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Home My WebLink About#18 SINGLE FIRE STATION CONCEPT 12-1-15 (2) MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: December 1, 2015 CONSENT ITEM #18 MOTION AGENDA ITEM: Single Fire Station Concept SUBMITTED BY: Greg Malmquist, Fire Chief THROUGH: Public Safety Committee REVIEWED BY: Interim Administrator SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation………………………………………………… Fire Chief - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECCOMENDER: Fire Department/Public Safety Committee FISCAL IMPACT: The purchase of land for either one or two future fire station locations. SUMMARY AND ACTION REQUESTED: Review additional information requested at workshop to determine future staffing/fleet/facilities direction for the fire department, identify and secure land while available. LEGISLATIVE HISTORY: At the October 13, 2015 Council Workshop, a presentation on “Public Safety, Staffing and Facilities” was given. The information presented was the result of extensive research and discussion conducted by the Public Safety Committee and the officers of the fire department. The information focused on identifying future staffing, equipment and facility needs for the fire department, (see attachment). The Public Safety Committee was looking for direction from Council for future planning, with the question of following the current Paid on Call (POC), multiple stations model or moving toward a one station with 24/7 staffing needing additional clarification. City Council Meeting [Consent Agenda Item #18) December 1, 2015 -- page 2 -- Information presented addressed the results of the 2004 and 2011 fire studies which were both based on POC staffing. Studies concluded current stations should be relocated and “Are not adaptable to future expansion”. Analysis of various options and how other communities have addressed this issue. I would also like to highlight the recruitment efforts pursued over the years to deal with our inability to fully staff. The Public Safety Committee spent considerable time brainstorming and addressing this national/regional/local issue and came up with a pretty thorough list, (see attached). In addition to following up on these recommendations, FD staff went even further by attending training at regional and national levels and networking with local FD’s, yet we continue to have a very low success rate. At the conclusion of the presentation, Council requested additional information/numbers related to the comparison of 1 vs 2 stations. Chief Malmquist conducted additional research, met with Eagan Fire Chief Mike Scott and had follow up conversation with Chief Officers of Maplewood FD regarding closing of fire stations and operating costs. See attached spreadsheet. Finance Director Cathy Bendel provided the operating cost information on the comparison spreadsheet. BACKGROUND INFORMATION (SWOT): Strengths Ensure adequate staffing, long range cost savings (potentially over $3mil.), meet future response needs of community. Weaknesses Increasing land costs. Initial investment in facility. Delaying decision until FD reaches critical staffing point and delivery of service is impacted. Opportunities Identify and secure site while still available. Learn from other communities. Possibly partner with Washington County Sheriff’s Department and Lakeview EMS in combined Public Safety Facility. Threats Inability to staff by committing to failing Paid on Call system. RECOMMENDATION: The Public Safety Committee and the Officers of the Lake Elmo Fire Department recommend moving to the one centralized fire station model, identify and secure an appropriate site for a future fire station/public safety facility. ATTACHMENTS: • Station Comparison spreadsheet • Council Workshop PowerPoint presentation • Recruitment highlight slides • CIP Fleet replacement comparison, 1 vs 2 stations COSTS NOTES COSTS NOTES Electric/Gas $12,600.00 Annual Costs Stat 1-$5,000, Stat 2-$7,600 Phone $3,700.00 Annual Costs Stat 1-$1,400, Stat 2-$2,300 Water N/A Sewer N/A Insurance $7,000.00 Garbage $2,900.00 Annual Costs Stat 1-$2,400, Stat 2-$500 Bldg Maintenance $6,200.00 $32,400.00 Station #1 $98,000.00 Station #2 $110,000.00 $208,000.00 Land-Sub Station, (2.5 acres)$62,500.00 $25,000.00/acre. Average tax assessed value N/A Land-Main Station, (5 acres)$125,000.00 $25,000.00/acre. Average tax assessed value $125,000.00 $25,000.00/acre. Average tax assessed value Sub Station, (10,000 sq. ft.)$2,350,000.00 $235/sq. ft. based on average of Stw. And Bayport N/A Main Station, (20,000 sq. ft.)$4,700,000.00 $235/sq. ft. based on average of Stw. And Bayport $4,700,000.00 $235/sq. ft. based on average of Stw. And Bayport $7,237,500.00 $4,700,000.00 Wages $112,752.20 Based on 5 yr. average, and approx. 