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NOTICE OF MEETING
City Council Meeting
Tuesday, March 15, 2016 7:00 P.M.
City of Lake Elmo I 3800 Laverne Avenue North
Agenda,
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. Approval of Minutes
1. February 16, 2016; March 8, 2016
D. Public Comments/Inquiries
E. Presentations
F. Consent Agenda
2. Approve Payment of Disbursements
3. Accept February 2016 Financial Statements
4. Accept February 2016 Assessors Report
5. Accept February 2016 Building Department Report
6. Approve Annual League of MN Cities Insurance Trust Waiver Form
7. Village Preserve 1st Addition — Approve Reduction of Security #1
8. Authorize Advertisement for Part Time Fire Admin Position
9. Approve Official Newspaper Designation
G. Regular Agenda
to. Savona 4th Addition Final Plat
11. Downtown and Village Parkway Lighting Design
12. Inwood Water Tower (No. 4) — Accept Bids and Award Contract
13. Update on Building Official Position (verbal report — no attachment)
H. Council Reports
I. Staff Reports and Announcements
J. Adjourn
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
FEBRUARY 16, 2016
CALL TO ORDER/ PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councihnembers Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: City Attorney Sonsalla, City Engineer Griffin, Finance Director Bendel, Planning
Director Wensman, and City Clerk Johnson. Absent: Interim Administrator Schroeder
APPROVAL OF AGENDA
Councilmember Lundgren added "Public Comments on Agenda" after item 17. Councilmember
Fliflet removed items 10 and 21. Item 18 moved to the next Council Workshop agenda.
Councilmember Smith removed item 19.
Agenda approved as amended.
ACCEPT MINUTES
Minutes of the January 5, 2016 Regular Meeting were accepted as presented.
PUBLIC COMMENTS/INOUIRIES
Vincent Anderson, West Lakeland Township resident, asked the Council to support West
Lakeland Township and Baytown Township in opposition of the Lake Elmo Airport expansion
and encouraged them to read the revised addendum to the plan.
PRESENTATIONS
Finance Director Bendel was presented with a Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers Association.
Karen O'Brien spoke on behalf of Verizon Wireless, presenting various locations in the
downtown Lake Elmo area that would be suitable for locating a cellular network antenna.
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Accept January 2016 Assessors Report
4. Accept January 2016 Building Department Report
5. Village Trunk Utility Improvements — Approve Reduction of Security #2
6. Wildflower at Lake Elmo 1 Addition — Approve Reduction of Security #3
7. Approve Hiring of Office Administrative Assistant
8. Approve Hiring of City Planner
9. Approve Forestry Plan for Sunfish Lake Park
Consent Agenda approved as presented.
REGULAR AGENDA
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 16, 2016
ITEM 11; Appoint Parks & Planning Commissioners
Councihnember Lundgren, seconded by Mayor Pearson, moved TO APPOINT JEAN
OLINGER TO THE PARKS COMMISSION. Motion failed 2 — 3. (Fliflet, Lundgren, Smith
— nay)
Councilmen:her Smith, seconded by Councilmen:her Filllet, moved TO APPOINT ELLEN
NEUENFELD TO THE PARKS COMMISSION. Motion passed 5 — O.
Councilmember Fliflet moved to appoint Kristina Lundquist to the Planning Commission.
Motion passed 5 — O.
ITEM 12: Commercial Wedding Ceremony Venue
Planning Director Wensman presented the request for approval of an Ordinance Amendment and
an Interim Use Permit to allow operation of a commercial wedding ceremony venue at 11658
50th Street North. Wensman noted public hearing requirements and stated the hearing was
noticed as required. Planning Commission cotnments and recommended conditions of approval
were presented and discussed. Applicant Danielle Hecker reviewed research conducted and
work she has put into bringing the project to this point. Ms. Hecker also addressed requested
text amendments concerning owner present during events, -number of events per week, parking,
traffic and noise.
Paul Nielsen, 4819 Lily Ave, N., commented on traffic that will be generated by the wedding
venue.
Alana Hardt, 3309 Lampert Ave. N., stated her full support for the wedding venue and values
living in an area with local businesses.
Chip Longacre, 55'1' St. N., spoke in support of the proposal and stated he holds weddings and
other events at his property and has had no problems.
.Jeffrey Saffle, 11180 5011 St. N., stated that noise could be an issue and approval could create a
precedent for commercial use in residential areas.
Pamela Chickett, 5711 Linden Ave. N., stated a concern for Sanctuary residents and asked that
Mr. Landucci's proposal should be looked at in conjunction with the wedding venue.
James Tenpas, 11330 50`h St. N., stated concerns about noise and changing the ordinance for one
person.
Janet Thompson, 11491 5011' expressed concern about increased traffic and noise.
Rebecca Tenpas, 11330 501h St. N., objected to the ten year term of the Interim Use Pennit and
allowing a zoning text amendment that only benefits one person.
Jean Madrinich, 11240 5011) St. N., stated concerns about alcohol consumption and noise.
Page 2 of 6
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 16, 2016
Austin Anderson, 11686 56`" St. N., stated he is the Sanctuary HOA President and related
neighborhood concerns about traffic if the road from Sanctuary is connected to the proposed
Landucci development.
Robert Williams, attorney representing a group of residents opposed to the proposal, stated that
the text of existing ordinance is being changed to benefit just one resident and questioned the
number of ceremonies that would be allowed.
Nathan Landucci, Legends developer, objected the setback discrepancy and asked the Council to
table approval so issues could be worked out.
Ben Backberg, 5693 Linden Ave. N., stated safety is the biggest concern with this proposal and
proposed waiting on approval.
Dennis Meissner, 4830 Lily Ave. N., stated concern that the Tana Ridge neighbors weren't
notified of the public hearing and feels 10 years is too long.
Carolyn Cary, 5701 Linden Ave. N., expressed opposition to Sanctuary being connected to the
Landucci development.
Bob Fossurn, 4996 Linden Tr. N., stated he is in support of the proposal and it should be
approved.
Carol Palmquist, 12202 55`1' St. N., stated full support for the application and added that barns
contribute to the rural character of the area and should be restored.
Jennifer Pelletier stated that it is the Council's duty to consider the impact on neighbors.
Michelle Chickett, 5711 Linden Ave. N., stated the barn is not rural character and expressed
concern about traffic.
Amy Vanderhoff, 11384 50th St. N., stated she is in favor of the proposal and reminded the
Council that people in support tend to stay home and people opposed tend to come to the
meetings.
The City Clerk read a summary of emails received prior to the meeting from residents who could
not attend.
The Council discussed the resident concerns and Planning Commission recommendations.
Councihnenzber Smith, seconded by Mayor Pearson, moved TO APPROVE ORDINANCE 08-
129 AMENDING THE LAKE ELMO CODE OF ORDINANCES, SECTION 154.310, SURD.
D, CHANGING THE MINIMUM CRITERIA TO SITES TEN ACRES OR GREATER,
LIMITING CEREMONIES TO NO MORE THAN 4 PER WEEK AND NO MORE THAN 3
PER DAY, REQUIRING THE OPERATOR OR A RESPONSIBLE DESIGNEE (A FAMILY
MEMBER, EMPLOYEE OR RESPONSIBLE DESIGNEE AT LEAST 21 YEARS OF AGE)
TO BE ON THE PREMISES FOR THE DURATION OF EACH EVENT, EXEMPTING
COMMERCIAL WEDDING CEREMONY VENUES FROM THE COMMERCIAL
SURFACING AND CURBING REQUIREMENTS OF CITY CODE SECTION 154.210.
Mayor Pearson moved TO AMEND THE MOTION TO REDUCE THE NUMBER OF
EVENTS TO 3 PER WEEK AND REQUIRE THE OPERATOR TO NOTIFY THE CITY
Page 3 of 6
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 16, 2016
WITH THE IDENTITY(IES) OF THE RESPONSIBLE DESIGNEE(S). Motion failed — no
second.
Councilmember Smith, seconded by Mayor Pearson, moved TO AMEND THE PRIMARY
MOTION TO STRIKE "3 PER DAY" AND REPLACE WITH "2 PER DAY".
Primary motion passed 3 — 2. (Fliflet, Lundgren — nay)
Councilmember Smith, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION
2016-12 APPROVING THE TEN YEAR INTERIM USE PERMIT FOR A COMMERCIAL
WEDDING CEREMONY VENUE LOCATED AT 11658 50TH STREET NORTH WITH 12
CONDITIONS.
Couneilnzember Bloyer, seconded by Mayor Pearson, moved TO REMOVE CONDITION #2.
Motion passed 3 — 0 — 2. (Fliflet, Lundgren — abstain)
Primary motion passed 3 — 2. (Fliflet, Lundgren — nay).
Agenda Items 16 and 20 were postponed to the next meeting due to the length of the
meeting.
ITEM 13: Arbor Glen Senior Living
Planning Director Wensman reviewed the request for a zoning text amendment, rezoning and
Conditional Use Permit to allow the construction of a senior living facility in the VMX zoning
district. Discussion was held regarding areas that allow congregate housing, setbacks, access and
parking. Wensman also presented the Planning Commission findings and recommended
conditions of approval.
Matt Frisbee spoke on behalf of the applicants and reviewed data on emergency calls at similar
senior living facilities.
Dick Weir, 3645 Laverne Ave. N., stated the community has needed this type of housing
years and he and his fellow residents support this proposal.
Barry Weeks, 3647 Lake Elmo Ave. N., stated that something like this has been needed for a
long time so seniors can stay in the community.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE
RESOLUTION 2016-10 APPROVING A COMPREHENSIVE PLAN TEXT AMENDMENT
TO INCREASE THE MAXIMUM ALLOWED DENSITY FOR SENIOR CONGREGATE
HOUSING FACILITIES WITHIA' SERVICES FROM 10 UNITS PER ACRE TO 16 UNITS
PER ACRE IN THE VMX DISTRICT. Motion passed 4 — 1. (Bloyer — nay)
Councilmember Moyer stated he is opposed to master planning and directing where building
occurs.
Page 4 of 6
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 16, 2016
Councihnember Smith, seconded by Councihnember Lundgren, moved TO ADOPT
ORDINANCE 08-129 REZONING LOT 1, BLOCK 1, BROOKMAN ADDITION FROM THE
GB -GENERAL BUSINESS TO VMX-VILLAGE MIXED USE ZONING DISTRICT. Motion
passed 5 — O.
Councilmember Smith, seconded by Councilmember Bloyer, moved TO ADOPT
RESOLUTION 2016-11 APPROVING OF A CONDITIONAL USE PERMIT FOR
CONGREGATE HOUSING (ARBOR GLEN SENIOR LIVING FACILITY) WITH
SERVICES WITH 12 CONDITIONS.
Mayor Pearson, seconded by Councihnenzber Bloyer, moved TO ADD CONDITION 13 THAT
THE APPLICANT DISCUSS WITH STAFF, INCLUDING THE FIRE CHIEF AND
LAKEVIEW AMBULANCE, AN EOUITABLE SOLUTION REGARDING EMERGENCY
SERVICES. Motion passed 3 — 2. (Fliflet, Lundgren — nay)
Primary motion passed 5 — O.
Councilmember Lundgren left the meeting at approximately 1:30 a.m.
ITEM 14: Approve City Administrator Contract
Councilmember Bloyer stated he would like to discuss and see a copy of the contract.
Councilmember Bloyer, seconded by Mayor Pearson, moved TO INSTRUCT THE CITY
ATTORNEY TO ENTER INTO NEGOTIATIONS WITH CLARK SCHROEDER TO SERVE
AS INTERIM ADMINISTRATOR THROUGH THE END OF THE YEAR. Motion failed 1
— 3. (Pearson, Fliflet, Smith — nay)
Councihnember Fliflet, seconded by Councilmember Smith, moved TO OFFER THE CITY
ADMINISTRATOR POSITION TO KRISTINA HANDT AND DIRECT THE CITY
ATTORNEY TO NEGOTIATE A CONTRACT TO BE BROUGHT BACK FOR CITY
COUNCIL APPROVAL AT THE NEXT MEETING. Motion passed 3 — 1. (Bloyer — nay)
COUNCIL REPORTS
Mayor Pearson: Congratulated Dr. Baillie of Cedar Vet Clinic on his award for
Veterinary of the Year by the Minnesota Veterinary Medical Association. Attended a meeting at
Washington County regarding the library and reported that Commissioner Kriesel called to
pledge is assistance with the library status issue. Held a Meet the Mayor event, met with school
district representatives to discuss the bus garage, invited the environmental committee to look at
potential grant opportunities for stormwater issues,
Councilmember Fliflet: No report
Councilmember Smith: Attended the bus garage meeting, apologized to Mr. Doerschner for her
actions after the previous meeting and stated it is time to be inclusive and work together.
Councilmember Lundgren: left the meeting at approximately 1:30 11.171.
Pa _ of 6
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 16, 2016
Councilmember Bloyer: Attended a County Board meeting regarding the library, reported on
the milfoil grant approved at the last meeting and explained that Lake Jane resident group was
advised by Ban' Engineering against pursuing a grant due to matching funds required.
STAFF REPORTS AND ANNOUNCEMENTS
Interim City Administrator Schroeder: absent
City Clerk Johnson: No report.
Finance Director Bendel: Assisted with the State of Minnesota audit on the Valley Cartage
grant and has closed the file satisfactorily.
City Attorney Sonsalla: Working on templates with the Engineering and Planning
Departments.
Planning Director Wensman: No report.
City Engineer Griffin: No report.
Mayor Pearson, seconded by Councilmember Moyer, moved TO ENTER EXECUTIVE
SESSION. Motion failed 2 — 2. (Fliflet, Smith — nay)
Meeting adjourned at 2:14 a.m.
ATTEST:
Julie Johnson, City Clerk
LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
Page 6 of 6
CITY OF LAKE ELMO
CITY COUNCIL SPECIAL MEETING MINUTES
MARCH 8, 2016
CALL TO ORDER
Mayor Pearson called the meeting to order at 6:05 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, and Jill Lundgren.
ABSENT: Councilmember Bloyer
Staff present: Interim Administrator Schroeder, City Attorney Sonsalla, and City Clerk Johnson.
Mayor Pearson, seconded by Councihnember Fliflet, moved TO ADD STAFF REPORT TO THE
AGENDA. Motion passed 4 — 0
CITY ADMINISTRATOR CONTRACT
Councilmember Fliflet reviewed the general terms of the contract. Councilmember Smith suggested a
perfonnance review after six months.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE THE CITY
ADMINISTRATOR CONTRACT AND AUTHORIZE THE MAYOR AND CLERK TO SIGN IT.
Motion passed 4 — O.
STAFF REPORT
Interim Administrator Schroeder reported on correspondence received on pending litigation and
suggested scheduling a meeting with the City Council and attorneys representing the parties.
Consensus was reached to schedule a special meeting for Monday, March 14, 2016 at 8:00 a.m.
Mayor Pearson, seconded by Councilmember Lundgren, moved to adjourn at 6:25 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
Mike Pearson, Mayor
Julie Johnson, City Clerk
AYOR & COUNCIL co UNICATION
DATE: March 15, 2016
CONSENT
ITEM
MOTION
AGENDA ITEM: Approve Disbursements in the amount of $290,869.18
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ()ItI)ER
lutroduetion or ..... ........ City Administrator
..... .......... Administrator
Questions from Council to Staff Mayor Facilitates
Call lor Motion ..... ...... Mayor & City Council
Mayor & City Council
Action on Motion....... ........... ............... ...... ....... ..... ......... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $290,869.18
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $290,869.1& No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
-- page
City Council Meeting [Consent Agenda hem _
March 15, 2016
BACKGROUND INFORMATION/STAFF REPORT,: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Anionnt Description
ACH $ 11,736.27 Payroll Taxes to IRS & MN Dept of Revenue 03/03/16
ACH S 6,281.50 Payroll Retirement to PERA 03/03/16
DD7036-DD7062 S 28,892.49 Payroll Dated (Direct Deposits) 03/03/16
44055-44107 $ 243,838.92 Accounts Payable 03/15/16
2755 120.00 Library Card Reimbursement 03/15/16
TOTAL $ 290,869.18
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$290,869.18.
ATTACHMENTS:
Accounts Payable — check registers
page 2 --
Accounts Payable
To Be Paid Proof List
User: PanyB
Printed: 03/10/2016 - 12:34 PM
Batch: 003-03-2016
Invoice #
inv Date
ASPENQ Aspen Equipment Co.
10159510 02/03/2016
101-430-3100-42210 Equipment Parts
10159510 Total:
ASPENQ Total:
Amount Quantity Pint Date Description Reference Task Type PO tt Close POLine
42.00 0.00 03/15/2016 parts No 0000
42.00
42.00
B1FFS Biffs Inc.
Balance due 03/02/2016 22.42 0.00 03/15/2016 Portable restroonis No 0000
101-450-5200-44120 Rentals - Buildings
Balance due Total: 22,42
B1FFS Total: 22.42
CARDMEMB Carclincniber Service
02192016 02/19/2016 78.95 0.00 03/15/2016 Shop supplies - No 0000
101-430-3100-42150 Shop Materials
02192016 02/19/2016 165,00 0.00 03/15/2016 Boots No 0000
101-430-3100-44170 Uniforms
02192016 02/19/2016 19.49 0.00 03/15/2016 Personal No 0000
101-000-0000-11500 Accounts Receivable
02192016 02/19/2016 193.73 0.00 03/15/2016 Building supplies No 0000
1(11-450-5200-42230 Building Repair Supplies
02192016 02/19/2016 308.47 0.00 03/15/2016 Office supplies - No 0000
101-430-3100-42000 Office Supplies
02192016 02/19/2016 64.26 0.00 03/15/2016 Holiday No 0000
101-420-2220-44300 'Miscellaneous
02192016 02/19/2016 293.86 0.00 03/15/2016 Replacement bulbs overhead No 0000
101-420-2220-42000 Office Supplies
02192016 02/19/2016 45.00 0.00 03/15/2016 Constant contact No 0000
101-410-1450-43180 Information Technology/Web
02192016 02/19/2016 31.04 0.00 03/15/2016 1099 envelopes - No 0000
101-410-1520-42000 Office Supplies
02192016 0219/2016 50.00 0.00 03115/2016 PW software No 0000
101-430-3100-43180 Information Technology/Web
AP - To Be Paid Proof List (03/10116 - 12:34 PM)
Page 1
Invoice # Inv Date
Task Type
l'O t Close POLine
Amount Quantity Pint Date Description Reference
02192016 02/19/2016 117.83 0.00 03/1512016 1095 software
101-410-1520-43180 Software Support
02192016 02/19/2016 78.65 0.00 03/15/2016 Miscellaneous
101-410-1320-44300 Miscellaneous
02192016 02/19/2016 35.83 0.00 03/15/2016 Truck repair
101-420-2400-44040 Rcpairs/Maint Eqpt
02192016 02/19/2016 102.81 0.00 03/15/2016 Fuel
101-420-2400-42120 Fuel. Oil and Fluids
02192016 02/19/2016 255.07 0.00 03/15/2016 Books
101-420-2400-44350 Books
02192016 02%19/2016 149.96 0.00 03115/2010 Supplies
206-450-5300-42000 Office Supplies
02192016 02/19/2016 463.29 0.00 03/15/2016 Collections
206-450-5300-42500 Library Collection Maintenance
02192016 Total: 2.453.24
CARDMEMB Total: 2,453.24
CARQUEST Car Quest Auto Parts
2055-360886 03/08/2016 -54.58 0.00 03/15/2016 Credit memo
101-450-5200-42210 Equipment Parts
2055-360886 Total: -54.58
2055-372027 03/08/2016 -10.24 0,00 03/15/2016 Credit memo
101-450-5200-42210 Equipment Parts
2055-372027 Total: -10.24
2055-372838 03/08/2016 100.32 0.00 03/15/2016 Equipment parts
101-450-5200-42210 Equipment Parts
7055-377838 03/08/2016 87.19 0.00 03/15/2016 Equipment- parts
101-450-5200-42210 Equipment Parts
2055-372838 Total: 187,51
CARQUEST Total: 122.69
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
COMCAST Comcast
02/27/2016 7.90 0.00 03/15/2016 Monthly service No 0000
101-420-2220-44300 Miscellaneous
Total: 7.90
COMCAST Total: 7.90
CTYBLOOM City of Bloomington
Feb16 07;79/2016
601-494-9400-42270 Utility System Maintenance
Feb16 Total:
AP - To Be Paid Proof List (03110/16 - 12:34 PM)
31.50 0.00 03/15/2016 Lab bacteria testing - February
31.50
No 0000
l'age 2
invoice / Inv Date
Amninit Quantity Pint Dote Description Reference Task Type PO # Close POLine #
CTYBLOONI Total: 31.50
CTYOAKDA City of Oakdale
Feb 2016 02/29/2016
601-000-0000-20803 WAC due Oakdale
Feb 2016 Total:
CTY DAIWA Total:
8,000.00 0.00 03/15/201.6 New connections - Water - Feb 2016
8,000,00
8,000.00
No 0000
CTYOAKDP City of Oakdale
10000460-01 02/29/2016 4,920.93 0.00 03/15/2016 Water meter - South Pit 2/02-3/01/16 No 0000
601-494-9400-43820 Water Utility
10000460-01 Total: 4,920.93
2016(12195074 02/19/2016 104.00 0.00 03/1512016 CV2 - oil change, tires, battery No 0000
101-420-2220-44040 Repairs/Mau Eqpt
201602195074 Total: 104.00
CTYOAKDP Total: 5,024.93
ELAMMERS Eckberg Lammers, P.C.
