practices, Today's major challenge is the potential personality conflicts within the city structures. People do not have to like each other but you do have to get along enough and be respectful to get things accomplished. It's a process that takes work and consistency. I believe my skillset can help with these types of challenges. 4. How much time do you have to contribute to the Human Resources Committee including meeting preparation, meeting participation and other opportunities as they may exist? lave at least 40 extra hours per month available to contribute to the Human Resources Committee. Depending on topics/projects, I may have availability for more. Regions Hospital, Saint Paul, MN HR Assistant, May 2007 to October 2008 As an HR Assistant at Regions Hospital, 1 screened a select set of employment applications for required job qualifications using Peopleclick applicant tracking software, conduct phone screens with potential candidates, check references; draft offer letters and process new hire paperwork. I solely coordinated the entire hiring process for all Physician Moonlighters and Laboratory Service Technicians. In conjunction with the hiring process, I coordinated the Background Study Program through the Minnesota Department of Human Services. Tracked licensure for compliance, and conducted one-on-one orientation sessions for temporary & on -call employees. I utilized Lawson HRIS system to enter new employee information, assembled new employee orientation manuals, maintained the internal HR website using web development software called Storymanager, served as back-up to front desk receptionist and provided level 1 and II desktop su pport. Accomplishment: Re -designed and launched the departments' internal website. Revamped the orientation manual and placed them into three-ring binders w/ pictures. While employed with Regions Hospital, I was an active member of the Best Care Best Experience Employee Forum and Engagement Team. This team promoted employee engagement through surveys, events and lunch and learn sessions. Other Experience: Health Program Representative, January 2003 to March 2007 Minnesota Department of Health, Saint Paul, MN Received, examined and processed applications/fees for environmental lab certification. Calculated, deposited and reconciled fees with Crystal Reports on a monthly basis. Answered, screened and assisted with program requests via phone and email. Interacted with federal, state and local government agencies to ensure the mission of the MDH environmental lab certification program was being fulfilled. Completed expense reports and arranged travel which included airfare, lodging, car -service, and registration fees as well as maintained auditor's calendars. Accomplishment: Converted all paper documents into electronic format. I used a unique naming convention in order for the department staff to retrieve documents easily while working in remote locations, OAS Intermediate, April 2001 to January 2003 Minnesota Department of Health, Saint Paul, MN Trained new employees and cross trained current employees. 1 served as one of five receptionists with 10+ line switchboard. Processed incoming mail and distributed throughout the department. I primarily performed data entry for sensitive testing information a majority of the time. TI (TIN Of' LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: AYOR & COUNCIL CO UNICATION DATE: REGULAR ITEM MOTION Planning Commission Application Clark Schroeder, Interim City Administrator Julie Johnson, City Clerk REVIEWED BY: Interim Administrator and City Clerk October 20, 2015 #13 SlIG(;ESTE1)()12.1)Elt OF BUSINESS: Introduction of item . ..... ...... ... City Administrator leport/Presen tat ion, _ ....„ „ _ .... ity Administrator Questik.)ns from Council to Staff Mayor Facilitates Call for Motion ..... Mayor &.. City Council I)iscussion ....... ..... ...... Mayor & City Council Action on Motion ..... Mayor .Faci I itates POLICY RECOMMENDER: Interim Administrator FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The Planning Commission has a vacancy for a second alternate and one application has been received for consideration. BACKGROUND INFORMATION (SWOT): Strengths — The 2" alternate vacancy could be filled Weaknesses — None Opportunities — One candidate has applied to serve on the Commission Threats -- None identified. -- page 1 -- City Council Meeting Regular Agenda #13 October 20, 2015 RECOMMENDATION: Based on the outcome of the discussion concerning the process for considering committee and commission appointments, the Council may choose to appoint the application or refer the applicant to the commission for further discussion. -- page 2 -- 111E CITY OF \ KE ELMO Application for Planning Commission Appointment Please return to City Clerk's Office - Thank You for your interest in the Lake Elmo Planning Commission „ Date: ,-•\ 29 --;ep / -5-- Name: ‘,71,.5L S Lk_r 7) 4,/,-c/ Address: Phone Number: /777— C9( 9 7Email: Resume Attached (optiono: Yes CI No ID 1. What do you consider to be the major challenges facing the Lake Elmo Planning Commission? p frn se P ri 2. What do you see as your role serving as a member of the City's Planning Commission? How does this relate to the role of the City Council in planning matters? 1) (ill L-.) C k c4 .1-774 Ir/1 e (-)1 4.-;--r • k•••' 4°71— ri 3. Why are you interested in serving on the Lake Elmo Planning Commission? What experience and qualifications do you have that demonstrate your ability to support the Mission Statement and Goals of the City and service to the community through the Planning Commission? L;--f.,..-c_7 ,_1 (lc C21, (16 e( .V) ( e _5 r '43r4 1 (.• :/ 4 1..; r/t4,-.. fit = (j -/ S 4. How much time do you have to contribute to Planning Commission objectives including meeting preparation, meeting participation and other opportunities as they may exist? /1'1 ,S e II IF ( ( KE FL1i 0 AY0 COU C1LCO U ICATIO DATE: REGULAR ITEM MOTION October 20, 2015 AGENDA ITEM: ITEM: Community Development Director Position Vacancy SUBMITTED BY: Julie Johnson, City Clerk THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Interim Administrator ;GES' ) ORDER OF BLJSINESS: introduction of ILCIiI .. ..... ..... ........ City Administrator Administrator - Questions from Council to Mayor l'aeithates Call for Motion ...... Mayor & City Council Discussion.............„„............. ..... ...... ..... ................ Mayor & City Council - Action on Motion................ ..... ..... „.................................. Mayor Facilitates POLICY RECOMMENDER: Interim City Administrator FISCAL IMPACT: Salary and benefits to be determined SUMMARY AND ACTION REQUESTED: City Council held a special meeting on October 13, 2015 to discuss two position vacancies in the Planning/Community Development Department. The Council directed staff to compile information on the current job description of the Community Development Director position and to provide information from other cities on job titles and duties for similar positions. The job description for the Community Development Director is attached. The job title was changed from Planning Director as reflected on the attachment to Community Development Director. Staff has obtained salary surveys from the League of Minnesota Cities for two positions: Community Development Director and Director of Planning. Also included for discussion are job descriptions provided by LMC for shnilar positions. BACKGROUND INFORMATION (SWOT): -- page City Council Meeting Regular Agenda #15 October 20, 2015 Strengths — Analysis will provide direction to the Interim Administrator for the title and job description to be used for recruiting and hiring an individual to fill the vacant position. Weaknesses — A prolonged vacancy in this position may cause development applications and other planning related services to suffer delays, Opportunities — The City will have an updated position description that will be suited to the City's current and anticipated future needs. Threats — None identified. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council discuss the information provided and direct the Interim Administrator to draft a position description and job posting based on the input from the City Council. -- page 2 -- Job Summaries Page 1 of 1 Community Development Director Job Level:Top position in Community Development function with oversight responsibility in closely related areas such as planning, inspection, economic development, code enforcement, parks and recreation, engineering, property management, etc. Minimum Qualifications: Extensive experience and education in Community Development with the ability to supervise, when required, in this or related functions. Duties: Manages and directs all activities in the Community Development function. Responsible for budget, staff, and related operations. (Community / Economic Development Director) © 2004 The Waters Consulting Group, Inc. Close htlp://www.surveyna or.comilmasurvey/salaries/jobsummaries.asp?JobTitle—JF 10/15/201 5 Sal Pag .1' 6 111Jo Salaries We have compared the salary entered for each Job Title selected utilizing the location matching the criteria indicated. For multi -job search results, click on a Job Title to jump directly to the search results for that Job Title, Job Title(s) selected Click on Title to View Community Development Director Effective Date Jan-2015 Output Sorted by City Name Region(s) selected All regions Organization Size(s) selected All city sizes Organization(s) selected Show results Annual Format Your search has returned 77 records, hap ://www.survey navigate r.com/Ini c/survey/salaries/salary results_pfasp?showfil ter—true&Pa eNo= 1 10/15/2015 Salaries Page 2 or 6 Community Development Director Manages and directs all activities in the Community Development function. Responsible for budget, staff, and related operations. (Community / Economic Development Director) Search Results for Community Development Director. No comparison salary provided, P.enge ACtkin fteluol Hrs.; 7I177 i%linevem 114,.1m Low 11,41 Aeernge Week ,./4).11 74 of Degree, 5474 Unton PLS., ifl 121 NInten5447s)f ranee Haportr, To Community Andover 31,29B Metro Development 1 89,380.00 109.92600 109,926.00 109,920 00 109,926.00 40 ..N/A- Equal No No 7 6 City Administrator Director COMMUNITY CFY Apple Valley 49.370 Metro DEVELOPMENT 1 93,083.0 122,972,00 122,9720 122,972,00 122,972.00 -N/A14 - ADMINISTRATOR DIRECTOR Community Altar, Hee; 10,137 Metro Development 1 87,838.40 109,782.40 105,641.60 106,641.60 166,641.60 40 -N/A- Equal No No 6 7 City Administrator Director Barnesville 2,318 Northwest EDA Director 1 56118.40 56,118.40 56,11040 40 -,NIA- NIA No City Adminstrator Community Baxter 7.92'. ce,Iva; Development 1 71,701,76 03,166,14 91,007.02 91.007,02 91,067,02 -N/A- Equal No No 11 7 City Administrator Director Planning and Community Blaine 5E3,020 Metre 112,831 00 133,473.00 125,647.00 125,647,03 125,047,00 -N/A- Equal No No 0 0 City Manager Development Director Community Eloomiogton 64,701 Metro Development 1 124,443.00 165.672,00 154,439,00 154,439 00 154,439 00 -N/A- Equal No No City Manager Director Business & Brooklyn Center 29,610 Metro Development 1 01,175.00 111,791,00 111,791,00 111,791.00 111,791.00 -NIA- Equal No No Cily Manager Director Community Brooklyn Park 75.306 Metro Development 99,340.00 124,409 60 103,708.80 103,708.80 103,708,00 40 -NIA., Equal No No City Manager Director Community Burnsville 61,042 Metro Development 1 111,155.20 12f3,856 00 128,856.00 126,056,00 128,856 00 AO -N/A- Equal No No 6 5 City Manager Director Commonly Cannon Fails 4,052 Southeast Development 1 66,664.00 81.307.20 82,950.40 82,950 40 32,950,40 40 •N/A- No Yes 7 6 City Administrator Director Deputy Champlin 23,934 Metro Administrator 1 89,646.00 112,049.60 112,049.60 112,049.60 112,049.60 40 -N/A- No No 5 3 Cily Administrator Community Chanhassen 23,629 Metro Development 1 88,753 59 133,140.80 113,630 40 113,630.40 113,630,40 40 -NIA- Equal No No AICP City Manager DireClor Community Columeia Heights 18 361 Melia Development 1 89,910,00 107,982,00 107,9E2.00 107,982.00 107,982.00 -N/A-. Equal Yes No 7 10 Cily Manager Director Ccmrnumty Coon Rapids 63,162 Metro Development 1 102,502,40 127,732,80 114,507.20 114,587,20 114,507.20 40 -NIA- Equal No Nu 9 City Manage, Director Community Cottonwood 1,158 Southwest Development 1 37,336 00 37,336.00 37,3360 40 -NiA- No Yes City Clerk Coordinator httr, Nw.surveynavigator,com/lme/survey/salaries/salaryresults_pt. !showfilter---true&PageNo=1 10/1.. .15 Sal Pag f 6 Crystal 22,014 Metro Community 1 97,591,38 125,474.60 103,000.00 103,000.00 103,000.00 40 -N/A- Equal No No 0 0 City Manager Development Director DIrecAor of Eagan 65,933 Metro Community 1 108.804.60 126,024.00 126,024.00 128,024.00 128,024.00 40 -NIA- Equal No Nc 9 0 CIty Administrator Development Community Eden Prairie 62,536 Metro Development 1 104,124.60 145,706.40 129,584,00 129,564.00 129,554.00 40 -N/A- Equal No No C,ty Manager Director http://www.surveynavigator.com/line/survey/salaries/salaryres .asp?showfilter-=true&PageNo=1 10/15/2015 Salaries Page 4 of 6 4 ut # uf Yrs --;,tyyTo.za Too ntopiTITottrutiFT:uy AOL,I ,yT;: Arue T-rtortY t IT.SrantITg'se %la''''''TTFTL1-/,Ci fto To n ,1a,Iyal,la10, Sary Director of Community Edina 49,491 rvletro Development 93,849 60 117,312 00 117,312 00 117,312.08 117.312-NIA- .00 40 No No Clly Manager Community Fergus Tall5 13,7.37 Central 1 51.638 40 56,53200 85.632 00 86,632,00 86,632 00 40 -N/A- No5 8 City Administrator Development Director Director of Community Fridley 26,347 Metro 95,029.50 122,532.80 122.532.60 122.532 80 122.532.80 40 -N/A- Equal No No 7 10 City Manager Development Community Grano Rapids 10.576 Northeast 64,958.40 60,163,20 81,494.40 81,952 00 61,952.00 40 -NO- Equal No No 0 City Administrator Development Director Economic Development Granite Falls 2,947 Central 1 45.000.00 45.000.00 45.000.00 40 -N/A- Equal No Yes Cily Manager Director Community Hastings 22.491 Melte 1 76,083 20 79,0E13 20 97,614.40 97,614.40 97,514,40 40 -N/A- Less NN o o 6 5 City Administrator Development Director City Administrator Community Hermantown 9.526 Northeast1 74.464.80 74,464.80 74,464.80 40 -N/A- Equal N/A N/A6 12 Development Director Planning & Economic Hopkins 17,290 Metro 76,950.00 103,667,00 103,657.00 103.667.00 103,557.00 .N/A- Less No No 8 10 City Manage; Development Director Economic Development City Administrator Hutchinson 14.073 Central 67,758,08 97,402.24 67,758.06 67,758.06 57,750.08 -N/A- Equal No No Director Inver Grove Director of Community 34,461 Metro H1 99.500,00 124.3610 00 124,300 00 124,300.0D 124,300,00 -N/A- Greater N/A NLA City Administrato 'eights Development tsar% 5Community ,569 Central 59,300,80 73,216.00 68,577,60 56,577,50 68.577.60 40. -N/A- No 7 7 None City Administrator Development Director Mayor & Jackson 3,413 Southwest Economic Developer 1 50,523.20 75,275.20 75,275.20 75,275.20 75,275 20 40 -NW, No No 15 Administrator Lae ShoCity AOmin/Planning 8 re 1,030 Central 42,911 00 55,799 00 55,799.00 55,799,00 65,799,00 -14/A- Equal No Yes 10 10 City Councit Zoning Admm Community/Economic City AdMinistrator la'Kevilie 55,772 Metro 98,217.60 117,632.00 117,832 00 117,632.00 117,832 CO 40 -N/A- Equal No I4o 6 5 Development Director Community Cily Administrator Lino Lakes 20,305 Metro 1 83,200.00 104,000.00 104,000.00 104,000.00 104,000.00 40 -NIA- No No Development Director Luverne 4,573 Southwest Economic Development 1 45,843,20 77,625.50 56,513.60 56,513 00 55,513_50 -NIA- Less No No 19 City Admruslralor Director Director of Community Mankato 37,032 Southeast 97.489 60 112,964 BO 112.904.60 112,964.80 112,054 80 40 -N/A- Nn 5 CITY MANAGER Development Community City AOMinistrator Maple Grove 62,660 Metro 9,8.396.00 122,995.00 122,995.00 122.995_00 122,995.00 40 -NIA- Equal No No Development Director Community Melrose 3,401 Central Nanning/Economic 1 51.854.00 70.073 00 70,073 00 70,073,00 70,073 00 40 ,,NIA- Equal No No 7 7 Crly Administrator Development Director fvfonelonka 51,451 MeCommunity tro 112.598,90 125,109.90 125,109.90 125,109.90 125,109,90 40 -N/A- Equal No No 5 3 City Manager Development Director http om.surveynavigator.com/Ime/survey/salaries/salaryresults_p1. ?show-filter--true&PageNo----1 10/1, .15 Sa' 3 Pag if 6 goni,o.O.Ko, fO,uo,arrou 4'r?o,ppo Oi litr? it Riolorol CoMioiorUlon' l'1111,,, MO ;ft FUJI M.,1 ,Imunr Lo 1-11g11 ;,o+Of COMMUNITY Montevideo 5,415 Southwest DEVELOPMENT DIRECTOR Monticello 11,501 Central Community Development Director Director of Community Moorhead 38,962 Northwest Services/Deputy City Manager Community Alcune 9,787 Metro DeyeiopmenUPlanning Director Mountain Lake 1,990 Soulnwest Economic Development Corxdinalor Director of Community New Nape 20,716 Metro Development Community New Uirn 13,396 Southwest Development Director Planning & Zoning NiSsv,re 2,001 Central Administrator Community Northfield 19,786 Central Development Director Community Orono 7,980 Metro Development Director °Manville 1.900 Central EDA Secretary Econonmic Perham 2,767 Central Devleopment Director Community Plymouth 71,930 Metro Development Director Community Princeton 4,518 Central Development Planner Community Ramsey 23,272 Metro Development Director Community Richfield 33,859 Metro Development Director Community Rosemount 21,521 Metro Development Director Community Roseville 34,178 Metro Development Director Economic Development Shakopee 34,691 Metro Coordinator Community St. Cloud 65,741 Central [Development Director DHorPo II'31 1 4 ELS,. # of qt Yrs Stuns In itliaax Salary ot ranne -`.r.4.rott3.r. 1 1 57.616.00 66,348.80 65,104 00 55,104.00 65.104,00 40 -14/9-. No rJo 5 4 63,447,00 82,481.00 72,966,00 72,965.30 72,966.00 --N7A- Greater No No 8 6 City Administrator 99,431 03 135,192 00 115,940.90 115,940 90 115,940.90 -N/A- Greater No No 11 City Manager 1 813,605 00 160,237.00 100,237.00 103,237,00 100,237.00 rrly/Ar, Equal No No 6 6 City Manager 1 42,619 21 50,129,66 50,129.66 50,126.66 50,129.06 --N/A- Greater fk No 4 2 CloricAdmin 88,40000 107,556.60 103,417.60 103,417,60 103,417.60 40 -,N/A- Equal No No 6 5 City Manager 1 70.075.20 75,691.20 75,691.20 75,591 20 75.691 20 40 -N/A- No No 7 6 Cily Manager 1 42,494 40 42,494.40 47,494.40 40 -N/A- Equal Yes Yes Council/Mayor 1 03,948.60 104,936,00 92,352.00 92,352.00 92,352,00 40 -NiA- Equal No No 11 10 Cily Administrator 66,930 38 69,24E3.50 66,936.30 66,936.39 65,930.39 40 -N/A- N/A N/A 8 a City Admistrator 37,814.40 49,816 00 44.679.40 44.676.40 44,676.40 40 -,INIA. No Yes 10 10 EDA Board 47,798.40 62,192.00 63.40,00 63,440 00 63,440.00 40 -N/A- Equal No No 9 9 City Manager 101,641.00 131,535.00 131,535.00 131,535,0C 131,535.0D 40 -N/A- Equal No No 9 City Manager 1 53,504,00 66,861,00 56,182.00 56,182,00 56,182.00 40 -N/A- Equal No No 43 5 City Administrator 1 65,446.41 106 606.00 66,403.20 86,403.20 66,403.20 40 -N/A r- NIA N/A 6 5 City Administrator 1 102,793.50 132,163.20 131,060 60 131,060.80 131,060 80 40 -N/A- Equa, No No Cily Manager 1 69.459.00 111,833.00 111,633,00 111,633.00 111,833.00 --N/A,- Equal No 1'J 9 5 City Administrator 1 100,275.00 120.80C 40 109,928 00 109 928.00 109,92E3.00 40 .-N/A- Equal No No 7 5 City Mgr, 1 74,357.00 92,945 00 76,074.00 70,074.00 7E3,074.00 40 -N/A- Less No No 43 5 City Administrator 1 59,460.60 110,177.60 105,934.40 105.934,40 106,934,40 40 -N/A- No Nc 43 20 City Administrator http://www.surveynavigator.com/Imc/survey/salaries/salarytesults_pfasp?showfilter=true&PageNo=-1 10/15/2015 Salaries Page 6 of 6 Community/Eccinonec SI James 4,473 Southwest Development Director St. LouiCounty 195,797 Northeast Planning 8 CO Director s SI Louts Park 51 Michael Pe4er Staples Stillwater iniel Rtver Falls ais Heig3s Vtctorie VVadena West St. Paul VVhite Dear Lake Winona Woodbury ‘A.,:,/mington Zurnbrola 1.1n.aged Average Aged Average 46,293 Metro 15,277 Central 10,917 Southeast 3.099 Central 18,235 Metro 8.522 Northwest 1307". Metro 0.727 Metro 10,183 Metro 4,161 Central 18,947 Metro 24,734 Metro 27,474 Southeast 59,339 Mello 11.405 Southwest 3,166 Southeast Ccmrnunity Development Director Comm, Development Director community development director Community Development Director Community Development Director Community Services Director Planning/Community Development Director Community Development Director Community Development Director WDA/Planning 6 Zoning Director Community Development Director Community - Development Director Director el Economic Development Community Development Director Director of Community/Economic Development Economic Development Director LuV.. 1 56,995,70 70,910.35 63,528 62 63,528 62 63,529.62 40 1 91,499,20 122,702.40 122,732.40 122,7E32.40 122,702.40 40 1 112,007.00 131,773 00 131,773 00 131,772.00 131,773.00 40 1 75,359,80 103,043,20 103,943.20 103,043.20 103.0.13.20 40 73,000.00 73,008.00 72,006,00 40 58,499.30 56.499.30 53,499.30 4U 1 82,765.00 S8,547.00 96,547.00 U8,547.00 98,547,00 1 79,788.00 79,7E38.00 79,788.00 1 81,555,80 97,864.00 64,281.60 84,281.6U 84.231 60 40 75,835 BO 95,5.55.20 139,0136,41 69.086.41 89,086 41 1 78,839 00 92.810 00 0,024 00 81,074,00 81,024 OD 1 49,940.80 59,696.00 59,113 60 59,113 60 59,113,60 40 1 84.853,09 113,137.20 113,131,20 113,131_20 113,131.26 1 104,228 80 104,229.80 104.208.00 40 1 84,830 00 84,930.00 04,630,00 1 96,557.60 125,507.20 135.678.40 135,678,40 135.670.40 40 I 75,263 76 101,827.40 92,248 00 92,248.00 92,248.00 40 1 49,316 80 63,960.00 63,960,00 63,960.00 63.950 00 40 961,443.84 6103,026.60 593,808_77 393,814,72 997,814,45 593,814 45 n of Steps Sal;iry range N/AtJo No -NIA., Greater- '40 No .Nt,'A. Equal No No -NIA- No No 7 -NIA- Equal No No Nc Lial Yes 740 -N/A- Equal Yes No -N/A- No No 40 -MA. Equal No Na -N/A- Equal No No -N/A- No No -N/A- Equal No No -N/A- No No -N/A- Greater No No ..N/A- Equal No No -N/A- Equal No No 5 -N/A- Less rJo Yes -N/A- htt ww.surveynavigator.com/linc/survey/salaries/salaryresults_pt !shovvfilter=true&PageNo=1 # G1 Yr5 If! 111:11t 01 rottte 9 6 20 7 County A dneni strata r City Manager City Administrator city administrator City Administrator City Administrator Ctly Administrator Ctly Admtntstralor City Manager City Administrator City Councl City Mgr City Manager City Manager City Administrator City Administrator City Administrator 10/1 Job Summaries Page 1 of 1 Director Of Planning (Planning Only) Job Level:Top position in planning. Minimum Qualifications: Extensive experience in performing urban/city planning including several years of project responsibility and/or supervision of others. Duties: Manages and directs all activities in the planning department. Responsible for budget, staff, planning strategies into the future, and broad operational knowledge. IClose © 2004 The Waters Consulting Group, Inc. http://www.surveynaviator.com/Imc/survey/salaries/jobsurnmaries.asp?JobTitle—SZ 10/15/2015 Salaries Page 1 of 4 Miriv, leaiet hat: I Ic.,Ier Salaries We have compared the salary entered for each Job Title selected utilizing the location matching the criteria indicated. For multi -job search results, click on a Job Title to jump directly to the search results for that Job Title, Job Title(s) selected Click on Title to View Director Of Planning (Planning Only) Effective Date Jan-2015 Output Sorted by City Name Region(s) selected All regions Organization Size(s) selected All city sizes Organization(s) selected Show results Annual Format Your e r h has returned 20 records, hap ww.surveynavigator.corn/lrac/survey/salaries/salarytesults_pt. ?sliewfilter—true&PageNo------1 10/1. 15 Sal Pa g f 4 Director Of Planning (Planning Only) Manages and directs all activities in the planning department. Responsible for budget, staff, planning strategies into the future, and broad operational knowledge Search Results for Director Of Planning (Planning Only). No comparison salary provided. ijitrgi12-Ernr-,;i F rake. C',cian;Zailf,(C5 Rai vie catial HrSt TitiE• kila-ivotte; ;tali Din Liao 0; Uinta; Salaiy # of are el 1711034 icalakv,;, I-ail:kora; le Anoka 17,955 Metro Planning Director 1 78,228.80 97,780.80 97,780.80 07,760,80 97,760.80 40 -N/A- No No 6 5 City Manager Director of Bloomington 84,701 Metro Planning Manager 1 88,702 00 125,967.00 113.000 DO 113,000.00 113,000,00 -N/A- Equal No No Community Development Community Crystal 22,014 Metro City Planner 1 60,775.01 78,139.30 60.775.01 60775,61 50,775.01 40 -N/A- Less No No Development Director Community Eden Prairie 62.536 Metro City Planner 1 92,934,40 13.0,145,60 95,721.60 95,721.60 95,721 GO 40 -N/A- Equal No No Development Director Director of Fridley 28,347 Metro Planning Manager 1 72,051.20 92,040.00 91,977.6C 91,977.60 91,977.60 40 -N/A- Equal No No 7 10 Community Development land Use Goodhue County 46,018 Southeast Planner/Zoning 52,915.20 75,712,00 75,712_00 75,712.00 75,712 00 40 -N/A- Equal No Yes 12 11 Management Director i-lutchinson 14,073 Ci...f,:r,i, PlallflIfig Director 1 57,758 08 97,402,24 94,552.39 84.562.39 94,562.39 -N/A- Greater No No Cily Adinimstralor Environmental County Lake COUDIV 10,970 Northeast 67,600 00 74,360 GO 67,600.00 57,600.00 67,600,00 40 -N/A- Equal No No 25 Services Director Administrator Lakeville 55,772 Metro Planning Director 1 98,217,60 117.532.00 117632,00 117,632,00 117,832.00 40 -N/A- Equal No No 6 5 City Administrator McLeod County 37,289 Central Zoning Director 1 63,252 80 83,115.90 83,116 80 83,116,80 63,116.80 40 41/A- NoCounty No Administrator Planning 8 Zoning Board of Meeker County 23,141 Cermet 1 51,979 20 G9.703.20 63,232 00 63,232,00 63,232.00 40 -N/A- Greater No No 8 Administrator Commissioners Director, Community Director, Long Minneapolis 386,691 Metro 108,770,00 120,219,00 117,020.00 117,929.00 117,929,00 -N/A- Equal No No 4 Planning and Range Planning Economic Developm Community Minnetonka 51,451 Metro Cily Planner 1 94,251.55 104,724.00 104,724.00 104,724_00 104,724.00 40 -N/A- Less No No 5 3 Development Director Planning and City Planner/Zoning Neighborhood Moorhead 36,962 Northwest 67.298.84 01,5C3,27 71,563.79 71,563,79 71.563.78 -N/A- Greater No No 11 11 Administrator Services Dept Director Director of Plymouth 71,930 Metro Planning Manager 1 78,074,00 101,037 OD 101,037.00 101,037,00 101,037,00 40 -N/A- No No 8 Community Development aiaiiikric, Division Savage 27,567 Metro 1 77,646,41 99,280.00 06,280,00 96,280.00 98,280 CO 40 -N/A- Equal No No 6 6.5 City Administrate, Mar,a_:v Shorewood 705'7 17111-0 RintlIng t°:U 1 94,917,00 94,917,00 94,917 CO -N/A- Equal No NO 0 0 City Administrator Community Planning and Sl. Louis Park 46,293 Metro 1 94.397,C0 111,020.00 111,020.00 111,020_00 111.020.00 40 -N/A- Equal NQ Nu Development Zoning Supervisor Director http://www.surveynavigater.com/Ime/survey/salaries/salaryresults_pf. asp?showlilter—true&PageNo= 1 10/15/2015 Salaries Page 3 or4 Winona 27,474 Southeast City Planner 70,428.80 70,426.80 70,4213.80 40 Yes Yes irector of Economic Development 114 ww.surveynavigator.com/lmcisurvey/salaries/salaryresultspt ?sliowtilter--true&PageNo-1 10/1 )15 Sa' Pag f4 Cagotazation P,,,pkitoonn Roclion Ji?1,1. ROt Rawde 4..C.W31 His? Eines r4.441111Y,ffil LUO, Hien Average YVook f-l-D;ff 9 of lo of Yrs De qra Steps m Union FL 6.4 in may Match Salary or ranu Community & Environmental Winona County 50,209 Southeast Protection Sry 1 73,54'3.00 101,757.09 101,787_00 101,787.0G 1G1,797.00 40 44/A- Equal N/A NIA 12 10 Director Un-eged Average $71,135 08 S98,379,40 $91+149.64 $91,149.84 $91,149.84 -N/A- Aged Average S91,149.84 LICERIS=25 Data f7,...11rt miry County Administration littp://www.surveynavigatoncorn/lmc/survey/salaries/salaryresults_pfasp?showfilter=true&PageNo=1 10/15/2015 CITY OF LAKE ELMO ,JOB TITLE: Planning Director REPORTS TO: City Administrator SUMMARY OFRESPONSIBILITIES, " Tnmanage and direct the planning department byproviding policy and technical information on all p|enning, zoning, building and land use related code compliance activities. ~ To lead a department so it is an integral part of the overall city organization by engaging key staff and consultants ¢zget their input and keep them informed. ° To provide the primary staff support to the planning commission and the park Commission. ° To develop and maintain systems for the planning, zoning and building processes that exemplify effioienuy, oocunscy, clear communication and follow through, ° To anUoipate, analyze and communicate about current and future community planning and development topics. ° To build positive, respectful internal and external relationships to help promote Lake Elmo's high quality of life through its community land use planning and building activities and decisions. QUALIFICATIONS Education Minimum . Abachelor's degree in planning orarelated field from anaccredited fDur'yearodlege. Desirable . A master's degree inplanning orarelated field from an accredited graduate program. Work Experience Minimurn -^ 7 yearsworking inulanduse-planning field with responsibility for avariety cf planning activities, projects and applications with increasing responsibility and independence (a master's degree can substitute for 1 year of experience) 0 5 years of experience reporting to a public land use commission of which 3 years is as a principal planner to a municipal planning commission ~ uyears ". experience managing land use planning projects —and/or processes years for local government ~ Experience incomprehensive land use planning, analyzing planning and zoning policies and processing planning applications ~ Experience writing and verbally communicating to the planning commission, city council, pmpaay owners and the public about land use and community planning topics ° Experience in providing direction and guidanoe, managing and working with oioff and consultants to accomplish key assignments ° Experience working with other municipal governments and with the county, regional and state oversight agencies ° Aso|id understanding ofdevelopment, redevelopment and conservation development pmoenoes and complexities " Demonstrated experiencedeve|np\ng.orgnnizing.