HomeMy WebLinkAbout#12 Inwood Water Tower 4 - Accept Bids, Award Contract AGENDA
MAYOR & COUNCIL COMMUNICATION
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DATE: March 15, 2016
REGULAR
ITEM # 10
AGENDA ITEM: Inwood Water Tower (No. 4) – Accept Bids and Award Contract
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................. City Engineer
- Report/Presentation .................................................................................. City Engineer
- Questions from Council to Staff ......................................................... Mayor Facilitates
- Public Input, if Appropriate .............................................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $2,395,000 or $2,587,300. Approval of this resolution commits the council to enter into a construction contract for the project with a
construction contract amount of $2,395,000. An alternate bid was provided by contractors to add a mezzanine level to the water tower for the consideration of Council. If the City would like to include the
alternate in the scope of improvements the construction contract amount would be $2,587,300.
The improvement will be funded through a combination of the city’s water enterprise fund, bonding, and
DEED Grant funds
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting contractor bids as presented and award a contract for the Inwood Water Tower (No. 4).
City Council Meeting [Regular Agenda Item 10]
March 15, 2016
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The City Council approved the Plans and Specifications for the Inwood Water Tower (No. 4) on January 19, 2016 and authorized staff to advertise the Project for bids. The Project was advertised on
QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance with the Minnesota Competitive
Bidding requirements. The improvements include a 1.0 Million Gallon (MG) Composite Elevated Water Storage Tank with an alternate option to include the construction of a mezzanine level.
Bids were received, publicly opened, and read aloud on February 25, 2016. The City’s design consultant has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the
contract. The City received 3 bids for this project, with CB&I Inc. providing the lowest base bid in the amount of $2,395,000.00. Phoenix Fabricators & Erectors provided the lowest Total Base Bid plus Alternate A Bid in the amount of $2,587,300.00. Staff recommends this option if the city desires
installation of a mezzanine for purposes of housing future telecommunication equipment. Contractor references for both CB&I, Inc. and Phoenix Fabricators & Erectors were reviewed as provided
in the Engineer’s Letter of Award Recommendation.
RECOMMENDATION:
Staff is recommending that the City Council approve Resolution No. 2016-16, thereby accepting bids and
awarding a contract to CB&I Inc., for the base bid in the amount of $2,395,000, for the Inwood Water
Tower (No. 4). The recommended motion for this action is as follows: “Move to approve Resolution No. 2016-16, Accepting Bids and Awarding a Contract to CB&I Inc. for the Base Bid in the amount of $2,395,000 for the Inwood Water Tower (No. 4).” Should Council choose to add the construction of a Mezzanine level as part of the improvements, as provided by the add Alternate A bid, then staff recommends that the City Council approve Resolution No. 2016-16, thereby accepting bids and awarding a contract to Phoenix Fabricators & Erectors for the base
bid plus Alternate A bid in the amount of $2,587,300, for the Inwood Water Tower (No. 4). The recommended motion for this action is as follows:
“Move to approve Resolution No. 2016-16, Accepting Bids and Awarding a Contract to Phoenix Fabricators & Erectors for the Base Bid plus Alternate A Bid in the amount of $2,587,300 for the Inwood Water Tower (No. 4).”
ATTACHMENT(S):
1. Resolution 2016-16 Accepting Bids and Awarding a Contract for the Base Bid.
2. Resolution 2016-16 Accepting Bids and Awarding a Contract for the Base Bid plus Alternate A Bid.
3. Engineer’s Letter of Award Recommendation and Tabulation of Bids.
4. Project Schedule.
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
February 29, 2016 Re: City of Lake Elmo
1,000,000 Gallon Inwood Water Tower (No. 4) City Project No. 2015.13
SEH No. LAKMO 134653
Honorable Mayor and City Council City of Lake Elmo
3800 Laverne Ave. N. Lake Elmo, MN 55042
On Thursday, February 25, 2016, at 2:00 p.m., Four (4) bids were received for the referenced project. A summary is shown below in order of Base Bid.
Contractor Base Bid Alternate A
Base Bid Plus
Alt. A
1 CB&I Inc. $2,395,000.00 $240,000.00 $2,635,000.00
2 Phoenix Fabricators & Erectors $2,411,500.00 $175,800.00 $2,587,300.00
3 Landmark Structures $2,415,000.00 $181,250.00 $2,596,250.00
4 Caldwell Tanks, Inc. $2,458,000.00 $171,000.00 $2,629,000.00
Based on the Base Bid, the low bid received was submitted by CB&I Inc., of Plainfield, IL in the amount of
$2,395,000
If Alternate A is considered and the City desires to construct the optional mezzanine level, the low bid including Alternate A (mezzanine level) combination was submitted by, Phoenix Fabricators & Erectors, of
Sebreee, Kentucky.