02 2016 02/29/2016 3,507.02 0.00 03/15/2016 Prosecution services - No 0000
101-420-2150-43045 Attorney Criminal
02 2016 Total: 3,507.02
411 02/29/2016 2,109.00 0.00 03/15/2016 1-lardy Dog Case - legal fees No 0000
101-000-0000-11500 Accounts Receivable
411 Total: 2,109.00
ELAMMERS Total: 5,616,02
ELECTPUM Electric Pump, Inc
0057330-IN 02/29i2016 512.95 0.00 03/15/2016 Litt station repairs No 0000
602-495-9450-44030 Repairs\Maint Imp Not Bldgs
0057330-IN Total: 512.95
ELECTPUM Total: 512.95
EMERGRES Emergency Response Solutions
5802, 5826 02/17/2016 1,020.00 0.00 03/15/2016 Foam - Whistling Valley Fire No 0000
101-420-2220-42400 Small Tools & Equipment
5802, 5826 Total: 1.020.00
5896 02/26/2016 595.00 0.00 03115/2016 Restock foam at both stations No 0000
101-420-2220-42400 Small Tools & Equipment
5896 Total: 595.(10
AP - To Be Paid Proof List (03/10/16 - 12:34 PM) Page 3
invoice # Inv Date
"%moll fit Q111111 ti ty Pint Date Description Reference Task Type PO # Close POLine
EMERGRES Total: 1,615.00
F1RSTTIR First State Tire Recycling
99860 03/04/2(116 211.80 0.00 03/15/2016 tire recycling, - No 0000
101-430-3100-44380 Clean-up Days
99860 Total: /11.80
F1RST1'IR Total: 211,80
FOCUS Focus Engineering, Inc.
2552-2556 02/29/2016 206.25 0.00 03/15/2016 Building No 0000
101-420-2400-43030 Engineering
2552-2556 02/29/2016 225.00 0.0(1 03/15/2016 PW No 0000
10E-430-3100-43030 Engineering Services
2552-2556 02/29/2016 2,894.16 0,00 03/15/2016 General No 0000
101410-1930-43030 Engineering Services
2552-2556 02/29/2016 845,00 0.00 03/15/2016 Planning No 0000
101-4 10-1910-43030 Engineering Services
2552-2556 02/29/2016 220,00 0,00 03/15/2016 ROW No 0000
101-430-3100-43030 Engineering Services
2552-2556 Total: 4,390.41
2557 02/29/2016 1,005.00 0,00 03115/2016 Water No 0000
601-494-9400-43030 Engineering Services
75,57 02/29/2016 840.00 0.00 03/15/2016 Sewer - No 0000
60/-495-9450-43030 Engineering Services
2557 02/29/2016 17/.50 0.00 03/15/2016 Surface Water No 0000
603-496-9500-43030 Engineering Services
2557 Total: 2,017.50
2558 02/29/2016 1,559,16 0,00 03/15/2016 Transportation & Traffic No 0000
409-480-8000-43030 Engineering Services
2558 01/2912016 1,557.50 0.00 03/15/2016 Street Maintenance No 0000
409-480-8000-43030 Engineering Services
2558 02/29/2016 296.25 0.00 03/15/2016 Municipal Aid No 0000
409-480-8000-43030 Engineering Services
2558 Total: 3,412,91
2559 07129/2(116 210.00 0.00 03/15/2016 CSAH 15 No 0000
602-495-9450-43030 Engineering Services
2559 Total; 210.00
2560 02/29/2016 3,950.80 0.00 03/15/2016 LE Ave Corridor No (1000
409-480-8000-43030 Engineering Services
2560 Total: 3,950.80
2561 02/29/2016 210.00 0.0(1 03/15/2016 State Highway 36 No 0000
409-480-8000-43030 Engineering Services
2561 Toial: 210.00
AP - To Be Paid Proof List (03/10/16 - 12:34 PM)
Page 4
Invoice # Inv Date
A mono t Quantity Pint Date Descrip tin)] Re fc rem ee
2562 02/29/2016
601-494-9400-43030 Engineering Services
2562 Total:
2563 07/2912016
601-494-9400-43030 Engineering Services
2563 Total:
2564 02/29/2016
409-480-8000-43030 Engineering Services
2564 Total:
2565 02129/2016
409-480-8000-43030 EnRineering Services
2565 Total:
2566 02/29/2016
409-480-8000-43030 Engineering Services
2566 Total:
2567 02/29/2016
409-480-8000-43030 Engineering Services
2567 Total:
2568 02/29/2016
601-494-9400-43030 Engineering Services
2568 Total:
2569 02/29/2016
409-480-8000-43030 Engineering Services
2569 Total:
7570 02/29/2016
409-480-8000-43030 Engineering Services
2570 Total:
2571 02/29/2016
803-000-0000-22910 Developer Payments
2571 Total:
2572 02/29/2016
S03-000-0000-22910 Developer Payments
2572 Total:
2573 02/29/2016
803-000-0000-22910 Developer Payments
2573 Total:
2574 02/29/2016
8.03-000-0000-22910 Developer Payments
2574 Total:
2575 02/29/2016
803-000-0000-22910 Developer Payments
2575 Total:
2576 02/29/2016
803-000-0000-22910 Developer Payments
2576 Total:
AP - To Be Paid Proof List t 03/10116 - 12:34 PM)
1,293.75 0.00 03/15/2016 Inwood Booster Station
1,635.00 0,00 03/15/2016 Inwood Trunk Watermain
443,75 0.00 03/15/2016 39th STreet
16250 0.00 03/15/2016 Eagle Point Blvd
1,060,00 0.00 03/15/2016 CSAII 13
4,092.50 0.00 03/15/2016 2016 Street improvement
1,8 1125 0.00 03/15/2016 Inwood Water tower
1, I 10.32 0,00 03/15/2016 2016 Seal Coat
195.00 0.00 03/15/2016 Old Village Phase 2 Streets
763.75 0.00 03/15/2016 Village East Trunk Sewer
1..067.09 0.00 03/15/2016 Lennar 194
430.00 0.00 03/15/2016 Boulder Ponds
146.25 0.00 03/15/2016 Hunters Crossing
585.00 0.00 03/15/2016 Wildflower
783.75 0.00 03/15/2016 Village Preserve
1,293.75
1.635.00
443.75
162.50
I ,060,00
4,092.50
1,811.25
1,1 10.32
195.00
763.75
1,067.09
430.00
14625
585.00
783.75
Task
Type
PO # Close POLiiie #
No
No
0000
0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 5
;ttvolee #
Inv Date
2577 02129/2016
803-000-0000-229 I0 Developer Payments
2577 Total:
2578 02/29/2016
803-000-0000-229I0 Developer Payments
2578 Total:
2579 02129/2010
803-000-0000-22910 Developer Payments
2579 Total:
2580 02129/20 I 6
S03-000-0000-22910 Developer Payments
2580 Total:
2581 02/29/2016
803-000-0000-22910 Developer Payments
2581 Total:
2582 02/29/2016
803-000-0000-22910 Developer Payments
2582 Total:
2583 02/29/2016
803-000-0000-22910 Developer Payments
2583 Total:
2584 02/29/2016
803-000-0(100-22910 Developer Payments
2584 Total:
2585 02/29/2016
803-000-0000-22910 Developer Payments
2585 Total:
2586 02/29/20 6
803-000-0000-22910 Developer Payments
2586 Total:
2587 02/2912010
803-000-0000-22910 Developer Payments
2587 Total:
7588 07/79/2016
S03-000-0000-22910 Developer Payments
2588 Total:
7589 02129/2016
803-000-0000-22910 Developer Payments
2589 Total:
2590 02/29/2010
803-000-11000-22910 Developer Payments
2590 Total:
FOCUS Total:
A Mount Quantity Pint Date Description Reference Task Type PO 4 Close POLine #
1,722:28 0,00 03/15/2016 Easton Village No 1)000
1,222.28
773.75 0.00 03/15/2010 Savona 11 No 1)000
773.75
L081.31 0.00 03115/2016 Hans Hagen No 0000
1,081.31
158.75 0.00 03/15/2010 Hunters Crossing 11 No 0000
158.75
567.50 0.00 03/15/2(116 Savona 111 No 0000
567.50
477.50 0.00 03/15/2016 Auto Owners No 0000
477.50
915.00 0,00 03/15/2016 Legends No 0000
915.00
60.00 0.00 03/15/2016 ISd 916 School No 0000
60.00
420,00 0.00 03/15/2016 Arbor Glen No 0000
420.00
1,142.50 0.00 03/15/2016 Horne 2 Suites No 0000
1,142.50
2,661.66 0.00 03/15/2016 Savona IV No 1)000
7,601.66
2,413.75 0.00 03/15/2016 Inwood 111 No 0000
2,413.75
337.50 0.00 03/15/20 I 0 Boulder Ponds II No 0000
337.50
60.00 0,00 03/15/2010 Village Preserve 11 No 0000
60.00
42,003.03
AP - To Be Paid Proof List (03/10116 - 12:34 PM)
Page 6
ITIVOICe
Inv Dale
GKSERVIC G&K Services
1182565986 02/24/2016
101-430-3100-441 70 Unit -brills
1182565986 Total:
1182577437 03/02/2016
101-430-3100-44170 Uniforms
1182577437 Total:
1182533923 03/09/2016
101-430-3100-44170 Unifortns
1132588923 Total:
93766353 02(18/2016
101-430-3100-44170 Uniforms
93766353 Total:
GKSERVIC Total:
Amount Quantity Pott Date Description Reference Task Type PO # Close POljne
85.05 0.00 03/15.'2016 Uniforms No 0000
85.05
35.15 0.00 0.3/1512016 Uniforms No 0000
35.15
35.15 0.00 03/15/2016 Uniforms No 0000
35.15
143.58 0,00 03/15/2016 Uniforms - Gustafson No 0000
143.58
298.93
GORMANS Gonnaus Restaurant
03/09/2016 1,225.81 0,00 03/15/2016 Balance due for water filters No 0000
601-494-9400-42270 Utility System Maintenance
Total: 1,225.81
GORMANS Total: 1.225.81
HOLIDAYI Holiday Inn & Suites
CC Meeting 02/15/2016
101-410-1110-44300 Miscellaneous
CC Meeting Total:
HOLIDAY1 Total:
HOTSY HotsyMinnesota.com
51338 02/29/2016
101-430-3100-44010 Repairs/Mainldg
51338 Total:
HOTSY Total:
1NNOVAT Innovative Office Solutions
1N0821381 06/22/2015
101-410-I320-42000 Office Supplies
1N0821381 Total:
IN0984621 1 1I17/2015
101-410-1910-42000 Office Supplies
IN098462 I Total:
IN 1097954 02/29/2016
101-4:50-5200-42000 Office Supplies
775.01 0.00 03/15/2016 Off -site council meeting No 0000
275,01
275,01
76.90 0.00 03/15/2016 Building repairs No 0000
76.90
76.90
546.21) 0,00 03/15/2016 Supplies No 0000
546.20
24.25 0,00 03/15/2016 Name Plate - Wetisman No 0000
74.25
12,48 0.00 03/15/2016 Name Plate - Colerner No 0000
AP - To Be Paid Proof List (03110.1 6 - 12:34 PM) Page 7
Invoice # Inv 1.)ate
I N1097954 Total:
IN1099623 03/01./2016
101-410-1320-42000 Office Supplies
IN I 099623 03/01/2016
101-410-1910-42000 Office Supplies
1N1099623 03/01/2016
101-420-2400-42000 Office Supplies
1N1099623 03/01/2016
I 01-420-2220-42000 Office Supplies
IN1099623
I N1102862 (73/(13/2016
101-4117-1910-42001) Office Supplies
IN 1102862 Total:
IN1106156 03/07/2016
101-410-1910-42000 Office Supplies
INI 106156 03107/2016
101-410-1320-42000 Office Supplies
IN1106156 Total:
INNOVAT Total:
JANIKING lani-King of Minnesota, Inc
M1N03160388 03/01/2016
101-410-1940-44010 Repairs/Maint Contractual Bldg
IMIN03160388 Total:
JANIKING Total:
Landscap Landscape Architecture, Inc
Task Order 15 03/04/2016
803-000-0000-22910 Developer Payments
Task Order 15 Total:
Task Order 16 03/04/2016
803-000-0000-22910 Developer Payments
Task Order 16 Total:
TAsk Order 17 (13/04/2016
S03-000-0000-22910 Developer Payments
TAsk Order 17 Total:
Task Order 18 03/04/2016
803-000-0000-22910 Developer Payments
Task Order 18 Total:
Tusk Order I 9 03104/2016
803-000-0000-22910 Developer Payments
Task Order 19 Total:
AP - To Be Paid Proof List (03/10/16 - 12:34 PM)
Amount_ Quantity Pm( Date Deseriptinn Reference
12.4S
69,97
9,76
6,92
24.42
0.00
0.00
0.00
0.00
03/15/2(716
03/15/2016
03/15/2016
03/15/2016
Mtn
Supplies
Supplies
Supplies
Supplies
I I 1.07
68.00 0.00 03/1512016 Business cards - Becker
68.00
19,30 0.00 03/15/2016 Name Plate - Becker
62.85 0.00 03/15/2016 Name plates - various
82.15
844.15
Task
326,65 0,00 03/15/2016 Cleaning Service - City hall
326.65
326.65
980.00
980.00
721.60
721.60
500.00
500.00
998.20
998.20
5(7(7.00
500.00
0.00 03/15/2016 lst payment - Savona IV
0.00 03/15/2016 Inwood III - 1st payment
0.00 03/15/2016 Inwood 1 - 1st payment
0.00 03/15/2016 Savona I- Ill 1st payment
0,00 03/15/2016 Boulder Ponds - 11
t4 Close POLine
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No
0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 5
Invoice 3tiv ljale
Landscap Total:
LEOIL Lake Elmo Oil, Inc,
02/29/2016
101-430-3100-42120 Fuel, Oil and Fluids
02/29/2016
I 01-420-2220-42120 Fuel, Oil and Fluids
Total:
LEOIL Total:
Lillie Newspapers Inc. Lillie Suburban
Acct 007148 02/29/2016
101-410-1320-43510 Legal Publishing
Acct 007148 02/29/2016
101-410-1320-43510 Legal Publishing
Acct 007148 0709/2016
101-410-1320-43510 Legal Publishing
Acct 007148 02/29/2016
101-410-1320-43510 Legal Publishing
Acct 007148 Total:
Lillie Total:
LINDIIOME Lindstrom limes
21115-047 02/29/2016
803-000-0000-22900 Deposits Payable
2015-047 Total:
LINDHOME Twat:
LMCIT League of MN Cilies Ins. Trust
52060 02/29/2016
101-410-1320-43610 Insurance
52060 02/29/2(116
101-420-2220-43630 Vehicle Insurance
52060 02129120(6
101-420-24-00-43630 Insurance
52060 02/29/2016
101-430-3100-43630 Insurance
52060 02/29/2016
101-450-5200-43630 Insurance
52060 02/29/2016
206-450-5300-43630 insurance
AP - To Be Paid Proof List (03/10/(6 - 12:34 PM)
mount Quantity Pint Date Description Reference
3,699.80
59.02
28L15
340.17
340.17
67.50
45.60
180.00
163.13
456,23
456.23
1,000,00
1,000.00
1,000.00
26,121.00
7,290.00
178.00
15,105,00
3,079.00
1,637,00
0.0 0 03 / 5/2 0 1 6 Fucl
0.00 03'15/2016 Fucl
0.00
0.00
0.00
0311512016
03115/2016
03/1512016
Inwood Trunk Watermain
2016 Budget Summary
Inwood Booster Station
0.00 03/15/2016 2016 Street, Drainage & Utility
0.00 03/15/2016 Escrow refund - 10550 Stillwater Blvd
0.00 03/15/2016 2016 Annual Premium Admin
0.00 03/15/2016 2016 Annual Premium - Fire
0,00 03/15%2016 2016 Annual Premium - Bldg
0.00 03/15/2016 2016 Annual Premium - PW
0.00 03/1512016 2016 Annual Premium - Parks
0.00 03/15/2016 2016 Annual Premium - Library
Task
Type PO 1/ Close POLine 4
No
No
No
No
No
No
No
0000
0000
0000
0 000
0000
0000
0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 9
Iuv Date A0101.41“ Quantity Pint Date Description Reference Task Type PO # Close Mine #
52060 02/29/2016
601-494-9400-43610 Insurance
52060 02/29/2016
602-495-9450-43610 Insurance
52060 Total:
52061 07/290016
101-41U-1320-41510 Workers Compensation
52061 Total:
LMCIT Total:
LSCVFD Lower St Croix Valley Fire
02/17/2010
101-420-2220-44300 Miscellaneous
Total:
16147 02'77/7016
101-420-2220-44370 Conferences & Training
16147 Total:
LSCVFD Total:
MARONEYS Maroney's Sanitation, Inc
614655 03/0212016
101-410-1940-43840 Refuse
614655 03/02/2016
101-420-2220-43840 Refuse
614655 03/02/2016
101-430-3100-43840 Refuse
614655 03/02/201 6
I 01-420-2220-43840 Refuse
614655 03/02/2016
206-450-5300-43840 Refuse
614655 Total:
MARONEYS Total:
MENARDSO Mertards - Oakdale
99256 03/01/2016
101-450-5700-42400 Small Tools & Minor Equipment
99256 'Total:
MENARDSO Total:
MENARDST Menards - Stillwater
82835 02/291-., 016
101-450-52011-42230 Building Repair Supplies
8.975.00 0.00 03/15/2016 2016 Annual Premium - Water
581.00 0.00 03/15%2016 2016 Annual Premium - Sewer
62,966.00
5,538.00
5,538,00
68,504,00
0.00 03/15/2016 WC renewal
21.37 0,00 03/15/2016 R eimburse for rehab supplies at tire
21.37
1,000.00 0,00 03/1512016 First Responder Training
1,000.00
1,021.37
112,94
49,71
216.67
216.67
49.89
645.88
645.88
0,00 03/15/2016 Waste removal - City hall
0.00 03/1512016 Waste removal - Fire
0.00
0.00
0.00
03/15/2016
03/15/2016
03/15/2016
Waste removal - PW
Waste removal - Fire
Waste removal - Library
47,45 0.00 03/15/2016 Tools
47.45
47.45
23.25 0.00 03115/2016 Building repair
No
No
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
00011
0000
0000
0000
0000
0000
AP - To Be Paid Proof List ((13110/16 - I 2:34 PM) Page 10
Invoice r- Inv Date
Amount Quantity Pnit Date Description Reference Task Type PO # Close POLine #
82835 Total: 23.25
82896 0310112016 14.09 0,00 03/15/2016 Building repair
101-450-5200-42230 Building Repair Supplies
82896 Total: 14.0.9
82940 03/02/2016 52.97 0.00 03/15/2016 Buildim2, repair supplies
1(11-4A:0-5200-42230 Building Repair Supplies
82940 Total: 52.97
MENARDST otal: 90.31
METCOU Metropolitan Council
Feb 2016 03/10/2016
602-000-0000-20802 SAC due Met Council
Feb 2016 Total:
Feb 2016 - D 03/10/2016
602-000-0000-37220 SAC Early l'ay discountfrevenue
Feb 2016 - D Total:
METCOii Total:
4'7,245,00 0.00 03/15/2016 SAC Charges - Feb 2016
47,745.00
-422.45 0.00 03/15./2016 SAC Charges - Feb 2016 - early pay
-4')2.45
41,822.55
METSAC Metropolitan Council
1052996 03./01/2016 1,289.5S 0.00 03/15/2016 Waste water services
602-495-9450-43820 Sewer Utility - Met Council
1052996 Total: 1,289.58
METSAC Total: 1,289.58
MILLEREX Miller Excavating, Inc,
20331 03/02/2016
601-494-9400-42270 Utility System Maintenance
20331 Total:
MILLEREX Total:
NATI-T. National Fire Codes
6632909X 03/07/2016
101-420-2220-44330 Dues S.: Subscriptions
6632909X Total:
NATFC Total:
NCPE RS 566200-NCPERS Minnesota
5662216 02/2312016
101-000-0000-21708 Other Benefits
5662216 Total:
2,831,93 0.00 03/15/2016 Water Main Break - Stillwater Blvd
2,831.93
2,831.93
1,450.00 0.00 03/15/2016 NFPA Codes - annual renewal
1.450.00
1,450,00
96.00 0,00 03/15/2016 March Premium
96.00
AP - To Be Paid Proof List (03/ ) Of 1 6 - 12:34 PM)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page II
lovoiee 6 lire Date
Amnon( Quantity Pint Date Pcscriptioo Reference Task Type PO # Close POLioe fi
NCPERS Total: 96.00
ONECALL Gopher State One Call
6020488 02/19/2016 134.85 0.00 03/15/2016 Monthly tickets No 0000
I 01-430-3100-43150 Contract Services
6020488 Total: 134.85
ONECALL Total: 134.85
PERFORM Performance Pools & Spa, Inc
2015-094 0209/70 16
803-000-0000-22900 Deposits Payable
2015-094 Total:
PERFORPO Total:
500,00 0.00 03/15/2016 Escrow refund - 4037 Kindred Way No 0000
500.00
500,00
PINKY Pinky's Sewer Service, Inc.
