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Home My WebLink About11-17-15 CCMPTI (11'1" OF LAKE ELMO Our Mission if 1.0 PrOl'ide Omility S elvices 1,1 i Ficca/IT Res fit& — ZV1i,i,ier 11,10e Praerriq the City's Open .S' ace Clonicter NOTICE OF MEETING City Council Meeting Tuesday, November 17, 2015 7:00 P.M. City of Lake Elmo 3800 Laverne Avenue North Agenda A. Call to Order • Parliamentarian Introduction B. Pledge of Allegiance A. Roll Call/Order of Business B. Approval of Agenda C. Accept Minutes 1. Approve November 4, 2015 Minutes D. Council Reports E. Presentations/Public Comments/Inquiries F. Finance Consent Agenda 2. Approve Payment of Disbursements 3. Accept Financial Report Dated October 31, 2015 4. Accept Building Report Dated October 31, 2015 5. Accept Assessors Report Dated October 31, 2015 6. Approve Eagle Point Blvd. Street Improvements Pay Request No. 3 7. Approve Special Assessment Payoff for Kleis Property G. Other Consent Agenda 8. Water Tower No. 4 — Approve Preliminary Design Recommendations 9. Downtown Phase 1 Improvements — Approve Design Revisions for Upper St. and Library Parkin H. Regular Agenda 10. Reconsider Hammes Plat Extension (Bloyer request) 11. Clari fication of Manning Avenue Redesign and Funding Options (W/et/Lundgren request) 12. Search Firm for City Administrator 13. High Priority for Highway 5/County Road 14 (Eli/let request) 1. Staff Reports and Announcements J. Adjourn CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 A. CALL TO ORDER Mayor Pearson called the meeting to order at 6:30 pin. PRESENT: Mayor Mike Pearson and Council Members Julie Fliflet, Anne Smith, Justin Bloyer, and Jill Lundgren. Staff present: Interim Administrator Schroeder, City Attorney Snyder, City Engineer Griffin, City Planner Wensman, and City Clerk Johnson. B. PLANNING COMMISSION INTERVIEW Susan Dunn was interviewed for a vacancy on the Planning Commission, Councilmember Bloyer, seconded by Councilmember Fliflet, moved TO APPOINT MAYOR DUNN TO THE PLANNING COMMISSION. MOTION PASSED 5 — O. C. PLEDGE OF ALLIGENCE D. APPROVAL OF AGENDA Items 4, 7, 9 and 11 were removed from the Consent Agenda and Item 12 was moved to the beginning of the Regular Agenda, Councilmember Smith, seconded by Mayor Pearson, moved TO APPROVE THE AGENDA AS AMENDED. MOTION PASSED 5 — O. E. ACCEPT MINUTES Minutes of the October 20, 2015 Regular Meeting were accepted as presented. COUNCIL REPORTS Mayor Pearson: Thanked Washington County for hosting neighborhood meetings on the Olson Lake Road project, met with owner on 33'd Street regarding right of way concerns, met with. Fields of St. Croix residents, announced the upcoming Meeting with the Mayor, noted that the ISD 622 election went well, and welcomed Stephen Wensman to the City staff. Councilmember Smith: Met with Ellie Hammes, met with Fields II residents regarding realignment of County Rd. 5, met with Focus Engineering and took calls from developers. Councilmember Fliflet: Met with residents regarding various issues, noted Kyle Klatt's last day with the City and thanked him for his service, welcomed the new City Planner and thanked Ben Gozola for his high quality work during the transition period. Councilmember Bloyer: Received a lot of emails from Fields II residents, met with League of Minnesota Cities with Councilmember Fliflet, Councilmember Lundgren: Met with Fields II residents, thanked staff for meeting with Councilmembers prior to the Council meeting to answer questions and welcomed City Planner Wensman. PUBLIC COMMENTS/INQUIRIES Mike Reeves, 11075 14`11 Street North, commented on City Council effectiveness and interaction with each other, and censure of Councilmember Bloyer. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 Christine Nelson commented on her application to serve on the HR Committee and comments made concerning her experience. PRESENTATIONS None FINANCE CONSENT AGENDA 2. Approve Payment of Disbursements 3. Approve 404 Lake Elmo Avenue Assessment Agreement 5. Wildflower at Lake Elmo — Approve Release of Grading Security per the Site Grading Agreement 6. Eagle Point Boulevard Street Improvements — Change Order No. 2 Councilmember Bloyer, seconded by Councihnember Smith, moved TO APPROVE THE FINANCE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. OTHER CONSENT AGENDA 8. Receive Building Department Report 10. Motion to Request Being Added to the County CIP for 2017 Councilmensber Smith, seconded by Councilmember Lundgren, moved TO APPROVE THE OTHER CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. ITEM 12: 2016 STREET IMPROVEMENTS — IMPROVEMENT HEARING, ORDER PREPARATION OF PLANS AND SPECIFICAITONS AND PUBLIC HEARING City Engineer Griffin provided an introduction of the history of the project and planning. City Engineer Stempski reviewed the project schedule for each of the three portions of the project, providing details on the improvements proposed for each area. Stempski also reviewed the assessable properties and the costs for each neighborhood with the City share and per unit assessment rate for the proposed street project and optional water project. Councilmember Smith, seconded by Councilmember Bloyer, moved TO OPEN THE PUBLIC HEARING AT 8:00 P.M. MOTION PASSED 5 — O. Curt Monteith, 331 Julep, requested clarification on the project area and suggested squaring off the parking area at the park. Wayne Hector, 5110 Kirkwood, provided a written statement in favor of the project. David Loos, 3567 Kelvin, spoke in favor of the water main improvement due to pollution from the landfill and plume, adding he is not in favor of the road project unless the water portion is included. Dick Hedquist, 3440 Kelvin, questioned the expense for the water connection and additional cost for looping. Bill Rogers, 3490 Kelvin, spoke against the water project and stated the road project should be paid from tax dollars due to City neglect in maintaining the road. Page 2 of 7 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 Joe Chaves, 3505 Kelvin, stated that street maintenance has been lacking. Allen Kristenson, 5230 Kirkwood, spoke in favor of the project. Councilmember Bloyer, seconded by Councihnentber Smith, moved TO CLOSE THE PUBLIC HEARING AT 8:22 P.M. MOTION PASSED 5 — O. Discussion was held concerning the water utility portion of the project and funding options. City Engineer Griffin reviewed the 2030 Comprehensive Water System Plan as it relates to the Kelvin project. Councihnember Bloyer, seconded by Councibnember Smith, moved TO AMEND RESOLUTION 2015- 82 TO INCLUDE STONGATE AND KIRKWOOD AREAS AND REMOVE THE KELVIN AVENUE AREA FROM THE PROJECT. MOTION PASSED 5 — 0. Discussion held concerning the Kelvin Avenue area of the project. Citizen input was considered and allowing payment on the water connection as was done with the Keats Avenue project was discussed. Councilmember Fliflet stated that the road is not well traveled and the project could be postponed. Councibnember Lundgren, seconded by Councilmember Sntith, moved TO ADOPT 2015-82 ORDERING THE 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS AND THE PREPARATION OF PLANS AND SPECIFICATIONS AS AMENDED, WITH REMOVAL OF T1 6" WATER MAIN LATERAL TO THE EAST, AND TO AMEND THE WA TER LATERAL ASSESSMENT TO $2,900 WITH AN ADDITIONAL $2,900 DEFERRED TO THE TIME OF CONNECTION. MOTION PASSED 3 — 2. (Bloyer, Fliflet — Nay) Councilmember Bloyer stated he was opposed to the motion due to the S12,000 assessment on the north portion of the project. City Engineer Griffin reviewed the bids received for engineering design and support services. Mayor Pearson, seconded by Councilmember Lundgren., moved TO APPROVE A PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES CONTRACT WITH SEH AS RECOMMENDED BY THE CITY ENGINEER. MOTION PASSED 5 — 0. ITEM 4: APPROVAL FOR GASB 67 & 68 VALUATION ACTUARIAL SERVICES CONTRACT Councilmember Fliflet reported that it is a new requirement to approve actuarial review on an annual basis. Councihnember Fliflet, seconded by Councilmember Smith, moved TO APPROVE THE CONTRACT FOR ACTUARIAL SERVICES AND ACCEPT AS AN ANNUAL POLICY NOT REQUIRING CITY COUNCIL APPROVAL EACH YEAR. MOTION PASSED 5 — O. ITEM 7: RETAINING WALL FOR LIONS PARK Interim Administrator Schroeder explained the need for a retaining wall in Lions Park needed to support the trail as a result of a change in grade with the downtown project. Page 3 of 7 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO APPROVE THE RETAINING WALL CHANGE ORDER FOR LIONS PARK. MOTION PASSED 5 — O. ITEM 9: APPROVE MASSAGE LICENSE RENEWALS Mayor Pearson, seconded by Councilmember Fliflet, moved TO APPROVE THE LICENSE RENEWAL FOR RENEW AND RECOVER MASSAGE. MOTION PASSED 5 — O. Mayor Pearson, seconded by Councilmember Lundgren, moved TO TABLE THE LICENSE RENEWAL FOR NIRVANA MASSAGE & SPA. MOTION PASSED 5 — O. Councilmember Lundgren, seconded by Councilmember Smith, inoved TO APPROVE THE LICENSE RENEWALS FOR BODY & SOUL AND JENNIFER MERTES. MOTION PASSED 5 — O. ITEM II: REASSIGNMENT OF INWOOD DEVELOPMENT CONTRACTS Interim Administrator Schroeder reported that Mil Homes is acquiring the assets of Hans Hagen Homes. Schroeder explained that Hans Hagen Homes will continue to construct the homes and there will be no design changes. Councilmember Smith, seconded by Councilmember Lundgren, moved TO REASSIGN DEVELOPMENT CONTRACTS FROM HANS HAGEN HOMES TO M/I HOMES, LLC. MOTION PASSED 5 — O. ITEM 13: HAMMES PLAT EXTENSION Interim Administrator Schroeder reviewed the request for an extension of the plat approved in 2014. Councilmember Fliflet requested clarification on how the moratorium affects this request. City Attorney Snyder stated that the moratorium does not apply to previously approved plats. Discussion held concerning outstanding special assessments and property taxes. Mayor Pearson, seconded by Councilmember Bloyer, moved TO EXTEND THE PRELIMINARY AND FINAL PLAT APPROVAL AND DEVELOPMENT CONTRACT FOR TWO YEARS THROUGH OCTOBER 7, 2016 WITH THE CONDITION THAT ALL SPECIAL ASSESSMENTS BE PAID AT PLAT, AND THAT THE DEVELOPER'S AGREEMENT BE EXECUTED BY A DEVELOPER AS A CONDITION OF RECORDING THE PLAT. MOTION PASSED 3 — 2. (Fliflet, Lundgren — Nay) Mayor Pearson, seconded by Councilmember Smith, moved THAT ASSESSMENT ARREARAGES AND BALANCE BE PAID WHEN OTHERWISE DUE UNDER THE CONTRACT. MOTION PASSED 3 — 0 — 2. (Fliflet, Lundgren — abstain) ITEM 14: FtFP REOUEST FROM PARKS COMMISSION FOR BALLPARK REDESIGN Page 4 of 7 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 Parks Commission Chair Weis explained the scope of the RFP request and presented photos of ball parks in other Minnesota cities. Weis explained that the Parks Commission has placed Lions Park on the Parks Commission CIP and has incurred significant cost for repairs, prompting the need for further planning. Curt Monteith, 331 Julep, asked for denial of the request and stated that future parks should include long space, not just tot lots. Barry Weeks, 3647 Lake Elmo Avenue, stated that the ball field is a tradition in the area and is heavily used. Pam Hartley, 10010 Tapestry, spoke as a Parks Conunissioner, stating that the Commission was unanimous in its decision to move forward toward making Lions Park a focal point and asset for the community. Nadine Obennueller stated she loves Lions Park and baseball is great for the town but the park needs freshening up. Jerry Kromschroeder, 3517 Lake Elmo Avenue, stated that Lions Park is an icon and anything that can be done to improve it would be a good thing. Parks Chair Weis discussed a potential timeline for receiving plans and initiating a project. Councihnember Flifiet, seconded by Councilmember Bloyer, moved TO ISSUE AN RFP FOR ARCHITECTURAL WORK TO REDESIGN THE BALLFIELDS IN THE HISTORIC DOWNTOWN. MOTION PASSED 5 — O. ITEM 15: BUILDING DEPARTMENT TRUCK Interim Administrator Schroeder reviewed bids received for two vehicle options under leasing and purchasing plans. Councilmember Lundgren stated that a leased vehicle would be cheaper for the City in the long run. Councilmember Fliflet stated she is in favor of leasing and allowing staff to tum in leased vehicles for new leased vehicles without City Council approval. Mayor Pearson, seconded by Councilmember Bloyer, moved TO PURCHASE A 2016 JEEP COMPASS WITH A LOAN FROM LAKE ELMO BANK AT 7.99%. MOTION PASSED 3 — 2. (Fiillet, Lundgren — Nay) ITEM 16: OP ORDINANCE DEVELOPMENT DISCUSSION Interim Administrator Schroeder reviewed the general requirements regarding density in the OP zoning district and questions concerning potential revisions. Councilmembers noted restrictions in the current code and potential for improving it, Councihnember Fliflet, seconded by Councilmember Smith, moved FOR THE PLANNING COMMISSION TO DIRECT THE OP ORDINANCE BACK TO THE PLANNING COMMISSION FOR CONSIDERATION BASED ON THE AREAS IDENTIFIED IN Page 5 of 7 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 ORDINANCE THAT WERE DISCUSSED BY THE CITY COUNCIL. MOTION PASSED 3 — 1 — 1. (Bloyer — Nay, Pearson — Abstain) ITEM 17: PARLIAMENTARIAN DISCUSSION Councilmember Fliflet stated that she would like the Council to hire a parliamentarian to run the City Council meetings while the Council continues to work toward better relations. Discussion held concerning the current Council meeting procedures and decorum. Conneihnember Fliflet, seconded by Councilmember Smith, moved TO DIRECT THE ADMINISTRATOR TO HIRE A PARLIAMENTARIAN OF HIS CHOICE FOR THE NEXT COUNCIL _MEETING. MOTION PASSED 3 — 1 — 1. (Bloyer — Nay, Pearson — Abstain) Dale Doerschner — 3150 Lake Elmo Avenue — questioned the cost and effectiveness of hiring a parliamentarian. ITEM 18: RFP PROCESS FOR ENGINEERING AND LEGAL CONTRACTS Councilmember Fliflet asked staff to look into the current contracts with City consultants to determine if the City needs to start an RFP process as part of year end planning. ITEM 19: INTERIM CITY ADMINISTRATOR CONTRACT City Attorney Snyder stated that he prepared a letter to the Council and provided a copy of the Interim Administrator's contract for Council review. Councilmember Bloyer suggested the City Attorney negotiate with the Interim Administrator for an extension to allow the City time to stabilize. Councilmember Fliflet stated the City needs to finish the process and conduct a search for a permanent Administrator but noted she is against using a search firm. Councilmember Smith stated she is in favor of using a search firm and offered to gather additional information for the next meeting. ITEM 20: PROFORMA UPDATE Interim Administrator Schroeder reported on follow up he conducted on questions from the previous Council meeting. Schroeder explained that the document is a very complex, interlinked spreadsheet with issues in calculations that occur after the year 2021. Schroeder reiterated his recommendation from the previous meeting for the City to purchase software from an outside vendor and hire a contractor to input the information to replace use of the spreadsheet. Wally Nelson, 4582 Lilac Lane, thanked staff for admitting errors in the spreadsheet and offered assistance to the Finance Director and Finance Committee Chair. STAFF REPORTS AND ANNOUNCEMENTS Interim City Administrator Schroeder: Attended a library meeting, Washington County municipal water meeting, League of Minnesota Cities Meeting, met with developers, attended an in-service regarding livable communities. Page 6 of 7 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 4, 2015 City Clerk Johnson: Reported that the ISD 622 special election went very smoothly with a 25% voter turnout, and thanked City staff and election judges for their help. Attended an HR training last week, preparing for HR Committee meeting Monday, November 9th, posted Community Development Director position opening, interviewing candidates for the Office Administrative Assistant position later in the week, working on license renewals and assisting residents with special assessment questions, Noted City Hall will be closed on Wednesday, November 11th in observance of Veteran's Day. Meeting adjourned at 12:26 a.m. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 7 of 7 T1 IF. CI l'1' LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: November 17, 2015 CONSENT ITEM #2 MOTION AGENDA ITEM: Approve Disbursements in the amount of $698,524.57 SUBMITTED BY: Patty Baker, Accountant THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED 0 ER OF BUSINESS: Introduction of Item ................... ........ ..... City Administrator Report/Presentation........ .................. ......................City Administrator Questions from Council to Staff ...... ....................................... Mayor Facilitates Call for Motion ...................... ..... ............. ..... . ..... ............ Mayor & City Council Discussion ...... ..... ........ .......... ................ ....... ............ Mayor & City Council Action on Motion.................... ....... ............. ........................... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $698,524.57 SUMIVIARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $698,524.57. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA page 1 -- City Council Meeting [Consent Agenda Item 21 November 17, 2015 BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 17,868.45 Payroll Taxes to IRS & MN Dept of Revenue 11/12/15 ACH $ 6,472.82 Payroll Retirement to PERA 11/12/15 DD6754-DD6803 8 46,407.53 Payroli Dated (Direct Deposits) 11/12/15 43570-43636 8 627,775.77 Accounts Payable 11/17/15 TOTAL $ 698,524.57 RECOMMENDATION,: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $698,524.57. ATTACHMENTS: Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List (Jser: PattyB Printed: I/1212015 - 1:13 PM 13atch: 004- 1-2015 Invoice tl Inv 1)ate AMERICAN American Eng and Testing, Inc. 69418 1(1/31/2015 409-480-8000-43030 Engineering Services 69418 Total: AMERICAN Total: A11101111( Quantity Punt Dale Description Reference Task Type 1'0 # Close l'OLine 986.00 0.00 11/17/2015 2015.120 Eagle Point Blvd No 0000 986,00 986,00 BA KER pAT Baker Patricia 2015-10 11/06/2015 612.50 0.00 11/17/2015 Contract flours - October No 0000 101 -410-1520-43150 Contract Services 2015-10 11 /06/2015 250.00 0,00 11/17/2015 Contract Hours - October No 0000 101-410-1320-43150 Contract Services 2015-10 I I/06/2015 1,225,00 0.00 11/17/2015 Contract Hours - October No 0000 601-494-9400-43150 Contract Services 2015-10 11/06/2015 245.00 0.00 11/17/2015 Contract Hours - October No 0000 607-495-9450-43150 Contract Services 2015-10 11/06/2015 367.50 0,00 11/17/2015 Contract Hours - October No 0000 603-496-9500-43 150 Contract Services 2015-10 Total: 2,700.00 BAKERPAT Total: 2,700.00 CENCOLLE Century College 596939 10130/2015 825.00 0.00 11/17/2015 1/4 Yearly CEU training I 01-420-2220-44370 Conferences & Training 596939 Total: 825.00 CENCOLLE Total: 825.00 COMCAST Comcast I 0127/2015 101-420-2220-44300 1\4iscellaneous Total: 7,90 0.00 II/ I 7/2015 Monthly Service 7,90 No 0000 No 11000 AP - To Be Paid Proof List (1 1/12115 - 1:13 Pivr) Page 1 Invoice g Inv Dale Amount Quantity Pint Date Description Reference Task Type PO # Close I'OLine COMCAST Total: 7.90 crwiLoom City of Bloomington Oct- 15 11/12/2015 31.50 0,00 11/17/2015 Lab Bacteria Testing - October No 0000 001-494-9400-42270 Utility System Maintenance Oct- 15 Total; 31.50 CTY BLOOM 'Total: 31,50 CTYHIJGO C'ity of Hugo 11/3/15 11/12/2015 172.00 0.00 II/ I 7/2015 Building Inspector Services No 0000 101-420-2400-43150 Inspector Contract Services 11/3/15 11/12/2015 37.29 0.00 11/17/2015 Building Inspector Mileage NO 0000 101-420-2400-43310 Mileage 11/3/15 Total: 209,29 crailiG0 Total: 209.29 CTYOAKDA City of Oakdale October 11/01/2015 12,500.00 0.00 11/17/2015 New Connections - Water No 0000 601-000-0000-20803 WAC due Oakdale October Total: 12.500.00 CTYOAKDA Total: I 2,500.00 CTYOAKDP City of Oakdale 201511024954 10/30/2015 40.55 0.00 11/17/2015 El repair exhaust leak No 0000 101-420-2220-44040 Repairs/Ntaint Eqpt 701511024954 Total: 40.55 CrYOAKDP Total: 40.55 CTYSTPAU City of St. Paul 12691 11/04/2015 1,032.92 0.00 11/17/2015 Asphalt No 0000 101-430-3120-42240 Street Maintenance Materials 12691 Total: 1,037.92 CTYSTPAU Total: 1,032.92 E.1-BB.1012. Riorkinati Barb 11/12/2015 80.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part -lime Salaries Tolal: 80.00 AP - ro Be Paid Proof List 1 1/12/15 - 1:13 PM) Page 2 Invoice ti Inv Date Amount Quantity Pint Dat Description Reference Task E.1-B13,1011 Total: 8000 T) pe # .ose EJ-BSCHU Schumacher Bob 11/12/7015 80.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 1(11-410-1410-41030 Part-time Salaries Total: 80.00 EJ-BSCHU Total: 80.00 111-BWACK Hacker Bill 1 I/12/2015 70.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-4111-1410-41030 Part-time Salaries 70:00 EJ-F3WACK Total: 70.00 EJ-DALLE Allen Diane 11/12/2015 184.25 0,00 I I/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part-time Salaries Total: 184.25 EJ-DALLE Total: 184.25 E.1,1ALLE Allen Jim 11/12/2015 11.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part-time Salaries Total: 11,00 EJ-JALLE Total: 11.00 EJ-JKRUE Krueger Jan 11/12/2015 70.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-141041030 Part-time Salaries Total: 70.00 EJ-JKRUE Total: 70.00 F.I-JROTH Roth Jim 11/12/2015 70.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part-time Salaries Total: 70.00 F...1-1ROTH Total: 70,00 AP - To Be Paid Proof List (11/12/15 - 1:13 PM) Page 3 litloice tl lin Dale Antonia Quantity Pint 1)a te Description Reference Task Type PO t Close POI,iiie 11 Est-LINDI3 Lindberg Margitta 1 1 /1")/20 15 70.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101_1110-1410-41030 Part-time Salaries Total: 70.00 EJ-LINDB Total: 70.00 EJ-LWAGN Wagner Linda I I /17r101 5 80.00 0.00 11/17/2015 Special Election 1 1 /3/20 1 5 No 0000 1(11-410-1410-41030 Part-time Salaries Total: S0.00 EJ-LWAGN Total: 80.00 EJ-vIDARN-1 Menendez Armando 11/12/2015 80.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Port -time Salaries Total; 80.00 EJ-MDARM Total: 80.00 EJ-MENEL, Menendez Ella 11/12/2015 70.00 0.00 I I/I 7/2015 Special Election 11/3/2015 No 11000 I 0 IA 10-1410-41(13(1 Part -lime Salaries Total: 70.00 EJ-IVIENEL Total: 70,00 ETAIGIU_IN Grundeen Mary 11/12/2015 81).00 0.00 11/17/2015 Special Election I I/3/2015 No 0000 I 0i-410-1410-41030 Part-tinie Salaries Total: 80.00 ETNIGRUN Total: 80.00 EJ-PODON °Donnell Pat 11/12/2015 80.00 0130 1 1/ I 7/2015 Special Election 11/3/2015 No 0000 10 1-4 10-14 10-4 1030 Part-time Salaries Total: 80.00 FJ-P01)0N Total: 80.00 17,1-ROT11.1 Roth Janice 11/12/2015 80.00 0.00 11/17/2015 Special Election 1 1/3/2015 No 011110 101-410- 11-1 1 0-4 1030 Part-time Salaries Total: 80.00 AP -To Be Paid Proof. List (I 1/12/15 - 1:13 PM ) Page 4 Invoice # Inv Date Amount Quantity runt iescriplion Reference [ask Type tt ,use 111()Line 11 EJ-ROTIIJ Total: 80,00 EJ-WACKE Wacker Sallyatin 11/12/2015 30.00 0.00 1 1/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part-time Salaries Total: 80.00 EJ-WACKE_ Total: 80,00 EJ-\VIIIRS Hirsch \Vil 11.12/2015 70.00 0.00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part-time Salaries Total: 70,00 EJ-WHIRS Total: 70,00 EJ-W LOOS Loos \Vencly 11/12/2015 70.00 0,00 11/17/2015 Special Election 11/3/2015 No 0000 101-410-1410-41030 Part-time Salaries Total: 70,00 E.1-W LOOS Total: 70.00 EIM ERGENC Emergency Services Marktg 10/30/2015 650,00 0,00 11/17/2015 Annual 1AMRESPONDING No 0000 101-420-2220-44330 Dues & Subscriptions 650.00 EMERGENC Total: 650,00 Enright Enright Robert Bonus 11/09/2015 25,00 0,00 II/17/2015 PC 11/09/15 Cable No 0000 101-410-1450-43620 Cahle Operations Bonus Total: 25.00 Cable 1 /09/21)15 55,00 0,00 11/17/2015 PC 11/09/15 Cahle No 0000 101-4 10-1450-43620 Cable Operations Cable Total: 55.00 Enright Total: 80,00 FEDERAL Federal Signal Corporation 6137417 09/30r2015 600,00 0,00 11/17/2015 Antennas No 0000 101-420-2100-43 150 Law Enforcement Contract 6137417 Total: 600.00 AP -.Y0 Be Paid Prool List (1112/15 - 1:13 PM) I'age 5 Invoice # Inv Date Amount ()minthy Pint Date Description Reference Task Type l'() 0 Close POLine tt 6157268 09/3012015 101-420-2100-43150 Law Enforcement Contract 6157268 Total: FEDERAL Total: 27,330.00 0.00 1 I /17/2015 Sirens 27,33(1.0(1 27,930.00 No 0000 FOCUS Focus Engineering, Inc. 2266-2270 10/31/2015 583.50 0.00 II/17/2015 Building No 0000 I 0 I-420-2400-43030 Engineering 7.766-2)70 10131/2015 312,00 0,00 11/17/2015 P\V No 0000 101-430-3100-43030 Engineering Services 7766--72711 10/31/2015 7,257.00 0,00 11/17/2015 General No 0000 101-41(1-1'430-43030 Engineering Services 2266-2270 10/31/2015 591.55 0.00 11/17/2015 PLanning No 00011 101-410-1910-43030 Engineering Services 2266-2271) Total: 3,744.05 2271 10/31/2015 1,366.00 0.00 11/ I 7/2015 Water No 0000 601-494-9400-4303(1 Engineering Services 2771 10/31/2015 375.50 0,00 11/17/2015 Sewer No 0000 6(12-495-9450-43030 Engineering Services 2271 10/31/2015 417.50 0.00 11/17/2015 Surface Water No 0000 603-496-9500-43030 Engineering Services 2271 Total: 2,159,00 2272 10/31/2015 503.05 0.00 11/17/2015 Transportation & Traffic No (1000 409-480-8000-43030 Engineering Services 7272 10/31/2015 445.50 0.00 11/1712015 Street Maintenance No 0000 409-480-8000-43030 Engineering Services 7772 10/31/2015 501,50 0,00 11/17/2015 Capital Improvement No 0000 409-480-S000-43030 Engineering Services 2272 Total: 1,450.05 7273 10/31/2015 560.5(1 0,00 II/ I 7/2015 CSAH 15 Corridor 114grnt No 0000 602-495-9450-43030 Engineering Services 2273 Total: 560,50 2274 10/31/2015 1,013.75 0.00 I 1/17/2015 LE Trunk Watennain No 0000 60 I-494-9400-43030 Engineering Services 2274 Toial: 1,013.75 2275 I 0131/2015 9,975.10 0,00 11/17/2015 LE Ave Corridor No 0000 409-480-8000-43030 Engineering Services 2275 Total: 9,975,1(1 11276 10/3112015 1,923.05 0.00 11/17/2015 2014 Street Improvements No 0000 409-480-8000-43030 Engineering Services 2276 Total: 1,923.115 2777 1(1131/2)115 2,420.0(1 0.00 II/ I 7/20 I 5 Inwood Booster No 0000 601-494-9400-43030 Engineering Services 2277 Total: 2,420.00 AP - To I-3e Poi,' Proof List (11/12/15 - 1:13 PNI) Page 6 Invoice tt Inv Date Amount Quantity Pint Ont. Jescription Reference Task Type PO ti .ose POLine 2278 10/31/2015 200,00 0.00 11/17/2015 Inwood Trunk Waterman] No 0000 601-494-9400-43030 Engineering Services 2278 Total: 200.00 2279 10/31/7015 1,872.00 0.00 I 1/17/2015 39th Street No 0000 409-480-8000-43030 Engineering Services 2279 Total: 1,872.00 2280 10/31/2015 3,438.00 0,00 11/17/2015 Eagle Point Blvd No 0000 409-480-S000-43030 Engineering Services 2280 Total: 3,438,00 2281 10/31/2015 806.00 0,00 11/17/2015 CSAH 13 Ideal Ave No 0000 409-480-8000-43030 Engineering Services 2281 Total: 806.00 2)82 10/31/2015 7,431.25 0.00 1 1 I 1 7/2015 2016 Street Improvements No (4000 409-480-8000-43030 Engineering Services 2/87 Total: 7,431.25 2283 10/31/2015 1,513.00 0.00 I I /1 7/2015 Inwood Water Tower No 0000 601-494-9400-43030 Engineering Services 2283 Total: 1,513.00 2284 10/31/2015 7,287.49 0,00 I I/17/2015 Village East Trunk Sewer No 0000 602-495-9450-43030 Engineering Services 2284 Total: 7,287.49 2285 10/31/2015 897.26 0,00 11/17/2015 Lennar - 194 Corridor No 0000 803-000-0000-22910 Developer Payments 2285 Total: 897.26 2286 10/31/2015 4,523.50 0.00 I 1/ I 7/2015 Boulder Ponds - No 0000 803-000-0000-22910 Developer Payments 2286 Total: 4,523.50 ./87 10/31/2015 354.00 0.00 11/ I 7/2015 Hammes No 0000 803-0004.1000-22910 Developer Payments 2287 Total: 354.00 2288 10/31/2015 3,526.09 0,00 11/17/2015 Wildflower No 0000 803-000-0000-22910 Developer Payments 2288 Total: 3,526.09 ))89 10/31/2015 9,593,53 0.00 11/17/2015 Village Preserve No 0000 8034 -22910 Developer Payments 2289 Total: 9,593,53 7290 10/31/2015 12,642.41 0.00 II/ I 7/2015 Easton Village No 0000 803-000-0000-22910 Developer Payments 7290 Total: I 2,642.41 2291 10/31/2015 1.236.03 0.00 11717/201 5 Lakewood Crossing - Kwik Trip No 0000 803-000-0000-229 I 0 Developer Payments 2291 Total: L236.03 2292 10/31/2015 1,457.95 0.00 11/17/2015 Savona 11 No 0000 803-000-0000-22910 Developer Payments 2297 Total: 1.457.95 AP _ A-0 13,.; Paid Proof List (11/12/15 - 1:13 PM I Page 7 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type 1'0 ,t Close POLitte 2293 10/3 1/2015 7.122.00 0.00 11/17/2015 Inwood No 0(11)0 803-000-0000-22910 Developer Payments 2293 Total: 7,122,00 2294 10/31/2015 3,463,35 0.00 11/17/2015 Hunter Crossing 11 No 0000 803-000-0000-22910 Developer Payments 2294 -Fotal: 3,463.35 2295 10/31/2015 7,317,55 0.00 11/17/2015 Savona III No 0000 803-000-0000-2291(1 Developer Payments 2195 Total: 7,317.55 2296 10/31/21)15 649,00 0.00 II/ 17/2015 Auto Owners No 0000 803-000-0000-2291(1 Developer Payments 2296 Total: 649.00 2297 10/31/2015 973.50 0.00 11/17/2015 Legends No 01100 803-000-0000-22910 Developer Payments 2297 Total: 973.50 2298 10/3 1 /20 15 59.00 0,00 11/17/2015 1SD 916 No 0000 803-000-0000-2291 0 Developer Payments 2298 Total: 59.00 2299 [0/31,0015 423,50 0.00 11/17/2015 Arbor Glen - No 0000 81)3-0111)-(100(1-22910 Developer Payments 2799 Total: 423.50 2300 1(1/31/2015 265.50 0.00 11/17/2015 Eagle Point Ilomes Hotel No 0000 803-000-0000-22910 Developer Payments 2300 Total: 265.50 FOCUS Total: 100,297,4 I. OKS ERV IC G&K Services 1182370781 10/28/2015 I 33.99 0.00 I 1/17/2015 Uniforms No 0000 101-430-3100-44170 LIMIOrms 1182370781 Total: 133.99 1182382297 11/04/2015 36.06 0,00 11/1 7/2015 Uniforms No 0000 101-430-3100-44170 Uniforms 1182382297 Total: GKSERVIC Total: G RAP 11 ICR Graphic Resources Inc 53503 10/30/2015 101-4 10-1520-42030 Printed Forms 53503 Total: (JRAPH1CR AP - To Be Poi -I Proof Lisl (11/12/15 - 1:13 PM) 36.06 I 70.05 I 37.00 0,00 I 1/17/2015 Envelopes 137.00 137.00 No 0000 Page 8 Invoice # Inv Date GUSTAF Gustafson Richard I 0/23/2015 101-430-3100-44170 Uniforms Total: GUSTAF Total: INNOVAT Innovative Office Solutions I N0968032 10/19/2015 101-420-2400-42030 Printed Forms I NO968032 10/19/2015 I 01-410-1910-42030 Printed Forms 1N0968032 10/19/2015 101-410-1320-42030 Printed Forms IN0968032 Total: INNOVAT Total: JANIKING Jani-King of Minnesota, Inc MIN11150417 11/01/2015 I ()1-410-1940-44010 Repairs/Main( Contractual Bldg MINI 1150417 Total: JAN KING Total: JOHNSON& Johnson & Turner Attorneys 46042 10/31/2015 101-470-2150-43045 Attorney Criminal 46042 Total: 46152 10/31/2015 101-410-1320-43040 Legal Services 46152 Total: 46176 10/31/2015 803-000-0000-22910 Developer Payments 46176 Total: 46177 10/31/2015 803-0004 Developer Payments 46177 Total: 46178 10131/2015 803-0011-0000-22910 Developer Payments 46178 Fora): 46214 10/31/7015 101-410-1320-43040 Legal Services 46214 Total: 46356 10/31/2015 101-410-1320-43040 Legal Services mount. Quantity Pin( [)at Jescription Reference Task Tyve J 1 tt .ose 261.23 261.23 261.23 38,00 38.00 38.00 114.00 114.00 326.65 326.65 326.65 4,512.50 4,517.50 37.50 37.50 865.00 865.00 I ,790,00 1,790.00 1,230,00 1,230.00 -2:>0.51) -220.50 789.50 0.00 1/17/2015 Boots, insole 0.00 0.00 0.00 11/17/2015 Business Cards - Liljdahl 11/17/2015 Business Cards - Wensman 11/17/20 I 5 Business Cards - Raboin 0.00 11/17/2015 Cleaning Services - November ()MO 11/17/2015 Prosecution 0.00 1)/17/2015 3114 Litigation 0.00 11/17/2015 Wildflower' 0,00 11/17/2015 Ryland/Hammes 0.00 11/17/2015 Hans Hagen 0.00 11/17/2015 Riley Bros Litigation 0.00 I 1/17/2015 Massage License Renewal No No N'o No No 0000 00(10 0000 11000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP -To Be Paid Proof List (11/12115 - 1:13 PM) Page 9 Invoice # hIV 1)ate ,A mount Quantity a te Description Reference Task Type PO # Close # 46356 'rota!: 789.5)) 46361 10/31/2015 285.00 0.00 I 1/17/2015 Savona .803-000-0000-229 I 0 Developer Payments 46361 'Filial: /85.00 46362 10/3112015 550.00 0.00 11/17/2015 Easton Village 803-000-0000-22910 Developer Payments 46362 Total: 550.00 46366 I 0/31/20 15 5,656.50 0.00 I I/17/2015 Civil Matters 101-410-1320-43040 Legal Services 46366 Total: 5,656.50 JOHNSON& Total: 15,495.50 K LINGSPO Klingspor 2769878 10/79/2015 72.19 0.00 11/17/2015 Tools 101-430-3100-42400 Small Tools & Minor Equipment 2769878 Total: 72.19 IKLINGSPO Total: 72.19 K\VIK Kwik Trip Inc 11/02/2015 156.25 0.00 11/1712015 Fue1 101-420-2220-4212(1 Fuel, Oil and Fluids Total: 156.75 KWIK Total: 156.25 LANDSEM Landsem Stephanie SW05-3530-00-6 11/06/2015 50.00 0.00 11/17/2015 Refund Surface Water payment 10 I -000-0000-11500 Accounts Receivable SW05-3530-00-6 Total: 50.00 LANDSEM Total: 50.00 LARSON Larson Diesel Service, Corp 151073001 10/23/2015 7,060.4 