HomeMy WebLinkAbout01-19-16 City Council Meeting Packet 1 of 2
NOTICE OF MEETING
City Council Meeting
Tuesday, January 19, 2016 7:00 P.M.
City of Lake Elmo | 3800 Laverne Avenue North
Agenda
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. Approval of Minutes
1. November 17, 2015; December 1, 2015; December 15, 2015
D. Public Comments/Inquiries
E. Presentations
Lake Elmo Library Presentation
F. Consent Agenda
2. Approve Payment of Disbursements
3. Accept December 2015 Assessors Report
4. Accept December 2015 Building Department Report
5. Eagle Point Boulevard Street Improvements – Pay Request No. 5
6. 39th Street: Street and Sanitary Sewer Improvements – Change Order No. 5
7. 39th Street: Street and Sanitary Sewer Improvements – Compensating Change Order No. 6
8. 39th Street: Street and Sanitary Sewer Improvements – Pay Request No. 8 (FINAL)
9. Village Trunk Utility Improvements – Approve Reduction of Security #1
10. East Metro Water Resource Education Program (EMWREP) – Renew Shared Resource Education Program
Agreement
11. Approve Driveway Encroachment and Maintenance Agreement
12. Approve Northland Securities Proforma Services
13. Approve TKDA Cost of Service Study for Water and Sanitary Sewer Utilities
14. Approve 2016 Meeting Schedule
G. Regular Agenda
15. Hidden Meadows Plat Extension
16. Sign Variance 8650 Hudson Boulevard
17. Ordinance Amendment to Exempt Essential Services from PF-Public or Semi Public Zoning District
18. Zoning Map Amendment to Rezone a Parcel from Rural Residential to Public or Semi Public Zoning District
19. Inwood Trunk Watermain Improvements – Approve Plans and Specifications; Authorize Ad for Bids
20. Inwood Water Tower (No. 4) – Approve Plans and Specifications; Authorize Ad for Bids
21. Library Board Appointments
22. Bureau of Mediation Services Process
23. Council Role in Hiring Process
H. Council Reports
I. Staff Reports and Announcements
J. Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible
Manner While Preserving the City’s Open Space Character
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
NOVEMBER 17, 2015
CALL TO ORDER
Called to order at 7:10 pm.
PRESENT: Mayor Mike Pearson and Council Members Julie Fliflet,
Anne Smith, Justin Bloyer, and Jill Lundgren.
Staff present: Interim Administrator Schroeder, City Attorney Snyder,
City Engineer Griffin, Finance Director Bendel, City Planner Wensman
and City Clerk Johnson.
Interim Administrator Schroeder read a statement explaining the role of
the Parliamentarian. Chief Administrative Law Judge Pust introduced
herself and reviewed guidelines and decorum policies for the meeting.
PLEDGE OF ALLIGENCE
APPROVAL OF AGENDA
Mayor Pearson, seconded by Councilmember Smith, moved TO ADD
ITEM J: ROLE OF PARLIAMENTARIAN TO THE AGENDA.
MOTION PASSED 4 – 1. (Bloyer – Nay)
Item 10 was removed from the Agenda. Items 7 and 9 were moved to
the Regular Agenda for discussion after item 13.
Councilmember Fliflet, seconded by Mayor Pearson, moved TO APPROVE THE AGENDA AS AMENDED. MOTION PASSED 5 –
0.
ACCEPT MINUTES
Councilmember Fliflet, seconded by Mayor Pearson, moved TO
APPROVE THE NOVEMBER 4, 2015 MINUTES AS AMENDED.
MOTION PASSED 5 – 0.
COUNCIL REPORTS
Mayor Pearson: Met with staff, Bureau of Mediation Services, LMC
and Judge Pust to discuss the Parliamentarian process; met with staff to
prepare for a water sewer consultant RFP; met with County officials on
a variety of matters; held a Visit with the Mayor; attended the Oakdale
Lake Elmo Prayer Breakfast; attended the Public Safety Committee
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 2 of 10
meeting; attended the Parks Commission meeting; fielded concerns from
residents regarding the impact of development in various neighborhoods,
noting no complaints have been received from downtown property
owners; took calls regarding financial discussion and asked Interim
Administrator Schroeder to comment on that during his staff report.
Councilmember Fliflet: Met with LMC and BMS; held a Finance
Committee meeting where they worked on water rate reduction and
2016 Budget; held an HR Committee meeting and fielded resident
concerns.
Councilmember Smith: Attended Finance Committee and postponed
other reports due to time considerations.
Councilmember Lundgren: Spoke with Bureau of Mediation;
discussed milfoil in lakes with residents, attended HR Committee
meeting; attended Oakdale Lake Elmo Prayer Breakfast; thanked Public
Works staff for picking up two dead deer in her neighborhood; discussed
Inwood area flooding with resident and staff.
Councilmember Bloyer: Emailed with Fields residents, emails from
residents regarding the Parliamentarian.
Judge Pust explained that she was serving as Parliamentarian on behalf
of the Office of Administrative Hearings and reported that the City will
be billed by the OAH at a rate of $120 per hour as approved by the
Minnesota Management and Budget Department.
PUBLIC COMMENTS/INQUIRIES
Matt Eder and Becky Goble spoke on behalf of their dad, Jerome Eder,
at 3415 Lake Elmo Avenue North concerning the construction of a storm
water holding pond adjacent to his property and related safety concerns.
Wally Nelson, 4582 Lilac Lane North, stressed the need for civility
among the City Council Members and called for removal of the censure
of Councilmember Bloyer.
PRESENTATIONS
None
FINANCE CONSENT AGENDA
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 3 of 10
2. Approve Payment of Disbursements
3. Accept Financial Report Dated October 31, 2015
4. Accept Building Report Dated October 31, 2015
5. Accept Assessors Report Dated October 31, 2015
6. Approve Eagle Point Blvd. Street Improvements Pay Request No.
3
Councilmember Smith, seconded by Councilmember Lundgren, moved
TO APPROVE THE FINANCE CONSENT AGENDA AS
PRESENTED. MOTION PASSED 5-0.
OTHER CONSENT AGENDA
8. Water Tower No. 4 – Approve Preliminary Design
Recommendations
Councilmember Smith, seconded by Councilmember Fliflet, moved TO
APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION
PASSED 5-0.
ITEM 11: CLARIFICATION OF MANNING AVENUE
REDESIGN AND FUNDING OPTIONS
Interim Administrator Schroeder provided background information on
the Washington County plan to realign Manning Avenue and the design
option chosen by the City Council. Councilmember Fliflet added that
she requested this discussion to provide clarification for the public to
address misconceptions.
Jack Rowenhorst, 11676 Little Bluestem, stated that as a new driver he
is concerned about safety and thinks option C would be much safer.
Lisa Rowenhorst, 11676 Little Bluestem, spoke against the C2 design
chosen by the City Council and asked the Council to reconsider option C
for safety reasons.
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 4 of 10
Mary Pat Cumming, 11857 44th Street Lane North, reported that
approximately 200 people in the neighborhood have met and asked that
their voices be heard in support of option C.
Cindy Silkworth, 4418 Lily Avenue North, stated the County, staff and
Planning Commission recommended concept C and requested the City
Council reconsider concept C.
Karen Schwartz, 11772 44th Street Lane North, expressed concerns
about safety and asked that Highway 5 remain open in both directions
until the north-south road is built.
John Hodler, 11834 44th Street Lane North, stated that not building the
north-south road is a big problem for Fields of St. Croix residents and
requested the Council reconsider option C.
Marcy Eischen, 11674 Stillwater Boulevard, spoke in favor of the dead
end option on behalf of herself and neighbors Dupuis and Jacobsen.
Councilmember Fliflet, seconded by Councilmember Lundgren,
moved TO CLARIFY MANNING AVENUE REDESIGN APPROVAL
OF CONCEPT C2 THAT WAS PASSED AT THE SEPTEMBER 15
CITY COUNCIL MEETING, TO READ THAT THE CITY
COUNCIL ACCEPTS CONCEPT C2, BUT THA THE EXACT
TIMING, PLACEMENT, DESIGN AND FUNDING FOR THE
NORTH/SOUTH CONNECTION ROAD WILL BE DETERMINED
AT A LATER TIME THROUGH THOUGHTFUL PLANNING, AND
THAT OLD HIGHWAY 5 WILL NOT BE CUL DE SAC’D UNTIL
THIS NORTH/SOUTH CONNECTION IS BUILT. MOTION
PASSED 3 – 2. (Pearson, Bloyer – Nay)
Councilmember Bloyer stated concerns about safety and uncertainty that
the costly north-south road would be safer than option C. Mayor
Pearson referred to a Washington County report on stop lights and stated
the C2 option is not safer.
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 5 of 10
Councilmember Fliflet directed staff to begin planning a workshop with
residents to gather their feedback. Councilmember Bloyer stated that the
landowner should be contacted to inquire about purchasing land for the
north-south road. Mayor Pearson stated that the north-south road is an
improvement but without the landowner present it will be difficult to
make progress.
ITEM 9: DOWNTOWN PHASE I IMPROVEMENTS –
APPROVE DESIGN REVISIONS FOR UPPER 33RD STREET
AND LIBRARY PARKING LOT
City Engineer Griffin provided an overview of the proposed revisions on
Upper 33rd Street and noted concerns expressed by a business owner.
Steve Johnson, 2945 Lake Elmo Avenue, stated that he has some
concerns but feels the proposed design is reasonable and works well for
the Fire Department.
Councilmember Bloyer, seconded by Councilmember Fliflet, moved
TO APPROVE THE UPPER 33RD STREET STRIPING REVISIONS
FOR THE PHASE I DOWNTOWN STREET, DRAINAGE AND
UTILITY IMPROVEMENTS. MOTION PASSED 4 – 1. (Pearson –
Nay)
Mayor Pearson stated that removing five parking spaces downtown
needs additional research and discussion.
City Engineer Griffin reviewed the proposed parking lot improvements
for the Library, noting that the Library Board would also be reviewing
the proposal. Griffin stated that the project contractor is offering
favorable pricing through adding this project on to the downtown
project.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO
APPROVE THE LIBRARY PARKING LOT IMPROVEMENTS TO
BE CONSTRUCTED IN CONJUNCTION WITH PHASE I
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 6 of 10
DOWNTOWN STREET, DRAINAGE AND UTILITY
IMPROVEMENTS. MOTION PASSED 4 – 1. (Bloyer – Nay)
Councilmember Bloyer stated that the City should pay for this
improvement for a City building and added that the City Council has not
seen the Library budget.
ITEM 12: SEARCH FIRM FOR CITY ADMINISTRATOR
Interim Administrator Schroeder explained that the term of his contract
is July 2016 to January 2016 and presented a list of search firms that
could be employed to conduct a search for a permanent City
Administrator. Schroeder stated that Springsted provided an estimated
cost of $15,000 to $20,000 depending upon the scope of services.
Discussion held concerning options for conducting a search with and
without a search firm.
Councilmember Fliflet, seconded by Councilmember Lundgren,
moved TO MOVE FORWARD WITHOUT A SEARCH FIRM AND
INSTRUCT THE CITY CLERK TO POST THE POSITION ON THE
LMC AND ICMA WEBSITES.
Councilmember Smith, seconded by Councilmember Fliflet, moved TO
AMEND THE MOTION TO ADD SUBJECT TO HIRING OF A
PROFESSIONAL FIRM TO CONDUCT BACKGROUND CHECKS.
MOTION PASSED 5 – 0.
Councilmember Bloyer stated that he won’t support the motion, as he
feels the City could extend Mr. Schroeder’s contract and that
Councilmembers shouldn’t be involved in vetting applicants. Mayor
Pearson suggested seeking professionals within the City to assist with
reviewing applicants.
PRIMARY MOTION PASSED 3 – 2. (Pearson, Bloyer – Nay)
City Attorney Snyder recommended that the process should be moved
along and suggested staff prepare an advertisement for approve at the
next Council meeting.
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 7 of 10
ITEM 13: HIGH PRIORITY FOR HIGHWAY 5/COUNTY ROAD
14
Interim Administrator Schroeder explained that Councilmembers have
expressed a need for a traffic light at the intersection of Highway 5 and
50th Street.
Jim Ogren, 11790 Little Bluestem, stated that a stop light will also be
needed at the intersection of Highway 5 and Manning and suggested
they could both be installed at the same time.
Councilmember Fliflet stated that the 50th Street intersection should be a
high priority for 2016 and not wait for the new road alignment.
Councilmember Fliflet, seconded by Councilmember Smith, moved
THE LAKE ELMO CITY COUNCIL WOULD LIKE BY MATTER
OF RESOLUTION TO SUPPORT A TRAFFIC SIGNAL AT THE
INTERSECTION OF NEW CSAH 15 AND 50TH STREET AND
MAKE IT KNOWN THAT THE CITY WOULD LIKE THIS TO BE
THE NUMBER ONE PRIORITY FOR THE COUNTY FOR THIS
STRETCH OF ROADWAY RECENTLY TURNED OVER TO THE
COUNTY FROM THE STATE OF MINNESOTA PREVIOUSLY
KNOWN AS STATE HIGHWAY 5.
Councilmember Bloyer stated that this intersection does not meet
County standards for a traffic light. Mayor Pearson asked about facts
and rankings from the County’s report on intersections and stated that all
intersections should be assessed before committing to upgrading one.
