HomeMy WebLinkAbout12-15-15 City Council Packet 2 of 3 MAYOR & COUNCIL COMMUNICATION
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DATE:
CONSENT ITEM
Dec. 15, 2015
#15
MOTION
AGENDA ITEM: Single Fire Station Concept
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: Public Safety Committee
REVIEWED BY: Interim Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation………………………………………………… Fire Chief
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECCOMENDER: Fire Department/Public Safety Committee
FISCAL IMPACT: The purchase of land for either one or two future fire station locations.
SUMMARY AND ACTION REQUESTED: Review additional information requested at workshop to determine future staffing/fleet/facilities direction for the fire department, identify and secure land while available.
LEGISLATIVE HISTORY: At the October 13, 2015 Council Workshop, a presentation on
“Public Safety, Staffing and Facilities” was given. The information presented was the result of extensive research and discussion conducted by the Public Safety Committee and the officers of the fire department. The information focused on identifying future staffing, equipment and
facility needs for the fire department, (see attachment). The Public Safety Committee was
looking for direction from Council for future planning, with the question of following the current
Paid on Call (POC), multiple stations model or moving toward a one station with 24/7 staffing needing additional clarification.
City Council Meeting [Consent Agenda Item #18)
December 1, 2015
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Information presented addressed the results of the 2004 and 2011 fire studies which were both
based on POC staffing. Studies concluded current stations should be relocated and “Are not
adaptable to future expansion”. Analysis of various options and how other communities have
addressed this issue.
I would also like to highlight the recruitment efforts pursued over the years to deal with our
inability to fully staff. The Public Safety Committee spent considerable time brainstorming and
addressing this national/regional/local issue and came up with a pretty thorough list, (see
attached). In addition to following up on these recommendations, FD staff went even further by attending training at regional and national levels and networking with local FD’s, yet we
continue to have a very low success rate.
At the conclusion of the presentation, Council requested additional information/numbers related
to the comparison of 1 vs 2 stations. Chief Malmquist conducted additional research, met with Eagan Fire Chief Mike Scott and had follow up conversation with Chief Officers of Maplewood
FD regarding closing of fire stations and operating costs. See attached spreadsheet. Finance
Director Cathy Bendel provided the operating cost information on the comparison spreadsheet.
BACKGROUND INFORMATION (SWOT):
Strengths Ensure adequate staffing, long range cost savings (potentially over
$3mil.), meet future response needs of community.
Weaknesses Increasing land costs. Initial investment in facility. Delaying decision until FD reaches critical staffing point and delivery of
service is impacted.
Opportunities Identify and secure site while still available. Learn from other
communities. Possibly partner with Washington County Sheriff’s Department and Lakeview EMS in combined Public Safety
Facility.
Threats Inability to staff by committing to failing Paid on Call system.
RECOMMENDATION: The Public Safety Committee and the Officers of the Lake Elmo Fire
Department recommend moving to the one centralized fire station model, identify and secure an
appropriate site for a future fire station/public safety facility.
ATTACHMENTS:
•Station Comparison spreadsheet
•Council Workshop PowerPoint presentation
•Recruitment highlight slides
•CIP Fleet replacement comparison, 1 vs 2 stations
COSTS NOTES COSTS NOTES
Electric/Gas $12,600.00 Annual Costs Stat 1-$5,000, Stat 2-$7,600
Phone $3,700.00 Annual Costs Stat 1-$1,400, Stat 2-$2,300
Water N/A
Sewer N/A
Insurance $7,000.00
Garbage $2,900.00 Annual Costs Stat 1-$2,400, Stat 2-$500
Bldg Maintenance $6,200.00
$32,400.00
Station #1 $98,000.00
Station #2 $110,000.00
$208,000.00
Land-Sub Station, (2.5 acres)$62,500.00 $25,000.00/acre. Average tax assessed value N/A
Land-Main Station, (5 acres)$125,000.00 $25,000.00/acre. Average tax assessed value $125,000.00 $25,000.00/acre. Average tax assessed value
Sub Station, (10,000 sq. ft.)$2,350,000.00 $235/sq. ft. based on average of Stw. And Bayport N/A
Main Station, (20,000 sq. ft.)$4,700,000.00 $235/sq. ft. based on average of Stw. And Bayport $4,700,000.00 $235/sq. ft. based on average of Stw. And Bayport
$7,237,500.00 $4,700,000.00
Wages $112,752.20 Based on 5 yr. average, and approx. 22 FF's $307,673.60 Based on projections, see attached
Social Security $6,990.62 6.27%$19,075.76 Based on projections, see attached
Medicare $1,634.91 1.45%$4,460.27 Based on projections, see attached
Work Comp $14,000.00 $2,246.09 Based on projections, see attached
ER Pera N/A $49,843.12 Based on projections, see attached
$135,377.73 $383,298.84
Replacement $3,115,000.00 Based on current CIP, see attached $2,105,000.00 Based on current CIP, see attached
Maintenance, (Annual)$19,085.00 Based on 5 yr. average $14,285.14 Based on 5 yr. average and assumption of eliminating
Engine, Utility and Tender.
