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HomeMy WebLinkAboutCCP 08-18-15 part 3 of 3 MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 REGULAR ITEM #15 ORDINANCE 08-124 AGENDA ITEM: Zoning Text Amendment – Subdivision Identification Signs SUBMITTED BY: Kyle Klatt, Community Development Director THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Planning Commission Nick M. Johnson, City Planner (previous Staff reports) SUGGESTED ORDER OF BUSINESS: - Introduction of Item .....................................Community Development Director - Report/Presentation………………………...Community Development Director - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECCOMENDER: Planning Commission FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: The City has received inquiries from the residential development community about subdivision identification signage. In reviewing the City’s regulations with signage, staff determined that adding greater clarity about what type of signage is allowed and where would be beneficial to the City moving forward. To address the situation staff conducted research and ultimately drafted a Zoning Text Amendment to add language to the ordinance. The Planning Commission reviewed the research at their 6/22/15 meeting, held a public hearing on 7/13/15. The City Council considered the Commission’s recommendation at its second meeting in June, but sent the ordinance back to the Planning Commission for further review. The Council specifically requested that the maximum allowable size of a subdivision identification sign be decreased from 32 to 24 square feet. City Council Meeting [Agenda Item 15] August 18, 2015 -- page 2 -- After further review, the Planning Commission is recommending approval of the Zoning Text Amendment with the size reduction as proposed by the Council and with additional provisions to limit the size of the supporting infrastructure around the sign. The suggested motion to take action of this request is as follows: “Move to adopt Ordinance 08-124, amending the Sign Ordinance to provide greater clarity in the regulations for subdivision identification signage.” BACKGROUND INFORMATION/STAFF REPORT: The City Council has received the previous Planning Commission reports and supporting information on this matter. Since this has recently been in front of the Council, the supporting documentation has not been attached to this report, but us available upon request. PLANNING COMMISSION REPORT: The Planning Commission reviewed the subdivision identification signage provisions at its meeting on 6/22/15, where they directed staff to schedule a public hearing and prepare a Zoning Text Amendment. The public hearing was held on July 13, 2015. No one spoke during the public hearing and no written correspondence was received. During the meeting, the Planning Commission requested that provisions be added to not allow changeable copy or electronic variable message signage for subdivision identification signs. The Planning Commission unanimously recommended approval of the zoning text amendment to add additional provisions to provide clarity for subdivision identification signs (Vote: 6-0). Upon receipt of the ordinance with an updated recommendation from the Council, the Commission reviewed and further revised ordinance at its August 10, 2015 meeting. The Planning Commission supported the Council’s size amendment, and further added language that limits the overall size of the support structure and monument portion a sign. The updated language has been included in the attached ordinance. STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS: Strengths: The addition provisions proposed for subdivision identification signs add greater clarity to what is allowed for this type of signage. The provisions include more specificity with regards to the number, location and type of signage that is allowed. These provisions will set clear expectations for the developers and HOAs who are interested in installing such signage. Weaknesses: None Opportunities: Providing greater clarity in the regulations of subdivision signage should remove some of the confusion that developer and HOAs have encountered with the existing provisions. Threats: None. RECOMMENDATION: Based on the aforementioned, the Planning Commission and staff are recommending that the City Council approve the proposed amendment to the Sign Ordinance to City Council Meeting [Agenda Item 15] August 18, 2015 -- page 3 -- add provisions related to subdivision identification signage. the motion to take the recommended action on the request is as follows: “Move to adopt Ordinance 08-124, amending the Sign Ordinance to provide greater clarity in the regulations for subdivision identification signage.” ATTACHMENTS: 1. Ordinance 08-124 2. Staff Report to the Planning Commission 8-10-15 3. Available Upon Request: a. Staff Report to the Planning Commission, dated 7-13-15 b. Staff Report to the Planning Commission, dated 6-22-15 c. Existing Subdivision Signage Provisions d. Comparison Chart of Signage of Metro Cities e. Signage Examples from Other Metro Cities AGEDNA ITEM 6A – BUSINESS ITEM PLANNING COMMISSION DATE: 8/10/15 AGENDA ITEM: 6A – BUSINESS ITEM CASE # 2015-23 ITEM: Zoning Text Amendment – Subdivision Identification Signs SUBMITTED BY: Kyle Klatt, Community Development Director REVIEWED BY: Nick Johnson, City