Mayor Pearson, seconded by Councilmember Bloyer, moved TO
TABLE THIS ISSUE TO A WORKSHOP. MOTION FAILED 2 – 3.
(Fliflet, Lundgren, Smith – Nay)
PRIMARY MOTION PASSED 3 – 1 – 1. (Pearson – Nay, Bloyer –
Present)
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 8 of 10
Mayor Pearson clarified that he is not opposed to a traffic light at the
50th Street intersection but wants to look at all intersections first.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO
DIRECT STAFF TO ARRANGE A WORKSHOP TO DISCUSS
INTERSECTION SAFETY CITY WIDE. MOTION PASSED 5 – 0.
ITEM 7: APPROVE SPECIAL ASSESSMENT PAYOFF FOR
KLEIS PROPERTY
Finance Director Bendel reviewed the request from the property owner
for a reduced payoff amount for special assessments levied in 1995 on a
parcel that is in the Green Acres program. City Attorney Snyder
explained the Green Acres program and noted that if the City Council
chooses to modify the assessment it should be done by uniform
resolution or an ordinance change.
Peter Kastler, 9130 55th Street North, stated he is the grandson of the
original owners and that his grandparents did not have any
documentation regarding this assessment or the interest that is due. Mr.
Kastler noted that the assessment payoff isn’t due until the property is
taken out of Green Acres but he would agree to pay it off early at the
reduced amount as a benefit to both parties.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO
ACCEPT THE PAYOFF OFFER OF $6,879.55 FROM MR.
KASTLER/KLEIS FAMILY TO PAY IN FULL THE
OUTSTANDING SPECIAL ASSESSMENTS RELATED TO THE
1995 STREET OVERLAY PROJECT. MOTION PASSED 3 – 2.
(Pearson, Bloyer – Nay)
Councilmember Bloyer stated that he understands the situation but feels
the City needs to adhere to the laws and have thought out policies in
place. Mayor Pearson added that he is concerned about setting
precedence with this reduction but has empathy for the property owners.
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 9 of 10
STAFF REPORTS AND ANNOUNCEMENTS
Interim City Administrator Schroeder: Attended the Public Safety
Committee meeting, Parks Commission meeting, met with developers,
worked on legal and engineering concerns, attended the Finance
Committee meeting, provided the Mayor’s Handbook to the City
Council at the recommendation of the League of MN Cities. Reported
that the Finance Committee discussed the proforma and recommends
hiring Northland Securities to develop and take over the proforma.
Schroeder stated that the assessment figures change daily as the City
develops and funds are collected, therefore staff would not spend any
additional time on updating the current model and will focus on
transitioning to a third party vendor. The Finance Committee will
continue to discuss how to develop the proforma at the next meeting.
Councilmember Bloyer, seconded by Mayor Pearson, moved THAT
THE CITY ADMINISTRATOR AND FINANCE DIRECTOR
PROVIDE EXPLANATION TO RESIDENTS AS TO THE
WHEREABOUTS OF $6.5 MILLION IN ASSESSMENTS.
MOTION FAILED 2 – 3. (Fliflet, Lundgren, Smith – Nay)
Councilmember Fliflet stated she would not support the motion and
preferred to support the recommendation of the Administrator to not put
further effort into the current model and move on to a new proforma.
City Clerk Johnson: Reported that an offer has been extended to a
candidate for the Office Administrative Assistant position.
Finance Director Bendel: Finalized recommended changes to the 2016
General Fund Budget at Finance Committee Meeting, fielding calls and
questions on assessments, all Lennar outstanding assessments will be
paid soon, started year end closeout in preparation for the audit.
City Attorney Snyder: No report.
Community Development Wensman: No report
City Engineer Griffin: Working on projects for next year and the
engineering department is very busy with current construction projects.
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 17, 2015
Page 10 of 10
ROLE OF PARLIAMENTARIAN
Judge Pust asked for City Council input on the Parliamentarian and
stated it was an honor to be invited. Councilmembers indicated that it
was helpful to have a Parliamentarian run the meeting.
Councilmember Fliflet, seconded by Councilmember Lundgren,
moved TO CONTINUE THE SERVICES OF THE
PARLIAMENTARIAN UNTIL THE SERVICES ARE NO LONGER
NEEDEDAND TO DIRECT STAFF TO SECURE A
REPLACEMENT PARLIAMENTARIAN IF NEEDED. MOTION
PASSED 3 – 1 – 1. (Pearson – Abstain, Bloyer – Nay)
Meeting adjourned at 11:16 pm.
LAKE ELMO CITY
COUNCIL
ATTEST:
-
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM #2 MOTION
AGENDA ITEM: Approve Disbursements in the amount of $982,463.98
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $982,463.98 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $982,463.98. No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
City Council Meeting [Consent Agenda Item 2]
January 19, 2016
-- page 2 --
BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $ 13,098.98 Payroll Taxes to IRS & MN Dept of Revenue 01/07/16
ACH $ 6,243.95 Payroll Retirement to PERA 01/07/16
DD6885-DD6910 $ 31,342.60 Payroll Dated (Direct Deposits) 01/07/16
43814-43895 $ 360,123.45 Accounts Payable 01/19/16
ACH $ 64,381.25 Bond Payment, 2009A, 01/15/16
ACH $ 73,185.00 Bond Payment, 2013A, 01/15/16
ACH $ 434,088.75 Bond Payment, 2014A, 01/15/16
TOTAL $ 982,463.98
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$982,463.98.
ATTACHMENTS:
1. Accounts Payable – check registers
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM #3
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through December 2015 outlining work performed on
behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the
Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats – 11
Sales collected and viewed – 17
Taxpayer inquiries – 7 Miscellaneous inquiries - 3 Inspections – Residential – 83; Commercial – 0
Building permit reviews – 33
Pictures taken – 93
Other work performed included:
• Monthly meeting with County residential and commercial supervisors
• Input of all inspection and permit work
City Council Meeting [Consent Agenda Item #3]
January 19, 2016
-- page 2 --
• Perform sales verifications and land value analysis using MLS and other resources
• Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the December 2015 monthly assessor report.
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM 4
MOTION
AGENDA ITEM: New Single Family Home Permit Report
SUBMITTED BY: Rick Chase, Building Official
THROUGH: Rick Chase, Building Official
REVIEWED BY: Clark Schroeder, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly new single family home permit report through December, 2015. No
specific motion is needed as this is recommended as part of the Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
2015 2014 2013
New Homes 142 41 36
Total valuation $47,150,401 $19,968,275 $16,966,169
Average home value 332,000 487,000 471,282
Total Valuation YTD 52,514,158 30,340,315 20,939,966
One new home rebuilt in 2015 due to fire.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the December, 2015 monthly new home building permit report.
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT ITEM # 6
AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements - Change
Order No. 5
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $2,436.00.
This change order increases the contract amount for the project by $2,436.00 bringing the revised
construction contract to $2,077,958.80.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving, as part of the consent agenda,
Change Order No. 5 for the 39th Street North: Street and Sanitary Sewer Improvements, thereby
increasing the contract amount by $2,436.00. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Change Order No. 5 for the 39th Street North: Street and Sanitary Sewer Improvements thereby increasing the contract amount by $2,436.00.”
City Council Meeting [Consent Agenda Item 6]
January 19, 2016
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
This change order is being processed at the request of the City to remove and replace concrete curb and gutter as a part of the 39th Street project. The toe of approximately 80-feet of curb was damaged over the
course of winter from winter maintenance operations. This type of damage is typical along new street
construction when the wear course is placed the following season, leaving a concrete edge exposed to plows. This construction technique is typical and occasionally will result in some curb replacement being
required. The replacement cost is lower than the cost to place a protective bituminous ramp.
RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the consent agenda, approving
Change Order No. 5 for the 39th Street North: Street and Sanitary Sewer Improvements, thereby
increasing the contract amount by $2,436.00. If removed from the consent agenda, the recommended
motion for the action is as follows:
“Move to approve Change Order No. 5 for the 39th Street North: Street and Sanitary Sewer
Improvements thereby increasing the contract amount by $2,436.00.”
ATTACHMENT(S):
1.Change Order No. 5
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM # 7
AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements –
Compensating Change Order No. 6
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Decrease of $91,829.54 to the final construction contract amount.
This change order reconciles the estimated and actual quantities installed on the project and
decreases the final contract amount by $91,829.54. The final construction contract amount is
$1,986,129.26.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving, as part of the consent agenda,
Compensating Change Order No. 6 for 39th Street North: Street and Sanitary Sewer Improvements to reconcile the estimated and actual quantities installed on the project. If
removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Compensating Change Order No. 6 for the 39th Street North: Street and Sanitary Sewer Improvements thereby decreasing the final contract amount by $91,829.54.”
City Council Meeting [Consent Agenda Item 7]
January 19, 2016
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Geislinger & Sons, Inc. was awarded a construction contract on August 26, 2014 to complete the
39th Street North: Street and Sanitary Sewer Improvements. The contractor has completed the work in accordance with the contract, plans and specifications; and with approval of this change order the contract amount will be adjusted to reflect quantities actually installed as a part of the
project.
The overall decrease in the current contract amount for this change order is $91,829.54 as detailed on the attached itemization. The primary areas of decreased pay items include restoration required to complete the improvements.
RECOMMENDATION:
Staff is recommending that the City Council consider, as part of the Consent Agenda, approving Compensating Change Order No. 6 for the 39th Street North: Street and Sanitary Sewer
Improvements thereby decreasing the final contract amount by $91,829.54. If removed from the
consent agenda, the recommended motion for this action is as follows:
“Move to approve Compensating Change Order No. 6 for the 39th Street North: Street and Sanitary Sewer Improvements thereby decreasing the final contract amount by $91,829.54.”
