HomeMy WebLinkAboutInwood Water Tower 4 - Accept Bids, Award Contract AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: March 15, 2016 REGULAR ITEM # 10
AGENDA ITEM: Inwood Water Tower (No. 4) – Accept Bids and Award Contract
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................. City Engineer
- Report/Presentation .................................................................................. City Engineer
- Questions from Council to Staff ......................................................... Mayor Facilitates
- Public Input, if Appropriate .............................................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $2,395,000 or $2,587,300. Approval of this resolution commits the council to enter into a construction contract for the project with a construction contract amount of $2,395,000. An alternate bid was provided by contractors to add a mezzanine level to the water tower for the consideration of Council. If the City would like to include the
alternate in the scope of improvements the construction contract amount would be $2,587,300. The improvement will be funded through a combination of the city’s water enterprise fund, bonding, and
DEED Grant funds SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider accepting contractor bids as presented and award a contract for the Inwood Water Tower (No. 4).
City Council Meeting [Regular Agenda Item 10]
March 15, 2016
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City Council approved the Plans and Specifications for the Inwood Water Tower (No. 4) on January 19, 2016 and authorized staff to advertise the Project for bids. The Project was advertised on
QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance with the Minnesota Competitive Bidding requirements. The improvements include a 1.0 Million Gallon (MG) Composite Elevated Water Storage Tank with an alternate option to include the construction of a mezzanine level.
Bids were received, publicly opened, and read aloud on February 25, 2016. The City’s design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the contract. The City received 3 bids for this project, with CB&I Inc. providing the lowest base bid in the amount of $2,395,000.00. Phoenix Fabricators & Erectors provided the lowest Total Base Bid plus Alternate A Bid in the amount of $2,587,300.00. Staff recommends this option if the city desires installation of a mezzanine for purposes of housing future telecommunication equipment. Contractor references for both CB&I, Inc. and Phoenix Fabricators & Erectors were reviewed as provided in the Engineer’s Letter of Award Recommendation. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2016-16, thereby accepting bids and
awarding a contract to CB&I Inc., for the base bid in the amount of $2,395,000, for the Inwood Water Tower (No. 4). The recommended motion for this action is as follows: “Move to approve Resolution No. 2016-16, Accepting Bids and Awarding a Contract to CB&I Inc. for the Base Bid in the amount of $2,395,000 for the Inwood Water Tower (No. 4).” Should Council choose to add the construction of a Mezzanine level as part of the improvements, as provided by the add Alternate A bid, then staff recommends that the City Council approve Resolution No. 2016-16, thereby accepting bids and awarding a contract to Phoenix Fabricators & Erectors for the base bid plus Alternate A bid in the amount of $2,587,300, for the Inwood Water Tower (No. 4). The recommended motion for this action is as follows:
“Move to approve Resolution No. 2016-16, Accepting Bids and Awarding a Contract to Phoenix Fabricators & Erectors for the Base Bid plus Alternate A Bid in the amount of $2,587,300 for the Inwood Water Tower (No. 4).” ATTACHMENT(S): 1. Resolution 2016-16 Accepting Bids and Awarding a Contract for the Base Bid.
2. Resolution 2016-16 Accepting Bids and Awarding a Contract for the Base Bid plus Alternate A Bid.
3. Engineer’s Letter of Award Recommendation and Tabulation of Bids.
4. Project Schedule.