Planner SUMMARY AND ACTION REQUESTED: The Planning Commission is being asked to reconsider its recommendation to the City Council concerning a zoning text amendment for neighborhood identification signs. The Council considered the ordinance at its July 21, 2015 meeting, and requested that the Planning Commission consider reducing the maximum size of a neighborhood identification sign from 32 square feet to 24 square feet. Staff has updated the draft ordinance to reflect this change, and will be seeking further discussion and comments from the Planning Commission on this matter before sending it back to the Council for final action. Please note that the Commission has received detailed reports and supporting information on this item at two previous meetings. Staff will provided copies of any of these materials upon request from individual Commissioners or the general public. GENERAL INFORMATION Applicant: City of Lake Elmo Property Owners: N/A Location: N/A – Proposed zoning text amendment would apply to existing and future residential subdivisions throughout the community. Request: The Planning Commission is asked to reconsider its recommendation to the City Council concerning neighborhood identification signs. Existing Land Use: N/A Existing Zoning: N/A Surrounding Land Use: N/A Surrounding Zoning: N/A Comprehensive Plan: N/A Proposed Zoning: N/A History: The City updated the Sign Ordinance in 2013 as part of the Zoning Code Update Project. The provisions that regulate subdivision identification signs were included in the 2013 update. 2 PUBLIC HEARING ITEM 4D – ACTION ITEM Applicable Regulations: §154.212 – Sign Regulations RECCOMENDATION: Staff is recommending that the Planning Commission recommend approval of the Zoning Text Amendment to the Sign Ordinance to provide clarity with regards to subdivision identification signs. The suggested motion is the following: “Move to recommend approval of the Zoning Text Amendment to add greater detail to the subdivision identification sign provisions in the City’s Sign Ordinance.” ATTACHMENTS: 1. DRAFT ORDINANCE – Proposed Zoning Text Amendment ORDER OF BUSINESS: - Introduction ....................................................... Community Development Director - Report by Staff ..................................................................................... City Planner - Questions from the Commission ............................ Chair & Commission Members - Public Comments ............................................................................................. Chair - Discussion by the Commission .............................. Chair & Commission Members - Action by the Commission ..................................... Chair & Commission Members 1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-124 AN ORDINANCE AMENDING THE LAKE ELMO ZONING CODE BY AMENDING THE SIGN ORDINANCE BY ADDING ADDITIONAL REGULATION AND CLARIFICAITON WITH REGARDS TO SUBDIVISION IDENTIFICAITON SIGNS SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter 154: Zoning Code; Section 212; Subsection G.1.c to read the following: c. Subdivision Identification Signs i. Number. Each residential subdivision is allowed up to a maximum of two (2) subdivision identification signs. For the purposes of this section, residential subdivisions shall include all phases of approved staged developments. ii. Location. Subdivision identification signs shall be located near entrances to the subdivision, except that one sign may be located along an abutting arterial or major collector roadway. iii. Size. The maximum size for a subdivision identification sign is thirty- twotwenty-four (3224) square feet. The face area of any monument or support structure attached to or integral to the design of the sign shall be no more than two (2) times the area of the sign. iv. Sub-Monuments. Each residential subdivision may have two (2) sub- monument identification signs in addition to two (2) subdivision identification signs. Sub-monument identification signs may not exceed four (4) square feet in size. v. Changeable copy signs, including electronic variable message signs, are not a permitted sign type for subdivision identification signage. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 08-124 was adopted on this eighteeth day of August 2015, by a vote of ___ Ayes and ___ Nays. LAKE ELMO CITY COUNCIL _________________________________ Mike Pearson, Mayor 2 ATTEST: _________________________________ Julie Johnson, City Clerk This Ordinance 08-124 was published on the ____ day of ___________________, 2015. MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: August 18, 2015 REGULAR ITEM 26 MOTION AGENDA ITEM: Building Safety staffing SUBMITTED BY: Rick Chase, Building Official THROUGH: Kyle Klatt, Community Development Director REVIEWED BY: Kyle Klatt, Community Development Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………………………………………City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECCOMENDER: Staff FISCAL IMPACT: Included in the 2015 budget. SUMMARY AND ACTION REQUESTED: The Department of Building Safety is experiencing increases in permit fees, the increase in permit fees will off-set additional expenditures for the position. BACKGROUND INFORMATION (SWOT): Strengths – The proposed position will continue the vision of service to the community and compliance with applicable State and Municipal Code requirements. Weaknesses – Not Applicable City Council Meeting [Regular Agenda Item 18] July 7, 2015 -- page 2 -- Opportunities – The proposed position will assist in carrying out the Department of Building safety’s mission in maintaining minimum requirements to safeguard public health, safety, and general welfare through compliance with City Code. Threats- None RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council authorize the hiring of a full time building inspector. “Move to authorize the City Administrator to advertise, recruit, interview, and present for employment a Building Inspector.” 