ATTACHMENT(S):
1. Compensating Change Order No. 6
COMPENSATING CHANGE ORDER NO. 6
39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.131
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT
1 LF 62 $125.00 $7,750.00 153.0 $19,125.00 91.00 $11,375.00
2 LF 1,025 $87.00 $89,175.00 1,054.0 $91,698.00 29.00 $2,523.00
3 LF 315 $89.00 $28,035.00 284.0 $25,276.00 ‐31.00 ‐$2,759.00
4 LF 500 $92.00 $46,000.00 495.0 $45,540.00 ‐5.00 ‐$460.00
5 LF 630 $94.00 $59,220.00 632.0 $59,408.00 2.00 $188.00
6 LF 100 $40.00 $4,000.00 100.0 $4,000.00 0.00 $0.00
7 LF 120 $45.00 $5,400.00 120.0 $5,400.00 0.00 $0.00
8 LF 100 $525.00 $52,500.00 100.0 $52,500.00 0.00 $0.00
9 LF 120 $535.00 $64,200.00 120.0 $64,200.00 0.00 $0.00
10 LF 1,400 $0.10 $140.00 118.0 $11.80 ‐1,282.00 ‐$128.20
11 LF 2,850 $2.00 $5,700.00 2,850.0 $5,700.00 0.00 $0.00
12 EA 12 $3,000.00 $36,000.00 12.0 $36,000.00 0.00 $0.00
13 LF 140 $125.00 $17,500.00 117.7 $14,712.50 ‐22.30 ‐$2,787.50
14 EA 6 $400.00 $2,400.00 6.0 $2,400.00 0.00 $0.00
15 EA 4 $460.00 $1,840.00 6.0 $2,760.00 2.00 $920.00
16 LF 85 $35.00 $2,975.00 118.0 $4,130.00 33.00 $1,155.00
17 LF 400 $32.00 $12,800.00 389.0 $12,448.00 ‐11.00 ‐$352.00
18 LS 1 $4,500.00 $4,500.00 1.0 $4,500.00 0.00 $0.00
19 LS 1 $4,500.00 $4,500.00 1.0 $4,500.00 0.00 $0.00
20 EA 7 $450.00 $3,150.00 7.0 $3,150.00 0.00 $0.00
21 HR 5 $500.00 $2,500.00 0.0 $0.00 ‐5.00 ‐$2,500.00
$450,285.00 $457,459.30 $7,174.30
1 LS 1 $1,500.00 $1,500.00 1.0 $1,500.00 0 $0.00
2 EA 3 $900.00 $2,700.00 1.0 $900.00 ‐2 ‐$1,800.00
3 EA 1 $950.00 $950.00 1.0 $950.00 0 $0.00
4 EA 1 $2,600.00 $2,600.00 0.0 $0.00 ‐1 ‐$2,600.00
5 EA 3 $1,500.00 $4,500.00 0.0 $0.00 ‐3 ‐$4,500.00
6 EA 4 $3,400.00 $13,600.00 4.0 $13,600.00 0 $0.00
7 EA 11 $3,900.00 $42,900.00 10.0 $39,000.00 ‐1 ‐$3,900.00
8 EA 5 $760.00 $3,800.00 3.0 $2,280.00 ‐2 ‐$1,520.00
9 LF 70 $46.00 $3,220.00 30.5 $1,403.00 ‐40 ‐$1,817.00
10 LF 30 $53.00 $1,590.00 88.0 $4,664.00 58 $3,074.00
11 EA 4 $1,450.00 $5,800.00 1.0 $1,450.00 ‐3 ‐$4,350.00
12 EA 5 $4,000.00 $20,000.00 3.0 $12,000.00 ‐2 ‐$8,000.00
13 LF 2 $260.00 $520.00 0.0 $0.00 ‐2 ‐$520.00
14 LF 1 $600.00 $600.00 0.0 $0.00 ‐1 ‐$600.00
15 LB 100 $10.00 $1,000.00 94.0 $940.00 ‐6 ‐$60.00
$105,280.00 $78,687.00 ‐$26,593.00
1 LF 910 $10.00 $9,100.00 902.0 $9,020.00 ‐8 ‐$80.00
2 EA 8 $400.00 $3,200.00 8.0 $3,200.00 0 $0.00
3 EA 7 $450.00 $3,150.00 7.0 $3,150.00 0 $0.00
4 LF 70 $40.00 $2,800.00 70.0 $2,800.00 0 $0.00
5 LF 891 $42.00 $37,422.00 891.0 $37,422.00 0 $0.00
6 LF 236 $45.00 $10,620.00 236.0 $10,620.00 0 $0.00
7 LF 369 $62.00 $22,878.00 369.0 $22,878.00 0 $0.00
8 EA 2 $900.00 $1,800.00 2.0 $1,800.00 0 $0.00
9 EA 2 $1,050.00 $2,100.00 2.0 $2,100.00 0 $0.00
10 EA 1 $1,400.00 $1,400.00 1.0 $1,400.00 0 $0.00
11 CY 8 $115.00 $920.00 12.0 $1,380.00 4 $460.00
12 EA 3 $2,100.00 $6,300.00 3.0 $6,300.00 0 $0.00
13 EA 5 $2,500.00 $12,500.00 5.0 $12,500.00 0 $0.00
14 EA 2 $3,600.00 $7,200.00 2.0 $7,200.00 0 $0.00
15 EA 1 $4,350.00 $4,350.00 1.0 $4,350.00 0 $0.00
16 EA 1 $125.00 $125.00 1.0 $125.00 0 $0.00
17 EA 1 $150.00 $150.00 1.0 $150.00 0 $0.00
18 EA 1 $225.00 $225.00 1.0 $225.00 0 $0.00
19 EA 12 $175.00 $2,100.00 3.0 $525.00 ‐9 ‐$1,575.00
20 SY 30 $30.00 $900.00 24.0 $720.00 ‐6 ‐$180.00
21 CY 420 $10.00 $4,200.00 420.0 $4,200.00 0 $0.00
22 CY 675 $10.00 $6,750.00 0.0 $0.00 ‐675 ‐$6,750.00
23 SY 1600 $2.75 $4,400.00 0.0 $0.00 ‐1,600 ‐$4,400.00
$144,590.00 $132,065.00 ‐$12,525.00
1 LS 1 $90,000.00 $90,000.00 1.00 $90,000.00 0.00 $0.00
2 LS 1 $9,000.00 $9,000.00 1.00 $9,000.00 0.00 $0.00
PART 4 ‐ STREET IMPROVEMENTS
MOBILIZATION
TRAFFIC CONTROL
INLET PROTECTION
INSULATION
POND EXCAVATION (P)
INFILTRATION SWALE EXCAVATION (P)
SEED MIX 330 AND HYDROMULCH
SUBTOTAL ‐ PART 3
4' DIA CATCH BASIN/MANHOLE
5' DIA CATCH BASIN/MANHOLE
5' DIA CATCH BASIN/MANHOLE W/ SUMP
BULKHEAD 15" RCP STORM SEWER
BULKHEAD 18" RCP STORM SEWER
BULKHEAD 36" RCP STORM SEWER
24" RCP STORM SEWER, CLASS 4
12" RCP FLARED END SECTION INCL TRASH GUARD
18" RCP FLARED END SECTION INCL TRASH GUARD
24" RCP FLARED END SECTION INCL TRASH GUARD
RIP RAP, CLASS 3
2'X3' CATCH BASIN
REMOVE AND DISPOSE OF EXISTING STORM SEWER
REMOVE AND DISPOSE OF EXISTING STORM SEWER MANHOLE
POTHOLE EXISTING WATER MAIN
12" RCP STORM SEWER, CLASS 5
15" RCP STORM SEWER, CLASS 5
18" RCP STORM SEWER, CLASS 5
HYDRANT
VALVE BOX EXTENSION
HYDRANT EXTENSION
DUCTILE IRON FITTINGS
SUBTOTAL ‐ PART 2
PART 3 ‐ STORM SEWER
REMOVE AND REPLACE 6" GATE VALVE & BOX
REMOVE AND REPLACE 8" GATE VALVE & BOX
REMOVE AND DISPOSE OF EXISTING HYDRANT
6" DIP CL. 52 WATER MAIN
8" DIP CL. 52 WATER MAIN
6" GATE VALVE AND BOX
PART 2 ‐ WATERMAIN
TEMPORARY WATER SYSTEM
CONNECT TO EXISTING 6" WATER MAIN
CONNECT TO EXISTING 8" WATER MAIN
CUT IN 8" X 8" TEE
REMOVE AND DISPOSE OF EXISTING GATE VALVE & BOX
PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 5 JACKING PITS
PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 17 JACKING PITS
CROSS EXISTING WATER SERVICE
EXPLORATORY DIGGING
SUBTOTAL ‐ PART 1
4' DIAMETER SANITARY SEWER MH
4' DIAMETER EXCESS MANHOLE DEPTH
10"X6" PVC WYE, SDR 26
12"X6" PVC WYE, SDR 26
6" PVC SCH 40 SANITARY SEWER RISER
6" PVC SCH 40 SANITARY SEWER SERVICE
10" PVC SANITARY SEWER, SDR 26, IN CASING
12" PVC SANITARY SEWER, SDR 26, IN CASING
20" STEEL CASING PIPE (JACK/AUGERED)
24" STEEL CASING PIPE (JACK/AUGERED)
PIPE FOUNDATION ROCK
TELEVISING
PART 1 ‐ SANITARY SEWER
8" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
10" PVC SANITARY SEWER, SDR 26, 15' ‐ 20' DEEP
10" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
12" PVC SANITARY SEWER, SDR 26, 15' ‐ 20' DEEP
12" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT TOTAL TO DATE COMPENSATING CO #6
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT TOTAL TO DATE COMPENSATING CO #6
3 EA 3 $1,200.00 $3,600.00 1.00 $1,200.00 ‐2.00 ‐$2,400.00
4 LS 1 $4,500.00 $4,500.00 1.00 $4,500.00 0.00 $0.00
5 LS 1 $2,000.00 $2,000.00 1.00 $2,000.00 0.00 $0.00
6 TN 60 $30.00 $1,800.00 60.00 $1,800.00 0.00 $0.00
7 HR 10 $125.00 $1,250.00 10.00 $1,250.00 0.00 $0.00
8 LS 1 $1,500.00 $1,500.00 1.00 $1,500.00 0.00 $0.00
9 LF 290 $6.00 $1,740.00 290.00 $1,740.00 0.00 $0.00
10 SY 9160 $2.00 $18,320.00 9,487.00 $18,974.00 327.00 $654.00
11 SY 335 $4.00 $1,340.00 300.00 $1,200.00 ‐35.00 ‐$140.00
12 EA 4 $300.00 $1,200.00 0.00 $0.00 ‐4.00 ‐$1,200.00
13 EA 8 $200.00 $1,600.00 0.00 $0.00 ‐8.00 ‐$1,600.00
14 EA 1 $250.00 $250.00 0.00 $0.00 ‐1.00 ‐$250.00
15 LS 1 $7,500.00 $7,500.00 0.00 $0.00 ‐1.00 ‐$7,500.00
16 LF 200 $3.00 $600.00 200.00 $600.00 0.00 $0.00
17 CY 7750 $9.00 $69,750.00 7,750.00 $69,750.00 0.00 $0.00
18 CY 340 $12.00 $4,080.00 216.00 $2,592.00 ‐124.00 ‐$1,488.00
19 RS 24.34 $465.00 $11,318.10 24.34 $11,318.10 0.00 $0.00
20 LF 1000 $12.00 $12,000.00 980.00 $11,760.00 ‐20.00 ‐$240.00
21 TN 6380 $10.50 $66,990.00 6,379.98 $66,989.79 ‐0.02 ‐$0.21
22 CY 4090 $10.00 $40,900.00 4,485.00 $44,850.00 395.00 $3,950.00
23 TN 800 $66.50 $53,200.00 785.36 $52,226.44 ‐14.64 ‐$973.56
24 TN 1335 $57.75 $77,096.25 1,290.50 $74,526.38 ‐44.50 ‐$2,569.88
25 GAL 565 $2.00 $1,130.00 325.00 $650.00 ‐240.00 ‐$480.00
26 EA 12 $450.00 $5,400.00 0.00 $0.00 ‐12.00 ‐$5,400.00
27 EA 20 $250.00 $5,000.00 0.00 $0.00 ‐20.00 ‐$5,000.00
28 LF 4310 $10.77 $46,418.70 4,465.00 $48,088.05 155.00 $1,669.35
29 LF 105 $14.80 $1,554.00 43.00 $636.40 ‐62.00 ‐$917.60
30 EA 12 $420.00 $5,040.00 12.00 $5,040.00 0.00 $0.00
31 SF 13110 $3.50 $45,885.00 12,840.00 $44,940.00 ‐270.00 ‐$945.00
32 SY 340 $70.00 $23,800.00 339.00 $23,730.00 ‐1.00 ‐$70.00
33 SY 35 $50.00 $1,750.00 60.00 $3,000.00 25.00 $1,250.00
34 SF 168 $42.00 $7,056.00 160.00 $6,720.00 ‐8.00 ‐$336.00
35 SY 105 $50.00 $5,250.00 160.00 $8,000.00 55.00 $2,750.00
36 TN 270 $65.00 $17,550.00 264.91 $17,219.15 ‐5.09 ‐$330.85
37 SY 5000 $4.25 $21,250.00 4,295.00 $18,253.75 ‐705.00 ‐$2,996.25
38 CY 500 $35.00 $17,500.00 783.00 $27,405.00 283.00 $9,905.00
39 SY 2000 $3.25 $6,500.00 646.00 $2,099.50 ‐1,354.00 ‐$4,400.50
40 SY 5500 $2.15 $11,825.00 3,806.00 $8,182.90 ‐1,694.00 ‐$3,642.10
41 LF 1000 $1.95 $1,950.00 0.00 $0.00 ‐1,000.00 ‐$1,950.00
42 LF 30 $22.50 $675.00 0.00 $0.00 ‐30.00 ‐$675.00
43 LF 200 $5.75 $1,150.00 30.00 $172.50 ‐170.00 ‐$977.50
44 HR 15 $125.00 $1,875.00 0.00 $0.00 ‐15.00 ‐$1,875.00
45 SF 6 $45.00 $281.25 0.00 $0.00 ‐6.25 ‐$281.25
46 LF 2270 $1.50 $3,405.00 2,274.00 $3,411.00 4.00 $6.00
47 LF 110 $0.75 $82.50 100.00 $75.00 ‐10.00 ‐$7.50
48 EA 1 $845.00 $845.00 1.00 $845.00 0.00 $0.00
$714,706.80 $686,244.96 ‐$28,461.84
1 LS 1 $4,000.00 $4,000.00 1.0 $4,000.00 0 $0.00
2 LF 20 $10.00 $200.00 0.0 $0.00 ‐20 ‐$200.00
3 TN 200 $20.00 $4,000.00 0.0 $0.00 ‐200 ‐$4,000.00
4 LF 20 $45.00 $900.00 0.0 $0.00 ‐20 ‐$900.00
5 EA 2 $480.00 $960.00 0.0 $0.00 ‐2 ‐$960.00
6 LF 625 $94.00 $58,750.00 625.0 $58,750.00 0 $0.00
7 LF 1255 $96.00 $120,480.00 1,255.0 $120,480.00 0 $0.00
8 LF 164 $40.00 $6,560.00 164.0 $6,560.00 0 $0.00
9 LF 20 $76.00 $1,520.00 20.0 $1,520.00 0 $0.00
10 LF 164 $565.00 $92,660.00 60.0 $33,900.00 ‐104 ‐$58,760.00
11 LF 1000 $0.01 $10.00 0.0 $0.00 ‐1,000 ‐$10.00
12 LF 2061 $2.00 $4,122.00 2,061.0 $4,122.00 0 $0.00
13 EA 8 $3,200.00 $25,600.00 8.0 $25,600.00 0 $0.00
14 LF 115 $125.00 $14,375.00 109.2 $13,650.00 ‐6 ‐$725.00
15 AC 5 $1,200.00 $6,000.00 0.0 $0.00 ‐5 ‐$6,000.00
16 LF 300 $1.95 $585.00 0.0 $0.00 ‐300 ‐$585.00
17 SY 1500 $3.25 $4,875.00 0.0 $0.00 ‐1,500 ‐$4,875.00
$345,597.00 $268,582.00 ‐$77,015.00
TOTALS ‐ BASE CONTRACT $1,760,458.80 $1,623,038.26 ‐$137,420.54
CHANGE ORDER NO. 1
CO1‐1 EA ‐2.0 $900.00 ‐$1,800.00 0.0 $0.00 2 $1,800.00
CO1‐2 EA 2.0 $950.00 $1,900.00 2.0 $1,900.00 0 $0.00
CO1‐3 EA 1.0 $1,600.00 $1,600.00 1.0 $1,600.00 0 $0.00
CO1‐4 EA ‐1.0 $2,600.00 ‐$2,600.00 0.0 $0.00 1 $2,600.00
CO1‐5 LF 875.0 $6.00 $5,250.00 884.0 $5,304.00 9 $54.00
CONNECT TO EXISTING 8" WATER MAIN
CONNECT TO EXISTING 16" WATER MAIN
CUT IN 8" X 8" TEE
REMOVE AND DISPOSE OF EXISTING 8" WATER MAIN
SOIL DECOMPACTION
SILT FENCE, TYPE MACHINE SLICED
SEED AND BLANKET
SUBTOTAL ‐ ALTERNATE NO. 1
CONNECT TO EXISTING 6" WATER MAIN
14" PVC SANITARY SEWER, C905 DR 25, 20' ‐ 25' DEEP
28" STEEL CASING PIPE (JACK/AUGERED)
PIPE FOUNDATION ROCK
TELEVISING
4' DIAMETER SANITARY SEWER MH
4' DIAMETER EXCESS MANHOLE DEPTH
PATCH GRAVEL DRIVEWAY
18" CMP DRIVEWAY CULVERT
18" CMP FLARED END SECTION