70749 02/2912016 100.00 0100 03/15/2016 Pumped two tanks - No 0000
206-450-5300-44010 Repairs/Maint Bldg
70749 Total: 100.00
PINKY Total: I 00.00
PIONEERP Pioneer Press
216520397 07P90016 433.40 0.00 03/15/2016 Legal Publications No 0000
101-410-1320-43510 Legal Publishing
216520397 Total: 433.40
PIONEERP Total: 433.40
RCM RCM Specialties, Inc
5326 03/03/2016 0.00 03115/20 I 6 Emulsion
I 01-430-3120-42240 Street Maintenance Materials
5326 Total: 280.32
RCM Total: 280.32
No 0000
RIVRCOOP River Country Cooperative
02/19/2016 487.51 0.00 03/15/2016 Fuel No 0000
101-420-2220-42120 Fuel, Oil and Fluids
Total: 487.51
RIVRCOOP Total: 487.51
30 - To Be Paid Proof List (1)3/10/16 - (2:34 PM) Page 12
Invoice ?, Inv Date
ROGERS Rogers Printing Services
21179 0206/2016
101-410-1320-42030 Printed Forms
21179 Total:
ROGERS Total:
...A mount Quantity Pint Date Description Reference
690.00 0.00 03/15(2016 Receipt hooks
690.00
690.00
SAMBATEK Sainhatek, Inc
7129 03.:08/2016 1,125.00 0.00 03/15/2016 Legends
803-000-0000-22910 Developer Payments
7129 03/08/2016 550.69 0.00 (13/15./2016 General Planning
101-410-1910-43150 Contract Services
7129 03/08/2016 159,00 0.00 03/15/2016 Arbor Glen
S03-000-0000-22910 Developer Payments
7129 Total: 1,834,69
SAMBATEK Total: 1,834,69
Task Type PO, tt Close POLine
No 0000
No 0000
No 0000
No 0000
SCHELFH 0 Schelfhout Mirelle
2014-685 1)2/29/2016 500.00 0,00 03/15/2016 Escrow refund - 561 Julep No 0000
803-000-0000-22900 Deposits Payable
2014-685 Total: 500.00
SCHELFHO Total: 500,00
TKDA TKDA, Inc.
002016000347 02/15/2016 2,557,19 0,00 03/15/2016 Eagle Point Blvd No 0000
409-480-S000-43030 Engineering Services
002016000347 Total: 2,557.19
TKDA Total: 2,557.19
TOOLGUY The Tool Guy, LLC
12549.12554 01/12/2016 145.16 0.00 03/15/2016 Tools No 0000
101-430-3100-42400 Small Tools & Minor Equipment
12549,12554 Total: 145.16
14304 03/08/2016 27.68 0.00 03/15/2016 Tools - No 0000
101-430-3100-42400 Small Tools & Minor Equipment
14304 Total: 27.68
TOOLGUY Total: 172.84
KUT1 Truck Utilities Inc,
295302 02/24/2016 73.92 0,00 03/15/2016 Equipment repair
101-4 c0-5200-44040 Repairs/Maim Eqpt
295302 Total: 73,92
AP - To Be Paid P root' List (03110/1 6 - 12:34 PM)
No 0000
Page 13
invoir.T.
inv Date A mount Quantity Putt Da le Description
295574 03/02/2016
101-450-5200-44040 Repairs/Mint Eqpt
295574 Total:
TRKU11 iota!:
42.75 0.00 03/15/2016 Equipment repair
42.75
116.67
WASH E Washington County
84247 03/03/2016 1,200,00
101-410-1410-43150 Contract Services
84247 Total: 1,/00.00
WASH EL EC 'Total: 1,200.00
Reference
T:ozic Type PO # Close ['Mine #
0.00 03/15/2016 Autotrwk Maintenance
WASHTAX Washington County
85385 03/09/2016 35.00 0.00 03/15/2016 Tax Levy hook
101-410-1520-44300 Miscellaneous
85385 03/09/2016 35.00 0.00 03/15/2016 Top 10 Taxpayers
101-410-1520-44300 Miscellaneous
85385 Total: 70.00
WASHTAX Total: 70.00
WEEKSEND Weeks -End Signs & Graphics
2173 03/0 I/2016
101-430-3 l 20-42260 Sign Repair Materials
2173 Total:
WEEKSEND Total:
WENDT Wendt Kevin
CC 2.16,16 03/0212016
101-410-1110-44300 Miscellaneous
CC 2.16.16 Total:
WENDT Total:
Whiteani White Anita
CC 3,2.16 03/0212016
101-410-1450-43620 Cable Operations
(.'C 3.2.16 Total:
CC 3.2.16- B 03/02/20 I 6
I 01-410-1450-43620 Cable Operations
CC 3.2.16- B Total:
Whileani Total:
AP - To Be Paid Proof List (03/10/16 - 12:34 PM)
No 0000
No MOO
No 0000
0000
45,00 0.00 03/15/2016 Weight restriction lettering No 0000
45,00
45.00
2,018.75 0.00 03/15/2016 2.16.16 CC meeting - Parlementarian No 0000
2,018,75
2,018.75
55.00 0,00 03/15/2016 Cable Operations CC 3.2.16
55.00
25.00 0.00 03/15/2016 Cable Operations Bonus
25.00
80.00
No 0000
No 0000
Page 14
invoice tt
Iry Date
XCEL Xcel Energy
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
602-495-9450-438.10 Electric Utility
03032016 03/10/20 16
101-'130-3160-43810 Street Lighting,
03032016 03/10/2016
101-430-3160-43810 Street Lighting
03032016 03/10/2016
101-420-2220-43810 Electric Utility
03032016 03/10/2016
101-410-1940-43810 Electric Utility
03032016 03/10/2016
101-430-3160-43810 Street Lighting
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
601-494-9400-43810 Electric Utility
03032016 03/10/2016
101-430-3160-43810 Street Lighting
03032016 03/10/2016
101-450-52011-43810 Electric Utility
03032016 03/10/2016
602-495-9450-43810 Electric Utility
03032016 03/10/2016
602-495-9450-43810 Electric Utility
03032016 03/10/2016
I01-420-2220-4381 0 Electric Utility
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
101-430-3160-43810 Street Lightine.
03032016 03/10/2016
101-430-3160-43810 Street Lighting
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
101-450-5200-43810 Electric Utility
03032016 03/10/2016
101-430-3100-43S 10 Electric Utility
Amount Quantity Pint Date Description
127.69
717.36 0.00
35.55 0.00
29.29 0.00
835.43
333.94
33.86 0.00
11.75 0.00
104.84 0.00
11.75 0,00
1,104.68 0.00
46.02 0.00
166.74 0,00
70.55 0.00
18.06
538.24
421.48
1,941,12 0.00
30.18 0,00
15,13 0,00
30.54 0.00
2.667.90 0,00
Reference
Task.
Type PO 4 Once POLiiie #
0.00 03/15/2016 Utility Services
03/1512016
03/15/2016
01(15/2016
Utility Services
Utility Services
Utility Services
0.00 03/15/2016 Utility Services
0,00 03/15/2016 Utility Services
03/15/2016
03/15/2016
03/15/2016
03%1512016
03/15/2016
03/15/2016
03/15/2016
03/15/2016
Utility Services
Utility Services
Utility Services
Utility Services
Utility Services
Utility Services
Utility Services
Utility Services
0.00 03/15/2016 Utility Services
0.00 03/15/2016 Utility Services
0.00 03/15/2016 Utility Services
03/15/2016
03115/2016
03/15/2016
03/15/2016
03/1512016
Utility Services
Utility Services
Utility Services
lJtility Services
Utility Services
AP - To Be Paid Proof List (03/10/16 - 12:34 PM)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
0000
No MOO
No 0000
No MOO
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 15
invoice #
Inv Date
Amoimt. Qinntity Pnit Date Description Reference Task Type YO 4 Close POLine
03032016 03/10/2016 170.45 0.00 03/15/2016 Utility Services
601-494-9400-43810 Electric Ulility
03032016 03/10/2016 13.10 0,00 03/15/2016 Utility Services
101-430-3160-43810 Street Lighting
03032016 03/10/2016 602.01 0.00 03/15/2016 Utility Services
206-450-5300-43810 Electric Utility
03032016 03/10/2016 270,52 0.00 03/15/2016 Utility, Services
602-495-9450-43810 Electric Utility
03032016 03/10/2016 176.60 0,00 03/15/2016 Utility Services
601-494-9400-43810 Electric Utility
03032016 03/10/2016 14.40 0.00 03/15/2016 Utility Services
101-450-5200-43810 Electric Utility
03032016 03/10/2016 51.96 0.00 03/15/2016 Utility Services
101-430-3160-43810 Street Lighting
03032016 03/10/2(116 40.59 0,00 03/15/2016 Utility Services
101-430-3160-43810 Street Lighting
03032016 03/10/2016 1,239.31 0.00 03/1_5/2016 Utility Services
601-494-9400-43810 Electric Utility
03032016 Total: 11,316.04
XCEL Total: 11.316.04
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No ONO
No 0000
0000
YALEMECH Yale Mechanical
163476,165249 02/25/2016 1.82562 0,00 03/15/2016 Maintenance City Hall No 0000
1(11-410-1940-44010 Repairs/Maint Contractual Bldg
163476,165249 Total: 1,825.62
164373. 166897 02/25/2016 1,166,05 0.00 03/15/2016 Maintenance Station 2 No 0000
I 01-420-2220-44010 Rcpairs/Maint Bldg
164373, 166897 Total: 1,166.0.5
164374 02/25/2016 892.00 0.00 03/15/2016 Maintenance Station 1 No 0000
101-420-2220-44010 Repairs/Maint Bldg
164374 Total: 892,00
166821,164372 02/25/2016 3,288.79 0.00 03/15/2016 Maintenance Public Works No 0000
101-430-3100-44010 Repairs/Maint Bldg
166821.164372 Total: 3,288.79
YALEMECH TotaL 7,I72A6
Report Total: 221,775.92
AP - To Be Paid Proot List 103/10/16 - (2:34 PM) Page 16
Accounts Payable
To Be Paid Proof List
User: Patly-B
Printed: 03/1.0/2016 - 12:47 OM
Batch:, 004-03-20 16
invoice # Inv Date
Amount Quantity- Pmt Date Description Reference
Task Type PO ti Close POLine #
SW/WC SW/WC Service Cooperatives ,,,06300
2252016 02/25/2016 0.00 03/15/2016 April Premium No 0000.
101 -000-0000-21706 Medical Insurance
2252016 Total: 22,063,00
SW/WC Total: 22,063.00
Report Total: 22,063,00
AP - To Be Paid Proof List (03/10/16 - 12:47 PM)
Page
cif)" OF
LAKE FLA 0
AYOR & COUNCIL CO UNICA TIO
DATE: March 15, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: February 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Finance Committee
SUGGESTED ORDER OF BUSINESS:
Introduction of hem ...„_ ..... ...... ............. ........... City Administrator
Report/Presentat ...... .......... ......... ......City Administrator
Questions from Council to Staff Mayor Facilitates
Call for Motion ..... ................„ ........ Mayor & City Council
Discussion ..... ..... ......... Mayor & City Council
Action on ...... ...... . ........ Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the February 2016 Financial Reporting Packet. No specific motion is needed
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct nonrial business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
February 2016 reflecting the monthly and year to date detail, comparing the actual results to the
2016 Budget.
-- page
City Council Meeting /Consent Agenda Item
March 15, 2016
GENERAL FUND:
Revenues:
Total revenue for the month was 47.6% above budget for the month. The most significant
budget to actual revenue variances are as follows:
Building Permit revenue was 54.7% above budget for the month due to the nice weather
allowing for building activity. There were 17 new homes permitted in February. The
2016 budget anticipated a later start to the building season.
Miscellaneous grant revenue is 21.7% above budget for the month due to receiving
$ 1 0.9k more in DOT proceeds than anticipated.
Plan check fee revenue was 30.7% above budget for the month for the same reasons
mentioned related to building permit revenue.
Expenses:
Total expenses for the month were 26.0% below budget for February.
The following summarizes variances of note:
General:
• General Government expenses were 30.1% below budget for the month. This was
primarily due to not yet filling the City Administrator position which was budgeted for
the full year.
• Total Public Safety expenses were 23.5% below budget for the month primarily due to
the workers compensation insurance being lower than budgeted for 2016. As a result of
historical experience, the rates decreased for 2016.
• Public Works — The total Public Works expenses were 25.9% below budget for the
month primarily due to not having to order additional salt in February.
In summary, the February revenues were 47.6% above budget and the expenses were 26% less
than budget resulting in a net income of 84.7% better than budget. On a year to date basis, the
revenues are 44.8% above budget and the expenses were 23% less than budget resulting in a net
income of 65,6% better than budget.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached February Financial Report.
ATTACHMENT:
I. February Financial Reports
page 2 --
CR 1'I':V S1'.
1 1 111. 3l4vor S Gmnril
I' I' Salancs
FICA Cunmhulions
Mudicarc Conlribulions
Worker: Cornpcnsallon
Mileage
M,sccl laneuns
Un., b,Ibs,iplions
Conferences A 1 nnniog
Total illnynr 6 Council
I320- Almiuislrolinn
IT Solanei
I'11:1(;A Cunlrfb01io0s
ICA L1 Cunuibution5
hl('A (.."001ribiuium,
MCJicarc Conlnbulion,
I I9aIIIdUcntol Insuru ce
IJnrmplcynns,l Hcne045
Worker, Compensation
UI'f ice Soppl€es
Primed Forms
Ix(tol Scniccs
Ncwslcuor!N`ehsn,
r\:acssing Scr c¢us
Co„IracI Sen=ices
PosLige
A 0lcupr
Legal 1',d41sh1,1g
Insurance
Cahlc Opel -alum 13spcosr
Aiisccllaneous
Doe, & Subs01pl ion,
( `nn1Urcncu,.@ 'ft amine
Slall`L)e,'e6,pmen;
Total Ad,uinl.sn'utinn
Full \'rar
HUI)GEF1
21116
25,690.00
1592,78
372,54
300.00
5011.110
5.000.110
11,5011,011
1,000.110
45,955,32
lilillGL(T
a? iaittC 310911
0.00"in 0a10
0.00./o u,au
0.0(1% 0110
0.00% 0.00
0,00y 0,00
0,60% 0.110
43,78% 1,000.00
u,W/. 0.1111
I5 55po 1,000,110
M(1Y 1'11
A('1 UAI. Vana,lce (it 1' ttnane° (';,,)
4.10od1 Atom, R9nn(h
0,00 1300
0.00 10(1
0,01) 11.011
(400 0.011
0.90 0,00
1,173.77 (1,173.7:7)
692.59 317.42
11.011 0.00
I,856,35 1856.351
145.1100.00 19,074', 11,153,85 11716.00 (62,15) .11.56i„
114/175,110 15,4717, 836,54 541,20 143791-0.5633i,
113111 0,00% U,00 ton 0,00 0.no",
8,990,110 19 23 % 691.34 1357,6,4 33 4U d 90%
2.102,50 I8_73°1" 16173 153.1W 4.'13 49914
30,550,00 14 25°/ 2.35a,00 2,176.011 174.00 7,405,
0.00 0,011% O,Un 0.00 0,00 0,00't°
1,140,00 62.4554 11100,00 714.74 35,7( 039)9')
5,81111.110 15,85° o 475,00 121,36 3411.04 73 a04;.
11.1111 0,(10% 0.110 0).73 (31,321-1193007,.
(41,0011410 22,43% 5,0110,011 11.00 5.0011.00 100n016
8,000.110 11410% 0.I011 0,00 Oil() (I11037
39,0011,00 13.16% 2.500,00 2,5011.00 0.00 0,001„
11,110 0.00°l, 0,00 0,I10 0.00 (1 (10%g
2,000,00 41,220), 0.00 213.79 (213.79)-1011,0054
5511.110 0.011% 5010u 0.00 50.00 0,01(9)
10,0405111 16.410', 800,110 93370 (103,70)-1296e,
211.000410 0,00% 0U0 IOU Ono 1).00Y1
4,8014011 0,011 a 11)0.110 295,00 105110 26,2504,
400,110 4,98% 50,011 29l87 20,13 40.26%
1,2_110.1111 6.0354 100,00 7(9,32 1668,321 ,.669,321,,
0.00 0,00% 0,00 n.11(I n,(HI 0.00°n
3,3511,00 0.1101/0 250.00 U.00 250,(10 101..0054
11.11U 0,00% 0,00 0.011 (3011 9.00314
340,997,50 16,5654 25,818.46 20,677.24 5,141.42 19.91%
V rl)
(111OCE1 ACTUAL Varinucc111 \'nianc'ct',)
\'Tn \'Tu \Tn '(0)')
(1,00 0.05 U.110 0,i9)°ir
0_00 0,011 0.00 0.00%
400 0,00 0.00 110006
0,00 (.00 0.00 0,00"i,
0.00 0,10) 1(.110 0 00%
0.110 2,11117 (7,111_27)4(71,0014
2,(1110.00 5,034,16 13,034,161-171.719,,,
730.11 , 0.00 250,00 137341150',
2,250.011 7,145,43 (4,895,431-217.5774
371,307.71,
1,573.08
U1(9
1.383.03
223.41,
4.700,00
0.170
(10
0.170
10,00L1)0
0_00
5,000,00
0,00
0.00
50.00
1,55)1.01J
28.000.011
80,1.00
100,00
200,011
0.00
500.00
U.0(1
78,537.32
27,617.44
1,682 411
0.00
1,08.64
183.22
4.352_.00
0.00
71424
1)19,13
81.32
13.455.33
I0.0v
5.000,00
0.00
3124,411
0.04
1.64'7.34
0.011
645,00
29,87
765,32
0,181
0.00
0.00
59789.72
15,330741
(9,.32)
((.f0/
(255.36)
159.741
318,01)
L,01i
2811.76
30,95
(51.321
(3.456.381
11.0P
0.0U
11.00
(S24 40)
50,00
(97 341
2X„1100,00
155,00
70.13
558,32)
18,747.60
2)116 shore ur (61(' annual lhnl mule u, Sep1 2013 plus>leun
C1033' annual member:Ono of S3 7k
. 3 44° a
.0,56)l,
0370%
'((«(3,
-18.48'a
;r10%
2X.50',.
3._54%
n1u1
.14S6°:, Fcbnlary inv393e no€ yet recc=i 0,) fr,=m }icnncth and Cilncen
(roll Eo
0.0U'.%
0,0006
-IU0.00°°
-I00.011°', Annual ,n?urince i,udra,e' m an a,at trot Ir,!!rcl unit laic Feh
19,.38%
70.114',
281.169°
0.0 %
IUO.NJ'..(
71,14,_2
5.I07411-1 1-111
14111, F.Ivel ions BUDGES- ACTUAL Varianec (5) Variance (1 ,1 01100(1, 4 AC' PI 451. Variance (5 / V fl±311±=±±1,' 03±1
151nnIli Marsh Month 510nth 5'11/ YTD 111'1) 171.1)
PT SaImam 11.000.110 0.00% 0.140 1.41111 0.00 0.101% 0.011 0.011 0,00
(-Mice Supplies 500.1111 11,41)0/ 0.00 0.00 0.011 0.11034 0.00 0.00 0.00 0,00%
Lepill Pohlicaliomi/Nutificalien 5110.1111 0.110% 11,011 0.110 0,00 0.011% 141)11 1400 0.00 0,0111±,
Equipment Re0,110 5110.1111 0.00% 0.00 0.00 0.00 0.11010 0.130 0.0n 0.011 11.001,
Colimy Election Fees 950,1111 0.00% 9.50.140 9,00 9511410 100.0011 95(00 0.11)! 950 00 100.01)01
Printed Form 350,1111 0.110% 1400 0.111) 0±01) 0.000±, 0.00 0,00 0,0I± 0,14$91
Miseclkincinis 1,000.1111 0,00% 11,011 11.00 0.00 tux% 0.(10 0.01) WOO 0.041%
Total Elections I 15,800,00 11,00% 9511.00 0.00 950,1(0 1011.1(010 950.05 0.111) 950.110 100.00%
15203. rionotee
FT Salaries 611,030,46 16.11459 4.603.8S. 53155.71 (39(.89) -8.4010 9,327.26 10.2101.97 19820211 -9,4510
PT Salaries 4.550.1.1 7.1410 350.00 323.0,0 25.00 7.14% 700.0(± 325,0) 373.00 53.51%
Pli1CA Cum nbutions 4,448.5.3 16.1675 37041.1 403.50 127521 -7.3205 7522,04 790.13 (38,05) -5.075,
PICA C'Inirributions 4,041.19 1.5A259 3111,00 314.51 (7.65) -2.4010 021.72 022.97 11..351 .0.2410o
Medicare Cunleiliiniens 945.11 15.41% 72.70 71.49 (1.7141 3-2.4510 145.40 145.60 10.291 .0.20%
1-IcallI0l75nolInsoancc 10.4411.011 16410% 83692 470314± 131481 -4±00±±±,±0 1.613,85 1,7.10,80 M6,951 ,^4.000d
Liiienyloyamni IlimeMs 0.1111 0.011% 1400 0.110 0.130 0 00% OAR) (Luc ono ((,(flr1,
Welker.; Compensation 550.110 37.11% 0,110 704.00 (2141.001 -100.00% 0.00 2±14.1)(1 (204.119) -100.00'6
Office Supplies 1,11011.00 14.7175 11,043 29.90 (29 94) -100.0010 0.00 147.21 (147,21) -10,001„
Primed Forms 5011.011 11.00°4 0341 11310 0,0P 0.004i, 0,00 0.031 0.00 0.11010
Alidi: Set vices 14,5511310 0.1301/0 103300.00 0.110 10,000.00 100.00% 1 0,00(1,00 1),01l 10,014)310 100.0010
Contract Services 6,700.00 0.2510 601100 10.13E 583.12 ±17.191, 1.200,00 15.88 1,18.1.11 138,59%
Mileage' 50,00 11.00% 0 ±0±/ 0 AO ;IMO ±)±00`±±±±±± OA /0 0.(03 0.00 0,11010
Miscellaneana 2110.011 0.00% 03.10 0.00 f1,00 0,00% 0 01) 0.00 0.00 0.003,,
Dues ,14 Sinincroions 750,00 0,00% 0.00 11±11±) 11.00 (1,00°.±1 11,00 0.00 0.011 0,00%
Conterences ±k, 1 mining 5011.1111 0,001/, 0.00 0.00 0.00 0.00% 0,00 0 MO 0.00 0 1±10%
T nt al Finoricc 1 114.835.311 11.3810 17.210,40 7,19858 9,911.71 57.59% 1.1,4111.81 1.1201,74 111,218417 41.11410,
Full Year
BUDGE! UUDCiLT
19111- Planning &3 Zoning 21116 °a 10 dale Mont$
FT S'alares 137,098,011 14.33 % 10,540310
I"1 &annel. 4,8011.011 0.011 % 0310
1'4311 A (' nnn4buu000 111,282.35 L2.45% 701395
FICA Coniribuirens 85110,08 11.68% 053,85
Mcrlieaw Contributions 1,937.92 11.63 % 152,07
I Iral II1I kraal l,,surnal 34,314.00 10.63% 2,6773,00
Workers Conlpenaatinn 800.90 51.34% 800,00
Developer esaurv0(11(el coil Ircovu'v 0.00-1110.00 % 14110
U0T1ce Supplies 1,8011.00 14.22 % 150.60
8rin64.1 Ruins 7511,110 0.110% 0,101
Hnninocring Scroires 20.0011,00 8,18'/ 1,50000
(l!nrr i8 Sovice, 60,0110.110 177.76% 100
I'osl.age 200.00 0.00% 1400
Mileage 2511.1111 11,0000 20,011
MUsccllanenus 5011,00 0.00% 4000
Dues .i Su9404 p ions 61111,110 1 .04)55 50.110
Honks 31111,1111 0.00' % 25.110
C:nol0 ',,cc0 .r Trainor! 2,0Il0,1111 IIAI)% 11.00
°61411'0lnning .S Zoning I 284,682,35 12.69% 17,406,72
A(`pUAI. Valiance (SI 1'ananee 0'0
MONTH YTf)
BUDGES AC 11)61. V:1l iatxu
hlonlh Month A10n10 1'TD 171) 1FD
9,04744 I.49S 02 ('1,20'n 213192,Ih, 19,h42, 13 I:6487
U00 000 0.000) 0.00 0,1)0 0,00
97850 112.35 W 2U9, 1.51.1140 1.279.93 301.97
523.1S 130.67 199394 1,307.70 992.40 315.3U
122..16 3056 1'14)90) 305.53 232.09 73.74
1,3.50.011 825,00 30.02% , „ 356.110 1,100.(I0 1,656.110
-114.71 385.29 0.000) 8011.00 414.71 355,29
(1.673.2,11 1,673.23 100.00% 0,00 (2,676.44) 2.676.44
109.30 40.63 7_7.09 .101011 35597 44.03
000 0.00 0,0119'° 0.10 11.00 0.00
845,1)0 655,00 43,675, 3,0(1300 1,635.00 1305,00
1.030.75 (1.010.751 -100.011% 0.110 10,656.35 (10.65635)
9,0(1 0.111) 1130)56 0.00 11.00 11.90
11.0) 20.,10 100.0(1130 40.)10 000 40.0))
1000 40.00 111)1,0096 80A0 1)101 80.00
(Loa 50,)1 111(6u05) 100310 1).U0 100.00
0.00 25.00 100.009), 50,00 0.00 50,1110
0.00 11.00 (000) 0.0(1 000 0.00
12,948,72 4,458,00 25,01 % 3(1,013.43 3n,132.14 17.118,71)
19303 Engineering Serviecx
):,ngineoing Services 48,0011.00 11.40% 4.000.00 2.694.16 1,105,114
Tntnt Engineering Srrvivas 43,0011,110 11.411% 4,000.00 2,894,16 1,1115314
27.65°45, 0,II55 f0 5.472.91 2,527.09
27.65 % 3,11011.110 5,472,91 2,527,09
121190.E
24.1 I %
24.11",
3U0^_
11.0U°:.