|mpiannanbnQ and communicating planning and building processes including internal and external processes Desirable " 2years experience ana lead plan nerfor amunicipa/govemmentwith awide range of[and usm planning issues Other Required Qualifications ° Holds avalid drivers license ^ Able to use variety ofoffioemachines including Computers, telephones, (voicema3)oopier. fax ° Able Unuse avariety ofsoftware applications including Microsoft Word, Excel, PmmerPoint,Outlook, Adobe Acrobat, andfoni|iarwiUh G|S ~ Able tnindependently travel ° Mus(beovai|ab|eforeveningmeetingsandKoroucasiona/waakendmbrkoutsideofofficehoumoy 8:00AK8to4:30 PK0, Monday through Friday ° Must be able to demonstrate excellent written and verbal communication skills which includes listening skills inone'on'onemeetings aowell aagroup presentations DESIRABLE CHARACTERISTICS ° Understands, appreciates and enjoys the role ofserving the public ° Welcomes the responsibility of managing staff and consultants to get positive results = Is comfortable creating and supporting positive change and working with others to understand change " Sees the big Picture and can organize the details to get there ~ Flexible ° Can identify and collaboratively bring peopie/stakeholdorsistafflexperto together to efficiently and effectively present concepts and find solutions tuclearly support the need ° Possesses effective verbal and written communication with the ability hudemonstrate good judgment about when and how tocommunicate information ° Has strong analytical skills ° Is strategic thinker and is able to clearly present the information ~ Is engaged and seeks out interaction from others to learn about topics and resolve problems ° When the opportunity arisen, is pro -active rather than reactive / ° Enjoys being o team member, but iswilling to be out in front and |asd ~ Menaces crises carefully, strategically and effidant�y ° Has asense ufhumor COMPENSATION Salary range: $60.0001o$75.00 (Exempt position), Benefits: Eligible for city employee benefits including city medical, retirement and leave benefits, March 1996 CITY OF BURNSVILLE POSITION DESCRIPTION POSITION CLASSIFICATION TITLE: Director of Development/Redevelopment DEPARTMENT: Administration & Enterprises ACCOUNTABLE TO: City Manager JOB SUMMARY Under broad direction, is responsible for managerial, administrative, and supervisory work in the areas of 'Economic Development, Planning and Building Inspections. ESSENTIAL JOB FUNCTIONS Plan and direct Economic Development, Planning & Building Inspection functions and, through subordinate administrative and supervisory personnel, supervise all activities of the work groups in the Division. Establish appropriate short-tenn and long-term goals and objectives and policies for the assigned areas. 3. Assure interdepartmental cooperation in special projects or ongoing operations. 4. Evaluate ongoing job assignments, programs, procedures, and operations to identify potential improvements. 5. Oversee the development of the departmental budget; direct the keeping of required records and either review or develop administrative reports. 6. Develop, maintain and adjust Bumsville's economic development and redevelopment program (yearly plan - community involvement, business expansion, job creation, new business). 7. Act as facilitator, coordinator and communicator between city and businesses. 8 Coordinate all functions of Economic Growth Committee and subcommittees. 9. Develop financing package that allows city to be competitive in growth of business and jobs. 10. Facilitate other staff to expand support services program throughout organization coordinati the appropriate department and staff resources, 11. Responsible for completing employee performance evaluations in conformity with City guidelines and timelines. Director of Development/Redevelopment Page 2 12. Perform other duties and responsibilities as apparent or assigned. KNOWLEDGE, SKILLS & ABILITIES Knowledge of and working experience with economic development computer models and software. Requires a thorough understanding of city functions, policies and practices. Ability to supervise the work of others and encourage self directed work teams. Ability to take initiative and develop ideas in solving problems presented. Ability to communicate effectively orally and in writing. Ability to develop and maintain effective working relationships with City personnel, staff of other agencies, business organizations, community groups and the general public. QUALIFICATIONS B.A. in Urban Studies, Business, Finance or a related field. M.A. desirable. Minimum of three years related experience, preferably in a municipal setting. POSITION RESPONSIB Date: Functional Classification: Position Title: Position Designation: TY DESCRIPTION February 1988 Community Development Director of Con -in -minty Development 30 PRIMARY OBJECTIVE OF THE PosmoN: To promote and help facilitate the orderly, efficient and desired type of development throughout the City, and to provide supervision and technical expertise for all departments of Community Development. MAJOR RESPONSIBILITY AREAS: 1. Supervision and direction of all personnel and functions within the department. A. Prepare and administer department budget. Work with the Assistant to the City Manager in writing job vacancy notices. Interview and recommend candidates for employment, D. Assign, review and evaluate departmental work projects. E. Discipline department employees. F. Conduct yearly employee evaluations, G. Conduct departmental staff meetings. H. Prepare staff recommendations regarding departmental functions. 1. Authorize all department purchases. A. B. C. 3. A. B. C. D. 4. A. B. 5. A. B. 6, A. B. Preparation of reports and recommendations regarding long-range planning activities. Prepare reports and make recommendations in regard to redevelopment activities. Prepare reports, analyze and make recommendations in regard to the Comprehensive Plan. Attend seminars, conferences, staff meetings, City Council meetings, Metro Council meetings and various advisory meetings. Supervision, direction and participation in current planning reviews. Participate in initial redevelopment discussions. Process applications, analyze and prepare reports and recommendation. Attend all necessary Council and Planning Commission meetings. Answer requests for information from the general public, developers, the City Council, etc. Enforcement of all ordinances arid codes pertaining to departmental operations. Answer questions regarding zoning, environmental health, and building ordinances. Receive/observe code violations pertaining to zoning, environmental health and buildin Negotiate violation abatements and conduct general follow-up. Coordinate community development activities with other city activities. Attend City staff meetings, City Council meetings, advisory board meetings. Advise and consult with other departments as necessary. Prepare special reports for Manager, City Council, and various advisory commissions. Performance of any other duties as directed or apparent. Testify regarding City codes. Past development discussions. Community Development Director Page 2 QUALIFICATIONS: Must have a bachelors degree in Planning, Public Administration, or a related field and four (4) years experience in a public or private planning agency, or have a Masters Degree and two (2) years experience. SUPERVISION/ACCOUNTABILITY: This position provides general supervision for all departmental employees. The position has direct accountability to the City Manager. STAFF AND PUBLIC CONTACT: Extensive contact with the staff of other departments. Extensive contact with the general public. Extensive contact with City Council, Planning Commission, and Economic Development Cornmission. G:\PERSONNEJOBDESCRACD-DIREC.WE'D JOB TITLE: Community Development Director DEPARTMENT: Community Development EFFECTIVE DATE: October 17, 1994 FLSA STATUS: Exempt DESCRIPTION OF WORK: General Statement of Duties: Performs advanced administrative, managerial, and professional community development services relative to the provision of planning, land use controls, and building inspection services and coordinates housing and community development activities through the Community Development Work Team; performs related duties as required. Supervision Received: Works under the general and administrative supervision of the Council Administrator. Supervision Exercised: Exercises general and technical supervision over subordinate professional certified building inspectors, zoning administration professionals, administrative support and intern staff, as well as consulting planners, architects, landscape architects, consultants, or other professionals on City projects. TYPICAL DUTIES PERFORMED: (The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class.) • Supervises staff including interviewing and recommending hire, assigning, reviewing work, adjusting grievances, transfer, reward, coaching and training, and discipline. • Prepares and implements an annual operating budget and capital improvement plan for division needs for Council Administrator and City Council approval. • Oversees the operation of the Planning Division and the Building and Zoning Division which provides detailed plan review, permit issuance, field inspections, occupancy permits, contract licensing, community contact, permit records, zoning and subdivision code administration, and subdivision review and all City planning activities. • Serves as Step 2 designee in the established grievance process; resolves grievances at Step 2 or refers to subsequent steps as appropriate according to the labor agreement. • Models appropriate supervisory behavior at all times and applies and enforces labor agreements, personnel rules, and statutes. • Coordinates activities of the Community Development Work Team involving interagency review of economic development projects, housing and community development projects, and other projects. Rev. 11/18i97 • Coordinates park planning projects facilitating public participation, analysis of park needs, development of plans and specifications, and funding plans. • Renders technical advice to other City officials and employees regarding community development, design standards, land use, and related aspects of physical, social, and environmental planning. • Obtains funding from foundations and goverrnnental entities by grant writing for youth, energy conservation, housing and community development, wellness, and numerous related purposes and entities. • Oversees the City Preservation Program including programs related to historic surveys and designations, design review administration, and public education programs. • Completes detailed planning reports and studies, creates fiscal impact and tax increment financino- packages utilizing spreadsheet software, applies Desktop Publishing and Graphics software in publications and grant presentation media. • Coordination of annexation process including informational meetings, analysis and development of legal documents, and negotiation with property owners and public officials concerning boundaries, financing, public services, etc. • Formulates and administers the comprehensive plan. • Organizes and directs the work of the Planning Division. • Promotes effective community and media relations by conducting neighborhood meetings, speaking on radio and in newspaper accounts, and promoting planning and technical education at all levels. • Consults with private builders, developers, property owners, engineers, and department heads in matters requiring technical planning expertise. • Provides staff support to the Planning Corrunission and Historic Preservation Coirunission, prepares agendas, minutes, materials as necessary. • Provides planning assistance to generic Cannon Valley Trail Board, Youth Outreach Advisory Board, Transitional Housing Boards, Downtown Council, and numerous other community organizations. • Administers sign code including applications intake, technical assistance, application review and approval. 2 • Prepares codes and ordinances protecting shoreland, controlling flood plain usage, subdivision platting, zoning regulation, signage, heritage preservation, and related planning matters; recommends amendments, fee structures, etc. • Directs the work ofplanners, architects, and consultants in coordination of special projects. • Attends City Council, Planning Commission, Heritage Preservation Commission, and/or other public meetings on an as -needed basis to address questions, complaints, or concerns on planning issues. • Determines departmental policies and planning techniques in compliance with accepted planning standards. • Coordinates and administers land use development regulation programs related to zoning, subdivision, housing projects, economic development, and other public projects. • Defines and helps plan the long-range capital improvement budget of the municipality and prepares written reports for the City Council. • Prepares written contracts and specifications for contractual work and issues certificates showing the amount and value of the completed work, proper performance and completion of the contract. • Supervises requisition and purchase of supplies and equipment to facilitate departmental operations within established appropriations; in conjunction with the Central Services Division. • Enforces safety policies in accordance with Occupational Safety and Health Administration (OSHA), A Workplace Accident Injury Reduction (AWAIR), etc. May investigate damage claims, accident reports, settlements, judgements, and court orders affecting staff. • Oversees the maintenance and access of office files for all drawings, maps, profiles, surveys, blueprints and estimates; both current and historical, for public inspection, according to the Minnesota Government Data Practices Act and records retention schedule. Authors or oversees the writing of articles, maps, pamphlets, reports, publications, and resources. Represents the City by meeting with visiting officials, delegations, and members of the public; conducts tours of the City. Creates analytical studies related to retail, labor market, land use, transportation, housing, and other studies as needed. KNOWLEDGE. SKILLS, AND ABILITIES: • Thorough knowledge of methodology relating to demographics, growth projections, economic impacts, zoning review, site and subdivision planning, design review, survey research and planning theory, methods, and practices. • Considerable knowledge of municipal government operations and the political process. • Considerable knowledge of State laws, City ordinances and City policies, and established professional design and City planning practices. • Considerable knowledge of occupational hazards and safety requirements related to planning operations. • Considerable skill in grantwriting and obtaining entities. ndina froni undation and governmental • Considerable skill in personal computers/peripherals and in planning computer software (spreadsheets, data -base, graphics, and wordprocessing). • Considerable ability to analyze complex technical and statistical information, interpret the data, and prepare reports and recommendations. • Considerable ability to communicate effectively, both verbally and in writing (in English) with our internal and external constituencies. • Considerable ability to incorporate diverse projects into the overall objectives of the City. • Considerable ability to prepare and administer an annual budget and capital improvement program, • Considerable analytical ability and visual acuity utilizing color vision to see, read, (in English) and interpret correspondence, reports, graphs, maps, blueprints, technical drawings, architectural renderings related to construction of public facilities and other buildings; and to gauge quality, aesthetics, and completion of planned projects. • Considerable ability to use telephones, FAX machines, copiers, adding machines, and miscellaneous office equipment requiring fine motor coordination. • Considerable ability to establish and maintain effective working relationships with City employees, elected and appointed officials, consultants, and the general public and to deal with public relations problems courteously, tactfully, and diplomatically and to maintain strict confidentiality. • Considerable ability to practice teamwork and to add value to City operations consistent with City Council goals. 4 • Considerable ability to hire, train, supervise, and evaluate staff. • Considerable ability to sit, walk, and stand, sometimes for long periods. • Considerable ability to push, pull, twist, and turn to retrieve documents from file cabinets and other areas. • Considerable ability to sit for long periods of time at the personal computer entering or accessing data, writing grants; and frequently using repetitive movements. Working ability to regularly lift and carry objects weighing 10 - 20 pounds from floor to knee, knee to waist, and waist to shoulder. SUPERVISORY RESPONSIBILITIES; Employees in this classification have the authority to assign and/or direct work, discipline and/or suspend for just cause, adjust grievances, reward employees under their supervision and transfer employees. QUALIFICATIONS: Minimum Qualifications: Master's Degree in Planning, Urban Affairs, Corrununity Development or a related field and three years experience as a manager/supervisor of a planning department is required. Certification of A.I.C.P. (American Institute of Certified Planners) is desirable. Demonstrated computer literacy using planning software packages at a level of 60 words per minute is required. Must possess a valid Minnesota Class D driver's license or equivalent. • NOTE: Bulleted items are essential functions of the job. CITY OF MAPLE GROVE 1997 POSITION: Economic Development LEVEL: Department Director Director DEPARTMENT: Economic Development SALARY RANGE: POSITION OBJECTIVE Under administrative direction, this position is responsible for establishing a positive environment to promote economic development in the City. EXAMPLES OF WORK PERFORMED *Consults with financial consultants, banks, mortgage companies, and government agencies to determine financing methods for project and operational funding. *Evaluates identified financing alternatives, and recommends and secures financing for projects. *Visits sites to gather information for projects. *Presents reports on studies and plans to citizen groups, commissions, and the City Council. *Provides information and assistance to other staff members regarding plans and studies. *Develops strategies for the allocation and delivery of City financial assistance resources. *Develops long-range plans and work programs for economic development activities. *Plans implementation procedures for economic development programs. *Evaluates economic development programs and revises programs as required. *Prepares economic development marketing strategies. *Identifies prospective clients for expansion or relocation. *Contacts prospective businesses to encourage expansion or relocation to the City. *Facilitates businessesrelocation or expansion within the City. *Assigns tasks/projects or areas of responsibilities to employees to meet completion schedules. *Assesses employee performance. *Responds to media inquiries and releases information to the public or the media. *Writes inforinational materials such as newsletters, bulletins, and news/press releases. KNOWLEDGE, SKILLS AND ABILITIES -Thorough knowledge of economic development techniques and practices. -In depth knowledge of financial strategies for development. -Ability to establish and maintain excellent working relationships with developers, councils, commissions, City staff, and the general public. -Ability to communicate effectively, both orally and in writing. *INDICATES ESSENTIAL JOB FUNCTION (cont. page 2) economic development director MINIMUM REQUIREMENTS -Demonstrated ability to work with developers and community groups is required. DESIRABLE TRAINING AND EXPERIENCE -Bachelor's Degree in Public Administration, Urban Studies, Planning, or related field is desired. Two years of experience may be substituted for each year of degree. -Minimum of two years experience working in economic development for a local government is desired. EXTENT OF SUPERVISION OR GUIDANCE PROVIDED Works independently under the general guidance of the City Administrator. RESPONSIBILITY FOR PUBLIC CONTACT Extensive public contact requiring tact and courtesy. SUPERVISION OF OTHERS (See Community Development Director job description) Position Description Approved: By Department Director Date Approved Human Resources eddin97 Position Title: Department: CITY OF CRYSTAL POSITION DESCRIPTION Assistant City Manager/ Community Development Director Administration FLSA Status: Exempt Salary Range: OTA20 POSITION OBJECTIVE To assist the City Manager in the overall administration of City affairs. To oversee the functions of: Human Resources, 'Labor Relations, and General Administration/Special Projects, Communications, and MIS/Computers. To plan and direct community development functions including, economic development, planning and zoning, assessing, recycling, building, housing and environmental health inspection programs. DUTIES AND RESPONSIBILITIES Administration • Assists City Manager in all operational activities as needed. • Represents the City in working with various governmental and community agencies in program development and public relations. • Attends City Council, Commission and other meetings as needed. • May act as City Manager in City Manager's absence. • Performs special assignments as assigned by City Manager. • Prepares and oversees budgets. • Oversees Human Resources activities. • Oversees City and Employee Newsletter. • Oversees Cable Generator and local organization productions. • Responsible for City telephone/voice mail system. • Oversees MIS functions. Planning • Oversees short and long-range planning, administration of zoning ordinances and enforcement's. • Plans, directs and coordinates economic development functions. • Coordinates annual update of five-year Capital Improvement functions. • Oversees administration and maintenance of the Comprehensive Plan. • Attends Planning Con-unission meetings and coordinates activities as necessary. Community Development • Plans, directs and coordinates special development studies and projects, such as housing for the aged, redevelopment projects, EDA functions, alternate transportation studies, etc. • Works with outside individuals/agencies involved in development and redevelopment of the City. • Represents City to other government agencies. • Serves as staff liaison to the Economic Development Commission. • Responsible for the preparation of gra_nt proposals. • Coordinates community development projects with city staff, other communities, and agencies as appropriate. Supervisory • Directly supervises Community 'Development 'Department staff and HR Manager. • Administers policies and enforcement of building, housing, zoning, assessing, recycling and environmental health inspection functions. • Supervises employees, assigning tasks, evaluates performance, providing training, etc. • Works with staff in all city departments to ensure coordination of work. General • Prepares annual budget and monitors expenditures For Community Development and Administration Departments; Reviews overall budget. • Attends City Council, Planning Commission, and EDA meetings and events as necessary. • Attends other public meetings as needed. • Responsible for following and complying with City of Crystal Affirmative Action Programs and Policy. • Performs other duties as assigned. POSITION ANALYSIS Essential Knowled e, Skills and Abilities Communications: Must have the ability to actively listen to others for understanding of their needs and situations; ability to speak and write English clearly. Must be able to assertively control conversations in order to quickly and accurately gather pertinent information and be able to communicate this information professionally and precisely to the proper recipient. Be able to read and understand correspondence, memoranda and directives. Must be able to effectively represent the organization, department and administrative operations to management and the public. Must have ability to give effective presentations at public meetings. Decision Making: Must act in a decisive manner, using good judgment. Must be able to assess problems and situations, able to anticipate needs and evaluate alternatives. Must have a knowledge of administrative processes as it directly relates to City operations. Seven years experience in municipal government, with a Master's Degree in Public Administration, Planning or related fields. Experience in planning and zoning. Interpersonal Relationships: Must be consistent in dealing with people; must be sensitive to others' problems and concerns without direct involvement, must exclude personal biases from work performance; must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must strive to promote a cooperative atmosphere in the department; must have a positive attitude. Must be able to effectively supervise staff in department. Professional Attitude: Must have commitment to the organization; willingness to take initiative; dependability; maturity in relationships with others; and self confidence. Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business -like attitude in all telephone and personal contact. Must have ability to establish and maintain an effective and respected working relationship with City Manager, department heads, elected official and other agencies. Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively. Technical Knowledge: Must have sound working knowledge of local government and services provided, knowledge of operations of government agencies, public human resources management programs including labor relations. Knowledge and skills in computer systems. Ability to act as City Manager when City Manager is not available. Ability to formulate, initiate, administer policies and procedures. Ability to work as a team member. Must have Bachelor's Degree in Public Administration, Business Administration, or related field. Physical Abilities: Must have the ability to read and discern visual images on a variety of media. Must have the ability to remain seated or standing at the same work station for up to eight hours at a time with appropriate breaks within that time frame. DESIRABLE TRAINING AND EXPERIENCE — Masters Degree in Public Administration, Industrial Relations or related field. Seven years experience in municipal government. Two years supervisory experience and/or two years as a Department Head. Ability to resolve conflicts with public or within work place. Five years experience in Human Resources/Labor Relations. Five years experience in planning and zoning. MINIMUM REQUIREMENTS A Bachelor's Degree in Public Administration, Business Administration or other related field. Five years experience in municipal government with at least two years as a department head or extremely responsible assistant department head level. Familiarity with labor relations and human resources programs. One year experience with word processing and spreadsheet software applications in a windows environment. Valid Driver's License. EXTENT OF SUPERVISION OR GUIDANCE PROVIDED Work is performed in close cooperation with and under the direction of the City Manager. A great deal of independent judgment is required. RESPONSIBILITY FOR PUBLIC CONTACT Extensive public contact. Responsible to establish and maintain an effective working relationship with contractors, public officials, staff and the public. SUPERVISION OF OTHERS Supervises staff in the City Manager's Office. In absence of City Manager, may be responsible for all employees. Position Description Approved: By City Manager Date By Department Director Date By Human Resources Date Received by Employee: Employee Signature Date JOB TITLE: DEPARTMENT: SUPERVISION: EFFECTIVE DATE: FLSA STATUS: HOURS WORKED: CITY OF ISANTI JOB DESCRIPTION Economic Development Director Administration City Administrator I 0-20-2009 Exempt 40/wkplus DEFINITION: General Statement of Duties: Responsible for economic development activities and programs for the City of Isanti. Serves as staff for the EDA. Serves as the liaison to the Chamber of Commerce, business community, and related economic development groups. SUPERVISION RECEIVED: Works under the general supervision of the City Administrator. SUPERVISORY FUNCTIONS: This position has none. EQUIPMENT/JOB LOCATION Works primarily from an office in City Hall. Equipment used includes, but is not limited to, personal computer, printer, fax machine, copy machine, digital camera, motorized vehicle, and document camera. ESSENTIAL FUNCTIONS OF THE JOB: The listed examples may not include all duties performed by all positions in this class. Duties may vary somewhat from position to position within a class. • Assesses and prioritizes needs for economic development programs, promotions, etc. and determines funding available to meet those needs. Develops and recommends to the City Administrator an annual budget consistent with department goals and projected revenue resources. Participates in budget preparation, accounting and financial management for the EDA. • Evaluates programs and services on an annual basis. • Assures that all required reports and documents are forwarded to the EDA, City Council, staff, funding, and regulatory agencies, and that reports are timely and accurate. Establishes and maintains good working relationships with community groups, service agencies, and local, State and Federal goverrunental agencies. Serves as the responsible staff person for the Isanti Economic Development Authority (EDA) by preparing agendas, resolutions, reports, and minutes for their activities. Conducts research or special projects as requested. • Acts as a liaison to the Isanti Area Chamber of Commerce, Isanti County EDA, ECRDC, and other economic development groups. • Develop an effective promotion program to attract the interest of potential businesses. Meets with potential clients, provides information and assists as necessary to develop commercial and industrial investment in the City of Isanti. • Oversees the management, marketing, subdivision sales, contractual arrangements for Industrial Park Property. Works with legal and city staff on development agreements. • Oversees loans, contracts, and legal requirements for revolving loan funds and ensures compliance with TIF, tax abatement- and business subsidies; works with Finance Director on financial reporting. Coordinates private and public financing. • Provides consultation to new or expanding businesses throughout the development process including financial, legal, contractual, marketing, project evaluation. Prepares and submits grant applications; assists in administering and monitoring ,rants received. • Provides tours, visits businesses on a regular basis, assists in annual business retention visits. • Identifies and solicits new business and development prospects; works with City staff to develop strategies for attracting, retaining and expanding businesses; may assist businesses in preparing business plans and analyzing financing sources. ▪ Prepares and updates the community profile, MNPRO/City websites and maintains, provides information about available land and buildings. • Prepares a variety of written reports, correspondence, documents, applications, etc. Coordinates and processes incentives with EDA, the City Council, County Board and School Board as needed. OTHER DUTIES AND RESPONSIBILITIES - Performs other related duties as assigned or apparent. KNOWLEDGE, SKILLS AND ABILITIES • Considerable knowledge of the principles, practices and techniques of economic development and community development. • Considerable knowledge of public and private funding sources for grants and loans. Considerable knowledge of traditional and innovative development tools (tax increment, community development block grants, Small Business Administration loans, tax abatements, etc.) • Considerable ability to establish arid maintain effective and credible working relationships with community organizations, businesses, agencies, boards, and the general public. Considerable ability to communicate effectively, both orally and in writing, including making formal presentations. Considerable ability to quickly assess economic development opportunities and make sound judgments and recommendations. Considerable ability to read, assemble, organize and interpret statistical, financial and factual information derived from a variety of original and secondary sources. Considerable ability to work independently and to effectively plan and organize work, projects, and programs. Considerable ability to operate a telephone and calculator and to hear staff, elected officials and the public. Considerable ability to see and read computer screens and documents and operate a personal computer with word processing and spreadsheet applications. Considerable ability to exercise resourcefulness in solving economic development problems. • Considerable ability to provide advice, staff support and technical direction to community groups and others. Working ability to safely operate a motor vehicle on City streets. YHYSICAI, DV,MANIL)5ANI) WORKING CONDITIONS; The physical demands that are described herein are representative of those that must be met by the employee to successfully perform the essential functions of this job. The work envirorunent characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform essential functions. • The employee is frequently required to sit and talk or hear and occasionally use large motor skills to bend, stoop, crouch, kneel push and pull. • Walking on all types of surfaces, sometimes over slippery and/or uneven and rough terrain • Ability to conduct field investigations throughout the year and during all weather conditions. • Ability to occasionally lift and carry objects weighing up to 50 pounds for tasks such as carrying supply boxes, files and equipment. • Specific vision abilities required by this position include close vision, distant vision, peripheral vision and ability to focus as it relates to such tasks as reading documents, processing paperwork, reviewing plans, and viewing a computer monitor, • Office environment: sitting for extended periods at a personal computer using repetitive movements and small motor skills. The noise level in the office environment is usually moderate. • Field Inspections: occasional exposure to extreme hot and cold as well as other types of inclement weather conditions and exposure to loud noises from machinery and equipment at construction sites. MINIMUM QUALIFICATIONS: Minimum Qualifications: Must possess a valid Minnesota Class C driver's license or equivalent out-of-state license. Bachelor's degree with major coursework in economic development, local and urban affairs, planning or knowledge equivalent to a Bachelor's degree in a related field or considerable experience including, but not limited to, successful grant writing, public relations, financial and statistical analysis and active community involvement. PREFERRED QUALIFICATIONS Prefer experience working with economic development programs, writing and administering grants. Previous experience working with a wide range of boards, volunteers, governmental agencies, organizations, businesses and individuals is highly desirable. - Masters degree is desirable in Planning, Urban Studies, or Public Adininistration • National Development Certified (NDC) NON-DISCRIMINATION STATEMENT The City of Isanti will not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation status with regard to public assistance, or any other legally protected class or status. (The examples given above are intended only as illustrations of various types of vork peljormed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change, The Cio,' of Isanti reserves the right to change and/or eliminate any and all job duties if needed). 4 Position Title: COMMUNITY DEVELOPMENT DIRECTOR Department: COMMUNITY DEVELOPMENT Accountable to: CITY ADMINISTRATOR Status: FLS/4EXEMPT PRIMARY OBJECTIVE OFPOSITION Under limited super -vision performs a variety Ofroutine and complex administraUve, technical and professional work in the preparation and innp|enlenbshOn of economic and community de- velopment plans, planning and zoning administration, annexation, housing plans and programs, and special projects. ESSENTIAL FUNCTIONS Duties shall include but are not limited to: * Reviews applications for all permits under the Zoning ordinance. Communicates with ap- plicants to ensure they understand the process and status of their application. w Serves as staff specialist for the Economic Development Authority. Prepares agendas, staff reports, and material for meetings. Represents the EDAas required with develop- ers and other agencies 0rorganizations, ° Serves as staff specialist for the Planning CVmmission, Prepares By8ndas, staff reports, and material for meetings. Represents the Planning Commission as required with devel- opers and other agencies. • Performs site inspections to ensure compliance with ordinances. Works in conjunction with building inspector, police department, and city attorney to enforce ordinances. • Responds to complaints related to zoning, general code enforC8[neDt. and other nui- sances, ° Ensures all relevant ordinances are kept upiodate. ° Develops maps of city zoning and infrastructure using G|G and electronic mapping tech- nology. w Working knowledge of related federal and state programs, and the ability to work with hadora|, a[ote. and local agencies related to p|anning, zoning, annexation and economic development Such as MUO. OTEO. MPCA, [)NF{. Minnesota Planning, etc, * Reviews development regulations, provides reoommnndahons, and drafts ordinances. w Prepares staff reports for the Planning Commission, EDA. and City Council and nnoh83 presentations. ° Provides leadership for long-range land use planning for the organization. ° Provides education for Planning Commissioners and Economic Development Authority members, * Prepares studies related to land use planning such as traffic, parking, land use. etc. ° Maintains no|ovan\ demographic data to assist with planning efforts. * Works with the city engineer to ensure that development projects are completed accord- ing to approved plans. • Onva|opS a positive business climate for the city and promotes housing and economic development growth. w Performs other duties asassigned Dras apparent. City of Princeton 1/2 Revised February, 2002 MINIMUM REQUIREMENTS w Bachelors degree in Planning, Urban Studies, Public Administration or related field. Mas- ters degree preferred. w 3years experience in urban planning and zoning administration and eoonornicdewe|Op- nnmnL activities. * MNdriver's license. w Ability toclearly read, write, and speak English. * VVOddng knowledge of standard office nlaohines, including cVrnpuhsrS, te|ephone, fax, and copy machine. * Ability toconduct on -site inspections. * Knowledge ofG|Scomputer and electronic mapping applications RESPONSIBILITY FOR THE WORK 0FOTHERS May supervise support staff. City of Princeton 212 Revised February, 2002 CITY OF ANDO VER POSITION DESCRIPTION Position 'Fide COMMUNITY DEVELOPMENT DIRECTOR Department: C01111111111ity Development Accountable To: City Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION: To strengthen the overall health and vitality of the City of Andover through developing, managing and evaluating community development programs, including planning, development review, redevelopment, housing rehabilitation and inspection, building plan review and inspection, and code enforcement. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Administrator. SUPERVISION EXERCISED: Exercises supervision over all community development staff. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Manage and direct the operations of the Community Development Department. 2. Initiate, develop and administer community development programs and services pursuant to policy direction from City Council and City Administrator adopted plans, regulations and budgets. 3. Provide professional planning, development advice, and consultation to elected and appointed officials, developers and citizens; makes presentations to City Council, boards, commissions, civic groups and the general public. D ailment Onerations • Manage and supervise community development operations to achieve goals within available resources; plan and organize workloads and staff assignments; train, develop, motivate and evaluate assigned staff; review progress and direct changes as needed. Assure that assigned areas of responsibility are performed within budget; monitor revenues and expenditures in assigned areas to assure sound fiscal control; prepare annual budget requests; assure effective and efficient use of budgeted funds, personnel, materials, facilities and time. • Determine work procedures, prepare work schedules, and expedite workflow; study and standardize procedures to improve efficiency and effectiveness of operations. • Issue written and oral instructions; assign duties and examine work for thoroughness, accuracy, and confon-nance to policies and procedures. Conduct staff training sessions. • Maintain harmony among workers and resolve grievances; assist subordinates in performing duties; identify training needs and address staff development issues; correct errors and complaints. • Execute timely performance evaluations of community development employees. • Delegate work assignments to responsible employees as needed. Community Planning and 'Intergovernmental Coordination • Has thorough knowledge of the principles, practices and methods of city planning and planning administration. Manage the development, maintenance, and adherence to the Andover Comprehensive Plan to insure the future stability of the community. Provide leadership and direction in the development of short and long range plans related to growth management, land use, housing, transportation, park, trails and open space systems, public facilities, solid waste or other related issues to meet the City's needs and the requirements of intergovernmental agreements or State legislation. Gather, interpret, and prepare data for studies, reports and recommendations; coordinate department activities with other departments and agencies as needed. Recommend and implement strategies needed to accomplish City community development goals. Coordinate and schedule comprehensive plan activities with the Metropolitan Council plan, state and county planning activities, and various special jurisdictions' planning activities. Identify strategic opportunities for use of tax increment financing and other resources to attract and shape development in order to strengthen the City's economic base and overall community health. Supervise the evaluation of land use proposals for conformity to established plans and ordinances; evaluate developmental impacts as they relate to adopted plans of the city and makes recommendations. Monitor inter -governmental and legislative decisions affecting department operations and follow through with appropriate action. Serve on various boards, commissions, task forces and committees as assigned. Serve as City's representative to intergovernmental planning efforts and joint powers groups. Development Review • Supervise the development review process from submittal ofrezoning, subdivision, special use permit and site plan applications, through analysis of project proposals, preparation of staff reports and recommendations, review of construction drawings and issuance of building pennits, and building inspections. Enterpret and apply City codes, and exercise .judgment in applying requirements to cases which do not fit norms. • Deal with developers, design professionals, contractors, business people, citizens, and property owners on an on -going basis. Handle controversial issues and situations related to the review of development projects. Assume responsibility for developing alternatives and solutions to complex and difficult issues and situations. • Insure the maintenance of accurate and complete records of departmental activities related to licenses, permits, development projects and special studies, and the production of related maps and diagrams. • Interpret and apply development regulations; identify gaps in ordinance provisions and recommends ways to address these gaps; prepares ordinance revisions for consideration by City Council. • Assure accurate collection of fees. • Has familiarity with basic engineering and building construction principles and concepts. • Act as the arbiter when code provisions are confusing or vague. Housing & Neighborhood Improvement 2 Supervise the evaluation of the City's housing stock and its neighborhoods, and the development and implementation of programs to address problems. Assemble resources and develops methods of financing to support such programs. Assure the continuing implementation of the annual rental housing inspection program. Code Enforcement Supervise the enforcement of zoning, housing, building, and nuisance codes including the receiving of complaints, field investigations, preparation of notification letters and court orders, and possible testimony in court hearings, in order to achieve code compliance. Develop methods for dealing with cluonic code violations and problem properties. PERIPHERAL DUTIES: 1. Attend professional development workshops and conferences to keep abreast of trends and developments in the field of city planning. 2. Assist in designs for parks, streetscapes, landscapes and other municipal projects. MINIMUM QUALIFICATIONS: Education and Experience: A) Education from a four-year college or university with a degree in land -use planning, urban planning, public administration or a closely related field; B) A minimum of five (5) years of progressively responsible community development work; C) Preferably Four (4) years of supervisory experience. D) Municipal Experience preferred. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: 1. Extensive knowledge of community development programs and process, and the typical operations of a community development department. Ability to use computers in accomplishing the work of the department. 2. Ability to supervise a complex set of department functions which involve several technical disciplines, and to manage a complicated work program so that demands are matched to resources and work assignments are completed in a thorough, complete manner within established time frames. Ability to handle numerous projects which often have demanding requirements and tight time schedules. 3 Ability to think in a creative and strategic manner, to develop alternatives and specific program proposals designed to achieve effective results consistent with community goals. 4. Thorough knowledge of how to formulate, implement and apply comprehensive plans and special studies related to community development issues. 5. Thorough knowledge of how to develop, interpret and apply development regulations, and to conduct code enforcement activities. 6. Familiarity with the Community Development Block Grant program and other federal and state housing programs. 7. Familiarity with engineering and building construction principles and concepts. 8. Familiarity with geographic information systems, and how to utilize them in the operation of a community development department. 9. Ability to analyze situations and information, formulate alternatives, and use sound judgment in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions in a variety of program areas. 10. Ability to communicate orally and in writing with design professionals, contractors, developers, business people, property owners, citizens, elected and appointed officials, and the general public; ability to produce effective presentations and reports including research, synthesis of information, preparing text, graphs, charts and graphics. Ability to write clearly, concisely and legibly. 11. Ability to maintain effective working relationships with the Administrator, other department heads and staff members, Council and Commission members, citizens, property owners, developers and others. P. Ability to follow verbal and written instructions. 13. Ability to handle stressful situations and effectively deal with difficult or angry people. SPECIAL REQUIREMENTS: Valid Minnesota State Driver's License or ability to obtain one. TOOLS AND EQUIPMENT USED: Skill in the operation of a personal computer, including the use of work processing and spreadsheet software; a motor vehicle; calculator; phone; and copy and fax machine. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A majority of the work is performed in an office setting, with occasional visits to field sites. Sufficient mobility is necessary to navigate natural teiTain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand -eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel or operate objects, tools, or controls, and to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. WORK ENVIRONMENT: Position may entail stressful conditions when dealing with concerned residents and/or developers and when needing to meet deadlines. The work environment characteristics described here are representative of those an employee encounters while performing the essential fimctions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee usually works in an office setting, with occasional visits to field sites. When in the field, the employee is exposed to outside weather conditions, experiencing exposure to wet and/or humid conditions, fumes or airborne particles. Situations may occur where the employee is dealing with people who are angry, upset or belligerent. The noise level in the work environment is usually moderate. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustration of the various types of work that may be performed, The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Date: Approval: City Administrator 8-99 g: dataLsinff/patjfjobilcselipliutninWcomdcv Position Title: Department: CITY OF CRYSTAL POSITION DESCRIPTION Assistant City Manager/ Community Development Director Administration FLSA Status: Exempt Salary Rang: OTA2O POSITION OBJECTIVE To assist the City Manager in the overall administration of City affairs. To oversee the functions of: Human Resources, Labor Relations, and General Administration/Special Projects, Communications, and MIS/Computers. To plan and direct community development functions including, economic development, planning and zoning, assessing, recycling, building, housing and environmental health inspection programs. DUTIES AND RESPONSIBILITIES Administration • Assists City Manager in all operational activities as needed. • Represents the City in working with various governinental and community agencies in program development and public relations. • Attends City Council, Commission and other meetings as needed. • May act as City Manager in City Manager's absence. • Performs special assignments as assigned by City Manager. • Prepares and oversees budgets. • Oversees Human Resources activities. • Oversees City and Employee Newsletter. • Oversees Cable Generator and local organization productions. • Responsible for City telephone/voice mail system. • Oversees MIS functions. PlanninQ • Oversees short and long-range planning, administration of zoning ordinances and enforcement's, • Plans, directs and coordinates economic development functions. • Coordinates annual update of five-year Capital Improvement -functions. • Oversees administration and maintenance of the Comprehensive Plan. • Attends Planning Commission meetings and coordinates activities as necessary. Community Development • Plans, directs and coordinates special development studies and projects, such as housing for the aged, redevelopment projects, EDA functions, alternate transportation studies, etc. • Works with outside individuals/agencies involved in development and redevelopment of the City. • Represents City to other government agencies. • Serves as staff liaison to the Economic Development Commission. • Responsible for the preparation of grant proposals. • Coordinates community development projects with city staff, other communities, and agencies as appropriate. Supervisory • Directly supervises Community Development Department staff and HR Manager. • Administers policies and enforcement of building, housing, zoning, assessing, recycling and environmental health inspection functions. • Supervises employees, assigning tasks, evaluates performance, providing training, etc. • Works with staff in all city departments to ensure coordination of work. General • Prepares annual budget and monitors expenditures For Community Development and Administration Departments; Reviews overall budget. • Attends City Council, Planning Commission, and EDA meetings and events as necessary. • Attends other public meetings as needed. • Responsible for following and complying with City of Crystal Affirmative Action Programs and Policy. • Performs other duties as assigned. POSITION ANALYSIS Essential Knowledge, Skills and Abilities Communications: Must have the ability to actively listen to others for understanding of their needs and situations; ability to speak and write English dearly. Must be able to assertively control conversations in order to quickly and accurately gather pertinent information and be able to corrununicate this information professionally and precisely to the proper recipient. Be able to read and understand correspondence, memoranda and directives. Must be able to effectively represent the organization, department and administrative operations to management and the public. Must have ability to give effective presentations at public meetings. Decision Makin: Must act in a decisive manner, using good judgment. Must be able to assess problems and situations, able to anticipate needs and evaluate alternatives. Must have a knowledge of administrative processes as it directly relates to City operations. Seven years experience in municipal government, with a Master's Degree in Public Administration, Planning or related fields. Experience in planning and zoning. Interpersonal Relationships: Must be consistent in dealing with people; must be sensitive to others' problems and concerns without direct involvement, must exclude personal biases from work performance; must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must strive to promote a cooperative atmosphere in the department; must have a positive attitude. Must be able to effectively supervise staff in department. Professional Attitude: Must have commitment to the organization; willingness to take initiative; dependability; maturity in relationships with others; and self confidence. Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business -like attitude in all telephone and personal contact. Must have ability to establish and maintain an effective and respected working relationship with City Manager, department heads, elected official and other agencies. Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively. Technical KnowledEle: Must have sound working knowledge of local government and services provided, knowledge of operations of government agencies, public human resources management programs including labor relations. Knowledge and skills in computer systems. Ability to act as City Manager when City Manager is not available. Ability to formulate, initiate, administer policies and procedures. Ability to work as a team member. Must have Bachelor's Degree in Public Administration, Business Administration, or related field. Physical Abilities: Must have the ability to read and discern visual images on a variety of media. Must have the ability to remain seated or standing at the same work station for up to eight hours at a time with appropriate breaks within that time frame. DESIRABLE TRAINING AND EXPERIENCE Masters Degree in Public Administration, Industrial Relations or related field. Seven years experience in municipal government. Two years supervisory experience and/or two years as a Department Head. Ability to resolve conflicts with public or within work place. Five years experience in Human Resources/Labor Relations. Five years experience in planning and zoning. MINIMUM REQUIREMENTS A Bachelor's Degree in Public Administration, Business Administration or other related field. Five years experience in municipal government with at least two years as a department head or extremely responsible assistant department head level. Familiarity with labor relations and human resources programs. One year experience with word processing and spreadsheet software applications in a windows environment. Valid Driver's License. EXTENT OF SUPERVISION OR GUIDANCE PROVIDED Work is performed in close cooperation with and under the direction of the City Manager. A great deal of independent judgment is required. RESPONSIBILITY FOR PUBLIC CONTACT Extensive public contact. Responsible to establish and maintain an effective working relationship with contractors, public officials, staff and the public. SUPERVISION OF OTHERS Supervises staff in the City Manager's Office. In absence of City Manager, may be responsible for all employees. Position Description Approved: By City Manager By Department Director By Human Resources Received by Employee: Date Date Date Employee Sigiiature Date CITY OF CRYSTAL POSITION DESCRIPTION Position Title: City Planner FLSA Status: Exempt POSITION OBJECTIVE To serve as the city's principal planner and advise the department director in land use issues affecting redevelopment and economic development. To be a resource to residents, developers, Planning Commission, City Council, Economic Development Authority (EDA) and co-workers on land use and redevelopment matters. To coordinate housing redevelopment programs and to serve as a resource for commercial redevelopment activities. DUTIES AND RESPONSIBILITIES Planning • Serves as Zoning Administrator. • Assumes primary responsibility for all zoning interpretations and is the city's primary contact for the public on zoning inquiries. • Prepare and present staff reports to City Council, commissions, boards and committees.* • Coordinate projects with other departments and ensure the exchange of information. • Responsible for long range planning and implementation of the Comprehensive Plan.* • Manage process to amend and update the Comprehensive Plan.* • Ensure city compliance with the Comprehensive Plan.* • Supervise the development review process. • Perform and oversee grant writing activities related to planning activities. • Serve as the city's staff liaison for Station Area Planning and other land use processes related to the Bass Lake Road station on the proposed extension of the Blue Line LRT. • Provide professional planning advice to the City Council, Planning Commission, EDA and other advisory groups as necessary. • Assist with the siting and design of development projects. • Maintain effective working relationships with elected and appointed officials, city staff, citizens, developers and representatives of other jurisdictions and agencies. • Represent the city and department at meetings and on boards, agencies and organizations, as assigned. • Revise and develop ordinance amendments, policies and procedures implementing long-range land use plans.* • Assist with administration and enforcement of Zoning Ordinance, as needed. • Act as principal staff liaison to Planning Commission. Redevelopment • Coordinate the Community Development Block Grant Program.* • Manage incentive programs for residential rehabilitation including the Home Improvement incentive Rebate and other programs provided by other agencies for the city. • Coordinate redevelopment projects with department staff to ensure they are consistent with City zoning and land use regulations.* • Administer various financing/grant programs.* • Develop and maintain information on development and redevelopment projects and prospects. 2 Manage scattered site acquisition and residential redevelopment.* • Assist director in implementation of corrunercial redevelopment projects. • Investigate and make recommendations to the Director on funds available for projects. • Provide staff support to the EDA, including preparation of staff reports, presentations and recommendations for action. General • Assist the Director and City Manager in all areas, as needed. • Attend meetings of the Planning Commission, EDA and City Council, as well as various boards, committees and public meetings as needed; may include weekend and evening meetings.* • Make presentations to boards, committees, EDA, City Council, public and other agencies on all areas of planning, housing/redevelopment, code enforcement and Community Development. • Prepare correspondence, reports; compile data and make presentations as needed. • Perform other related duties as assigned. *Denotes an essential function KNOWLEDGE, SKILLS AND ABILITIES Communications: Must have the ability to actively listen to others for understanding of their needs and situations. Must have the ability to speak and write English clearly and be able to read and understand correspondence, memoranda and directives. Must be able to effectively represent the organization, department and its operations to management and the public in a positive manner. Must be able to give effective presentations to the public. Decision Making: Must act in a decisive manner, using good judgment. Must be able to assess problems and situations, anticipate needs and evaluate alternatives. Interpersonal Relationships: Must be consistent in dealing with people. Must exclude personal biases from work performance. Must have the ability to accept and learn from criticism and/or discipline. Must be effective in the use of tact and diplomacy. Must strive to promote a cooperative atmosphere in thc department. Must exhibit a positive attitude. Must be able to establish and maintain effective and respected working relationship with staff, management, boards and public. Must demonstrate the ability to work as a team member in the department and organization. Professional Attitude: Must demonstrate a commitment to the organization. Must demonstrate a willingness to take initiative, be dependable, and exhibit self confidence and maturity in relationships with others. Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and professional attitude in all electronic, telephone and personal contact. Must maintain positive work atmosphere by behaving and communicating in a professional manner that fosters positive contact with customers, co-workers and supervisors. Quality of Work: Must be able to produce high -quality, accurate work. Must be able to detect and correct errors. Must utilize work time properly and productively, including prioritizing work. Technical Knowledge: Must have sound working knowledge of zoning and planning principles. Must accurately administer and follow codes, statutes, and other technical data needed in land use related matters. Must have general knowledge of redevelopment laws and tax increment financing. Must have working knowledge of computers. Must have advanced knowledge of urban land use principles and trends and extensive knowledge of community development programs, processes and operations of a community development department. Must have the ability to supervise multiple department fiinctions to accomplish the department work program on time. Must possess the ability to think in a creative manner in order to develop alternative programs to achieve results consistent with community goals. Must possess thorough knowledge of how to develop and implement a municipal comprehensive plan and be familiar with writing and administration of development -related grants. Must possess a generous knowledge of various software packages, benefits and applications for geographic information systems and other data management systems. Must have the ability to gather data and develop clear and concise reports. PHYSICAL REQUIREMENTS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing, frequently requires standing, walking and sitting and occasionally requires using hands to finger, handle or feel and reaching with hands and arms; work requires close vision, distance vision, ability to adjust focus, depth perception and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; this work does not require any specialized sensory utilization; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). MINIMUM REQUIREMENTS • Bachelor's degree in Planning, Geography, Urban Studies, or related field. a Minimum five years experience in municipal planning, community development and/or redevelopment. • Extensive knowledge of local zoning codes and ordinances. • Experience administering residential redevelopment efforts and programs. • Experience in making presentations to Planning Commission and City Council, • Knowledge of Tax increment Financing and CDBG programs. • Computer experience using software programs (MS Office Products) in a Windows envirorunent. • Valid driver's license. DESIRABLE TRAINING AND EXPERIENCE • Seven years progressively responsible experience in municipal planning and/or redevelopment. Master's Degree in planning, geography, urban studies, public administration or closely related field, • Experience administering Tax Increment Financing and CDBG programs. Supervisory experience. EXTENT OF SUPERVISION OR GUIDANCE PROVIDED Under direct supervision of the Director, position has extensive leeway for judgment in matters relating to interpretation and administration of land use regulations and applicable city code provisions, as well as residential redevelopment and overall department objectives. Works closely with other departments. RESPONSIBILITY FOR PUBLIC CONTACT High level of public contact both in person and over the phone responding to routine inquiries, reviewing proposals and presenting information. Last Updated: January 2015 Position Description Approved: By City Manager By Department Director By Human Resources Received by: Date Date Date Employee Date CITY OF SAVAGE SENIOR PLANNER FUNCTION Performs technical and professional planning work; provide support to the Planning Commission, DISTINGUISHING CHARACTERISTICS This is the advanced journey level class within the professional planning series. .Employees within this class are distinguished from the Associate Planner by the variety and greater technical difficulty of work performed. SUPERVISION RECEIVED Work is performed independently under the general supervision of the Planning Division Manager. SUPERVISION EXERCISED None ESSENTIAL FUNCTIONS Research, analyze and prepare planning reports for proposed land use developments including: variances, conditional use permits, rezoning, comprehensive plan amendments, ordinances, code revisions, resolutions, plats, and other planning issues. Provide information on land use applications, ordinances, codes, plans and related planning programs, services or regulations to architects, engineers, developers, contractors, owners, community groups and interested persons. Prepare and provide technical and professional advice; assemble technical and detailed background material for presentations to supervisors, boards, commissions, civic groups, and the general public. Review development and related land use permit applications, site plans, variance applications, etc.; examine applications for compliance with established plans and ordinances and applicable local, State or Federal regulations; solicit input from appropriate staff; schedules hearings and actions; monitor applications through the approval process; enforce compliance with regulations; prepare reports and related data as required. Participate as an active member of the development review committee. Assist city staff in the enforcement of local ordinances and in the interpretation of City codes. Maintain appropriate planning files and related background material. May represent the city at local, metropolitan, and state agency meetings. Prepare studies and performs research required as part of the revision of the Comprehensive Plan. Prepare planning reports and supporting data, including recommendations on various land use proposal; prepare minutes of meetings. City of Savage Senior Planner Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Assist in the preparation of grants for planning and related purposes. Attend professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Attend meetings and serve on committees as needed. NON -ESSENTIAL FUNCTIONS Perform related work as assigned. WORK CONTACTS Considerable contact with public officials, contractors, developers, outside agencies, City departments, employees and the general public. Contacts require tact and diplomacy. CONDITIONS OF WORK Light physical activity in non-nal office environment. Refer also to Physical Demands Suppleinentfo additional information. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Comprehensive knowledge of the modern principles, practices, and methods involved in urban planning; of local ordinances and policies; of data gathering and analysis methods; of data review, reporting and presentation; of development issues and concerns and of the development process. Skill in performing graphic communications including freehand drawing and mechanical drafting for presentation of development proposals including site planning and map making. Skill in the use of computers and software applications. The ability to perform the following work activities with or without reasonable accommodations. • Establish priorities. • Organize data and conduct research. • Review and analyze information. • Use computers and related software applications. • Communicate clearly and concisely, both orally and in writing. • Communicate using diplomacy and tact. • Gather information and prepare accurate reports and informational materials. • Establish and maintain effective working relationships with staff, Council, boards, commissions, community groups, the general public and other agencies and organizations. • Maintain regular attendance. ACCEPTABLE EXPERIENCE AND TRAINING Four (4) years progressively responsible experience in planning or corrununity development and enforcement of municipal or county zoning codes, and Bachelor's Degree from an accredited college or university in urban planning, architecture, geography or a related field; or any equivalent combination of experience and training which provides the knowledge, skills and abilities to perform the work. 3/02:6/04 City of Savage Senior Planner DESIRABLE EXPERIENCE AND TRAINING Certification with the American Institute of Certified Planners is highly desirable. SPECIAL REQUIREMENTS Possession of or ability to obtain a valid Minnesota driver's license. EMPLOYMENT STATUS Salaried, exempt from the provisions of the Fair Labor Standards Act. The functions/tasks provided are intended only as illustrations of various types of work performed and are not necessarily all- inclusive. This position description is subject to change as the needs °Ellie employer and requirements of the position change, NON-DISCRIMINATION POLICY The City of Savage will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. 3/02:6/04 City of Savage Senior Planner THE CITY OF SAVAGE PHYSICAL DEMANDS AND JOB DESCRIPTION SUPPLEMENT WORK ENVIRONMENT .) ?,) Normal shift = eight (8) hours for five (5) consecutive days. Works indoors in controlled environment. PHYSICAL DEMANDS Type of Activity Walking/standing: Sitting: Standing in One Place: Climbing: Pulling/Pushing: Crawling/Kneeling/Squatting: Bending/Stooping: Twisting/Tuming: Repetitive movement: Lifting waist to shoulder: Lifting knee to waist: Lifting floor to knee: 3/02:6/04 S = Significant M = Moderate • - 0= Occasional Frequency 0 0 0 0 0 0 0 0 0 0 0 4 Position Title: Department: Reports To: Salary: CITY OF FARIBAULT POSITION DESCRIPTION City Planner Community Development Community Development Director Min Mid Performance Max $59,918 $74,897 $82,387 Date: September 2013 PRIMARY OBJECTIVE OF POSITION Manage planning and zoning activities for the City in the areas of city planning, zoning administration, comprehensive land use planning, zoning subdivision and ordinance enforcement and plan implementation, and residential/commercial/industrial project development. Prepare reports, recommendations and research as necessary. ESSENTIAL DUTIES AND RESPONSIBILITIES Responsible for review and evaluation of proposed development plans, subdivisions, zoning variances, conditional use permits, planned unit developments. • Administer applications in compliance with applicable regulations, policies and directives. Primary liaison to the Planning Commission administering matters such as agendas and minutes of Commission meetings to assure that they are prepared in an accurate and timely manner. • Coordinate with other divisions and departments and prepare memoranda, staff reports and resolutions relating to planning and zoning applications and special studies for presentation to the City Council, Planning Commission and the general public. • Facilitate the Development Review Committee meetings and work with other City departments on a variety of planning and development related topics and projects. • Assist the public by telephone, in writing, and in person, providing technical information and assistance regarding planning issues, zoning case information, land use regulations and City codes. Conduct specialized studies related to community development, city planning and zoning as assigned. • Perform City, airport and park planning, including developing and administering city, airport and park comprehensive master plan, and conduct research for City, airport, and park planning. • Prepare reports, as requested, on various aspects of City planning, or developments within the City for presentation such as Capital Improvements Program, Comprehensive Plan, Growth Management Plan, Land Use Studies, etc. Monitor professional innovation, planning trends, demographic trends, and applicable legislation. • Provide and obtain planning advice for the City. Coordinate Zoning Administration activities and functions. Coordinate the processing and enforcement of zoning code and/or general code violations through customer complaint response. Enforce and apply the Zoning and Sign Ordinances, research and update the Zoning and Sign Ordinance as necessary, prepare and present code amendments to the Planning Commission. Assist in processing permit applications Meet with applicants to identify specific permit requirements, provide applicants with appropriate information, materials and deadlines. • Process applications in accordance with state and local regulations. Coordinate GIS programs and plans in association with the Engineering Department. • Design, compose and edit material, both graphic and written using the standard variety of market software packages. Perform related duties as assigned. MINIMUM QUALIFICATIONS Education and Experience: • Graduation from a College or University with a Bachelor's Degree in Urban Planning, Urban Affairs, Community Development, Public Administration or a related field; and • Two (2) years related full time professional experience; or • Any equivalent combination of education and experience. • Possession of a Minnesota driver's license. 2 DESIRABLE QUALIFICATIONS Necessary Knowledge, Skills and Abilities • Knowledge of land use regulations, development plan review and approval processes, subdivision and platting regulations and ordinances. • Demonstrated ability in reviewing and interpreting subdivision plats, development proposals and site plans. • Demonstrated skills and abilities in verbal, graphic and written communications. • Knowledge of an automated office environment, including applicable computer software, such as the Microsoft Office suite of programs. • Knowledge of GIS software. • Master's Degree in planning or related field SUPERVISON RECEIVED/EXERCISED This position receives supervision from the Community Development Director. • Supervises employees within the assigned program or division. Necessary Knowledge, Skills and Abilities • Ability to consistently demonstrate courtesy and effectiveness in dealing with the petitioners, the public, and fellow employees. • Assure timeliness and completeness of proposal processing. Possession of an understanding of municipal land regulations, development plan review and approval process. • Ability to become completely familiar with City land use policies, regulations, ordinances, and procedures; remain aware of current developments and writings in planning field. • Demonstrated ability in reviewing and interpreting development proposals and site plans. • Demonstrated ability in displaying tact and professional decorum relating to public officials. • Consistently demonstrate high standards of verbal, graphic and written communications in English. • Demonstrated skill in an automated office environment, including dictation and applicable computer software. Strong skill level in GIS software. • Meets or exceeds departmental standards when evaluated. • Ability to accurately record and maintain records. TOOLS AND EQUIPMENT USED Desktop and laptop computers including word processing, spreadsheet and database software, GIS software, calculator, telephone, copy machine, fax machine, printers and scanners. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. The physical demands of the position are consistent with duties found in a standard office environment and may also occasionally require the employee to drive a car. The employee must also be capable of occasionally lifting and/or moving up to at least ten (10) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The majority of the work is performed within an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the environment is usually quiet. OTHER The City of Faribault does not discriminate on the basis of race, color, natural origin, sex, religion, age, and handicap status in the employment or the provision of services. This document does not constitute an employment agreement, implied or otherwise, other than "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. 4 -11 iF: crry IAKE AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: 0 MAYOR AND COUNCIL COMMUNICATION DATE: 10/20/15 REGULAR ITEM: #15 WAC/SAC "Proforma" Projection Model Clark Schroeder Clark Schroeder Clark Schroeder SUGGESTED ORDER OF BUSINESS: Introduction ahem Clark Schroeder Report/Presentation ...... ...... ..... . ..... ....... ........ ..... Clark Schroeder Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates PUBLIC POLICY STATEMENT: NONE BACKGROUND AND STAFF REPORT: At recent council meetings, there have been discussions surrounding the "profroma" projection model which is used to forecast future activity in the enterprise funds (water, sewer and storm water). There were questions related to the spread sheets presented at the meeting. In reviewing the spread sheets, when they were printed, one of the columns did not print (2014 actual activity). This resulted in the numbers printed not adding up to the total listed on the spread sheet. Another question was asked on why certain numbers were not exactly divisible by the set WAC fees per rec of $4,000. As a result of special prepaid water agreements with Lake Elmo Avenue land owners, some of which were not directly driven by a set number of Rec units, cause that math to not be exact. Changing any of the assumptions (# and timing of build outs; residential or commercial, etc) can impact the projected revenue by millions of dollars; up or down. The Pro -forma projection models are not new. They are long tenn projections which are done when there is any significant development activity planned. Models have been found dating hack as far as 2004 and were updated in 2007, 2009, 2010 and 2011 by the Finance staff at that time. In 2012 it was decided to hire Northland Financial Services to do an independent model which they did do and present to the City Council on 10/2/12 (see attachment). All of the statistical information was compiled and provided to Northland services by the City Finance Department. In 2013, Northland services was again hired to update the model to determine if the fees being charged in the Utility funds were reasonable and consistent with other Cities. Their proposal was presented to the City Council on 2/28/13 (see attachment), suggesting the current utility fee structure which is in place today. (Changed the development fee structure from one $3,900 fee due at build out to a $4,000 fee of which a $3,000 water access fee is due by the developer at plat with the remaining $1,000 water connection fee being due at the time of the building permit.) In 2013, the Finance Committee decided that a new Proforma model should be developed which would look at each line of the proposed water loop ([94 vs Lake Elmo Avenue vs Old Village) to determine whether each line would fund itself. This model was built focusing on those lines and provided information specific to those lines. This model was presented to the City Council as a basis for deciding whether to approve the Lake Elmo Avenue water and sewer lines. At this meeting, the City Council decided that the independent lines were not relevant as it was all part of the larger water "loop". The new model then became obsolete as it was set up by water line as a decision inaking tool for expansion and once the expansion was under way it needed to be revamped and streamlined. In 2015, the Finance Director built a new condensed version of the profonna projection model, utilizing key linked worksheets (CIP, Debt service etc) and adding in new components which were previously not incorporated into the model (special assessment collections, new prepaid water contracts with parties in the I94/Lake Elmo Avenue area etc). This model was first shared with the City Council on 2/5/15. It needs to be noted that the special assessments receivable changed significantly when the development activity increased due to the large 100% infrastructure assessment projects (Section 34 etc). This new model is the version being discussed today. Accounting Information/Clarification The enterprise funds are classified as "Business -Type" funds which are intended to be self-sufficient and not impacted by, nor funded by, the General Levy Funds (taxpayers). All activity in each of the enterprise funds (water, sewer and storm water) is audited each year by the City external auditors and is reported separately within the annual Comprehensive Annual Financial Report (reports available on the City website). However, if for some reason the Enterprise funds cannot cover their expenses, the bonds are backed by the City. The Enterprise activity is comprised of two distinct components; Infrastructure and Operations. Infrastructure fees (Water and Sewer Access fees) are charged to be used for the expense of building and inaintaining the infrastructure. Operational fees (Water and Sewer Connection fees) are charged to be used for the operating expenses to provide the services to the users (staffing, water meters, etc). The challenge is in determining the level of infrastructure fees needed to be retained in reserve to cover the long tenn maintenance and replacement of the water and sewer infrastructure, The operating fund balance needs to be sufficient to cover the operating costs while not charging an unreasonable fee to the users. Now that the water system is being expanded and new users are coming on board, there should be some relief coming to the water rates (tiers) which were initially developed in response to the state water conservation initiative. Any decisions being made need to factor in this on- going water conservation initiative and penalties if water usage exceeds the mandated per capita water consumption levels. RECOMMENDATIONS: Move to a profonna software package to simplify the projections. Obtain a cost estimate to have an Engineer develop a system analysis of our infrastructure, looking at long term funding needs. ATTACHMENTS: 1. Northland Utility Infrastructure Plan presented to the City Council on 10/2/12 2. Northland Financial Management Plan for Enterprise Funds presented to the City Council on 2/28/13 3. 9/4/15 Profonna with all columns shown October 2, 2012 NORTHLAND SECURITIES Member F1NRA and SIPC The information presented at this meeting is intended solely for financial planning purposes. Northland Securities is not providing advice on the timing, terms, structure or similar matters related to a specific bond issue. Ta Pa y o an ec it -es ec r' ' s Study overview and approach Conclusions ecommendations Capital Improvement Plans ebt Service Utility Rates Projected Growth Financial Plans Guide for financial anagement of u iity unds Key factors Projections on growth Timing of capital projects / debt service -- Future levels for fees and charges Increase in operational spending e and to expand the capacity of the system Higher utility fees for all customers if growth in customers doesn't expand at projected levels Combination of projected growth in customers and increase to utility fees is projected to provide sufficient cash to the utility funds Adopt new charge for the cost of connecting to sewer and increase the amount for connection to water Charges should be based on cost for infrastructure Uniform availability charge, collected when service becomes available Alternative to special assessment Structure debt service around anticipated timing of development Adopt a formal fund balance policy for the utility funds ater Projects Total Planned Spending by Year and Funding Source $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 SO 4 2013 2014 2015 2016 2017 Grants, Intergovt, Other rzi Bond Proceeds f" Cash from Utility Fund 7 $5,000,000 $4,soo,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,soo,000 $1,000,000 $500,000 so Se e 'rojects Total anne S. en ing y Year an Fun ng Source 2013 2014 2015 2016 2017 2018 Grants, Intergovt, Other El Bond Proceeds Cash from Utility Fund 8 anticipates the issuance of bonds to ance water and sanitary sewer projects over the next five years — $5.54 million in G.O. water revenue bonds — $5.80 million in G.O. sewer revenue bonds Revenue from the utility funds is projected to support annual debt service (no property tax levy) Annual Esti ated ebt Service ased on Future onding lans in CIP and Esti ate. Structure an. Future ates $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 0 0 0 (-NJ r\I 41-11 ; 33 -1 uor-ooci 0 C:) 0 0 N r\I N CN 33: 3-I ;31 r ri r -A 3 r 13- j rr-,3 r-333 '333-31 ;"3-3334 1'1 i 3,13 ii--3,i 33 33 33333-1 13 3i 333-33i 33- - 3 , ; r . , i I r- ri 1 ri Li 1_ -ii F:33333 f35:3 33331 !:333331 V-3-3' 33-331 '3F-31 3 3,3:-1 3t333 i 3f3 331 r3-34 ,i; '1 :V 33-1 0 rr) LE) rNrNrNcNN 0 0 0 0 0 0 0 0 NNNNN CN (NI 311 33-3 -33-3 3,3 331 1;13 r 1333-1 k31 -3 I frj !r_r_i r 4 1 I 00 a) 0 r"-i CNI CN N rn Cr) CY) re) m rn 0 0 0 0 0 0 0 0 N N4JNNNN 10 ees a eratin ebt service) a es eea to cover tiny (capital a Fees based on service and volume activity are shown to increase by 3% per year —Actual fee increases will depend on operating performance and amount of actual revenue collected from SAC/WAC (development) Future development is shown to provide significant revenue to the utility funds through collection of connection and availability charges Growth projections drive the estimates for revenue from availability and connection charges Utility rates for existing customers may be impacted (positively or negatively) if projected growth varies from projections 12 $90 $80 $70 $60 $50 $40 $30 $20 $10 $0 Estimated Total Water Bill for Example Single Family Residential Property with Total 20,000 Gal of Water Usage in 3 Month Period i-----_-1-f-!:_----_'_-1 1------=:--'- i------,:---_:--1 !----,- --,:::----,'-' 1f;_.;--_--,-",-1 i_--__-- _1 F -__---_-',--- -, -------- I ;- --_-:-'-' - -_- 1---"-,-- 17-7771 -------'---'i-'-'*- ----_------_------;"--1-, _.-_-_ __ 1---.- _-:-_-_--_1_:--__--,-A -i:_-;t_;-----------_-_-_-1 --- . 1--:-_-_-'1i-_------_-_izi t--,:'-!:-:----- I -,--:-----_-_----,--_-_----!--Id ._ _ . 1:.--- - - . !=-.- --- _- ---,, t-- -- .- - Woodbury Oakdale Stillwater Maplewood White Bear Mahtomedi Lake Elmo Cottage Lake Grove Roseville 13 $100 $90 $80 $70 $60 $50 $40 $30 $20 $10 $0 Estimated Total Sewer Bill for Example Single Family Residential Property with Total 20,000 Gal of Water Usage in 3 Month Period Stillwater Mahtomedi Roseville Maplewood Cottage Grove Woodbury Oakdale White Bear Lake Elmo Lake 14 $20.00 $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 Estimated Total Storm Water Bill for Example Single Family Residential Property For Equivalent Three Month Period F-77-7-71 ,, FFFF -FFFFg 1-FFK:F.F1 r_--„,,F,:itd iFFEFF:FF;CFFI iF,IFFF-FF-Fi'--FIFi li-F,.-F:F,Fil VF-FF-FF-F-FiFF-F!,1 :i k'll''--:----:1:F-71 !-F 1,F= IFFIFFf,-;' 1 --- -,1.-, --1 . - White Bear Maplewood Oakdale Stillwater Roseville Cottage Lake Elmo Mahtomedi Woodbury Lake Grove 15 140 120 100 80 60 40 20 Projected ew Residential Equivalent Units dded Per Year (Prepared by the City of Lake El o) 2013 2014 2015 2016 2017 2018 2019 2020 2021 Residential Commercial 16 ay impose "jus the use and avai systems a Statute 444.075, Subd. 3) Varies across cities in the amount and how cities collect revenue to pay for infrastructure Basis of consumption, connection charges, availability charges, special assessments, other sources c ecti equitable" charges ti e systems (MN 17 Thousands of Gallons 105,000 100,000 95,000 90,000 85,000 80,000 75,000 Estimated aIIons o e Sol 777 -7-7 r------ ----i f -,7-----: -_----4 .'-'- -- '--:--'- !_----i',:i 4 i--7-----:± 1 t-----: --- -_--_--i '--:-_-'-:-1 !_--_-_.7.--::,' --„:-.-i i---;,:::11 :.---a-,,--..i ii,:-_,,i r'_....----;-A ---;-'s---:1 f c =------''S (ii---d i-:-:--_-4:---4 fi-r---,-,i,--=-, f:---_-_---_-!:-;-_-J i:, ------_---,1 t:-::1:--:f1 ff-k:-_i --,:-,,---1 1-1='-;;----;-4 - --- --_:-A 'f$4141 , 11f A z.7-4 i- -1---::---1. 'l- '-'::---- ----11 - d 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 E Existing Customers (as of 2011) 1_ New Customers 18 sa ear financial plans prepared for water, sewer, and storm water funds Goal of having minimum cash balance equivalent to SO% of operating expenditure Projections show cash balances in excess of minimum based on assumptions for rates and projected growth, operating expenses, capital saendinand debt service $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,0001000 $4,000,000 $3,000,000 $2,000,000 $1,0001000 $o ! -,--- 4 Projec e ater Fund Source and _ . i-, --- - '--, •. : - - • - -. - , I:i r " '1 -- -:` ILI::1-=. ----: -I !„,,--_---., ,i, se of Funds 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Budget -E-1 Source of funds Use of funds 20 $2,500,000 $2,000,000 $1,500,000 - $1,000,000 $500,000 $0 ater Fund Projected Cash Balances at Year End 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 21 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 so Sanitary Sewer Fund Projected Source and se of Funds 2010 2011 2012 2013 2014 2015 2016 Budget p Source of funds 2017 2018 2019 Use of funds 2020 2021 22 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $o ($500,000) Sanitary Sewer Fund Projec e Cash glance at Year En fri_----_,,,:: r:--"-----_-i 1-----_-f--_--.-_-" 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 23 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 ' Storm Sewer Fund Source and Use of Funds Ff------1 tr---, rc-i UKI r3-_--J-E_7 r_rrri 1,.7 ii,---;';1:_,-_;„ I_ 7,----- -------; ;---_-;_t7- 7 --- , - ---_-_ - - _-- ; ---- ---_-- -- i t_ -- :-::--- -_, ,--- - --:-'--:--- --i 1- - -------::- - --- --It.' ';-----li' -- ---; ----:::E -:::- ----1, 'i- - - -----1 -T 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Budget Ei Source of funds LUseoffunds 24 $ 800, 000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 so Stor Se er Fun rojected Cash a ances at Year End 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 25 vervie onciusions ecommendations apital Improvement Plans ebt Service ti c c tes ac 2013 REPORT As of February 28, 2013 NORTHLANDSTRATEGIES Special Projects Group The koimotiolpreseoiedio the report is iiiietided soleITJfi o ioI pioitlI ctitiesi piodog odviceoo the iiiTiog fug stivtgoisimilormoEiersieloiedlovpeo Letter ofTransmittal Executive Summary Study 8ppmud`----------_-----...... -----....... ---_-----........ ......... l Conclusions from Study- ... _--------_--_-....... ........... ....... ________� Recommendations .... .... ---- ........ -------........... ----.......... ------_---'2 Organbodnnofthe Report- ...... ---- ... --_......... —_........ ---- ..... ....... ...... l Usingthe Report- ................... ----...... ---_---------....... ...... ---.... '_3 Background Water-----........... --__'--_----_-----........ -...... --'---.-------4 SanitarySewer ........ '.... ........ _------_-'-_---'........... -----_'—............. --4 StormSewer .... ...... '--_--'-...... ---'--'---__....... ... —'_.-'---.-........ __'4 Capital Improvement Plan Capital Improvement Pnojccm---'--'----_'-....... ---'---........ _...... _____5 SourceofFunding---... --- .... ..... --- ... ....... ----_____................ --- ...... _____5 nptt Service ..... '—... --.......... _-------- -----_—_--_-'---..... 5 Capital Improvement Plan Water ...... ---- ... _--........... --._......... 7 Capital Improvement Plan Sanitary Sewer. .......... ---- ... --.................. _--.................... 8 Debt Service Summary Years ZOlZm202l....... ............. ........... -....... 9 Water Fund ' Future Debt Spmice'--....... '_---...... ....... .... ---- --.......... .--'lV Sanitary Sewer Fund Future Debt Sem|cp—..... --..... .-....... ---._---_...... ... ll Combined Water and Sanitary Sewer Debt Service Years 20lZto 2035...... ......... ...... _72 Outstanding Debt Obligations Estimated for Future Yean—'-........ --'-_-.—........ l3 Utility Rates Key Factors .... ......... ........_—__—__l4 Annual Operating Expcndimrps----... '..... ...... ....... '—...... --_-_--_----l4 xxetmpoDtpnCouncil Envimnmema|Semi,es'... -'-_-'--...... .--........................ ....... 'l4 4 5 74 Growth in[usnomen 15 Available Other Revenue Sources...-........---l5 Future Utility Rans'_... -------_--_.... ~--..... .......... .—....... ..... —_lb Projected Volumes nf Water Sold and Sanitary Sewer Billed ........ --- ---- ............ .......... l0 Table of Prior Years Utility Rates (ZOO7'201l)_.-'--_—~-....... _--._........ ..... ]8 Table ofProjected Future Utility Rmes....... --................ --.......... ... ...... '-----'-l9 Table of Projected Volumes of Water Sold and Sanitary Sewer Billed .... - .... ....... 20 Chart ufProjected Volumes ufWater ----.---_2l Financial Plans 22 KeyAoumphons--_—.--._—..__,-...... ---_.._'--_.----....... -..... '22 Contents Sanitary Sewer Fund--. Storm Sewer Fund -- Appendix Water Fund Projected Cash Bdancr ---_-----,------'---~----_—~Z§ Sanitary Sewer Fund Projected Cash Balances ........ ---'--.—'--_....... .---... 27 Storm Sewer Fund Projected Cash Balances .... --_.--...... ............. ---- ... --- —.__2g Water Fund Sources and Uses ......... ...................... .......... —........ ......... --- .... .... ......... ..... 'Z9 SanknrySewer FvndSou rcesandUses 30 Storm Sewer Fund Sources and Uses --- .............. ........ --- —........ ]1 Example Residential Water and Sanitary Sewer Bill ......... ............................ _—................. 32 Example Commercial Water and Sanitary Sewer Bill .... ........... ............ ~—._------]3 Comparison nfEstimated Utility Bill noOther Cities .............. —'_—................ —.--..... ]4 26 �� NORTHLAND February 2S, 2013 Dean Zulcger City Administrator Lake Elmo City Hall 3S00 Laverne Avenue North Lake Elmo, MN 55042 RE: Updated Financial Management Plan for City Utility Funds Dear Dean: SECURITIES Northland Securities, Inc. is pleased to present you with an update to the 2012 Financial Management Plan for City Utility Funds. Northland was hired for financial planning services for utility system user charges and rates, Services include performing a utility rate analysis for the Water, Sanitary Sewer, and Storm Water Utility Systems of the City of Lake Elmo, The analysis and report includes a review of the past financial performance, projected growth in residential equivalent connections, determines the adequacy of current revenues, and provides recommendation on future rates which reflect projected future expense and capital outlay, We appreciate the opportunity to \ vork With the City of Lake Elmo. Sincerely, Tammy Omclal Manager of Northland Strategies/Senior Vice President 15 South Solle 20141, iN 551112 1,1111: 0,12)851-5000 / 11rvc1: 0,12) Z151-11q21 rlifivIc1.nor11)1,indsertiritivs.o,m Nivrther FINKA and 111 EXECUTIVE SUMMARY The report is presented as an update to the October 2, 2012.Financial Management Plan for Water, Sanitary Sewer, and Storm Water presented to the Lake Elmo City Council. The City requested an update to the 2012 Report to consider the financial impact of revised growth projections for the City. The report and financial management plan is intended to serve as a guide for the financial management of the City's utility services. The report contains information on capital improvement plans to increase capacity of the utility systems, estimated future utility rates need- ed to support operations and capital improvement plans, and multi -year financial plans for each of the three utility funds that includes projected sources and uses of funds and estimated cash balances by year. The financial plans included in the report are built around identified key assumptions, including growth projections, cost drivers, and projected utility rates. To the extent the assumptions in the report change in the months and years ahead, which they vi11, the City will need to continue to adjust its financial plans accord- ingly. Study Approach The report was prepared by Northland Securities. The following steps were taken as part of the study pro- cess: • City provided information on historical spending and revenues, volume of water sold by different tiers and customer, capital improvement plans, and prior years budget information„ • City provided information on projected growth from future residential and commercial develop- ment. • Information provided by the City was organized, analyzed, and used to support the development of financial plans. • Once the initial financial plans were developed dif- ferent scenarios were considered and analyzed to determine impact on utility rates. • City staff offered input and feedback on the as- sumptions and desired outcomes, It is also important- to note aspects of financial 'perfor- mance not reviewed as part of this study: • The validity of the assumptions and figures pro- vided by the City on future growth was not re- viewed. • Analysis of the basis for the City's determination of prior sewer and water availability charges was not reviewed. • The report does not include identification of proj- ect costs for construction of lateral utility line build outs, The City anticipates that future lateral build outs will be financed 100 percent through special assessments to benefiting property. • The financial impact to the City of potential chang- es to the existing customer tier structure for charg- ing for water and sanitary sewer services was not reviewed as part of this study. Executive Summary Conclusions from Study The following conclusions were identified as a result of this study: To meet projected service demands. the City will need to expand its capacity to deliver water and sanitary sewer services. This is driven by the City's projections for future development; the addition of housing and commercial units. The City plans to pay for the improvements through a combination of projected available cash, issuance of debt, grants and other intergovernmental proceeds. Higher utility service fees for existing customers be needed if new development does not occur at projected rate of 2rowth. The issuance of debt to finance the identified improvements for water and sanitary sewer will require increased revenue to cover annual debt service. The City anticipates an increase in revenue driven by new development. If development occurs at a slower pace than pro- jected, it may require the City to adjust the rates shown in the report. To be conservative, the study and report assume 50 percent of the total estimated annual growth (development) of residential and commercial units is realized for the purpose of es- timating future revenue. 3. Proiected future year-end cash balances in the u til- itv funds is estimated to be at or g.reater than 50 percent of operating expenditures. The fees and charges included in the report, combined with the projected historical volume of water sold, plus the projected "new" revenue from new residen- tial equivalent connections (REC) will provide the cash needed to operate and maintain the utilities and to cover debt service. Recommendations The following recommendations are offered based on the Conclusions from the Study. 1. The City should adopt a new charge for the cost of connecting to municipal sanitary sewer and in- crease the amount it presently charges for connec- tion to municipal water. This charge should reflect the City's cost of infrastructure for providing ser- vice. This new and increased charge is included in the report and reflected in the revenue shown in the financial plans. The charge will be collected with the building permit. The City should implement a uniform trunk line availability charge for water and sanitary sewer services. The charge will be collected from proper- ty owners/developers when property is developed; it will be collected with the develpoment contract for new development. The report does not include the cost of lateral build outs of utility lines. The study anticipates the City will assess 100 percent of lateral lines to benefiting property. 3. The City should plan to structure future debt in a conservative manner to provide the City with time for future development to occur and the flexibility to restructure debt if necessary. This may include delaying certain maturities and earlier call dates. An issuance of debt into the public market will re- quire an credit rating review. The City's general obligation debt is currently rated Aa2 by Moody's Investors Service. The City's current debt profile is viewed by Moody's as "moderate". Even though general obligation revenue bonds are planned to be self supporting from enterprise revenues, the debt will be fully accounted for in the G.O. debt Executive Summary 2 +4o4A+.2, ratios. Moody's will eliminate that debt from the debt ratios after a few years of demonstrated self supporting revenues. Based on previous Moody's reports, the City has the capacity to absorb the increased debt ratios so long as there is not a de- terioration of the Citv's tax base or weakening of the demographic profile and the City does not ex- perience a material decline in financial reserves in comparison to similar rated cities. The City should adopt a formal funcl balance poli- ey. This policy will provide guidance for financial management and will inform future decisions on adjustments to utility fees and charges. The re- port is based on direction from City staff to plan for achieving a cash balance at 50 percent of antici- pated annual operating expenditures. Organization of Report The report is organized into five sections: 1. Executive Summary provides information on the organization of the report, study approach, using the report, and conclusions and recommendations. Background discusses the historical context (i.e., growth and development of the community) and financial status of the City's utility funds, 3. Capital Imorovement Plan provides information on the Citv's plans for expanding the capacity of the water and sanitary sewer systems. This in- cludes estimates on project costs and sources of funds to pay for the improvements. The time hori- zon for the capital plan is years 2013 through 2017. The City anticipates capital spending after year 2018 but the specific projects and estimated costs have not r'et been identified. Information on debt service is included in the report for planned bond issuances. 4. Utility Rates provided in the report include histori- cal, current, and future proposed rates necessary to maintain a positive financial condition for the utili- ty funds. Information is provided in the Appendix of the report on what proposed rate increases will mean to customers. Comparison to other cities is included. 5. Financial Plans are provided for the Water Fund, Sanitary Sewer Fund, and Storm Sewer Fund. The financial plans provide both historical, current, and future projected sources and uses of funds. Financial plans take into account capital improve- ment plans and rate structure. (The capital im- provements plans included in the report are for years 2013-2017; the City anticipates future capital projects after year 2017 but has not yet identified the specific projects or cost estimates.) 6. Appendix provides charts of data from the finan- cial plans and information on projected growth in residential and commercial customers. Using the Report This report is intended to be a practicalpraciical guide for on- going management of the City's utility funds. Much of the information in the report has enduring value and will serve to continue to guide management deci- sions over a number of years. However, management of enterprise funds is a dynamic system. Customer base changes, statutes and rules change, cost of labor and materials and supplies will vary from assump- tions from year-to-year. The report should continue to be the foundation of an annual review an update. Executive Summary BACKGROUND The City of Lake Elmo is located on the eastern edge of the Twin Cities metropolitan area. The City's 2030 Comprehensive Plan forecasts and provides for ap- proximate.