15" PVC SANITARY SEWER, SDR 26, 15' ‐ 20' DEEP
15" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
14" PVC SANITARY SEWER, C905 DR 25, IN CASING
RIGHT TURN ARROW, TAPE
SUBTOTAL ‐ PART 4
ALTERNATE NO. 1 ‐ SANITARY SEWER SOUTH OF TH 5
CLEAR AND GRUB TREES AND BRUSH
REMOVE AND DISPOSE OF EXISTING STORM SEWER
SILT FENCE, TYPE FLOATING
DITCH CHECK ‐ BIOROLL
STREET SWEEPING
SIGN PANELS, TYPE C
4" DOUBLE SOLID YELLOW LINE, EPOXY
4" SOLID WHITE LINE, EPOXY
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE ‐ TRAIL (2,B) [SPWEA230B]
SODDING
IMPORT AND PLACE TOPSOIL BORROW (CV)
SEED & EROSION CONTROL BLANKET
SEED & HYDROMULCH
SILT FENCE, TYPE MACHINE SLICED
CONCRETE PEDESTRIAN RAMP
5" CONCRETE SIDEWALK
8" COMMERCIAL CONCRETE DRIVEWAY PAVEMENT (HIGH EARLY)
6" CONCRETE FLUME
TRUNCATED DOME PANELS
BITUMINOUS DRIVEWAY PAVEMENT
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNWB230B]
BITUMINOUS MATERIAL FOR TACK COAT
ADJUST MH CASTING ‐ STEEL RING (2015)
ADJUST VALVE BOX (2015)
B624 CONCRETE CURB AND GUTTER
B612 CONCRETE CURB AND GUTTER
SUBGRADE CORRECTION (EV)
SUBGRADE PREPARATION
4" PERFORATED PVC DRAIN TILE WITH AGGREGATE AND WRAP
AGGREGATE BASE CLASS 5
SELECT GRANULAR BORROW (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA230B] (2015)
REMOVE AND DISPOSE OF EXISTING LIGHT BASE
SALVAGE AND REINSTALL SIGN
SALVAGE AND REINSTALL MAIL DROPBOX
SALVAGE AND REINSTALL RETAINING WALL
SAWCUT BITUMINOUS PAVEMENT
COMMON EXCAVATION (P)
TEMPORARY ACCESS AGGREGATE BASE CLASS 5
TEMPORARY ACCESS MAINTENANCE
REMOVE TEMPORARY ACCESS
REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAYS)
TEMPORARY ROCK CONSTRUCTION ENTRANCE
CLEAR AND GRUB TREES AND BRUSH
TEMPORARY ACCESS GRADING
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT TOTAL TO DATE COMPENSATING CO #6
CO1‐6 EA 1.0 $1,500.00 $1,500.00 1.0 $1,500.00 0 $0.00
CO1‐7 LF 875.0 $69.00 $60,375.00 875.0 $60,375.00 0 $0.00
CO1‐8 EA 2.0 $1,700.00 $3,400.00 2.0 $3,400.00 0 $0.00
CO1‐9 EA 2.0 $3,000.00 $6,000.00 2.0 $6,000.00 0 $0.00
CO1‐10 LB 2,680.0 $10.00 $26,800.00 2,525.0 $25,250.00 ‐155 ‐$1,550.00
CO1‐11 LF 10.0 $53.00 $530.00 9.0 $477.00 ‐1 ‐$53.00
CO1‐12 LF 90.0 $178.00 $16,020.00 0.0 $0.00 ‐90 ‐$16,020.00
TOTALS ‐ CHANGE ORDER NO. 1 $118,975.00 $105,806.00 ‐$13,169.00
CHANGE ORDER NO. 2
CO2‐1 LS 1.0 $3,825.00 $3,825.00 1.0 $3,825.00 0 $0.00
CO2‐2 SY 9,940.0 $1.85 $18,389.00 9,940.0 $18,389.00 0 $0.00
TOTALS ‐ CHANGE ORDER NO. 2 $22,214.00 $22,214.00 $0.00
CHANGE ORDER NO. 3
CO3‐1 LS 1.0 $19,435.00 $19,435.00 1.0 $19,435.00 0 $0.00
TOTALS ‐ CHANGE ORDER NO. 3 $19,435.00 $19,435.00 $0.00
CHANGE ORDER NO. 4
CO4‐1 LF 164.0 $1,300.00 $213,200.00 164.0 $213,200.00 0 $0.00
CO4‐2 LF ‐104.0 $565.00 ‐$58,760.00 0.0 $0.00 104 $58,760.00
TOTALS ‐ CHANGE ORDER NO. 4 $154,440.00 $213,200.00 $58,760.00
CHANGE ORDER NO. 5
CO5‐1 LF 80.0 $30.45 $2,436.00 80.0 $2,436.00 0 $0.00
TOTALS ‐ CHANGE ORDER NO. 5 $2,436.00 $2,436.00 $0.00
TOTALS ‐ DIFFERENCE IN CONTRACT AND ACTUAL WORK COMPLETE $2,077,958.80 $1,986,129.26 ‐$91,829.54
GEOTEXTILE FABRIC
30‐INCH CASING PIPE ‐ PIPE HAMMER
48‐INCH CASING PIPE
DEDUCT 28‐INCH CASING PIPE (NOT INSTALLED)
CONCRETE CURB REPLACEMENT
8" GATE VALVE AND BOX
16" BUTTERFLY VALVE AND BOX
DUCTILE IRON FITTINGS
8" DIP CL. 52 WATER MAIN
10" HDPE DR 11 WATERMAIN INSTALLED BY DIRECTIONAL DRILL
MANHOLE CORE DRILL
REMOVE AND DISPOSE OF EXISTING GATE VALVE & BOX
16" DIP CL. 51 WATER MAIN
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM # 8
AGENDA ITEM: 39th Street North: Street and Sanitary Sewer Improvements – Pay Request
No. 8 (Final)
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT:
None. Final payment is proposed in accordance with the approved Contract and change orders
for the project.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 8 (Final) for
the 39th Street North: Street and Sanitary Sewer Improvements project. The work has been
reviewed by the Engineer and is fully completed in accordance with the Contract and
Specifications and Change Orders. If removed from the consent agenda, the recommended
motion for the action is as follows:
“Move to approve Pay Request No. 8 (Final) to Geislinger & Sons Inc. in the amount of
$112,643.57 for the 39th Street North: Street and Sanitary Sewer Improvements”.
City Council Meeting [Consent Agenda Item 8]
January 19, 2016
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Geislinger & Sons Inc., the Contractor for the project, has completed the 39th Street North: Street
and Sanitary Sewer Improvements in accordance with the construction contract awarded by the
council on August 26, 2014. The Project Engineer has prepared a Certificate of Completion
indicating that all work is completed including all punchlist items and is recommending the
acceptance of the improvements and release of final retainage. Project acceptance will initiate the
one-year warranty period for the improvements. The one-year warranty will begin on January 19,
2016 and will extend through January 18, 2017.
The final total project costs came in $29,063 over budget or about 1.3% over. This is a favorable
result given that we experienced a $154,440 change order due to the sewer crossing difficulties at
the UP railroad. At the time of that change order, staff reported that the project would likely
come in at $111,325 over budget.
Final payment will be made to the Contractor, including the release of all retained funds, upon
receipt from the Contractor of all lien waivers, consent of surety, and IC-134 forms.
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 8 (Final) for the 39th Street North: Street and Sanitary Sewer Improvements
project. If removed from the consent agenda, the recommended motion for the action is as
follows:
“Move to approve Pay Request No. 8 (Final) to Geislinger & Sons Inc. in the amount of
$112,643.57, for the 39th Street North: Street and Sanitary Sewer Improvements”.
ATTACHMENT(S):
1. Certificate of Completion.
2. Partial Pay Estimate No. 8 (Final).
PARTIAL PAY ESTIMATE NO. 8 (Final)
39TH ST N: STREET AND SANITARY SEWER IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.131
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LF 62 $125.00 $7,750.00 0 $0.00 153.00 $19,125.00
2 LF 1,025 $87.00 $89,175.00 0 $0.00 1,054.00 $91,698.00
3 LF 315 $89.00 $28,035.00 0 $0.00 284 $25,276.00
4 LF 500 $92.00 $46,000.00 0 $0.00 495 $45,540.00
5 LF 630 $94.00 $59,220.00 0 $0.00 632 $59,408.00
6 LF 100 $40.00 $4,000.00 0 $0.00 100 $4,000.00
7 LF 120 $45.00 $5,400.00 0 $0.00 120 $5,400.00
8 LF 100 $525.00 $52,500.00 0 $0.00 100 $52,500.00
9 LF 120 $535.00 $64,200.00 0 $0.00 120 $64,200.00
10 LF 1,400 $0.10 $140.00 0 $0.00 118 $11.80
11 LF 2,850 $2.00 $5,700.00 2,850 $5,700.00 2,850 $5,700.00
12 EA 12 $3,000.00 $36,000.00 0 $0.00 12 $36,000.00
13 LF 140 $125.00 $17,500.00 0 $0.00 117.7 $14,712.50
14 EA 6 $400.00 $2,400.00 0 $0.00 6 $2,400.00
15 EA 4 $460.00 $1,840.00 0 $0.00 6 $2,760.00
16 LF 85 $35.00 $2,975.00 0 $0.00 118 $4,130.00
17 LF 400 $32.00 $12,800.00 0 $0.00 389 $12,448.00
18 LS 1 $4,500.00 $4,500.00 0 $0.00 1 $4,500.00
19 LS 1 $4,500.00 $4,500.00 0 $0.00 1 $4,500.00
20 EA 7 $450.00 $3,150.00 0 $0.00 7 $3,150.00
21 HR 5 $500.00 $2,500.00 0 $0.00 0 $0.00
$450,285.00 $5,700.00 $457,459.30
1 LS 1 $1,500.00 $1,500.00 0 $0.00 1 $1,500.00
2 EA 3 $900.00 $2,700.00 0 $0.00 1 $900.00
3 EA 1 $950.00 $950.00 0 $0.00 1 $950.00
4 EA 1 $2,600.00 $2,600.00 0 $0.00 0 $0.00
5 EA 3 $1,500.00 $4,500.00 0 $0.00 0 $0.00
6 EA 4 $3,400.00 $13,600.00 0 $0.00 4 $13,600.00
7 EA 11 $3,900.00 $42,900.00 0 $0.00 10 $39,000.00
8 EA 5 $760.00 $3,800.00 0 $0.00 3 $2,280.00
9 LF 70 $46.00 $3,220.00 0 $0.00 30.5 $1,403.00
10 LF 30 $53.00 $1,590.00 0 $0.00 88 $4,664.00
11 EA 4 $1,450.00 $5,800.00 0 $0.00 1 $1,450.00
12 EA 5 $4,000.00 $20,000.00 0 $0.00 3 $12,000.00
13 LF 2 $260.00 $520.00 0 $0.00 0 $0.00
14 LF 1 $600.00 $600.00 0 $0.00 0 $0.00
15 LB 100 $10.00 $1,000.00 0 $0.00 94 $940.00
$105,280.00 $0.00 $78,687.00
1 LF 910 $10.00 $9,100.00 0 $0.00 902 $9,020.00
2 EA 8 $400.00 $3,200.00 0 $0.00 8 $3,200.00
3 EA 7 $450.00 $3,150.00 0 $0.00 7 $3,150.00
4 LF 70 $40.00 $2,800.00 0 $0.00 70 $2,800.00
5 LF 891 $42.00 $37,422.00 0 $0.00 891 $37,422.00
6 LF 236 $45.00 $10,620.00 0 $0.00 236 $10,620.00
7 LF 369 $62.00 $22,878.00 0 $0.00 369 $22,878.00
8 EA 2 $900.00 $1,800.00 0 $0.00 2 $1,800.00
9 EA 2 $1,050.00 $2,100.00 0 $0.00 2 $2,100.00
10 EA 1 $1,400.00 $1,400.00 0 $0.00 1 $1,400.00
11 CY 8 $115.00 $920.00 0 $0.00 12 $1,380.00
12 EA 3 $2,100.00 $6,300.00 0 $0.00 3 $6,300.00
13 EA 5 $2,500.00 $12,500.00 0 $0.00 5 $12,500.00
14 EA 2 $3,600.00 $7,200.00 0 $0.00 2 $7,200.00
15 EA 1 $4,350.00 $4,350.00 0 $0.00 1 $4,350.00
16 EA 1 $125.00 $125.00 0 $0.00 1 $125.00
17 EA 1 $150.00 $150.00 0 $0.00 1 $150.00
18 EA 1 $225.00 $225.00 0 $0.00 1 $225.00
19 EA 12 $175.00 $2,100.00 0 $0.00 3 $525.00
20 SY 30 $30.00 $900.00 0 $0.00 24 $720.00
21 CY 420 $10.00 $4,200.00 0 $0.00 420 $4,200.00
22 CY 675 $10.00 $6,750.00 0 $0.00 0 $0.00
23 SY 1600 $2.75 $4,400.00 0 $0.00 0 $0.00
$144,590.00 $0.00 $132,065.00
1 LS 1 $90,000.00 $90,000.00 0.00 $0.00 1.00 $90,000.00
2 LS 1 $9,000.00 $9,000.00 0.00 $0.00 1.00 $9,000.00
SUBTOTAL ‐ PART 2
PART 3 ‐ STORM SEWER
5' DIA CATCH BASIN/MANHOLE
5' DIA CATCH BASIN/MANHOLE W/ SUMP
BULKHEAD 15" RCP STORM SEWER
BULKHEAD 18" RCP STORM SEWER
REMOVE AND DISPOSE OF EXISTING STORM SEWER
REMOVE AND DISPOSE OF EXISTING STORM SEWER MANHOLE
POTHOLE EXISTING WATER MAIN
12" RCP STORM SEWER, CLASS 5
15" RCP STORM SEWER, CLASS 5
18" RCP STORM SEWER, CLASS 5
24" RCP STORM SEWER, CLASS 4
12" RCP FLARED END SECTION INCL TRASH GUARD
18" RCP FLARED END SECTION INCL TRASH GUARD
24" RCP FLARED END SECTION INCL TRASH GUARD
RIP RAP, CLASS 3
2'X3' CATCH BASIN
4' DIA CATCH BASIN/MANHOLE
BULKHEAD 36" RCP STORM SEWER
INLET PROTECTION
INSULATION
POND EXCAVATION (P)
SUBTOTAL ‐ PART 3
PART 4 ‐ STREET IMPROVEMENTS
TRAFFIC CONTROL
INFILTRATION SWALE EXCAVATION (P)
SEED MIX 330 AND HYDROMULCH
MOBILIZATION
VALVE BOX EXTENSION
HYDRANT EXTENSION
DUCTILE IRON FITTINGS
PART 1 ‐ SANITARY SEWER
8" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
10" PVC SANITARY SEWER, SDR 26, 15' ‐ 20' DEEP
10" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
CUT IN 8" X 8" TEE
