HomeMy WebLinkAbout#10 1-5-16 fill PT Position
MAYOR & COUNCIL COMMUNICATION
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DATE: January 5, 2016
CONSENT
ITEM 10 MOTION
AGENDA ITEM: Approve Posting Vacant Part Time Fire Department Position
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: City Administrator
REVIEWED BY: City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation………………………………………………… Fire Chief
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECCOMENDER: Fire Chief
FISCAL IMPACT: None, filing vacant position
SUMMARY AND ACTION REQUESTED: To move ahead with the hiring process for the PT Administrative Assistant positon vacancy.
LEGISLATIVE HISTORY: At a previous Council Meeting, the current PT Administrative
Assistant, Mike Cornell was hired fulltime with Public Works, thus creating the vacancy.
BACKGROUND INFORMATION (SWOT):
Strengths Ensure adequate staffing to maintain current level of service and
productivity. Weaknesses Limited to number of potential qualified applicants as the position
is designed for a daytime Firefighter/Responder.
City Council Meeting [Consent Agenda Item #xx)
August 18th, 2015
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Opportunities Fill the vacancy ASAP to allow for a transitional period and
training by Mike Cornell.
Threats Administrative and day to day support work for fire department
would be impacted, (station and vehicle maintenance, required
record keeping and data entry, inspections, training) to name a few.
RECOMMENDATION: Staff recommends moving ahead with filling the vacancy.
ATTACHMENTS:
• Job Description
12/30/2015 1
LAKE ELMO FIRE DEPARTMENT
JOB DESCRIPTION PART TIME FIREFIGHTER/ADMINISTRATIVE ASSISTANT
The Position of Lake Elmo Firefighter/Administrative Assistant shall operate within the boundaries as set
forth in the Departmental Policy and Standard Operating Guidelines and shall answer directly to the Command Officers and ultimately the Chief.
The work schedule for this Part Time Position shall be flexible and be capped at 20 hours per week.
QUALIFICATIONS:
High school diploma or general education degree (GED).
Valid drivers license
State Certified Firefighter I and II
State Certified HazMat Operations Level
State Certified First Responder
Current Certification in Rescuer CPR
Meet any additional requirements as stated in the Lake Elmo Fire Department Job Description for
Firefighter.
Current Lake Elmo FAO status (Fire Apparatus Operator) (see Policy 3-205, FIRE ENGINEER) or
obtain FAO status within 18 months of hiring. RESPONSIBILITIES:
Perform duties of a Lake Elmo Firefighter.
Perform a variety of clerical and administrative work in keeping official records, data entry,
providing administrative support to the fire command staff.
Working knowledge in the operation of various office equipment, (copier, fax, scanner, phones, etc.)
Working knowledge in the operation of computers, Microsoft Office and its components, (Word,
Excel, Publisher, etc.).
Perform basic maintenance of department vehicles.
Perform basic Station Duties needed to maintain Fire Stations.
Provide station coverage during Chief’s absence.
ESSENTIAL DUTIES:
Respond to emergency calls
Drive and operate all vehicles in fleet.
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Perform data entry to ensure compliance with NFIRS reporting to the State of MN (Image Trend) in
a timely manner.
Enter and maintain department records in Image Trend and Firehouse as required.
Assist with creating and maintaining pre plans of commercial business in Lake Elmo
Assist with maintaining Inspection Program of commercial business in Lake Elmo
SUMMARY:
This position shall report directly to the Chief or designee.
During scheduled work hours employee shall not earn or receive credit for the following:
• Relief Association
• Call Percentage