14.63'4
0.1111' n
45.504„
-MU.1:U'',
0.9u',
100.11046
101) 00'4.
10140034
l00.00°„
194113Clip f1aII
Cleaning anppl(cs 50,00 0.110:w 6.00 100 0.00 0.00°a 0.00 Ono 0115 OA0°,
Building l0epair Supplies 300.00 11.00% 25.00 (1.00 25,00 11)1300% 50.00 0.00 50 00 100,00'4,
Ulilines 7,51111,1111 14.74% 75100 35524 304.76 32.6343a 1,50000 1,105.24 394,76 24.3250
Reline 61111.110 184E2% 50,00 112."-) 162.94I •I 25.8E°I. 11100c1 1I244 (1204)3I254°50
ILcpnirsrMainl C'ontnclual ❑1 )5 6,1)00,011 12,57'l. 5)111,00 326,65 173.35 34,670% 1,11(9,00 754.31) 2,15 70 24.51°0
R0pa1r.21h00 Cunnaclur0 Equip 10.800,01) 13_36% 900310 31)2.50 92,44. 10,830 1.300.00 1,413.37 3.50.63 19.8150
140)1)1y 3,315e 22532.00 16,67% 2,461 00 2.461 00 0.00 0,000') 1,922.00 4.022310 0,00 11.000.E
Misrctlo,o,,; 301)3)4} 0.00% 75.00 0.0Ir 25,{)0 i0i),(IDI', 51)1)) 0.00 511.00 I1J0.0175:,
Total City 11n11 55,082.00 15.1450 4.711,110 4.058.311 652.61 13,5500 9,422,1111 8,337.85 1.084.15 11,51%
3'nlul Genera Governocnl 935,352.47 14,010', 71,1196 78 49,733.54
157,593.56 13 idiot
3' I'1) variance notes
Fast Mc Slro,, )oohs e)01s reI4103 U, pnlenlfal DKr line
0elan_a
UI(IT 420 1'11111.IC SA KIN"
1011 - I'ulicr
Law I'.I,Ioa'enleo) C
Total 1'nlice
2150 - I'roaccution
Alh oloy er1m1Y1al
Total Frusctntion
Fu11 Veal
UI11.MET
2016 mdale
527,1160,47 0,1200
517,1160.47 0,12 %
113GET
0.00
0,110
\IONTI I YID
Al 'I UAL Vmiance l5) Vanance (001 111.113(iF,1 ACTUAL Variance (51
Month 1519nth Month 1"11) V'1'I) in)
0,00 11,00 5,01)43 0tN 6.14.22 5,34,22)
0,011 0.110 0-110% 0,110 63412 (63•11,21
54,7111100 18.07% 4,600,00 4,948.21
54,7011410 18,07 % 4,0110,00 4,9.1811
210 _ Fire
F-1' 5,1701(, 70,300,00 15.39",4
VT Salaries 111311110410 11.411%
I'F11A Coal rihuti,ma 11,31 01111 16,32%
FICA Conuihulioos 7,388.33 17 311% 568.33
Alcdicare Contributions 2.74717 16,56% 211.33
I lo0llh!Denlal Ins,,ance 14,846.00 14,60 % 1,142310
Uncm405lno,l Ilonclils 11,00 0,00"/o 4.011
Workers Cbmporoolial, 18,51)0410 69,615'. 18,500.U1)
(Mice Snpplieo R50.1111 15,17% 70.011
1315I6 Supplies 3,410.011 1100 % 2803111
Fuc 1'rcvcmio0 3,01111,00 0.00% 250.00
Feel. (AI & hole 13,n00,1111 4988 1,075.00
Small Tools ,C Equip 12,1100,00 3.6400 000,00
Phvsirals 3,9114,011 0.4III! 850,00
110d, 18,09751 1721"% 0,00
Mileage 501300 97,525i. 50,101
Insuumcc 8,307.00 0,110% 5,307.00
Llecn'ic ',Nisi.), 15,500A0 18,47 % 1,400.00
t0c11,(0 1,2110,00 30.5305 100,14)
liepato/Matnt 1314 15,150.00 0,74% 1,1100,00
Itepao'iMain( 6guip 25,651300 4.6474, 2.200.00
llnito0111 4,100.00 2,6900 300A0
.Miceclln neon. 2,1100,00 9,95".. 15U,U1;
Dnrs 0 Suh.;criplien, 3,863,011 22.75% 32031J)'
(looks 440.0U 0.110% 411,00
Conicrence; 01 'I r;lin,n0 17.111111.011 37,44% 0.06
Co„feroace5 S Trcining (licnnl,l 16,II0h,111) 0,110% 0.01
'Fotat Fire
2250- Fire Belief
Firo Slab Aid
Ta0,1 hire Kelicf
5.467.66
6
5,409,06
456.17.
338.28
5)1,52
1,088,01)
0,00
17,874.61
0,011
11,1111
0.00
534.01
4377.12
0.00
3, I 15.00
4)7.62
1301/
1,46 ,18
266.38
C,S7
(41.5.1
10t1 911
1'11,11
1313101
5,70U.40
U,011
(34ti 211
1.1411.11)
.7.57555 9,2011A8) 93184 '1
•7.57"f„ 9,21111,00 9,884,21
(E97) ..0,04e„ 10.815,35 10,819,35
5.710.55 411.4874 18133.31 12545.37
(0.31) •0,0q4a 1.752.09 1,559.00
230.05 40485o 1.13667 1,278.46
00,81 28,777'3 422.66 455.03
5.1,110 4.7351, 2,754.00 2.176,161
0,1111 0381% 0,00 0.03
5,021,39 0,1)074 18,510.00 17,87h,6)
70,00 100.004" 140,110 170.64
250110 100.00 3 560,00 0.00
250.00 100.00% 300.00 1: i10
440,99 4 LU,^ o 2,150,00 634,01
562,50 5019% 3._000.00 437.12
370,110 100.0050 700 of, 0119
(3.117,01)-10130(04, 0,110 3,115.00
(437.62) .5752,15,. 11,0 00 487.62
5,3)17.1111 100.00'n 8.307.00 11,00
162.18)-1.4445' 7,500 00 2,867,18
1166.38)-166,38'5. 200,00 36618
991,13 99,11'(0 2,000.00 112.61
1,555,47 70,705" 4,400.1)0 1,191,00
1911,10 63.375,, 6(10,00 104,90
041.10 27 415,: 30(1,00 199,01
191300 59,3855 04)1.00 579,110
40.01i 100.005. 60.00 0,00
(5,700,461 .100.110".,. 11.U)) 6,364,16
0 00 11.00740.00 0.0,)
377,131,71 15,6190 52,764,67 39,384,73 13,379,34
37,323,1111
37,323,11)1
0,00"G.
0 „I 11166
0.101
11,110
„536%
78,701,13
(084,7_1) 7.4454
(604.21) -7.44%
(3.`)71
5,788.01
1106.91)
1141,79)
(3'_.36)
108.00
0,1111
5,02_ 1,39
9,36
560.00
500.00
1,515,99
1,56_.S8
Inn nU
(3,1 15 1)0)
(3%7.62)
8,307.00
(67,18)
(105.38)
1,887,39
3,209.00
4913111
100.99
(239.00)
1,0,00
(6,361.16)
31575D
6, 10^5
-12,4756
.7.66"5
4,7351
0,00°a
11.011°)
6.69°c
I 011,110°<,
100.1111@6
70„517..
78.141,
I110,00°.a
-100.00'13
-387.02°'
100.00".a
-53.19 1,
1(4,37°
72.925.,
S LPg10
33.65°0
-3134°"
101),IN1°-o
.100,005,,
11,00.E
55,91111.69 19,800:14 75,160E
0.00 0,00 I1,00
11,011 0410 11,110
0,0u4„
241111- RuiIdio Inspection
1,f Snlaria
PFRA Conlrihutium
FICA Con0lhution.,
Medicare Conlrlbuuons
He-dlhrCkn(n l Insurance
1 lnemnloymrnl Benefits
W,,ri;es I"" ompcn.sannn
()1lls,' Supplies
1'rimcd Forms
Fuel, Oil S Fluids
Friginceritig
I nsfxdor Contract 00n10 ;
6111030v
Inan11ncc
Repairs/1,15 nt 17Iu1p
Uniforms
1,1lscell,attrnns
Dne, & Subrripi:was
13nu8
NOW rlvck
Con 2rlrncrc 5, Tninmg
Trout Building Insprelinns
251111, € mergency Communications
C'Ullfracl SerViees
TOW P:mcrgeney Cntnlntl111CariOn$
2700, Animtll Croton)
Printed (',nmx
Contract `services
5.1„cellanc0us (!pivotal
"rn101 Animal Control
Total ['Wilk Safety
g)
Full 1'r:n 140KTI I
BUDGE! 1-3120GE7 ACTUAL. Vsu,ante(SI Van;ulcr (9,1 11CDGE1
2(110 10 date liontls Mhnnh !Month RI„nth 1'l'U
168.171.00 't.92 �fl t2,'.i3n.'3 1042,13 2.894,10 _2.37°.,, 25.87:.4l
12,612,83 1R.92 47(222 753.16 217.06 22373, 1.94043
10A26.6U 11.40% 802221 59511(1 207,05 25.10214 1.604.09
2.438,48 11,40% 187,58 D0,13 43.45 25S.1% 375,15
20,692,110 14,65% 2,284.00 2,170110 108.00 '(.73"„ 4.568.00
II"00 II"IID% I0,0(I 11310 0.011 0.00°0,00
5,011.1111 25,19% 2,5011.011 1,250.60 1,240.31 0,00% 23011,00
2.100,00 13,65 % 175.00 150,00 25,00 14.392, 350.00
71111.110 0,00% 0.1111 0,00 LLOU 0.002° 0.00
6,5111100 2 11 % 5(10,0(1 121.1,3 37037 75,/,70"° 1,0011,0(1
14,000,00 6.63% 1,000.00 463.75 5.16,23 53,55301 2,00000
0,1111 12110% 0.00 0,(3, 0.1111 0.110% 0.00
2110,00 0,1012', 1.011 0.00 0.00 0,0001 (f00
900.00 0.0001 0.00 0.0(1 0.00 u,00% 0,110
1.81116110 16110J 150,110 0,00 150,00 100,00e-6 300,00
850,110 0,00 % 70,00 0,110 7u 011 I (111.00°„ 140.011
725,101 10.48% 55,011 71,,,0(1 (211ll1)-38,184;, 110.00
7011,00 0,00%, 50110 ,' _52.11 (('(2.181-370,3u°a 120,0(I
725.00 0,00%0,00%0.00 0.00 0,00 (1.1(35° 725,141
1600 11.0(1% ((.0I2 11,0n 0,1,6 0.004° (1.00
1225.00 1E00 % 0.00 0210 000 000'!, 0.00
2611,765.91 11.62% 21,690,118 16,1128,67 5,661.41 26.11.103 41,605.13
7.400,011
7,4011.00
11,00 0.110%
7.5511.00 15,56'4
11.110 11.00 %
7,5511,00 15,56 %
0.00
0.00
n,011
600.1111
0.00 0.01r 0,000,
0.00 0.00 11.00%
(200
575.00
0.(10
575.1111
tLoo
2500 4.17%
0,60 112111'.,,
25,00 4.17 t
611,936.61
1'112
AC"Il1Al-
\'TO
20.03U,114
1,302,03
1.18830
_77.90
4,35_,00
0.00
1 _5'1.6';
281,.55
0.0o
1511,116
92_7,50
0.00
u,1(0
u.uu
0.0
0.00
76.00
25 2, IS
u.ua
(1.11(1
0,011
311,312.24
Variance IS)
YfD
5,833,42
437.511
415.111
07,25
210.011
0,00
1.2a(1,)1
63,15
000
Y-19.04
1.072,50
0.00
(I.00
0.00
300,00
140.00
24,119
1132.181
725,00
0.00
0.110'
11,292.80
0.00 0.00
0.011 0.110
Variance 41,,1
'0113
55%
25.02°,
111.13's
0.01(2,,
84,19
5+.639°
(1,11096
(a011°„
0.0(I`!
100.00%
100 (10°.;
10.15%
100 1127''°
0 u09°
u,uu1 °
27.1494
0.00 111511 ((.011 0.00'„
1,200,00 1,17 i,(1(I 75 1(1 2,08" 6
0.021 11,1111 010(1 0.00
1,200.110 1,175011 254111 2.08%
130,711620 101001 16 29,790.40 22,9091.
00tdt€_G
1/131' 01311 -11/131,1C 000111,31
31011s Public Wur
FT Salm0u,
PT Salarks
Pl0l1A Contribution::
FICA Conrributions
Mc.ricare rourrihuliniir
IlcolO(Derlal insurance
13ne010104-mem benefits
Workers compenraion
Utilcc Supplies
Slurp AlmeriaIs
1110Wing Kepi'. Supplies
Small Tools and Minor Equip
Fop necring Services
Contrail Sk`1,1CeS
10016
Mileage
Iniur4nce
Elgelnc 1.41110,
11.erusg
Fuel, Oil, Fluids 1,31.1.110110/1
Rep:la/31,mA Illrlp
11.ep01r(Mu(n1 NoT 313g
ItepairiMaini Equip ein)
RepairiIs Lint F.quip (o)lr)
ipriprneng
In( rooms
Isfiacellnneous
Lmidrcaping 5.1aierial
Does 3:: Subscriplions
CM, le.wes & '1 raining
Peranual Pasieclion
C(ear. up 1)ayr
Tn(al Publi,
3120.9(0,os
Fortipmen1 Parts
Street Maunenance Matenals
Seal Cool,,,eCa'3:
Mill and Overlay Program
Sign_ Reor ir Mitterrilr
Comma Service9 - GVIteTal
(Suturacr Services - ROW
Rep:ors/Mein/ liepripinunt
Total Sweets
Full N'eor 1 [MONTH
F11.113GE.1 111.119ilrl ,‚!:[[AL Yunance (S) Variance (9,1 111.1D(141'
201) 90 lo date 1 1,1000, .klenthi Month klimmli 3113
149,779.413 21-31% 133139312 17,7,37,79 0.677.361 -33.621, . 26.119,33
7.000.011 11,11021, 0 011 0.00 0.00 0.1109', 0,0 i
12,733.43 2131% 974419 1-330.35 (330.861 ,35.8.73, 1 .95899
10,524,311 20.4100 539.72 1,062.23 (252.51) ,31.1101., 1,619.43
2,4111,110 /1.4300 199.17 243.416 (99.09i -11709, 379.7.1
44,759.00 12.9300 3.443.00 2,809,00 544,06 15.500', 6.386310
11.110 02110%,, 0.00 0.00 11.011 0.009), 0.00
18,0111600 66.8200 0,00 12,025 46 ( 12.029,401 -1 00,004.-,, 0 (9.,
2,11110,00 0.00% 165.00 1100 163.06 I (r41.00% 530,60
2,1010310 23.112.53 165.011 .161.51 1196.511 -119.103, 330.00
51111.00 92,0000 40.00 291.53 (253.331 -633.831)1) 90.00
1,2011.110 9933% 100.00 9(4.-13 6906.431 -81(6.4300 200.00
12.000.0(1 4,3400 1.000.00 4.15.00 555.00 55.51011, 2,000,00
1,0011,00 24.369/ 250,00 143.35 106.45 42,39,0 5110,00
1.300.00 0,11000 1.13/0 0.110 0.00 0.0000 0,00
11.00 11.01.191e 6.101 ..1.101 (1,)41 0,03194( 0.00
10,0911.00 0,009/4 16.100.00 0.00 16.000.1/11 100.00'e 16.000,00
28,01111.00 20.0400 3.500.00 2,-111.27 1.039.71 31.11)'. 731011.00
2.5110310 16.674, 200.00 216,67 (16.671 .9.335 400.00
42,0011.00 5./1700 6.1101.00 1.4.13.13 4.554.87 75.9115 12.000.00
4,11110.110 34,8255, 330,011 243,00 95.(111 25.7631 660.00
500,00 33.11119/4 40.611 164.99 024.991 ,312.489( 00.00
2,loomu 2/1.95% 206.00 0.00 200,00 100.0090 400.00
5,000.011 0,0000 400.00 6,00 4011.00 100 04134 8110,00
8.000.00 0.111054, 725.00 0,00 725.00 100.001)'. 1.330.00
3,600.110 10,3.19/4 3110.03 235.55 64,43 21,-189'n 600.00
1.000,1111 21.1.809/4 50310 289,00 1238.00 -176.00"4, 100.0,
500,00 11.11051, 0.00 0.00 0.00 11.01gs, 0.00
2110310 0,00% OW 0.00 0.00 0.(1000 I j 1 /0
4,425.011 0.1111% omo omo moo omoh, 0,00
2.400.00 0.00% 200.00 1400 201400 100.00% 400.00
5,500.00 1600% 0.00 0,00 0.00 0.110,3 0.00
411,2114.53 17.9400 48,144.511 42..442,91 5,6113.59 1 LBO% 80.193.01
3,01/0.1111 11.00%
20,11003111 0.391/,
210,000.1.10 0,00%
160,0003111 nmo%
a.soomo 0,00%
111,011.111.1 7.111%
5,11110,110 161111%
2,500.00 0,110%
4 13,11110.011 0.191)1)1
250.00
1,000.10.,
11,11(1
0.1111
200.00
0.00
0,00
21164,0
1,460,011
0.00
77,40
0.00
0.00
0.00
110,17
0,011
0.00
7117.52
250.00 100.00",,
923,61i 92.20n. e
0.00 0.00%
1(.00 0.009'0
259r)(1 E110.0tr';,,
(71(1,12) .111(1,0053-,,
0,00
710.01/ 100,00%
872.4N 52.56%,
YTI1
AcTl 0, I_ Val -lance +$'1 Voriance (1(
'," ID 1"1-13 3(11)
36.183.7( 110,053,05) -33.530.,
4601/ 16110 0.0093
2,713.31 (754312) -33.5394,,
2,109.81 15311.301 -33,9994.
207.46 171.23 45.3.214
5,793,00 1,081306 15,4034.
0.00 0.00 41,00%
12,029.46 (12.029.461 .100001'.
1100 330310 1 00,009.,,,
460.32 (136.32) -39.49%
459.09 1379.991 -474.9934
1,19192 (991.92) -495.9694,
593.75 1,416.25 70,8 13,
241.35 256.45 51.2995
0310 0.00 0.009;
0.00 0.00 0.0033
0.00 1631(10110 100.0094
5.611.27 1,38.73 I 9,11.1°.,
4111.67 (16.62) -414.4,
2,464,53 9.335..17 79.41,34
1..172,75 a112.751 .123.1445
164.94 (94.99) -)06.249
694,84 (294.34 -73.7115.