In reliance on our experience with both contrators. and/or materials and information provided by the contractor(s), we have determined that 1) they have a sufficient understanding of the project and
equipment to perform the construction for which it bid; and 2) according to their bonding agent they presently have the financial ability to complete the project bid.
Accordingly, we recommend the project be awarded based on the City’s choice of Alternate A
construction.
Please call if you have any questions.
Sincerely,
Chad Katzenberger Project Engineer
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R:\Admin\_Standards and Forms\letters\recawardltrwithalts
TABULATION OF BIDS1231,000,000 Gallon Inwood Water Tower (No. 4)CB&I Inc. Phoenix Fabricators & Erectors Landmark StructuresCity of Lake Elmo14109 S. Route 59 Address AddressSEH No.: LAKMO 134653Plainfield, IL 60544 City, State Zip City, State ZipBid Date: February 25, 2016 at 2:00 p.m.Item No. Item UnitEst. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total PriceTOTAL BASE BID PRICESITE & UTILITY WORK1 SITE GRADING LS 1 16,000.00 16,000.00 20,000.00 20,000.00 40,000.00 40,000.002 ROCK CONSTRUCTION ENTRANCE EACH 1 3,822.00 3,822.00 4,000.00 4,000.00 2,245.00 2,245.003 TRAFFIC CONTROL LS 1 2,068.00 2,068.00 2,000.00 2,000.00 2,500.00 2,500.004 SUBGRADE EXCAVATION CY 120 10.00 1,200.00 12.00 1,440.00 20.00 2,400.005 GEOTEXTILE FABRIC TYPE V SY 2006.00 1,200.00 7.00 1,400.00 5.00 1,000.006 ORGANIC TOPSOIL BORROW CY 100 30.00 3,000.00 35.00 3,500.00 30.00 3,000.007 SELECT GRANULAR BORRW CY 150 16.00 2,400.00 18.00 2,700.00 20.00 3,000.008 AGGREGATE BASE, CLASS 6 TON 1250 22.00 27,500.00 25.00 31,250.00 15.00 18,750.009 BIT WEARING COURSE MIX (WEA240B) TON 65 99.00 6,435.00 110.00 7,150.00 80.00 5,200.0010 BIT NON-WEARING COURSE MIX (WEB240B) TON 65 99.00 6,435.00 110.00 7,150.00 80.00 5,200.0011 TACK COAT GAL 35 10.00 350.00 12.00 420.00 5.00 175.0012 8" CONCRETE APRON SF 350 25.00 8,750.00 30.00 10,500.00 12.00 4,200.0013 4" CONCRETE WALK SF 100 20.00 2,000.00 25.00 2,500.00 10.00 1,000.0014 CONNECT TO EXISTING WATER MAIN EACH 1 2,300.00 2,300.00 2,500.00 2,500.00 2,000.00 2,000.0015 6" DIP WATER MAIN PIPE, CL. 52 LF 10 110.00 1,100.00 120.00 1,200.00 60.00 600.0016 16" DIP WATER MAIN PIPE, CL. 52 LF 120 140.00 16,800.00 150.00 18,000.00 120.00 14,400.0017 6" GATE VALVE & BOX EACH 1 1,980.00 1,980.00 2,200.00 2,200.00 2,500.00 2,500.0018 HYDRANT EACH 1 4,864.00 4,864.00 5,000.00 5,000.00 5,000.00 5,000.0019 DIP FITTINGS, LB 700 2.50 1,750.00 3.00 2,100.00 10.00 7,000.0020 POLYETHYLENE ENCASEMENT LF140 2.00 280.00 2.00 280.00 5.00 700.0021 4' X 4' CATCH BASIN WITH GRATING EACH 12,618.00 2,618.00 2,800.00 2,800.00 5,000.00 5,000.0022 1.5" CLEAR ROCK CY 16 76.00 1,216.00 80.00 1,280.00 75.00 1,200.0023 GEOTEXTILE FABRIC TYPE I SY 30 6.00 180.00 7.00 210.00 10.00 300.0024 18" RCP STORM SEWER PIPE, CL. V LF 90 68.00 6,120.00 75.00 6,750.00 60.00 5,400.0025 18" RCP APRON W/TRASH GUARD EACH 1 1,700.00 1,700.00 2,000.00 2,000.00 1,000.00 1,000.0026 HAND PLACED RIP RAP, CL. III CY 10 92.00 920.00 100.00 1,000.00 100.00 1,000.00$2,635,000.00 $2,587,300.00 $2,596,250.00Short Elliott Hendrickson Inc.Page 1 of 4