3800 Laverne Avenue North * Lake Elmo * Minnesota * 55042 * 651.747.3900 The City of Lake Elmo offers competitive pay and benefits in addition to professional development opportunities to all employees. The city’s number one value statement is to foster an environment based on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional employees. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Accepting Applications for the Position of: BUILDING INSPECTOR SALARY: $ 26.00- 30.00 per hour OPENING DATE: CLOSING DATE: POSITION TITLE: Building Inspector DEPARTMENT: Department of Building Safety ACCOUNTABLE TO: Building Official PRIMARY OBJECTIVE: This individual will perform all functions of the Department of Building Safety to assist and maintain compliance with the State Building Code and City of Lake Elmo Municipal Code. Delivering service, solutions, education, and efficiency while facilitating positive relationships with residents, contractors, and design professionals. ESSENTIAL FUNCTIONS OF THE POSITION 1. Perform plan reviews and building inspections on all types of building structures (commercial, industrial and residential) to ensure that they meet the MSBC and City of Lake Elmo Municipal Code. 2. Communicate with architects, engineers, contractors and property owners to interpret and clarify code requirements. 3. Maintains record of erosion control violations and coordinates the City’s enforcement of erosion control requirements for new construction. 4. Verifies that site construction activity is in conformance to approved plans, coordinates City action t 3800 Laverne Avenue North * Lake Elmo * Minnesota * 55042 * 651.747.3900 o bring non-compliant sites into compliance. 5. Ensure complaints involving building codes and related ordinances are processed in a timely manner. Initiate appropriate action regarding violations that are not corrected. 6. Keep abreast of innovations and developments in the construction industry and how changes in materials and construction practices relate to code requirements. 7. Responsible for keeping Building Official informed of issues and proactively working through for solutions. Recommends procedures and policies in cases not clearly covered by codes and ordinances. 8. Responsible for ensuring department reports are completed and accurate. PERFORMANCE CRITERIA  Skills in mediation, complaint resolution and problem solving.  Team player with the ability to collaborate and implement effective customer service.  Strong initiative to improve processes and productivity.  Ability to effectively use a computer and various software programs, including software for tracking building inspections and permitting activity.  Ability to maintain a positive and effective working relationship with council, commissions, businesses, designers, contractors, residents and staff.  Ability to communicate effectively, both orally and in writing.  Thorough knowledge and understanding of the pertinent state and local codes and licensing requirements applicable to the City of Lake Elmo and the legal aspects of code administration.  Ability to read and interpret plans, specifications, engineering and architectural project drawings, and electronic documents accurately and to compare them with construction in progress.  Ability to enforce codes and ordinances firmly, tactfully and impartially and deal with difficult situations.  Understanding and experience working with best management practices for construction activity.  Develop and maintain effective working relationships with City departments & Authorities having jurisdiction.  Ability to physically move about all areas of construction properties to carry out duties.  Ability to manage multiple projects and meet deadlines working in a fast paced environment. MINIMUM QUALIFICATIONS • Certified Building Official with State of Minnesota • 2 years’ experience in building inspections/plan review • Experience with Microsoft Products (Word, Excel, PowerPoint) • Valid MN Driver’s License DESIRABLE QUALIFICATIONS • Experience with inspections, property maintenance, sign permits and/or planning and zoning in Public Sector • Certification from ICC in fire/building/ property maintenance • A.A.S degree in construction. 