I 0.00 1 1/17/2015 Truck and trailer repair 101-430-3120-44040 Repairs.11.1aint Eqpt 151023001 Total: 2,060.4 I 151(127(101 10/27/2015 I 08.00 0.00 1 U17/2015 truck & trailer 101-430-3120-44040 Repairs/Maint Eqpt 151027001 Total: 108.00 151030001 10/30/2015 276.21 0.00 11/17/2015 Diichwiich 101-430-3120-4400 Repairs/Maint Eqpt 151030001 Total: 276.21 Al' - To Be Paid Proof Lisi 11;12/15 - 1:13 PM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 00(10 No 0000 Page 10 Invoice # Inv Date Amount Quantify Pint Da t iescripiion Reference Task LARSON Total: 2,444.62 Type PO t _ ,ose POLine # LE011. Lake Elmo Oil, hie. 10/31/2015 318.09 0.00 11/17/2015 Fuel No MOO 101-420-2220-42120 Fuel. Oil and Fluids Total; 318.09 LEOIL 318.09 LIUDAIIL Liljdahl Toni 11/06/2015 10.15 0.00 II/1 7/2015 Reimburse fuel for truck No 0000 101-420-2400-42120 Fuel, Oil and Fluids Total: 10.15 LIL)DAIIL Total: 10.15 Lillie Newspapers Inc, Lillie Suburban 7148 10/79/2015 7238 0.00 11/17/2015 2016 Street Project Notice No 0000 101-410-1320-43510 Legal Publishing 7148 Total: 77.38 Lillie Total: 72.38 LOFF LoRler C.ompanics, Inc. 21(12674 11/03/2015 303,46 0.00 11/17/2015 Copy machines Overage & Base No 0000 101-410-1940-44040 Repairs!Maint Contractual Eqpt 2102674 Total: 303.46 LOFF Total: 303.46 MARONEYS Maroney's Sanitation, Inc 597866 11/03/2015 112.94 0.00 11/17/2015 City Hall No 0000 1(11-410-1940-43840 Refuse 597866 11/03/2015 49.71 0.00 I 1/17/2015 Fire No 0000 101-420-2220-43840 Refuse 597866 I I/03/2015 216.67 0.00 11/17/2015 PW No 0000 101-430-3100-43840 Refuse 597866 11/(13/2()15 216.67 0.00 11/17/2015 Fire No 0000 10 I-420-2220-43840 RcFuse 597866 1 1 /03/2015 49.89 0,00 11/17/2015 Libraiy No 0000 206-450-5300-43840 Relusc 597866 Total: 645.88 MARONEYS Total: (n45.88 AP -1oUePaid ProofList (11/12/15 - 1:13 PM) Page 11 Invoice fl Inv Date Antolini Quanlily Pint Dale Description Reference M ENAR DSO Meow -Lis - Oakdale 89945 11105/2015 49.91 0.00 1 I I 7/2015 Supplies I 01-450-5200-42150 Shop Materials 39945 Total: 49.91 90034 11/10/2015 33.37 0.00 11/17/2015 Park signs 404-430-8000-44030 Repairs/iVlaint Imp Not Bldgs 90034 Total: 33.87 90655 11/04/2015 13.04 0.00 11/17/2015 Supplies 601-494-9400-42400 Small Tools & Minor Equipment 90655 Total: 13,04 90696 1 1/05/2015 69.48 0.00 11/17/2015 Supplies 60 -494-9400-42400 Small Took & Minor Equipment 90696 Total: 69.48 91086 I I/10/2015 38.12 0.00 11/17/2015 Landscape niatetials I 01-450-5200-42250 Landscaping Materials 91086 Total: 38.12 MENARDSO N1ETCOU Metropolitan Council 1049476 1103I2015 1,466.00 0.00 11/17/2015 Waste water services 602-495-9450-43820 Sewer Utility - Met Council 1049476 Total: 1,466.00 METCOU 1,466.00 Task Type 1'0 h" Close No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 METSAC Metropolitan Council Oct 2015 11/01/2015 62,125.00 0.00 11/17/2015 SAC due Met Council - October 2015 No 0000 602-000-0000-20802 SAC due Met Council Oct 2015 Total: 62,125.00 Oct 2015 - Disc 11/01/2015 -621.25 0.00 11/17/2015 Early Pay Discount No 0000 602-000-0000-37220 SAC Early Pay discount/revenue Oct 2015 - Disc Total: -621.25 METSAC Total: 61,503.75 1MILLERE2< Miller Excavating, Inc, Pay Request 3 10/31/2015 322,264.98 0.00 11117/2015 2015.120 Eagle Point Blvd No 0000 409-480-8000-43030 Engineering Services Pay Request 3 Total: 322,264.98 NI I LLEREX Total: 322,264.98 MSAPROF VISA Professional Services, Inc 5 10/20/2015 I8,188.50 0.00 11/17/2015 2014.129 Inwood Booster No MOO 601-494-9400-43030 Engineering Services AP -To Be Pi."..1 Proof List ( 11/12115 - 1:13 PM) Page 12 Invoice ft lii 1)itte Amount Quantity Pint Pat. description Reference Task Type PO _•ose POLine ft 5 Total: 18,188,50 6 10130/2015 422.50 0.00 I I/ 1 7/2015 2014,130 Inwood Trunk \NTateffnain No 0000 601-494-9400-43030 Engincerine Services 6 Total: 477.50 MSAPROF Total: 18,611.00 °ME:CALL Gopher Slate One Call 148481 10131/2015 512,05 0.00 11/17/2015 Tickets No 0000 101-430-3100-43150 Contract Services 148481 Total: 512.05 ON ECALL, Total: 517,05 PINKY Pinky's Sewer Service, Inc. 74885 10/17/2015 100.1)0 0.00 1 1/17/20 I 5 Pumped Tanks - Library N o (1000 206-450-5300-44(110 Repairs/Maim Bldg 74885 Total: 100.00 75723 09/14/20 I 5 100.00 0.00 11/I 7/2015 Pumped Tanks - Library No (1000 206-450-5300-44010 Repairs/N:1MM Bldg 75723 Total: 100.00 PINKY Total: 200.00 PLATZ Platz Robert SW 05-16530-6 11;06/2015 55,00 0,00 I I/ I 7/2015 Refund SW payment No 0000 10 I -000-0000-11500 Accounts Receivable SW 05-16530-6 Total: 55.00 PLATZ Total: 55,00 POM PS Pomp's Tire Service, Inc. 211)2(12923 10/30/2(115 2,334.68 0.00 I 1/17/2015 Repairs on plow truck No 00110 101-430-3120-44040 Repairs/Maint Eqpt 210202923 Total: 2,334,68 POM PS Total: 2,334.68 RCM RCM Specialties, Inc 5200 10/73/2015 337.24 0.00 1 1/ I 7/2015 Emulsion No 0(0)0 101-430-3120-42240 Street Maintenance Materials 5200 Total: 337.24 RCM Total: 337.24 AP - To Be Paid Proof List (4 2/15 - 1:13 PM) Page 13 Invoice Inv Date A motmt Quantity Pint Date Description Reference RIVRC000 River Cotmiry Cooperative 10/31/2015 362.04 0,00 11/17/2015 Fuel 101-420-2220-42120 Fuel, Oil and Fluids Total: 362.04 RINRCOOP -Fora]: 362.04 SAMBATEK Sambatek, Inc 6389 10/27/2015 1,685.75 0.00 11/17/2015 !SD 916 803-000-0000-22910 Developer Payments 6389 Total: 1,685.75 6397 10/27/2015 1,428.00 0.00 11/17/2015 Planning - General 1(11-4 I (1- 1910-43150 Contract Services 6397 10/77/2015 235.00 0.00 11/17/2015 Savona III 803-000-0000-229 I 0 Developer Payments 6397 Total: 1,653.00 6398 1()/27/21)15 238,00 0.00 11/17/2015 Arbor Glen 803-000-0000-22910 Developer Payments 6398 Total: 338,00 6399 10/27/2015 1,666.00 0.00 1 I /17/201 5 Legends 803-000-0000-22910 Developer Payments 6399 Total: 1,666,00 0400 10/27/2015 518.55 0.00 11/17/2015 Aulo Owners 803-000-0000-22910 Developer Payments 6400 Total: 518.55 6402 I 0/27/2015 315.00 0.00 11/17/2015 Hilton Hotels 803-000-0000-22910 Developer Payments 6402 Total: 315.00 SAM BATEK Total: 6,076.30 SANISCLUB Sam's Club 11/07/2015 246.51 (1,00 1 1/17/2015 Volksmareh supplies 204-45(1-5200-44300 Miscellaneous 10/30/2015 67,60 0,01) 11/17/2015 Rehab supplies - water I 0 I -4-?0-2)20-44300 NI keel laneous Total: 314.11 SANISCLUB 314.11 TASCH T.A. Sehilsky & Sons Inc 58361 07/22/2015 58.65 0.00 11/17/2015 Asphalt 101-430-3120-42240 Street Maintenance Materials 58361 Total: 58.65 58685 09/17/2015 57,50 0,01) 1 1/17/2015 Asphalt I 01-430-3120-42240 Street Maintenance Materials AP - To Be Poi,1 Proof List (11/12/15 - 1:13 PM) Task Type 1)() It Close N/Line tt Nc-) 0000 No 0000 No 0000 No 0000 No 0000 No 0001) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 14 Invoice 0Iitv pate Amount Quantity Pint Dali iescription Reference Task Type PO 0 .ose POLine 58685 Total: 57,50 58721 09/25/2015 115,00 0.00 11/17/2015 Asphalt 101-430-3120-42241) Street Ivlaintenance Materials 58721 Total; 115.00 58767 10/1)572015 57.50 0.00 11/17/2015 Asphalt 101-430-3120-42240 Street Maintenance Materials 58767 Total: 57.50 58914 10/20/2015 57.50 0.00 11/17/2015 Asphalt 101-430-3120-42240 Street Maintenance Materials 58914 Total: 57.50 58998 1111)3/2015 116.15 0.00 1 I /17/20 15 Asphalt I 01-430-3 120-42240 Street Maintenance Materials 58998 Total: 116.15 TASCI1 Total: 462.30 TOOLGUY The Tool Guy, LLC 10170 L/0372015 101-430-311)0-42400 Small "Fools & Minor Equipment 10170 Total: 9935 10/27/2015 101-430-3100-42400 Small Tools & Minor Equipment 9935 Total: TOOLGUY Total: TOWNCTRY Town & Country Cleaning Co 1115744 11/01/2015 206-450-5300-44010 Repairs/Maint Bldg 1115744 Total: TOWNCTRY Total: WASII-REC Washington County P304401 I 1/0")/2015 101-410- 1320-42030 Printed Forms P304401 Total: WASEI-REC Total: WHEATON Wheaton Joseph 2(11511(13 I 1/04/2015 I 01 -000-0000-20802 Electrical Penni( Fees Payable 201511(13 Total: 23.73 0,00 11/17/2015 Tools 23.73 23.73 0.00 11/17/2015 Tools 23.73 47.46 461,04 0.00 11/17/2015 November cleaning & addl October 461.04 461.04 46.00 0.00 11/17/2015 Savona 111 Oev Ct.ntract recordtng fee 46,00 46.00 1,836,98 0.00 11/17/2015 Electrical inspection Services 1,836.98 No 000() No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof list (11/12/15 - 1:13 PM) Page 15 Invoice # Div Dale ik mount Quaatiiis Pint Date Description Reference Task Type 1'0 tt Close l'Olioc tt WHEATON Total: Whiteani NVItite Anita Bonus 11/04/2015 101-410-1450-43620 Cable Operations Bonus Total: Cable II/04/2015 101-410-1450-43620 Cable Operations Cable Total: 'Whitcani Total: XCEL Xeel Energy 11/17/2015 101-450-5200-43810 Electric Utility 11/17/2015 602-495-9450-43810 Electric Utility 11/17/2015 101-430-3160-43810 Street Lighting 11717/2015 101-420-2220-43810 Electric Utility 11717/2015 101-411)-1940-43S10 Electric Utility 11/17/2015 101-430-3 I 60-413S I Street Lighting 11/17/2015 101-450-5200-43810 Electric Utility 11/17/2015 101-450-5200-43810 Electric Utility 11/1712015 101-450-5200-43810 Electric Utility I 1/17/2015 601-494-9400-43810 Electric Utility 11/17/2015 101-130-3160-43810 Street Lighting 11/17/2015 101-450-5200-43810 Electric L/tility 1 I/17/2015 602-495-9450-43810 Electric Utility 11717/2015 101-410-2220-43810 Electric Utility 11/17/2015 101-450-5700-43810 Electric Utility 11/17/2015 101-430-3160-43810 Street Lighting - To Be Pai,Proof List (11112/15 - 1:13 PM) 1,836.98 25(10 0,00 11/17/2 CC I I/04/15 - Bonus 25,00 55,00 0.00 1E/17/2015 CC 11/04/15 55.00 811.00 72,60 0.00 1 I /17/2015 Utility Services 161,38 0.00 11117/2015 Utility Services 34,00 0.00 11/17/2015 Utility Services 742.50 (1.00 11/17/2015 Utility Services 257,30 0.00 11/17/2015 Utility Services 31,52 0,00 11/17/2015 Utility Services 12.89 0,00 11/17/2015 Utility Services 36.69 0.00 11/17/2015 Utility Services 4,20 0,00 11/17/2015 Utility Services 1,301,51 0.00 11/17/2015 Utility Services 42.02 0,00 I 1/17/2015 Utility Services 112.56 0.00 11/17/2015 Utility Services 19,80 0.00 11/17/2015 Utility Services 269,05 (1.00 II/17/2015 Utility Services 125.49 0.00 I 1/1712015 Utility Services 1,904,06 0.00 11/17/2015 Utility Services No No 0000 (10(10 No 0000 No 0000 No 0000 No ((000 No 0000 No OHIO No 0000 No 0000 No 0000 No 000)) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 16 Invoice tt Inv I/ale 11/17/2015 101-430-3100-43810 Street Lighting 11/17/2015 101-450-5200-43810 Electric Utility 11/17/2015 101-450-5200-43810 Flectric Utility 11/17/2015 101-430-3100-438 I 0 Electric Utility 1 I/17/2015 60 I -494-9400-/13810 Electric Utility 11/17/2015 101-430-3100-43810 Street Lighting 11/17/2015 700-450-5300-43810 Electric Utility I 1117/2015 602-495-9450-43810 Electric Utility 11/17/2015 001-494-9400-43810 Electric Utility 11/17/2015 101-450-5200-431110 Electric Utility 11/17/2015 101-430-3100-43810 Street Lighting 11/17/2015 101-430-3160-43810 Street Lighting 11/17/2015 001-494-9400-43811) Electric Utility Total: XCEL Total: Report Total: Amount Quantity Pint Dal. Jescription Reference 29.11 14.63 3 1.94 1,081,36 27.55 12.89 327.73 188.37 110.60 13.92 50.78 43.41 731.76 7,292.12 7,797.17 593,660.74 0,0(1 11/17/2015 Utility Services 0.00 11/17/2015 Utility Services 0.00 11/17/2015 Utility Services 0.00 11/17/2015 Utility Services 0,00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 (3.00 11/17/2015 11/)7/2015 11/17/2015 11/17/2015 11/17/2015 11/17/2015 Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services 11/17/2015 Utility Services 11/17/2015 Utility Services 11/17/2015 Utility, Services Task Type PO .se POLine It No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Al' - To Be Paid Proof -List ( 11/12/15 - 1;13 0)')) Page 1 7 Accounts Payable To Be Paid Proof List User: PattyB Printed: 11/12/20 15 - 1:24 PM Batch: 005-11-2015 Invoice # Inv Date CTYOAKDA City or Oakdale 10000460-01 10/31/2015 601-494-9400-43820 Water Utility 10000460-01 Total: CTYOAKDA Total: Report 'Total: Amount Quantity Pint Date Description Reference Task 1 pe PO # Close POLine # 14,843.03 0.00 11/17/2015 Wale,- meter - South Pit 10/0 I- I 1/01/15 14,843.03 14,843,03 14,843.1)3 No 0000 AP - To Be Pa' Proof List (11/12/15 - 1:24 PM) Page Accounts Payable To Be Paid Proof List Patty13 Printed: 1 1/12/2015 - 1:31 PNI Batch: 006-11-2015 Invoice # Inv Dale Amount Quantity Pint Date Description Reference "Task Type PO # Close POLine if SW/WC SW/WC Service Cooperatives 10282015 10/28/2015 19,272,00 0.00 11/17/2015 December premium - No 0000 101-000-0000-21706 NI edical Insurance 10282015 Total: 19,272.00 SW/WC Total: 19,272.00 Report Total: 19,272.00 AP - To Be Paid Proof List (11/12/15 - 1:31 PM) Page 1 THE crr \KE ELMO AY0 COU CILCO U ICATIO DATE: November 17, 2015 CONSENT ITEM #3 MOTION AGENDA ITEM: October 2015 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Finance Committee SUGGESTED ORDER OF BUSINESS: - Introduction of Rem ,,,,,, ............ ....... City Administrator Report/Presentation.......„.„....................................City Administrator Questions from Council to Staff ....... ....... jviayor Facilitates Call (Or Motion .... ..... & City Council ..... ...........„... ...... ........ ....... ........ Mayor & City C'ouncil Action on Motion.... .......... ..... ...... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the October 2015 Financial Reporting Packet, No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of October 2015 reflecting the monthly and year to date detail, comparing the actual results to the 2015 Budget. -- page 1 -- City Council Meeting [Consent Agenda Item #3J November 17, 2015 GENERAL FUND: Revenues: Total revenue for the month was 124% above budget for the month bringing the year to date total revenue to 3.6% above budget. The most significant budget to actual revenue variances are as follows: Building Permit revenue was 32.3% below budget for the month bringing the year to date to 22.4% below budget. In October there were 25 new home starts compared to the budgeted 11 new home starts per month. 13 of the 25 new home starts were in the Hans Hagen development. The year to date new home starts is at 113, of which 10 were open space new homes. The 2015 budget did not include any open space new homes. The DNR trail grooming grant proceeds of $4.1k and the County 5 tree project grant proceeds of $18k were received in October. Recycling grant proceeds were received in October. Expenses: Total expenses for the month were 13.9% below budget bringing the year to date expenses to 3.6% less than budget. This was primarily a result of the receipt of the supplemental State Fire Aid received in September. Although a pass through expense, it is still reported within the operating expenses. All departments continue to manage to the bottom line. The following summarizes variances of note: General: • Planning & Zoning — The developer escrow offset expenses for August and September were booked in October. • Engineering services continue to be below budget due to their primary focus in 2015 being on development activity for which their fees are 100% recoverable from the developer escrows. • Building Inspection — The new building inspector has been hired and contract services will no longer be utilized on a regular basis. • Public Works — The total Public Works expenses were 38.4% below budget for the month and 13.9% below budget year to date. In summary, year to date actual expenses continue to be less than budgeted and the net income through October is 49.8% better than budget. -- page 2 -- City Council Meeting November 17, 2015 LIBRARY FUND: [Consent Agenda Item #3] Revenues: Revenues on a year to date basis far exceeded budget as a result of recovering the delinquent rent from a prior tenant of 820.6k. The library will no longer be renting out space due to the continued collection expansion and the need for the space by the Library. Expenses: Expenses for the month of October were 55% below budget for the month. This was primarily due to spending less than anticipated on repairs and maintenance during the month. On a year to date basis the actual expenses are 28% below budget. On a net income basis, the year to date results are 90% better than budget primarily due to the previously mentioned collection of delinquent rent mentioned in prior months. The ending October cash balance in the library fund is $193.9k, RECOMMENDATION: Based on the aforementioned, the staff' recommends the City Council accept the attached October Financial Report. ATTACHMENT: 1. October Financial Reports -- page 3 -- City of Lake Elmo 2015 Bv Month Budget to Actual Comparative For the month minim Ociuber 31, 201 5 101-General Fund Stinnoaro Ev Department DEPT 410 - GEN'L GOV'T Full Year BUDGET 2015 % to date REVENUE Total Revenue 3,798,334.0(1 61,10% 11/17[7.015 MONTH VTD BUDGET ACTUAL Variance ($) Vanancc C/0 BUDGFT ACTUAL Variance (S) Variance (%) Mundt Motth Month NIciiiili YTD YTD YTD YTD 70,362.25 157,640,46 87,278.21 124,04% 2,243,327,1)0 2,323,044.68 79,717.68 3.550/, EXPENSE Total 6Iayor & Council 40,955.1)0 74.35% 1,000.1)0 682.58 317.42 31.74% 25,1102.66 30,450.81 (5,448.15) -21.79% Total Administration 407,310,00 106,2.3% 39,343.57 56,219.80 (16.876,23) -42.89% 347,036,22 432,678.42 (85,6-12.20) -24,68% Total Elections 1,050.00 206,76% 11.110 0.00 0.110 0.00% 1,025.00 2,171.03 (1,146.1)3) -111.81.