Fuel, (Annual)$14,309.53 Based on 5 yr. average $10,016.67 Based on 5 yr. average and assumption of eliminating
Engine, Utility and Tender.
Insurance $9,440.56 Based on 5 yr. average $6,608.39 Based on 5 yr. average and assumption of eliminating
Engine, Utility and Tender.
$3,157,835.09 $2,135,910.20
TOTAL $10,771,112.82 $7,219,209.04
1 STATION MODEL (PT Shift Staffing)
STATION COMPARISION
BUILDING
OPERATING
COSTS
NEW
CONSTRUCTION
PERSONNEL
EXISTING
STATIONS
UPGRADES and
REPAIRS
Replace Roof, ADA Compliance, New Electrical Service, Back up Generator, Kitchen Updates, Fire Sprinkler System. These are basic
items identified in the 2011 Fire Study. Building will not allow for most improvements. Based on 2011 Shared Services Study. Would
still need to build new station to meet long term needs.
Replace Roof, ADA Compliance, Back up Generator, Fire Sprinkler System, Parking Lot. These are basic items identified in the 2011
Fire Study. Building will not allow for most improvements. Based on 2011 Shared Services Study. Would still need to build new
station to meet long term needs.
SUB-TOTAL
SUB-TOTAL
SUB-TOTAL
Chief Malmquist has reached out to both Maplewood FD
and Eagan FD for information regarding cost savings of
old stations vs new energy efficient buidings. Both depts.
Have or will close old stations and construct new
centralized facilities. Information has not been recieved
as of this time. Both Chiefs verbalized that significant
savings were experienced.SHORT-TERMLONG-TERMSUB-TOTAL
FLEET
2 STATION MODEL (Volunteer/Paid on Call)
SUB-TOTAL
VEHICLE YEAR
PRCHSD
RECOMMENDED
REPLACEMENT REPLACE WITH
ESTIMATED
REPLACEMENT
COST
RECOMMENDED
REPLACEMENT
CYCLE
STATION NOTES
L1 LADDER/
ENGINE 2015 2035 ENGINE W/78'LADDER $800,000 20 yrs South
E2 ENGINE 1990 2016 Rescue/Engine, multi-
purpose vehicle $550,000 20 yrs South Moved to "Reserve" role in 2014 to
prolong life.
T1 TENDER 1987 2018 Single axle Tender $450,000 20 yrs South Water tank was redone in 2004 to extend
life,
E1 ENGINE 1997 2021 Engine $500,000 20 yrs North Refurbished/repainted in 2007. Sept.
2011, all lighting converted to LED to
correct electrical issues and extend life.
T2
TENDER/
ENGINE
2007 2027 Current similar $550,000 20 yrs North Pump rebuilt in 2013.
U2 1994 2019+Utility Truck $60,000 10 yrs North As needed
B1 2001 2021+Pick up $40,000 10 yrs South
B2 2004 2024 Pick up w/skid unit $75,000 10 yrs North
CV1 2015 2020 Tahoe $45,000 5 yrs N/A 5 YEAR REPLACEMENT
CV2
2006
(purch.,
used in
2010)
2017 Tahoe $45,000 5 yrs N/A 5 YEAR REPLACEMENT
Boat 2007 ?Current similar As needed North As needed
Ranger 2009 ?Current similar As needed South As needed
100'
Platform/
Ladder
$1 million +South The purchase/need of this truck will be
driven by future development.
TOTAL $3,115,000
FLEET REPLACEMENT PLAN - (2 STATION MODEL)
VEHICLE YEAR
PRCHSD
RECOMMENDED
REPLACEMENT REPLACE WITH
ESTIMATED
REPLACEMENT
COST
RECOMMENDED
REPLACEMENT
CYCLE
L1 LADDER/
ENGINE 2015 2035 ENGINE W/78'LADDER $800,000 20 yrs
E2 ENGINE 1990 2016 Rescue/Engine, multi-
purpose vehicle $550,000 20 yrs
E1 ENGINE 1997 2021 Engine $500,000 20 yrs
T1 TENDER 1987 2018 Single axle Tender $450,000 20 yrs
T2
TENDER/
ENGINE
2007 2027 Current similar $550,000 20 yrs
U2 1994 2019+Utility Truck $60,000 10 yrs
B1 2001 2021+Pick up $40,000 10 yrs
B2 2004 2024 Pick up w/skid unit $75,000 10 yrs
CV1 2015 2020 Tahoe $45,000 5 yrs
CV2
2006
(purch.,
used in
2010)
2017 Tahoe $45,000 5 yrs
Boat 2007 ?Current similar As needed
Ranger 2009 ?Current similar As needed
100'
Platform/
Ladder
$1 million +
Revised 10/19/2015 TOTAL, (LESS T1 & U2)$2,105,000
FLEET REPLACEMENT PLAN - (1 STATION MODEL)
NOTES
The purchase/need for this truck will be driven by future
development.