3800 Laverne Avenue North * Lake Elmo * Minnesota * 55042 * 651.747.3900 SUPERVISION RESPONSIBILITIES N/A PHYSICAL REQUIREMENTS Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, and hearing, typing, and seeing. The individual may encounter unexpected and prolonged workdays and stress and pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer keyboards and video screens. This position is light duty and may require the exertion of up to 20 pounds of force on occasion or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. PLEASE APPLY BY CLOSING DATE: Enter date SEND COVER LETTER, RESUME, AND REFERENCES TO: CITY OF LAKE ELMO ATTN: Julie Johnson, CITY CLERK 3800 LAVERNE AVENUE NORTH, LAKE ELMO, MN 55042 PLEASE VISIT OUR WEBSITE AT WWW.LAKEELMO.ORG FOR ADDITIONAL INFORMATION OR CONTACT US AT 651.747.3900 CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 Regular ITEM #17 AGENDA ITEM: 2016 Volksmarch SUBMITTED BY: Mike Bouthilet, Public Works Superintendent THROUGH: Julie Johnson, City Clerk REVIEWED BY: Mike Bouthilet, Public Works Superintendent SUGGESTED ORDER OF BUSINESS: - Introduction of Item ............................................. Public Works Superintendent - Report/Presentation……………………………Public Works Superintendent - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Public Works Superintendent FISCAL IMPACT: None SUMMARY AND ACTION REQUESTED: Requesting Council approval to hold the second annual Volksmarch on Saturday, October 10, 2015. Public works and administrative staff will organize and facilitate the event. There is no request at this time for funding from the city. It is anticipated that sponsorship donations will cover the cost of tents and medals. RECOMMENDATION: Approve Scheduling of 2016 Volksmarch MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/2015 Regular Agenda ITEM #18 AGENDA ITEM: Dog Park SUBMITTED BY: Councilmember Lundgren THROUGH: Mike Bouthilet, Public Works Superintendent REVIEWED BY: Parks Commission / Staff Councilmember Lundgren has been working with Public Works staff to identify a location and obtain cost estimates for establishing a dog park in the city. Preliminary cost information and a map of the area identified is attached. Costs would be covered by the Park Dedication Fund. Councilmember Lundgren will also be attending the Parks Commission meeting on Monday, August 17th to discuss this issue. City Council is asked to receive the information and indicate if this is a project the Council would support. MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 Regular Agenda ITEM #19 AGENDA ITEM: Tablyn Park SUBMITTED BY: Mike Bouthilet, Public Works Superintendent THROUGH: Parks Commission and Julie Johnson, City Clerk REVIEWED BY: Mike Bouthilet, Public Works Superintendent Parks Commission SUGGESTED ORDER OF BUSINESS: - Introduction of Item ............................................. Public Works Superintendent - Report/Presentation……Public Works Superintendent/Parks Commissioner - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Public Works Superintendent FISCAL IMPACT: TBD SUMMARY AND ACTION REQUESTED: The Parks Commission has been working on a concept plan for Tablyn Park. Finalization of the plan is scheduled for the August 17th Parks Commission meeting. Staff and a Parks Commission will present the final plan to the City Council at the meeting. RECOMMENDATION: Approve Tablyn Park Concept Plan MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 Regular ITEM #20 AGENDA ITEM: Pebble Park Picnic Shelter SUBMITTED BY: Mike Bouthilet, Public Works Superintendent THROUGH: Parks Commission and Julie Johnson, City Clerk REVIEWED BY: Mike Bouthilet, Public Works Superintendent SUGGESTED ORDER OF BUSINESS: - Introduction of Item ............................................. Public Works Superintendent - Report/Presentation……………………………Public Works Superintendent - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Public Works Superintendent FISCAL IMPACT: TBD SUMMARY AND ACTION REQUESTED: The Parks Commission will be considering two quotes for a picnic shelter at Pebble Park at its August 17th meeting. Staff will report on the final choice at the Council meeting and request approval for the purchase and installation of the picnic shelter. RECOMMENDATION: Approve Parks Commission Recommendation for Purchase and Installation of Pebble Park Picnic Shelter. MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 Regular ITEM #21 AGENDA ITEM: Sanctuary Park Trail SUBMITTED BY: Mike Bouthilet, Public Works Superintendent THROUGH: Parks Commission and Julie Johnson, City Clerk REVIEWED BY: Mike Bouthilet, Public Works Superintendent Parks Commission SUGGESTED ORDER OF BUSINESS: - Introduction of Item ............................................. Public Works Superintendent - Report/Presentation………Public Works Superintendent/Parks Commissioner - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Public Works Superintendent FISCAL IMPACT: TBD SUMMARY AND ACTION REQUESTED: The Parks Commission will be considering final quotes for the Sanctuary Park Trail at its August 17th meeting and will forward a recommendation to the City Council for final approval. The project is anticipated to come in under the previously approved budgeted amount. RECOMMENDATION: Approve installation of Sanctuary Park Trail as recommended by the Parks Commission. MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 REGULAR ITEM #22 AGENDA ITEM: Plan B versus Plan A cities SUBMITTED BY: Clark Schroeder THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Clark Schroeder SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………………………………………City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: City Council FISCAL IMPACT: Unknown SUMMARY AND ACTION REQUESTED: LEGISLATIVE HISTORY: A question was raised concerning what is the difference between a Plan A and a Plan B city and what would it take to