* eight times the growth in households and population during the 2000-2030 planning period than was experienced during the 1980-2000 period. The City reports an estimated 2010 population of 8,069 and 2,774 households (2010 Census). Population is es- timated to increase to 18,403 by 2020 and households to 6,324 (2030 Comprehensive Plan). The land area for the City encompasses approximately 15,250 acres. The City's 2030 Comprehensive Plan provides guid- ance on the City's plans for managing future demand for utility infrastructure. The Ci TVs 2011 financial statements were used as the basis for the report, along with the 2012 budget. The 2 financial statements were not available for input for the report. Water Utility Lake., Elmo owns, operates and maintains a municipal water supply and distribution system. The City has a goal to serve existing population desiring public water supply while preparing the system to allow people to connect as development occurs or existing areas re- quest service. This policy guides the City's capital im- provement planning and the need to maintain a flex- ible and responsive water system. Capital planning includes projects to correct existing deficiencies and to expand the system. The City uses an enterprise fund to account for its wa- ter operations. The unrestricted assets in the Water Fund totaled $1,072,022 and a cash balance of $752,658 at December 31, 2011. There were no significant trans- actions to report for the year ended December 31, 2011. (The 2012 financial statements are not vet available to include in this report.) Sanitary Sewer Utility Property owners in the City are served by individual sewer systems or in limited areas by municipal sewer. Capital plans will provide for an increase in the number of properties to be served by municipal sewer and connection to the Regional Sewer System, The Metropolitan Council Environmental Services (MCES) plans to extend regional sewer service to serve a greater area of the City. The City uses an enterprise fund to account for its sewer operations. The unrestricted assets in the Sower Fund totaled $62,994 and a cash balance of $27,062 at December 31, 2011. There were no significant transac- tions to report for the year ended December 31, 2011. Storm Sewer Utility The City operates a storm sewer utility. The system of conveyances is owned and operated by the City and designed for collecting or conveying storm water, and that is not used for collecting or conveying sewer. The City collects an annual fee from property owners that is used to pay for the cost of constructing and main- taining the system. Background 4 CAPITAL IMPROVEMENT PLAN AND DEBT SERVICE The City has developed a multi -year (2013-2017) capi- tal project plan for its utilities. The Capital Improve- ment Plan (C1P) provides details on project costs by year and proposed funding sources. Identified fund- ing sources include the planned issuance of debt. The City anticipates additional capital project spend- ing after year 2017 but the specific projects and cost estimates have not been identified and are therefore not included in the report. The CIP provides important input for the financial plans included in the report. The financial plans are inclusive of all sources and uses of funds, both oper- ating and non -operating, including capital spending plans. At this time the City does not anticipate any capital improvements for the storm sewer utility in the next five years. A CIP summary is therefore not included in the report for storm sewer projects. Capital Projects The projects included in the CIP include projects to ex- pand the capacity and correct deficiencies of the water and sanitary sewer systems. The City of Lake Elmo is a developing community with significant utility ex- pansion needs. Projects include expansion of the City's water sup- ply capacity and distribution system. Sanitary sewer services will be expanded through the construction of connections to the Regional Sewer System. As a developing community, the City's capital im- provement plans focus on expansion and does not presently include capital spending for maintenance of existing systems. This will need future consideration by the City as the community develops and infrastruc- ture ages and requires major maintenance and/or re- placement. Source of Funding for Capital Projects The source of funding for the planned capital projects includes either one of the following sources or a com- bination thereof: cash balance from A/ater Fund and Sewer Fund; bond proceeds; levying of special assess- ments; grants, tax increment revenue collections, and intergovernmental revenue. To the extent future development expectations exceed or fall short of the City's projections, the City may want to adjust the amount of water project- costs to be paid for with bond proceeds versus cash. Debt Service The current CIP for water and sanitary sewer utilities anticipates the use of bonds to undertake needed im- provements while keeping fees as low as possible. The projections assume that the City will issue gen- eral obligation bonds and use utility revenues to pay all principal and interest. This approach provides the lowest cost of debt. The bonds will not count against the City's debt lirnit. Debt management is an impor- tant factor in the City's ongoing capital improvements planning. The City has the authority to issue pure revenue bonds for these improvements. With general obligation bonds, the City pledges to levy property taxes to cover any shortfall in utility revenues. Revenue bonds are Capital Improvement Plan and Debt Service 5 backed solely by utility revenues. The alternative use of revenue bonds without a general obligation pledge Vvould have several 'financial implications for the City: Interest rates will be higher. The difference will depend on the terms of the issue and the operation of the Utility. • The City will be required to set fees that will cre- ate revenues that produce net income in excess of debt service. Any scenarios with ongoing annual deficits would not be Niiable. • The bond issue would include a debt service re- serve fund. A portion of the bond proceeds would he set aside to make payments in the event of rev- enue shortfalls. As a result, higher fees will be required with the use of revenue bonds to finance planned improvements. The finance plans and related fee schedules included in the report anticipate the issuance of general obligation (G.O.) revenue bonds to finance certain capital improvements. The estimates for debt service are 'based on bonds to be paid generally over 20 years or less. The estimated interest rates used to calculate annual debt service were conservatively estimated based on today's current rate environment (today's rates fora Aa2 rating plus 25 basis points for anticipated 2013 bonding and 50 basis points for later years). The actual interest rates will depend on final structure and market conditions at time of issuance. Beginning on page 9, a summary of estimated annual debt service is provided for years 2012 to 2021 which is the planning horizon for the financial plans. On pages 10 and 11, detail on the annual estimated debt service for future water and sanitary sewer bond issuances is shown. The chart on page 12 provides a longer term view of projected annual debt service for years 2012 through 2035, or over the life of the City's existing bonds and the life of future estimated bond issuances included in the report. The timing of principal payments shown in th0 re- port is structured to match estimated future revenue. Based on the debt structure and assumptions for the study and report, by year 2021 the City will have com- bined cash balance in the water and sewer funds that is nearly equivalent to 90% of the estimated outstanding debt obligations. Actual future growth (development) will greatly impact these estimates. The City will have options at time of bond issuance to consider debt re- payment schedules that are more aggressive than what is included in this report, if future revenue and cash balances suggest a more aggressive schedule is fea- sible. The City will have the option to structure bond call dates that will provide the City with the greatest amount of flexibility to manage its debt. These deci- sions can be made on an issuance by issuance basis in the future. Capital Improvement Plan and Debt Service 6 1..A.mairrnmemb City of Lake Elmo Water Fund Summary of Capital Improvement Plan (C1P) Capital Improvement Plan and Debt Service City has not identified but does onticipote there will be future projects n years 2018-2021, 2013 2014 2015 2016 2017 2011 2019 2020 2021 Total Water supply well No, 4 and pumphouse /oonnection 1,500,000 1,500,000 Keats Ave 16" trunk watermain extension 1,050,000 1,050,000 Phase 1: Western 194 Corridor (Inwood to Keats) Segment 1: Water booster pump 610,000 610,000 Segment 2: Inwood Ave 16" trunk watermain extension 1,600,000 1,600,000 Segment 3: 10th St to EP Bus Park 16" trunk watermain ext 780,000 780,000 Alt Segment 3: Azur Prop 16" trunk watermain extension Alt Segment 5: 12" trunk watermain to non-contiguous East 400,000 400,000 Alt Segment 7: Ground storage tank 600,000 600,000 Phase 11: Eastern 194 Corridor (Lake Elmo Ave, to Manning) Segment 4: Lake Elmo Ave 12" trunk watermain extension 2,775,000 2,775,000 Phase Mb: Village Area (East to Village Parkway) Replace/upgrade watermains as streets disturbed 900,000 900,000 Village Parkway/39th Street 400,000 600,000 1,000,000 Total 5,540,000 400,000 1,500,000 3,175,000 600,000 11,215,000 Funding Source for Water Cooitot Protects, Cash from Water Fund 1,500,000 925,000 250,000 2,675,000 Bond proceeds 3,540,000 2,000,000 5,540,000 Grants 1,000,000 1,000,000 Intergovernmental 1,000,000 1,000000 Tax Increment/Developer Contribution 400,000 250,000 350,000 1,000,000 Total 5,540,000 400,000 1,500,000 3,175,000 600,000 11,215,000 7 City of Lake Elmo Sanitary Sewer Fund Summary of Capital Improvement Plan (CIP) Capital Improvement Plan and Debt Service not identified but does anticipate there will be future projects in years 2018-2021. 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total Segment 4: New lift station at Hudson & Keats, ConnectingFM 900,000 Segment 6: Hudson Blvd lift station replacement, connecting FM to WONE Phase II: Easter 194 Corridor (Lake Elmo Ave, to Manning) Option A: 27/30" trunk sewer extension from MCES connectoin Option 6: 18/27" trunk sewer extension from MCES connection 700,000 500,000 Option B: Future lift statoin west of Lake Elmo Ave, 200,000 Phase Village Area (East to Village Parkway) Village lift station and forcemain 3,800,000 Segment 1: Lake Elmo Ave & 30th St & 39th St 1,100,000 Segment Village Parkway to TH5 600,000 600,000 Total 4,500,000 1,600,000 1,100,000 600,000 600,000 300,000 Funding Source for Sanitary Sewer Capital Proi Cash from Sewer Fund Bond proceeds Grants Intergovernmental fax Increment/Developer Contribution (future BF districts and development) Total 3,500,000 1,200,000 1,100,000 1,000,000 400,000 4,500,000 1,600,000 1,100,000 180,000 420,000 600,000 - 300,000 300,000 180,000 420,000 600,000 300,000 900,000 300,000 1,200,000 200,000 3,800000 1,100,000 1,200,000 8,700,000 300,000 5,800,000 1,000,000 360,000 1,240,000 8,700,000 DEBT SERVICE WATFR UTILITY FUND GO Water Rev Bond 2005A GO Ref Bond 2009A (Refund 2002.6) GO Ref Bond 2012A (Re)und 2005A) EST GO Water Rev 2013 Bonds EST GO Water Rev 2016 Bonds Total SANITARY SEWER UTILITY FUND EST GO Sewer Rev 2013 Bonds EST GO Sewer Rev 201,1 Bonds EST GO Sewer Rev 2015 Bonds Tot a I City of Lake Elmo Water, Sanitary Sewer, Storm Sewer Funds Summary of Future Debt Service and General Obligation (G.0.) Revenue Bonds Outstanding Capital Improvement Plan and Debt Service Years 2022 2013 701.1 2015 2016 201,7 2018 2019 2020 2021 to 2035 Total 300,025 320,650 315,250 53.680 52,480 51,280 19,880 53,680 52,128 55,575 53,850 51,925 281,013 272,143 293,343 284,043 270,843 270,643 95,958 125,058 125,778 125,568 125,313 124,991.3 164,623 163,573 167,383 41,250 341,250 337,350 232,850 220,350 225,150 119.663 499,088 492,30+3 497,741 792,386 807,818 737,091 726,616 715,401 .5MRE1 SEWER UTILITY FUND Na existing or anticipated 011sianding debt TOTAL ANNUAL COMBINED DEBT SERVICE Combined Total DEBT OUTSTANDING WAIIR OUTSTANDING DERT As of 12/31/2012 Esrintated 'hire Debi Total 3,1,39,756 1,121,230 931,100 8,192,086 935,925 -174,478 4,820,814 5,310,378 2,338,500 13,010,191 86,285 186,285 185,685 184,985 181,135 183,085 181,835 180,335 228,635 3,131,280 5,035,545 25,625 75,625 75,150 74,600 73,950 123,200 121,150 119,500 /59,775 1,448,875 7,1,950 74,475 73.925 73,275 72,525 121,650 119,700 705,975 1,376,175 86,285 211,910 336,200 334,610 332,660 330,310 377,560 423,435 467,835 1,960,030 7,800.895 535,948 710,998 828,568 832,351 1,125,046 1,138,128 1114,651 1,1503351 1,183,236 1152,114 21,771,089 41695,000 4,505,000 4,315,000 4,0E30,000 3,845,000 3,585,000 3,325,000 3,0651300 2,810,000 3,030,000 3,600,006 3570,000 s Gon,000 5,270,000 ,1,910,000 4,1370,000 .1,400.000 41,125,000 0 8,325,000 8,105,000 7,885,000 9,680,000 9,115,000 8,525,000 7,995,000 7,165,000 6,935,000 SANITARY SEWER OUTSTANDING DEBT As of 12/31/2012 0 0 0 0 0 0 0 0 0 0 Estimated Future DOA 3,605,000 4,755,000 5,705,000 5,505,000 5,305,000 5,105.000 1,855,000 4,555,000 1,2051100 0 Total 3,605,000 4,755,000 5 705,000 5.505,000 5,305,000 5,105,000 4,855,000 1,555,000 4,205,000 0 STORM SEWER UTILITY FUND No existing or anticipated °Lista nding debt TANDING Combine Total 11,930,000 12,860,000 13,590,000 15.185,000 14,420,000 13,630,000 12,8501100 12,020,000 11.140,600 EST (estimated) arentints are shown for bonds with dates after 2012_ Estimates are based on the capital improvement plan included P1 the report Annual debt semice figures are preliminary, Actual structure may vary depending on financial managernent decisions Illacle by the City Interest rates and term,. will vary Detail on estimated interest rate, and terms are provided on pages 10 and 11. 9 Year Principal Beg 2013 1 $0 2014 2 $30,000 2015 3 $30,000 2016 4 $30,000 2017 5 $30,000 2018 6 $30,000 2019 7 $70,000 2020 8 $70,000 2021 9 $75,000 2022 10 $150,000 2023 11 $150,000 2024 12 $150,000 2025 13 $150,000 2026 14 $150,000 2027 15 $150,000 2028 16 $200,000 2029 17 $200,000 2030 18 $200,000 2031 19 $375,000 2032 20 $375,000 2033 21 $375,000 2034 22 3325,000 2035 23 $315,000 Total $3,630,000 City of Lake Elmo Estimated Future G.O. Water Revenue Bonds Analysis of Possible Future Estimated Debt Service Based on Capital Improvement Plan (CIP) (Terms shown including maturates and rates are for preliminary planning purposes only) 2013 G.O. Water Revenue Bonds Est Interest Rates Interest Service 0.55% 0.60% 0.70% 0,85% 1.05°4, 1.25% 1.50% 1,70% 1.85% 2.00% 2.10% 2.20% 2.30% 2.40`..vo 2.50% 2.60% 2.70% 2.80% 2,90% 3.00% 3,10% 3.20% ?,.30% Application of Funds: Construction Other Costs/Rounding Total $95,958 $95,958 $95,778 $95,568 $95,313 $94,998 $94,623 $93,573 $92,383 $90,995 $87,995 $84,845 $81,545 $78,095 $74,495 $70,745 $65,545 $60,145 $54,545 $43,670 $32,420 $20,795 $10,395 $1,710,378 Total Debt Outstanding Balance $ 3,630,000 $95,958 $3,630,000 $125,958 $3,600,000 $125,778 $3,570,000 $125,568 $3,540,000 $125,313 $3,510,000 $124,998 $3,480,000 $164,623 $3,410,000 $163,573 $3,340,000 $167,383 $3,265,000 $240,995 $3,115,000 $237,995 $2,965,000 $234,845 $2,815,000 $231,545 $2,665,000 $228,095 $2,515,000 $224,495 $2,365,000 $270,745 $2,165,000 $265,545 $1,965,000 $260,145 $1,765,000 $429,545 $1,390,000 $418,670 $1,015,000 $407,420 $640,000 $345,795 $315,000 $325,395 $0 $5,340,378 S3,540,000 $90,000 $3,630,000 Year Beg 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Total 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Principal $0 $0 $0 30 $300,000 $300,000 $200,000 $200,000 $200,000 $200,000 $200,000 $100,000 $100,000 $100,000 $160,000 $2,060,000 Capital Improvement Plan and Debt Service 2016 G.O. Water Revenue Bonds Est Interest Rates Interest 0,80% 0.8551 0.95% 1.10% 1.30% 1„50% 1.75r:t, 1.95% 2.10% 2.25% 2.35% 2A5% _2.55% 2,65% 2.75% 2.85% 2.95% 3.05% 3,15% 3.25% 3.35% 3.45% 3.55°6 Application of Funds: Construction Other Costs/Rounding Total $41,250 $41,250 $37,350 $32,850 $29,350 325,450 $21,250 $16,750 $12,050 $9,600 $7,050 $4,400 $0 $0 $0 $0 $0 $0 $0 $0 $278,600 Total Debt Outstanding Service Balance $2,060,000 $0 $0 $0 $41,250 $2,060,000 $341,250 $1,760,000 $337,350 $1,460,000 $232,850 $1,260,000 $229,350 $1,060,000 $225,450 $860,000 $221,250 $660,000 $216,750 $460,000 $112,050 $360,000 $109,600 $260,000 $107,050 $160,000 $164,400 $0 SO $0 SO $0 $0 $0 $0 $0 SO SO 30 $0 SO $0 30 $0 $2,338,600 S2,000,000 $60,000 32,060,000 10 City of Lake Elmo Estimated Future G.O. Sewer Revenue Bonds Analysis of Possible Future Estimated Debt Service Based on Capital Improvement Plan (CIP) (Terms shown including maturites and rates are for preliminan,, planning purposes only) Capital Improvement Plan and Debt Service Projected Future 2013 G.O. Sewer Revenue Bonds Projected Future 2014 G.O. Sewer Revenue Bonds YEAR Projected Future 2015 G.O. Sewer Revenue Bonds Est Est Est Interest Total Debt Outstanding Interest Total Debt Outstanding Interest Total Debt Outstanding Veal Principal Rates Interest Service Balance Year Principal Rates Interest Service Balance Principal Rates Interest Service Balance Beg 53,605,000 Beg 51,250,000 Beg S1,150,000 2013 1 SO 0.55% 586,285 586,285 S3,605,000 2013 $0 0.80% 50 2013 SO 0.80% 50 2014 2 5100,000 0,6010 386,285 5186.285 53,505,000 2014 1 50 0.85% 525,625 525,625 81,250,000 2014 SO 0.85% 50 2015 3 5100,000 0.70% 585,685 5185,685 $3,405,000 2015 2 550,000 0.95% 525,625 575,625 51,200,000 2015 1 $50,000 0.95% $24,950 574,950 51,100,000 2016 4 5100,000 0.855'o 584,985 5184,985 53,305,000 2016 3 550000 1.10% 525,150 575,150 51,150,000 2016 2 $50,000 1.10?',, 524,475 574,475 51,050,000 2017 5 5100,000 1.05% 584,135 5184,135 53,205,000 2017 4 550,000 1.3055 524,600 574, &DO 51,100,000 2017 3 550,000 1.3,055 523,925 573,925 SL000,000 2018 6 5100,000 1.25% 583,085 5183,085 53,105.000 2018 5 550.000 1.5055 523,950 $73,950 51,050,000 2018 4 $50,000 1.50% 523,275 573,275 5950,000 2019 7 5100,00.0 1.50% 581,835 5181,835 53,005,000 2019 6 5100,000 1.755; $23,200 5123,200 5950,000 2019 5 S50,000 1,75% 522,525 $72,525 5900,000 2020 8 5100,000 1.70% 580,335 5180,335 $2,905,000 2020 7 5100,000 1,955; 521,450 5121,450 5850,000 2020 6 S100,000 1.95% 521,650 5121,650 S800,000 2021 g 5150,000 1.35% 578,635 5228,635 $2,755,000 2021 8 5100,000 2.10% 519,500 5119,500 5750,000 2021 7 $100,000 2.10% 519,700 5119,700 5700000 2022 10 5100,000 2.00% $75,360 5175,860 $2,655,000 2022 9 $100,000 2.25% 517,400 5117,400 5650,000 2022 8 5100,000 2.25% $17,600 5117,600 5600,000 2023 11 5100,00C 2.10% 173,860 5173,360 52,555,000 2023 10 $100,000 2.35% 515,150 5115,150 5550,000 2023 9 5100,000 2.35% 515,350 5115,350 $500,000 2024 12 5100,000 2.20% $71,760 5171,760 52,455,000 2024 11 5150000 2.45% 512,800 S162,800 5400,000 2024 10 $100,000 2.45% 513,000 5113,000 5400,000 2025 13 5100,060 2.30% $69,560 5169,560 52,355,000 2025 12 $150,000 2.553/, 59,125 5159,125 5250,000 2025 11 5150,000 2.55% 510,550 5160,550 $250,000 2026 14 5100,000 2.4055 567,260 $167,260 $2,255,000 2026 13 $200,000 2,65% S5,300 5205,300 550,000 2026 12 5150,000 2,65% $6,725 5156,725 5100,000 2027 15 5250,000 2.5055 564,360 5314,860 $2,005,000 2027 14 2.7555 50 SO 550,000 2027 13 5100,000 2.75% 52,750 5102,750 SO 2028 16 5250,0100 2.60% 558,610 5308,610 $1,755,000 2028 15 235% SO SO 550,000 2028 14 2.85% SO SO SO 2029 17 S250,000 2.7055 552,110 5302,110 51,505,000 2029 16 2.955; SO SO 550,002 2029 15 2,95% SO SO SO 2030 18 5250,000 2.80% 545,360 $295,360 51,255,000 2030 17 3.055; SO SO 550,000 2030 16 3.0555 SO SO SO 2031 19 5300,000 2.90% 538,360 5338,360 5955,000 2031 18 3.15% SO 50 550,000 2031 17 3,15% SO SO SO 2032 20 5300,000 3.005; $29,660 5329,660 5655,000 2032 19 3.25% SO SO $50,000 2032 18 3.25% 50 50 50 2033 21 5300,000 3.10% 120,660 5320,660 5355,000 2033 20 3.35% 50 SO 550,000 2033 19 3.35% SO SO SO 2034 22 5355,000 3.2055 511,360 5366,360 SO 2034 21 3.45% 50 50 550,000 2034 20 3.45% SO SO SO Total 53,605,000 S1,430,545 55,035,545 Total 51,200,000 $248,875 51,443,875 Total 51,150,000 5226,475 51,376,475 Anolication of Funds: Annlication of Funds: Apolicatinn of Funds' Construction 53,500,000 Constr uction S1,200,000 Construction 51,160,000 Other Costs/Rounding 5105,000 Other Costs/Rounding 550,000 Other Costs/Rounding 550,000 Total 53,605,000 Total 51,250,000 Total 51,150,000 11 City of Lake Elmo Annual Estimated Debt Service Based on Future Bonding Plans in CIP and Estimated Structure and Future Rates (Includes Debt Supported by Water and Sewer Revenue Only) N m 1- H r—i H 0 N N N LA 0 I=Q ff1.1- — -1--<!- "-----1-- tp N eO 0) 0 H N cA 1- LA LC) 1,, CQ CPI 0 1-1 N Al 1- Lfl r-f H H H CNN N N CNN N N N N I'll AI Al m Al M 00000000000000000000 CNN N N N CNN CNN CNN CNN N r\i CNN iN N N Capital Improvement Plan and Debt Service The annual estimated debt service amounts shown in this chart include general obligation water revenue bonds and general obliga- tion sewer revenue bonds. The annual amounts in- clude both existing debt service (on outstanding bonds) and future estimat- ed debt service on bonds anticipated to be issued in future years and paid from utility revenues. Future bond issuance estimates are based on the City's capital improvement plan. This chart includes general obligation debt supported by utility revenue only and does not include existing or future estimated general obligation debt that is paid from property tax levy. 12 City of Lake Elmo Est. Combined Outstanding G.O. (Water and Sewer) Current and New Revenue Bonds Compared to Estimated Future Combined Cash Balances for Water and Sewer Funds 10,000,000 8,000,000 -- -,-,,,,,-- - 6,000,000 4,000,000 2,000,000 --- 2014 2013 2015 2016 2017 17iTotal Est Outstanding Debt (Currentand New) 2018 2019 1:7i Est Cash Balance 2020 2021 Capital Improvement Plan and Debt Service Over the next four years (from 2013 to 2016) the out- standing general obligation debt supported by water and sewer revenues is pro- jected to increase each N,ear. The City anticipates the is- suance of debt to support planned infrastructure ex- pansion projects. During this same period, based on assumptions and informa- tion included in the study, the estimated annual cash balance for the water and sewer funds combined is estimated to increase each year. This is driven by the estimate that annual reve- nue from new development will exceed the growth in annual expense (including debt service expense). Current financial plan esti- mates project that by year 2021 the City will have combined cash balance in the water and sewer funds that is nearly equivalent to 90% of the estimated out- : standing debt obligations. Actual future growth (de- velopment) viI1 greatly im- pact these estimates. 13 UTILITY RATES Key Factors To project future utility rates necessary to maintain the financial stability of the City's utility operations re- quires development and analysis of the following key factors: • Estimates for future annual operating expendi- tures, including personnel, materials and supplies, cost of electricity, and other operating expenses. • Metropolitan Council Environmental Service IMCES ) sewer fee charged to the City by the Met- ropolitan Council for regional collection and treat- ment of waste water. This'is an operating expense that the City does not have direct control over. • Annual capital expenditure to maintain and im- prove the existing systems. • Annual debt service on bonds issued to finance capital improvements. • ,Groixth in customers using and paying for the systems. Future growth will provide additional revenue but will also create additional demand for services. • Available other revenue, sources other than fees and charges to users of the water and sanitary sewer services. MML Annual Operating Expenditures Costs incurred in operating the water and sewer systems, which are used up in the period in which acquired, are recorded as operating expenditures, Annual growth in operating expenditures, not including the MCES charge, has been modest. It is anticipated that growth in future years will be about 2 percent per year. Approximately a third of the operating expense (not including depreciation) is for personnel costs (labor) and the balance for materials, supplies, and other operating expense. Depreciation is shown under operating expenditures and is thc process of allocating the costs of an asset over its useful life in a systematic and rational manner. Depreciation is shown to remain constant over the fi- nancial planning horizon for the study. Estimate for future depreciation was not part of the study. It will be important for future updates to the financial plans to consider funding of depreciation and replacement of in frastructu re. Metropolitan Council Environmental Services (MCES) The MCES charge to cities for regional collection and treatment has been volatile in recent years. MCES has experienced revenue loss from the significant drop in regional development which has caused a corre- sponding decline in revenue collected by the Council for Sewer Availability Charges (a one time fee for new connections). For projection purposes, the study as- sumes that future charges paid to MCES for collection and treatment will increase by 2 percent_ annually. This is shown as an annual operating expense to the City's Sewer Fund which is paid from revenue collected from the City's u fluty customers. Utility Rates 14 ean......an Annual Capital Expenditures The City anticipates paying for future capital improve- ment project costs with a combination of revenue sources. The City anticipates future development will provide revenue to pay for utility expansion through the collection of trunk line availability fees and connec- tion fees. The. City may reduce the amount of planned bonding to pay for capital improvements to the extent cash from collection of these charges is available in the u ti i ty u nds to do so, Paving for annual planned capital improvement proj- ects with cash may he a sound strategy depending On the details of the project. It avoids incurring costs of issuance and annual interest expense. However, this strategy requires advance planning and implementa- tion of utility fees and charges that provide adequate cash flow. For large (non -routine) capital expenditures or unan- ticipated capital expenditures, the use of bonding to fund capital minimizes annual rate increases that oth- erwise would be necessary. It also allows the City to charge future customers the cost of infrastructure with a longer useful life, versus putting the entire burden on today's customers. The City's CIP does anticipate bonding for certain project costs. The resulting annual debt service on the bonds is included in the financial plans. Debt Service Debt service in the Water and Sanitary Sewer Funds is paid from revenue collected from utility fees and availability and connection charges. Presently the City has debt outstanding in the Water Fund but does not report debt outstanding in the Sanitary Sewer or Storm Water Funds, The OP anticipates the City will issue debt in the next five years that will be supported by revenue collected in the Water Fund and Sanitary Sewer Fund. All current and future debt is accounted for in the fi- nancial plans that are included in this report. The es- timated debt service is based on generally 20 years or less for bonds payable at estimated interest rates. Fu- ture estimated utility fees and charges reflect the cost of the estimated increase for debt service. Growth in Customers Growth in customers from fliture land development is a major factor in determining the projections for future utility rates. New development will bring an increase in revenue to the City's utility funds through the col- lection of availability and connection charges and fees collected for service. Availability charges and con- nection charges are one time charges collected at the time of development and building permit. Estimat- ing the increase in future customers from growth in residential and commercial development is the most volatile factor in developing financial projections for the utility funds. The last page of the report, page 35, in the Appendix Section, includes information on the assumed growth in residential equivalent connections ("REC") from future development. The projected an- nual growth in REC's was established by City staff and provided to Northland for the study and report. Growth in customers will allow the City to spread ex- isting fixed costs, including overhead, over more units and volume. Growth in customers will allow the City to minimize future increases in utility fees that other- wise will be necessary. Utility Rates 15 Available Other Revenues There is limited other revenues that provide a source of funding for utility services. The majority of the cost to operate and maintain the system is paid from fees and charges collected from those using the system. Other revenue includes interest income on cash bal- ances, special assessments, grants, and rents. Historical Utility Rates Information on historical rates is provided on page 18. This includes a summary of prior years approved util- ity rates for years 2007 - 2012. Rates shown are billed quarterly, With the exception of the storm water fee which is billed to customers receiving this charge on an annual basis. The City charges a basic service fee for water only. Future Utility Rates Information on future projected utility rates for years 2013 to 2021 is provided on page 19. The projected future rates reflect the rates necessary to maintain ad- equate cash balances in the utility funds. These rates (applied against the estimated volumes on page 19) were used to calculate the annual estimated operating revenue that is shown in the financial plans for each fund. The tier structure the City uses for charging custom- ers for water, based on volume of water sold, was not reviewed as part of this study and report. Connection and Trunk Line Availability Charges Water and Sewer connection charges are estimated to be collected at time of building permit. The charges are to cover the cost of constructing and maintaining the utility systems, The City presently does not have n connection charge for sanitary sewer. A charge is included fur future years beginning with a rate of $1,000 in year 2013 and inflated annually at 3-percent; this rate is necessary to maintain sufficient revenue to pay for debt service on capital projects. This is reflected in the revenue shown in the financial plans for the Sanitary Sewer Fund. In addition, the report and financial plans are based on the City increasing the amount it charges for connec- tion to municipal water to a level needed to fund infra- structure expansion. The amount is shown at $1,000 for year 2013, which is an increase from the $140 pres- ently charged. 