12" PVC SANITARY SEWER, SDR 26, IN CASING
20" STEEL CASING PIPE (JACK/AUGERED)
24" STEEL CASING PIPE (JACK/AUGERED)
PIPE FOUNDATION ROCK
TELEVISING
4' DIAMETER SANITARY SEWER MH
4' DIAMETER EXCESS MANHOLE DEPTH
10"X6" PVC WYE, SDR 26
12"X6" PVC WYE, SDR 26
6" PVC SCH 40 SANITARY SEWER RISER
6" PVC SCH 40 SANITARY SEWER SERVICE
PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 5 JACKING PITS
PRECAST CONCRETE JERSEY BARRIERS AT HIGHWAY 17 JACKING PITS
CROSS EXISTING WATER SERVICE
6" GATE VALVE AND BOX
HYDRANT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
8" DIP CL. 52 WATER MAIN
12" PVC SANITARY SEWER, SDR 26, 15' ‐ 20' DEEP
12" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
10" PVC SANITARY SEWER, SDR 26, IN CASING
EXPLORATORY DIGGING
SUBTOTAL ‐ PART 1
PART 2 ‐ WATERMAIN
TEMPORARY WATER SYSTEM
CONNECT TO EXISTING 6" WATER MAIN
REMOVE AND REPLACE 8" GATE VALVE & BOX
6" DIP CL. 52 WATER MAIN
CONNECT TO EXISTING 8" WATER MAIN
REMOVE AND DISPOSE OF EXISTING GATE VALVE & BOX
REMOVE AND REPLACE 6" GATE VALVE & BOX
REMOVE AND DISPOSE OF EXISTING HYDRANT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
3 EA 3 $1,200.00 $3,600.00 0.00 $0.00 1.00 $1,200.00
4 LS 1 $4,500.00 $4,500.00 0.00 $0.00 1.00 $4,500.00
5 LS 1 $2,000.00 $2,000.00 0.00 $0.00 1.00 $2,000.00
6 TN 60 $30.00 $1,800.00 0.00 $0.00 60.00 $1,800.00
7 HR 10 $125.00 $1,250.00 0.00 $0.00 10.00 $1,250.00
8 LS 1 $1,500.00 $1,500.00 0.00 $0.00 1.00 $1,500.00
9 LF 290 $6.00 $1,740.00 0.00 $0.00 290.00 $1,740.00
10 SY 9160 $2.00 $18,320.00 0.00 $0.00 9,487.00 $18,974.00
11 SY 335 $4.00 $1,340.00 0.00 $0.00 300.00 $1,200.00
12 EA 4 $300.00 $1,200.00 0.00 $0.00 0.00 $0.00
13 EA 8 $200.00 $1,600.00 0.00 $0.00 0.00 $0.00
14 EA 1 $250.00 $250.00 0.00 $0.00 0.00 $0.00
15 LS 1 $7,500.00 $7,500.00 0.00 $0.00 0.00 $0.00
16 LF 200 $3.00 $600.00 0.00 $0.00 200.00 $600.00
17 CY 7750 $9.00 $69,750.00 0.00 $0.00 7,750.00 $69,750.00
18 CY 340 $12.00 $4,080.00 0.00 $0.00 216.00 $2,592.00
19 RS 24.34 $465.00 $11,318.10 0.00 $0.00 24.34 $11,318.10
20 LF 1000 $12.00 $12,000.00 0.00 $0.00 980.00 $11,760.00
21 TN 6380 $10.50 $66,990.00 0.00 $0.00 6,379.98 $66,989.79
22 CY 4090 $10.00 $40,900.00 0.00 $0.00 4,485.00 $44,850.00
23 TN 800 $66.50 $53,200.00 0.00 $0.00 785.36 $52,226.44
24 TN 1335 $57.75 $77,096.25 0.00 $0.00 1,290.50 $74,526.38
25 GAL 565 $2.00 $1,130.00 0.00 $0.00 325.00 $650.00
26 EA 12 $450.00 $5,400.00 0.00 $0.00 0.00 $0.00
27 EA 20 $250.00 $5,000.00 0.00 $0.00 0.00 $0.00
28 LF 4310 $10.77 $46,418.70 0.00 $0.00 4,465.00 $48,088.05
29 LF 105 $14.80 $1,554.00 0.00 $0.00 43.00 $636.40
30 EA 12 $420.00 $5,040.00 0.00 $0.00 12.00 $5,040.00
31 SF 13110 $3.50 $45,885.00 0.00 $0.00 12,840.00 $44,940.00
32 SY 340 $70.00 $23,800.00 8.00 $560.00 339.00 $23,730.00
33 SY 35 $50.00 $1,750.00 0.00 $0.00 60.00 $3,000.00
34 SF 168 $42.00 $7,056.00 0.00 $0.00 160.00 $6,720.00
35 SY 105 $50.00 $5,250.00 0.00 $0.00 160.00 $8,000.00
36 TN 270 $65.00 $17,550.00 0.00 $0.00 264.91 $17,219.15
37 SY 5000 $4.25 $21,250.00 132.00 $561.00 4,295.00 $18,253.75
38 CY 500 $35.00 $17,500.00 0.00 $0.00 783.00 $27,405.00
39 SY 2000 $3.25 $6,500.00 0.00 $0.00 646.00 $2,099.50
40 SY 5500 $2.15 $11,825.00 307.00 $660.05 3,806.00 $8,182.90
41 LF 1000 $1.95 $1,950.00 0.00 $0.00 0.00 $0.00
42 LF 30 $22.50 $675.00 0.00 $0.00 0.00 $0.00
43 LF 200 $5.75 $1,150.00 0.00 $0.00 30.00 $172.50
44 HR 15 $125.00 $1,875.00 0.00 $0.00 0.00 $0.00
45 SF 6 $45.00 $281.25 0.00 $0.00 0.00 $0.00
46 LF 2270 $1.50 $3,405.00 0.00 $0.00 2,274.00 $3,411.00
47 LF 110 $0.75 $82.50 0.00 $0.00 100.00 $75.00
48 EA 1 $845.00 $845.00 0.00 $0.00 1.00 $845.00
$714,706.80 $1,781.05 $686,244.96
1 LS 1 $4,000.00 $4,000.00 0 $0.00 1 $4,000.00
2 LF 20 $10.00 $200.00 0 $0.00 0 $0.00
3 TN 200 $20.00 $4,000.00 0 $0.00 0 $0.00
4 LF 20 $45.00 $900.00 0 $0.00 0 $0.00
5 EA 2 $480.00 $960.00 0 $0.00 0 $0.00
6 LF 625 $94.00 $58,750.00 0 $0.00 625 $58,750.00
7 LF 1255 $96.00 $120,480.00 0 $0.00 1,255 $120,480.00
8 LF 164 $40.00 $6,560.00 0 $0.00 164 $6,560.00
9 LF 20 $76.00 $1,520.00 0 $0.00 20 $1,520.00
10 LF 164 $565.00 $92,660.00 0 $0.00 60 $33,900.00
11 LF 1000 $0.01 $10.00 0 $0.00 0 $0.00
12 LF 2061 $2.00 $4,122.00 2,061 $4,122.00 2,061 $4,122.00
13 EA 8 $3,200.00 $25,600.00 0 $0.00 8 $25,600.00
14 LF 115 $125.00 $14,375.00 0 $0.00 109.2 $13,650.00
15 AC 5 $1,200.00 $6,000.00 0 $0.00 0 $0.00
16 LF 300 $1.95 $585.00 0 $0.00 0 $0.00
17 SY 1500 $3.25 $4,875.00 0 $0.00 0 $0.00
$345,597.00 $4,122.00 $268,582.00
TOTALS ‐ BASE CONTRACT $1,760,458.80 $11,603.05 $1,623,038.26
CHANGE ORDER NO. 1
CO1‐1 EA ‐2.0 $900.00 ‐$1,800.00 0 $0.00 0 $0.00
CO1‐2 EA 2.0 $950.00 $1,900.00 0 $0.00 2 $1,900.00
CO1‐3 EA 1.0 $1,600.00 $1,600.00 0 $0.00 1 $1,600.00
CO1‐4 EA ‐1.0 $2,600.00 ‐$2,600.00 0 $0.00 0 $0.00
CO1‐5 LF 875.0 $6.00 $5,250.00 0 $0.00 884 $5,304.00
SILT FENCE, TYPE MACHINE SLICED
SILT FENCE, TYPE FLOATING
DITCH CHECK ‐ BIOROLL
4" SOLID WHITE LINE, EPOXY
15" PVC SANITARY SEWER, SDR 26, 15' ‐ 20' DEEP
STREET SWEEPING
SIGN PANELS, TYPE C
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE ‐ TRAIL (2,B) [SPW
SODDING
IMPORT AND PLACE TOPSOIL BORROW (CV)
SEED & EROSION CONTROL BLANKET
SEED & HYDROMULCH
8" COMMERCIAL CONCRETE DRIVEWAY PAVEMENT (HIGH EARLY)
6" CONCRETE FLUME
TRUNCATED DOME PANELS
BITUMINOUS DRIVEWAY PAVEMENT
ADJUST MH CASTING ‐ STEEL RING (2015)
ADJUST VALVE BOX (2015)
B624 CONCRETE CURB AND GUTTER
B612 CONCRETE CURB AND GUTTER
CONCRETE PEDESTRIAN RAMP
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA230B
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNW
BITUMINOUS MATERIAL FOR TACK COAT
SAWCUT BITUMINOUS PAVEMENT
COMMON EXCAVATION (P)
SUBGRADE CORRECTION (EV)
SUBGRADE PREPARATION
4" PERFORATED PVC DRAIN TILE WITH AGGREGATE AND WRAP
SALVAGE AND REINSTALL MAIL DROPBOX
SALVAGE AND REINSTALL RETAINING WALL
TEMPORARY ACCESS AGGREGATE BASE CLASS 5
TEMPORARY ACCESS MAINTENANCE
REMOVE TEMPORARY ACCESS
REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
AGGREGATE BASE CLASS 5
SELECT GRANULAR BORROW (P)
SALVAGE AND REINSTALL SIGN
TEMPORARY ROCK CONSTRUCTION ENTRANCE
CLEAR AND GRUB TREES AND BRUSH
TEMPORARY ACCESS GRADING
4" DOUBLE SOLID YELLOW LINE, EPOXY
RIGHT TURN ARROW, TAPE
SUBTOTAL ‐ PART 4
SUBTOTAL ‐ ALTERNATE NO. 1
18" CMP DRIVEWAY CULVERT
ALTERNATE NO. 1 ‐ SANITARY SEWER SOUTH OF TH 5
CLEAR AND GRUB TREES AND BRUSH
REMOVE AND DISPOSE OF EXISTING STORM SEWER
PATCH GRAVEL DRIVEWAY
SILT FENCE, TYPE MACHINE SLICED
15" PVC SANITARY SEWER, SDR 26, 20' ‐ 25' DEEP
14" PVC SANITARY SEWER, C905 DR 25, IN CASING
14" PVC SANITARY SEWER, C905 DR 25, 20' ‐ 25' DEEP
28" STEEL CASING PIPE (JACK/AUGERED)
PIPE FOUNDATION ROCK
TELEVISING
4' DIAMETER SANITARY SEWER MH
4' DIAMETER EXCESS MANHOLE DEPTH
SOIL DECOMPACTION
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY
REMOVE AND DISPOSE OF EXISTING LIGHT BASE
5" CONCRETE SIDEWALK
18" CMP FLARED END SECTION
SEED AND BLANKET
CONNECT TO EXISTING 16" WATER MAIN
CUT IN 8" X 8" TEE
REMOVE AND DISPOSE OF EXISTING 8" WATER MAIN
CONNECT TO EXISTING 6" WATER MAIN
CONNECT TO EXISTING 8" WATER MAIN
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
CO1‐6 EA 1.0 $1,500.00 $1,500.00 0 $0.00 1 $1,500.00
CO1‐7 LF 875.0 $69.00 $60,375.00 0 $0.00 875 $60,375.00
CO1‐8 EA 2.0 $1,700.00 $3,400.00 0 $0.00 2 $3,400.00
CO1‐9 EA 2.0 $3,000.00 $6,000.00 0 $0.00 2 $6,000.00
CO1‐10 LB 2,680.0 $10.00 $26,800.00 0 $0.00 2,525 $25,250.00
CO1‐11 LF 10.0 $53.00 $530.00 0 $0.00 9 $477.00
CO1‐12 LF 90.0 $178.00 $16,020.00 0 $0.00 0 $0.00
TOTALS ‐ CHANGE ORDER NO. 1 $118,975.00 $0.00 $105,806.00
CHANGE ORDER NO. 2
CO2‐1 LS 1.0 $3,825.00 $3,825.00 0 $0.00 1 $3,825.00
CO2‐2 SY 9,940.0 $1.85 $18,389.00 0 $0.00 9,940 $18,389.00
TOTALS ‐ CHANGE ORDER NO. 2 $22,214.00 $0.00 $22,214.00
CHANGE ORDER NO. 3
CO3‐1 LS 1.0 $19,435.00 $19,435.00 0 $0.00 1 $19,435.00
TOTALS ‐ CHANGE ORDER NO. 3 $19,435.00 $0.00 $19,435.00
CHANGE ORDER NO. 4
CO4‐1 LF 164.0 $1,300.00 $213,200.00 0 $0.00 164 $213,200.00
CO4‐2 LF ‐104.0 $565.00 ‐$58,760.00 0 $0.00 0 $0.00
TOTALS ‐ CHANGE ORDER NO. 4 $154,440.00 $0.00 $213,200.00
CHANGE ORDER NO. 5
CO5‐1 LF 80.0 $30.45 $2,436.00 80 $2,436.00 80 $2,436.00
TOTALS ‐ CHANGE ORDER NO. 5 $2,436.00 $2,436.00 $2,436.00
COMPENSATING CHANGE ORDER NO. 6
CO6‐1 LS 1.0 ‐$91,829.54 ‐$91,829.54 0 $0.00 0 $0.00
TOTALS ‐ COMPENSATING CHANGE ORDER NO. 6 ‐$91,829.54 $0.00 $0.00
TOTALS ‐ REVISED CONTRACT $1,986,129.26 $14,039.05 $1,986,129.26
CONCRETE CURB REPLACEMENT
COMPENSATING CHANGE ORDER
10" HDPE DR 11 WATERMAIN INSTALLED BY DIRECTIONAL DRILL
8" GATE VALVE AND BOX
16" BUTTERFLY VALVE AND BOX
DUCTILE IRON FITTINGS
8" DIP CL. 52 WATER MAIN
REMOVE AND DISPOSE OF EXISTING GATE VALVE & BOX
16" DIP CL. 51 WATER MAIN
30‐INCH CASING PIPE ‐ PIPE HAMMER
48‐INCH CASING PIPE
DEDUCT 28‐INCH CASING PIPE (NOT INSTALLED)
MANHOLE CORE DRILL
GEOTEXTILE FABRIC
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM # 9
AGENDA ITEM: Village East Trunk Utility Improvements – Approve Security Reduction.
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Stephen Wensman, City Planner
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT:
It is the City’s goal to retain at all times during the subdivision improvements a security amount that is
adequate to ensure completion of all elements of the improvements as protection to the City tax payers
against the potential of developer default. With this reduction the remaining security amount held by the City will be $381,003.50 which remains sufficient to complete the remaining improvements.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving a reduction in the security amount for the developer installed Village East Trunk Utility Improvements.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The developer installed Village East Trunk Utility Improvements have been substantially completed
consisting of the installation of trunk sanitary sewer and trunk watermain. In accordance with Section 28.A of the Development Agreement, up to 50% of the original security, or $381,003.50 may be released
when: “(1) all utilities have been installed, all testing has been successfully completed, and the utilities are considered ready for use by the City Engineer; and (2) completion of the Improvements is done to the
City Council Meeting [Regular Agenda Item 9]