Possibly eliminate 1 Tender, DEPENDENT ON STATUS
OF WATER SYSTEM/HYDRANT COVERAGE, AS WELL
AS AVAILABLE TENDERS IN AREA!
Would be eliminated in 1 station model
Possibly combined with Rescue/Engine and eliminated.
Won't be able to determine until specs are developed.
5 YEAR REPLACEMENT
5 YEAR REPLACEMENT
MAYOR & COUNCIL COMMUNICATION
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DATE: December 15, 2015
REGULAR
ITEM #16
AGENDA ITEM: Financial Planning Services Agreement-Northland Services
SUBMITTED BY: Clark Schroeder, Interim City Administrator
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Finance Director Bendel, Finance Committee, Northland Securities
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Interim City Administrator
IMPACT: Not to exceed $3,000 for base model and $160/hr for quarter (estimated at less
than 4 hours per quarter) - unbudgeted expense SUMMARY AND ACTION REQUESTED:
It is recommended that Northland Services be hired to take over the pro forma projection model
as they have done similar work like this for the City in the past. BACKGROUND INFORMATION (SWOT): In 2012, the City of Lake Elmo entered into a contract with Northland Securities to provide
Financial Planning Services/Analysis, specific to the Enterprise Funds. A detailed report was
prepared and presented to the Lake Elmo City Council on February 28, 2013. Since that time, a new model has been developed that has become unmanageable and
cumbersome.
Hiring Northland will allow the City to return to a more simplified approach for analyzing the Enterprise Funds. Northland will develop and present a report to the Finance Committee and
City Council and provide subsequent quarterly updates.
City Council Meeting [Regular Agenda Item 16]
December 15, 2015
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Strengths An independent analysis will provide the Council with a clear picture of
the impact to the funds and free up staff time. It will remove the distraction and burden that his
has put on staff.
Weaknesses The City will have less detailed info and lose flexibility for interim
updates.
Opportunities Northland is very familiar with Lake Elmo and the planned growth to date
and envisioned for the future, thereby being best situated to provide advice to the Finance Committee and City Council.
Threats None identified.
RECOMMENDATION:
Staff is recommending that the City Council approve entering into a Financial Planning
Agreement between the City of Lake Elmo and Northland Securities for an amount not to exceed
$3,000 for generating a pro-forma model for the Enterprise Funds and $160 per hour for
subsequent quarterly updates.
“Move to approve hiring Northland Securities Inc. to provide Financial Analysis Services to the City of Lake Elmo for an amount not to exceed $3,000.00 for generating a pro-forma model for the Enterprise Funds and $160.00 per hour for subsequent quarterly updates”.
ATTACHMENT:
None
MAYOR & COUNCIL COMMUNICATION
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DATE: December 15, 2015
REGULAR
ITEM #17
AGENDA ITEM: Cost of Service Study for Water and Sanitary Sewer Utilities – Approve
Authorization for TKDA.
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .........................................................................................City Staff
- Report/Presentation………………………………………… .........................City Staff
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Administration/Finance/Engineering.
FISCAL IMPACT: $13,900 to be funded 50% through the Water Enterprise Fund and 50% through the
Sanitary Sewer Enterprise Fund.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to approve the Cost of Service Study for the Water and
Sanitary Sewer Utilities Task Order with TDKA. The recommended motion for the action is as follows:
“Move to approve the Cost of Service Study for the Water and Sanitary Sewer Utilities Task Order with TDKA in an amount not to exceed $13,900.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
City staff has contacted and met with Bernie Bullert from TKDA, an experienced utility manager, to prepare a Cost of Service Study for the water and sanitary sewer utilities. In particular, the goal of the
City Council Meeting [Regular Agenda Item 17]
December 15, 2015
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study will be to better understand the cost of service for each utility so that a system of rates and charges
can be confidently reviewed and developed to best meet the Utility’s funding requirements, addressing
conservation, and that are fair and equitable. The work includes a review of the City’s water and sanitary sewer operational costs based on best practices, capital costs, and depreciation costs projected for 2016-
2025. The report findings may then be used by the City Finance Department for the purpose of projecting
cash flows, bonding needs and evaluating user rates and charges.
RECOMMENDATION:
Staff is recommending that the City Council approve the Cost of Service Study for the Water and
Sanitary Sewer Utilities Task Order with TDKA. The recommended motion for the action is as follows: “Move to approve the Cost of Service Study for the Water and Sanitary Sewer Utilities Task Order with
TDKA in an amount not to exceed $13,900.” ATTACHMENT(S):
1. None.
MAYOR & COUNCIL COMMUNICATION
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DATE: December 15, 2015
CONSENT
ITEM #18 MOTION
AGENDA ITEM: Proposal to Reduce Water Rates effective 1/1/2016
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Finance Committee, Interim City Administrator and Finance
Director
FISCAL IMPACT: Estimated impact to the Water fund of $90,000 - $100,000 SUMMARY AND ACTION REQUESTED: A recommendation is being brought forward to
reduce the residential water rates effective 1/1/2016. The commercial water rates will be
reviewed at the Finance Committee meeting in January and any proposed changes will be made effective 1/1/2016.