make Lake Elmo a Plan B city versus the current status of a Plan A city. Minnesota has two basic types of city governance: statutory cities, which operate under the statutory city code and home rule charter cities, which operate under a local charter. Most statutory cities have a weak mayor-council governing system. This means the mayor has all the powers and duties of a council member in addition to those duties of a mayor. The council as a whole retains ultimate administrative and legislative responsibility and authority, except where an independent board, such as a utilities commission, has one for more specific functions. Lake Elmo is currently governed under Minnesota Statute § 412.572 as a Fourth Class Statutory Plan A city. Cities using the Plan A form of organization are the most common type of city in our state. Plan A cities operate with a weak mayor-council. The Plan A city council City Council Meeting [Regular Agenda Item 19] August 18, 2015 -- page 2 -- consists of an elected mayor and four or six elected councilmembers. One example of the differences in a Plan A versus a Plan B city is in the role of the council in hiring/firing employees of the city. Statutory Plan A city councils have complete freedom to create whatever positions they find necessary in addition to those required by statutes. Absent specific statutory or charter authority, a city council may not delegate legislative or quasi-judicial power. A.G. Op. 624-a-3 (Nov. 2, 1998). In addition, a city council may not delegate any administrative power of a discretionary nature unless authorized to do so by state law or city charter. Jewell Belting Co. v. Village of Bertha, 91 Minn. 9, 97 N. W. 424 (1903). Councils may delegate merely ministerial functions. Id. Except to the extent provided by statute, governance of the affairs of the city is vest in the council. A.G. Op. 624-a-3. Under the City of Lake Elmo’s current plan, the city council is deemed to have the sole authority to handle the hiring and firing of city employees, including department heads. Minn. Stat. § 412 also provides that the city council may appoint employees for the city as deemed necessary for its proper management and operation. As such, Plan A city councils may establish, by ordinance or resolution, a City Administrator role. State statute does not specifically define the powers of the position, however, the duties delegated to the City Administrator must be ministerial in nature. Jewell Belting Co., 97 N. W. at 425. The duties that the council may delegate include the supervision of workers, accounting, the preparation of reports, factual determinations, and execution of policies set by the council. The administrator may not hire and fire employees or make purchases or let contracts unless the council sets specific standards governing those actions. A.G. Op. 471-1F (Oct. 24, 1961). The A.G. Op. 471-1F discusses a city administrator’s ability to hire and fire employees in the context of an ordinance passed by the City Council of Brooklyn Park which delineated standards for that city’s administrator to hire and file employees. However, the Attorney General ultimately concluded that the council may not delegate the ultimate authority to hire or remove officers, employees and agents, stating that: “The council may adopt rules and standards for the guidance of the administrator in carrying out all ministerial and administrative functions, including the holding of examinations to determine merit and fitness for appointment and obtaining and submission of particular evidence in connection with the selection and dismissal of employees. But, the ultimate questions as to appointment and dismissal are matters for the determination of the village council on the basis of M.S. § 412.111.” The involvement of the council in daily operations varies by city. Some councils have very little daily interaction, leaving most of the decisions to the administrator and the staff; others involve themselves in the daily operations of running a city. It is up to each council to decide how much authority it grants an administrator in a Plan A city. Plan B Cities: In Plan B Cities, also referred to as the “council-manager” form, the city manager exercises the administrative power of the city and is responsible to the council for the proper City Council Meeting [Regular Agenda Item 19] August 18, 2015 -- page 3 -- administration of all city affairs. Statutory cities must have a population of over 1,000 to be eligible to operate as a Plan B City. The city manager has complete discretion to appoint or remove staff members within the limits of other applicable laws. Minn. Stat. § 412.651 subd. 3. Neither the council nor any individual councilmember may dictate the appointment of any person to office or employment by the manager. Nelson v. City of Eden Prairie, No. A11-350 (Minn. Ct. App. Dec. 27, 2011) (unpublished decision). The council may not give orders to any subordinate of the manager. Minn. Stat. § 412.661. The council’s control is indirect, through its selection and appointment of the manager. Minn. Stat. § 412.661. Among the various powers and duties of the City manager laid out in Minn. Stat. § 412.651, the manager is also the purchasing agent for the city. Minn. Stat. § 412.691. In a Plan B city, the council has only one employee, the city manager and the remainders of the employees