HomeMy WebLinkAbout1-Inwood WM - Accept Bids, Award Contract AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: March 2, 2016 REGULAR ITEM # 8
AGENDA ITEM: Inwood Avenue Trunk Watermain Improvements – Accept Bids and Award Contract SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................. City Engineer
- Report/Presentation .................................................................................. City Engineer
- Questions from Council to Staff ......................................................... Mayor Facilitates
- Public Input, if Appropriate .............................................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $1,411,737.31 Approval of this resolution commits the council to enter into a construction contract for the project with a construction contract amount of $1,411,737.31. The improvement will be funded through a combination of the city’s water enterprise fund, bonding, and DEED Grant funds SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor bids as presented and award a
contract for the Inwood Avenue Trunk Watermain Improvements. The recommended motion for this action is as follows:
City Council Meeting [Regular Agenda Item 8]
March 2, 2016
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“Move to approve Resolution No. 2016-15, Accepting Bids and Awarding a Contract to Northdale Construction Company, Inc. in the base bid amount of $1,411,737.31 for the Inwood Avenue Trunk
Watermain.” LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Bids were received, publicly opened, and read aloud on February 18, 2016. The City’s design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the contract. The City received 4 bids for this project, with Northdale Construction Company, Inc. providing the lowest bid in the amount of $1,411,737.31. The design engineers post design estimate of cost was $1,492,700.00. Contractor references for Northdale Construction Company, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Northdale Construction Company, Inc. as outlined in the attached letter. The City Council approved the Plans and Specifications for the Inwood Water Booster Station on January
19, 2016 and authorized staff to advertise the Project for bids. The Project was advertised on QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance with the Minnesota Competitive Bidding requirements. The improvements include:
• Extension of a 16-inch diameter trunk watermain along Inwood Avenue from 26th Street North to
Eagle Point Boulevard, connecting to the existing water system in the Eagle Point Business Park.
• Installation of 2 service stubs to existing properties to provide property owners the opportunity to
hook up to municipal water.
• Traffic control, erosion control, cleanup and restoration. An alternate bid was taken to consider using a different pipe material commonly used in the industry. Based on the bid results it is not recommended the City award the alternate bid as a part of this project. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2016-15, thereby accepting bids and awarding a contract to Northdale Construction Company, Inc., in the amount of $1,411,737.31 for the Inwood Avenue Trunk Watermain Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2016-15, Accepting Bids and Awarding a Contract to Northdale Construction Company, Inc. in the base bid amount of $1,411,737.31 for the Inwood Trunk Watermain Improvements.”
ATTACHMENT(S): 1. Resolution 2016-15 Accepting Bids and Awarding a Contract.
2. Tabulation of Bids and Engineer’s Letter of Award Recommendation.
3. Project Schedule.