BACKGROUND INFORMATION: At the October 20, 2015 City Council meeting, direction
was given that the Finance Committee was to review the existing water rates for potential
modifications and make a recommendation for the timing of implementation for the proposed changes.
City Council Meeting [Consent Agenda Item #18]
December 15, 2015
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STAFF REPORT:
After review of the current position of the existing operational water fund balance, and future funding requirements of the fund, the Finance Committee recommends a reduction in the residential water rates effective 1/1/16. The specific modifications to the tiered rates being
recommended for the residential water rates are listed below.
The Finance Committee is recommending the following changes for residential water rates effective 1/1/2016: Current Proposed
Base fee $25.00 $20.00
0 – 15,000 gallons $2.14 per 1,000 $2.00 per 1,000 15,001-30,000 gallons $2.86 per 1,000 $2.60 per 1,000 30,001-50,000 gallons $3.77 per 1,000 $3.38 per 1,000
50,001-80,000 gallons $5.00 per 1,000 $4.39 per 1,000
80,001 + $6.63 per 1,000 $5.71 per 1,000
The Finance Committee plans to bring a recommendation related to the Commercial water rates in January after review by the Finance Committee at the next meeting in January. Those
recommendations will then be brought to Council to be effective 1/1/16 on the first quarter 2016
water bills.
RECOMMENDATION: Based on the aforementioned, the Finance Committee and staff
recommend the City Council approve the tier modifications presented above related to the
residential water rates for adoption with the 2016 fee sheet.
ATTACHMENT: None
MAYOR & COUNCIL COMMUNICATION
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DATE: December 15, 2015
REGULAR ITEM: #19
AGENDA ITEM: Municipal Electrical Permitting and Inspections Program
SUBMITTED BY: Clark Schroeder, Interim City Administrator
THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Rick Chase, Building Official
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Staff
FISCAL IMPACT: Minimal if any lost net revenue; expense savings due to removal of a
manually extensive reconciliation. SUMMARY AND ACTION REQUESTED: In 2013 the Building Department proposed and
approved to move the electrical inspections in house. As a result, a contract was executed with
an electrical inspector effective 2/1/14. At that time, it was thought that with the increased build
out activity the net revenue would be significant while allowing the City to improve service timing and customer service. However, the net revenue has been very minimal and the process has created additional labor for the building department and the accounting staff.
In addition, feedback from the contractors and residents, primarily as a result of a new
streamlined, on-line inspection system put into place at the State of Minnesota, is that their preference would be to work direct with the State as it would be more efficient and timely.
City Council Meeting [Regular Agenda Item 19]
December 15, 2015
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The current contracted electrical inspector, Joe Wheaton is the same individual who does the
permitting and inspections for the State of Minnesota under the state contract.
Staff is recommending that the City Council revert to the prior process of having the State of Minnesota performing all City Electrical Permitting and Inspections through the following
motion:
“Move to repeal Ordinance 08-093 which to adopted the City Electrical Permitting and
Inspections Program.”
In addition, Staff is recommending that the City Council amend the City’s Fee Schedule through
the following motion:
“Move to repeal Ordinance 08-094 to amend the City’s Fee Schedule to incorporate fees related to the City Electrical Permitting and Inspections Program.” Finally, Staff recommends the approval of the Electrical Inspection Services Agreement through
the following motion: “Move to discontinue the Electrical Inspection Services Agreement with Joe Wheaton effective 1/1/2016”
LEGISLATIVE HISTORY: N/A
BACKGROUND INFORMATION (SWOT):
Strengths With the new on-line system recently implemented by the State of
Minnesota, it is now more user friendly to residents and
contractors to be able to use the on-line system to request permits and inspections. This system was not in place in 2013 when the
electrical permitting program was brought in house. The City is
hearing more and more from contractors and residents that it would
be far more convenient and timely for them not to have to come to
work through the City for this service. In house electrical inspection creates additional work for the Building and Finance
Departments with minimal income to cover the increase in costs.
Other Cities are also moving back to the State for Electrical
Inspections due to their streamlined on-line process.
Weaknesses Having the City in the Electrical permitting loop creates an
additional step for the contractors and residents which slows down
the process for electrical permits and inspections.
City Council Meeting [Regular Agenda Item 19]
December 15, 2015
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Opportunities Returning to the State for the electrical permitting and inspections
equation would be responsive to the feedback from contractors and
residents.
Threats None identified.