% Total Communications 7(1,842.00 40,03% 6,756.60 348.62 6,4118.04 94,84% 59,290,47 28,3611.52 30,929,95 52,17% Total Finance 134,647,00 75.56% 12,587,34 9,757,15 2,830.19 22.48% 118.505,53 1111,739.53 16,766.00 14.1596 Total Planning & Zoning 224,218.00 87.29% 23,940.92 17,929,02 6,011,91) 25,11% 189,276.76 195,718.69 (6,441.93) -3.40% Total Engineering Services 54,800.1)0 61.50% 4,600.00 2,257.00 2,343.00 50.93% 45,6110.110 33,704,40 11,895.60 26,09% Tutal City Hall 50,235,00 103.29% 4,186,01) 4,274.30 (88.31) -2.11% 41,963.00 51,886.32 (9,923.32) -23.65%. Total General Government 984,063.00 89.09% 1 92,414,49 91.468,47 946.02 1,0296 827,699.64 876,709.72 (49,010.011) -5.92% .., DEPT 420 - PUBLIC SAFETY Total Police 517,799.00 50.92% 0.00 0.01) 11.00 0.00% 2511,899.50 263,645,119 (4,745.59) -1.83% Total Prosecution 50,000,011 93.37% 4,200.00 5,547.50 (1,347„50) -32,118°,4 41,900.00 46,685.00 (4,785.00) -11.42"/0 Total Fire 385,312,011 75.55% 36,174.19 29,839.77 6,334,42 1751% 324,995,58 291,118.63 33,870,95 10,42% Total Fire Relief 37,323,00 155.84'% 0,00 0.00 0.00 0.00% 0.00 58,165.92 (58,165.92) -100,0119'o Total Building Inspections 323,558.00 46.119% 32,256.12 19,221.41 13,034,71 40.41% 274,929.84 149,143.57 125,786.27 45.750/o Total Emergency Commitnications 7,000.00 53.5096 0,0(1 0,0)) 0.011 0.00% 5,250.00 3.745,00 1,505.00 28,67% Tolal Animal Control 6,800.00 112,1896 570.00 465.00 1115,00 18.4204 5,600,00 7,027.99 (1,907,99) -34.77°/0 Total Public Safety 1,327,792.00 61.77% / 73,2011.31 55,073.68 18,126,63 24,76% 911.634.92 820,131.20 91,503.72 10,04% Summary_ I MOM 11 YTD BUDGET ACTUAL Variance (SI Variance 04) BUDGET ACTUAL Vanance IS) Variance(%) DEI'T 430 - PUBLIC WORKS Month Moth Month Month YTD YTD YID YTD Total Public Works 380,195.00 71,97% 35,654.04 22.934.89 12,719.15 35.67% 318,219.62 273,623.68 44,595.94 14.01% Total Streets 222,578.00 87.1704 2,16(1,011 1,836.32 323.68 14.9904 219,978.00 194,012.89 25,965.11 11,8004 Total Ice & Snow Removal 95,500,00 58.39% 1.300,00 282.95 1,017.05 78.2304 57,900,00 55,762.53 2,137.47 3,69% Total Streel Lighting 28.1100.00 69,71PO4 2,300.00 2,173,13 126,87 5.5204 23,400.00 19,538.19 3,861.81 16.50% Total Recycling 9,500,00 5.9804 2,250.00 0.011 2,250,00 100,00% 8,500.00 568.03 7,931,97 93.32% 'row! Trcc Program 6,000.00 25.00% 500.110 0.00 500,00 100,0004 5,000.110 1,500,00 3,500.00 711.11004 Total Public NVorks 741,773.00 73,47% 44,164.04 . 7.7,227.29 16,936.75 38.35% 632,997,62 545,005.32 87,992.30 13.9004 ,-... ......_ DEI'T 450 - CULTURE, RECREATION 16,020,27 21,554.67 129,926.45 -53.31% Total Parks & Recreation 153,028.00 130.17% (5,534.4(1) -34.55% 199,195,99 (69,269.54) 36.60% 4,577.55 1,810.45 57,234,21 l'1' ...,:: Telephone 109,560.00 6,388.00 90,280,00 52.24% 28.34% 33,045.79 GRAND TOTAL ALL EXPENSES 3,316,216.00 75.3404 232,187.11 199,901.66 32,285.45 2.592,538.63 2,498,276.44 3.6404 13.90% 94,262.19 SUB TOTAL NET INC OVER EXP 482,118.00 -36.35% I (161,824.86) (42,261,20) 119,563.66 73.88% 1349.211.63) (175,231.76) 173,979,87 49.87% DEI'T 460 - COHP A DJ 35,0011.00 0.0004 0,00 0.00 0,00 0,0004 0,00 0.00 0.00 0.00% DEI'T 490 - CONTINGENCY FUND 0.00 0.00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.01104 Debt Service increase 247,118.00 0.00% 0.00 0.00 0.00 U.0004 0,00 0.00 0.00 0.00% DEPT 493 - OTH FINANCING 200,000.0(1 0.110% 0.110 0310 0.00 0,00% 0.00 0.00 0.00 0,00% GRAND TOTAL ALL DEPTS 3,798,334.00 65.77% 232.187.11 199,901,66 32,285.45 13.9004 2,592,538,63 2,498,276.44 94,262.19 3,6404 Net Income over Expenses 0,00 0, % 6 „VA 6 (42,261.20) 119,563,66 73.8804 (349.2 .63) (17(175,23 173,979.87 49,82% Summary_2 Oh, of Lake Elmo 2015 Bc Month Bediici Actual Crimrainti(e For the moro5iendin0 October 11 2015 101-General Fund Deiail 117 Deparroicrn HErr 410 - ES81..6011' 1 1117.2 11 15 IV I Year MONTI! 'CID BUDGET BUDGET ACTUAL Variance 151 Varinnee (%) BUDGET ACTUAL Varian., (51 Variance (93) 2013 % in do'! Alonth 100n111 610riti Month TTD YID YTn TIM TTD variance notes REVENUE, Curreni Ad Valorem To,,( 2,531,030.011 45.8(1% 0.05 0,00 0,00 0,0500 1,265,54009 1,159.178.20 006.3614101 -8,40% Doi inquem Ad Valor,, 'Faxes 15,000,00 168.9900 0.110 0,00 0.00 0.00% 7,500.00 15,347.36 17.847.36 237.97% Mobile Ilume Tam I 1,4vo.on 56.33% 0110 0.011 0.00 7,0093 5,701400 6.421,-12 721.12 12.601.; Fiscal Dispatities 160,000.00 69.15% 0,00 U.00 0.00 0.007', 50.0011.01 1 i 0,796.92 30,796.92 33.30% l'enaliy 6: l0114I:31Un Tases 700,00 160.6500 0.00 1,,150 1460 0 (111)% 3510.00 1,124.58 774.33 221.31% Liquor License 8,350.00 97.60% PAU 0,00 0.110 0.0011, 5,35000 5,1511.10 2.50000 52.3.1% Illaslehniiler License 1,630.00 28.57% (1,00 0,00 0,00 0.0f1' 1, 840,00 4 so.on (36100) -42.86% General Coniraclor Licensc 0,00 0.00% 0,00 0.011 OM 11.00% 0.00 000 5.00 0.0002 licating Conirociur License 1,500410 137,0u% 200.00 200.60 00 0.005o 2.100.00 3.30000 1,2000.10 57.149 Blacktripping Cann -actor 1 (cense 0.01/ 0.007,, (1 00 I, )90 ROO 0.00% 11.011 0.00 0.00 0,00110 Building Permits 517,61111.00 64,64% 43,130011 57.056.93 13.926.95 32.29% .131,300.00 334,532,66 (95.7172-11 422.42° 25 new lionicpcnolLi In Orr: YID to, 113 new 0on,6s ( 1 11 Opts Pacel Building Resinslicet 150,5 1,000.011 0.00% 10000 0.00 11170.00 i -1(10.000, 91/0.01.1 1110.00 (000.1(0) 48.391", Honing Permils 29,040.011 /114.45% 2,420.011 4,509 25 2..080_23 86.3300 24,200.110 23,656.70 7486.70 6.141 Plumbing remilt( 29,040.00 116,54% 2.4211.00 3,730.00 1,360.0(1 50.20*2Q 24.200.00 31.342,06 9,642.00 39.8471 Sewer Permits 10,560,110 0.00% 880.00 0.00 1330.001 .100.00% 5,000.00 0.00 C5.800.001 -100.00°.; Animal License 2,5011.00 81.44% 4,1,00 20,00 126,00, -50.00°8 2,420 00 2.036.00 T18-10(.11 ..15.877', ()Miry Penn its (14(214') 5,11004111 /138.74% 0.60 3,462.66 aobiso inumcr. 5,000,011 41,936.81) 36.936.50 733.74% Dliveri by development activiry Burning Venni t 1,250.00 62,441/4 300.110 45.00 (255.00) -65.16M 2.200.011 1,405.00 1795.001 (3.5.1402 181asage Therapy 1ice5s0s 150,00 16.67% 75,00 0.00 (73.00) 0,00'0 150.00 25.00 (125.1101 .i33.33% Electrical rermil 6,051.00 164.20% 500,00 1.501096 1,050,96 216,197, 5.0011.07 9.935,71 4,935.71 95,7195 linmestend Crcdit Aid 0.00 11.00./., 0.00 0 00 0,00 0.0% 0.00 0.00 0,011 11.00% MSA.NInintenance 101,696.011 117.47% 41.00 11,00 0.00 03905n 101,696.00 119,464.00 17,766.00 17.4 791 1,111"14-15.1SA funding increase For 2013 State 12,e Aid 41,500,00 140.16% 000 0 110 0.00 0.00% 0,00 58.165,92 58,165,92 100.11077 PERA Aid 2,749.00 511.110% 000 11,00 0.00 0 00% 1,374,50 1.374.50 0.00 0.11071 Graiiicl Tim 0.00 0.00% 000 (TM 0.00 0,00% 0.06 0,00 U 00 CAM% Rec)eling Giant 15,500.00 1111.21% 0.00 15,663.119 13,638.481 loo.col% 15,500.00 15.638.00 138,00 1.2 l'1,, Nlisc Slate GoinV,Surchurge Rev 500.110 51139.23.4 0,00 24,511.34 74.511,34 lorma% 375.00 23,190.14 24,521.14 6618.97% CIIIIIII UMW For 13NR trail grooming 5: Ciy 5 tree project Cable Franchise Revenue 45,1010.00 1.51,40% 0.00 0 1111 11.00 0.00% 45.0011,00 68,129.10 13,129.111 51.401n Rec'd imrticirmi <1,511,1uolon of -excess funding Zooin 105116000 ion Fees 7,500.00 341.73% 750,00 2,365.00 1,615.00 215.13% 730000 25.630,110 13.13000 241.73% Very kw 7.01ong ponoils 06dgclin.1 iin 7015 Plan Check Fees 181,923.00 105.80% 15.16,125 14,705.26 19,543.01 I 7.8 97-o 151,602.50 192,471.80 40.869 30 26.96% 5ale orCopres. Bucks. Maps 175.011 311.110s4 20,00 0.06 (111316 .4111400% 145,110 66.50 (76.541, -54,1 -IrY. .0050,11101110C41C6CS 750,00 276,0117', 48.00 391400 348.011 766.67°,6 7115,00 2,070.60 1,365.0,1 193.625. Clean hp Days 2.000,00 13105% 000 000 0.00 (1,0093 .2.000.00 3,613.01 1.615.00 50.7915 Cable °lunation Reimblirseinent 2,5011.00 31.03% 11.00 0,00 0.00 0.09"In 1.875.00 800.63 1,073735( (57.3in Fines 48,0011.00 69.45% 4.0110.00 3,061.24 (936_761 -23.415-0 40.001,00 33,335,13 16.661.571 -10.6577 1(.1iscci0aftenus Perini is 0.00 0,00% it 00 0.00 0.00 n 00' u 0.00 0 (If i 000 0.00' n Fire Billable Rei.enlic . 500.00 100.00% 0.00 000 0.013 0,00`, 500 011 560,10 0.00 00080 6,1166011111eou4 Re ( enuc 3,501000 336.35% )11(1.00 6.262.66 5,462,66 1987.5511ro 2.10(0,00 11,772.11 5,572,11 305.0.3" Internal Charge.; 640.00 51.ti,"'23.011 11,00 (12..00i .,100.110% 60.1.00 414410 I 190,185 -31..1670 !merest Fairing,. 10,000.00 0,0(0,, 0481 0,00 0.00 0.00°In 0,00 000 0410 aruir lionalinni 11.00 ii.,' ono..., i). 0.0071, Tutul Ito enue 3,798„134.110 61. i 40-1. 01042_16 157,610,46 67,270021 124.0400 2,243,327845 1023,6444,6 79,71-.69 3.85% Octall,T 13411 ''ear MONTII 17D EXPENSE 1313UC10.T 13UD5G1 -\(' fl'AL Variance i51 V /.,,,cc (°n) 11111J(i[l ACTUAL V`arS.mcp{5} Vanancc ("°I 1110 - \tusor & Cuuneil 2015 : lu dale 51,e011 8161111 Mouth 51r:00, 1'TI) VT t'`FD 171-I) PF5I,1o, ? 25,691100 50.11115'0 0.110 010 01011 0.0086 I2.847.00 12,545.00 11.60 (00080 FICA Cono5lo,0cns 1,593,01, 49,9988, 01h1 01)0 0,00 0.00°° 796.39 7'J639 11110 0.008e Nledica re C6004611 iuno 372,011 50,0700 0.00 0,10 0,0,1 0,017, 156.21 156.27 0.011 11.018, Work ern Cn,,l1'en'a10,8 300.011 29.66% 11,1(0 0.0€1 11.00 031011, 311000 85.97 ?I 10,1 70.1.11, Mileagr 500.00 33,835', 0,110 0.00 0.0(1 0,0096 375,00 169.15 205,84 54,8900 151,,,c11n6v15 0,011 100,01156 0.07 0.0(1 400 0.008, 0.00 211,54 12211.541-1(11,1)0°, Dues & Subsoi.ii000 11,500,00 131.778,6 1.000.051 652.58 317,422 31 71"„ 10,001.0a 13,151,15 (5,l53.481-51.5396 21115 ,Iarc ni I,MC annnnl Pmt maJr in Scpl 2014 plus Conicrcnr'es ,l Tniuine 1,0110.00 100,101'Y° 00(1 0,00 0.00 1,00% 5i10161 1,000-(12 1500/101 100.00'4 annual 1'513 pa)nlcnl Total 51900r ,0 Council 40,955.011 74-35% 1,1)00,00 682,5A 317,42 31.74 / 25,01122,66 30,450.81 (5,448,15) -2 T7956 1320-AdmiOistr tine FT Salarie, 198,125,011 96109% 22,8611.39 20.1462 .10 17,01,1.871 .10630, 167,641.22 140,964.40 (2332397) PERA Cnnlriholirms 14364,110 76,3390 1,657.35 1261320 31.5,58 23.575' 12,151.15 111.964.11 1,100.03 IC10L1 Cmm,huli, rs 0.00 0.011 % 11.00 0.00 II 00 0.005-° 0110 0.00 000 FICA Cuninbation 12,7.8411U 93.48% 1.417.33 1,766522 13.10.11i--2_1.63%.. 10,394,15 IIA8106 (1,1159.911 MoJicarc Conlribuumu 2,8173,00 93,48% 311.5(1 413.13 181.03) 24.6286 2,43100 22,685.65 (2254.621 I leallhlDenlal lnannrc 44,805,00 87.15% 5,176.73 4,70800 463.73 9.0556 37,9C_'.69 39,098.00 (1.135.31) 1l80mplq-anern Renck(, (000 0,00°% 11116 090 0,01) ((59)8, 0,081 0.0() 0.0n 1951,003 C0In00:1,5000 1,0110-00 1)16,2300 0.00 0.1111 0,00 0,1108" 111111.06 13262,27 162 27) 010,0 Suppllca 5,5011,01) 95,13% 175.1111 7322.70 1257.711-545514 4,530.00 5232." 165122) Primed Forms 0,00 101),011,'° 0.01 0.(10 U.1111 0.00°° (1.110 [03949I (1.850.00) Lry.,1 5e0a0,8, 45,11011,1111 203.55 % 3,730.00 13,101,50 (9051.50) -749 t7), 37.500.00 91,598.59 15.1,09059) N,99,100c1\51.5silr 41(0 11.110% 0.00 0 60 11,00 0.00% 0.00 0.00 0.00 Assessing Set' 4r., 32,1100.011 96,85% 2,50000 2,5(10.00 0,00 0.001;0 25,000,110 30,990.88 {5,9NU.S5) CillIIIIIiil Saliieee 0,011 0.00° c 0,00 .550.90 (550,001 .11010070 0.00 0110 00 (000110) 1101t1117 2,1100,00 166,7200 0.011 500.00 (500001-100.00 1,500.00 3,331.30 5,111eage 501).011 14.10% 50,011 0,00 50.00 10011)01, 450.00 70,19 37951 Leval Pnb177hlr,17 5,009.00 96,37%, 101)A0 11-1 70 65,30 16,3386 4,20000 4,918.773 (718,731 14147471900e .35,0011,00 93,10% 0310 11.00 0.00 0,0088 3518)11.00 32.586.06 2,414110 C51,I6 Ulxnlion Es),msc 0.1)0 0,0)1%0 0.1111 0.60 0.011 001)1, 0,00 11,00 0.011 84acellancuus 60111111 124.92% ,5000 384081 131100)-6651005-, 500011 749,52 (249,52) D4es&S,17s001700ns 2,105310 31,40% 175.00 25.00 150.00 85.7186 1,750110 1,713516 36,54 Books 0,00 100.011 % 0.00 0.00 11.00 0.0086 1),00 121.89 031.89) Cu15100,oc 6 S 114i3406 6,100,00 40,02% 50000 50310 420.1111 84,0088 5,000.00 2,411,00 2559110 Slat] Ueseinpmcn( 0.00 (1.00%, 0011 0.00 000 0,00>5,, I101) 11..011 OM° '11,11 ,64min171r3)iou 407,316.111) 111012346 39,343.57 58,210.80 (16,876,23) .42.11976, 347,1136.22 432,678,42 (85,612.20) 1410 - Elections -13.01°= 1',u ianlc is a resole cl'P I'U payouts to luior eat},luree's 4,79'.6 0.00'8 -10,407, -10,47°6 -2,999 ri OAO°, 10,72`, -14,99% -1181.008-, -114.268 0120% -2396;6 May n4per.=e incl0deo 111A assessor 6,0669 401Ct1I1er in 065 }'tar .100.00" 0 -172,2986 Timing i:;ue 84,34°° -17.118, 6,90°. 0,U)To 49.901, -100 003° 51.1880 9 0 511)171',es 0,1111 1911.00% 0,00 0,00 0.01.) 11.1)111, 0,00 1.780 110 (1.26001) .111011100 Office Supplies 0,00 400r° 000 0,011 0.00 0,00)0 0,00 0,00 0,00 0.11056 1 ecal PublireliunslNulilico,irn 04111 41111% 010 0.110 1.00 0.000, 0.00 0.00 U.U0 0.0041 Equi, mcnl Repair 03)0 100.00% 0110 0110 0,00 041118, 0.011 6611191 (6011.00) -1091 00'+6 Cunm,' Elm -lion Fees 9511,00 11.011 o 1.00 0.011 1).141 0.a071 950.00 0.00 951100 100,00'0 Prinud Fanny 11,00 21111% 0,110 0.00 it 00 0.0(1°d 0110 0.00 U,00 0.0)8a NIisccllancous 11111110 291.03% 0,00 0.00 0.00 0,(}0?„ 75461 291,03 1216.1)11-2105)41, Tidal Elections 1,050,00 2116.16°'a; ILIIII 0.(10 0,00 0,00% 1,025,00 2,171.03 (1,146.113) '111,/11% Full Poor I 61) 79I14 5 00 1111DGET 1111DG1:1' ,\CTIIAI. Variance($) Variance(%) BUDGEI ACTUAI. Valiance (5) Variance (901 11511, Cn0lmunlcallunt 21115 "n la talc Alunlh Month Month Month YID YID 1'TD YID Fr Snlariri 35,876.00 3277. 4,137,5-1 11,611 4.139.51 100.00'9 30,356.62 11,73909 15,617.53 61339, P60A Contributions 2,601.110 27,11% 300,12 0.00 300,12 1110,186) 2,1011.93 705,111 1.193,75 679690 FICA Contributions 2,224,110 32.07% 256.62 0.70 256.62 100.00% 1,881.87 713,13 1,163.72 62.1000 Alcdirarc Contributions 520410 32,08 % 60.00 0510 611.00 1011,0059 411011 160 S0 3'3.31 62,07% I k,III'Dcnl.11 lnsurnnee 7,970,00 36,83% 1,170.38 1,110 1,150.3S 100,10kr„, 3,136.15 3,672.00 1,761.15 56,479) Workers ('un.pcnsalion 0,1)0 I11I1.011% 0,00 0510 0,00 0,00°% 0.00 177.91 1177,911 •101i1111"s Ncwslcllcr 8,000,00 73,3900 0110 0,110 0.00 0,0150 6511111/40 3,87111 125.89 2.15°s (Mice Supplies 561.00 8.6:5 50,00 0.1111 510,011 1110.7000 500,00 11,'.511 451,51) 90.305'u Mileage 100,110 0,00% 0.00 0.60 0171 0.00".0 75.00 57,27 17,73 23.0119 Public Notices 7,010.00 32,05 % 100,00 25,62 171.38 92.551, 4,25U U11 1,6(5.46 2,634.5) 6,1,9939 Cable 1)peal ions 4,81)0,00 67.3870 4111100 320.00 811.00 30,0000 4,690.00 3,234.15 765.85 19,155) Con fetcnccs 700,00 51.43% 0310 0,0) 0,)10 0(00) 700.00 360.00 3411/11/ 16.5793 Rcp0)I'Maim Equip:nem 150.00 0.00%0,00 0.00 0,00 0.00", 4511410 0,110 450.00 10031099 Total Commuuicaliurls 711,842,00 40313% 6,776.66 348.62 6,108.04 91.84% 59 270,47 28,360.52 30,927,95 52,170 15211 • Flnancc FT Salaries 66,863,00 76.R2°la 7,7)4,96 PT Salaries 3,600.00 #i•1(U% 415.3F PER,\ Contributions 4,1448,110 79.47 % 559,33 FICA Contributions 4,369,00 08.874, 504.13 Medicare Conliibutions 13122,1111 68,87% 117.72 I lcallh'Dcnlal Insuancc 34 955,110 01,11 % 1,725,55 Unemployment flenelils 3,0011.00 0.011% 0.00 1\'urkeri Compensation 5110,00 81,52 % 0.00 Office Supplies 500,1111 176,911% n,(n) Feinted Ruins 900,110 0,00% 0,00 AodiI Scrvica 27,000,00 94,24% 0,00 Contract Services 6,0011.011 1118513% 500.00 Alilecge 50.00 0.004 50,1)0 Atiscellantatli 200.00 128,28 % 0.60 Vacs & Subicliplious 740.110 22,97% 500,110 Confercnees & Training 5011,00 0.00 % 500.1)0 Total Finance 134,647,011 7.7.36% 12,587,34 109,1,1 95.45 S7010 0.011 0.00 0.00 0,101 0,00 913.51 0.00 0,011 0.110 0 011 9,757,15 760,47 9,9390 50,576,38 31,366,110 5311,3S 415.3S 100.000,0 3,046.15 0.00 34146.15 30;0.2 6,5300 4. 