Oral 930.00 100.00%
332.53. 097418 73.3994
372,35 227.35 37.94%
239.00 i gg.(10) -108,001g,
1600 0,00 11 0119,
1/310 (100 0.00%
0.00 WOO I /.1nri:
11,01: 41)(L00 I 00.110,%
0 Or 11 00 113104.,
73,1178,49 0,31.1.32 7./1700
500,00 0.00
1,500.00 77.40
OAP) 0.06
11.05
300.00 0.00
0.00 710.12
0.110 0,00
420.00 --ii,00
2,721011 707.52
500 110
1,422,60
0.00
0.00
300.0o
(7111.1)1
0,00
420.00
8,932.48
101.1,00.3.
94,94%
0.00",
0.0034
100,00°,0
'100,0094
0.01/95
1191.1409,
71.115%
Deta(1,1
3125 - Icc S Slims 1lcmoval
rnrl veal
HIJ11GhT 111,11Kri
2011, °-o to due Mona.
L id,capinp Maleriai 750,00 0.110 % 11,10
Sand Salt 714000.00 0.5044 15,000,00
ClmOal,t S ••rvuu; 4.1100.00 11,011% 1.0011,(NI
3160 - Strcnl Lighting
S)re:1 Lig0lio0
Tuud S1rc0l Lighting
32110 - llrcycling
14.c1rycling iupphee
Misccilani,,ua
`101al Hvc)cling
32511Trer Program
t `unn:lcl Servi,oes
or1,I Tree Program
'1'0611 I'Idlllc 51'orl.
5,01r
0,0ti
11.110
10,449.27
I .0J 1(1.05
(784 44)
10,404.83
\anon.. IY")
Month
0.00°.0
n9,46
100.00%
62.73
490,71 2.2.31°,
490.71 22.31`0,
0.00
2011,00
200.013
0.111155
10u 095,
110.11115,e
12,500.110 15.1244 1 000,00
87,250.110 7.38 h 17,000,00
MONTH
Acn 1A1. 1'arianc6 (5)
-1.550.73
0.00
1.78,.44
6.335.17
20.4110,00 14.05% 2.2011(HI I ,70" 29
20,400.110 14,1155 2.200.00 1,7110.29
351)11,110 0,01144 0,00
2.,400,00 0.01(54 2110,110
5,9011.00 0 10'i' 2110,00
1,1100.00 0,11111 i U.00
1,000300
\TD
[11i[1(It1' 40'I[IAI. Valiance If) Vitllan,a,("7.)
Y I'D 1'1'1) YID 11-1)
0.110 0,00 0.09 a 710',.
311,107)00t;-1,550.73 25,44927 0•1.03'.,
2,1)00.0Ci 0.00 2,41110011 100,0001
'?.t7fitt.t}0 154 1,58 1)11.42 5.52°,.
34,0110.01t 0,4411.31 27,559.69 111,11654
4,400 00 3.70129
4,41111.011 3,71)9,29
IL(I/1 11.011
411i1.110 6.1111
4110.00 WOO
11,1111 0.011
11.1iu 0,01)
121,713,01 01,815,01
040,71 15.70',
0,911,71 15.71111
4
DetaiLH
nl°IT 450 - CULTURE. REC1CISLT1l1 run Year hl(INTI I
1111U17r.T 01:D(IF0 ACTI.`A1. Vauauce i51 Variance (",1 111111CiEf ACTUAL V,o,o ,l0: Vannnee("°1
52110-Parks & Iicerrnliun 201n °., to Mire Mon lh Month i,lonlh hloulh PT❑ 1'TU 411.3 rip
hT Salad, 115,254,11(1 11.324 8,905,09 0,202,93 3,572,70 29.020, 17,7,11.35 13,,30_28 4,081,10 31,4119,
1' 0 Salmie. 32,500,011 7,97% 2,.5(91.00 I ,050,00 850.00 340054 i,000 00 2,590.110 2,110.00 45,2.0",
I'EIU,Cnnuihuiiors 8,644,05 12.71% 66493 .532.69 13224 19.8036 1329,85 1,181%.72 231.13 17.183,
PICA Conlrihulion, 9,1611,75 10,1554 704.67 472.67 252,00 32,4)3,. 1.409.35 929.63 479.72 340454
%1e01care Contri1uuon> 2,142,43 10,15°% 164,50 110.55 54.25 .33_02 6 32961 217.45 112.16 34.034;
IlcallhiDenial Insunnca 19,1/19310 15 26% 1,46 .00 1,4511.80 12.20 0.53°, 2.920,00 3,901.60 24.40 0.835
Iiuemployment Benefits 0.00 II,00°/, 0.00 0.00 0.09 i1.00°;, Q00 0.011 0.00 0.00°,
Workcn Compcns3lion 4,7011,00 79,4711/" 4,790.00 3,734.94 965.116 20.53°s 1,700,00 3,734.9.1 905.06 _U 53°.,
Shop Molcriak 1,0110.00 6511 % 1110310 11.00 1003011 100,00=, 300.00 64.96 135.04 67.523.,
Chenuctils 1500,00 11,110% 125,00 0.00 17,5 00 10(.0030 250.110 0.00 3_,50.130 100.00^,
Lqulpnlrnl Parts 4,11110,011 953% 33U.U0 351,28 (51.28) -15.544,, 660,00 361.28 27%.72 42,23%
Ruildi ng l(e)lau' Simi,' lea 5011.110 31,40% 40.1111 0,11) 40.00 IOU CM, 80.U0 157,01 (77111)-90,263,
1401(04149109 hip icrials 2,1100.110 8,31% 196011 5417 111.53 67,37), 332.00 160.17 165.8) •19.95y,
Small look and hOoor Equip 2,000,00 15.65 % 150.00 31294 1162.94) .108.63% 300,00 312.94 (12.941-1,31°l
6111eope 0,1111 0.00°/, (Lori 0.00 0,00 11,1111% 03)0 0,IN' 0,00 11.1)0°n,
Insnntnee 3,200,011 11,110" c 0,01' U.00 1'r,181 0.00% ) _00,,1u 0,00 3,200.00 100.00e.„
IsleiMic l;lilii-v 9,5110,00 IR.11°/, 90U,00 N20,11 79,4'1 8 8831. 1,530,00 1,7220,11 129 89 7.02%
Rc(uie 1,5110.00 6,1)9', 123.00 0 u0 125.00 I00,0046 250.00 1011.00 150,111_1 60,000"
Rcpan/6)ain1 Bldg 1,800.00 0.00% 15)1,00 11,00 150,00 100A0's, 300.00 0.00 3(1:1.00 I Uf1,110°0
0ip:llr/9)ann NClI 11100 3,1100,00 031054 7511,011 0.511-2511.011 111031054 .500.00 11.011 500,011 100,00".°
11540)917(10i91 Equip 1,5110.00 0,1111% 125110 0,00 125.00 100.0109.: 350.0. 0,1)0 251(00 100.0111,
I(enuil Mr filings 6.0011,00 0,00% 500.00 U.03, 500110 151,AC•°; I,1110310 0.011 1.000.01) Ir,11.uu
Ib-..r3onal Pn'1 rerun Lquipmenl 1,200.00 11.1111% 100.0:1 0.00 100.13p 100.00'1, 200110 11.00 200,00 100,005;
Miscellaneous 1.200.0(1 0,0054 1011.00 0.110 1)10.011 110300",,, 200.01 0.06 200310 101100%
Tolnl Park, & Recreation I 231.320,23 11.869e 22,224,09 15,813,1113 6,411,0t 28.8554 .12,998.19 27,42509 15 73,111 36,3.254
19' ...Si Telephone
ff-Ilanhrare 3,11110.00 48,83% 0,1111 1,267,99 (E?GI1191-I05.1.O`., 0.110 1,465.1111 11,465.00)-100.011°,
1f-051ilv0r4 8,159.01) 40.22% 0.110 11.0P 0310 (1110., 8,156,00 3.260.00 4,876,00 50,710S,
IT-Suppnn Service, 50,40(k.00 16,76% 4,165,00 1.211,2.5 (4623)-1.139'° 6,330,00 3,377.50 (13.501-0,5705
IT -Networking i},(01 0.011% 0,110 0.00 0,00 0, 107, 0.011 u.03 0,00 1I.1.10,'"
151T C'onlin(•cner 11,110 0,110% 0,00 0.00 0,00 0.0119,,. 0,U(I ((.00 0-0l, I1,110°e,.
Tclepho0r 20,8211,00 17,18% 1.715.00 1,1190 22 (263.221-15.170) 1470.00 3,577.45 1107.481 -1,10";
'focal rr , Telephone 81,976,110 21137% 5,900,01) 7,477.46 (1,577.491 .26,74"0, 19,959,1)0 16,699,911 3,256312 16,3254
14.101'I n0,l 611 1 '),,'oscs I 3,465,514,32 9,93 % 2411,1161.51 177,778.12 64,403,411 29,961 472,967,113 344228.115 1118,782!17 23,0054
St11rto1:d Net ioconre over Expense' I '_ILIIUU,ll0 -579, I1r% (14.1,713.521 125,231.141 113.582_1H -78,49% 131.5.224.021 (115,819,171 179,4,18.85-5(,93°f°
DEPT 460- C11711P 5,11d 211,0111h00 0310 % 20,000 00 1400 103),10.051 300.004b 20,1100.111) 0.01, 20,000.110 10(13105
Debit Service i,,o'roa,e 0,00 0.00°', 0,00 11.00 0.00 01}0% 1031) 01111 0 01) 000°4,
Transfer to C)r,' l'rnjecio (Sheets) 0.00 0.00% 11,110 0.00 U.l'T, 0,00% 0t1t) 0.0(1 0.00 001)'
I)C131 493 - (1T11 FINANCING (RAII 0.110% 0.00 (13)11 (Lou 0.009, 0.00 0,00 0.00 0.00%
(213A310,11 TIYI'AL, 17N1' 5,11, 1)12192) 13,-185,514,32 9,8803, 268.0%1,52 1 77.778,12 84,403.411 31.4851, 492,967,02 344,228,05 128,782,97 --26,113),
'tier incunleuver 0x(lt0Yks 0.90 .__. 0.00% [164.713.521 12:,.'d31,141 }39,48',38 84,1i8°- -, 1335,2.24.021 ft1.5.819.T7} 219,404,115
Ff:fa,1 9
Cite of Like Elmo
2(115 By Month
Badect lo Actual Comparative
,Tor the !numb outline Fcbniare 29, 2016
10 1 -.General Fund Suit 1111In
By Depanniont
3/ 4512016
Full Year MONTH Yi D
DEPT 410 -GENT GOV'T BUDGET BUDGET ACTUAL V anowe 1$ i Variance 1%1 BUDGET ACTUAL Vanance (S) Varianee EN
2016 % to date Month Month Month Monlit YTD YTD YTD YID
REVENUE
Total Revenue 3,485.514.32 6.5566 103,368.00 152,546.98 49,178.98 47.5856 157,7,13.00 228,408.88 70,665.88 44.8051
EXPENSE,
Total Mayor & Council 45,955.32 15.557 1,011100 1.856,35 (856.35) -85, 64 "/,, 2.250410 7,145.43 (4.895.43) -217.57%
'10401 Administration 360.997.511 16.56"/. 25,818.66 20,677,24 5,141.42 19.91% 78,537.32 59,789,72 18,747.6(1 23,87%
Total Electi011S 15.800.00 0.00 iI) 950,00 0.00 95(1.00 1(10,00)6 950.00 0.110 950,00 100.0110/o
Total Finance 124.835.30 11.38% 17.210,40 7,298.68 9,911.72 57,5956 24,4211.81 14,202,74 10,218.07 41.84%
Total Planning ,S., Zoning 284,68235 12.6956 17.406,72 12,948.'72 4,458.00 25.61% 34,013.43 36,132.14 (2,118.71) -6.23%
Total Engineering Services 48,1100.00 11.41156 4,1100.011 2.894.16 1,105.84 27.650/, 8,0110,1111 5.472,91 2,527.09 31.59%
Total City Hall 55,082.110 15.1456 4,711.011 4,058.39 652,61 13. H5 '',/,, 9,422.0(1 8,337,85 1.1184,15 11,5156
Total General Government 935352,47 8.26% 71.096:78 49,733.54 21.363.24 30.0551, I 57.593,56 131.08(1.79 20,5i2,77 16.8256
DEPT 4211 - PUBLIC SAFETY
Total Police 527,11611.47 0.12%, 0,110 1/.011 0.110 0.00.°70 0.00 634.22 (634.22) -1011.1111%
Total Prosecution 54,700.00 18.0756 4,600.00 4,948.21 (348.21) -7.570/e 9,200.1111 9.884.21 (6114.21) -7.44%
Total Eire 377,231.71 15.6156 52,764.07 39384.73 13379.34 25,36% 78,7111.13 58,900.69 19,800.44 25.16%
Total Fire Relief 37,323.00 0.110% 11.011 11410 04111 11.0056 11,00 11.00 0.110 0.00%
'Totl Building Inspections 26(1,765.91 11.62% 21,6911.118 16,028.67 5,661,41 26.10% 41.605.13 30,312.24 11.292,89 27.1456
Total Emergeney ()6unnunications 7.4110.011 (1,11(eil, 0,011 0.00 0.00 0.11004, 0.011 0.00 0.00 0.110%
Total ,,,knitnal Control 7,550,110 15.560/” 600.00 575.00 25.00 4.17% 1,2(10.011 1,175.00 25.00 2.08%
'otal Public Safely 1,272.031,09 7,9356 79,654.15 611,936,61 18,717.54 23.50V. 130,706.26 1110.9116.36 29.799.90 22,8056
Summary, 1
NIONT11.
YTD \,rianee Si)(Varionce 1%1 ITUDGE1 ACTUAL Variance (S) Varionce (%) BUDGET
DEPT 430 - PRK' U13L1C WOS I Month MonM N1onili NrIontli YTD ACTUAL
YID Y rD
11.80% 6,314.32 VT()
'1' Mal Poblic 11'orks 411,284.53 17.96% 48,146.50 42,462.91 73,878,69
787.52 7.87%
11,193.01
Total Slreels 0.19% 7117.52 5.648732.,4598
52.56%. 1,932.48 413.000.110
6,440.31
1,660.110
78 11 :III 56 '°'//:
2,720,110
27.559,69 To011 Ice & Snnw Removal 7.38/‘, 17,0011.110 6,335.17 62,73°/0 87.250,1111 10.664.83
4911.71 31,0101,00
3,709.29 Tmal Stree( Ligliling 14.115% 22.31% 4,40)1.1)1) I5.7U% 26,4011.00 1,200.00 1,7119.29
100.110"4 Intel Recycling 0.110 2011.011 11111.1111% 400.00 46 90 011)1i:11 (11,1 5,900,011
0.00 0.00
1.000.00 0,1111% 200.116
0.1111 0.00%
TO11/11 Tree Program 0.011 0.00 0.00% 0.110°A
4,815. 36.89720 Total Public \Yorks 944,834.53 1.98% 69.2 Mil 25.88% 30.31%
51.294.89 17,911.61 121,713.01
DEPT 450 - CULTURE, RECREATION
Total Porto & Recrealinn 231.320.23 11.86% 22,224,09 15.813.08 6,411,01 28.85% 42,998,19 27,425.09 15.573,10 36,22%
IT & Telephone 81,976.011 20.374o 5,9110.011 7,477.16 (1.577.46) -26.74% 19,956.00 16,699.98 3,256.07 16.32%
GRAND TOTAL ALL EXPENSES 3,465,5(4.32 9.93"A, 248,1181.52 177,778,12 64,403.40 25.96% 472.967.02 344.228.05 108.7(12.97 23.00%
SULS TOTAL NCI' INC OVER ENV 20,000.00 -579.109(144,713.52) (25,231,14) 113.58238 -78.49(4 (315,224.02) (115,819.17) 179.448,115 -56.93(4
DEPT 46(1- COMP AIM 20,000.00 11,110',1, 20,000,00 OAK) 20.000.C10 100,00% 20,011(),(10 0.00 20.000.00 I 0)1,0(r.'e
DEPT 400 - CONTINGENCV FUND 0.00 0.00% 0,00 0,00 0.00 1.1.000, 0.00 0.00 0.00 0.007,
Debt Service itvcrensv 0.00 0.00(4 I1.00 0.0() (OD 0.00% 0.00 0.00 0.00 0.00%
DEPT 493 - OTII FINANCING 0.011 11.00% 0,00 0.00 0.011 0,00% 0,00 0.00 0.00 0.00%
GRAND TOTAL ALI: 1)E9T'S 3,485,514.32 9.8801, 268,081.52 177,778,12 84,403.40 31:48% 492,967.02 344,228.05 128.782.97 26.12%
....._. _ ..
Nci Income over Expenses' 0.00 0.00% (164.713.52) (25,231.141 139,482.38 84,6874 (335,224.02) (115,819,17) 219.411E85 65.45'4
Sumn1ary__2
IE (TIN
KE ELM()
AYOR & COU CIL CO U ICAT 0
DATE: March 15, 2016
CONSENT
ITEM #4
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SU(;GESTE1) ORDER OF BUSINESS:
introduction of Item. ..... C'ity Administrator
Report/Presentat ion..... ......... . ...... _ _ Administrator
Questions from Council to Staff.... ............. . ..... Mayor Facilitates
Call for Motion ....... ...... .................................................. Mayor & City Council
Discussion... ...... ............... ........... Mayor & City Council
Action on Motion. ........ ........... ..... ............ Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through February 2016 outlining work performed on
behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the
Consent Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats 0
Sales collected and viewed — 11
Taxpayer inquiries — 2
Miscellaneous inquiries - 9
Inspections — Residential — 3; Commercial — 0
Building perrnit reviews — 19
Pictures taken — 0
Other work performed included:
• Preparation for Board of Reviel,v. Printing field cards for 2017 assessment.
Monthly meeting with County residential and commercial supervisors
-- page 1 --
City Council Meeting [Consent Agenda Item #4.1
March 15, 2016
• Input of all inspection and permit work
• Perform sales verifications and land value analysis using MLS and other resources
Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the February 2016 monthly assessor report.
-- page 2 --
Ti "F
KE ELN. 0
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
AYOR & COUNCIL CO U ICATION
DATE:
CONSENT
ITEM
MOTION
New Single Family Home Permit Report
Rick Chase, Building Official
Rick Chase, Building Official
Clark Schroeder, City Administrator
March 15, 2016
5
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ...... ........ - , Administrator
..... ......... Administrator
Questions from Council to Staff ...... .. ...... ..... Facilitates
Call for Motion ............... .......... .............. Mayor & City Council
Discussion__ ............ ..... ..... ........... ............ ........ Mayor & City Council
Action on Motion ..... ........ .......... ...... Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda. the City Council is
asked to accept the monthly new single family home permit report through February, 2016. No
specific motion is needed as this is recommended as part of the Consent Agencla.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
New Homes
Total valuation
Average home value
Total Valuation YTD
2016
33
$8,920,000
270,000
14,109,808
2015
8
S5,348,857
445,000
5,348,857
2014
1
$825,000
825,000
1,220,483
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the February, 2016 monthly new home building permit report.
pag
IF (Try (
KE ELM()
AYOR&COUCI CO U ICATION
DATE:
CONSENT
ITEM
MOTION
March 15, 2016
#6
AGENDA ITEM: Annual League of MN Cities Insurance Trust Waiver Form
SUBMITTED BY:
THROUGH:
REVIEWED BY:
Cathy Bendel, Finance Director
Cathy Bendel, Finance Director
Rusty Zignego, City Insurance Agent
;GESTED ORDER OF BUSINESS:
- Introduction of Item....... .......... ...... ...... „. City Administrator
- Report/Presentation.......... ....... Administrator
Questions from Council to Staff Mayor Facilitates
- Call for Motion ............... ...... ........ Mayor & City Council
Discussion................................. ..... . ....... ......................... Mayor & City Council
Action on Motion............ ..... ............ ........ ....... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: None
SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve the attached annual liability coverage waiver from. The form has been
completed based on a recommendation by our insurance agent and the League of MN Cities
Insurance Trust. No specific motion is needed as this is recommended to be part of the Consent
Agenda.
LEGISLATIVE HISTORY: NA
-- page 1 --
City Council Meeting [Conseil, Agenda Item #6J
March 15, 2016
BACKGROUND INFORMATION/STAFF REPORT: The City is required on an annual
basis to specifically state if they want to waive the monetary limits on municipal tort liability
established by Minnesota State Statutes. It is recommended that the City NOT waive the
monetary limits as notes on the attached form.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the annual League of MN Cities Insurance Trust Waiver
Form.
ATTACHMENTS:
2016 League of MN Cities Insurance Trust Waiver Form.
-- page 2 --
EAGUE OF
-MINNES(l7A
CITIES
=
i4
���7
~�"�
CONNECTING &LINNOVATING
s/mcs 1913
��Q��
^�",��
FO
LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of
| the coverage. Please return the completed form to your underwriter or email to pstech@Imc.org
This decision must bemade bythe member'ngoverning body every year. You may also wish todiscuss these issues with
your attorney.
League of Minnesota Cities Insurance Trust (LK8CO) members that obtain liability coverage from LN1C|T must decide
whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following
Ifthe member does not waive the statutory tort limits, an individual claimant would be able to recover no more than
$5O0.000onany claim towhich the statutory tort limits apply, The total all claimants would beable turecover for a
single occurrence to which the statutory tort limits apply would be limited to $1.500.000, These statutory tort limits
apply regardless of whether the city purchases the optional excess liability coverage.
Ifthe member waives the statutory tort limits and does notpurchase excess liability coverage, a single claimant could
potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to
the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited
to $2.000.000. regardless of the number ofclaimants,
Ifthe member waives the statutory tort limits and purchases excess liability coverage.a single claimant could
potentially recover anamount uphothe limit ofthe coverage purchased. The total all claimants would beable to
recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount ofcoverage
purchased, regardless ofthe number ofclaimants,
Claims to which the statutory municipal tort limits do not apply are not affected by this decision,
(�(rY (--,� L//LMCIT Member Name
��
Check one:
The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes,
Section 466.D4,
The member WAIVES the monetary limits on municipal tort liability established by Minnesota 3tatutes. Section
46&04 to the extent of the limits of the liability coverage obtained from LMCIT.