RECOMMENDATION:
Staff is recommending that the City Council repeal the City Electrical Permitting and Inspections Program through the following motion:
“Move to repeal Ordinance 08-093 effective 1/1/2016 which adopted the City Electrical
Permitting and Inspections Program.”
In addition, Staff is recommending that the City Council amend the City’s Fee Schedule through the following motion:
“Move to repeal Ordinance 08-094 effective 1/1/2016 to amend the City’s Fee Schedule to
incorporate fees related to the City Electrical Permitting and Inspections Program.” Finally, Staff recommends the approval to discontinue the Electrical Inspection Services
Agreement through the following motion:
“Move to discontinue the Electrical Inspection Services Agreement with Joe Wheaton effective 1/1/2016.”
MAYOR & COUNCIL COMMUNICATION
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DATE: December 15, 2015
REGULAR
ITEM #20
AGENDA ITEM: Adoption of Amended 2016 Fee Schedule
SUBMITTED BY: Julie Johnson, City Clerk
THROUGH: Clark Schroeder, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director; Stephen Wensman, City Planner; Joan
Ziertman, Planning Assistant
SUGGESTED ORDER OF BUSINESS (if removed from the consent agenda):
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Staff
FISCAL IMPACT: Specific annual dollar amount impact is not available at this time. Several fees are being increased to more accurately account for the time spent to provide services and
costs to city. This therefore should provide an increase in revenue if the volume of service
provided is the same.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to adopt Ordinance 08-115, An Ordnance Amending the Lake Elmo Fee Schedule. The suggested
motion is as follows:
“Move to approve Ordinance 08-115, An Ordinance Amending the Lake Elmo Fee Schedule.” LEGISLATIVE HISTORY: It is incumbent upon the City to continually and regularly review
the Municipal Fee Schedule to ensure that it is in compliance with state and local law as well as
continually able to be justified. Changes and modifications are highlighted in yellow on the
attached proposed fee schedule.
City Council Meeting Agenda Item 20
December 15, 2015
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RECOMMENDATION: The City Council is respectfully requested to adopt Ordinance 08-115,
An Ordnance Amending the Lake Elmo Fee Schedule. As part of its consent agenda, no formal
motion is required. If Council would like to remove this item from the Consent Agenda, the
suggested motion is as follows:
“Move to approve Ordinance 08-115, An Ordinance Amending the Lake Elmo Fee Schedule.”
ATTACHMENTS:
1. Ordinance 08-115 2. 2016 City of Lake Elmo Fee Schedule
City of Lake Elmo Fee Schedule 2016
1
APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Accessory Bldg forward of Primary Structure (§154.092)$200.00 Planning
Administrative Citations Administration
General Code Violations:Administration
1st offense $100.00 per violation Administration
2nd offense within one year from the first citation $200.00 per violation Administration
3rd offense within one year from the first citation $500.00 per violation Administration
Administration
Building and Safety Code Violations:Building
1st offense $100.00 per violation Building
2nd offense within one year from the first citation $500.00 per violation Building
3rd offense within one year from the first citation $1000.00 per violation Building
Building
Amateur Radio Antenna $875.00 Planning
Appeal (to Board of Adjustment and Appeals)$250.00 Administration
Bee Keeping Permit $25.00 Valid for 2 years from issuance Administration
Building Demolition Administration
Residential $200.00 Building
Commercial $300.00 Building
Burning Permit Fire
Residential $45.00 Fire
Commercial $80.00 Fire
Illegal Burn see notes →Additional fees may be incurred based on Wash. Cty. Chief's fee
schedule and # of responding units Fire
Chicken Keeping Permit $25.00 Initial permit expires on 12/31 of 2nd year.Administration
Comprehensive Plan Amendment $1,300.00 Planning
Conditional Use Permit (CUP) Planning
New $1,050.00 Planning
Amended $500.00 Planning
Contractor License Fees Licensing
4th offense or subsequent offenses may be subject to criminal prosecution or any other
legal remedy available to the City. An administrative citation may also be issued
independently or concurrent to any other legal action taken by the City.
4th offense or subsequent offenses may be subject to criminal prosecution or any other
legal remedy available to the City. An administrative citation may also be issued
independently or concurrent to any other legal action taken by the City.
Wireless Communication Facilities Fee Escrow $6,000.00. Flood
Plain Ordinance Fee Escrow $500.00.
