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Home My WebLink About#7 - Appoint Official City Engineer MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: January 5, 2016 CONSENT ITEM # 7 AGENDA ITEM: Appointment of City Engineer SUBMITTED BY: Julie Johnson, City Clerk THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: - Introduction of Item .............................................................. City Administrator - Report/Presentation…………………………………………City Administrator - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Staff FISCAL IMPACT: $2.00 per hour billing rate increase for Senior Municipal Engineer III effective January 1, 2016. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to reappoint an official City Engineer. This official is contracted for professional engineering services. This appointment is not specifically required by statute or ordinance, but is consistent with past practice. However, if Council chooses to remove this item from Consent, the recommended motion is as follows: “Move to appoint Mr. Jack Griffin, of Focus Engineering, Inc., as the official City Engineer and principal provider of professional engineering services.” LEGISLATIVE HISTORY: Mr. Jack Griffin of Focus Engineering currently serves as the Official City Engineer and primary provider of professional engineering services. Focus Engineering and the City have an ongoing agreement for professional services effective 7/19/2011. This appointment would be a continuation of that agreement. City Council Meeting [Consent Agenda Item 7] January 5, 2016 -- page 2 -- BACKGROUND INFORMATION (SWOT): Strengths Mr. Griffin is familiar with the City and its current needs. Focus Engineering currently meets the city’s engineering services needs at satisfactory levels. Weaknesses City needs may change and other or additional services may be required. No proposals were sought or received from other parties. Opportunities All contracting parties should look to identify areas where the City can save money or maximize services provided. Threats There are no specific identifiable threats. As with all contract services, parties may terminate the services and the City would need to find a replacement. RECOMMENDATION: The City Council is respectfully requested to appoint an official City Engineer. This official is contracted for professional engineering services. If the Council chooses to remove this item from Consent, the recommended motion is as follows: “Move to appoint Mr. Jack Griffin, of Focus Engineering, Inc., as the official City Engineer and principal provider of professional engineering services.” December 21, 2015 Mr. Clark Schroeder, Interim City Administrator City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 Re: FOCUS Standard Hourly Rate Schedule Via Email City of Lake Elmo, Minnesota Dear Clark: Attached please find a copy of our Standard Hourly Rate Schedule to be used for 2016. FOCUS has not increased billing rates since we started business and began serving Lake Elmo in July 2011. For the first time, the 2016 Hourly Rate Schedule reflects a billing rate increase for myself from $118 per hour to $120 per hour (about 1.7%) while continuing to keep the billing rates for Ryan, Chad and Frank unchanged. Other changes to note includes the staff addition of Mark Scholle who is working primarily in the City of Victoria and the addition of a Project Engineer category with a billing rate of $72 per hour. This category may be filled at some point in 2016 should one or more of our Graduate Engineers receive their Professional Engineering license. We appreciate the continued opportunity to serve the City of Lake Elmo. Please contact me should you have any questions or concerns. Sincerely, John (Jack) W. Griffin, P.E. Principal, Senior Municipal Engineer Enclosure Cc: Cathy Bendel, Finance Director Julie Johnson, City Clerk FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 FOCUS ENGINEERING, inc. – Standard Hourly Rate Schedule REV 01.01.2016 FOCUS ENGINEERING, inc. Standard Hourly Rate Schedule Standard Hourly Rates include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non‐project operating costs, and operating margin or profit. Sr. Municipal Engineer III – Jack Griffin $120 / hour Sr. Municipal Engineer II – Cara Geheren $112 / hour Sr. Municipal Engineer I – Mark Scholle $105 / hour Municipal Engineer II – Ryan Stempski $90 / hour Municipal Engineer I – Chad Isakson $80 / hour Project Engineer $72 / hour Graduate Engineer – Amanda Groh $65 / hour Graduate Engineer – Frank Borich $65 / hour Reimbursable Expenses Schedule  Vehicle Mileage reimbursed at the current Federal IRS Rate.  Outside professional and technical services billed to the Engineer plus 10%.  Identifiable printing and reproduction costs when incurred in the direct performance of the City’s work.  Other expenses for items and services as may be required by the City to fulfill the terms of a specific authorization.