January 19, 2016
-- page 2 --
satisfaction of the City and evidence of such is provided to the City in writing and satisfactory evidence of
payment, such as lien waivers are provided.”
Engineering has reviewed the status of the improvements and has received lien waivers demonstrating
contractor payments have been made in at least the amounts to be released. This review has found that the
conditions identified in Section 28.A of the Development Agreement have been satisfied.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, a reduction in the
security amount for the developer installed Village East Trunk Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve a reduction of the Letter of Credit for the developer installed Village East Trunk Utility Improvements from $762,007 down to $381,003.50.”
ATTACHMENT(S):
1. Engineer’s Letter Recommending Security Reduction #1 for the Village East Trunk Utility
Improvements. 2. Developer's Letter Requesting Reduction of Security for the Village East Trunk Utility
Improvements.
3. Contractor’s Lien Waiver.
3800 Laverne Avenue North • Lake Elmo • Minnesota 55042
Phone: (651) 747-3900 • Fax: (651) 747-3901 • www.lakeelmo.org
January 12, 2016
Craig Allen, Chief Manager
Gonyea Company
10850 Old County Road 15, Suite 200
Plymouth, MN 55441
Re: Village East Trunk Utility Improvements
Lake Elmo, Minnesota
Irrevocable Letter of Credit No. 310
Dear Mr. Allen:
We have reviewed and processed your request dated December 15, 2015 for a reduction in the security
for the Village East Trunk Utility Improvements in Lake Elmo, MN. At this time the Irrevocable Letter of
Credit No. 310 may be reduced to $381,003.50. Please process the security reduction through the Lake
Elmo City Clerk.
Should you have any questions or require additional information, please call me 651.300.4264.
Sincerely,
John (Jack) W. Griffin, P.E.
City Engineer
cc: Clark Shroeder, Interim City Administrator
Julie Johnson, City Clerk
Cathy Bendel, Finance Director
Stephen Wensman, City Planner
Tuesday, December 15, 2015
Mr. Jack Griffin
City Engineer
3800 Laverne Avenue North
Lake Elmo, MN 55042
Jack:
This email is to request 50%, Or $381,003,50 0fthe security provided for the Eastem Village Trunk
Sewer and Watermain Line" All utilities have been insta11ed and a11 testing has been successfully
COmPleted. Lien Wavers are attached,
園図星
Craig A11en
Chief Manager
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM # 10
AGENDA ITEM: East Metro Water Resource Education Program (EMWREP) – Renew
Shared Water Resource Education Program Agreement
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Julie Johnson, City Clerk
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $2,500.00. Increased from $2,225 for the 2013-2015 Agreement.
The EMWREP contribution is funded through the Surface Water-Storm Water Enterprise Fund (603).
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving, as part of the consent agenda, the
agreement with Washington County Conservation District to participate in the East Metro Water
Resource Education Program (EMWREP) with an annual contribution amount of $2,500.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Partnership with EMWREP substantially meets Lake Elmo’s education and outreach permit requirements
as a Municipal Separate Storm Sewer System (MS4) City.
Background: The East Metro Water Resource Education Program (EMWREP) is a partnership that was
formed in 2006 to develop and implement a comprehensive water resource education and outreach
program for the east metro area of St. Paul, MN. Current EMWREP partners include Brown’s Creek,
City Council Meeting [Consent Agenda Item 10]
January 19, 2016
-- page 2 --
Carnelian-Marine-St Croix, Comfort-Lake Forest Lake, Rice Creek, Ramsey-Washington Metro, South
Washington, and Valley Branch Watershed Districts, Middle St. Croix Watershed Management
Organization, the cities of Cottage Grove, Dellwood, Forest Lake, Lake Elmo, Stillwater, Willernie, and
Woodbury, West Lakeland Township, Washington County and the Washington Conservation District.
Purpose: The purpose of the shared education program is to provide education about the impacts of non-
point source pollution on local lakes, rivers, streams, wetlands and groundwater resources and to engage
people in projects that will help to protect and improve water quality in the region. In addition to
educating the public, EMWREP also provides training for city, county and watershed staff and local
elected officials.
Partnership Structure: EMWREP is guided by a steering committee comprised of representatives from
each of the 18 partner organizations. The committee generally meets twice a year to provide
recommendations on the program budget and activities. During 2013, EMWREP staff included Angie
Hong, full-time education specialist and coordinator for the program, Jenn Radtke, half-time education
assistant, and Wendy Griffin, a Washington Conservation District natural resource specialist who
provided 170 hours of support for rural education activities. The EMWREP coordinator sends a quarterly
e-newsletter to all partners’ staff, council members and board members, and communicates one-on-one
with individual partners on projects throughout the year. The EMWREP education plan is revised every
two to three years to accommodate changing priorities and new target audiences.
In addition, the EMWREP coordinator prepares an annual report on program activities and provides
outreach data and statistics for partners’ MS4 Permit reports. All EMWREP reports, plans, and education
updates are available on-line at www.mnwcd.org/emwrep.
RECOMMENDATION:
Staff is recommending that the City Council approve the agreement with Washington County
Conservation District to participate in the East Metro Water Resource Education Program (EMWREP)
with an annual contribution amount of $2,500. If removed from the consent agenda, the recommended
motion for the action is as follows:
“Move to approve the Agreement with Washington County Conservation District to participate in the
East Metro Water Resource Education Program with an annual contribution amount of $2,500.”
ATTACHMENT(S):
1. 2016-2018 EMWREP Agreement with Washington County Conservation District.
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
Contract Number: 16-EMWREP
AGREEMENT BETWEEN
WASHINGTON CONSERVATION DISTRICT
AND MEMBERS OF THE 2016-2018
EAST METRO WATER RESOURCE EDUCATION PROGRAM
A. PARTIES
This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST,
and members of the East Metro Water Resource Education Program, hereinafter referred to individually as a
PARTNER. A PARTNER is defined as an entity that executes this agreement, and this Agreement provides for
the withdrawal or addition of PARTNERS to the East Metro Water Resource Education Program. Eligible
PARTNERS include watershed organizations and municipalities partially or wholly within Washington County.
B. PURPOSE
WHEREAS, the PARTNER and the HOST have a common objective of educating the citizens of the Twin
Cities east metro area about water resource, stormwater, and groundwater management in order to improve
water quality; and
WHEREAS, the PARTNER has identified a need for education assistance; and
WHEREAS, 8 watershed organizations in Washington County have education components in their respective
watershed management plans; and
WHEREAS, 25 communities, including multiple watersheds and the County, in Washington County are
required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution
Control Agency (MPCA), which requires nonpoint source pollution education; and
WHEREAS, the PARTNER agrees it is in its best interest to define its respective responsibilities and
obligations; and
WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently
deliver water resource education and meet MS4 permit education requirements; and
WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN.
STAT. §§ 103A.206; and
WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT.
§§ 103C.331, SUBD. 3 and 7.
NOW, THEREFORE, the PARTNER agrees as follows:
C. TERM OF CONTRACT
The term of this agreement shall be from January 1, 2016 to December 31, 2018 unless extended or terminated
earlier as provided herein.
D. MEMBERSHIP STRUCTURE
In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by
signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a
separate contract and its signature page shall be attached to the original document. The HOST will coordinate
with each PARTNER, update the project budget, and distribute it to each PARTNER.
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
Each PARTNER will assign a member to the Steering Committee of the East Metro Water Resource Education
Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual
Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report
prepared by the HOST.
E. SCOPE OF SERVICES
The HOST will perform for the PARTNER the services and furnish and deliver work products generally
described in Exhibit A, attached and made part of this agreement. Services for a specific PARTNER will be
defined in the Annual Workplan developed as described in Exhibit A. PARTNER-specific services will
constitute approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual
Workplan will be committed to shared, multi-jurisdictional benefit educational activities.
F. COST
In full consideration for services under this agreement, the PARTNER shall provide its portion of the annual
costs to the HOST in accordance with the executed Signature Page at the end of this Agreement. The total
annual budget for the program is as shown in Exhibit B with contributions outlined in Paragraph G. If all
PARTNER contributions total less than the Total Budget, educational material expenses not otherwise paid for
will not be incurred. PARTNER’s annual contribution may be increased from the amount stated in the
Signature Page at the end of the Agreement only with approval of PARTNER’s governing body.
In the case that overall contributions of funding from all of the PARTNERS exceeds the budget in Exhibit B by
less than 20%, the excess contributions will be used to fund additional educational materials or support staff.