are the responsibility of the manager. The city manager also appoints the city clerk, the treasurer, the city attorney and other city officials. The city manager submits a budget to the council for approval, and has broad authorization to make purchases within the legally adopted budget. In order for the City of Lake Elmo to become a Plan B city, the city must follow procedure laid out in Minn. Stat. § 412.551: “Subdivision 1.One plan per election. The council may, and upon petition therefor signed by voters equal in number to at least 15 percent of the electors voting at the last previous city election, shall, submit to the voters at a regular or special election the question of adoption by the city of Optional Plan A or B. The city may also upon its own motion submit an optional plan for voter consideration. Only one plan shall be so submitted at any one election, except that any such plan shall be submitted at the election on incorporation of a city if the incorporation petition so requests and the population of the proposed city, when the submission of Optional Plan B is proposed, is more than 1,000. No plan, except a home rule charter submitted under chapter 410, shall be submitted in any city in which another optional plan is already in effect until the latter plan has been in effect for at least three years.” Minn. Stat. § 412.551 also lays out various steps the city must follow should the plan be passed by the voters, including specific language that must be used on the ballot, the procedure for adoption and abandonment, and filing an election certificate. Summary In Minnesota, 632 cities operate under a Plan A form of government while only 17 operate under the Plan B form of government. Switching to a Plan B city would be a process that without a special election, would take till January 2017. If the desire to have a Plan B city is driven by a goal of having less daily operational engagement with city business there could be avenues explored to develop policies and procedures to lessen the operational work load for council members. City Council Meeting [Regular Agenda Item 19] August 18, 2015 -- page 4 -- Note: some text was used with permission from David Snyder and the League of Minnesota Cities. BACKGROUND INFORMATION (SWOT): Strengths Weaknesses Opportunities Threats RECOMMENDATION: None MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/15 REGULAR ITEM: #23 AGENDA ITEM: Projected City Growth Analysis SUBMITTED BY: Clark Schroeder Interim City Administrator THROUGH: Cathy Bendel and Kyle Klatt REVIEWED BY: City Staff SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………………………………………City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: City Council FISCAL IMPACT: Unknown SUMMARY AND ACTION REQUESTED: A request was made by Mayor Pearson to prepare an analysis of Lake Elmo’s projected population growth. As with any future projection, assumptions need to be made that may or may not come to pass. In just one assumption, the build out of the downtown mixed use zone could affect the number of residential units built considerably. Another variable in calculating population growth is the assumed people per residence. Some developments might have 2.0 people per residence while other developments might have 2.5 or 3.0. A full analysis, breaking down each development and the expected people per development would be something the council could request of staff for a future meeting. For this presentation, the most recent number of build outs for all projects has been used (2,043 new homes) to show where the City is at related to the Met Council most recently drafted local forecast targets for 2020, 2030 and 2040 (letter attached). City Council Meeting [Regular Agenda Item 23] August 18, 2015 -- page 2 -- Please note that the Met Council targets reflect a decreasing number of residents per household in the future (2.76 per HH for 2020, 2.66 per HH for 2030 and 2.56 per HH for 2040). LEGISLATIVE HISTORY: RECOMMENDATION: Discussion, information, and future direction for analysis. ATTACHMENTS: 1. Met Council letter dated April 9, 2015 regarding updated draft forecasts for Lake Elmo 2. Growth projections; snapshot as of 8/14/15 MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: 8/18/2015 Regular Agenda ITEM #24 AGENDA ITEM: Old Village Work Group Membership SUBMITTED BY: Mayor Pearson THROUGH: Julie Johnson, City Clerk Kyle Klatt, Community Development Director REVIEWED BY: Staff Current members of the Old Village Work Group are: Councilmember Julie Fliflet Steve DeLapp Brett Emmons Nadine Obermueller Jennifer Pelletier Kathleen Haggard Councilmember Anne Smith Community Development Director Klatt has received inquiries from the following residents who are interested in participating in the group: Dick Wier 3645 Laverne Ave. N. Lake Elmo Mn. 55042 (H) 651-777-7177 (C) 651- 206-1655 Dick Wier <adwier@aol.com> Barry Weeks 3647 Lake Elmo Ave. N. Bkweeks <bkweeks@aol.com> Andrea Albrecht 3603 Lake Elmo Ave. N. Diane Knoll (H) 651-777-9443 City Council Meeting [Regular Agenda Item 13] June 4, 2012 -- page 2 -- (C) 651-270-9120 (W) 651-774-8785 DIANE KNOLL cmknoll@msn.com And those interested in notification for meetings: Dana Nelson 2871 Legion Ave guswilt24@comcast.net I would like the Council to consider appointing the additional interested residents as members of the Old Village Work Group.