'Lillis amount is shown to increase an- nually by 3-percent. Water and Sewer Trunk Line Availability Charges are estimated to be collected at time of development of property (with the development contract). The charge is necessary to pay for the cost of constructing and maintaing the trunk lines and related infrastructure of the systems. Beginning with year 2013, the following is estimated for develpoment related charges for one residential equivalent connection (REC) unit: City Sanitary Sewer Connection $$11:0°0°(11) City Water Connecction City Sanitary Sewer Trunk Line Availability $3,000 City Water Trunk Line Availability $3,000 rvlet Council Sewer Availability Charge $2,435 Total $10,435 Projected Volume of Water Sold and Sanitary Sewer Billed Annual estimated volume of water sold by tier and es- timated sanitary sewer billed by year is included on Utility Rates 16 page 20. The chart on page 21 provides a break -down of the increase in volume of water sold comparing the estimated amount sold by vear to existing custom- ers, which is based on 2011 volumes, to the estimated amount that is attributed to growth in the customer base from future projected development. Information on the projected increase in residential equivalent con- nections (REC) by year is provided on page 35, the last page of the report. Utility Rates 17 WATER AND SEWER SERVIC_E Residential Water Basic Service fee (per meter or per unit/qtr) Server Basic Service fee (per meter or per unit/qtr) Water (per meter or per unit per 1,000 gallons); Tier 1: Water usage per first 15,000 gallons Tier 2: Water usage +15,000 gallons to 30,000 gallons Tier 3: Water usage +30,000 gallons to 50,000 gallons Tier 4: Water usage ,,50,000 gallons to 80,000 gallons Tier 5: Water usage +80,000 gallons Sewer (per 1,000 gallons) Commercial and Industrial Water Basic Service fee (per meter or per unit/qtr) Sewer Basic Service fee (per meter or per unit/gtr) Water (per meter or per unit per 1,000 gallons): Tier 1: Water usage per first 10,000 gallons Tier 2: Water usage +10,000 gallons to 25,000 gallons Tier 3: Water usage +25,000 gallons Tier 4: Water usage +29,000 gallons to next Tier Tier 5: Water usage +36,000 gallons to next Tier Sewer (per 1,000 gallons) SURFACE WATER Residential (flat fee charged annually) Non -Residential (f(at fee charged annually based on equivalent res. unit) City of Lake Elmo Fee Schedule for Prior Years Utility Rates 2007 2008 2009 2010 2011 2012 Budget $23.50 $23.75 $25.00 $25.00 $25.00 $25.00 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 $1.80 $2.05 $2.15 12.10 $2.14 $2.14 $1.80 $2.05 $2.15 $2.80 $2.86 52,86 $1.80 $2.05 12.15 53,70 $3.77 13,77 $130 $2,05 $2.15 $4.90 $5.00 $5.00 11,80 $2.05 $2.15 $6.50 16 63 $6.63 $2.75 13.71 $4.03 $4.35 $4.50 14,50 $23.50 $23.75 $25.00 $25.00 $25.00 $25.00 $0.00 10,00 $0.00 $0.00 $0.00 $0.00 $2.75 $3.00 $3.10 $3.05 13.11. 13.11 12,75 13,00 $3.10 13,20 13,26 13,26 $2.75 $3.00 53.10 $3.70 $3.77 $3.77 12.75 $3.00 $3,10 54.90 $5.00 $5.00 $2.75 $3.00 $3.10 $6.50 $6.63 $6.63 $2.75 $3.71 14,08 $4.35 14.50 $4.50 $30.00 $30.00 $35.00 540,00 $50.00 $50.00 $30.00 $30.00 135,00 $40.00 $50.00 $50.00 5EWER CONNECTION CHARGES (collected with permit), Single family, duplex, townhouse, mobile home (per unit) $0 Comm/industrial, churches, schools, hospitals, nursing homes (per unit) 50 $0 50 50 $0 $0 $0 $0 $o SO $0 WATER CONNECTION CHARGES (collected with permit), Meter $275 $275 5285 $300 5300 $300 Single family, duplex, townhouse, mobile home (per unit) $140 $175 $130 $140 5140 $140 Comm/industrial, churches, schools, hospitals, nursing homes (per unit) $140 $175 $130 5140 $140 $140 TRUNK LINE AVAILABILITY CHARGES (collected at time of develonmen) Sewer availability charge per unit $3,500 $3,500 $3,500 $3,300 $3,500 $3,500 MCES connection charge (per unit) $2,150 $2,150 $2,150 12,150 52,230 $2,230 Water availability chat ge for new development per unit $3,675 $3,675 $3,675 $3,900 $3,900 $3,900 Water availability charge for existing structures within Old Village $800 $800 $800 $800 WO $800 18 1.01.1.1.114 1.1.4.111 d ...514.1.141.1. WATER AND SEWER SERVICE Residential Water Basic Service fee (per meter or per unit/qtr) Sewer Basic Service fee (per meter or per unit/qtr) Water (per meter or per unit per 1,000 gallons): Tier 1: Water usage per first 15,000 gallons Tier 2: Water usage +15,000 gallons to 30,000 gallons Tier 3: Water usage +30,000 gallons to 50,000 gallons Tier 4: Water usage *50,000 gallons to 80,000 gallons Tier 5: Water usage +80,000 gallons Sewer (per 1.000 gallons) commercial and Industrial Water Basic Service fee (per meter or per unit/qtr) Sewer Basic Service fee (per meter or per unit/qtr) Water (per meter or per unit per 1,000 galions1( Tier 1: Water usage per first 10,000 gallons Tier 2: Water usage +10,000 gallons to 25,000 gallons Tier 3: Water usage +25,000 gallons Tier 4: Water usage +29,000 gallons to next Tier Tier 5: Water usage +36,000 gallons to next Tier Sewer (per 1,000 gallons) SURFACE WATER Residential (f(at fee charged annually) Non -Residential (flat fee charged annually based on equivalent res. unit) SEWER CONNECTION CHARGES (collected with nermitI Single family, duplex, townhouse, mobile 'mine (per unit) Comm/industrial, churches, schools, hospitals, nursing homes (per unit) Utility Rates City of Lake Elmo Fee Schedule Estimated for Future Years Annual `Yri Incr Beg Yr 2013 2013 2014 2015 2016 2017 2018 2019 2020 2021 3.0% 125.75 526.52 527,32 528.14 $28.98 529.85 $30.75 531.67 532,62 3.0% $0.00 50.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 50,00 3.0% 52.20 52.27 12.31 $2.41 52.48 52.56 52.63 $2.71 $2.79 3.0% 52.95 53.03 $3.13 13.22 53.32 53A1 53.52 53.62 $3.73 3.090 53.88 54.00 51.12 14.24 54.37 51.50 54.64 54.78 34.92 3.0% $5.15 $5.30 $5,46 $5.63 55.90 55,97 56.15 56.33 56.52 3.0% $6.83 57.03 57,24 $7,46 57.69 $7.92 58,15 38 40 $8.65 3.0% 54.64 54.77 54.92 $5.06 55.22 15,37 $5.53 55.70 55.87 3.0% $25.75 $26.52 $27.32 528,14 528.98 $29.85 $30.75 $31.67 $32.62 3,0% 50.00 $0.00 50.00 £0,00 50.00 50,00 50.00 50.00 SO 00 3,0% $3.20 53.30 3,0% $3.36 53A6 3.090 $3.88 51.00 3.090 55.15 $5,30 3.090 56.83 57.03 3.0% $4.64 54,77 $3.40 53.50 $3.61 $3.71 13.82 $3.56 $3.67 13.78 $3.89 54.01 54.12 14.21 $4,37 $4.50 51.64 55.46 $5.63 $5.80 55,97 $6.15 $7.24 57.46. $7.69 57,92 18.15 54.92 $5.06 55,22 55.37 $5.53 $3.94 $4.1.3 54.78 56.33 $8.40 $5.70 $4,06 54 25 $4.92 56.52 $8,65 $5 87 3.0% 551.50 $53.05 554.64 556.28 557.96 $59.70 161,49 163,34 565.24 3,090 $51.50 553,05 554.64 556,28 $57.96 $59.70 561 49 563.34 565,24 3.090 $1,000 $1,030 $1,061 $1,093 $1,126 $1,159 $1,194 $1,230 51,267 3,0% 51,600 $1,030 51,061 51,093 51.126 £1,159 $1,194 $1,230 51,267 WATER CONNECTION CHARGES !collected with permit) Meter 3.0% $309 5318 $328 5338 53-48 1358 $369 $380 $391 Single family, duplex, townhouse, mobile home (per unit) 3.0% 51,000 $1,030 $1,061 51,093 $1,126 $1,159 $1,194 $1,230 51,267 Comm/industrial, churches, schools, hospitals, nursing homes (per unit) 3.0% $1,000 $1,030 $1,061 $1,093 $1,126 $1,159 $1,194 51,230 £1,267 TRUNK LINE AVAILABILI7/ CHARGES (collected at time of development( Sewer availability charge per unit 3.0% 53,000 $3,090 $3,183 $3,278 $3,377 $3,478 53,582 $3,690 $3,800 MCES connection charge (per unit) 2.0% 52,435 $2,494 52,533 $2,584 $2,636 $2,688 52,742 $2,797 $2,953 Water availability charge for new development per unit 3.090 53,000 53,090 $3,183 53,273 $3,377 53,478 $3,582 $3,690 53,800 Water availability charge for existing structures within Old Village 3.0% 5824 5849 5874 $900 1927 5955 $984 $1,013 11,044 19 City of Lake Elmo Customer Equivalent Units, Volume of Waterand Sanitary Sewer Service Billed Utility Rates Future Estimates for Financial Plans 1 2 3 4 5 6 7 8 9 10 2011 2012 Budget 2013 2014 2015 2016 2017 2018 2019 2020 2021 Volume figures below ore annual amounts and shown in 1,000 of Gallons Residential Water Basic Service lee (per meter or per unit/gtr) 874 874 881 910 948 1,012 1,058 1,109 1,260 3,311 1,369 Sewer Basic Service tee per meter or per unit/qtrl 874 374 881 910 948 1,012 1,058 1,109 1,260 1,311 1,369 Water (per meter or per unit): Tier 1: Water usage per first 15,000 gallons 52,440 52,440 52,360 54,580 56,905 60,715 53,490 66,565 75,610 78,655 32,150 Tier 2: Water usage +15,000 gallons to 30,000 gallons 7,500 7,500 7,560 7,806 8,139 8,633 9,080 9,520 10,814 11,249 11,749 Tier 3: Water usage +30,000 gallons to 50,000 gallons 5,000 5,000 5,040 5,204 5,426 5.789 6,054 6,347 7,209 7,500 7,833 Tier 4: Water usage +50,000 gallons to 80,000 gallons 6,841 6,841 6,896 7,120 7,423 7,921 8,283 3,684 9,864 10,261 10,717 Tier 5: Water usage +50,000 gallons 15,500 15,500 15,624 16,133 16,820 17,946 18,766 19,675 22,343 23,249 24,282 Total Water Volume Sold 87,281 87,281 87,980 90,843 94,713 101,054 105,673 110,791 125,845 130,913 136,730 Sewer (per 1,000 gallons) 2,337 2,337 2,356 2,432 2,536 2,705 2,329 2,966 3,369 3,505 3,661 Commercial and Industrial Water Basic Service fee (per meter or per unit/gP) 109 109 105 109 112 114 120 124 132 135 143 Sewer Bask Service fee (per meter or per unit/qtr) 109 109 109 109 112 114 120 124 132 135 143 Water (per meter or per unit): Tier 1: Water usage per first 10,000 gallons 6,540 6,540 6,540 6,540 6,690 6,840 7,215 7,440 7,890 8,115 8,565 Tier 2: Water usage +10,000 gallons lo 25,000 gallons LOCO 1,000 1,000 1,000 1,023 1,046 1,103 1,138 1,206 1,241 1,310 Tier 3: Water usage e25,000 gallons 1,000 1,000 1,000 1,000 1,023 1,046 1,103 1,138 1,206 1,241 1,310 Tier 4: Water usage +29,000 gallons to next Tier 3,000 3,000 3,000 3,000 3,069 3,138 3,310 3,413 3,619 3,722 3,929 Tier 5: Water usage +36,000 gallons to next Tier 19,416 19,416 19,416 19,416 19,861 20,307 21,420 22,083 23,424 24,092 25,428 Total Water Volume Sole 30,956 30,956 30,956 30,956 31,656 32,376 34,151 35.216 37,346 33,411 40,541 Sewer (per 1,000 gallons) 10,000 10,000 10,000 10.000 10,229 10,459 11,032 11.376 12,064 12,408 13,096 TOTAL ESTIMATED WATER BILLED (IN 1,000 OF ALLONS) 118,237 118,237 113,936 121,799 126,379 133,430 139,824 146,007 163,191 169.324 177,271 20 Estimated Total Gallons of Water Sold 20011)0 180,000 160,000 1L01000 2011 202 2013 2014 2015 2016 2017 2018 2019 2020 2021 Existing Customers (as of 2011 New Customers Utility Rates The chart includes water sold to both commercial and residential property. The increase in volume of water sold to new custom- ers is based on the projected new connections (from new development) that is esti- mated to occur in the future years. The analysis assumes the volume sold to existing customers (2011 is the base year) remains constant. 21 FINANCIAL PLANS Based on historical financial performance, current util- ity rates and structure, and anticipated future capital projects, the following financial plans (pro forma)have been prepared for the utility funcis. Key Assumptions The financial plans for each of the utility funds was developed based on several key assumptions which are as follows: • Operating expenditures, including personnel costs and materials supplies and all other operating ex- pense viI1 increase by 2 percent per year. • No change in existing tier structure for fees and charges. • Depreciation is held constantin the financial plans. Future depreciation expense will increase with the addition of infrastructure assets but for the pur- poses of this report the amount was held constant. Future updates to the financial plans will need to consider funding of depreciation and replacement of infrastructure. • Current capital improvement plan will be imple- mented at estimated project costs and sources of funding. This includes an increase in future debt service for payment on bonds to be issued. • Utility fees for use of the system (i.e., volume of water) are shown to increase at the rate of 3 per- cent per year for years 2013 to 2021. The percent increase is across al] elements of the City's current rate structure, including the base and tier rates. Actual year to year activity (i.e., volume of water sold, operating expenditures, etc) and actual ex- penditure on capital projects will determine what actual rates will need to be set at in order to main- tain adequate cash in the utility funds. Connection and availability charges are shown to increase at the rate of 3 percent per year. Revenue from these charges will be needed to pay for the expansion of the system and the planned capital projects and related debt service. • Water connection charge is increased from $140 in 2012 to $3,000 beginning in year 2013. The water connection charge is than adjusted annually at the rate of 3 percent. • Sewer connection charge is implemented begin- ning in year 2013. The City presently does not charge for sewer connection. Initially shown to be set at $3,000 than adjusted annually at the rate of 3 percent. • Metropolitan Council Environmental Services (MCES) connection charge is shown to increase by an estimated 2 percent per year. The actual annual amounts will be set by MCES. • The proposed future utility fees and charges are shown to increase at a level that is adequate to maintain a positive cash balance in the funds and to meet a goal of maintaining cash balance at 50 percent of operating expenditures. Financial Plans 22 umow.am101416100. CITY OF LAKE ELMO WATER FUND FINANCIAL PLAN Financial Plans Picnucft3 2 3 4 5 6 7 8 9 • 10 rk11+26 21230 2.211 r2.9_12AigkiWi'l 7,013. 211311 20721 :411A 23162 29.2 ;glig auo_ /Jai SOURCE OF FUNDS.,s Croon tin!, 7:341an1n Billing 0494,6932 459 COIN 502,454 511,414 440,000 578.765 609,242 650,341 705,369 761.748 8113166 936.37? 1.091178 1.081,35/ Bulk 9vatoc ;ales Unl 6,667 Goan 6,000 6.11020 6,009 6,000 5,023 6.000 6,0082 5900 Soot 170 4.5.25$in,111, srE 4912.17 3.774 1327) 2,500 4,000 -1,000 4,000 1.000 4,000 1.090 -1,000 4000 42390 Vtato nde; sales SEC SCHED 11.121 4.165 5.0110 3,652 31,615 43,272 73,946 52,167 53,732 55,341 55005 58715 If IIIItti OW Pee, SEF 70-150 78.000 74.100 48,000 600,0(10 927,000 1,179,859 1,096.552 755,718 347,781 358,116 18'1,981 190,01 5 Connection rein 518.E iV.:1 02 28,000 198,107 175,0,19 9'88,480 236,357 255,040 755.835 268,113 333,161 Investment eat flings 10.580 9.903 4,000 7,199 11,596 20,174 16,956 20,9e2 25,230 28.436 38.616 712,981 107n59 45.226 48,555 36,000 27,500 27,600 27,600 27,600 27,600 27,600 27,600 27,600 27,500 Totat operating SiTtIrCeS 651,165 659.537 535.500 1,26E0,116 1,735,160 2.056,294 2,218,902 1,868,573 1,537,451 2,1732403 1,583,007 1.74 i 829 Hon Operatingi Hood Proceoic SCE OP 23,928 56,226 3,5,10,000 2,000,000 Goints SEE OP 1,000,000 Inieigavel ninenlal SEE ctr Lecosano 1, i in Boni OtherfTlf /Develop. SEE 121P 400,000 250,000 350,000 Asse1sn1661211115ation judgment 1.51151931( lcs/ In nom °Oleo-21)9a From Oth Funds 5E1,31301T 50.000 50,000 25,1100 1.5onlrilnilion al capnal assots SEC 44.1011 187.401 Total Nail -Op Soories 261.329 106,210 35,000 5,540,000 400,0(10 2,250,000 350,000 Total Source of Funds 912,494 765,753 560,500 6,800,216 2,135,160 2.056,294 4.466,902 2,218,573 1 537,851 1,1251803 1,5/3133203 1,74 1.829 9/0LFU N Operatino' l'orsonnel NonPersonn9I Deprecia1631P 113374313o to 0Mai fa OM Nun, Infino. -Fatal Ocnnating Oces Operating Capital iiingrcivenientsfacquigainn St" f;hr::, Ware! Loan Pawning GO Mlle.- Rev Bold 20020 GO 5Valo, 13,42 00161 2005A GU Pal Bond 1009A Otofund 20020) GO Rol Bond 70116 Illefand .700551 Haute Deist SQIVICe on Hands Bond Docoinn Anindonlion' 091,24 tAdjusiolonva 1[31 oar lo Othef/Dau to Oth Ininds Total Plo150[xnating Total Use of Funds NET DIFFERENCE SOURCES AND USES CASH BA1ANCE 84561a6le Casly 13,319187,Puipases. Maininm 50S, of operating eunnse as t owl ye Nei available far capital Ending Casti 041ano2 SEE C1P 5EF CIP 301 CIP SE( OP SEE C1P SEE OP 511 06E1 SEE cip PFC 10 AUNT SEE AUDI, 102,711 103.651 103,845 105.921 108,040 110,201 1122105 114,653 272,216 220,119 259,725 264.920 270.218 175,622 281,135 286 757 324,818 314.197 1404100 340,000 390.090 340.0310 340,000 340,090 699,745 647.962 703,570 710,841 718,256 725.812 733,549 7412111 33.320 32,831 5.540,000 400 000 1.500,000 3,175,000 600,0011 56.226 116,915 119,265 12'5671 124,104 292,493 198.341 3151,309 310 395 346.000 2210.000 340,000 240 009 749,439 757,628 165,980 159 50n C411430 identified but does anticipalc !hoe WM ar Moo, capital 5pQ,Id6lg 0 peors 2018 to 2021 698 accounied Ica here. 175,025 1754115 175,025 300,025 320.659 315,250 51,131 56069 59,6710 53,680 52,480 51.280 49.810 53,680 51.118 35,675 53.850 51,925 281,049 /72,143 293,343 284.043 179,843 770,6-13 95.9138 125,958 125,778 166,818 466,563 462,348 197,47 3 392,923 1912133 7,418 7.418 7.418 6,277 6,277 6.277 6,277 6,277 6,277 6,277 6,277 5.177 2 402 11,81N 262,1M 237,123 45:970965:978401 ifdr3:632453 1,998,685 3,679,018 1,398.663 611,095 743,368 132,693 721.678 325,522 1,025,267 910.123 940,693 2,724,408 4,412,557 1,140,073 1.563534 1,690,995 1,498,873 1.496,177 1.112.723) 044,3601 (380193! 93,435 511,537 0568,1141 56,394 78,500 525,6831 672.808 89.130 247,551 313,981 351,785 355.921 359,129 362,012 366,770 370,705 374,719 378,814 282.990 387,259 741,427 400,873 364,4 62 800,966 1,6592197 1,328,802 1,727,488 / 118 250 2,464,750 3.479,658 3,910,805 51957108 75E2,658 718,883 1,159595 2.017,409 1,695,572 1.0%3,193 2,523,970 2,8,13,563 3,361.648 4,298,055 23 396.8E11 1,493.116 4.139L98-1 Notes CITY OF LAKE ELMO SANITARY SEWER FINANCIAL PLAN Financial Plans Projected 1 2 3 4 5 6 7 8 9 10 7010 .201.1_ 2012±10iTl 2019 all 2015 2010 2017 2013 2010 20.71 ruin SOURCE OF FUNDS: °aerating: Customer Billing Revenue 48,508 53,012 50,000 57,262 59,352 62,770 66,674 72,311 77,065 85,416 90,713 08,399 Interest income 1'1 631 417 100 (166) 4,865 12.863 22,311 32,689 39.338 39,171 46,704 47,277 Special assessments SEE AUDIT - Trunk Line fees SEE SCHED 2,400 1.785 650000 927,000 1,129,859 1,096.552 759,719 347,792 358.216 184,481 190,016 Connection fees SEE SCHED 2.8,000 115,107 175,049 268,480 236,357 255,040 755,835 258,113 333,161 MCES fee collected 445,000 730,500 881,714 847,414 581:109 263,572 268,844 137,110 139,552 Total Operating Sources 51,539 55,214 50,100 1,131,101 1,839.823 2,262,253 3,321.430 1,632,485 982,797 1,507481 727,121 208,633 Non -Operating: Bond Proceeds 556 CIF 3,500 000 1,203.030 1,100,000 Grants SEE CiP 1,000,000 Intergovernmental SEE CIE 180,000 180,000 Tisl In from Oilier/TIE/Developer SEE OP 400.000 420000 420,000 Total Non -Op Sources 4,500,000 1,6E10,000 1,100,000 600,600 600,000 Total Source of Funds 51,539 55,214 50,100 5,631,101 3.439,223 3,362,253 2,921,430 2,222,485 982,797 1,507,421 727,121 308,688 USE OF FUNDS: Operating: Personnel 2i 22,996 22,937 23.403 23.871 24,346 24,935 26332 25.339 26,356 26,833 27.470 27,909 NonPersonnel 3% 29,777 41,521 70,400 71,808 73,244 74,709 76,203 77,727 79,282 80,867 82,485 24.135 MCES Payment (o)fset by fee collected) 446,000 730,500 881,714 847,414 521,409 263,572 263,244 137,110 139,252 Depreciation 2% 8,740 9,000 9,200 9,200 9,200 9,200 9,200 9.200 9,200 9,200 9,200 9,200 Increase in O&M froin future Improv Total Operating 0545 61.513 73,358 103.003 550.879 837,793 990,455 958,149 694,17S 372,410 385,794 256,215 261.156 Nan -Operating: Capital SEE OP 4,500,000 1,600.000 9300,000 500,000 600,000 300.030 City kasi lit identified but does anticipate thew mill be future capital spending in years Existing Debi Service_ SEE 0681 2019 to 2021 not accounted for here. Future Debt Service on Bonds to be Issued SEE PUT 86,255 211,910 336,260 334,610 332,660 330,310 Ober (AdjusTments) REC TO AUDIT 17,015 (6,980) Till out to Other/Oue lo Oth Funds NONE Total Non-Operaling 17,015 (6,9801 4,586,225 1,911,910 1,436.260 934,610 932,660 630,310 377,560 423,435 467,835 Total Use of Funds 78,528 66,378 103,003 5,137,164 2,649,203 2,426,718 1,892,759 1,626,835 103.720 763„354 679.650 728,991 NET DIFFEF)ENCESOURCES AND S (26.989) 1,164 2,9 493,937 42 2) 744,127 CASH BALANCE Available Cash Balance Purposes: Estimate. of Sat, of operalinq expense for r eserve Net available for capital Ending Cash Balance 36.679 51,502 275,440 418,646 495,229 479,074 347,088 139,205 192,897 123,108 130.578 134,495 (7,453) (24,440) (292,081) 67,850 791,088 1.,751,978 2,921,336 3,744,568 3,724,153 4,542,270 4,5,96,470 4,681,449 29,22() 27,062 (16,641) 486,496 1,286,317 2,231,052 3,268,923 3.933,773 3,917,050 4,670,377 4,727,047 4.815,944 .„......____ CITY OF LAKE ELMO STORM SEINER FINANCIAL PLAN Financial Plans Projected 1 2 3 4 5 6 7 8 9 10 2010 2011 2012 Budge( 2013 2014 2015 2016 2017 2018 2019 2020 2001 SOURCE OF FUNDS: Operating: Customer Billing Revenue 185,245 235.252 150,000 228378 235.229 242,286 249,554 257,041 2E4,752 272,695 280,876 239,302 Interest indome 1% (83) 468 71 685 1,341 2040,2,783 3,574 4,413 5,304 6,247 Other Miscellaneous SEE AUDIT 32,721 17,000 17,500 Total Operating Sources 217,883 252,720 167,500 228,449 235,914 243,627 251,594 259,825 208,326 277,118 286,179 295.549 Non -Operating: Bond Picceeds SEE OP Grants SEE CIP Trsf In born OtherFIF/Developer SEE CIP Total Non- Op Sources Total Source of Funds 217,883 252,720 167,500 228,449 235,914 243,627 251,594 259,825 268,326 277,108 286,179 295,549 USE OF FUNDS: Operating Personnel 2'); 39,855 41,134 40,532 41,343 42,169 43,013 43,073 44,751 45.646 46,559 47,450 48,439 NonPersonnel 29, 96,341 95,062 123,200 125,664 128,177 130,741 133,356 136,023 138,743 141,518 144,348 147,235 Depreciation 25 15.188 15,188 15,188 15,188 15,188 15.188 15,138 15,188 15,188 15,188 15,188 15,188 Total Operating Uses 1513E4 151,384 178,920 182,295 185,535 188,942 192,417 195,961 199,577 203,265 287,026 210,853 Non -Operating'. Capital SEE OP Existing Debt Service NONE City hasn't identified but does anticipate there will be Future Deb: Service on Bonds to be Issued SEE DEBT future capital spending in years 2018 to 2021 not accounted for here. Other (Adjustments) REC TO AUDIT 81,687 113,197 Trsl out to Other/Due to Oth Funds NONE Total Non -Operating 31,687 113,197 Total Use of Funds 233 071 264,561 178,920 182,195 185,535 18,8,942 192.417 195,961 199,577 203,265 207,026 210,863' NET DIFFERENCE SOURCES AND USES (15,188) (11,861) (11,420) 46,254 50,380 54,695 59,177 63,863 68,749 73,844 79,153 84,686 CASH BALANCE Available Cash Balance Purposes: Estimate of 509; ol operating expense for reserve 75,692 89,460 91,097 92,767 94,471 96,208 97,981 99,738 101,632 103,513 105,431 108,594 Net available for capital (75,692) (36,133) (84,002) (21,230) 39,634 107,770 180,363 257,606 339,7E0 426,851 519,274 615,985 Ending Cash Balance 3,327 7,095 68,537 13,1,105 203,978 278,343 357,395 411,332 530,364 624,705 724,579 25 $6,000,000 $5,000,000 $41000,000 $3,000,000 $2,000,000 $1 000,000 City of Lake Elmo Water Fund Projected Cash Balances at Year End 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Appendix The Capital Improvement Plan anticipates the use of cash in years 2015, 2016, n d 2017 for capital projects in lieu of bonding. Year 2015 includes the largest use of cash for capital, estimated at $1.5 million in this year. The City may determine to increase or decrease the planned issuance of bonds depending on the actual amount of cash available in the in future years to pay for project costs or future debt service. The decision will depend on the amount of cash available which is a factor of the rate of growth from new development and the timing of collection of connection and availability charges and capital spend- ing. 26 5 500,000 $L,500,000 $3,500,000 $2,530,000 $1,500,000 $503,000 $500,000, anitary ewer Fund rojected ash alance at Year nd Appendix The Cit-y's Or anticipates bonding to pay for capital improvement projects, with the exception of $300,000 in year 2018. The City may determine to increase or de- crease the planned issuance of bonds depending on the actual amount of cash avail- able in the in future years to pay for project costs or future debt service. The decision will depend on the amount of cash available which is a factor of the rate of growth from new devel- opment and the timing of 2012 2013 2014 2015 2016 20:7 2018 2019 2020 2021 collection of connection and availability charges and capital spending. 