Plus $5.00 Surcharge (State Mandated)
City of Lake Elmo Fee Schedule 2016
2
APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Demolition $50.00 Licensing
Driveway $50.00 Licensing
Excavator $50.00 Licensing
HVAC $50.00 Licensing
Irrigation $50.00 Licensing
Sewer/Water Line Installer $50.00 Licensing
Sign Installer $50.00 Licensing
Solid Waste Hauler $120.00 Licensing
Copy Services (Paper/Electronic)Administration
Copies (B&W)$0.25 per page 100 pages or more are charged at actual cost of production Administration
Copies (Color)$0.50 per page 100 pages or more are charged at actual cost of production Administration
Copies (B&W) 11x17 $1.00 per page 100 pages or more are charged at actual cost of production Administration
Copies (Color) 11x17 $2.00 per page 100 pages or more are charged at actual cost of production Administration
Data DVD Fee $15.00 Administration
GIS Scaled Aerial $25.00 Administration
Existing Maps $5.00 Administration
Custom (Per Hour Rate)$70.00 Administration
Plan Size Maps (Larger than 11x17)$15.00 Administration
Development Standards Specs/Details $55.00 Administration
Video reproduction $10.00 Administration
Culverts in Developments with Rural Section $160.00 Administration
Daycare Inspection Fee $60.00 Plus $5.00 Surcharge (State Mandated) Plus 1% of Value.
Minimum $100.00 Fire
Dog License- altered $20.00 Licensing
Dog License- unaltered $25.00 Licensing
Dog License- late fee $2.50 per month Maximum $10 Licensing
Service Dog License No Charge Licensing
Duplicate License or Tag $1.00 Licensing
First Impound- Unlicensed Dog $60.00 Licensing
First Impound- Licensed Dog $42.00 Licensing
First Impound- Cat $42.00 Licensing
Subsequent dog/ cat impound $85.00 Licensing
Driveway Planning
Residential $70.00 Planning
All Impound Fees plus $20/day Boarding Fee
City of Lake Elmo Fee Schedule 2016
3
APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Commercial $160.00 Planning
Easement Encroachment $150.00 Staff & Recording Fee Planning
Electronic Fund Withdrawl/Bill Payment Fee + Trans. Charge Administration
Environmental Review
Village Area AUAR Fee $230.00
Per REC Unit. To be charged to development applications that
increase the number of REC units above existing conditions
within the Village AUAR Area. The fee will be based on the
difference between the proposed and existing REC units. Fee to
be paid as part of a developer’s agreement for larger projects or
at the time a building permit is issued for smaller projects. Once
paid, the same land will not be charged again.Planning
Erosion Control Building
Re-inspection Fee (portal to portal from City Hall: 1 Hr. min)$50.00 per hour $5,000.00 Security Building
Excavating & Grading ≥ 50 cubic yards, up to 400 cubic yds $125.00 Security $500.00 Building
Excavating & Grading ≥ 400 cubic yards $500.00 $500.00 fee escrow plus security $1,500.00 per acre with $1,500
minimum.Engineering
False Alarms (12 Month Period)* (*1-3 no charge)Fire
Residential Fire
4-6 False Alarms $110.00 Fire
In Excess of 6 False Alarms $185.00 Fire
Commercial Fire
4-6 False Alarms $315.00 Fire
In Excess of 6 False Alarms $520.00 Fire
Fire Alarm Systems (new or rework including low voltage
systems)1.2% of value plus $5.00 surcharge; Minimum $100 Building
Flood Plain District Delineation $500.00 Planning
Fuel Tank Removal (Underground)$250.00 Plus $5.00 Surcharge (State Mandated)Administration
Fuel Tank Install 2% of value of work Minimum $100.00 Administration
HVAC Building
Residential $60.00/unit Up to 3 units, max fee $180.00 plus $5.00 Surcharge (State
Mandated)Building
Commercial $60.00/unit Up to 3 units or 1% of total valuation, whichever is greater. Plus
Surcharge (State Mandated)Building
Interim Use Permit (IUP)Planning
Fee $1,050.00 Planning
City of Lake Elmo Fee Schedule 2016
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APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Renewal $300.00 Planning
Land Use Escrow $2,500.00 Escrow Agreement Planning
Liquor License Licensing
Club On-Sale Intoxicating $100.00 Licensing
On-Sale Intoxicating $1,500.00 Licensing
Off-Sale Intoxicating $200.00 Licensing
Off-Sale Non-Intoxicating $150.00 Licensing
On-Sale Intoxicating- 2nd Building $750.00 Licensing
On-Sale Non-Intoxicating $100.00 Licensing
Investigation $350.00 Licensing
On-Sale Sunday Intoxicating $200.00 Licensing
Temporary Intoxicating $25.00 Licensing
Wine $300.00 Licensing
Lot Line Adjustment $325.00 Planning
Manufactured Home Parks Planning
Fee $1,000.00 Planning
New $1,200.00 Plus $2,500.00 Fee Escrow Planning
Move home out of the city $200.00 Plus $5.00 Surcharge (State Mandated)Building
Move home into the city $200.00 Plus $5.00 Surcharge (State Mandated)Building
Massage Therapy Premises License Licensing