22 FF's $307,673.60 Based on projections, see attached Social Security $6,990.62 6.27%$19,075.76 Based on projections, see attached Medicare $1,634.91 1.45%$4,460.27 Based on projections, see attached Work Comp $14,000.00 $2,246.09 Based on projections, see attached ER Pera N/A $49,843.12 Based on projections, see attached $135,377.73 $383,298.84 Replacement $3,115,000.00 Based on current CIP, see attached $2,105,000.00 Based on current CIP, see attached Maintenance, (Annual)$19,085.00 Based on 5 yr. average $14,285.14 Based on 5 yr. average and assumption of eliminating Engine, Utility and Tender. Fuel, (Annual)$14,309.53 Based on 5 yr. average $10,016.67 Based on 5 yr. average and assumption of eliminating Engine, Utility and Tender. Insurance $9,440.56 Based on 5 yr. average $6,608.39 Based on 5 yr. average and assumption of eliminating Engine, Utility and Tender. $3,157,835.09 $2,135,910.20 TOTAL $10,771,112.82 $7,219,209.04 1 STATION MODEL (PT Shift Staffing) STATION COMPARISION BUILDING OPERATING COSTS NEW CONSTRUCTION PERSONNEL EXISTING STATIONS UPGRADES and REPAIRS Replace Roof, ADA Compliance, New Electrical Service, Back up Generator, Kitchen Updates, Fire Sprinkler System. These are basic items identified in the 2011 Fire Study. Building will not allow for most improvements. Based on 2011 Shared Services Study. Would still need to build new station to meet long term needs. Replace Roof, ADA Compliance, Back up Generator, Fire Sprinkler System, Parking Lot. These are basic items identified in the 2011 Fire Study. Building will not allow for most improvements. Based on 2011 Shared Services Study. Would still need to build new station to meet long term needs. SUB-TOTAL SUB-TOTAL SUB-TOTAL Chief Malmquist has reached out to both Maplewood FD and Eagan FD for information regarding cost savings of old stations vs new energy efficient buidings. Both depts. Have or will close old stations and construct new centralized facilities. Information has not been recieved as of this time. Both Chiefs verbalized that significant savings were experienced.SHORT-TERMLONG-TERMSUB-TOTAL FLEET 2 STATION MODEL (Volunteer/Paid on Call) SUB-TOTAL VEHICLE YEAR PRCHSD RECOMMENDED REPLACEMENT REPLACE WITH ESTIMATED REPLACEMENT COST RECOMMENDED REPLACEMENT CYCLE STATION NOTES L1 LADDER/ ENGINE 2015 2035 ENGINE W/78'LADDER $800,000 20 yrs South E2 ENGINE 1990 2016 Rescue/Engine, multi- purpose vehicle $550,000 20 yrs South Moved to "Reserve" role in 2014 to prolong life. T1 TENDER 1987 2018 Single axle Tender $450,000 20 yrs South Water tank was redone in 2004 to extend life, E1 ENGINE 1997 2021 Engine $500,000 20 yrs North Refurbished/repainted in 2007. Sept. 2011, all lighting converted to LED to correct electrical issues and extend life. T2 TENDER/ ENGINE 2007 2027 Current similar $550,000 20 yrs North Pump rebuilt in 2013. U2 1994 2019+Utility Truck $60,000 10 yrs North As needed B1 2001 2021+Pick up $40,000 10 yrs South B2 2004 2024 Pick up w/skid unit $75,000 10 yrs North CV1 2015 2020 Tahoe $45,000 5 yrs N/A 5 YEAR REPLACEMENT CV2 2006 (purch., used in 2010) 2017 Tahoe $45,000 5 yrs N/A 5 YEAR REPLACEMENT Boat 2007 ?Current similar As needed North As needed Ranger 2009 ?Current similar As needed South As needed 100' Platform/ Ladder $1 million +South The purchase/need of this truck will be driven by future development. TOTAL $3,115,000 FLEET REPLACEMENT PLAN - (2 STATION MODEL) VEHICLE YEAR PRCHSD RECOMMENDED REPLACEMENT REPLACE WITH ESTIMATED REPLACEMENT COST RECOMMENDED REPLACEMENT CYCLE L1 LADDER/ ENGINE 2015 2035 ENGINE W/78'LADDER $800,000 20 yrs E2 ENGINE 1990 2016 Rescue/Engine, multi- purpose vehicle $550,000 20 yrs E1 ENGINE 1997 2021 Engine $500,000 20 yrs T1 TENDER 1987 2018 Single axle Tender $450,000 20 yrs T2 TENDER/ ENGINE 2007 2027 Current similar $550,000 20 yrs U2 1994 2019+Utility Truck $60,000 10 yrs B1 2001 2021+Pick up $40,000 10 yrs B2 2004 2024 Pick up w/skid unit $75,000 10 yrs CV1 2015 2020 Tahoe $45,000 5 yrs CV2 2006 (purch., used in 2010) 2017 Tahoe $45,000 5 yrs Boat 2007 ?Current similar As needed Ranger 2009 ?Current similar As needed 100' Platform/ Ladder $1 million + Revised 10/19/2015 TOTAL, (LESS T1 & U2)$2,105,000 FLEET REPLACEMENT PLAN - (1 STATION MODEL) NOTES The purchase/need for this truck will be driven by future development. Possibly eliminate 1 Tender, DEPENDENT ON STATUS OF WATER SYSTEM/HYDRANT COVERAGE, AS WELL AS AVAILABLE TENDERS IN AREA! Would be eliminated in 1 station model Possibly combined with Rescue/Engine and eliminated. Won't be able to determine until specs are developed. 5 YEAR REPLACEMENT 5 YEAR REPLACEMENT