Date ofcity counciVQmvenxingbody meeting
Signature, Position
145UN0ERS|TY AVE, WEST mo,,4E:(65l)28U200 en(651)281-1299
ST P*Ui. ^{w 55103-204o roupma (800) 925-1/22 °a*p^v,m^^cono
IF CITY (
LAKE ELN 0
AY0 & COU CIL CO
DATE:
CONSENT
ITEM #
CATIO
March 15, 2016
AGENDA ITEM: Village Preserve 1st Addition — Approve Security Reduction #1.
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Stephen Wensman, City Planner
Cathy Bendel, Finance Director
S G ;ES' ) ORDER ()F BUSINESS if removed front the Consent A.k.endal:
Questions from Council to Staff _____________________ Mayor Facilitates
Public input, i I Appropriate ....... ........... ...... ....Mayor lacI itates
('all lOr Motion ................................. ........ Mayor & ('ity Council
Discussion ....... ........... ....... ..... Mayor & City Council
Action on Motion__ ........ ...............................„ ............ Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT:
7
It is the City's goal to retain at all times during the subdivision improvements a security amount that is
adequate to ensure completion of all elements of the improvements as protection to the City tax payers
against the potential of developer default. With this reduction the remaining security amount held by the
City will be $1,858,897 which remains sufficient to complete the remaining improvements.
SUMMARY AND ACTION REOUESTED:
The City Council is respectfully requested to consider approving a reduction in the security amount for
the Village Preserve 1st Addition.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The developer has completed a substantial portion of the required development improvements for the
Village Preserve 1st Addition including the installation of sanitary sewer, waterrnain, storm sewer, and
street improvements. In accordance with the revised Security Reduction Policy Paragraph G, the
developer is eligible for a reduction in security for Phase I in the amount of $728,423.
-- page
City Council Meeting
March 15, 2016
RECOMMENDATION:
[Regofar Agenda Item 7
Staff is recommending that the City Council approve, as part of the Consent Agenda, a reduction in the
security amount for the Village Preserve 1st Addition. If removed from the consent agenda, the
recommended motion for the action is as follows:
"Move to approve a reduction of the Letter of Credit far the Village Preserve 1st 4 dditiozfioni
$2,507,460 down to $1,858,897. "
ATTACHMENT(S):
1. Engineer's Letter Recommending, Security Reduction #1 for the Village Preserve 1st Addition,
2. Developer's Letter Requesting Reduction of Security for the Village Preserve 1st Addition.
3. Security Reduction Worksheet.
-- page 2 --
llU�oll''x,
1 AKE ET M0
March 16iZOl6
Craig Allen, Chief Manager
Gonyea[ompany
10850Old County Road l5,Suite JOO
Plymouth, WlNSS44l
Re. Village Preserve istAddition
Lake Elmo, Minnesota
Irrevocable Letter ofCredit No. 3I0
Dear Mr. Allen:
We have reviewed and processed you/ request dated February 22' 2016 for a reduction in the security
for the Village Preserve 1st Addition in Lake Elmo, MN. At this time the Irrevocable Letter of Credit No.
320 may be reduced to $1,858,897. Please process the security reduction through the office of the Lake
Elmo City Clerk.
This represents a security reduction in the amount of 75% of the Sanitary Sewer and VVatennain
security, 50&ofthe Storm Sewer security, and 10%ofthe Street Improvement security.
Should you have any questions or require additional information, please call me 651.300.4264.
Sincerely,
John (Jack)VV.Griffin, P.E.
City Engineer
cc: Clark Shnoeder,Interim City Administrator
Julie Johnson, City Clerk
Cathy Bendel, Finance Director
Stephen VVensman,City Planner
3800|arcnne Avenue Nurtb~Lake 8kno°Afiuocoom55U42
2/22z016 FOCUS Engineering, Inc. Mail ' Village Preserve Security Reduction
Village Preserve Security Reduction
1 message
Cnui8@b/onymacompany.conm <Cnaig@onnyeacompany.com> Mon. Feb 22. 2016 st418 PM
To: "'Jack Griffin' Oack.griffin@focusengineeringinc.com)" <jack.griffin@focusengineeringinc.com>
Attached inthe Pay request from Houle for utility work aswell aowaiver's for the two payments. } would like to
request a reduction in security for Village Preserve. With your new policy, | believe |'m eligible fora one time
reduction ofatleast 5OY6for the storm and streets, Aoyou will see, over 8UY6ofthe storm has been paid and
installed but a smaller portion of the streets (please note some of the street work is included in extras). |'m not
sure if you calculate a portion of what's been installed and paid for and give that percentage of what you have
held for security orhow itworks exactly?
The waterman|believe beligible for 75%and I'm hoping the sanitary istoo. | know wehave the corrections for
sanitary in the spring, but I would think the 25% you retain would be enough to secure that work?
Take a look and let me know if you need anything additional from me. I'm happy to write a formal letter of request,
[m just not sure what to include in the letter without knowing exactly whet |'m eligible for.
Thanks,
Craig
Craig Allen
1O85OOld County Road 15
Suhe2O8
Plymouth, yWN55441
CeU�952-27O-4473
cnsigCo,gonyeacnmpany.com
2 attachments
'
Houle PR2(2).pdf
522K
Houle Waiver #1 'pdf
�~ 88K
httpxmnai|g^vyle.com/mamvm/?ui~2&i*~eosououusVuview=vt&owarc^=inuox&m~maounnvuaoauunuxxnI=1oammnaoznszsn n�
71
7
Excavating Sotyor-Watar Construction
1300 WEST COUNTY HOAD 1
SHOREVIEW, mINNE-so-rA 55126-5611
TELEPHONE: (651) 484-6077 FAX: (651) 4184-8805 • Email: info@mhoule.com
December 11, 2015
GWSA Land Development
Attn: Craig Allen
10850 Old County Road 15, Suite 200
Plymouth, MN 55441
Re: LAKE ELMO - VILLAGE RESERVE 15-07
ESTIMATE 82
TOTAL WORK TO DATE: $840,802.00
EXTRA WORK PERFORMED: $41,087.00
GROSS AMOUNT DUE: $881,889.00
LESS 5% RETAINAGE: $44,094,45
LESS PREVIOUS PAYMENTS: $455,478.45
TOTAL AMOUNT DUE EST 2: $382,316.10
EXTRA WORK:
INVOICE 10319 (INCL ON EST 1)
INVOICE 10320 (INCL ON EST 1)
INVOICE 10344 (SEE ATTACHED)
INVOICE 10345 (SEE ATTACHED)
INVOICE 10346 (SEE ATTACHED)
INVOICE 10347 (SEE ATTACHED)
$2,295.00
$1,055.00
$14,683.00
$16,700.00
$1,149.00
$5,200.00
TOTAL EXTRA WORK: $41,087 00
AN EC3LIAL °PROWL:J(11-1'1' EMPLOYER
Receipt and aiver
f M h ^ Lien
Rights
Draw Number 2 Date: 11
The undersigned herebyacknow|edgasreneipdofdhmsumof $455 78,45ou
PARTIAL PAYMENT for material, labor ornurvice i
FULL AND FINAL PAYMENT for material, labor orservice �
furnished hothe following described property:
Project Name: Lake Bnno
Address�
Village Preserve
Lake Elmo, 0N
Gcnera|Contrectcc GYY88Lend Depz|opment,LLC
Project Manager:
File Number: H8'26627B Contract�
and for value received hereby waives any andall rights tofile amechanic's lien against said property for
material, labor, or service furnished to said property.
The undersigned affirms that all materials and labor furnished onbehalf of the undersigned have been paid in
full, EXCEPT:
CVV Houle. Inc,
Gompar�y Name
_
Address: \-36[)
*�
Phone Number: `Lw\
`/�
Please sign this form and return to CUSTOM HOME BUILDERS TITLE, L1,C as follows:
^ BY EMAIL: disUucsingP_oh1btit|a,com �
^ BY FAX: (763)488'3241 |
!
~ BY MAIL 1O85OOld County Road 15.Plymouth, /NN55441
CUSTOM HOME BUILDERS TITLE, LLC
1OO5OOld County Road 15, Plymouth, MN55441
�
Receipt
�� . ^��
o�������� ���e� ������ ��m �����n��'�� Lien ��'�����
»'- — ' - --' '—sx''--�
Draw Number 4 Date: 01/12/16
The undersigned harebyacknowledgenraoeiptof0henumof
w' PARTIAL PAYMENT for material, labor orservice
FULL AND FINAL PAYMENT for material, labor orservice
furnished tothe following described Property:
Project Name: Lake Elmo
Address:
Village Preserve
Lake Elmo, MN
$382.316]0as
General Contractor: 8VVSALond Development, LbC
Project Manager
File Number: HB-26027B Contract:
and for value received hereby waives any and all rights to file a mechanic's lien against said property for
material, labor, orservice furnished tosaid property.
The undersigned affirms that all materials and labor furnished on behalf of the undersigned have been paid in
full, EXCEPT:
CVV Houle, Inc.
Company Name
,
�
Title:
Address: '� UM \�uu ��'(�D'v\m^'�
� Phone Number� ='~'�\`'�
Please sign this form and return to CUSTOM HOME BUILDERS TITLE, LLC as follows:
^ BY EMAIL: diobunsing@chbhde.00m
^ BY FAX: (763)489-3241
" BY MAIL: 10850 Old County Road 15, P|ymouth, MN 55441
CUSTOM HOME BUILDERS TITLE, LLC
108500N County Road 15, Plymouth, K8N55441
Phone: (7O3)48S-324O—Fax" (763)488'3241
�
r
;w.
VILLAGE PRESERVE 1ST ADDITION Time of Performance: October 31, 2016
DEVELOPMENT AGREEMENT AMOUNTS I REDUCTIONS
CATEGORY CONSTRUCTION 125% REMARKS 1 #1 $2 tt3 #4 #5 #6
Grading $79,860 NA Site Grading Agrmt: Assumed Replaced
Shared Wildflower Improvements $255,801 $319,751.25 Never Received: Provided by Wildflower
Grading $456,502 $570,627.50 cm
Sanitary Sewer $227,849 $284,811,25 75% $213,608
Watermain $224,251 $280,313.75 7S% $210,235
Streets (includes sidewalks/trails) $727,995 $909,993,75 ite,c $163,799
Surface Water Facilities $225,248 $281,560,00 50% $140,780
Erosion Control 527,970 $34,962.50
Sidewalks/Trails NA NA Included in Streets
Street Lighting NA NA By Xcel Energy
Street Signs and Traffic Control Signs $3,600 $4,500.00
Landscaping $105,453 $131,816.25
Tree Preservation and Restoration NA NA included in Erosion Control
Wetland Mitigation and Buffers NA NA LOC Through VESWD
Monuments $4,600 $5,750.00
Miscellaneous Facilities NA NA None
Record Drawings $2,500 $3,125.00
TOTALS $2,005,968 52,507,460.00 RELEASED AMOUNTS: $728,423 $0 $0 $0 $0 $0
CUMMULATIVE AMOUNTS: $728,423
SECURITY AMOUNT REMAINING: $1,858,897
DATE: 3/1S/2016
urry01
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
COU CILCO
U ICAT 0
DATE: March 15, 2016
CONSENT
ITEM #8
Authorize Posting PT Fire Admin Position
Julie Johnson, City Clerk
Clark Schroeder, Interim Administrator
Greg Malmquist, Fire Chief & HR Committee
S G ;ESTF.1) ORDER OF 131.1S ESS:
- Introduction of ltem .,.............................. ...... ....... ....... Interim Administrator
- ..... ............ ....... ....... __Interim Administrator
QuesIoiis from Council to Staff .......... ........ ..... ....... ....... Mayor 'Facilitates
- Ci1l for Motion ....... Mayor & Cily Council
- Discussion ........ ....... ..... ...................... Mayor & (.'ity Council
- Action on Motion ........... ........ ...................... ...... ...... ........... Mayor Facilitates
POLICY RECOMMENDER: City Clerk
FISCAL IMPACT: $19.79/hr; 20 hours per week
SUMMARY AND ACTION REQUESTED: Staff is requesting Council authorization to
advertise, interview and present a candidate to the Council for hiring to fill the vacant part time
administrative assistant position in the Fire Department. As directed by the City Council, this
position was reviewed by the HR Committee at the February 29, 2016 meeting. The Committee
has recommended to advertise, recruit and fill the position with an hourly wage 50% higher than
the hourly wage for a Firefighter to compensate for the added duties. This position requires full
Firefighter certifications in order to provide additional coverage for fire calls during the day and
to provide a qualified person to conduct maintenance on equipment, complete reports and
perfon-n other duties that require fire department knowledge and training.
RECOMMENDATION: if removed from the Consent Agenda, staff recommends the
following motion:
City Council Meeting
Motion to authorize staff to advertise, interview and present a candidate for hiring for the
part time Fire Department Administrative Assistant opening."
LAKE ELMO
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
MAYOR AND COUNCIL COMMUNICATION
DATE:
CONSENT
ITEM #:
MOTION
Official Newspaper Designation
Sarah Sonsalla, City Attorney
Clark Schroeder, Interim City Administrator
Sarah Sonsalla/Clark Schroeder
SUGGESTED ORDER OF BUSINESS:
March 15, 2016
9
- Introduction of ........ .................... ......... ........ ......... Staff
- Report/Presentation Staff
Questions from Council to Staff Mayor Facilitates
Public Input, if Appropriate. Mayor Facilitates
Call for Motion Mayor & City Council
Discussion Mayor & City Council
Action on Motion Mayor Facilitates
PUBLIC POLICY STATEMENT (IF APPLICABLE),
SUMMARY AND ACTION REOUESTED:
Designate the Oakdale -Lake Elmo Review as the City's official newspaper.
BACKGROUND AND STAFF REpORT:
Minnesota Statutes require the City Council to annually designate a local newspaper as its official
newspaper for the publication of ordinances and notices and other matters of importance to the City
Council. The City Council had previously designated the Oakdale -Lake Elmo Review as the City's
official newspaper, but had also designated the St. Paul Pioneer Press as the City's alternate official
newspaper. It has been brought to the City staff s attention that the City can only have one official
newspaper. Therefore, City staff is recommending that the City Council designate the Oakdale -Lake
Ehno Review as the City's official newspaper. The City will no longer publish in the St. Paul Pioneer
Press.
RECOMMENDATION:
Council to adopt the attached Resolution No. 2016-17, A Resolution Designating the Oakdale -Lake Elmo
Review as the City's official newspaper.
ATTACHMENT(S):
Resolution No. 2016-17
476526v SJS LA515-1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-17
A RESOLUTION DESIGNATING THE OAKDALE-LAKE ELMO REVIEW AS THE CITY 'S
OFFICIAL NEWSPAPER
WHEREAS, Minnesota Statutes Section 412.831 states that a city council shall annually
at its .first meeting of the year, designate a local newspaper of general circulation in the city as its
official newspaper for the publication of ordinances and other matters that are required by law
and deemed advisable by the council to be published;
WHEREAS, on January 5, 2016, the City Council of the City of Lake Elmo designated
the Oakdale -Lake Elmo Review as the City's official newspaper and also designated the St. Paul
Pioneer Press as the City's alternate official newspaper; and
WHEREAS, it has been brought to the City's attention that the City can only have one
official newspaper; and
WHEREAS, the Oakdale -Lake Elmo Review is a newspaper of general circulation in the
City and the City wishes to designate it as its official newspaper; and
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby
approve the following:
That the City's official newspaper is the Oakdale -Lake Elmo Review.
2. That that St. Paul Pioneer Press is no longer designated as the City's alternate official
newspaper.
This resolution was adopted by the City Council of the City of Lake Elmo on this 15th day of
March, 2016.
Mike Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
TM'. CITY OF
LAKE ELMO
A YO COUNCIL CO UNICATION
DATE: March 15, 2016
REGULAR
ITEM: 10
AGENDA ITEM: Savona 4th Addition Final Plat
SUBMITTED BY: Stephen Wensman, Planning Director
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Emily Barker, City Planner
succEs-rED ORDER OF BUSI NII:SS:
Introduction o Item ..... . ...... S ta
.... .......... ..... .................Staff
Questions from Council to Staff ..... Mayor Facilitates
Call for Motion ....... . ........ Mayor & City Council
Discussion__ ..... ...... ........ ....... Mayor & City Council
Action on Motion ............... ...... . ........ Mayor Facilitates
SUMMARY AND ACTION REQUESTED:
US Horne Corporation, DBA Lennar Corporation is requesting Final Plat of Savona 4th
Addition, the fourth and final phase of the planned 310 unit residential development on 112.6
acres west of Keats Avenue and within Stage 1 of the City's 1-94 Corridor Planning Area. The
Savona 4th Addition plat will include 78 single-family lots and 5 outlots over 36.14 acres of
land, all of which will be accessed via an extension of the 5th Street Parkway off of Keats
Avenue and previous Savona phases. Staff and the Planning Corrunission recommend the City
Council approve Resolution 2016-16 granting approval of Savona 4' Final Plat with conditions.
REVIEVV:
As noted in the Staff Report for the Planning Commission, the Savona 4th Addition is in
substantial conformance with the approved preliminary plat. There remain a number of
outstanding issues related to previous phases of this development including landscaping,
irrigation, landscape maintenance agreement, and off -site grading agreements. Staff has been
working diligently with Lennar to work through the issues, and significant progress has been
-- page
City Council Meetii
made. Staff is confident that the remaining issues will be satisfied before or soon after Final Plat
approval.
RECOMMENDATION:
Staff and the Planning Commission recommend the City Council approve Resolution 2016-16
granting approval of Savona 4th Final Plat with conditions.
ATTACHMENTS:
• Planning Commission Report packet for 2/22/2016
• Planning Commission Minutes 2/22/2016
• Resolution 2016-16
-- page 2 --
TI IF CITY C)I=
LAKE ELMO
ITEM:
SUBMITTED BY: Stephen Wensman, Planning Director
REVIEWED BY: Joan Ziertman, Planning Assistant
Jack Griffin, City Engineer
PLANNING COMMISSION
DATE: 2/22/2016
AGENDA ITEM: 4B— PUBLIC HEARING
CASE# 2015-41
Savona 4th Addition Residential Subdivision — Final Plat
SUMMARY AND ACTION REQUESTED:
The Planning Commission is being asked to consider a Final Plat request from US Home
Corporation, DBA Lennar Corporation, for the fourth and final phase of the planned 310 unit
residential development to be located on 112.6 acres west of Keats Avenue and within Stage 1 of the
City's 1-94 Conidor Planning Area. The Savona 4th Addition plat will include 78 single-family lots
and 5 outlots over 36.14 acres of land, all of which will be accessed via an extension of the 5th Street
Parkway off of Keats Avenue and previous Savona phases. Staff is recommending the Planning
Commission recommend approval of the request subject to conditions as listed in this report.
GENERAL INFORMATION
Applicant:
Property Owners:
Location:
Request:
U.S. Home Corporation, D/B/A Lennar, 16305 36' Avenue North, Suite 600,
Plymouth, MN
U.S. Home Corporation, D/B/A Lennar, 16305 36th Avenue North, Suite 600,
Plymouth, MN
Part of Section 34 in Lake Elmo, north of 1-94, west of Keats Avenue, west of
Savona Pi Addition and south of Goose Lake. PID Numbers 34.029.21.31.0004,
34.029.21.31.0008, 34.029.21.42.0071, and 34.029.21.42.0077
Application for final plat approval of a 78 unit residential subdivision to be
named Savona 4th Addition.
Existing Land Use and Zoning: Agricultural land, land that has been mass graded for residential
development. Current Zoning: LDR
Surrounding Land Use and Zoning: North — RE — Residential Estates zoning; west, Boulder Ponds
subdivision and PUD LDR zoning; south, agricultural land
and RT — Rural Development Transitional zoning; and east,
Savona PI Addition and LDR zoning.
Comprehensive Plan: Urban Low Density Residential (2.5 —3,99 units per acre)
Histmy: Sketch Plan review by Planning Commission on 12/10/12. EAW approved by the
City Council on 7/2/13. The Preliminary Plat was approved on 8/6/13. The Final
PUBLIC HEARING ITEM 4A
Plats for first through third additions were approved on the following dates,
respectively: 2/18/14, 9/16/2014, and 9/15/15.
Deadline for. Action: Application Complete — 2/1/16
60 Day Deadline — 4/1/16
Extension Letter Mailed — No
120 Day Deadline — N/A
Applicable Regulations:
Chapter 153 — Subdivision Regulations
Article 10 — Urban Residential Districts (LDR)
§150.270 Storm Water, Erosion, and Sediment Control
REQUEST DETAILS:
US Homes Corporation, DBA, Lennar Corporation is requesting final plat approval of the 4th and
final phase of the Savona residential development (Savona 4th Addition). The proposed final plat is
a 78 single family residential subdivision over 36.14 gross acres. The City Council approved the
Savona Preliminary Plat on August 6, 2013, which included 310 single family and multi -family
residential lots over 113 acres of land within the 1-94 Corridor planning area.
The Savona 4th final plat area is the final phase of the Savona development which is located to the
west of the previous phases. The proposed 4th Addition will consist of 78 single family residential
over 20.4 acres, 5 outlots over 10.17 acres, and road right-of-way over 5.58 acres. Outlots A, D and
a portion of Outlot C with the trail running through it will be dedicated for parkland, consisting of
8.89 acres. Within Savona 4th there are 280 lineal feet of public trail, excluding the trail in the 5th
Street right-of-way. Outlot B and C, less that part of C dedicated for park trail, are 4.26 acres in size
and contain storm ponds. Outlet E is .02 acres in size and contains wetland buffer area for a wetland
in the Boulder Ponds development. City Code does not allow this area to be within residential lots,
therefore the developer has created a separate outlot to contain the buffer area. The applicant has
submitted detailed construction plans for related to sanitary sewer, water main, storm sewer. grading,
drainage, erosion control, landscaping, and other details that have been reviewed by the City
Engineer.