TABULATION OF BIDS1231,000,000 Gallon Inwood Water Tower (No. 4)CB&I Inc. Phoenix Fabricators & Erectors Landmark StructuresCity of Lake Elmo14109 S. Route 59 Address AddressSEH No.: LAKMO 134653Plainfield, IL 60544 City, State Zip City, State ZipBid Date: February 25, 2016 at 2:00 p.m.Item No. Item UnitEst. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price$2,635,000.00 $2,587,300.00 $2,596,250.0027 GEOTEXTILE FABRIC TYPE IVSY 37 3.00 111.00 4.00 148.00 10.00 370.0028 PREASSEMBLED SILT FENCE LF 500 2.25 1,125.00 3.00 1,500.00 4.00 2,000.0029 STRAW BIOROLL LF 1000 2.00 2,000.00 2.50 2,500.00 5.00 5,000.0030 TEMPORARY SEEDING (MIX 22-111 WITH TYPE 1 MULCH)ACRE 1.5 4,000.00 6,000.00 4,600.00 6,900.00 2,000.00 3,000.0031 SEEDING (MIX 25-131 WITH FERTILIZER & HYDROMULCH)ACRE 1.5 3,500.00 5,250.00 4,000.00 6,000.00 3,000.00 4,500.00ELEVATED STORAGE TANK32 1.0 MG ELEVATED WATER TOWER CONCRETE COMPOSITE CONSTRUCTION AND ALL ASSOCIATED ITEMS NOT LISTED ABOVE.LS 1 2,242,026.00 2,242,026.00 2,239,122.00 2,239,122.00 2,250,000.00 2,250,000.0033 WATER TOWER CONTROL PANEL AND RTU (SEE APPENDIX B) - AS DESCRIBED IN ELECTRICAL LS 1 15,500.00 15,500.00 16,000.00 16,000.00 15,360.00 15,360.00TOTAL BASE BID PRICEALTERNATEA ALTERNATE A - ADD FOR CONSTRUCTION OF MEZZANINE LEVEL AND ASSOCIATED ITEMS OUTLINED IN THE DRAWINGSLS 1 240,000.00 240,000.00 175,800.00 175,800.00 181,250.00 181,250.00TOTAL BASE BID PRICE + ALTERNATE A$2,587,300.00 $2,596,250.00$2,635,000.00$2,395,000.00 $2,411,500.00 $2,415,000.00Short Elliott Hendrickson Inc.Page 2 of 4
TABULATION OF BIDS1,000,000 Gallon Inwood Water Tower (No. 4)City of Lake ElmoSEH No.: LAKMO 134653Bid Date: February 25, 2016 at 2:00 p.m.Item No. Item UnitEst. QuantityTOTAL BASE BID PRICESITE & UTILITY WORK1 SITE GRADING LS 12 ROCK CONSTRUCTION ENTRANCE EACH 13 TRAFFIC CONTROL LS 14 SUBGRADE EXCAVATION CY 1205 GEOTEXTILE FABRIC TYPE V SY 2006 ORGANIC TOPSOIL BORROW CY 1007 SELECT GRANULAR BORRW CY 1508 AGGREGATE BASE, CLASS 6 TON 12509 BIT WEARING COURSE MIX (WEA240B) TON 6510 BIT NON-WEARING COURSE MIX (WEB240B) TON 6511 TACK COAT GAL 3512 8" CONCRETE APRON SF 35013 4" CONCRETE WALK SF 10014 CONNECT TO EXISTING WATER MAIN EACH 115 6" DIP WATER MAIN PIPE, CL. 52 LF 1016 16" DIP WATER MAIN PIPE, CL. 52 LF 12017 6" GATE VALVE & BOX EACH 118 HYDRANT EACH 119 DIP FITTINGS, LB 70020 POLYETHYLENE ENCASEMENT LF 14021 4' X 4' CATCH BASIN WITH GRATING EACH 122 1.5" CLEAR ROCK CY 1623 GEOTEXTILE FABRIC TYPE I SY 3024 18" RCP STORM SEWER PIPE, CL. V LF 9025 18" RCP APRON W/TRASH GUARD EACH 126 HAND PLACED RIP RAP, CL. III CY 104Caldwell Tanks, Inc.4000 Tower RoadLouisville, KY 40219Unit Price Total Price25,000.00 25,000.002,500.00 2,500.001,500.00 1,500.0012.00 1,440.004.00 800.0026.00 2,600.0021.00 3,150.0021.00 26,250.0093.00 6,045.0093.00 6,045.003.00 105.0013.00 4,550.0010.00 1,000.002,200.00 2,200.0050.00 500.00117.00 14,040.002,200.00 2,200.005,500.00 5,500.007.00 4,900.006.00 840.003,500.00 3,500.0050.00 800.003.50 105.0050.00 4,500.002,000.00 2,000.0090.00 900.00$2,629,000.00Short Elliott Hendrickson Inc.Page 3 of 4