1(12.15 3,852.51 1-19,64 95.93 19,0111.0 3,596.85 3,009.07 657.53 22.47 19.11670 861, 7 7 703,61 161.16 855.19 19.56'9 11,65123 9,13920 3515.03 1.00 0.00"0 3,000.00 0,00 3,0611.110 0110 0,009•0 375,09 107.61 (.32.611 0 CO 0A1/9„ 375410 651,57 1509.52) 0,00 0,00% 375.00 0.00 375.00 100 0.00% 27,1730.00 25,415.00 L555.00 (113.511 •82.707) 5,000,00 6,505,50 (1,5115.51) 50,0)1 100,01)11, 51)00 0.60 5000 11.0(1 0,007„ 150.00 356.56 006.56) 500 00 1110.0090 740,011 170,00 570,00 50I00 100.0019 500.011 0,011 3111,00 2,830,17 22.16% 118,505 53 101,737.53 16,706.00 9,'_1% 100.0059 611959 18,61% 15,61°r. 27.78% 100.00% -5,71199 -135,8759, Annual check :rock reorder 100,M;% 5.761, Fieldwork completed and billed earlier Man anticipated in budge) -30.I1P% Will de0nase now tin l :Mill subsea nlially completed 11)11.00', •71,015S 77.039 0 100,0099 14.15% (;eta,) 3 1910 - Zulthig 7 8,11.1tics PT SOlikriiS KRA Conk ions FICA Coniribunnio, .1317dic4re Contribution. 11,10032enial Insior,inoo Worker, CI inigonsat ior, Doeloger esciow ow.; wu,Viy °like Supplies Printed Forms Ungineoring Sor. ino8 Coalfaot Servicei Postage Mileage liscellaiwous (JUL, &Subsongnon3 llooks Conferences olal Planning & Zoning 1930 - Eitgi riog, Sets iceN SeAtces Tolul EngilietrIng SoryiciA 1940 City flail Cleaning Siipphos 13011001g Repair Supplies Refuse Ret.311(3110laint Coiuirac 1,141 014 16cgrairvAithini Cuno6c22181 (Equip Miscellaneous Tolul Cloi 11811 Full 1 cial BUDGET 2015 152,354.00 3,6111300 9,1149.00 13646.00 2,022,00 32,047,00 11011,00 (16,508.00) I,800.00 7511310 20,000.00 5,000.110 200.00 2,511.00 5110,00 600.011 300,00 2,000.00 224,218.0U °, 10 iloir 87.19% 0.00% 91.11P4 79,15',, 7;1.42% 79.611% 100.7(e% 88.16% 67,90% 12-1.78% 80.9.5% 289.98% 34,36% 24.86% 6.20% 211.011% 0.00% 27.75% N7.29% 5000,00 61.50°4 04)1011.01) 61...5074 51609 8.00% 300.00 126.02% 6,0011.00 I 04„88% 353,00 326,13% 6,000.08 1.41.42% 7,71111310 1211,11% 29,532.00 83,33332 3110,00 573.116% 50,235,00 10329% '101,(111 'ell) i el' A(711.1.1,1. Variance 151 V,16,01cel',1 1111116kil ACTUAL VarcirlOO IS) Viinnnoo (37) (31nnth Month mon111 Month YliD Y113 1-117 Nii1i0 AiTD3s0,ance notec 17.030.46 14,351.13 2.699.33 13.83°, 1 2i1,705.38 132.334,76 (4,131.381 -1.213. 4 13.38 (300 .115.311 100.1103, 3,1146.15 12.00 3,016.15 118) 00". 1.136.42 93139 205.2,3 13,003, 8.333.77 6.98.1.36 6.16.591 -7.76Cii, 997.62 71375 235,57 23.66°1 7,315,33 6,865.23 450.62 6 614 233.31 166.48 66 83 23.643, 1,710.92 1,53538 12.5 3.1 7.83% 3.007,73 1.612.00 1,865.73 5 1.1873. 27,1 16.69 25.500.00 1,607.69 5,63% 100 0.1111 i1.00 0.063. 3611.09 306.07 (6.07) 3376% (1.375.00) (1,93)),31A 563,811 .41,00".'n 12.7511j11.0 114.54718/ 797.15 ..5.S0°. N1kstng planning ofiSei time (InAvg and Sep( 150 00 32455 (174,55) -)16.370. 1,500.011 1.222.25 277.72 18.5 ili, 0 00 0110 0.141 I00.0i1', 750.00 935,87 1(35.67) -2.1.78.1,, 1.510111.00 591 55 9113.45 611.56% 17,0110.00 !6,100.5.0 609.20 4,76% 0,011 434'.1/5 7459.1/3I -100.01t, 3,75(1,017 14,449.05 0 0,74q.(15) -256.044, VT9)=),anti5cape Arcinten650( Stieol 0,00 67..03 (62,02) -100 Olra 150.00 63.72 81.28 54.19',,, 2U.UU -5. ill 11.90 39.50....4 201100 62-12 137.55 65.939, 41.00 0.110 40.00 101/.00% .400.00 31 00 369.00 92 2.50. 30 00 120470 77(1,00) ..i.11/.00'n 300.00 120.00 330,00 76.00ii1 23,00 0 00 25.00 1110.1.103, 2.50.(10 0.00 251300 100.00`fl 0.107 330 00 (330.00) -100.003. 4.390.70 555.00 945.110 0,00% 23,940.92 27,929.1/2 6.1111,90 25.11% 189:276.76 195,713.69 16,1.11.931 .1.407/, 4,600.00 2.237.60 2.343.130 50.93% 45.600.181 33,704,40 1 1.895.60 26.1.11.116 4,600.011 2,257,00 2,343.00 5119307 45,600.00 33,70.1.40 1 0195.61/ 26.097/, 25.00 0.00 23.00 100.00" ., 50.00 1100 .50.00 1 0C-111190 25.00 0.011 25.00 1011.00% 250.00 378.06 028.061 ..51,227., 500,01 399.57 100.43 211.093, 5,1100,00 6,202,56 11,292.561 -25,1153i, IlatIget assumed ionnes salt in 21114 0610 112.94 1112.041 -100.00% 353.00 1,15124 (795,24) -226.133. 3011.00 386.63 1 13.37 22.67% 5.000 00 5,-165.2 I 1145.211 .69,711", 650 00 95720 1207.261 11,39% 6,430.00 9.250.06 12,860.001 -43.41% 2,46 I MO .2,461.00 Ivo 0.0% 24,610.00 24,610.00 0.110 0.0(12, 25.00 563/0 (3 1,9(1) -127.60% 250.00 1,710.10 ( 1,461,19) -387,68% 4,186.0U 4,17430 08.3111 .1,11% 41,963.00 51,101612 (9,923-32) -23.65% l'oial General Gmernment 904,063,00 093)95', 92,4 4,49 91,468.47 946.02 1,02% 827,699,64 876,7119.72 (49,11111.08) .5.92% 37D: Electrical wning needed in non) rental ollice SpaCif f..S2.7k.) New copir tease and 11.53ge lites DEPT 420 - PITHLIC SAFETY Full Year MONTH YT1)7 131.11700T 1.11.100F1 AC1 UAL Varcince (5) Vanance CT)) (1111)61,T ACTUAL Variance (5/ %resist., e s'Sss) 21011- Pollee 2015 5,, tu aide 71.011) N)unili Month ;dumb v-m v'm YT1T YTD Law En linrement Conn -ark 517,799,110 511,9224 11.110 CI fin 0 00 0.005, 25 it.S99.51) 263,645.09 t4,74.5.391 -1.8320 Tool Police 517,799.110 50,929/0 0,1111 11410 11,00 11.01194 253,399,50 263.645,09 (4,745.59) -1.3314 2150 - Proseetillun Aziorney Cnntinal 50.000,00 9321791 .1.200.00 5.537 50 (1417.501 ).32. 082., 41.9011.00 43768500 ±4.785.1101 2,1 I.42")c Total PrtHecution 50,000,110 93.37% 44110,00 5,547.50 (1,347250) -32.113% 41.9110.00 46,685,110 c4,785,001 4 1.12% 222.11- Fire 12194a1,1137 118,614.30 86,65% 7,917 00 3,114.61 (197.611 )2.502 37058.00 59,134.31 (1,196.31) )2.41'; PI Solarie5 123,121.1111 62.5.493 14,206.77 7,568,1.4 6.638.03 46.71% 104,179.31 77,004,31 27,174.96 261.155, YTDC01,01100 foi aeonal back to 2914 fur l'OC n, P0112A Conu (buttons 12,116.03 98.2893 1,198.110 1,605.51 (710,811 -15,052 10.252,00 11.2107.33 (1.655.3.0 .16 13% FICA Contributions 7,633.a111 53.6693 850.73 340.16 540217 61.355, 6,455.69 4,477.67 1,951,02 10 675)l, Medicine Curitultniicuis 2,730,05 73.7213 320,77 117,46 111331 32.21,1 2,352 31 2.049.20 101.02 11.355, Heal ill/D.:Mut Hula:ince 14,243.011 84.1994 1.613.42 1,142.60 501,42 30,51'; 12,051.77 11,99 I ,t)0 60,77 0.505. 1 inouploonc nt Ilenetiis 0,00 0.1.10"/, 0.00 0.60 0.00 0 005 11.0U 0.06 0.00 0.1012, Workers Compensai ion 9,111103011 195.48% 0 00 0,61.1 0.00 0.1105, 9.1100.110 17,592.85 19,591831 ..95.491, One so IT!, rase inereasac Otlice Sopulic, 8.50.1111 149.4913 70110 975.15 (9115.451 -1293.507; 700,00 1.270,64 (570.6.1) -31.522; FEIS Supplies 3,4011.00 76.15% 2E0.00 0.00 250.00 100.00% 2,800,00 2,559 OS 2111.92 7.530, Fire Prevertii0n 3,000,00 4.755/, 250.00 83.06 166.94 66.7513 2,500.0(1 142.39 2,357.61 94,302); Fuel. Oil & Fluids 13,0011.30 59.4166 1.100.011 U95 (17 104.93 9.54'; 10,300,00 7,723,06 3,1176.94 25.495; Small Tools ,S, Equip 20,392.1111 41,60% 1,750.00 163.94 12336,06 79.2051 17,500.00 8,6911.70 0.8119.30 50.345; Physical, 3,151.011 163-45% 205,110 0,00 265.00 1110.1105 2.051.01.1 5.199217 12,349,47; -96.215; Radio 212562.00 76.6754, 6.011 205.00 (205,00) -100.005; 16,171.511 16,531.30 (359.50) )2.225; Mileage 250.00 231.38% 20.00 173.65 (15155) ..763,255); 2111.1)11 573.45 (363,451 -175.15% insmarwe 8,397.110 87.02% 0,00 0.00 0.06 0.11051 5,307.011 7,220,00 1.078,011 12.93% Annuol pienlions billed April Flectric 1 liility 17,000.110 63.90% 1,411200 727.60 673.00 48 117)0, 14,0011200 11,712.78 2,257.22 16.342.; 0ef02c 1,000.09 265.64% 50,00 266.35 (136.3i) -212.9)5; 540.110 2,656,35 11,516.351 -216.232.; RepaiOluilli Bldg 2,0110,611 296,3194 170,00 440:11 07(1,74) -159,2652 1,660,00 5,936,23 (1.276.2)1 -257.6013 Repair/Mciin I Equip J3,260„311 7352% 2,770,00 6,4)15,26 0,7(5.26) -134,121, 27,7011.01 24,452.07 1,217.91 11,7326 Aug is Annual saasts of ell fire vehicle, limit -Tint) 2.500.03 39.46%, 205.00 0.60 2,03.11u I 00,00°,c 2,1150.01.1 956,60 13293.40 52.5794 NI keel latienus 1,500..011 166.2494 123 00 (32.74 (7.74) -6,1994 1,250.60 2,493.39 11.213391 -99.495; Doc,37 Su51015p0e05 3.503„01/ 74.72% 300.00 0.00 300,00 1110.64192,910.00 2,621 04 255 96 9.932; Houks 220,1111 9.09% 20.00 0.00 20,00 100.005; 190.00 20,011 170 00 59.475; Conieicoces S.: Training 12,375,011 64.9794 1,000.00 0,110 1,000.00 1190.062. 10,373,00 3,040.1.1.5 2,331.93 22,5)71 Canfotnees 21 Training tReunbi 0.011 0,011% nitil 0.00 0.60 000% 0.00 12231.00 2.23 1.06 100.00% Tofu' Fire 3115,312.1.81 753537 36,174.19 29,839.77 6,334,42 17.516ii 324,99533 241,118.113 33,870.95 10:12% 2250- Fire Helier l'int Slaw .110 37,123.011 155.54"4 0.00 0.00 0,00 0 002,, 0.06 53.165,62 08,165.921 .100 005, Llaso Siate Aid 5.16.7k, Stipnl S I 1.41, Tool Fire Heller 37,323.00 155.114% 0,00 0,00 0..00 0.00% 0.00 58,165.92 (58,165,9)) .1110.01193, 00437(3 Full Vrar 1 \ IONTli V ID 2.400 , litliklInR Inslicr 0..11 111 1DGET 13DOCei ACIUAL Vartattco (31 Vaninec 12..1 1.11(10GEF AC' IIIAL Variance 1S1 Variance CO 2 II I 'E-.., In 5,0, Monti'. 51,salt Month N lonth 1-117 YID (ID YID f-T 5aiarm-,, 149,6116.00 49.76% 17.2.62:23 11,460 43 5,801 78 33.612. 126,589,69 74,443,85 52.145.81 41.19`a l'ERA Contribution:, 10,846.011 51.3600 1.751.46 959 54 391.97 11.27.2r 9,177.38 8,870,34 3.607.04 39,30' FiCA ContributiOrli 9,276.nn 46.90% 1.070.31 (776.(2 394.19 36..83% 7,8411,92 4.350.71 3,498.71 41,57 htedicare Concribinton6 2,169.00 46.90% 250.27 154.12 92.1.5 36.82°, 1.835.31 1,1117.19 818.12 44,58°., Ilcalilt/Dental Insurance 18,486.00 52-11% 5.2S6.65 1.414.00 1.877.10 50.98''S 2.1,102.34 14,342,00 9.250.,54 30,406„ 1Themplasmeln Hole gas 11.00 11.00% 0,00 0,00 LUX 0.07Do 0,00 0.00 0.00 11,00So Workerc Compcnuttion 1,000.00 232,41119s 0,00 9.110 0,00 0.161; 1.110(1.00 2,323,90 (1,373,96) .1_17.4028 Dflacr Supplies 2,1011.00 19.6,500 :75.00 187,88 (7,,8S1 -I.502; 1,750,00 .112.70 1.337.311 76.42% VrinIcd Eurtais- 7110.00 16.58% (1.(01 0.00 0.90 (LOWS', 525,011 I [bal.( 403.91 77,892 Fuel, Oil Sr Fluitis 5,500,00 12.63% 450,110 114.31 3,15.69 74.6078 4.1,0o00 694.S5 3,905,15 S4,89% Enginccrittg 9,1100130 74.14% 750,00 583.50 166.50 22.2078 7,50.0 6,672.45 877.35 11,03% Inspcctor Contract Sersicei 67,2110.00 4333% 7.000.040 7,0 1 0,(10 .1,990 00 71.2932 55.00'4.00 79,120,99 :5.877,n1 47.0568 Supt tr6:10Jcs Aug accraal V,, up or SI 0970 NI( lcucc 3,5011.00 107,-17% 300.011 653,36 05).30 .117,791,, 2,901a1.0 3,701.2S 1861,281 -29.707., Sapt includes Aug Aran .51 lane up 015218 Immaince 9n0,111r 2100% 75.00 0,60 75,00 100.001n 750.00 180.00 5717.60 76.0111•2 Amuml premunnibillo.1 April RepairAslaint Eunip 2,3110.110 55,639, 200.011 1.024.13 (024.131 -111,075i, 1,900,00 1,779.36 670.44 22.652; Unilonti5 850,110 21,68% 7600 11,00 70.00 100.01/2a 700.00 194.45 505.55 72,22.'0 650.00 236.271/4 55.101 0.00 55.90 100.007, 550.00 1,535.76 (985,761 .179,73'.8 Aug is EG Patd sscs for lot ling n(la, budget exacption npproccd by CC 03lle5 Ei., StibSCHIY10115 700.00 5.5.11110, 60.013 (1.1)11 60.110 106,001% 600.00 385.00 215.00 35,83% Baulis 3,0110.1111 56.41%0 11,00 0.00 0.00 0.00% 7.501.1.00 1.697.39 S07.61 32.304% New Itock 23,000,011 0.0000 0,00 0.00 0,00 0.011% 23,0110.00 0.00 23,1010.00 100.01170 Conferences .0 Training 2,775.1111 19.64% 0,00 83.00 (85.001 -1)30.110'; 7.100.00 545,00 1,555,00 74.11.5°, rood tluilding 'n80600115 323,558.110 417.09% 32,256-12 19,221.41 13,034.71 40:4I% 2.74,929.84 149,1.43.57 125,786.27 45,75% 2500 -lanicrgency CrmosurtlentIons Contract. 33)601 intai Emergency COSTIMUPit11116115 2709 - AnIntul Primed F01111.5 Contract So siccs' IlmpatintImul Totol Animal Control u(al Public Surer, 7,009,110 53,50% 0.00 0,00 0.00 0.00% 3,2511.00 3.7-13.00 1,5115.00 7,01111.00 53.51.100, 0.01.1 0,00 (1,110 0M% 3,250.00 3,745.00 1,505.05 211.67% 0,00 0.00% 0.011 0,00 0.09 0.00% 0 (10 0,00 0.00 0.00,a 6,1100.01.1 125,83% 500.00 46.5.10 35.00 7J01°6 5.00001 7.550.00 17.550-1101 -51.00". Sept 1n33l0066 D1-15 I lunmne Society billing raccivcd laic Sept. 800,00 9,75% 70.00 000 70.00 100,002.8 660.00 77.99 582.01 88.7Pa 6,800.00 111,18% 570,00 465.00 185.1111 18.41% 5,6611.011 7,617-99 (1,961,99) -34.779, 1.327_792.00 61,77% 73,111(1.31 55,4)731,6 18,1.26.63 14.7670 91E634.92 820:13E20 91,503,72111.04% Detaa_6 DEFT 4311- PUBLIC WORKS Full Year ntor:-[ II 1-143 MIDGET BUDGET ACTUAL Variance (5) Varo(ic (%) UUDCET ACTUAL VA117111QL (S) Vrinonce 1040 3100 - Public \ 'Yorks 2015 "a to 04ie Month 5.10r,th Islunifi Olontl) VTD -LTD N'TI) 'YTT) 01' Solunes 133.31-1,011 71,0300 17,690 08 13,3.31.92 3,366.10 21.87% 124,727.23 105,903.76 10,624.47 16.0371 Use 011111fli, FT s„ PT, overall 0061 Yer) close 16 imago P i Salaries 13,4611,00 10.12"/a 2,7116,92 572.00 2.134.92 76.67 a 19.350,77 2,373.90 17,471.77 68.1154 '('010 Contriimiiints 11,1 45.00 7.5.6119, 1,282,50 1,036.65 245.33 19,17,'. 9,409930 8,-11/2.39 1.001.41 10.66% FICA ContribulinD 10.9611.101 .5934% 1,264.62 641.79 422.63 33.4451, 9,273.85 6,576,07 7,7-17.73 29.637/ Kledicare Contributions 2,363,00 59.55% 293.73 196 66 95.0 33.4391 2,166.69 1,526.24 642.43 29.635, 110,0110Dental Insurance 34,183,00 89,0500 1,944,19 2.699,120 1,045,10 26.30" o 2.3.924.49 30,439.51) (1,515,421 -5,24,, 1116.4nplosi non Beneiiis 0.00 0,00% 0.00 1.06 0.00 0.007''a 0.00 0.04 0,00 0 inr-, \Vsokers Compeusanon 6,000,00 264,59% 511100 (1.00 500.00 100.00% 5.0011.00 15,675.53 4111,675.531 -21 7.5190 Exponse spread 010 in the budget, I64 rate increase in 2915 of ik, supriics 7,111111,00 17.27% 170.00 0,01/ 170.00 1110,00% 1,664.45 J-15.42 1.314.53 79.16% Shop Mai orials 1,500.00 I 04,8714 115,00 206.39 (81,391 .65,11% 1.2 itl.l10 073-01 1323.011 -75.644 13410,36)g Repair Supplies 500.011 17357', 40,00 iven .atoo 1401.00% 400.011 96.75 341.23 76.1 I'l a Small 4001s and Minor Eqiiip 1,7.110.00 4011.9314 1(11/310 17.1 49 (74,49) -7-1.497a 1,000.00 4.511.44 (3.811,44) -351.14% Engineering 0CIll,S 9,0011,00 109.119% 750,00 312 00 433.09 58.40% 7,5011.14 9,890.73 (2,391,25) .11.37% Conroe; yen ices 4,0011,00 68.04e/a 0.00 443.90 (443.96/ -1011.00100 2,0011.011 2.771,73 (72.1.73) -36.091, Radio 1,3110,110 71.3271, 0,00 0310 0.011 (1,00% 975,01 927.15 47.82 4,90% Klileage 0.00 1011% 0.00 ihno n.o(1 0,01).:, 0.20 n,00 0,011 04111, Inslionte 10,1100,011 711.7474 0.00 0 00 0.00 11.00" a 10,040.00 15,746.04 4,252.00 21.26°,0 Elecirie Utility 28,000.00 61.87Va 2,5011.011 1019.94 1,1190.06 75.607, 21,5011,00 17.324,51 4,175.47 19 42% Ras,: 2,4110,011 91403% 200.00 216,67 (16.671 -6 3310 2.060.00 2, I 611.06 (160.66) -9.11311 I193, Di I, 11 uids 1101.1- de {OA 42,0011.00 51.4614 2.500.00 1.007.50 1,497,30 59.7107"0 32,500.61 21,611.69 10,866,11 33,3410, Repair/Maim 1-113g .1,300.110 94.51% 300.00 000 3 00.011 (9(1,5055 2.9110,00 3,447.94 (547.64) -I :i.H7°, 100001044110 Nal 104: 500.00 117,93% 411,00 0.00 BOJO 100.04% 400.00 389.64 1104,0-11 .37,414 RepoinKlaml Equip 40911 5,0011.00 79.29%0 4011,01/ 0 GO 4011,00 100,007, 4.200,00 3,96.06 235.44 5,6190 Equipment Pans 7,500.011 34,71"// 623.00 0.00 623,110 100,024 0.250.1/0 2,602.92 3,6.47,00 56.35% liriilemIs 2,000.00 98.90% 170.00 2211.78 (50.731 -29.677s 1,660.00 1,978.00 (3)8 001 -19,16% Kliseellancous 1,000.00 76.83"// 50.110 7.011 50,10(3 100.006 9110.0i1 7614.23 131,75 14 64% Luolscapims K1 alenul 500.00 0.010/a 0,00 0.00 0.00 0.01179 3410.00 0.111.1 504.00 100.0470 Dues .9 Suhscriptions 2110.011 137,30%, Rill/ 275_60 1275.00y -IMOD% 150.00 :73,00 1 l2 5.001 .h 3,334, Con fCral., & fr,101111,1 1.500,00 21.2.47./s 0.90 100710 (100.00) .11/0319% 1,125,00 3,197.00 (2.067 001 -133,29% Atitmai safely touting Clean up Ilayr 5,000.09 111,28./1 100 0.60 11,00 0,01r-0 .5.0110.00 3.563 82 (563 82) 411,290„ Tool Public NVorks 7180,195„1111 71.9714 35,6.5.1.04 22,934.119 12,719,15 35,67% 318,219,62 173,623.68 44,595,94 14.0100 3120 -SIrcoi% Equipmcnt l'na 3,1010,00 75,9914, 250.40 0.4111 251400 1011.049', 7,500,0(1 2,279.78 2202.2 6.1115, Slreet Alatraenance klaierials 20,000,110 8431%. 1,501400 1,15632 313,63 20.915', I 6,500.00 16,661.24 1,636.76 6,669, SC.II C1'atiii4/CroOr FillinG 186,579.00 90,66% 0.00 WOO 0,00 0.00"„ 166,578301I 169,150,44 17:127.56 9.34', i Env,: project builpeicsi in lone Sio fteprin (staicrials 1.500,011 15,12% 200.00 ROO 200.011 I 00.00% 2,300.00 373.09 1.921.91 83,56% Conuact Sersieo 8,000.011 54.211"/a 0,00 650.00 (650,00) ,100.044 8,11011.110 4,336.04 3,663,96 43..8011, )(cpai rsAla int Ciplipmenl 2,500,00 40.2914 210,110 1.60 210.04 1411.445', 2,100.00 1.007 30 13192.70 52.13% Total SR eels 222,578,110 87,17./4 2,10-00 1,836.32 323.6/1 I 4.99./. 