Once the revised overall funding contribution from all of the PARTNERS exceeds the budget in Exhibit B by
20%, the PARTNERS have the option of having their proportional amount of the excess budget refunded or can
direct the funds to be used for EMWREP activities.
G. FUNDING STRUCTURE
Each PARTNER is suggested to contribute annually in accordance with the following funding structure:
County: $12,250/year
Small Watershed Districts (Taxable Market Value < $1 Billion): $12,250/year
Medium Watershed Districts (TMV $1-5 Billion): $18,500/year
Large Watershed Districts (TMV >$5 Billion): $24,000/year
Watershed Management Organizations: $6,000/year
Large MS4 Cities: $2,500/year (Population > 5,000)
Small MS4 Cities: $650/year (Population < 5,000)
In-kind matches from existing educational staff from within partner organizations are also encouraged. The
WCD shall provide $12,250 of in-kind match to the program per year. As shown in Exhibit B, PARTNER
contributions will be reviewed and adjusted on an annual basis, as needed.
H. PAYMENTS
1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices
will be sent on a quarterly basis and will summarize the work performed. Invoices are payable
within 60 days.
2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead
noted above. Out source reproduction, special bulk mailings and other direct costs beyond the
actual current budget as established in accordance with the Annual Workplan (the combined
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with
prior approval from the PARTNERs.
I. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS
During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds
of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national
origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to
discrimination under any program, service, or activity under the provisions of and all applicable federal and state
laws against discrimination including the Civil Rights Act of 1964.
J. STANDARDS
The HOST shall comply with all applicable Federal and State statutes and regulations as well as local
ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for
cancellation of this contract effective the date of receipt of the Notice of Cancellation.
K. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the
HOST’s performance of the Agreement is governed by the Minnesota Government Data Practices Act,
Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to
implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide
by these statutes, rules and regulations and as they may be amended.
L. AUDITS, REPORTS, AND MONITORING PROCEDURES
The HOST will:
1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of
the Agreement.
2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized
representatives at any time during normal business hours, and as often as they may deem reasonably
necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books,
documents, papers, records, etc., and accounting procedures and practices of the HOST which are
relevant to the contract. The annual audit conducted for the Washington Conservation District that
includes EMWREP activities.
M. INDEMNITY
No party to this Agreement agrees to be responsible for the acts or omissions of another, its agents, officials,
contractors or employees within the meaning of Minnesota Statutes section 471.59, subdivision 1a. Each
PARTNER and HOST will hold harmless, defend and indemnify all other parties to this Agreement, their
officers, board members, employees and agents for any and all damage, liability, cost or claim (including
reasonable attorneys’ fees) to the extent it is the result of its negligent act or of another action or inaction that is
the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability
insurance upon request. This paragraph does not constitute a waiver or otherwise diminish, any statutory or
common law defense, immunity or limit on liability any PARTNER or HOST may enjoy as against any third
party.
N. INDEPENDENT CONTRACTOR
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
It is agreed that nothing herein contained is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent,
representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The
HOST is to be and shall remain an independent contractor with respect to all services performed under this
Agreement.
The HOST represents that it has, or will secure at its own expense, all personnel required in performing services
under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of
any work or services required by the HOST under this Agreement, shall have no contractual relationship with
the PARTNER and shall not be considered employees of the PARTNER.
O. MODIFICATIONS
Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any
alteration, modification, or variation deemed not to be material by written agreement of the HOST and the
PARTNER shall not require written approval. Contract extensions will be handled as a material alteration.
P. MERGER
It is understood and agreed that the entire agreement of the parties is contained here, except as modified during
the term of the Agreement by a writing under Paragraph O above concerning a non-material change, and that
this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All
items referred to in this contract are incorporated or attached and deemed to be part of the contract.
Q. TERMINATION
This Agreement will commence when executed by HOST and all PARTNERS and will continue until
terminated. The Agreement will commence with respect to each additional PARTNER on that PARTNER’S
execution of a signature page acceding to the terms of the Agreement. This Agreement will terminate
immediately upon completion of the activities enumerated herein and the program duration expires. Any party
to this Agreement may withdraw participation on an agreement-year basis with 60 days written notice to HOST
prior to the annual anniversary date of the Agreement, with the actual termination date falling on the anniversary
date. Pro-rated contributions will be returned to the terminated or terminating PARTNER. The HOST will
promptly notify all PARTNERS of any PARTNER’s termination. Termination by any one PARTNER will not
constitute the termination of this Agreement. If HOST determines that PARTNER termination has resulted in
inadequate funds to deliver the work products generally described in Exhibit A, the HOST will terminate the
Agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST
will constitute termination of this Agreement in whole and pro-rated contributions will be returned to each
PARTNER.
R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
All property of the HOST or a PARTNER used, acquired or created in the performance of work under this
Agreement, including documents and records of any kind, shall remain the property of the HOST and the
PARTNER providing the property. The HOST and PARTNERS shall jointly own and each party has the
individual right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part
during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office
equipment and computers, shall remain the property of the HOST.
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
CONTRACT BETWEEN
WASHINGTON CONSERVATION DISTRICT
AND MEMBERS OF THE
EAST METRO WATER RESOURCE EDUCATION PROGRAM
HOST: Washington Conservation District
PARTNER: City of Lake Elmo
Annual Contribution Amount: $2,500
Contract start date: January 1, 2016
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers.
APPROVED:
PARTNER HOST
BY: ____________________________________ BY:_____________________________________
Board Chair Date
____________________________________
Title
BY: ____________________________________ BY:_____________________________________
WCD Manager Date
____________________________________
Title
Approval as to form and execution:
_________________________________________
Date
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
EXHIBIT A
SCOPE OF SERVICES
EAST METRO WATER RESOURCE EDUCATION PROGRAM
HOST responsibilities:
1. Hire, employ and supervise the Water Resource Educator/s that will successfully serve the education
needs as prescribed herein.
2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement.
3. Work in good faith to achieve the goals identified in this agreement.
4. Maintain a strict accounting of all financial transactions.
5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of
the East Metro Water Resource Education Program.
6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the
HOST will remain the property of the HOST following the term of this agreement.
PARTNER responsibilities:
1. Provide a single representative to the Steering Committee of the East Metro Water Resource Education
Program. This person shall actively participate in the Steering Committee and assist in employee
selection, Annual Workplan Development, and other tasks as needed.
2. Provide funds for the East Metro Water Resource Education Program described herein.
3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water
Resource Educator/s.
4. Share equipment, staff, and educational resources to facilitate Education Program planning and
implementation.
5. As initiated by the HOST, discuss the progress of the Water Resource Educator/s and agree to take any
action that is appropriate to ensure the successful fulfillment of project objectives.
6. Work with the Water Resource Educator/s to ensure that services are being used to address high
priorities at the local level.
Water Resource Educator/s responsibilities:
1. Prepare, coordinate, and revise East Metro Water Resource Education Program Plan annually with the
Steering Committee of the East Metro Water Resource Education Program.
2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed
district plans.
3. Develop annual plan of work with the Steering Committee of the East Metro Water Resource Education
Program. Workplan will reference Washington County MS4 education programs and watershed district
PARTNERS education plans.
4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such
anticipated activities as presentations, workshops, in-field training, demonstration projects, and
published materials.
5. Pursue grants and other funding sources to enhance the East Metro Water Resource Education Program.
6. Coordinate with “Watershed Partners” and other entities conducting water resource education efforts to
minimize overlap and maximize effectiveness.
7. Maintain educational information for web-based East Metro Water Resource Education Program.
8. Presents papers as appropriate at professional meetings within Minnesota.
9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual
meetings for participating East Metro Water Resource Education Program members
__________________________________________________________________________________
2016-2018 Shared Water Resource Education Program Agreement
EXHIBIT B
BUDGET
Shared Water Resource Education Program - Washington Conservation District Annual Budget
Staff Support
(2400 hours/year)
Materials Total
$134,500 $6,000 $140,500
MEMBERSHIP STRUCTURE AND FUNDING CONTRIBUTIONS*
* PARTNER contributions will be reviewed and adjusted on an annual basis, as needed and in accordance with
the terms of the Agreement.
PARTNER Annual
Contribution
SWWD $24,000
VBWD $18,500
BCWD $18,500
CLFLWD $18,500
CMSCWD $12,250
RWMWD $12,250
RCWD $2,500
Washington
County $12,250
MSCWMO $6,000
Cottage Grove $2,500
Forest Lake $2,500
Lake Elmo $2,500
Stillwater $2,500
Dellwood $650
Willernie $650
West Lakeland
Twp $650
Woodbury $2,500
Grant $650
Newport $650
TOTAL $140,500
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM # 11
AGENDA ITEM: Driveway Encroachment & Maintenance Agreement
SUBMITTED BY: Joan Ziertman, Planning Program Assistant
THROUGH: Clark Schroeder, City Administrator
REVIEWED BY: Stephen Wensman, City Planner
SUGGESTED ORDER OF BUSINESS (if removed from consent agenda):
- Introduction of Item ..................................................................................... Staff
- Report/Presentation………………………................................................Staff
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECCOMENDER: Staff recommends that the City Council approve the Driveway
Encroachment and Maintenance agreement for Jeerasak Poophakumanart at PID
#24.029.21.13.0004.
FISCAL IMPACT: None
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
authorize as part of tonight’s consent agenda, the execution of a driveway encroachment and maintenance agreement. The City has received a request to install a driveway within an unimproved portion of the public right-of-way owned by the City. Homeowner and City intend
that Homeowner shall be responsible for maintaining, repairing and replacing the Private
Driveway.
Staff is recommending that the City Council approve the driveway encroachment and maintenance agreement as part of the Consent Agenda. If the City Council removes the item
from the Consent Agenda, the recommended action can be completed through the following
motion:
City Council Meeting [Consent Agenda Item]
January 5, 2016
-- page 2 --
“Move to approve the driveway encroachment and maintenance agreement for Jeerasak
Poophakumpanart to install a driveway within an unimproved portion of the public right-of-
way owned by the City.”
LEGISLATIVE HISTORY: The Driveway Encroachment and Maintenance Agreement that
has been submitted for Council consideration is for a driveway and has been reviewed by
planning and engineering staff. The proposed driveway meets all city code requirements and Staff would have otherwise authorized construction of the driveway if it did not encroach into
the unimproved portion of the public right-of-way owned by the City.
BACKGROUND INFORMATION (SWOT):
Strengths: The Driveway encroachment and maintenance agreement is a legal document that all property owners seeking to install driveways within unimproved portions of
public right-of-way owned by the City are required to sign. The document, among other
things, indemnifies the city from responsibility if damage occurs to the improvement or if
it needs to be removed at some point in the future.
Weaknesses: None
Opportunities: None
Threats: None
RECOMMENDATION:
Based on the aforementioned, Staff is recommending that the City Council approve the driveway encroachment and maintenance agreement as part of the Consent Agenda. If the City Council
removes the item from the Consent Agenda, the recommended action can be completed through
the following motion:
“Move to approve the driveway encroachment and maintenance agreement for Jeerasak Poophakumpanart to install a driveway within an unimproved portion of the public right-of-way owned by the City.”
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
REGULAR
ITEM #13
AGENDA ITEM: Financial Planning Services Agreement-Northland Services
SUBMITTED BY: Clark Schroeder, Interim City Administrator
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Finance Director Bendel, Finance Committee, Northland Securities
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Interim City Administrator
IMPACT: Not to exceed $3,000 for base model and $160/hr for quarter (estimated at less
than 4 hours per quarter) - unbudgeted expense
SUMMARY AND ACTION REQUESTED:
This item was initially presented to the City Council for consideration on December 15, 2015. At that
time the item was tabled by the City Council with a request to add the item to the 1/12/16 workshop and
have the workshop be a joint meeting with the Finance Committee to have further discussion on this
topic. The workshop was held and all questions were discussed related to this item.
It is recommended that Northland Services be hired to take over the pro forma projection model
as they have done similar work like this for the City in the past.
BACKGROUND INFORMATION (SWOT):
In 2012, the City of Lake Elmo entered into a contract with Northland Securities to provide
Financial Planning Services/Analysis, specific to the Enterprise Funds. A detailed report was
prepared and presented to the Lake Elmo City Council on February 28, 2013.
Since that time, a new model has been developed that has become unmanageable and
cumbersome.
City Council Meeting [Regular Agenda Item #13]
January 19, 2016
-- page 2 --
Hiring Northland will allow the City to return to a more simplified approach for analyzing the
Enterprise Funds. Northland will develop and present a report to the Finance Committee and
City Council and provide subsequent quarterly updates.
Strengths An independent analysis will provide the Council with a clear picture of
the impact to the funds and free up staff time. It will remove the distraction and burden that his
has put on staff.
Weaknesses The City will have less detailed info and lose flexibility for interim
updates.
Opportunities Northland is very familiar with Lake Elmo and the planned growth to date
and envisioned for the future, thereby being best situated to provide advice to the Finance
Committee and City Council.
Threats None identified.
RECOMMENDATION:
Staff is recommending that the City Council approve entering into a Financial Planning
Agreement between the City of Lake Elmo and Northland Securities for an amount not to exceed
$3,000 for generating a pro-forma model for the Enterprise Funds and $160 per hour for
subsequent quarterly updates.
“Move to approve hiring Northland Securities Inc. to provide Financial Analysis Services to
the City of Lake Elmo for an amount not to exceed $3,000.00 for generating a pro-forma
model for the Enterprise Funds and $160.00 per hour for subsequent quarterly updates”.