TABULATION OF BIDS1,000,000 Gallon Inwood Water Tower (No. 4)City of Lake ElmoSEH No.: LAKMO 134653Bid Date: February 25, 2016 at 2:00 p.m.Item No. Item UnitEst. Quantity27 GEOTEXTILE FABRIC TYPE IV SY 3728 PREASSEMBLED SILT FENCE LF 50029 STRAW BIOROLL LF 100030 TEMPORARY SEEDING (MIX 22-111 WITH TYPE 1 MULCH)ACRE 1.531 SEEDING (MIX 25-131 WITH FERTILIZER & HYDROMULCH)ACRE 1.5ELEVATED STORAGE TANK32 1.0 MG ELEVATED WATER TOWER CONCRETE COMPOSITE CONSTRUCTION AND ALL ASSOCIATED ITEMS NOT LISTED ABOVE.LS 133 WATER TOWER CONTROL PANEL AND RTU (SEE APPENDIX B) - AS DESCRIBED IN ELECTRICAL LS 1TOTAL BASE BID PRICEALTERNATEA ALTERNATE A - ADD FOR CONSTRUCTION OF MEZZANINE LEVEL AND ASSOCIATED ITEMS OUTLINED IN THE DRAWINGSLS 1TOTAL BASE BID PRICE + ALTERNATE A4Caldwell Tanks, Inc.4000 Tower RoadLouisville, KY 40219Unit Price Total Price$2,629,000.006.00 222.002.50 1,250.003.50 3,500.001,000.00 1,500.002,670.00 4,005.002,306,553.00 2,306,553.0018,000.00 18,000.00171,000.00 171,000.00$2,458,000.00$2,629,000.00Short Elliott Hendrickson Inc.Page 4 of 4
PROJECT SCHEDULE
CITY OF LAKE ELMO
INWOOD WATER TOWER (NO. 4)
PROJECT NO. 2015.130
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JANUARY 2016
October 6, 2015 Council approves consultant selection.
November 17, 2015 Preliminary Design. Council accepts preliminary design recommendations (water
tower style, materials, and site plan).
January 19, 2016 Council approves Plans and Specifications and orders Advertisement for Bids.
February 18, 2016 Receive Contractor Bids.
March 15, 2016 Council accepts Bids and awards Contract.
April 7, 2016 Conduct Pre-construction meeting and issue Notice to Proceed.
October 1, 2017 Substantial Completion (water tower online and operational).
November 3, 2017 Final Completion (punch list and final paperwork).
Resolution No. 2016-16 1
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-16
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT
FOR THE BASE BID FOR THE INWOOD WATER TOWER (No. 4)
WHEREAS, pursuant to an advertisement for bids for the Inwood Water Tower (No. 4),
bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittals were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, CB&I Inc., for the
Base Bid in the amount of $2,395,000.
NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. The Mayor and City Clerk are hereby authorized and directed to enter into a Contract in
accordance with the above ordered Project, in the amount of the Contractor’s lowest
responsible bid, and according to the plans and specifications thereof approved by the
City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF
MARCH 2016.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
Mayor (Seal)
ATTEST:
________________________________
Julie Johnson
City Clerk
Resolution No. 2016-16 1
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-16
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT
FOR THE BASE BID PLUS ALTERNATE A BID
FOR THE INWOOD WATER TOWER (No. 4)
WHEREAS, pursuant to an advertisement for bids for the Inwood Water Tower (No. 4),
bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittals were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Phoenix Fabricators &
Ereectors, for the Base Bid plus Alternate A Bid in the amount of $2,587,300.
NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. The Mayor and City Clerk are hereby authorized and directed to enter into a Contract in
accordance with the above ordered Project, in the amount of the Contractor’s lowest
responsible bid, and according to the plans and specifications thereof approved by the
City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF
MARCH 2016.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
Mayor (Seal)
ATTEST:
________________________________ Julie Johnson
City Clerk