With the 41h Addition, the applicant will be constructing a new segment of the proposed 51h Street.
The new segment will be constructed over a permanent public street easement as per the Permanent
Public Street Easement Agreement attached to this report. This agreement provides thc City the legal
access to the entire 5'h Street segment through Savona to the Boulder Ponds development.
A public hearing is not required for a final plat. The City's approval of a final plat is contingent on
the p]at's consistency with the preliminary approval. The approval of the preliminary plat had
conditions of approval. In order to proceed, the conditions of approval must be met by the applicant.
The applicant has complied with the conditions which are addressed in the "Review and Analysis"
section below. Staff has reviewed the final plat and has found that it is consistent with the approved
preliminary plat.
REVIEW AND ANALYSIS:
The preliminary plat for Savona was approved with several conditions. Staffhas provided a response
to each condition of preliminary plat approval. Please also note that the applicant provided a
PUBLIC HEARING ITEM 4b
response to the preliminary plat conditions which has been included in the application materials
attached to this report. The applicant's response has not been duplicated for this report. Staff s
comments related to each condition are indicated in bold italics.. In some instances, staff s comments
are different than the developers.
Preliminary Plat Conditions:
l. Within six months of preliminary plat approval, the applicant shall complete the
following: a) the applicant shall provide adequate title evidence satisfactory to the
City Attorney; b) the applicant shall pay all fees associated with the preliminary plat;
c) the applicant shall submit a revised preliminary plat and plans meeting all
conditions of approval. All of the above conditions shall be met prior to the City
accepting an application for final plat and prior to the commencement of any grading
activity on the site. Confluents: a) Lennar owns the property and title work has
previously been reviewed by the City Attorney b) Lennar has submitted an
application escrow fee related to the preliminary plat and final plat
applications that are being used to cover staff and consultant expenses related to
the City's review; c) a revised preliminary plat and plans were approved by the
City and applicant has commenced mass grading of the site and updated the
grading plans in accordance with changes required by the two watershed districts
and City Engineer. Additional agreements are needed for offsite grading, (see City
Engineer's memo dated February 15, 2016).
2. The applicant shall dedicate a minimum of 30 feet of land around the "Exception"
parcel in the northwest portion of the Savona subdivision to allow for the
construction of an eight -foot bituminous trail to thc western edge of the
subdivision and to allow for sufficient room for drainage and utilities adjacent to
"Street A. Comments: The preliminary plat and plans vere revised to address
this condition. There is a 30-foot area around all portions of the exception
parcel for the trail. This proposed configuration is a reasonable compromise to
still provide access to the exception parcel. All trails are proposed to be
constructed with the 4th addition and are shown on the 4th addition plans,
conforming to thepreliminary plat.
3. The applicant shall provide for a minimum green belt/buffer of 100 feet around all
of the adjacent Stonegate subdivision, and must revise the preliminary plat in the
vicinity of Lots land 2 of Block I 0 to properly account for this buffer,
Comments: The second addition plat was updated to depict Outlot Q in the place
of two buildable parcels in this area. This area has been re -worked and is being
shown as 1 lot in this area to meet the buffer requirement. All other lots along
the north side of the 4th addition are within 100' of the Stonegate subdivision.
4. The eight -foot bituminous trail located within Outlot A shall be moved off of the
property line of the adjacent Stonegate subdivision and shall be designed to
continue into the property to the north and to provide a connection to "Street A".
Comments: Plans have been updated to address this requirement and
PUBLIC HEARING ITEM 4b
4
construction of the trail is shown in the 4th addition. Street "A " is now called
5th Street North and the trail connects to it.
5. The trail within the green belt/buffer area is encouraged to be located within the
southern one- third or eastern one-third of the buffer and as close as possible to
the lots within the Savona subdivision. Comments: The plans have been updated
to address this requirement. The trail meanders to provide for a pleasant user
experience, avoids the existing wetland, and minimizes impacts on property
owners on either side. The trail is shown on 4th addition construction
drawings.
6. The sidewalk along "Street A" must continue along this street until its termination
point at the northern boundary of the subdivision. Continents: The plans have
been updated accordingly, and this condition was addressed as part of e
second addition review. It does not pertain to the 4th addition.
7. The applicant shall work with the City and Washington County to identify and
reserve sufficient space for a future trail corridor along the western right-of-way line
of Keats Avenue. Comments: An 8-foot trail was constructed along Keats with
the 1st addition. No trail is planned south of 5th Street. This condition does not
pertain to the 4th addition.
8. The landscape plan shall be updated to include tree protection fencing in all areas
where grading will be near trees intended for preservation. Comments: Tree
preservation fencing is depicted on the landscape plans for the trees where
needed on -site.
9. The landscape plan shall be reviewed and approved by an independent forester or
landscape architect in advance of the approval of a final plat and final construction
plans. Continents: The City's Landscape Architect has previously y reviewed the
free preservation and protection plan and found the plan to be in compliance
with the City Code. The landscape sho 471 for the 4th addition is in conJbrmance
with the City's landscape standards except for the irrigation plans, a 3 year
maintenance plan commonly held HOA and City outlots and rights -of -ways, and
pending approval by the Engineering and Public Works ofthe Thy Creek Bed
Swale Erosion Protection and Boulder Outcroppings Plan. The 5t11 Street
Landscape and Irrigation Plans are not approved, although staff is making
progress working with the developer.
10. Sidewalks shall be required on both sides ofthe public street providing access to the
multi -family housing portion of the subdivision, Comments: This condition
does not pertain to the 4th addition. The remainder of the towithome lots were
platted and developed with the 3rd addition.
11. The applicant shall be responsible for the construction of all improvements
within the Keats Avenue (CSAH 19) right-of-way as required by Washington
County and further described in the review letter received from the County dated
July 3, 2013. The required improvements shall include, but not be limited to:
PUBLIC HEARING ITEM 4h
construction of a new median crossing, closure and restoration of the existing
median crossing in this area, continuation of the planned ten -foot bituminous trail
through the median, tum lanes, and other improvements as required by the County.
Comments: This requirement was addressed Pvith the first addition and does not
pertain to the 4th addition.
12. Thc applicant shall observe all other County requirements as specified in the
Washington County review letter dated July 3, 2013. Continents: Final
construction plans have been revised in response to these comments.
13. The developer shall follow all of the rules and regulations spelled out in the Wetland
Conservation Act, and shall acquire the needed permits from the appropriate
watershed districts prior to the commencement of any grading or development
activity on the site. Comments: Al! applicable permits have been received and the
remainder of the site has been graded in accordance with the grading plans
approved by the City with the 3rd addition. An easement agreement from the
Ebertz is needed to allow grading on the Ebertz property so the retaining wall
will not have to be constructed. Final Plat should be contingent on this agreement, or
the revised plans with a wall should be reviewed by the Planning Commission and City
CounciL
14. The applicant shall submit revised preliminary plans that incorporate the changes
made to the western portion of the preliminary plat, and specifically, the
rearrangement of lots around the "Exception" parcel. Comments: The revised Lot
con Titration has been included in the updated plans.
15. The applicant shall enter into a maintenance agreement with the City that clarifies
the individuals or entities responsible for any landscaping installed in areas outside
of land dedicated as public park and open space on the final plat. Comments: A
homeowner's association has been created for this development; the declarations
and HOA documents have been created and recorded with the first, second, and
third addition plats. The fourth addition plat will be annexed into the HOA after
the final plat has been approved. Staff and the developer are working to finalize
the landscape maintenance agreements and landscape and irrigation license
agreements in order to be reviewed with the final plat. Final plat approval should
be contingent on Staff approval of both agreements.
116. The developer shall be required to pay a fee in lieu of park land dedication
equivalent to the fair market value for the amount of land that is required to be
dedicated for such purposes in the City's Subdivision Ordinance less the amount of
land that is accepted for park purposes by the City. Any cash payment in lieu of land
dedication shall be paid by the applicant prior to the release of the final plat for
recording. Comments: The developer paid a cash payment in lieu of land
dedication in the amount of $209,429 as part of the developer's agreement for the
first addition. This amount covers all of the area included in the preliminoy plat.
Nofurther park fees are due.
PUBLIC HEARING ITEM 4b
6
17. Any land under which public trails are located will be accepted as park land
provided the developer constructs said trails as part of the public improvements
for the subdivision. Comments: The dedication of land associated with parks ;vas
reviewed in accordance with the preceding condition. All trails will be
constructed and finalized with the 4111 addition, as shown on the plans. Oudot D
with a trail is being dedicated to the City with the 4th Addition.
18. The applicant shall provide for an active recreation area (either public or private)
within the multi -family portion of the subdivision. This area shall be sufficient for a
small play structure or other similar improvement subject to review and approval
by the Planning Director. Comments: The revised prelintinaly plans include a
small play area within the ntulti-family area. Theplay area is included as part of
the third addition plans. The City recommended that these improvements be
installed at the time the townhouses on Blocks 11 and 12 are constructed.
19. No more than half of the residential units depicted on the preliminary plat (155) may
be approved as part of a final plat until a second access is provided to the
subdivision, either via a connection to Hudson Boulevard to the south, Inwood
Avenue { CSAH 13) to the west, or back to Keats Avenue (CSAH 19) through the
property to the north of Savona. Comments: This condition was amended and
Lennar can obtain up to 155 building permits for the entire subdivision until a
secondary access out of the development is provided.
20. A future realignment of 5th Street along the western border of the plat may be
considered by the City Council as part of the final plat submission for this are
provided the realignment does not result in any significant modifications to the
preliminary plat. Comments: the City has approved a lot line adjustment that will
allow for this realignment The road right-of-way for 5th Street within Savona
now aligns with the right-of-way within the adjacent Boulder Ponds development
and will be constructed as shown on the plans.
21. The applicant must enter into a separate grading agreement with the City prior to
the commencement of any grading activity in advance of final plat and plan
approval. The City Engineer shall review any grading plan that is submitted in
advance of a final plat, and said plan shall document extent of any proposed grading
on the site. Comments: The applicant did enter into this agreement and has been
grading the site in accordance with the approved plans. The grading work for
first and second addition has been completed and homes are under construction
in each of the earlier additions. The grading work for third and fourth additions
has commenced in accordance with approved grading plans.
22. The preliminary grading, drainage and erosion control plan must be revised to
address the comments from the City Engineer in his review letter dated July 9,
2013 regarding the size of specific ponds in relation to the drainage areas that are
served by these ponds. Comments: The revised grading, erosion control, and
storm water management plans address these comments and the grading for the
third and fourth additions has already commenced.
PUBLIC HEARING ITEM 4b
7
23. The preliminary plans must be revised to incorporate all proposed improvements
within the 5th Street right-of-way. All improvements as requested by the City shall
be included in these plans and the design shall be consistent with City specifications
and with the concept plan prepared for the City by Damon Farber and Associates.
Comments: The City Council approved a final set of landscape design standards
.for 5th Street in August 2015. The 5th Street landscape plans submitted have not
complied with the design standards and have not been approved by the City
Landscape Architect Staff and the Developer are working together to get an
approved set ofplans prior to Final Plat approval. Approval of the Savona 41h
Final Plat should be contingent on approval of the Final 5th Street Landscape
and Irrigation Plans by the City's Landscape Architect.
24. All required modifications to the plans as requested by the City Engineer in a
review letter dated July 9, 2013 shall be incorporated into the plans prior to
consideration of a final plat. Specific requirements include, but are not limited to,
the following:
a. The applicant must provide the city a letter of approval to perform the
proposed work in the BP Pipeline easement.Work includes installation of
storm sewer pipe, grading activities, and relocation ofthe High Pressure Gas
line, if necessary.
b. The applicant must provide the city a letter of approval to perform the
proposed work in the Electrical Transmission easement areas. Work
includes installation of storm sewer pipe, grading activities, and storm
water ponding. Comments: An encroachment agreement has been
obtained from BP and is being submitted with the Final Plat application,
however, the agreement should be revised as per the City Engineer's
review letter dated February 15, 2016. The Xcel encroachment letter
dated February 1, 2016 must be revised as per the City Engineer's review
letter dated February 15, 2016. Final Plat should be conditioned on
these agreements beingfully executed and provided to the city as per the
City Engineer's review letter dated February 15, 2016
25. The City will not accept an application for final plat approval until the 429 public
improvement project for Section 34 has been ordered by the City Council. Ifthe City
Council does not order this project, the applicant must revise the preliminary plans
to provide adequate utilities to serve the subdivision. Any such plan revisions will
be subject to review and approval by the City Council. Comments: The Section 34
public improvement project has been ordered by the City and the project is
complete.
26. The applicant shall secure any necessary permits for the multi -family area,
including but not limited to a conditional use permit to allow for single family
detached residences that do not have frontage on a public street, at the time a final
plat is submitted for this area. Comments: The City has previously approved a
PUBLIC HEARING ITEM 4b
Conditional Use Permit for the townhouses and the remainder of the townhome
lots were developed with the 3rd addi(ion.
27. The applicant is encouraged to preserve or re -use as many trees as possible
that are currently located on -the former golf facility property and to incorporate
these trees as part of the landscape plan for the Savona subdivision. Comments:
it is Lennar's intent to preser»e these trees ifpossible, however, based on
observed site conditions, it does not appear that many of these trees will be
salvageable due to the sandy soil conditions. Leungr has substantially completed
grading in accordance with theplans approved by the City in July 2015.
28. The applicant shall work with the Planning Director to name all streets in the
subdivision prior to submission of a final plat. Comments: Lennar agreed to
the street names asproposed by staff The proposed names have been
designed to comply with the County's uniform addressing system. This
condition does notpertain to the 4th addition.
The Savona 4th Addition final plat and plan submittal has been reviewed by City Staff and although
the plans are generally in conformance with the preliminary plat approvals, there are a number of
issues identified by City Staff that require the Planning Commission and City Council's attention.
Issues Summary:
) Minimum Sideyard Setbacks. As the City considers Final Plat approval for Savona 4th
Addition, the Lennar and Staff are requesting clarification of the required setbacks in the
LDR District. Savona 4th is in the LDR — Urban Low Density Residential District, The
interior side yard setbacks are:
Principal Building - 10 feet
Attached Garage or Accessory Structure - 5 feet
Strict enforcement of the code implies that the living space behind the garage is part of the
principal building. As of November 2015, Staffbegan interpreting the code such that the
living space behind the garage was principal building and required a ten foot setback (two 10
foot setbacks), The developer then complained stating that it was never the intent to interpret
the code that way. At that point, Planning staff reached out to previous staff members, Kyle
Klatt and Nick Johnson, and both stated that the strict interpretation was correct, however, it
was discovered that Staff had signed off on some building permits with the living space at the
5 foot setback, The developer also pointed out that their most popular models, the Auburn,
Monticello and Westin in the 6000 series and the Lindbergh, Snelling, Summit and Taylor in
the 4000 series include living space behind the garages, At that point, Planning Staff with the
support of Administration compromised after it became clear that the affected models were
anticipated with the approval of the plat and had been marketed to residents. Staff began to
allow homes to be constructed with an average minimum setback of 7.5 feet if the strict
interpretation cannot be met, similar to what has been approved in recent PUD subdivision
developments. At that time, Staff stated that for the 4th Addition, it would apply the more
PUBLIC HEARING ITEM 4b
strict interpretation. The developer is requesting to continue the 7.5 averaging setback or
allow the principle building behind a garage to be at the 5' setback. Staff is seeking
clarification from the Planning Commission of the setback provisions in the code as it
pertains to living areas behind an attached garage.
There are several issues with the 5 foot setback. Since the City's approval LDR District
regulations, MN State Building Code has changed. In spring 2015, the Building Code began
requiring "fire rated assembly" within 5 feet of a property line. This code change affects all
structures built to the 5 ft. setback line with eaves or other appurtenances extending into the
setback area. Homes constructed to the 5 foot setback typically have 1-2 foot eaves that
penetrate the setback area. With the new code soffit venting is restricted. Although there
have been some innovations to address this issue (venting on the roof at the setback line), the
Building Official has been concerned that in the long term, the innovations may prove less
effective than traditional venting. Other concerns with the 5 foot setback include fire
prevention and providing adequate drainage between units,
2) Lots. The preliminary plat approved 311 units. As development occurred, engineering and
watershed issues resulted in a loss of 1 townhouse unit to the larger pond in Outlot .1 in
Savona 2nd Addition, and 1 single family lot with the platting of Outlot Q in Savona 2."(1
Addition. In the 4th Addition, the developer is proposing to add those two lost lots into Block
13, along 6th Street N. Staff feels this is a minor change in that the overall density of the
development remains unchanged and the lots are in conformance with city requirements.
3) Wetlands. A small wetland to the west of Lots 1 and 2, Block 4 along Juniper Avenue
within the Boulder Ponds development encroaches onto the Savona 4th Addition. City Code
does not allow wetland buffers to be within residential lots. The developer has revised the
4th Addition plans removing the buffer area from the back yards of Lots 1 and 2 and has
created a .02 acres Outlot E. This outlot will be contiguous with a City owned outlot in the
Boulder Ponds development.
4) Dry Creek Bed Swale Erosion Protection and Boulder Outcroppings Concept Plan.
Lennar has accumulated a large number of granite boulders in the previous phases and is
requesting the use of them in the landscape as an accent throughout all phases. This is a
deviation from the approved plans, but could be a nice amenity. The developer is requesting
that the city grant approval of the use of the boulders throughout the development. The City
Landscape Architect has approved the concept contingent on review by Public Works and the
City Engineer
5) Easements and Permissions. There are a number of agreements needing to be finalized
prior to final plat approval of the 41b Addition. The City Engineer's memo dated February 15,
2016 identifies the following outstanding agreements:
Temporary construction easement for the Rossow property,
Temporary construction easement from Boulder Ponds for the 5th Street Construction.
Temporary construction easement from Alan Dale.
PUBLIC HEARING ITEM 4b
10
Revised BP agreement.
Revised Xcel Energy Transmission Encroaclunent Agreement.
• Grading easement from the Ebertz
o Easement for Lot 8, Block 4, to maintain 15 feet from SMH-351A.
3 year maintenance plan for commonly held HOA and City outlots and rights -of -
ways to be incorporated into the HOA covenants and Landscape and Irrigation
License Agreement
• Landscape and Irrigation License Agreement for the maintenance of commonly held
HOA and City outlots and rights -of -ways.
6) Proposed Southern Access Road. The final plans show a curbs and turn lanes for a future
road access to the south off of 5'1' Street to connect with Hudson Boulevard. The location of
this street corresponds with the location of a water main. Staff believes this is the best
location for the proposed street.
7) Protection of Common Open Space. To protect common open space from residential
encroachment activities, staff is requesting that residential property lines adjacent to common
open space have the property corners demarcated by the developer.
Staff is recommending that any outstanding conditions and issues noted above and the City
Engineer's review memo, dated February 15, 2016 and Landscape Architect's review memo dated
February 10, 2016 that pertain to the 4th Additional final plat be addressed prior to final plat
approval.
CONDITIONS OF APPROVAL:
Based on the above Staff report and analysis, Staff has prepared conditions intended to address the
outstanding issues noted above and to further clarify the City's expectations in order for the
developer to proceed with the recording of the final plat.
The recorrunended conditions are as follows:
1) That Final grading, drainage, and erosion control plans, utility plans, sanitary and storm
water management plans, street and utility construction plans and agreements shall be
reviewed and approved by the City Engineer complying with the Engineer's memorandum
dated February 15, 2016 prior to final plat approval by the City Council.
2) That the developer comply with the 3 items identified in the Landscape Architect's review
memo dated February 10, 2016 prior to final plat approval by the City Council,
3) That the developer comply with the Fire Chiefs review memo dated December 22, 2015
4) Prior to the execution of the Final Plat by City officials, the Developer shall enter into a
Developer's Agreement acceptable to the City Attorney and approved by the City Council
PUBLIC HEARING ITEM 4b
11
that delineates who is responsible for the design, construction, and payment of the required
improvements with financial guarantees therefore.
5) A Common Interest Agreement concerning management of the common areas of Savona 4th
Addition and establishing a homeowner's association shall be submitted in final form to the
City prior to the issuance of any building permit within this subdivision.
6) That a 3-year maintenance plan for comtnonly held HOA and City outlots and rights -of -ways
to be incorporated into the HOA covenants and Landscape and Irrigation License Agreement.
7) That a Landscape and Irrigation License Agreement be executed for the maintenance of
commonly held HOA and City outlots and rights -of -ways prior to final plat approval.
8) The applicant shall provide evidence that all conditions attached the Valley Branch
Watershed District permit for the final plat and associated grading work have been met prior
to the commencement of any grading activity.
DRAFT FINDINGS
Staff is recommending that the Planning Commission consider the following findings with regards to
the proposed Savona 4th Addition Final Plat:
• That the Final Plat is consistent with the Preliminary Plat and Plans as approved by the City
of Lake Elmo on August 8, 2013 and revised on November 25, 2011
That the Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future
Land Use Map for this area.
That the Final Plat complies with the City's Urban Low Density Residential zoning district.
That the Final Plat complies with all other applicable zoning requirements, including the
City's landscaping, storm water, sediment and erosion control and other ordinances with the
plan revisions as requested by the City Landscape Architect.
o That the Final Plat complies with the City's subdivision ordinance.
That the Final Plat is consistent with the City's engineering standards with the plan revisions
as requested by the City Engineer.
