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HomeMy WebLinkAbout#12 CC 12 15 15 Agenda Item PW FTE Hires MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: December 15th, 2015 CONSENT ITEM #12 MOTION AGENDA ITEM: FTE Hires for Public Works SUBMITTED BY: Michael Bouthilet, Public Works Superintendant THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Finance Director Bendel and City Clerk Johnson SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………………………………………City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Public Works Superintendant FISCAL IMPACT: Base salary rate of $20/hr; total addition cost of approximately $85k for the 1.5 FTE add. SUMMARY AND ACTION REQUESTED: Approval is being requested to fill two budgeted Public Works positions. One is a new full-time street position which was budgeted in 2015. One is to upgrade the current part-time Utility Operator position to full-time which was budgeted for 2016 effective 1/1/16. LEGISLATIVE HISTORY: One Public Works maintenance operator, with a primary role in street maintenance, was budgeted for the latter part of 2015. The current Public works Operator with a utility maintenance primary was budgeted to be upgraded to full time effective January 1, 2016. The street primary was position was advertised in November. As is typical for municipal employment opportunities the applicants covered a broad spectrum of education, training and experience. This is beneficial to smaller communities with staff cross trained across the full spectrum of street, water, sewer, storm water and park maintenance. With the top two candidates meeting these City Council Meeting [Regular Agenda Item 12] December 15, 2015 -- page 2 -- criteria, it is recommended to hire Joseph Effinger effective 12/16/15 as a street maintenance primary role and to upgrade Michael Cornell from part-time to full time in a utility maintenance role effective 1/1/2016. Mike Cornell will continue in his current split position through 12/31/15 will allow time to transition function coverage. BACKGROUND INFORMATION (SWOT) Strengths: Will be able to provide an expected level of service. Every attempt is made to maintain or improve service, but current staffing has increasingly been challenged to meet the demands. Weaknesses: During the development and installation of new infrastructure staff has added responsibilities to protect existing systems with numerous utility locate requests and meeting. In addition to reviewing and inspecting new streets, infrastructures and amenities the City will be required to maintain. It cannot reasonably be expected to hire staff to facilitate tasks required during build outs, but two additional staff will significantly help during this period and are needed to continue in all maintenance operations. Opportunities: Both of the recommended applicants are making municipal operations a career choice and expect to train and expand their experience and knowledge base. Both have demonstrated attributes which could lead to potential leadership roles. Threats: Inability to respond timely to resident inquiries and City maintenance issues. RECOMMENDATION: Approve the hiring of Joe Effinger full-time and the upgrade of Mike Cornell from part-time to full-time.