Application Fee $100.00 Fee includes one Therapist Licensing
Investigation Fee $100.00 Licensing
Massage Therapy Practitioner License Licensing
Application Fee $50.00 Licensing
Investigation Fee $25.00 Licensing
Massage Therapy Premises License Renewal $50.00 Fee includes one Therapist Licensing
Massage Therapy Practitioner License Renewal $25.00 Licensing
Massage Therapy License Amendment $25.00 Licensing
Minor Subdivision $525.00 Planning
Moving House or Primary Structure into City $520.00 Plus security w/amount to be determined by the City
w/recommendation from building official Administration
Moving Accessory Structure into City $305.00 Plus security to be determined by the City w/recommendation
from building official Administration
Other Inspections and Fees Building
Inspection outside of business hours $100.00 (2 Hr. Min.)Building
City of Lake Elmo Fee Schedule 2016
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APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Re-inspection Fees Assessed $50.00 per hour Building
Inspections with no fee assigned $50.00 per hour Building
Construction Escrow $5,000.00 Or determined by Building Official Building
Cancelled or Refunded Permits $25.00 Building
Work without Permit see notes Investigative fee to equal permit fee Building
Duplicate Inspection Card $25.00 Building
Park Dedication Planning
Residential - Up to three lots $3,600.00 per lot Four or more lots per §153.14 Planning
Commercial $4,500.00 per acre Planning
Parking Lots Planning
New Commercial $175.00 Planning
Existing Commercial $200.00 Planning
Platting
Sketch Plan Review (Subdivision)$500.00 $3,500.00 Fee Escrow Planning
Preliminary Plat (Subdivision)$1,850.00 $10,000.00 Fee Escrow Planning
Final Plat (Subdivision)$1,250.00 $8,000.00 Fee Escrow Planning
$5,000.00 (<100 units) Fee Escrow
$7,500.00 (>100 units) Fee Escrow
$5,000.00 (<100 units) Fee Escrow
$7,500.00 (>100 units) Fee Escrow
$5,000.00 (<100 units) Fee Escrow
$7,500.00 (>100 units) Fee Escrow
(City will retain escrows to reimburse review costs for each stage
of development review) Planning
Planned Unit Development Planning
General Concept Plan $1,250.00 $7,500.00 Fee Escrow Planning
Development Stage Plan $1,850.00 $7,500.00 Fee Escrow Planning
Final Plan $1,250.00 $7,500.00 Fee Escrow Planning
(City will retain escrows to reimburse review costs for each stage
of development review) Planning
Plumbing Administration
Residential $60.00/unit Up to 3 units, max fee $180.00 plus $5.00 Surcharge (State
Mandated)Building
Commercial $60.00/unit Up to 3 units or 1% of total valuation, whichever is greater. Plus
Surcharge (State Mandated)Building
Private Roads (Permitted only in AG zone)$150.00 Planning
$500 Fee Escrow. Security $1,500.00 per acre with $1,500.00
minimum.
$1,250.00 Planning
$1,850.00
$1,250.00
Preliminary Plat Review (OP Development)
Final Plat (OP Development)
Concept Plan (OP Development)
Planning
Planning
City of Lake Elmo Fee Schedule 2016
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APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Restrictive Soils and Wetland Restoration Protection and
Preservation Permit $800.00 $1,500.00 Fee Escrow Planning
Retaining Walls over 4'$150.00 Plus $5.00 State Surcharge Building
Returned Check (NSF)$25.00 Administration
Right-of-Way Permit Engineering
Annual Registration $200.00 $5,000.00 Security Engineering
Excavation Permit $275.00 + $.60/foot Engineering
Joint Trench Permit (per lot per utility)$275.00 + $.60/foot Engineering
Obstruction Permit $275.00 Engineering
Permit Extension $100.00 Engineering
Delay Penalty (per calendar day)$25.00 Engineering
Roofing Building
Residential $150.00 Plus $5.00 State Surcharge Building
Commercial see notes Based on valuation Building
SAC Charge (City) (Sewer Availability Charge)$3,000.00 Per REC Unit: collected at time of plat for new lot or at time of
connection for existing.Engineering
SAC Charge (Met Council) (Sewer Availability Charge)$2,485.00 Per REC Unit: $2,485.00 to Met Council at time of connection.Engineering
Sewer Connection Charge $1,000.00 Per REC Unit Engineering
Sewer Lateral Benefit Charge $5,800.00 Per REC Unit connecting to a Trunk Sewer Main and that has
never been assessed Engineering
Sewer Rate $4.50/1,000 Gal Administration
201 Off-Site Maintenance Fee $75.00/unit/quarter Administration
Real Estate Searches $15.00/Search For special assessment or utility search Administration
Siding Building
Residential $150.00 Plus $5.00 State Surcharge Building
Commercial see notes Based on valuation Building
Signs - Permanent $180.00 Planning
Signs - Temporary $75.00 Planning
Temporary Renewal $25.00 Planning
Re-inspection Fee $25.00 Planning
Special Event Permit $75.00 City must be listed as additional insured Planning