27 $800,000 $700,000 $ 600,000 $500,000 $40,000 $300,000 $200,000 $100,000 $0 City of Lake Elmo Storm Sewer Fund Projected Cash Balances at Year End 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Appendix The steady increase in cash balance in the Storm Sewer Fund is due to the assump- tion that the annual charge for service will increase by 3 percent annually and growth in expenditures will increase by 2 percent an- nually. The Storm Sewer Fund has no outstanding debt or planned use of cash for capital improvements at this time. Possible addi- tion of capital spending in the future will impact: the projected cash balances. If there is no future introduc- tion of plans for capital im- provements, the City may determine that future rate increases may not be neces- sary at the level included in the report-. 28 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 r 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Budget 4a. g.1....A1, r114NA jEggi Water Fund Source and Use of Funds E Source of funds Use of funds Appendix The annual projected source and use of funds varies due to the timing of capital im- provement projects and planned use of cash. The other major factor is pay- ment of debt service. For example, in year 2015 and 2016, the City plans to use $1,500,000 and $925,000 of cash for capital_ improve- ments, respectively by year. 29 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 4,04 k4. IN.; 41. 4,4 4.4 Sanitary Sewer Fund Source and Use of Funds 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Budget Source of funds Use of funds Appendix Projected source of funds exceeds use of funds, \vith the exception of year 2018. En year 2018, the City antici- pates the, use of $300,000 or cash from the fund for ca p i- ta I improvements. 30 $350,000 $ 300,000 2011 2012 Budget City of Lake Elmo Storm Sewer Fund Source and Use of Funds 2013 2014 2015 2016 2017 2018 2019 Source of funds _ Use of funds 2020 2021 Appendix The source of funds is pro- jected to exceed the use of funds each vear due to the projected 3 percent in- crease in the fee charged and 2 percent increase in annual operating expen- ditures. The Storm Sewer Fund has no outstanding debt or planned use of cash for capital improvements at this time. Possible addi- tion of capital spending in the future will impact the projected cash balances and the draw -down of fund bal- ance, The City may deter- nn`ine to reduce the planned increase in the fee depend- ing on actual expenditures. 31 City of Lake Elmo Example Residential Quarterly Water and Sanitary Sewer Bill Based on 10,010 Gallons Per Quarter $140 $120 $100 $80 $60 jcz $40 $20 04. - ' $0 - 1,FS.4 _ 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Water Sanitary Sewer Appendix The quarterly charge amounts shown in this chart are based on the fee schedule ,shown on page 19. The estimated volume of 10,010 is for household wa- ter usage. Property with a sprinkler system will have a higher average volume 32 $0 City ofLake Elmo Example Commercial Quarterly Water and Sanitary Sewer Bill Based mn45'580 Gallons Per Quarter --Water !OSanitarySewer Appendix The quarterly Charge aouounb shown in this char( are based on the kz scheJo|oshovvnonpaX,lY. 33 Comparison of Estimated Utility Bills Example Single Family Res Property Total Charge for Equivalent Three Month Period with 20,000 Gallons of Usage (Fee Data Available From Year 2012) 200 180 160 — 40 - Stil water Wooc Jury Oa (ca e Map TArit • -= ewood Mahtomedi White Bear Roseville Cottage La a e Grove e Elmo Storm Sewer 0, Water Appendix As the City of Lake Elmo's number of customers and volume of water sold in- creases, the City xvill have more customer units (and volume) to spread its fixed costs over and as a result the City of Lake Elmo's utility rates should begin to align more closely with other more developed cities utility rates over time. 34 700 600 500 400 300 200 100 200 28 2013 City of Lake Elmo Projected New Residential Equivalent Connections As Prepared by the City of Lake Elmo 355 300 335 = _ 165 - - - - -- - -------' 115 ---'----':'----_---,1-_,.,,, '''----7'-' '----- -:---------r-,,,:,A _ 2014 264 2015 2016 New Units Platted / Developed 225 210 _ a 2017 220 1 1000 0 2018 2019 218 2020 rni New Unit Connections Appendix City staff identified total possible new residential equivalent units to be plat- ted / developed by year. To be conservative, for finan- cial planning purposes, the stud V assumes that approx- imately 5013X, of the total possible units will be plat- ted /developed. The figures shown in the chart are the units assumed for financial planning purposes. 263 The "spike" in unit- con- : : nections in year 2019 can be attributed to anticipated connections for units in Cimmaron Park. 2021 Water and sewer availabil- ity charges will be collected at time of plat or develop- ment. Water and sewer connection charges will be collected at time of building perrnit / connection to the systems. 35 NORTHLAN ECUR}TTE 5 No[th|and5eCurides.Inc. 45 South 7tb Street. Suite 2000 Minneapolis, K4N554O2 Toll FreeI'8UO'85l'292Q K4ain6l2'G5l'590O vvvvvv.northbndsecuritieszorn Member FlNRAand 5IP[ C'4ty of Lake !?ruin firnwt3r 36611 int 63 Resiel, 03a1 nun i 1(e06nttr t'f 060-459£r,3sC Watts Cited 2015.1030 (7.10 gene ativnrnti..t tate) 0 E,0(41(1' I611'00,2I RaiA{0lns 0cxidentia3 Celiatercial E\1ST1N11-W ATEE f11ND 04253153 F7iwing tracer Fund Rennne t(yunetssge) Iixistte(031006( Fund ll::age Routine -T30n4 Annual Existing Rescued Existin( Assessment Revenn{, I.tut Existing available Feeding Ebisting r)7wa.itine r.7x nses Existing Dahl service (€'xlt-Welt, Ft Existing No 42636 6law - Water baud 2'4.2015 71/8 491'O,u000 prc',ctred i, 668.6 3 ,1 mist) 16r 1301: 2014 2015 2016 8017 2018 2419 2024 2021 2022 210 35 120 20 1,295,000 3,273,000 16311,000 1,374,000 3.346,022 1,142,0033 606.010 2,2305,300 6(831181 763,454 763,050 763,050 7635150 763,050 763,052 762{040 763(50 763,040 2,11(0050 2,036,052 2,674,0513 2,}57,05(1 2,133,050 €,905,052 1;161,052 2,971,052 1.381,250 188,824 €1(1,612 52,744 22,7.1.4 52_744 22,744 52744 52,744 53245 '246.034 2,646657 2,726,7324 2,382,724 2,163,3393 1,057,724 1,513,724 3.023,794 1,412,295 (377,8723 13862193 (400,8221 (432,9121 142.5,306) 033,06/4 3454 205) 1451�010 (451,3081 33 .66566 a -1?.` ? 1 .r6332625 am 113616 ,667 __.. 2024 2025 55656 2027 612,0101 761.050 12276,252 •45,133 1{42_1,483 (151,2083 59E6102 703,050 1.364050 •45.333 3,406,381 (,56,20E1 432 it 0 0 1,406,133 (451,243 (451,21181 1331533EC'TC{315911,C1 60rril Find , DOWNTOWN 310(13(1,636 Nov 10'atc, Pout 1144e810 (Nnn-gengc) : 0 0 0 0 0 0 0 0 0 0 0 0 0 Nov t0'7s0r Foul Usage Re1e00, 3, 7',3,0 272100 06S,380 780.608 1,050,600 1?11,600 3536,600 136.33,600 1,770,600 3,732_600 3,251,602 1,411,6370 10371.602 Taint Annual 64'07e, Fund Rccunua x i 7,3t81 2716122 464,300 789,600 5050,600 1.2866130 3.536,600 6698,6310 € 272{600 1,782,6610 1,251 2200 1,211,600 16371,604 New amend amusement tevcnac 7,755 7,765 i.760 7,765 7,764 7765 7,765 0 0 0 0 0 0 u -3',na€ Nee Available 4'undiug 84,4)5 285,065 4G4.365 797,365 9,058,365 1,859,365 f544,365 1.693,600 1,774,640 (,73',6(;0 3,051:600 k,4+{d,t}0 {,`3.k,6n4 3,031,506 Nuste Ogierating Expenses x (66,6511 ((33„073 t{33„i07) (133,307) {393,4'(( 1351,4751 1391,4751 (391,4757 t39+.475} i391,475) i39t,4'S'7 4391,475) (303,475) 13914751 {343,473) €4,772,797} (h7,,110g watermains x (161,8611 0 0 0 0 0 it 0 0 (3 0 0 0 { 0 0 (16,563' Nov Debt Scolce till 1)-tt`o. 0 - ••-, -- _4' '7C•=-'+ (665,2183 t-° - - - - #3 (572,672) ,,, -x 4 ,'45 trf 722,917 ,, .•.t ?4 ac. �s4 1,122,453 3,3-,.;., ritet•Cnbk Fi.sn•-ltlanv Fund -.. .. ' :I43.647) , _. . _ ;=4- _- �-_ _. .1:-, - - .� , .,_' , +0tat 593.000 5S3i3Oo0 763,000 703950 3,361,00 1,31,1,050 45,133 45,133 1A06,103 1,406,183 (45+,2007 1451208) 1'31 t,(+4 1231 15.470,7030 2;,853,759 16,545,15.3) 0 2,091.600 20,584,500 2,091,6010 211.53-I'(30 0 54.352 8"1 Colnbin04 Combin:4J Water Fund l0, t4: to (Non -usage) ('nmhined Water Fund t1Sigo Revolt: Cembined {tutu.{ Coasted 0:13(Serv',C - Ltt led Cmmb;nc'f turnout assessment sevenne Combined Available Pundit* Combined ()pouting Expenses C3verstZing 1Y6t,n9Viins Ceti:bitted Debt Sec vi1;e (Pri) - Witt --151•- Contba,•dCash Owe - Woo l'nud 1295,040 1,273. -60 640,330 1,043,152 2,135,150 2.314,150 1960449 198,383 3.331,799 2432531 144/1,5301 1522,5763 1161,8611 5702031 1,_ _2'1 1,335,720 1,0615_ t;314. , 1,919,000 1,374,000 1,224,1511 1.557,650 3.135,150 2926,650 60,509 60.509 3.195,659 2987,+54 (534,399) (546.2'26) 1,345,0(30 3,342,(30(1 698,400 2,241,040 618014 I,813.650 2,044,650 7,299.650 2,461,650 2.533,650 3,(61,6511 3,156,650 2,207,650 4,869,654 3,153650 80,509 60,549 60,509 52,744 51345 3.22009 7.247,159 3,058,159 4,722,394 347,12,895 (816.78t} (2217 5.}13 0142,6231 1E43.637) 3542,163) 613,000 596,000 900,tfijt! 505,0110 8380470 598,0(70 17,470,000 2,545.652_ 2,614,652 2„674,65i1 2,754.6511 3,358,630 3,2+2,650 3,272,650 3,332,650 45,133 45,353 45,; 13 43,133 49,333 45, 3203,703 3,957,243 3,317.383 3,377,7113 3,837.783 3,497.793 43,4 (047.893) I042.6833 (042,6231 1E52,625) (842.683) (3143,693) (II 27',4501 (161,5631 _- - (1,352,733N (:,3-' •* (t,323 4994 11,315,1227 (1,3053751 11,272,319) 117.138_294i •,7! `_'^ 1,1108,12I ,x {.t5{,h01 1,219.972 1,214,725 1,321283 19,914,507 154,3015 1114 infi,n11,140 r ptesenlcd 30 (415044ed an1c:y fur (15404134100044463.4 945055e3 (7-30 c'ear aim*rnlloo 4-5301 13145.1Lh3353At1'r9131 ?f134 2013 2030 2017 2016 2019 23370 2021 Bn4d3nu1s R4Sid4111131 1,'nn,114 3cuai 0461511 (LG .51 311313 35110) (3.47.535) 0o005rsu Soss', Fund 3e3emle (1045434.0ee3 313171165, Sewer fiend Usage Re, snuc l utul .3.0650l 0xi 39061ie310,,e 07i5tine A5585,o,o39 I1tvtooe 151::11541(5g ,4755501e Funding (3 1130490,- 044400044141704465347 Exis=ing 1751: 54,v3oo (1'+3) . Sower F4,55 ?3.4isting 14151 0314 F664 • Sewer Fuca 41 100 110 7510 2111 319 2(0 120 I?0 120 35 144 70 1.15 40 70 56 20 0 0 1100(801 E'13 30.10,C 3' 4,6174141 311E E 13005'117030'4 PR132EC• I Nc7 Sever 1'uou Revenue (14609.o.age7 x Nov 7450es Food 115400 3e31nu3 Foul Annual 6049:5 Fund Itevcn0e ..1111416.3338.3060054564494 Tofu( A:cs, AGa0a3,le Fus 3)og New 01}7-305(f 145(ta!,4N'.5 s Nets Debt Service (3'41 5114793799 ". 045763451411540 - Sewer Ned Combined F76018ned Eencr fund I3, cs 4,G (34049663ge) ('ombion,( Se., sr Fuld Clsage ke,eun0 C0460104.91Annuci Debi Servier- 609 cc Combined nonnat ns0essmc^0l?ercouc Combined A45115610 Funding Combino,l op4441if (z Eopesool Colnhined DoS, Scnuc (P 43 (644 6 Cambi(xd Cs41, 113049 - :isw-er Nod 1,4 33.000 109,000 531,000 .'t324 1,339.000 1,665,000 3.33481430 3,1301393) 18143,000 575.060 616,000 618,000 0333700 3004308 1103030) 300.0419 300,000 114,000 100,0033 100,1100 1908100 30034C1E 1,439,010 1,7650003 1.444.000 1,3(9,0011 1.14,1003 6780044 213003 713,510 653,001 423 505 89,544 09,844 39,344 89,344 64,444 30,844 34,344 59,844 1.867,630 1.854.3(4 1.503,314 1,404,044 1.212,344 707,344 807,344 897,544 242,1141 (1274830 026,0434 3(39845) (11381464 {3335061) (1d1,0R7} 046,237) 1150,343) (155,1563 7_3 757 0 0 t3 0 0 0 0 3 0 0 64,8130 255,300 374,300 645.300 843,1040 1.911,300 (101,300 1.169,300 1.305,300 (.34I,300 4315,500 1,405.300 1.4515.500 64,8011 235,600 374,90) 845,300 643„300 1.f111,3011 1,203,390 1,269,300 1,305.300 1•343,300 1,375,800 1,405,300 1,435.800 210,990 203,990 31(° 90 210.991i 210.940 213,91/0 2111,900 110.900 2,37590 210,430 110,990 2105)40 211.991; 275,70C 443790 590,790 056290 1,054,295 13312`15 1,414_00 1.480,390 1,516:90 1,512,290 €,538,71-0 4616,7911 1,646,7941 563.2444 (638331) (64,0741 303,9235 (5149111 470,999, (73,424 375,322. (77,582) (79410) 133.73)7) 064,7765 (31119) 0 . --. - ... - , _ 5.-., . (6352S1 (63,5113 0 :266 (53,528) (61,523: 261,013 " ±# r: ._?,x� 4656, 3,'70S4 r,; ._ 134 141.0 1,375,180 ,4335,3322 f.4r3 +s1,468,,86 3,4339,033 ?#013 7,17.644 (I39.519 1,.?77 .747 I00 1G0 (GO 2036 11 0 i) 600 538.000 710.3339 1011,000 100,0034 03831103 038,11130 89.544 59,844 727,544 727,6441 (3 4,6144 1169,552) 0 127,844 (174.6301 7-} 13,0747 3306 STrc 1,500.000 14,470,000 49,344 2,116058 1151 727.3e4 (3.536963 (179,573) (7 213,3,31 5,493,^_51 0 0 1,49500 15,08.500 1,495,500 15,475,500 210.491E 3,161,550 011 1 703,790 18,643,350 (92.537) 11. E34,07„) (63,533) . c4.. 1,433000 3,3311.31044 1,665,000 131146610 1.2135000 3,1141A351 578,0179 618,000 036.037 553.009 933.00t 516,000 539.000 538,001 5186100 161,800 335.300 474.800 745,300 943.300 3,131 33(0 1,103,300 1,309 390 3,d03,300 1,441,300 t,475.3(70 1,505,300 1,535,100 1,50.201 545,609 3,307,300 1,674,6940 2,144.600 2,050,300 2,362,337 2.15-43133 3,933,303 1,937.300 2.02).3U0 1,994,3393 2,037,351) 2,043,3133 2,013,800 2,303.Ri1v 2,133,801 731,103 63(5678 300.334 300.334 300,134 300.834 300,634 300.834 030,334 3107.334 30U.Ji34 300,134 .10(2834 300,834 300 814 2324,101 1,314473 2445,614 2.360,134 3,463,134 2,355,134 2,132,134 2,285,134 2,30.1,1.34 2,295,134 2,3(4.521 22,344,034 2,374,614 2,404,634 2,4.14,634 (163,732' 1585,569) 1193,136} 1196.870/ 1732377) (208,8501 (215,126i (2:1,5791 (2?8.227 1235.0741 (213.11'- 5249,30)' (155 3011 3704,577 1221,7(07 45: - 344- 3'. 331., -- .. ---. , 3,'Sf-. 3 $4 . _ '306 931 . 3,733,i 3: _- 3.z'1" , ,_.: •3; ...3',.' 3, 255 _.... - ._. 13 R7t.033 16,973,500 308148,500 5.2El 315 30.310.316 0,354,4340 TI117, CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 10/20/15 REGULAR ITEM: #16 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Lake Elmo Water Rate Analysis Julie Fliflet Cathy Bendel Cathy Bendel SUGGESTED ORDER OF BUSINESS: Introduction of Item Julie Flitlet - Report/Presentation ....... .......... ...... . ......... ...... ........... Julie Fliflet - Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council - Action on Motion Mayor Facilitates PUBLIC POLICY STATEMENT: NONE BACKGROUND AND STAFF REPORT: In 2010 due to the State mandated water conservation initiative, the City of Lake Elmo rnoved to a tiered rate structure. Council Member Fliflet, as Finance Committee Chair and the City Finance Director have done some initial high level analysis and feel there is a potential to reduce the rates in the near future. Additional analysis needs to be done to determine what modifications can and should be made to the current rate structure. RECOMMENDATIONS: Move to direct the City Finance Committee to further review and provide to the City Council their recommendation related to the possibility of reducing the water rates, proposed options for change and the tinning of the proposed changes, CRY 0(1.41, Elmo Growth Pro( edimil 10311 ui, of Residential and Commercial [Levant's, vs Dell( Service Ravtuenta Sows' 1.114 2014-2020 (7-10 year absorption rate' REVENUE IMPACT Buildouis itraidential Commercial 2013 2016 7.01? 2015 2019 2020 202.1 '2022 23123 2024 2(325 2026 2027 2028 2029 Tatal 100 130 210 210 310 210 120 120 120 115 100 1032 03 70 135 9(1 70 56 2(1 0 100 1011 2056 600 EXISTING -SEWER FUND (81238151 Esisling Sewn Fund Revorue 39on-33,«ge) x 4433,000 1.339,01.10 1,663,000 1,314,000 1.219,0160 1,043606 578,000 618,000 613,000 53331(10 5331.000 535,000 538,000 533,000 538,000 I 3,070,000 SACS Exiiiing Sorer Fund Usage Fte•olue • 1110,000 100,000 1 oo,00n tuo,uoo loo.000 100,000 100.000 100.000 I oo,noo 'ilium 1 oo,000 loo,ono I (moo oo,000 1 oo.000 1,5031,000 -101.0 Annual Existing Revenue 1,333.000 1,439.000 1.765,000 43114.000 1,319,000 1.143,000 678.000 713,000 718,000 653,000 638,1106 638,000 638,000 63 5,11011 635,000 14,570,000 Eximing A3se91meril Ilevemie s 530,3 413 -12508 59,844 89,844 59,844 89,544 89,844 89,544 89,844 89,8314 89,844 80,8431 39.341 39.83131 89,8 1-1 2,116,96S 051 Tried Ex06ing. Available Funding 2,033,313 1.867,038 1,554,5431 1,503,844 1,403,344 1,232,844 767,544 51(7,81,1 007,844 742,34.1 727,844 727.844 727,8144 721,544 727,544 16,686,965 Existing Unarming Expenxes x ((22.3180) (122,4881 (1264 63) 029,9451 3 133.8461 ((31,1461) (14(,997) (146,237) (150,6451 (155,16)1 ( 09,819) (1(+4,6141 ( 169,5)21 (174,639) (1798781 (2.215,3581 Existing Debt service (Pt-1)- Sewer Fund x (326,390) (372,3471 (372,703) (373,010) 4368,2171 (371,199) (366,277) (366,2771 (366,277) (366,277) (366,177) (366,377) (366,277) (306,277) 33660771 0,450.3591 Eximi lig NI Cash Bow - Sewer Fond 4604,435 1,372,855' 1.355.978 1,01113,886 8916,78 1 72.3,783 259.569 2.95.309 290,922 221.40 201,747 196.953 192,01,5 136,925 151,689 5,991-251 PROJECTED IMPACT 591311 FILL DOWNTOWN PROJECT New Scwor Fund Ronnie (NOn-0433g) X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ntx.,SC1uer Fund Usage Revenue N 64,000 235,800 179,300 645,300 843,300 40 1 1„300 4203,300 4269,300 1,305,300 1,341.3(1(1 1,375,300 1,4)43.0(01 1,433,80(1 1,463,5033 I 495.800 15,4731,3E0 Total Annsol Sewer Fund !L.-venue N 64,800 235,800 379.800 645,300 543,300 1.011,300 1.203.300 1,269,3011 1403,300 1,341,30 1,375,500 , 05,800 1,433,500 1,465,9(10 1,493,500 13.478,50 Nov annual a4ses00e141 revenue 210,900 210,990 210,990 210,990 210,990 210,990 210,990 710,990 210,99(1 210,990 210.990 210,990 210,99(1 210,990 210.99U 3,164,830 0)1 Toed New Available Funding 275,790 446,790 590,790 356.290 1054.290 1.222,290 1,414,790 1,480,290" 41516,290 1,552,29D 1,5336,790 1,616.790 1,616,790 1,676.790 1,705,190 18,643,350 Nov Opel-Rin5 EX13,:xli.:5, x 051,2441 (63,031) (64,914) (66,923) (68,931) (70,999) (73,)291 (75,322) (77.5821) 09,9101 1524(17) (S4,776) (87.3191 (89,939) 192.6371 (1,139,0721 New Deb( So•ace (R1 I p - Sewer Fund A 0 (15,0)31 ((5,305) 16.5,511) (60,550) (65,1893 (63,5281 (63,525) 633,5231 (63,538) 03.5251 03.3251 (63,528i (63,525) (63.525 (S03,640) Nov Cash Flow - Sewer Fund 214,546 367,876 5 10„111 720,556 918,2309 1,4156,102 1,277,633 4341.440 1,373%150 1,405,832 1.440,955 1,468,456 1.495,943 1,323,323 1,530.625 10,70(3,63X Cuinbined Combined Sewer Fund itceeinie (54336-u•age) 1,433,000 1,339,000 1,6650(131 1,3 14,000 1,219,000 12313,000 . 373,000 615,000 618,000 553,000 538,006 5.35,000 538,3910 5.19,000 538,006 13,070,1910 Combined Sewer Fund Usage RCVCOLIc 104,800 335.1)00 479,500 745,3011 943,300 1,11 1,300 4,303.300 1,369,300 1,405,300 1,431.300 I 3173,5110 1,505,800 1,535,8310 1,365,800 1.595.500 16,978,500 Combinol Annual Delta Serone - Sowo'r -1,597,500 1,674,500 3,144,509 2,059.30(1 2.162,300 2.1 51.319) 10381,3031 1,957,300 2,023,306 1,994.390 2,013,000 2,043,800 2.073,900 2,104800 2,133.5110 30,048,500 Combined annual I55eSSIIIC01 ittix11110 731,303 439,678 3(10,834 300.834 300,334 300,534 300,83,1 300.834 300,834 300,334 300,534 100,834 300,1334 300,534 300,834 .3,3151.513 Combined Available Funding "" 2,329403 2.314,478 2,445,634 2,36(1,134 2.463.134 2,4)5,1 31 2,152,134 2,285,114 2.32,1,134 2,395,134 2,314,634 2,34346331 2,374,6331 2,404,634 2,3134,634 35.330,318 Combined Operaling Expe41e, ((53,732) (185,506 (191,136) (10,870 (2)12.7771 (205,560) (215,126) (224579) (2234227) (235,071) (2312,126) (249,3916 (236,5711 (264.577) (222,51.31 (3,354,43))) Combined Debi Service (128311 3 Sewer Fund (326,390) (356,150) (358,208) (441,52)1 (43.5,067) (436,3551 (429,505) (.119,803) (429,805) (429.505) 4129.51151 (429,e051 o29:0051 (429.305) 1429,8051 16,2E3.(99) Co ottined Cash Flow - Sewer Fund 1-81)S398 1 1,74029 1,866.259 1,7213742 1.525.290 1,509=586 4337,703 1,636.749 1,666402 1,030,255 1.642,703 1,665,439 1,657,957 4710251 4732,314 21,691,559 Cit, of Lake Limo (Tama tit Proiectiuns Roll un or Residential and Commercial ttaventte t. 6 Debi Senice Payments MII 3014,200 (7A11 venr rate) REVENUE IMPACT Biuldouu Rc5irlentia Commercial 1015 2106 2017 2018 201u 2020 2021 2022 2023 2024 2025 2026 2027 2628 2029 Total 100 136 210 21(1 210 210 120 11 1, 11 0 0 0 1331 35 31 51 55 55 53 70 40 4(1 40 9 0 0 0 135 )666 EXISTING .WATER FUND (8,25)151 Eatstitig. Wow Fund Re,ctrue (Norr.usage) , I ,395.000 1,273,000 1.911.000 1,374,010 j.343,000 1,142,0110 6015000 2.203.0170 618,500 611,00d 4 598,000 593,000 348,51XI 15.470.000 75'01..0°311)1 '75r;)81',1(X15Y0 Ealsting Wow Fond Usage 13.c,entre ,. 763,0511 763.050 763,050 763,050 763050 763,050 763.050 763,050 767,050 703,050 763,030 763.05(1 70,050 11445.7.50 Total Annue E5005ag Revenue 2.052.050 2.030.050 2,674,115,1 2,137.00 2,11 1,050 1.905,050 1,4613150 3,971,0511 1,361,050 1,776,030 1,361,050 1.10 4050 1,361,050 1,301.1150 1,701.056 26,915.750 Existitir ass,smenl Revenue .,. 1111.604 110,617 53,744 52,744 52,744 52,7.14 52,744 52.744 51,243 45.111 45.113 45.111 45.133 45,1 .15,133 931,1109 1751 Total Exislinu At:mit-161c Funding 2.246.931 2,146,605 1,726.79-1 2.149,794 2,107,794 4937,791 1,513,794 3,023,794 1,432,295 4421,167 1,406.183 1.406,183 06141 07 1,406,183 1.406,183 27,353,759 6N010l3Oper01107L•p<116e6 N 0777.9) (389,20') 000.8921 141259191 6125,2061 (438,06/0 (451,20)1 1451,2081 (451.7081 )451,308) (451,3051 (4(1,208) (151,20E1) (45)2081 1451-20) (6,505,1531 ENO ing Debt serviceir t II - Waier Fill id 1459,12_41 (574,2651 (632,0931 1063.1931 1651,5431 1643.943) (629,7471 '704,633) (702,8771 (614,6E8) (695,938) (691,500) (791,272) (704,5941 (695.147) (9.8)6.1331 E Xrililq. Net CaM Flow ,.. Wairr, Fond 1,409,931 1,163.163 1,011.4106 1,111.682 1,11,54,945 475.705 433,2.13 1,867.053 274.210 285.187 259.037 263,475 257,743 750,381 259,828 11,512,473 PROJECT ED !nip Acr WITII RILL DOWNTOWN PROJEC t Nov Woo, Fond Revenue (Non -wage, t; 0 0 0 0 0 0 0 0 It 0 0 il I/ 0 0 11 New Water Fund 1.kage Revelltlf s 72-11.10 276,100 161,100 789,600 1.115146110 1.2241.0013 1,530,600 1,093.410 1.710.610 1,762,60 1.851400 19114109 1.971,600 2,031,60U 2,091,600 20,584,500 Toad Annual Water Fond RC0e000 X 77.100 27,100 461,100 289,010 1,05115,70 1.231,600 1,536,600 1,66S,009 1,772,009 1,762,000 1,850600 1,911,600 1,971,000 2.031,014 2,091,060 20.504.500 New amatal wessment tuverata 7.765 7.765 7.765 7,765 7.1705 7,765 7.765 0 0 I) 0 0 0 0 5.4,352 P11 7 Mal New pootiAblo Funding 141,065 2115,1165 4011365 702,365 1,05065 1,209,305 1,544,365 1,698,601 4770.600 1,782,600 ,600 1,771,640 1,971,010 2,113100 2..091,6011 20,678,552 New Operating Expenses n 166.651 / 1133„101) (137,3071 1133,3071 1791,413/ (391.4751 (391,175) (791,4751 1391.4751 (391,47.51 1,4731 (391.475) 1391,475) 091,415) (39(,475) (4,77.3,76 2) 0,ersizi6g, watertnaim % 0..0.661/ 0 0 0 0 0 11 05 0 01161,860 New Data 0-6,60e 0+1) .. Wata Futtd , 0 0 (279,614/ 1350.0561 (401,740) j406,974.1 172,5-45) (704,4361 (656,327) 16615„2181 (050,109) 1031.999/ 013,8901 1595,75I 1 1577.6721 (7,302.1611 31., 000, Flow - latatat Fatal 1143.547) 152,5511 55.944 307,202 263.150 490,916 420,345 0112,619 602,796 727..507 810.016 838,126 166.235 1,04-4344 1,132,453 8,402,034 Ctanbined Combined Water Fund Revenue (Nuti.osnc) Condoinal Wart, Fond [Isaac Rm., Cundmmal Aiutual Certified MI Set - Lett.let1 Combined annual sl.essilteill revcout, Combintri Avail:101e Funding Combitnal Opaating Esrcnsca 0versit.iti6; Wate06466, Conilaned Dula Service P 1) Water Fund Conibmol C751( Mow Water Final 1.205.0101 1,173,1810 i511 1,000 1,374,1050 43-4,000 1,142,000 698,000 2.706,030 6115575 613.000 595,111741 5911,01111 5911,0011 593,0117.0 5163000 15,170,000 040.1311 1,041,150 1531-1,1 50 1,532,630 1,813.630 2,044,650 - 2,199,050 3,401,650 2,533.050 2,545,050 2,014,650 2,674,650 3,734,050 2,794,650 235.1,650 32,070.250 2.137.170 2.314.450 3,113,15(1 2,926,650 3,161,050 1,186,650 2,997,650 4,669,6511 5,151,050 34514630 3,212,650 1,772,650 3,312,050 3.192,650 35152,650 47,5011.230 166,040 118,181 611,500 09,500 64.509 60,509 40:509 52,744 51.245 45,133 45,113 45,133 45,111 43,133 45.133 992,302 __. 1,331,799 2,432,531 3,05,059 2,987.159 3,212,159 7,247,159 3.033,159 4,722,394 3,202,895 3,203,783 3,257,781 7„117,703 3,177.787 3,137,751 3,497.781 18,492.612 1441,5501 (571,520) 1534,1991 (546,2.26) 016,781 ) 1829,54 1 ) 072,633( (842.00) 042,553) 012.610/ 1842,083) (842,601 (942,61573 (642,00 042,0531 ( 1 4277,650) (164361) 5161.011 (45311141 (574.265) (91(.707) (1,024,049) 11.057,2831 11.050,917) 11,331,80) 11,400,1709i 11,309,27141 ((.35.7,905) (1,346,047) t 1.323,499) (1,315,1221 11,300,3751 11.772.8191 (17.138,794 ) 1,266,734 1,333,7'20 1.749.751 15116.884 1,345,095 1.100,701 801.503 2,4711.642 971,005 1,008,104 1,069,057 1,151 ,6n1, 1,21,467/1 1,294,72,5 1,332.734 19,014,507 lt ZtVAS:1.; I l01.-22.P 1054tir 15%./.(1`11 0151 ti" I ) (t1-6-R1691 I UZC(kki-) 1.cl..Y690 (firS'UO$ ..(ZITCOS) urui-01 (1Wi9t.4 INT:;1,5) (Iv) 19i5-.:14) (1115'..frv) tif'711,:f ii-)PT( 99.Z:111/Ct. 4S..1-0CZ 61- l'61:rj. e:OI 919'66 ./14)46 919,46 - 919 NO 91Y0'4 6r£'(:1 I ttC S 71 rf 059* WI( >V111M`k; Utir:t Z.tfre Z. a58'.0)11 jCpI 1,1;ir I nz' t to' ocacorc, r47?,7 1 Uf (.1: V I 01101i 1 I?, 001*(0°). 17,r5lt t rtlfsti 'r u Ir.) ym4-,-,k.,3 Pund. 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Op;ItiK:E-a" 32 Nzr, SN,fr.:" I) F 'NUJ 442I hrt, 0 0 o o o ( 0 looNo ookoto loo,poo tork000 loo.rroo loo,don 1110.114 loomoo 1140,4001 loo,ouu 140,4210 (00:(1t111 100,fl11t) 110 06 700,0‘14.1 I L37,SIA7 1137,087 81857 1471587 I 61,1;0 137,3017 I 111,1117 _ I .111;.1,111 207 ,N117 7,M4 2 0,10,1 4137,7117 2173X) 747,40 207)0 1,61 3,';04; (127,427I (137,41141) (124,101 (1231,943) 1133)1461 ((3716 1) ;141,011 (914.7(0) 1326,39111 _ J37,2,3471 ll'i 17031 (373,011); 130,2171 (17).1.61 1366,7;111 Al,55o,ily 1 ,r,er.,,4;1, ofir, 4:9 pro.or,' 1 ,2 i.3,011: (214,176) (.221.11?.1 3744,157; (1.440.7151 0 1,:44449,1449 1,4406 I .fr:40.00-t) 1,121•044' 3 6724 •.) ; , I '14:°';•.913.)1;10 6900 31953; 47NO 7i54, 0 311.41 1 117.WO 4,134.3)) ,324400 1,456,504 1,1lo);)) )1o3,4111 113:)i6.1441454;;19 IL;1$1114 111)10 )11))10 21616 11(1''1210S;411,411 1,471;930 ('1.1 1.7)5;191) ;0PA; 2351150 2,17090 2,5::);1,9:),3)0 1:570544 ;3941.91 (01,4111) ) (6107=1) o04,025 s1((1442) 1(3470) (349,2.i) 15.0331 115103; 16%3111 5. j5.1,7) (ol,s731 1)95,410 I ..7T,14,,7 r!11 .11 134 2011,fi11tii:IS.,q,33 13,111,23.t („"4:,4631114 4700414134.44.1 01441144 044v.tmst Ccathili-Al &Niel' F.414 117,8110011z,1,44, 314,.100 CtontIliind Anti Ekbi it'on1Ww24 nnoall -.;smxtu C. tiiICTI Avaitbiz Ft;wlivE,. 73.113,77 7 Owillt14 opraine ; (11;3,731) Cootiold 400 6494911144(441')) - i326,341)1 nour 14! 3)35-4 1,3 2,311,311) t ,•,4;13;13) 1311,130o 1, Apoo 49.331314 65/,13111 11,31,1741.1 416.5,111 317.3141! /44,46-4 83 5,4 00 .130,3,1) 3)17.(U4 .R.34,1.101) 1,1*509 -,,,,:)...,p,go 2,065...100 2.4139,000 1.4421141'/ (.01451) 13,71 i,00c; 395477 3;3f.„..177 39; .377 3971177 336 477 341301) 2.792,130 2,15547; 2,639,67 7 241,4,27) 2,434,277 7:21,277 2 05i,411 1.13107,130 ((23,559) (19 1.1)51 ((40,870) )203,77/1 (zoi;.laro (215,110 r 1 ,ni,o7o) (3110,1901 00:108I 7,441,321) (415,067; 14354851 (429505) 123345„5393 141114,7i; 2..);!;1,332 I 3125,1.41)). 144311,9) 3 1.592349)9 1,413.341; 117177.9139