219,976.110 194,1112.89 25,665,11 11,80% Fun Year I AIONT)i 3125- Ice & Snau Reinueal 1111)'(191 )3I,'DGET AC1IIAL Vanance (51 21)15 Iodate Aloud: 0L,ud, AI„1111 landscaping Alcamo) 0.110 100.110'>u 0i10 0.11u 0.00 00,93941t 80,11110.00 57,1)59, 1)50, 0.00 CAu t'unlnlel S.nices 6,1100,00 0.1111% 500.00 0.00 513J10 Repmn3iainl Fr.i0n urenl 9,500,00 98.211^4, 111440 202 95 517.05 Total Ice & Sr,,w Rena -teal 95 00.00 .58,39 ion 1,300.00 282.95 1,1117,05 3100- Sired Lighting Sired Lighting 28A00.00 69.75 2,300,00 Fuld Street Liglning 28,000.1)0 69,78%j 2,300.011 3200 • Recycling 1<ccy.Gn Supplle 3,5110.00 11,i)09 1.750tt0 Ali celluncum 6,01111.011 9.47° 50000 Total Iitt poling 9,500.00 0,90% 2,250,00 3250 - Tree Program CCIltrlcl Seto}ce$ 6,000.011 25.O1i°de 500.00 Total Tree Program 6,000.00 25.00",'u 5011,1111 'Fowl Public Witt kr 741,773.110 73.47 2.173.13 1,173.13 0,110 tl 1111 11,00 0.00 1/.01) 27,227,29 126.fi 7 1`nra ace Oa \Innl6 0.01122 i 01)Il"u 1011.00' 5 3,522r BUDGET Al'I1I.il. :hnancc (9) 1.'arn110c i"„1 YTD VT V'TL) Yl'D 05,11 794.1.1 (794.1.1)-1110.01131” 42,000,00 45,63952 1639.521-1.42". 5,0181.00 0,00 5,000,00 100.059'', 7,900.00 0,129,97 11.478,57)-18.0920 Iueludee 57.22110 for .row pin,. 111.,dr. 57,900.011 55,762.53 2.137.47 3.69% 23,101,00 19.5'35.19 3,161.81 ': 4.50", 126,87 5,52% 23,100,011 15518,19 3,1{61,81 1650% 1,750 t9) 51I1,0(I 2,2511,1111 lin7,1111°a 100.00',b 10U,00 3.500.0{1 U.00 3,5120.00 030.9012, 5,11101 Ip1 565.113 4.421.97 3.1.0 8,500.00 568.03 7,931.97 93.3273, 51111,00 100.1)970 5,600 10 1,500.00 3,511001 71)11912, 500.00 i00.i10% 5,000,00 1,500,00 3,500.00 70.0n°/n 18,9 38.75 632,997.62 5d5,i0D5.32 87,992.30 13 'll?% Rear) 5 DEPT 430 • C1.11;11.1iE.113,CH115('110 6011 1'5ar MONII-1 YID 111113iI5,T I1U D(53 ET ACTUAL Varian., (S) Variance 4%1 BUDGET ACTIjAL Valialwo (51 Variance (01,) 57.011 - l'urk3 & Itecrcullon 2)7 45 % 1.1% dale Alunill 55"(111 Month Month \ ' 1 13 YTD YT D YID (1l` Salaries 77,8-17.00 143.65% 8,982.35 13.847.32 0,365.17) 23-1 16', 63.870.5.1 111,324.19 T15,953.651 -69,76%5 Position switch tiun Dew employeo ;it la, er TAW to long k£115 ce l'T 00111(60i 64120.011 292.16% 731,92 2,1 111,00 11323.03/ 2163.13', 5.770.77 19,925,13 (14.15.1,36) -243,229, VERA Comntno itms 5,644.00 1.16397'7, 631.23 1,09363 (439 451 -0.4135 4,775.69 3.2152,28 13486.591 -73,0)60 111(76 cowribwions 5,249.110 149.27% 605.65 622,17 1336.521 .55.56°,, 4,441 46 7,335.13 (3,393.67) 276.4 1% (0cdicare Conribigiom 1.228.0U 149,22% 141,66 220.3n (78.97) ,55.52% 1,039,0S 1,832.39 (793.31) -76.3393, 1 W001:1114 1113l.nCi 19,940410 76.3960 2,3011,77 1,430.511 0.19.97 36 945( 16,872.31 13,232.60 1.639.71 01725, Unemplu)rneni Beni:tits 11.110 11.111.1% 0,00 0431 11.09 0.0003 0,00 0.110 0,011 0.001,, Workers Comp:11551w 4,1100,00 114.2701, 0.101 0.0(1 1.1.00 0.902, 4.1100.00 4.57(1.91 (570.91) .14.2760 Shop Materials 5011,)01 228234% 4)1.11)1 237496 (7)7.961 -544_9100 4110.00 1441.71 (741.71) 4185.4360 Chemicals 750410 104.997', 62.30 0 00 62.50 100,1111% 625.00 737,39 (16239) 22.5.93'i, Equipme111 Palls 2,1100,110 8941.2% 170.00 0.00 170.09 190.00% 1,660.0 1,730.33 (12)1,35) 4.2503 Liuilding Repair 5061,6() 5004011 15,26% 40,00 0.00 404/0 1133,009„ 4011,0() 76.32 323.05 90 9:ni, lands.capiop Materials 3,11011.00 66,80% 250410 327,19 (77.)9) 30.5393 2,5011,110 2,002 93 496417 19.84% Sinall Tools and Minor Equip 1,000.00 156,46% S0.60 0.00 50.06 1120.1101, 340.011 (,564.60 (724.60) -86265. (4i00ge 1120 0.00% 0.00 0.00 (Lull tuyil;, 9,07 Omo 0.0o 0.05?, In,(urancv 2.2110.011 95.03% 0.00 049) 0,00 0.001, 3.2011.00 3,041,00 150)00 4.9703 Electric Utilay 8,500.00 06,4760 950,00 426.03 423.91 49.88'4 6,300.60 7,349.76 1549.761 -8.011% Rehme 2,500,110 0.00% 203.33 9,00 203.31 100.00% 2,083.30 0,00 2,0113.30 160,0096 Rep:no/Maim 1511.1,47 1,000.110 129,41% 30,110 anli MOO 1611.909, 340.00 1,294,07 (454.071 -54.06% liepairT(lairn NOT1314 2,500.011 116.97% Dioxin I( (111 200 00 160.005,, , 100 00 2,924.25 1924,231 -39.25% 0ep710/1,456n Equip 1,500,00 0.01160 125.00 1100 125.00 109.009), 1.750.00 421,14 923.56 65.9370 Item] 16414i090 4,6110,161 139,26% 28332 926.00 (442.67) -I 15,46% 21,83330 6,41/5,78 12,572.43) 267.)1% 1511-,,,Ilan,ous 75(1.00 122.41% 02.5)) 55.99 6.5-1 10,46% 623,110 919.06 (293.06) -46.89". Tula! Parks & Riarealion 153,028.011 12113,6760 16,0211,27 21,554.67 (5,534 AD) .34,55% 129,926.45 199,19.5-99 (69,269.54) ,5331% IT & Telephone II 4 lun16.3re 9,1011410 5.7.47% 0,00 176,40 (176,40) .100 003'0 4,530.110 5,229 39 (679,23) .14.935,, 11.5n aware 10,000410 46.92% 1.333.110 0410 1,333,00 100,01103 13230,00 7, sos.ou 3,922.00 .13.6.5% 1T-Suppan 3er60e90 16,0110,00 01,4/1 3,000.110 2,931.42 43.55 1.6260 30.001100 29,514.20 435.86 1,6276 II2NetwP(31115 7.800,00 0.00% 0.00 0.00 0,00 0,110% 3,350,00 0.00 5.357.00 I no unR. INET CeatillgtriCy 16,00,1,00 0,00',), 0,110 0.00 0,00 0.009,,, 16.000.00 0.00 16,0)0.00 I 011.0060 Telephone 244160.110 61.1,7660 7,055.00 1,449.73 605.27 2'1.45% 20.550.00 I 4,932.63 5,56737 27.0950 Total IT & Telephone 109,560.00 5224% 6,388.011 4,577.52; 1,910,45 23.3434 902140.00 57,234.21 33,045,79 36.60% Grand Tut ul all 150poi90s 2,316,216.110 7.3-1-961 232,1117.11 199,901.66 32,285.45 13.911%0 2,592.518.63 2,498,276.44 94,262.19 3.64% Sublinal het Income user TApolses 432,118.00 .3635%- 1161,824.86) (42,261.20) 119,563.66 73,83% 13.11.1,7.11..631' 073,231.79) 173,979,87 OEPT 4611.. COMP AN 35,000,110 0,110% 11,60 0.00 0.00 0.005, 0.00 0.011 (1.90 Debt Servitk, itICKNINV 247,118.11U 0410% 0.09 (400 11.01( 0.0011, 0,0:7 OJAI (1.0)) Transfer In City ProJecis (Mrecl 5) 14011 0,00"/, 0,00 0.00 04/6 0.06% 0,170 o.00 thou DEPT 493. 0 Flt K106ANCING 200,1100,0U 0.110%,.• 0,00 0.110 0,01) 0.004.4 0.1/0 0.00 0.00 GIOND TOTAL EX(' A1.1, DF.1'TS 3,798,334,00 65.774 232,1117.11 199,9111.66 32.2,35A3 13.91160 2,592,538.63 2,498,276.44 94,262,19 1 Net Income OATS Espe9055 0.1111 0.1.0.1% ('0124.36) (42,261.2[11 119,563.66 731160 (349.001.6.1) (173,231.76) 173,979,117 ,19.151% 0.I.19% Conn, adjommons Imdc in (dual (lepann(591 c5perne Annual adiusitnernmnade ,,re appro3iinately 533k. 0,0010 0.00% ;1.6-1% ,19./12"/., City of Lake Hum Undue( In Actual 2015 13v Month 6s of -October 31 2015, 206-tan:try Fund 0v Department II 172015 Full Year Month `11 D BUDGE Y 21115 2(115 Over; 2(115 2015 Over' 2015 '10 to date BUDGET AC -FOALS (wider) RL1DGFT ACTlIALS (under) Nines REVENUE Cuoeut Ad Valorem Taxes 231,261.00 50.1.)% 0.00 0,00 0.00 115,630.50 115,63(1.511 0.00 Funds received from WA Cly July and December Rental Income 11.400.00 229,95', 9511,00 0,00 (950.01) 9.500.00 26.211110 16,714.0U lueludes 821.1.6k delinquent rein Rom prior tennaitt Interest Eamings 0410 0,00% (1,011 0,011 0.00 11.01) (400 0.0)1 Miscellaneous Ito -mute 1/00 0.00`14, 0.00 0.110 0.00 0.00 200.55 200.55 Res critic Rom use of copier Donations 0.00 1004(0% 0.00 0.00 0.00 03))) 1,235,00 1,235.00 ToIal Revenue. 242,661.00 59.055) 950,00 0.110 (950,00) 125.1.30.50 1,13,281),(15 18,149.55 EXPENSE (Over)(Over)' under under FT Salaries 45.0111400 55.095), 3.751400 5.191.20 ((,441.20) 37,5)0.0U 38,289.34 (759„34) PT Salaries 16.001/4111 45.2512 1,333.33 1.972410 (635.67) 13.333.33 7,239.50 64493,83 PERA Contributions 4,422,50 76.84543 365.54 537.24 (168.70) 3.685,42 3.398.15 287.27 FICA Contributions 3,782,00 69.8 I "....; 315.17 420.73 ((05.56) 3,151.67 2,640.4)1 511,27 Medicare Contribulions 854.50 69.52% 73.7) 95.40 (24.69) 737,08 617.55 119.53 I lea1116Denlal Insurance 11.987.0(1 95.3(15(3 995.92 1.055.00 (59.118) 9,989,17 I I.424.0U ((.434.83) pudget showed consistent monibl) cosh lint impact Unemployment Benefits 0,00 0.041'!ft 0.00 U.01.1 0.41U 0.00 0.0U 0.00 of multiple pay period monlhs Woikers Compensation 3.50.00 0.00% 0410 0.00 1/00 35(400 ROO 350.00 Library SVCF supplies 1 iltORD 0.183% 91.67 0.0(1 91.67 916.69 0.00 916.69 °(lice Supplies 4.1(10 (ID 78,96% 341.67 0,00 341,67 3.416.70 1,157,29 2,229.41 library ColleclionAtibrientuice 49,7110,00 45.28% 4,141.67 4.545.71 (41)4.04) 41,416.67 23,996.29 17.420.38 Legal Services 2.000.00 75.50%. (LIM 132,1111 (132.00) 1.5(10,00 1,516.11(1 (16.00) Cusl Io recover delinquent ieut from prior lermain Contract Services 3.001/(10 3.45% 250.00 0.00 250.00 2.500.00 11)3.50 2.396.50 Snow Plowing Frleplione 1,600.00 76.93% 133.33 109.50 23,53 1.333,30 1,2311,91 102.39 hilemet 1,000.00 73.13% 83.33 115.00 (31.67) 833,33 731.29 102,04 Information Technology (Equiito 1220.00 96.27% 0.00 0.00 31.00 3.221400 3,100,00 120.00 Software 0.00 0.0012 0.00 0.410 OLIO 1/4/1/ (3U 0,011 Insurance 2.700.00 69.74% 0,00 0,00 0,00 2.700310 1.883.00 817.00 UMilics 7.550.00 79.89% 666.66 544,82 121.84 6,316.60 6,0.31.90 284,70 Re lbse 550.011 90.499) 15.83 49.89 (4,06) 455.30 497.68 (39,35) Repair1i3lain0 Uldg 14.000,00 145,55% 1,166.67 286.09 880.55 11.666 67 214801.26 (9.)34.59) 5'TO includes Roof repairs Repair:Mobil NOT flIcig 0.00 0,005) 24.015.00 52,1.77 23,19(1.23 29,5 I 5.00 524.77 28,690.23 13.epairMaitil Equip (out-LH Inn- 0,00 1014001), 0.00 0.00 0353 03111 ,120,00 (420,0(1) Library Card Reimbursements 24.000.00 90,09% I .00(.14,11) 1,705.31 (795.31) 21,700.011 24620,65 79„15 Library card Ninth are processed by Comity e0-5,1:15 Miscellaneous 2.000.40 14.68% 166.66 0.110 166.66 1.666.60 293.62 1,372,98 Building Purchase Repoli 0,0() 0.0012 0.00 0.00 0.00 0.0U 0,0() 0.00 Buil1ing-Property Tax 2,600,00 89.77% 1,300.00 1.167,00 133,110 2.600,110 2.3.34.00 266.00 Other Equipment 0.00 100.00% 0.00 0.00 0,00 1400 738,00 (738.00) Subscriplintis 0,00 11.00".C, 0.00 0,181 0,00 0.011 11.011 0.00 Conferences c3: Training 2,5110.00 0,00% 1.250.00 0,00 1.250.00 2.500.00 275.00 2,225.011 Prograrms 7.50038) (13103;, 625.110 1),00 625330 6,250,(1(1 0,00 (,.250.0 Internal charges 1,600.0(1 25,58% 131.1.00 (1.00 1311310 1.340,011 414,00 926,01) 52 per card processing fee plus billable City resoutres Tula) Libcary 213.146.011 71.1312, 42,2.17.16 18,877,94 23.369.20 210,59(453 151,608.10 58,9118.4.3 Nel !mound( Expense) 12131/14 Cash [blame Nel Income"( E3pense1 Accrued Al' CI P (self funded) Contingencies 2014 AP ace' nal revcisal 29.515,00 (111.877.912 22,419.2(1 (55,466,03) (8.325,05) 77,137,95 -.54,29% -90,26% 172,205.10 206.407,2.6 29,515,00 (8.325.05) (4.103.87) (7(1,000 OD) OM() Ending Cosh 1.01aiice 1111,721410 193,975.34 TI crry 1, KE ELN 0 AYOR & COUNCIL CO U ICATION DATE: November 17, 201.5 CONSENT ITEM MOTION 4 AGENDA ITEM: New Single Family .Home Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Clark Schroeder, City Administrator S GC ':STED ORDER OF BUSINESS: Introduction of Item... ..... ..... ................... ....... City Administrator ......... ....... ..... Administrator Questions from Council to Staff....................„......................,.Mayor Facilitates Call for Motion ..... ......................... ......... .................. ...... Mayor & City Council Discussion ..... .............. ....... ............... ........ ..... ...... Mayor & City Council Action on ......... Faeilitates SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly new single family home pennit report through October, 2015. No specific motion is needed as this is recorrunended as part of the Consent' Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: 2015 2014 2013 New Homes 113 21 30 Total valuation $36,117,376 $12,336,684 $13,818,894 Average home value 319,622 587,461 460,629 Total Valuation YTD 41,1.67,374 22,435,198 17,478,188 One new home rebuilt in 2015 due to fire. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the October, 2015 monthly new home building pennit report. -- page 1 -- Permit Kind CITY OF LAKE ELMO Valuation Report - Summary Issued Date From: 1/1/2015 To: 10/31/2015 Permit Type: BUILDING Property Type: All Construction Type: All Include YTD: Yes Permit Count Valuation Dwell Units Permit Type: BUILDING ALL RETAINING WALL l S15,000.00 0 COMMERCIAL ADDITION 1 $10,000,00 0 COMMERCIAL CELL TOWER UPGRADE 1 $12,500.00 0 COMMERCIAL FENCE 1 $27,000.00 0 COMMERCIAL NEW CONSTRUCTION I 5145,000.00 0 COMMERCIAL REMODEL 2 $130,000.00 0 COMMERCIAL ROOFING 1 $30,000.00 0 COMMERCIAL SIGN l $19,200.00 0 COMMERCIAL TENNANT BUILDOUT 2 $1,555,000.00 0 PUBLIC SOLAR PANEL INSTALL I $135,000.00 0 SINGLE FAMILY ACCESSORY BUILDING 9 5219,972.00 0 SINGLE FAMILY ADDITION 9 $485,765.00 0 SINGLE FAMILY ALTERATION 18 S I 09,900,00 0 SINGLE FAMILY ATTACHED NEW CONSTRUCTION 22 $4,470,000.00 0 SINGLE FAMILY BASEMENT FINISH 13 5312,000.00 C SINGLE FAMILY DECK 29 $173,971.00 0 SINGLE FAMILY DEMOLITION 1 $3,000.00 0 SINGLE FAMILY DOOR 11 $47,310.00 0 SINGLE FAMILY DRAIN TILE WATERPROOFING 1 $5,523.00 0 SINGLE FAMILY NEW CONSTRUCTION 91 $31,647,376.25 0 SINGLE FAMILY POOL 8 $164,440.00 0 SINGLE FAMILY POOL REMOVAL 1 $2,000,00 0 SINGLE FAMILY REMODEL 16 $760,180,00 0 SINGLE FAMILY REPLACE!REPAIR 2 $43,000.00 0 SINGLE FAMILY SOLAR PANEL INSTALL 4 $92,438.00 0 SINGLE FAMILY WINDOWS 42 $551,799.00 0 Permit Type: BUILDING - Total Report Total: Period 289 541,I67,374.25 0 YTD 289 541,167,374.25 0 Period 289 S41,167,374.25 0 YTD 289 541,167,374.25 0 11/13/2015 Page 1 of 1 Permit Kind CITY OF LAKE ELMO Valuation Report - Summary Issued Date From: 1/1/2014 To: 10/3U2014 Permit Type: BUILDING Property Type: All Construction Type: All Include YTD: Yes Permit Count Valuation Dwell Units Permit Type: BUILDING COMMERCIAL ACCESSORY BUILDING I $21,605.00 0 COMMERCIAL ALTERATION 7 1500,500.00 0 COMMERCIAL NEW CONSTRUCTION 3 $5,603,652.00 0 COMMERCIAL REMODEL 3 $980,422,00 0 COMMERCIAL ROOFING 1 1128,246.00 0 COMMERCIAL SIDING I $20,000.00 0 COMMERCIAL SIGN 1 $8,928.00 0 COMMERCIAL TENNANT BUILDOUT 1 520,250.00 0 MANUFACTURED HOME DOOR 1 $2,734.00 0 PUBLIC ROOFING 1 $5,000.00 0 SINGLE FAMILY ACCESSORY BUILDING 10 $142,147.00 0 SINGLE FAMILY ADDITION 14 $1.359,894.00 0 SINGLE FAMILY ALTERATION 11 $140,765.00 0 SINGLE FAMILY BASEMENT FINISH 14 $324,548.00 0 SINGLE FAMILY DECK 17 $130,120.00 0 SINGLE FAMILY DOOR 6 $27,675.00 0 SINGLE FAMILY DRAIN TILE WATERPROOFING I $2,950,00 0 SINGLE FAMILY FIRE / STORM DAMAGE 1 $20,712.92 0 SINGLE FAMILY FIREPLACE 1 $5,923.68 0 SINGLE FAMILY NEW CONSTRUCTION 21 $12,336,684.00 0 SINGLE FAMILY POOL 7 $114.000,00 0 SINGLE FAMILY REMODEL 12 $290,201.00 0 SINGLE FAMILY REPLACE/REPAIR 3 $14,500.00 0 SINGLE FAMILY SOLAR PANEL INSTALL 1 $8,000.00 0 SINGLE FAMILY THREE SEASON PORCH I $20,000.00 0 SINGLE FAMILY WINDOWS 21 $205,74 LOO 0 Permit Type: BUILDING - Total Report Total: Period 161 $22,435,198.60 0 YTD 161 $22,435,198.60 0 Period 161 $22,435,198.60 0 YTD 161 $22,435,198.60 0 11/13/2015 Page 1 of I CITY OF LAKE ELMO Valuation Report - Summary Issued Date From: 1/1/2013 To: 10/31/2013 Permit Type: BUILDING Property Type: All Construction Type: All Include YTD: Yes Permit Kind Permit Type: BUILDING COMMERCIAL ALTERATION COMMERCIAL REMODEL COMMERCIAL ROOFING COMMERCIAL SIGN COMMERCIAL VALUATION OTHER PUBLIC ALTERATION SINGLE FAMILY ACCESSORY BUILDING SINGLE FAMILY ADDITION SINGLE FAMILY ALTERATION SINGLE FAMILY BASEMENT FINISH SINGLE FAMILY DECK SINGLE FAMILY DOOR SINGLE FAMILY NEW CONSTRUCTION SINGLE FAMILY OTHER FIXED SINGLE FAMILY POOL SINGLE FAMILY PORCH SINGLE FAMILY REMODEL SINGLE FAMILY REPLACE/REPAIR SINGLE FAMILY VALUATION OTHER SINGLE FAMILY WINDOWS Permit Type: BUILDING - Total Report Total: Permit Count Valuation Dwell Units 4 S762,000.00 0 1 $13,000.00 0 2 $14,800.00 0 1 $500.00 0 1 $52,000,00 0 2 $16,500.00 0 16 $266,999,00 0 8 $678,000,00 0 20 $598,529.00 0 15 $274,147.00 0 21 S290,311.00 0 6 $26,246.00 0 30 $13,818,894.00 0 1 $9,500.00 0 10 $234, 300.00 ( 1 $20,000.00 0 6 $132,500.00 0 5 $28,526.00 0 2 S30,928.00 0 22 $210,508.82 0 Period 174 S17,478,188.82 0 YTD 174 S17,478,188.82 0 Period 174 S17,478,188.82 0 YTD 174 S17,478,188.82 0 11/13/2015 Page 1 of 1 (Try KE ELN' 0 /WO COU CIL CO U ICATIO DATE: November 17, 2015 CONSENT ITEM #5 AGENDA ITEM: Monthly Assessor Report SUBMITTED BY: Dan Raboin, City Assessor THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: introduction of Item... ........... . ..... . ..... ..... ....... ...... City Administrator ...... ...... ...... .City Administrator Questions from Council to Staff.. ..... .................. ..................Mayor Facilitates Call for Motion ..... ...................................... ............ ........ Mayor & City Council Discussion ..... ......... . ......... ........................... ........ ....... Mayor & City Council Action on Motion.............. ..... ....................... ...... . ..... ...............Mayor Facilitates SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through October 2015 outlining work perfon-ned on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda, LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats -- 3 Sales collected and viewed — 6 Taxpayer inquiries — 7 Miscellaneous inquiries - 6 Inspections — Residential — 46; Commercia Building permit reviews — 33 Pictures taken — 48 Other work performed included: • Monthly meeting with County residential and commercial supervisors Input of all inspection and pennit work -- page City Council Meeting [Consent Agenda Item #5J November 17, 2015 • Perform sales verifications and land value analysis using MLS and other resources • Field telephone inquiries RECOMMENDATION: Based on the aforeinentioned, the staff recommends the City Council accept the October 2015 monthly assessor report. -- page 2 -- THE (Try K E ELM() AYOR & COUNCIL CO UNICATION DATE: November 17, 2015 CONSENT ITEM # 6 AGENDA ITEM: Eagle Point Blvd Street and Utility Improvements — Pay Request No. 3 SUBMITTED BY: Ryan Stempski, Project Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent _lgenda): Questions from Council to Staff. ....... Mayor Facilitates - Public Input, if Appropriate.......... .......... ............. ..... _Mayor Facilitates Call for Motion ........ Mayor & City Council Discussion.. ......... ....... ..... ..... ...................... Mayor & City Council - Action on Motion.......... ....... .................. .................. ..... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARyANDACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the Eagle Point Boulevard Street and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Miller Excavating, Inc. in the amount of $322,264.98 for the .Eagle Point Boulevard Street and Utility Improvements". -- page City Council Meeting [Consent Agenda Item 6J November 17, 2015 LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Miller Excavating, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $322,264.98. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $36,506.10. RECO1VIMENDATION: Staff is recommending that the City Council consider approving, cis part of the Consent Agenda, Pay Request No. 3 for the Eagle Point Boulevard Street and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Miller Excavating, Inc. in the amount of $322,264.98 for the Eagle Point Boulevard Street and Utility Improvements". ATTACHMENT(SI: Partial Pay Estimate No. 3 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. EAGLE POINT eumSTREET & UTILITY IMPROVEMENTS PROJECT NO. 2015.120 PROJECT OWNER: . CITY OFLAKE EUwO 380Ou\VERNEAVENUE NORTH � LAKE ELMC\pWN55n42 AlTm:JACK GRIFFIN, CITY ENGINEER ENGINEERING, inc - .� � PERIOD 0FESTIMATE FROM 10/1/3015 TO 10/31/2015 � CONTRACTOR: MILLER EXCAVATING, INC. 3636STAGECOACH TRAIL NORTH 6T!LLvVATEn,m1N 55082 No. CONTRACT CHANGE ORDER SUMMARY Approval Date 1 O/4/20I5 2 11/4/2015 Amount Additions Deductions $Z8'S0O.OU TOTALS $010 N[T[HANGE <528'500.00 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: PAY ESTIMATE SUMMARY I.Original Contract Amount 2.Net Change Order Sum 3.Revised Contract (1+Z) 4. *Work Completed S. *Stored Materials 6'Subtotal (4+5) 7.xetainage+ 5.O|01 8. Previous Payments 29,500.00 9.Amount Due (6'7-8) �Drtoilea`amokdo=nAtmcha/ CONTRACT TIME ORIGINAL DAYS REVISED DAYS nErN4|w|NG ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and mthe best oftheir knowledge and belief, the quantities shown inthis estimate are correct and the work has been performed maccordance with the contract documents. CONTRACTOR'S CERTIFICATION: The vnucr!i8"rdContractor certifies that tothe best oftheir knowledge, information and belief the work covered bythis payment estimate has been completed inaccordance with the contract documents, that all amounts have been paid hythe contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein /s now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA BY 320 O 228 FOCUS Englineehng,inc. BY BY $1,249,494.09 -$28,500i00 $I'220,994.09 $730\121.95 $0.00 $730'12I.95 $36,50§.l0 $371,350.87 FOCUS Engineering, inc. PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 3 EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2015.120 ITEM DESCRIPTION OF PAy ITEM DIVISION 1 - GENERAL 1 MOBILIZATION Ls 1.00 S29,900 00 509,990,00 0.2$ 57,475.00 0.75 S22,425.00 3 SILT FENcE LF 3,100.00 52.90 $6,850.00 0 00 55,137.50 2 TRAFFic coNTRoL Ls 1.00 $5,850.00 0.25 51,712.50 0.75 4 INLET pRoTEETIoN EA 17.00 5200 Oo 9.00 17.00 53,100.00 $3,400 00 56,200,003000o 50-00 1.550.00 5 TEMPORARY ROcx EON5TRLICTION ENTRANCE EA 2.00 51,000.00 1,00 51,800_00 51,000.00 2.00 6 sTREET swEEPING fiR $2,000.00 0.00 4 00 52.000,00 7 07 ToPsolL AND SOD sr 5445,00 20 00 5 $10i00.5000 554,022.50 52,00o.o0 0,00 SSO'07) 0.00 51000o 50.00 $1.15 5107,333.75 S11,987.50 536,46'2I°50 1 8 HyDRAuLIC muLcH (TEMpoRARYI sY 2,575.00 52,96E25 0.00 $0.00 0.00 F C S ENGINEERING, inc. CONTRACT AMOUNT THIS PERIOD TOTAL TO DATE QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT UNIT suroTAL DiviSioN DIVISION 2 - SANITARY SEINER 9 CONNECT To ExiSTING SANITARy SEWER MANHOLE EA 2.00 52,800.00 55,500.09 0 00 50.00 2.00 55,00000 10 SANITARY SEWER PIPE - 8" LF 764.00 533.60 $25,620.40 0,00 $0.00 764.00 525,670,40 11 5AN1TAR0 SEWER MANH0LE ..TYPE 301 EA 3 00 53.400,00 510,200.00 0,00 $0.00 3 00 $10,200.00 12 EXCESS MANHOLE DEPTH LF 12,00 $240.00 52,880.00 0.00 $0.00 1200 $2,880.00 13 REMOVAL OF UNSTABLE FOUNDATION NIATERIAL CY 42,00 $52.00 $2,184.00 0.00 50.00 0.00 50.00 La STAWLIZING AGGREGATE BoRRow CY 42.00 56800 52,856 OD 0.00 5000 0.00 5000 15 TELEVISING LF 764.00 53,50 52,674.00 0,00 50.00 0.00 5000 SUBToTAL . DIVISION 2 012,064.40 50.00 $44,350.40 DIVISION 3 - WATERMAIN 16 CONNECT To DOMING WATERMAIN 17 6" GATE vALvE & BOx is 12" GATE VALVE 19 16" BUTTERFLY VALVE & Box 20 HyDRANT 21 167 Du, CL 52 WATERMAIN 22 REMOVE AND REPLACE VALVE BOX 23 16")(45BEND mi DucT1LE IRON CompAcr FITTING 24 16316" TEE MI DUCTILE IRON COMPACT FITTING 25 166127 REDUCER65000ERMIOUCTILEIRON COMPACT Fir -TANG 26 1072467 REDuCER Mi DUCTILE IRON COMPACT FITTING 27 4" POLYSTYRENE INSULATION SUBTOTAL DiviSION 3 DIVISION 4 STORM SEWER 28 REMOVE ExisTING STORM SEWER sTRu(TLIRE 29 REMOVE EXISTING STORM SEWER (ALL TYPES AND SIZES} 30 CONNECT TO EXISTING STORM SEWER STRUCTURE 31 sTORM SEINER PIPE 127 REP 32 STORM SEWER PIPE - 15" REP 33 CATCH BASIN - TypE 404 34 CATCH BASIN/MANHETLE ,TypE 4116 35 REsET ExISTING CATCH BASIN cAsTAG 36 REpAIR EXISTING CATCH BASIN CONCRETE SUBTOTAL DIVISION 4 EA 1.00 $2,650.00 EA 1 00 S1,990 00 EA 2,00 54,770.00 EA 1.00 54,99000 EA 1.00 540E0.00 LF 20900 5108.00 EA 2.09 5985.00 EA 1.00 51,560.00 EA 1.00 52,19000 EA 2.00 $1.380.1.10 EA 1,00 51,270.00 SF 32 00 510,00 EA 2.00 $400.00 LF 0000 515,00 EA 2,00 $890.00 LF 117.00 533.00 LF 971.00 53430 EA 3,00 51,695.00 EA 7.00 $2,065.00 EA 200 5475 Oc SF 27.00 535.00 52,650.00 51,990.00 59,540.00 54,990.00 $4,560.00 $22,$72.00 51,970.00 51,500.00 52,190.00 $2,760 00 $1,27000 $320.00 $56,372.00 $800.00 S975.00 51,700,80 53850,00 $33,499 50 55,085 00 518,555.00 5950,00 5972 00 566,577,501 000 5000 000 52,650,00 100 $1,990.00 100 51,990.00 0,00 50.00 2 00 59,510,00 000 50.00 1.00 54.990,00 1.00 54,560.00 0,00 54,560.00 199.00 521,492.00 230,00 524,840.00 1.00 5985 no 7.00 51,970.0( 000 52,560.00 1,00 5106000 1,00 $2,190.00 2.00 $4,380.00 0.00 50,00 2,00 52,760.00 2,00 $2,540.00 200 S2,540 90 000 50.00 32.00 5320.00 $35,317.00 562,100.0C 0.00 50_00 2.00 5800.00 0_00 $0.00 65,00 5975.00 1200 5890.00 2.00 5478000 78.00 52,574.00 117,00 53,801 00 387.08 513,351.50 971.00 $33.492.50 2.00 53,390.00 3.00 55,085.00 2.00 $5,330,00 7.00 518,65000 0.00 50.00 0,00 50.00 000 50 00 0,00 50.00 $25,535,50 $64,655.5 DIVISION 5 . STREETS . 37 SALVAGE POST AND SIGN EA 11.00 $60,00 5660.00 0.00 $000 ' 0 50.00 38 REMOVE POST AND SEGN EA 1.00 560.00 56000 0,00 5000o 50.00 39 SAWCuT BaumINOus oR coNCR(TE LE 5$3,00 53.00 $1,659.00 535,00 $1,514.00 538 53,014.30 40 REMOVE AND DISPOSE OF EXISTING BITUmiNoUS PAVEMENT (DRIVEWAY) SY 266 00 $5.00 51,330.00 26500 S1,330.00 266 $1,330.00 41 REMOVE AND DISPOSE oF (Xt5TING CONCRETE PAVEMENT (DRIVEWAY) SY 380.00 $6.00 $2,280.00 42.00 5252.00 42 5252.00 42 REMOVE AND DISPOSE oF EXISTING CONCRETE CURB if 7,036 00 $2.00 514,072.00 3,510,00 $7,02000 7080 514,160.00 43 COMMON ExCAvATION LS 1.00 $214,450.00 $224,450.00 0.52 5111,534.00 1,00 5214,45000 44 sELE(T GRANULAR BoRRow ((v) (p) Cy 12,000.00 $11,95 0143,400,00 6,240.00 574,568.00 12,000 $143,400 Oa 45 SUBGRADE CORRECTION SY 2,700 D0 59.00 524,300,00 118.00 51,052.00 468 54,212.00 46 suBGRADE pREPARATIoN RS 34,00 S150.00 $5,100,00 17 OC 52,550,00 34 55,100.0c 47 CLASS 6 AGGREGATE BAse TN 9,85000 512.65 5124,602,50 3,362,00 $42,732.30 7,007 088,63805 48 AGGREGATE TRAIL REsTGRATioN TN 9.00 560,00 5720.00 0.00 59.(10 0 50.00 49 815 OMINOUS NON -WEAR CoURSE TN 1,825.00 $62.00 5113450.00 0.00 5000 0 20.00 ... .... CONTRACT AMOUNT THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 50 BITUMINOUS WEAR COURSE I N 1.825.00 $62,00 $12.1,190.00 0,00 5000 0 50,00 51 BITumiNous MATERIAL FOR TAcx CoAT GA 842,00 $3.00 52.526.00 0.00 00.00 0 50.00 52 CONCRETE CuRB AND GUTTER LF 6,596,00 612,00 579,15.2.00 0.00 50.00 0 50.00 53 DRIVEWAY vALLEYOuTTER EA 4,00 $2,970.00 511,880.00 0.00 50 00 0 50.00 S4 6" CONCRETE DRIVEWAY PAVEMENT Sy 40.00 $55.00 $2,200.00 0.00 50.00 0 50.00 55 BITUMINOUS DRIVEWAY PAVEMENT SY 295.00 $27.00 57,965,00 OM $0.00 0 50 00 56 PERFORATED PvC EDGE DRAIN sr 6,660200 59,00 550,940.00 1,97.6.00 $17.784.00 4,273 538,457_00 57 DRAINTILE ciEANouT EA 50.00 $150.00 $7,500.00 15.00 52,250,00 31 54,550.00 58 DRAINTILE CONNECTION ITITO CATCH BAsiN EA 8.00 5400.00 53,200 00 400 51.600.00 8 53,200.00 59 PRECAST CONCRETE HEADWALL FOR DRAINTILE FA 6,00 $515.00 53,090.00 4.00 52,060,00 6 53,090.00 50 ADJUST MANHOLE CASTING EA 4.00 $600.00 52,400.00 0.00 50.00 0 50.00 61 AD)UST GATE vAlvi. Box EA 18.00 5350.00 56,300 00 0.00 50.00 0 50 00 62 FURNISH SIGN PANEL SF 16.0U 645.00 $675.00 0.00 50,00 0 50.00 63 INSTALL stGN PANELS EA 2.0 5200.00 5400.00 0.00 $0.00 0 $0.00 64 4" sOLID uNE WHITE EPoxY LF 7,116,00 5050 53.772,48 0.00 50,00 0 58,0() 65 4" 1000 LINE YELLOw EpOxy LF 1,521 00 $0,53 5807.72 0.00 50.00 0 50,00 66 4" BROKEN LINE yELovv Epoxy LF 2,558,00 $0.53 52,355.74 0.00 50.00 0 50.00 67 STOP BAR . Poo PREFORMED EA 2.00 $1,200.00 52.400,00 0.00 0000 0 50,00 68 TEMPORARY PAVEMENT 5TRIPING LS 1.00 54.500,00 52,500.00 0,00 $0.00 0 05.00 69 PAVEMENT MARXING5- Poly pREFoRmED EA 10.00 $815,00 58,150.00 0.00 50 00 0 50,00 suETTOTAL - DwisioN 5 5967,146.44 $266.386.30 $522,553.55 TOTALS- BASE CONTRACT $1,249,494.09 $339,226.30 $730,121.95 CHANGE ORDER NO- 1 COul PERFORATED PVC EDGE DRAIN LF LOT 2 °RANDLE cLEANouT EA TOTALS - CHANGE ORDER NO. 1 (2,850.00) 59 00 119 00) 5150.00 -525.650.00 -52,850.00 -528,500.00 TOTALS - REVISED CONTRACT $1,220,994.09 0 00 0 00 50.00 50.00 $0.00 0 0 50 00 50.00 $0.00 $339,226.30 $730,121.95 Tt 1F CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM: 11/17/15 #7 Approve Special Assessment Payoff — Kleis Family Trust Cathy Bendel, Finance Director Cathy Bendel, Finance Director Peter Kastler, Kleis Family representative SUGGESTED ORDER OF BUSINESS: Introduction of item ...... ..... ....... ........... .................Finance Director Report/Presentation....... ..... ..... ...... ........ _Finance Director - Questions from Council to Staff ......... ............ ..................Mayor Facilitates Public Input, if Appropriate . ...... ........ ...... ... Facilitates Call for Motion ...... ...... ....... ........Mayor & City Council - Discussion...................... ........... ..... ....... Mayor & City Council - Action on Motion ..... ..... ...... _ .............. Facilitates FINANCIAL IMPACT: Special Assessment payoff of 6,879.55; $3,821.97 principal and $3,057.60 interest (10 years at 8% which was the rate charged on assessments for this project based on the bonding rate at that BACKGROUND AND STAFF REPORT: In 1995, the Kleis property (PID #03.029.21.24.0001) was part of a street overlay project which involved assessments to parcel owners. The assessment to their property was $3,821.97. These assessments were assessed over 10 years at a rate of 8%. Peter Kastler's grandparents owned the property at that time and the property was, and still is, in the Green Acres program. Mr. Kastler recently purchased a portion of this property from his family and they were unaware of any outstanding special assessments on the parcel until a request to sub -divide the property was brought forward to the City Council on 10/6/15. The family firmly believes that had their grandparents been aware that the interest being charged was 8% until the special assessment is paid in full, and that it would be a lien on the parcel, they would have paid it off in full prior to assessment. The special assessments will need to be resolved in order for Mr. Kastler to move forward with the sub -division which was approved by the City Council on 10/6/15. RECOMMENDATIONS: Staff recorrunends accepting the payoff offer of $6,879.55 from Mr. Kastler/Kleis family to pay in full the outstanding special assessments related to the 1995 street overlay project. The amount offered is fair and reasonable. TM CM OF K E ELMO AYOR CO UNICATIO DATE: November 17, 2015 REGULAR ITEM ft AGENDA ITEM: Inwood Water Tower (No. 4) - Preliminary Design Update SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer SUGGESTED ORDER OF BUSINESS: lntroduct ion of Item ............City Engineer Report/Presentation.... ...... ..... City Engineer Questions from Council to Staff ..... . ...... .................... ....... Mayor Facilitates Public Input, if Appropriate.... „ ...... .........Mayor Facilitates Call for Motion .......... ......._ ..... ...... ......... .............. Mayor & City Council Discussion... ....... ......... ....... ...... .................... ......... ....... Mayor & City Council Action on ...... ........ ..... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: None. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to receive an update on the preliminary design recommendations for the Inwood Water Tower (No. 4) and to provide input and direction as may be deemed appropriate. No formal action is required. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City retained an engineering design consultant (SEW to complete a preliminary design evaluation for the Inwood Water Tower (No. 4), including recommendations for the storage volume requirements and to evaluate the capital and life cycle costs for the two most common elevated tank styles. The size of the water tower was evaluated based on current and projected water use in the high pressure zone water system and including its interaction with the south intermediate pressure zone near Keats and Hudson Boulevard. Water use projections were reviewed to detennine the water demands on the system -- page City Council Meeting November 17, 2015 [Regular Agenda Pent 8] including cun-ent and projected average day demand, maximum day deinand, and peak hour demand. In addition, fire flow storage was evaluated for a fire event of 3 hours at 3,000 gallons per minute. Water tower size requirements were then calculated using guidelines and practices from the American Water Works Association (AWWA) Manual of Water Supply Practices. This analysis confirmed the capital improvement program need to construct a 1.0 Million Gallon (MG) elevated water storage tank. The final design phase will further investigate the potential need for mixing systems to address the interim low water use condition until the high pressure zone is built out. At a size of 1.0 MG there are two cost effective elevated water tower styles that are typically constructed, The attachments provide a visual comparison of the two styles of tanks for reference. Style of Tank Composite Style Fluted Steel Column Style Capital Cost Lifecycle Cost (60 Year) $2,400,000 $450,000 S2,500,000 $1,000,000 The composite style tank matches Water Tower No. 2 near the Public Works building. With the lower anticipated capital cost and lower lifecycle cost it is the recommended style of tank. Composite style tanks have become more popular as the relative construction costs have equalized or become less than the Fluted Steel Column Tank and as tank repainting costs have significantly increased. Other composite tank highlights and advantages include: • One of the most common and most economical style tanks in the 1,000,000 gallon range. • A cost efficient, low maintenance and durable structure combining an efficient use of reinforced concrete for the support pedestal and welded steel for a watertight storage tank. • No coating system required for concrete shaft and thus less long-term maintenance (reduced surface area for painting). • Some believe it is an aesthetically pleasing design. Architectural Rustications highlight the concrete column. These rustications are placed vertically and horizontally at the edge of concrete forms to blend concrete appearance and hide construction joints. • Interior ladders and piping protects against weather and vandalism and easily allows for pipe insulation. With confirmation from the council regarding these two recommendations, the final design phase will proceed forward and will include meetings with Public Works and City Officials to consider how to best utilize the site and position the tower for potential future use by telecommunication companies, These additions and design considerations will be brought forward to Council in December or January for presentation and approval. RECOMMENDATION: Staff recommends that the Final Design proceed forward for a 1.0 Million Gallon (MG) Composite Elevated Water Storage Tank. This tank would be similar in style to the existing City Water Tower No. 2 located at the Public Works facility. No formal action is required. ATTACDMENT(S): I Exhibit — Example Composite Elevated Storage Tanks. 