Sprinkler System (Inspection Fee)1.2% of value plus $5.00 surcharge; Minimum $100 Building
Sprinkler System (Re-Inspection Fee)$50.00 Building
Surface Water Administration
Residential $50.00 Administration
City of Lake Elmo Fee Schedule 2016
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APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Non-Residential (Commercial etc.)$50.00 Utility rate factor per code Administration
Review Fee $125.00 $75 Review/$50 Storm Water Fund Administration
Vacations (Streets or Easements)Planning
Easements $515.00 $500.00 Fee Escrow Planning
Streets $515.00 $500.00 Fee Escrow Planning
Variance $750.00 Planning
Shoreland Variance $1,500.00 Planning
Water Availability Charge (WAC)$3,000.00 Per REC Unit; collected at time of plat for new lot or at time of
connection for existing.Engineering
Water Connection Charge $1,000.00 Per REC Unit Administration
Water Equipment/Set up Administration
Meter (3/4" or less)$350.00 Administration
Driveway Curb Stop Lid $100.00 Administration
Disconnect Service $80.00 Administration
Reconnect Service $80.00 Administration
Water Lateral Benefit Charge $5,800.00 Per REC Unit connecting to a Trunk Water Main and that has
never been assessed Engineering
Water Usage Administration
Residential - Quarterly Rate $20.00 Base Administration
Residential - Plus Rate per 1,000 Gallons Administration
Plus Rate for 0-15,000 Gallons $2.00 Administration
Plus Rate for 15,001-30,000 Gallons $2.60 Administration
Plus Rate for 30,001-50,000 Gallons $3.38 Administration
Plus Rate for 50,001-80,000 Gallons $4.39 Administration
Plus Rate for 80,001 + Gallons $5.71 Administration
Water Usage Administration
Commercial - Quarterly Rate $25.00 Base Administration
Commercial - Plus Rate Per 1,000 Gallons Administration
Plus Rate for 0 - 15,000 Gallons $3.11 Administration
Plus Rate for 15,001 - 30,000 Gallons $3.26 Administration
Plus Rate for 30,001 - 50,000 Gallon $3.77 Administration
Plus Rate for 50,001 - 80,000 Gallons $5.00 Administration
Plus Rate for 80,001 + Gallons $6.63 Administration
Water Usage For metered non-irrigation (domestic) consumption Administration
Hotel / Motel - Quarterly Rate $25.00 Base Administration
Additional fees apply to larger sized meters
City of Lake Elmo Fee Schedule 2016
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APPLICATION/FEE/PERMIT TYPE 2016 FEE ESCROW OR ADDITIONAL CHARGE DEPARTMENT
Hotel / Motel - Plus Rate Per 1,000 Gallons Administration
Plus Rate for 0 -30,000 Gallons $3.11 Administration
Plus Rate for 30,001 - 50,000 Gallons $3.26 Administration
Plus Rate for 50,001 + Gallons $4.00 Administration
Water Usage Delinquent Accounts Administration
Regular 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for
collection with taxes Administration
Storm Water 10% per year Plus $25.00 or 8%, whichever is greater, if certified to County for
collection with taxes Administration
Bulk Water Purchase Administration
Water from Hydrant $61.20 1st 5,000 Gal Plus $3.26/additional 1,000 gallons Administration
Sod Installation (New Construction)$61.20 1st 5,000 Gal Up to 45 days. Resident must contact city in advance.Administration
Swimming Pool Fill $61.20 1st 5,000 Gal Plus $3.26 per 1,000 gallons and $15.00/hr labor Administration
Wind Generator $850.00 $2,000.00 Fee Escrow Planning
Wireless Communication Permit $500.00 $6,000.00 Fee Escrow Planning
Zoning Amendment (Text or Map)$1,245.00 Planning
Zoning Certification Letter $25.00 Planning
Zoning Permit - Certificate of Zoning Compliance Planning
Accessory Structures < 200 SF $75.00 Planning
Fence (less than 6')$75.00 Planning
Swimming Pool $75.00 Planning
Other $75.00
Definition of Terms
**Security: City will retain a security escrow to ensure completion of work as directed by the approved permit/application and compliance with the State Building Code and the City of Lake Elmo
Municipal Code.
*Fee Escrow: City will maintain a fee escrow to cover all City review costs. Application fees include all professional fees and expenses incurred by the City.
ORDINANCE 08-097
CITY OF LAKE ELMO WASHINGTON COUNTY
STATE OF MINNESOTA
ORDINANCE NO. 08-127
AN ORDINANCE SETTING MUNICIPAL FEES FOR CALENDAR YEAR 2016
The Lake Elmo City Council hereby adopts the following fee schedule for calendar year
2016 and directs that it be added to the Lake Elmo Municipal Code as Appendix A.
Appendix A – 2016 Fee Schedule
ADOPTION DATE: Passed by the Lake Elmo City Council on the 15th day of December,
2015.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
ATTEST:
Julie Johnson
City Clerk
EFFECTIVE DATE: This ordinance shall become effective on January 1, 2016 following adoption and publication.
PUBLICATION DATE: Published on the _____ day of _______________ 2013.