ATTACHMENT:
None
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
REGULAR
ITEM #14
AGENDA ITEM: Cost of Service Study for Water and Sanitary Sewer Utilities – Approve
Authorization for TKDA.
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .........................................................................................City Staff
- Report/Presentation………………………………………… .........................City Staff
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Administration/Finance/Engineering.
FISCAL IMPACT: $13,900 to be funded 50% through the Water Enterprise Fund and 50% through the
Sanitary Sewer Enterprise Fund.
SUMMARY AND ACTION REQUESTED:
This item was initially presented to the City Council for consideration on December 15, 2015. At that
time the item was tabled by the City Council with a request to add the item to the 1/12/16 workshop and
have the workshop be a joint meeting with the Finance Committee to have further discussion on this topic. The workshop was held and all questions were discussed related to this item.
The City Council is respectfully requested to approve the Cost of Service Study for the Water and Sanitary Sewer Utilities Task Order with TDKA. The recommended motion for the action is as follows:
“Move to approve the Cost of Service Study for the Water and Sanitary Sewer Utilities Task Order with TDKA in an amount not to exceed $13,900.”
City Council Meeting [Regular Agenda Item #14]
January 19, 2016
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
City staff has contacted and met with Bernie Bullert from TKDA, an experienced utility manager, to
prepare a Cost of Service Study for the water and sanitary sewer utilities. In particular, the goal of the
study will be to better understand the cost of service for each utility so that a system of rates and charges can be confidently reviewed and developed to best meet the Utility’s funding requirements, addressing
conservation, and that are fair and equitable. The work includes a review of the City’s water and sanitary sewer operational costs based on best practices, capital costs, and depreciation costs projected for 2016-2025. The report findings may then be used by the City Finance Department for the purpose of projecting
cash flows, bonding needs and evaluating user rates and charges. RECOMMENDATION:
Staff is recommending that the City Council approve the Cost of Service Study for the Water and Sanitary Sewer Utilities Task Order with TDKA. The recommended motion for the action is as follows:
“Move to approve the Cost of Service Study for the Water and Sanitary Sewer Utilities Task Order with TDKA in an amount not to exceed $13,900.”
ATTACHMENT(S):
1. None.
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: January 19, 2016
CONSENT
ITEM # 14
AGENDA ITEM: 2016 Meeting Calendar SUBMITTED BY: Julie Johnson, City Clerk
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Julie Johnson, City Clerk
SUGGESTED ORDER OF BUSINESS (if removed from the consent agenda):
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
POLICY RECOMMENDER: Staff
FISCAL IMPACT: N/A
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is respectfully requested to approve the proposed 2016 City Meeting Calendar or amend as necessary. If
removed from the Consent Agenda, the recommended motion is as follows:
“Move to approve the proposed 2016 Meeting Calendar.”
LEGISLATIVE HISTORY: Adopting a meeting calendar serves as the official notice for the year of
all upcoming meetings; thereby, satisfying legal requirements and increasing transparency to the
general public. Due to elections, holidays and political caucuses, City Council workshops and Parks
Commission meetings have been moved in January, February, March, August and November. If
approved, the meeting calendar will be posted at City Hall and on the City’s website.
RECOMMENDATION: If removed from the consent agenda, the recommended motion is as
follows:
“Move to approve the proposed 2016 Meeting Calendar.”
ATTACHMENTS: 1. Proposed 2016 Calendar of regular meetings and workshops
City Council Meetings are held at 7:00 p.m. & Workshops are held at 6:30 p.m.
Planning Commission Meetings are held at 7:00 p.m.
Parks Commission Meetings are held at 6:30 p.m. All meetings are held in the Council Chambers unless otherwise noted
2016 REGULAR MEETING DATES
January 5 City Council July 5 City Council January 11 January 12 January 19 January 20 January 25 February 2 February 8 February 9 February 16 February 17 February 22 March 2 March 8 March 14 March 15 March 21 March 28 April 5 April 11 April 12 April 19 April 18 April 25 May 3 May 9 May 10 May 16 May 17 May 23 June 7 June 13 June 14 June 20 June 21 June 27
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MAYOR AND COUNCIL COMMUNICATION
DATE: 1/19/2016
REGULAR #15
MOTION
AGENDA ITEM: Request from Rockpoint Church to Extend Final Plat Submission
Deadline for Hidden Meadows 2nd Addition
SUBMITTED BY: Stephen Wensman, City Planner
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Joan Ziertman
SUMMARY AND ACTION REQUESTED:
The City Council is being asked to consider a request to extend the final plat deadline for Hidden
Meadows 2nd Addition which will ultimately establish the residential portion of the OP
development south of Rockpoint Church. The preliminary plat for Hidden Meadows 2nd Addition
was approved by the City in 2006 and the City Code requires that a final plat be submitted within
180 days of the preliminary plat approval. In this case, the Council did approve three separate extensions to this deadline of one year, five years, and six months respectfully, and the current
deadline expired on August 2, 2013.
The Church is requesting the extension at this time because it is presently in discussion with a
potential developer to purchase the property. The church is requesting another 3 year extension to
allow time for a potential buyer of the plat to close the sale of the property, and to find an alternate buyer if the property does not sell. According to the church, the potential buyer intends to develop
the property as it was originally approved.
Staff recommends the Council either approve or deny the request for a final plat extension for
Hidden Meadows 2nd Addition. If the Council wishes to deny the request, then the motion is:
“Move to deny the request from Rockpoint Church to extend the deadline to submit a final plat
related to Hidden Meadows 2nd Addition for a period of three years until January 5, 2019.”
If the Council wishes to support the request, then the alternate suggested motions are as follows:
“Move to approve the request from Rockpoint Church to extend the deadline to submit a final
plat related to Hidden Meadows 2nd Addition for a period of three years until January 5, 2019.
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REVIEW:
According to City Code, the Plat is void. The Plat expired on August 2, 2013. The council’s past
motion precluded any further extensions unless the easement was granted for the planned water line. The easement was executed by the Church on 1/12/16.
BACKGROUND INFORMATION:
The Staff report from the previous extension request included the following information, which is
still valid at this point in time:
The City Attorney and the developer’s attorney created a temporary easement agreementthat provides the City with the desired protection of the open space areas until such time
that a final plat is approved.
The City Attorney confirmed that there is no cap on the length of time for a final platextension. Council has the ability to extend a final plat for as many years as deemednecessary.
Ultimately, the extension of the final plat is in the City’s best interest as easements are in
place to protect the future dedicated open space areas until the final plat is approved.
Additionally, granting the requested extension provides a financial incentive to thedeveloper to follow through with the residential development in the future once market
conditions are right.
Outlots A & B, which make up the land to be developed into the OP subdivision, are not
tax exempt.
By city code, outlots are not useable as building sites. Therefore, utilization of either outlot
A or B for any purpose other than open space could not occur without City approval.
Not granting an extension will result in the developer losing preliminary plat approval,
which in turn makes pursuing other development opportunities an option, but costing theowner.
If the requested extension is not approved the developer will need to submit a new preliminary plat
in order to pursue any development on the effected property. Note that the City will still have
easements over the open space areas if this occurs in the interim period, but the incentive to follow
through with the desired residential development will have diminished.
RECOMMENDED ACTION:
Staff recommends the Council either approve or deny the request for a final plat extension for
Hidden Meadows 2nd Addition. If the Council wishes to deny the request, then the motion is:
“Move to deny the request from Rockpoint Church to extend the deadline to submit a final plat
related to Hidden Meadows 2nd Addition for a period of three years until January 5, 2019.”
If the Council wishes to support the request, then the alternate suggested motions are as follows:
“Move to approve the request from Rockpoint Church to extend the deadline to submit a final
plat related to Hidden Meadows 2nd Addition for a period of three years until January 5, 2019.
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ATTACHMENTS:
Hidden Meadows 2nd Addition Preliminary Plat.Resolution 2016 - __ Denying the 4th Extension of Hidden Meadows 2nd Addition.Resolution 2016 - __ Approving the 4th Extension of Hidden Meadows 2nd Addition.
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………Planning Director
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate .................................................... Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
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Resolution 2016-__
CITY OF LAKE ELMO WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-__
A RESOLUTION APPROVING
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and
WHEREAS, on July 25th, 2005, the Lake Elmo Planning Commission reviewed and
recommended approval of an amended OP Concept Plan for Deer Glen subject to certain conditions; and
WHEREAS, on August 16, 2005, and September 6, 2005, the Lake Elmo City Council
reviewed the recommendations of the Lake Elmo Planning Commission along with revised OP
concept plans for Deer Glen; and WHEREAS, on September 20, 2005, the Lake Elmo City Council approved resolution
2005-102 which approved the amended OP Concept Plan of Deer Glen; and
WHEREAS, on September 20, 2005, the Lake Emo City Council approved an amendment to the conditional use permit for Rockpoint Church, Resolution 2005-029, to reflect the amended OP Concept Plan dated September 6, 2005; and
WHEREAS, on September 20, 2005, the Lake Elmo City Council approved an
amendment to the preliminary plat formerly approved by Council Resolution 2005-030 to reflect the amended OP Concept plan dated September 6, 2005; and
WHEREAS, on May 16, 2006, the Lake Elmo City Council approved the final plat for
Hidden Meadows 1st Addition, previously referred to as Deer Glen; and
WHEREAS, the developers agreement for Hidden Meadows 1st Addition required future
platting of the residential portion of the approved plan; and
WHEREAS, on January 2, 2007 the Lake Elmo City Council approved a one year
extension to the deadline for the final plat submittal for the residential portion of the approved plan, thereby extending the final plat deadline to January 2, 2008; and
WHEREAS, on December 11, 2007, the Lake Elmo City Council approved Resolution
2007-97 granting a five year extension to the final plat submittal deadline to January 2, 2013;
and WHEREAS, on January 15, 2013, the Lake Elmo City Council approved a six month
extension to the final plat submittal deadline to August 2, 2013 with the understanding that future
2
Resolution 2016-__
extension will be considered after the dedication of a utility easement across the Church’s property consistent with the location of a planned 16” water line; and
WHEREAS, on August 3, 2013, the Hidden Meadows 2nd Addition Plat became void for
failure to extend the plat in a timely manner; and WHEREAS, on November 24, 2015, Rockpoint Church applied for a three year
extension to the final plat submittal to allow a perspective buyer time to close on the purchase of
the development property or to find an alternate buyer if the property does not sell; and
WHEREAS, on January 12, 2016, Rockpoint Church executed for recording a utility easement across its property consistent with the location of a planned 16” water line as requested
by the City Council; and
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the request for a 3 year plat extension for Hidden Meadows 2nd Addition.
This resolution was adopted by the City Council of the City of Lake Elmo on this 19th day of
January, 2016.
____________________________________
Mike Pearson, Mayor ATTEST:
____________________________________
Julie Johnson, City Clerk
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Resolution 2016-__
CITY OF LAKE ELMO WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-__
A RESOLUTION TO DENY
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and
WHEREAS, on July 25th, 2005, the Lake Elmo Planning Commission reviewed and
recommended approval of an amended OP Concept Plan for Deer Glen subject to certain conditions; and
WHEREAS, on August 16, 2005, and September 6, 2005, the Lake Elmo City Council
reviewed the recommendations of the Lake Elmo Planning Commission along with revised OP
concept plans for Deer Glen; and WHEREAS, on September 20, 2005, the Lake Elmo City Council approved resolution
2005-102 which approved the amended OP Concept Plan of Deer Glen; and
WHEREAS, on September 20, 2005, the Lake Emo City Council approved an amendment to the conditional use permit for Rockpoint Church, Resolution 2005-029, to reflect the amended OP Concept Plan dated September 6, 2005; and
WHEREAS, on September 20, 2005, the Lake Elmo City Council approved an
amendment to the preliminary plat formerly approved by Council Resolution 2005-030 to reflect the amended OP Concept plan dated September 6, 2005; and
WHEREAS, on May 16, 2006, the Lake Elmo City Council approved the final plat for
Hidden Meadows 1st Addition, previously referred to as Deer Glen; and
WHEREAS, the developers agreement for Hidden Meadows 1st Addition required future
platting of the residential portion of the approved plan; and
WHEREAS, on January 2, 2007 the Lake Elmo City Council approved a one year
extension to the deadline for the final plat submittal for the residential portion of the approved plan, thereby extending the final plat deadline to January 2, 2008; and
WHEREAS, on December 11, 2007, the Lake Elmo City Council approved Resolution
2007-97 granting a five year extension to the final plat submittal deadline to January 2, 2013;
and WHEREAS, on January 15, 2013, the Lake Elmo City Council approved a six month
extension to the final plat submittal deadline to August 2, 2013 with the understanding that future
2
Resolution 2016-__
extension will be considered after the dedication of a utility easement across the Church’s property consistent with the location of a planned 16” water line; and
WHEREAS, on August 3, 2013, the Hidden Meadows 2nd Addition Plat became void for
failure to extend the plat in a timely manner; WHEREAS, on November 24, 2015, Rockpoint Church applied for a three year
extension to the final plat submittal to allow a perspective buyer time to close on the purchase of
the development property or to find an alternate buyer if the property does not sell; and
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby deny the request for a 3 year plat extension for Hidden Meadows 2nd Addition.
This resolution was adopted by the City Council of the City of Lake Elmo on this 19th day of
January, 2016.
____________________________________
Mike Pearson, Mayor ATTEST:
____________________________________
Julie Johnson, City Clerk