2. Exhibit -- Example Fluted Steel Column Elevated Storage Tanks. COMPOSITE ELEVATED STORAGE TANKS Cannon'' Falls ..hgaR ' . FLUTED STEEL COLUMN ELEVATED STORAGE TANKS TI CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: YO C•U CILC C T DATE: November 17, 2015 REGULAR ITEM #9 Phase 1 Downtown Street, Drainage, and Utility Improvements — Review Proposed Plan Revision for Upper 3314 Street and Proposed Library Parking Lot. Chad Isakson, Project Engineer Clark Schroeder, Interim City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director Nate Deprey, Library Director SUGGESTED ORDER OF BUSINESS: Introduction of ...... ..... ............ ...... ...... .......................City Engineer Report/Presentation....... ...... ...... ........ ......... . ....... Questions from Council to Staff Public Input, if Appropriate.. Call for Motion ...... ............... Discussion ..... ........ .............. Action on Motion... ............. .. City Engineer .............. ....................... ..... Mayor Facilitates ....... ........ ....................Mayor Facilitates ............... ..... ................. Mayor & City Council ...... . ..... Mayor & City Council ... ......... ..... ........ .......... Mayor Facilitates POLICY RECOMMENDER: Engineeiing. FISCAL IN1PACT: 1) Upper 33`d Street Revisions — No Cost. The revised Upper 33rd Street plan includes striping alterations within the quantities already approved in the contract. 2) Library Parking Lot - $77,200. Staff was requested by the Library Board to provide a design and cost estimate to construct a paved parking lot east of the Library facility. The cost to design and construct the proposed parking lot is approximately $77,200 using the contractor's unit prices for the Phase 1 Downtown Improvements. Funding for this expense would be 100% from the Library Fund. -- page 1 -- City Council Meeting [Reguktr.4gemla Item 9J November 17, 2015 SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving the proposed Upper 33' Street striping revisions for the Phase 1 Downtown Street, Drainage, and Utility Improvements as requested by the property owner at 11320 Upper 33rd Street. The recommended motion for this action would be as follows: "Move to [approve or deny] the Upper 33d Street striping revisions for the Phase I Downtown Street, Drainage, and Utility Improvements." Furthermore, the City Council is respectfully requested to consider approving the proposed Library parking lot improvements as requested by the Library Board to be funded by the Library Fund. The recommended motion for this action would be as follows: "Move to [approve or denyl the Library parking lot improvements to be constructed in conjunction with the Phase 1 Downtown Street, Drainage, and Utility Improvements." LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City of Lake Elmo was approached by the property owner located at 11320 Upper 33rd Street North to review shifting the new roadway constructed north away from his existing commercial building. Upon extensive staff review, property ownership and right-of-way verification, and the improvements previously approved by Council it was determined that it is not possible to shift the roadway further north. To address the property owner's concerns, staff worked with the design engineer to propose a revised striping plan which would direct traffic further away from the building by repurposing the drive lane locations within the paved surfaces. By changing only the pavement striping the roadway improvements, including curb locations, were constructed as originally proposed. The impact of the proposed restriping plan is the elimination of 5 on -street public parking spaces. Staff received a request from the Library Board to consider constructing a parking lot on City owned property east of the Library building. A draft layout was prepared and presented to the Library Board for consideration. The cost of the improvements as provided by North Pine Aggregate (current contractor working in the Village) is estimated at S77,200. A decision to proceed with this work is needed by November 20, 2015 to retain this quoted price for the work. The library board will meet on November 18, 2015 to consider the improvements as presented. RECOMMENDATION: The City Council is respectfully requested to consider approving the proposed Upper 3 3 rd Street striping revisions for the Phase 1 Downtown Street, Drainage, and Utility Improvements as requested by the property owner at 11320 Upper 33rd Street. The recommended motion for this action would be as follows: City Council Meeting [Regular Agenda Item 9] November 17, 2015 "Move to lapprove or deny( the Upper 33rd Street striping revisions for the Phase I Downtown Street, Drainage, and Utility Improvements." Furthermore, the City Council is respectfully requested to consider approving the proposed Library parking lot improvements as requested by the Library Board to be funded by the Library Fund. The recommended motion for this action would be as follows: "Move to (approve or deny] the Library parking lot improvenzents to he constructed in conjunction )vith the Phase 1 Downtown Street, Drainage, and Utility Improvements." ATTACHMENT(S): . Upper 33rd Street — Proposed Striping Plan Revision. . Proposed Library Parking Lot Layout. -- page 3 -- 0 714..cp1.33r 7 L 0 > th 0 g ar) AOJIJST CURB LINE C.1.1 01,10.0.001000.0101,00,0011,1,10,, SCALE IN ,'EET UPPER 33RD LANE SHIFT 10-27-15 FILE NO. WASHC[26 T 74 TI 1I CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: 11/17/15 REGULAR ITEM #: 10 MOTION Reconsideration of the Hammes Plat Extension Clark Schroeder Clark Schroeder City Attorney Snyder, City Planners Gozola and Wensman and Finance Director Bendel SUGGESTED ORDER OF BUSINESS: Introduction of Item Report/Presentation ...... . ........ . Questions from Council to Staff Public Input, if Appropriate....... Call for Motion Action on Motion ..... . ..... ..... ....... ........ ...... ......... ........ ...... ...... . ..... Staff ..... •••••••••• ..... • ............. ...... .•.• ........ ..... Staff ......... ........ ........... ........ ............. Mayor Facilitates ....... . ........ . ......Mayor Facilitates .......Mayor & City Council .................... .......Mayor & City Council ........ ................ ........... Mayor Facilitates PUBLIC POLICY STATEMENT SUMMARY AND ACTION REOUESTED: Councilmember Bloyer has requested a reconsideration of the extension of the Hammes Estate Plat. FINANCIAL IMPACT: Delayed/Lost revenue related to 163 units; General fund impact of approximately $100k per year, Utility fund access and connection fees of $1.2M, Utility fund usage revenue of $150k per year and parkland dedication fees of $107k. Risk related to recovery of utility fund special assessments of $580k. BACKGROUND AND STAFF REPORT,: On October 7, 2014, the City Council approved the Hammes Estates final plat. At that same meeting, a draft developer agreement was proposed and approved as well. However, the developer agreement was never executed due to various issues. The issues which previously prevented the execution of the developer agreement and the plat from being recorded have since been mitigated. The broker and Mrs. Hammes were granted an extension to file the plat till October 7Ih 2016 on November 4111 2015 by city council. In consultation with Mr. Snyder on the question of reconsideration of the approved motion he states. "The council can reconsider any action at the next subsequent meeting. Or even after that. The motion to reconsider must be brought by somebody who voted in the affirmative. So, yes, it can be reconsidered. But,there is, however, the matter of what standards are to be applied in considering a reconsideration (must not be arbitrary, must not be capricious, must be fact -based) and the matter of whether intervening rights have accrued in the meantime (ie: whether the applicant has taken steps or materially changed its position after the first vote). Bottom line, absent a showing of materially changed circumstances, reconsideration can be raised, but a vote to effectuate it is likely not recommended". In consultation with Ben Gozola on the initial question of whether to grant the extension he stated the following. Statute 462.358 Subd. 3c. Effect of subdivision approval. For one year following preliminary approval and for two years following final approval, unless the subdivider and the municipality agree otherwise, no amendment to a comprehensive plan or official control shall apply to or affect the use, development density, lot size, lot layout, or dedication or platting required or permitted by the approved application. Thereafter, pursuant to its regulations, the municipality may extend the period by agreement with the subdivider and subject to all applicable performance conditions and requirements, or it may require submission of a new application unless substantial physical activity and investment has occurred in reasonable reliance on the approved application and the subdivider will suffer substantial financial damage as a consequence of a requirement to submit a new application. In connection with a subdivision involving planned and staged development, a municipality may by resolution or agreement grant the rights referred to herein for such periods of time longer than two years which it determines to be reasonable and appropriate. Nothing in this language says the applicant must have tiled the approved plat or followed through with conditions, so even if the Council wishes to see something different happen on this land, it cannot compel such changes for approximately one more year. Put another way, if the Council elects to not approve the extension, the Hammes family can simply reapply for the subdivision through the preliminary and final plat process, and Council would have to approve the requests (it would be very difficult to arrive at findings for denial when the subdivision has already been approved under existing regulations). No one wins if the extension is not approved: the Hammes family would need to spend time and money to redo the process (which would then restart their two-year protection clock), staff would need to prepare for and oversee this item taking up valuable meeting time, and the public would be invited to public hearings for an item that essentially has a predetermined outcome. Accordingly, it is strongly recommended that Council approve this item on the consent agenda and grant the requested one-year extension to file the approved final plat. If the Hammes family does not act prior to the new deadline, then Council may be free to re-examine the comprehensive plan guidance and zoning for the site, and make changes to local controls as it sees fit. (End of Ben's Comments) The question as to whether to rescind the approved extension should be weighed with the same consideration as granting the extension in the first place. Such decision should not be capricious nor arbitrary. Since there have been no intervening area -wide zoning changes, or big land -use changes, since the city council approved the plat and subsequently approved the extension there would have to some sort or material reason to withdraw the extension at this point in time. RECOMMENDATION: Staff does not recommend rescinding the plat extension. AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: 11/17/15 REGULAR ITEM #: 11 MOTION Clarification of Manning Avenue Redesign and Fundi Julie Fliflet and Jill Lundgren Clark Schroeder Clark Schroeder SUGGESTED ORDER OF BUSINESS: Options Introduction of Item ......... ........ .................. ......... ..... Staff - Report/Presentation ....... ........ ..... Questions from Council to Staff ......... ...... ..... Mayor Facilitates - Public Input, if Appropriate .......... ........... ....... . ....... ....... Mayor Facilitates Call for Motion ..... ............ . ...... ................ Mayor & City Council Diseussion...................... ..... ............... ....... ..... ....... Mayor & City Council - Action on Motion.. ...... ....................... ....... .......... Mayor Facilitates PUBLIC POLICY STATEMENT: Council seeks to clarify the proposed changes associated with the Manning Avenue redesign. BACKGROUND AND STAFF REPORT: Councilmembers have received questions from residents regarding the Washington County project to redesign Manning Avenue and would like to provide clarification on the design concept and aspects, specifically as it pertains to the building of the new city connection road. RECOMMENDATION: Discuss and provide direction to staff. TI II CITY OF I AKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 11/17/15 REGULAR ITEM #: 12 MOTION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: Search firm for City Administrator Clark Schroeder Clark Schroeder Clark Schroeder SUGGESTED ORDER OF BUSINESS: - Introduction of ..... ...... ....... ....... Staff Report/Presentation......... ........ ....... ...... ..... ....... ............. Staff Questions from Council to Staff ..... Mayor Facilitates - Public Input, if Appropriate ............... ....... ......... ..... Mayor Facilitates - Call for Motion ....... ...... .„......... ..... Mayor & City Council Discussion... .......... ..... ...... . ......... & City Council Action oit ........ . ...... ..... .......... ......... ...... Mayor Facilitates BACKGROUND AND STAFF REPORT: The question has been raised as to whether or not to hire a search firm to vet/recruit the cities next administrator. According to Springsted, a search for Lake Elmo would run around 15 to 20 thousand dollars based on the scope of services. The firms could collect resumes, initial interviews, background check, negotiate contracts, recommend for hire, develop descriptions/scope of duties, establish compensation range, develop and execute recruitment and marketing strategy, or other duties which you wish to outsource. The city could develop a RFP for these services and have parties respond with a competitive bid. The city could contract with a search fine with a negotiated price. The city could search for a new candidate themselves making sure that the current interim administrator does not involve themselves in the selection process. Some firms which might be of interest to the city are as follows. Springsted Public Sector Advisors htto://www.snringsted.comi Waters and Company, a Springsted Company httn://waters-companv.com/ ROO solutions htto://www.roosolutions.net/ The Chandler Group htto://www.roosolutions.net/ RECOMMENDATION: City Council should decide whether to utilize a search firm or not for their next administrator.