RECOMENDATION:
Staffrecommends that the Planning Commission recommend approval of the Final Plat for Savona
4r'd Addition with the 8 conditions of approval as listed in the Staff report. Suggested motion:
"Move to recommend approval of the Savona 4th Addition Final Plat with the 8 conditioiis of
approval"
ATTACHMENTS:
1. Project Description
2. City Engineer Review Letter 2/15/66
3 Savona 4th Addition Final Plat
4, Savona 4th Addition Landscape Plans
5. Potential swale
PUBLIC HEARING ITEM 4h
6. Proposed Permanent Public Street Easement Agreement
ORDER OF BUSINESS:
Introduction ..... Planning Staff
Report by Staff ...... .... Planning Staff
Questions from the Commission... ..... .........„......... Chair & Commission Members
Open the Public Hearing ........ ........ Chair
Close the Public Hearing.„ .... ..... ..... .......... ......... . ..... Chair
Discussion by the Commission Chair & Commission Members
- Action by the Commission Chair & Commission Members
PUBLIC HEARING ITEM 4b
|
February 1,ZO1G
StephenVVensman
City ofLake Elmo
5ROOLaverne Avenue
Lake Elmo K4N5S042
w
RE: Final Plat Request for Savona 4'h Addition — Responses to Comments
Dear Mr. Wensman:
Lennar has prepared comments and updated information in response to your letter dated December 3111
2815for Final Plat of Savona 41' Addition, Please find our responses below to the City comments provided
in that letter. We anticipate that with submission of these items and information, our application will
proceed in accordance with the review process outlined in the City Code.
1. The referenced "Temporary Grading Easement per Vacate Land Purchase & Sale Agreement"
for the Rossow property (northwest corner of the development) must be signed and reviewed by
the City Attorney for compliance with Lennar's proposed grading outside the development.
Response: The recorded easement has been provided with signatures. Note the paragraph on the 2,11
page that stipulates the grading rights include the seller aswell asits successors and assigns. The seller
at that time was Alan Dale and he sold the property to Lennar, Therefore, Lennarbcovered under
this agreement and this should be a non -issue asvve move forward.
Z The Xcel Encroachment Agreement must be updated to reflect the update grading plan: "Savona
3rd Addition Updated for 4th Addition" dated 11.16.2015' and proposed landscape plan.
Furthermore, the updated agreement must be athree party agreement to be signed byXceL
Lennar,and the City ofLake Elmo.
Response: The agreement has been updated to incorporate the updated plans and is now three -
party agreement.
I The BP Pipeline Agreement and Acknowledgment must be updated to include the Developer
(Lennar) asa 3rd Party subject to the required conditions. Lennar will construct, own and maintain
(for a period of time) 5th Street and therefore will be subject to the requirements of crossing the
Response: The BP pipeline Agreement and Acknowledgement has been updated to include Lennar.
�
!
i
4. The required wetland buffer at Lots I & 2, Block 4 must be contained within an Outlot deeded to
the City. The final plat must be updated accordingly, The resulting lot size and configuration
should be reviewed by the City Planner for conformance to City Ordinance and Preliminary Plat
conditions,
Response: Plat has been updated to place the wetland buffer in an outlot.
5. The revised HVVLoflD2Q.O for Infiltration Basin 1 dues NOT appear in be contained entirely in
Outlot B, The proposed 1028 contour runs along the back lot line of Lot 11, Block 4, therefore the
elevation of 1028,6 will encroach onto the private lot. Please review and revise accordingly,
Response: Plans have been revised; high water level has been lowered and grades have been
adjusted.
6. An irrigation plan must be submitted with the Savona 4" Addition Landscape Plan,
Response: Irrigation plans for the l* phase were submitted to the City for review and approval. As
discussed with Stephen VVensman, the 1't addition plans do not match the specs generated by the
City in OctoberZ0l5 because irrigation was installed in the l* addition prior totheir creation. It is
Lenna/s intention to design plans for the In,, ]'«, and 41' addition that are consistent with the 1^'
addition irrigation system. We will continue to work with staff on these as we continue through the
4" addition final platting process, and as we get input from the City on what will be acceptable. This
may require ameeting between Lenna/sirrigation contractor and City Staff,
7. Specifications must be completed per the City Engineering Design Standards and submitted for
Phase 4Street and Utility Construction,
Response: Specifications have been completed and are being submitted to the City with this package.
8. Written acknowledgment of the update to the Storm Water Management Plan must be received
fromSVVVVD.
Response: Amemo oincluded with this submittal from SVVVVD.
Q. Revise the Sanitary Sewer, Water K8air\ Storm Sewer and Streets Construction Plans to address
proper location of fire hydrants, per City Fire Chiefs direction (Engineering has drawing with
proper locations),
Response: Some of the requested hydrant locations conflict with infrastructure such as Storm Sewer,
sidewalks, and some street lights. Westwood has been in discussion with the Ore chief to confirm
locations that will not interfere with these items and we will continue to address with staff. It has also
been confirmed that this item will not hold vpour application.
10. Submit PID numbers for the existing parcels to be developed into Savona 4 1h Addition.
Response; P/D numbers for the parcels to be developed are 34.029.21.3I.0004 and
34.029.21.31.0008. P|D number 34l29.21.31.0003 /s owned by Craig Rmssow and is not to be
developed,
II. Provide exact area calculations of parks, trails, dedicated open space and estimated values of
dedicated land and improvements.
Response: See updated lot tabulation. Area calculations are provided, Estimated values are negligible
because the land is unusable and the value of the trail and buffer improvements have been Spread
and realized throughout the entire community.
12. Provide area calculations for wetlands and wetland buffers, rights -of -ways, and outlots.
Response: Calculations are provided for all wetland features, rights -of -ways, and outlots.
I]. Statement showing the final density ofthe project with the method of calculating said density
(number oflots and total amount ofland in4"addidon).
Response. See updated lot tabulation which gives gross and net density.
Additionally, we are re -submitting the potential swale and rock outcropping landscape opportunities
for the City's consideration, This is purely optional and does not need to be constructed. However, we
thought it would be an innovative way to re -use rocks that have been encountered on the property
during grading and would further add an aesthetic natural quality within the community.
Per our meeting on January 7, it is our under -standing that upon submission of these 13 itemx,Lennar
will be able to move on to a Planning Commission hearing, and ultimately to the City Council for
approval. At this time, we look forward to a February 22"« Planning Commission Date and final
approvals atCity Council onMarch l5w.
Please contact me with questions, and thank you for working with us through this process.
Pau|Tabone
Land Entitlement Mgr
LennaryNinneooha
VACANT LAND PURCHASE AND SALE AGREEMENT
This Vacant Land Purchase and Sale Agreement ("Agreement") is made and entered into as the Effective Date (de.ftned herein) by and
between .DPS-LAIKE ELMO, LLC, a Minnesota limited liability company, ("Seller') and CRAIG ROSSOW, an individual
("Buyer"). The tarn 'Effective Date shall mean the last of the dat. indicated adjacent -to the signature s set forth an the sigiature page
of -this Agreement_
En consideration of the covenants and agreements coot herein, the parties agree as follows:
1. DESCRIPTION. OF PROPERTY. Subject to the terms, conditions, representations and warranties set forth herein, Seller
agrees to sell to Buyer, and Buyer agrees to purchase, from Sella, certain real property (`Property") located in Lake Elmo, Minnesota,
Washington County, b,,Fortesota. consisting of approximedely 2.15 acres as depicted on Exhibit A..
The mart legal description of -dic Property shall be determined by a boundary survey ("Survey') as required herein (Section 9) and shall
be reasonably weed upon by the Seller and Buyer in writing prior to submittal by Seller to the City and County for their approval and
issuance of a tax parcel identification number.
CE AND PA
a.se price for the Property is the sum
Buyer agrees to pay the Purchase Price as follows:
A. The balance
(subject to prot ions,aeducdons and creffus as
eball be paid
beckaidat closing
-14
3. H1LE AND SURVEY.. Within a reasonable amount of time after execution of this Agreement Sella, at its expense, shall
deliver a Survey to aver that is certified_ to Sella mid Buyer.
Within 5 days after Bayerreceives evidence of creation of a ta,tpazrel for the Property (Section 9), Buyer, at its expense, Ivey
elect to purchase a title commitment ('Title Commitmenr) covering the Property issued by Title wherein Title agrees to issue to
Buyer upon the recording of -the Deed (defmed herein) an Owner's Title Insurance Policy, accompanied by caplets of all recorded
documents aft -tieing tile Property. )fBuyer so electlopurchase a title conunitment Buyer shall instruct Tide to furnish a copy of
the Title Commitmentto Seller.
Buyer shall have until ten (10) days after receipt of the Survey and evidence of motion of a tax parcel (Section 9) (anal Tide
Commitment (ifBuyer elects 10 order a Tide Commitment)) ("Objection Period') to make objections to matters disclosed in the
Survey or Title Commitment (if ordered) in writing ID Seller_ Any exception disclosed in the Survey or Title Commitment (if
The Commitment is ordered) together with those exceptions to tide set firth in EXTBIRT B attached hereto not timely objected
to by Buyer within the Objection Period shall be deemed "Permitted Exceptions" hereunder. Seller shall have the right, but not
the obligaiicrn, after it receives such objections to have the same removed or satisfied. If Seller elects to cure any objections, then
Sella shall designate in writing to Buyer the araotmt of -time Seller requires to make cure, not to exceed 120 days (the "Cure
Period") and pending con melon of title, the Closing shall be postponed during the Care Period. If Buyer's objections are not
removed or satisfied by Seller within the Curt Period, or if Seiler notifies Buyer in en -fag that Seller does not intend to cure such
objections, then, Buyer may, Sa it 5 ole discretion and as its sole and exclusive remedyeeither (a) terminate this Agreement by
writes notice to Seller and Buyer and Seller shall each be released from any further obligations and liability under this
Agreement, except for Buyer's obliptions ender Section 7 of this Agreement and upon request, Buyer shall execute and deliver
to Seller a Cancellation Agreement or a Quit Claim Deed for the Property, releasing any interest Beyer may have in the Property
or in this Purchase Agreement, or (b) waive such objections by 'written notice to Sella and proceed to closing with the
understanding that sunlit uncured objections shall be ineluded as Permitted Exceptions on the Deed at dosing-, provided, however,
that ifBuyer has not notified Seller of its election to either waive such objections or terminate this Ageemeut within five (5) days
after the earlier of (i) expiration of the Cure Period, or (ii) receipt of notice from Seller that Seller does not intend to cure Buyer's
title objections, than Buyer shall be deemed to have elected to waive such obje,ctions pursuant to clause (b) above. Buyer agr=
that n. title objection shall be deemed cured if Seller is able th cause Title to delete from the Title Commitment the title exception
that is the subject matter of the objection, or otherwise cause Trite to affirmatiyely insure over such, objection by way of
eudomement.
Bayer grants and conveys unto Seller, its surinr-csors and assigns, a non-exclusive temporary easement for grading purposes over,
on, -through, under and across the grading area. Such grading ri:•eis- shall include the right of Seller, its successors and assips, to
clear, level and grade the Grading, Area; pmfarertransitional grading which roay include balancing solls, provided, however (i) no
stockpiling of soil; (ii) DO fill shall be removed and no borrow pits shall be permitted; (iii) Seller, its suei-r-ssors and assigas work
shall comply with the grading plans approved by the Cali and 'all applicable laws, codes, ordinances and regulations, includica
without limitation, erosion control measures (e.g. silt fume, sediment taps); (iv) upon completion of Seller, its successors and
assigns grading work, Seller, its successors and assigns shall seed and/orlon/eh disturbed areas; (v) Clearing and grubbing of trees
may only be done with Buyer's prior written consent, not to be unreasonably withheld ; (vi) Seller, its successors and assigns will
permit uo lien to attach to the property as a result of any acthrities of Seller, its successors and assigis. As used herein, the
"Grading Area" means a portion of the Property to be identified following preliminary plat approvals needed for purposes
completing development infrastructure on the abutting Seller's property. If revested by Seller, its s-uccessor-s or assigns, Buyer
shall exerme and deliver to Seiler, its suects,sors or assigns a mutually agecabic easement ageetuent in recordable fo
evidencing the foregoing easement rights. Any 'n'.vdcwifl be completed by December 15, 2015.
The Grading Easement shall be a deemed "Pmarsittell Exception".
•
4. CLOSING. The dos/jig sbalJ be held at the offices of Land Title, Inc. 2200 West County Road C, Suite 2205, Roseville,
IsErmesota, 55113 ("Title), or at such other place as Seller and Buyer may mutially determine. The closing shall occur OD or
before the seventh (7th) day after Buyer's waiving of Title Objections. Possession of the Property, subject o the. Lease
Agreement, shall be delivered to Buyer en the date ofClosing. At or prior to the Closing Date,
A. Seller shall:
1. Deliver to I3uyer Seller's duly recordable Warranty Deed ("Deed") to the Property conveying to Buyer Inc
simple title to the Property and all east -meets and rights appurtenant thereto subject to the Penintted Exceptions
and such other exceptions as may be approved in writing by Buyer. The acceptance of the Devi by Buyer shall
be deemed to be a full performance and discharge of every representation and warranty made by Seller herein
and every agiunieut and obligati= on the part of Seller to be performed pm-smant to the provisions of this
Agreement, except those which are herein estpressly stated to survive closing.
Deliver to Buyer an affidavit of Seiler co, Wt..: that Seller is not a "foreign corporation" within the meaning
of Section 1445 cif the Inn -nisi Revenue Code.
3. Deliver to Buyer an affidavit of Seller iatflirdent to delete the standard exceptions in Buyer's Owner's Title
Policy pertaining to parties in possession, mechanic's liens and unrecorded agreeraents (except Lease
Agree -man) to the Fv10,1t arising from Seller's affirmative acts.
4. Deliver 1-0 Buyer a closing statism= prepared by Title and such other documents as may be reasonably
necessary to fulfill the covenants and obligations of this Agreement to be performed by Seller, all in a form
reasonably satisfactory to Buyer and Seller.
Buyer she
1. Deliver to Seller the Purchase Price, in accordance with Section 2.A_ ofthis Agreement_
Deliver to Seller a closing statement prepared by Title and such other documents as may be reasonably
ni-ri-c-utry no fulfill The covenants and obli ofthis Agreement to be performed by Buyer, all in a form
reasonably satisfactory to Buyer and Seller.
5. CLOSING COSTS; PRORATION& The following costs and expenses shall be paid as follows in connection with the
Closing(s):
Seller's Closing Costs. Seiler shall pay:
1. One-half (1)2) ofthe closing foe charged by Title in connection with the Closing ofthis transaction_
2. Any state or county deed tax imposed on the conveyance.
3. The =ending, cost of any instrument or the fr.-- for any endorsement required to cure or remove a tide objection
-which Seller elemsio CMG or remove pin-sum:am Section 4 of this Agreement
4, The balance of special assesmaeots, if any, currently levied aSmins-E The Property
5. The deferred taxes and its pro-rma share of general real estate taxes pursuant to Section 6.C. herein_
B. Braver' s Cleesing Costs., Buyer shall pay the following costs in connection with the closing:
I. The documentary fee necessary to record the Deed with the County land title records.
.The cost of any Owner's Title Ins -mince Policy obtained by Buycr, including the oast of any melomernents or
extended coverage provisions.
3. The cost of mortgage registration tax for any Enancing obtained by Buyer in connection with the purchase of
the property.
4. The cost of tho Title Commitment, k-Buyer so elects to have Title issue z Tide Commitment
5. One-balf (1/2) of the closing fee charged by 'Title in connection with the closbag ofthis transaction.
6. Its pro-rata share ofgeneral real estate taxes piusualitto Section 6.0 herein.
Prorations. Real eseite taxes dire and payable in the year of closing shall be prorated between Seller and Buyer to the
applicable Closing Dar (ie. such taxes shall accrue to Seller throuet the day prior to the Closing Date). Such proration
shall be final Seller shall pay all such real estate tams Mae aud payable in years prior to the year of Closing. Buyer shall
assume responsibllity for the payment of all such real estate taxes due and payable in years subsequent to the year of
Closing and any special assessments that became pending or levied after the Effective Date. Tice obligations under this
Section 6.G shall survive Closing, and shall no merge by Seller's tender, or Btryer's acceptance of a deed or other
conveyance of all, or any part, of the Property. Seller shall pay all taxes that have been &fermi ender Minnesota
Agricultural Property TaxLaw (MSA.273.111) or otherwise deferred.
6. BUYER'S INSPECTION -Se. INSURANCE, By this A.greetnent, Buyer does not acquire any right of possession of the
Property nor does Buyer acquire any right of entry, license or easement. Seller may consent on a ease by case basis ira a right
of entry for Buyer and ies employees, agents, contractors or invitees ("Anthorized Parties") provided that Buyer gives Seller
not less than forty-eight (48) hours prior written notice. Whether or not Buyer gives such notice, Buyer agrees that any entry on
the Property by Buyer or its Authorized Parties shall he subject to the following conditions: (1) Buyer agrees to obtain Seller's
prior written consent, not to be unreasonably withheld, prior to entering on to the Property, (ii) Buyer agrees not to damage or
disturb any crops that may be on the Property andshall not interfere 'with farming activities on the Property, (iii) Buyer agrees to
indemnify, hold harmless and defend Seller from and against any and all liabUkies, loss, costs (including reasonable attorneys'
fees and court costs) and damages due to personal injury or death to persons, or damage to the Property or other property that
arise from entry onto the Property„ and (v) prior ID entry on the Property, Buyer shall provide Seller with evidence of
Commercial General Liability insurance in an amount equal in 1500,000 per occurrence and $1,000,000 aggregate -which names
Seller es additional insured. Buyer shall restore the Property to the condition existing prior lo entry itponthe Property to the extent
the need for restoration 2rises from the tatty ofBuyer or its Authorized Parties on the Property or their activities thereon.
7. "AS IS' CONDITTON. Except as otherwise provided in this Agoemeat, any other provision of tins Agreement to the contrary
rotwithstanding. Buyer acknowledges and agrees tat upon conveyance of the Property to Buyer at Closieg. Buyer will be
3
acquiring the Property "AS IS", WHERE LS, WITH ALL FAULTS AND DEFECTS.' Except as otherwise provided in this
Ageement, Seller hereby specifically disclaims any representation or warranty, whether express or implied or statuary, whether
oral or written, with respect to the Property, including, but not limited to -those concerning (i) the value, physical condition, good
repair, eoudition of title, habitability, tenant ability, suitability, merchantability, development potential, or fin= for a particular
use or purpose of -the Property; (ii) the value, physical' condition, operability, condition of title , ownership, suitability,
merchautabliity, or fitness fcr a particular purpose ofay furniture, -ferlanes, equipment, appliances, or other items of tingble
personal property located on or at the Property; (iii) the area, shape, size, configuration, location, capacity, square footage,
acreage, dimensions or zoning of the Property; (iv) the soil condilion, topography, geology or drainage of the Property-, (v) the
existence of any flood plain, floodway or flood hazard urea affecting the Property-, (vi) any easernem, right of way, lease,
possession, lien, enemnbrance, license, reservation, condition, covenant, or restriction beneEding, burd,mine>„ or otherwie
affecting the Property; () the availability of utilities to the Property or the access to the Property by public road or othenvise,
(vial-) the nature or quality of any material, labor , workmanship, emetruction, design, engineering, oz composition of any
improveme-nts to the Property, (ix) the environmental condition (including, without Thainitico, the presence or absence of
asbestos, kad-based ,paint, or any hazardous substance) racketing the Propertr, (x) any law, statue, regulation, tale, ordinance,
decree, or court order (includhig without limitaliori, any zoning law or ordinance), affecting the Property and the compliance of
the Property or its operations with any law, statue, regulation, rule, ordinance, decree, or court order (including without limitation
any zoning law or ordinance) affecting the Property; (xi) the existenet, aljdlty, errforceabiliqi, assiiniability, or asstunaltility of
any franchise agreement, operating ageemerst or similar agreement, or any licenses for the operation of the Property-, (xii) the
soierbairy of the Property for any and all activities atd'uses which Buyer may elect to conduct thereon; or (xiii) the value oldie
Property or the price at which the Buyer might resell the Property, Perth=more, except as otherwise provided in this Ageement,
by executing this Agreement, Buyer acknowledges the following (a) Seller has not made, does not make and will not make any
repatentation or warranty of any kind whatsoever, whether implied, express or statutory, -whether oral or written, regarding the
Property, and the Seller disclaims auy and all such representation and warranties; and Buyer is not relying upon any such
representation and warranty, (b) the Property may contain defects unknown to Seller (e) Buyer bears the sole responsibility to
inspect the Property and review all information disclosed by Seller or its agents with respect to the Property; (d) any reports or
information pertaining to the Property provided to Buyerby Seller are for informational purposes only and Seller does not warrant
the accuracy or completeness of such itent and (e) Buyer is assuming all risks eoncerniag the Property. The p...visions of this
Swim 8 are material item of consideration to Saes and Buyer aeknowledges that Seller would not enter into this Agreement
the absence of such -provisions.
TAX PARCEL Seller will prepare a Survey of the subjectproperty and the sdjaceutpropetty, foribe purposes °lemming
a separate tax parcel for the Property. The Bayer shall contribute $700 towards the cost of preparing the subject survey
which shall be paid directly to Seller upon execution ofthis Agreement. The Seller will complete the appropriate application
for creation of the tax parcel for the Property to be filed xvith the City upon completion of the Survey. Upon creation of the
tax parcel for the Property, the Property will be zoned RE (Residential Estates). The Seller will use commercially reasonable
efforts to obtain approval at the separate tax parcel and RE zoning_ In the event that Seller is not successful in obtaining a
lot -split to aeate a separate tax parcel for the Property or is not successful in obtaining RE zoning, Buyer or Seller can
terminate this Agreement within fourteen (34) days after City rejection of the taxparcel or zoning.
9. FARM LEASE. The Properly is encumbered by a Farm Lease expiring December 1, 2015 Buyer agrees to the lease as a
Permitted Encumbrance through December 31, 20L2. The Seller will termitrate the lease OD the Property for 2013 prior to
Closing.
10. DEFAULT; REMEDIES_
A. Default bY Seller_ In the event Seller Pails to comply with any material provision of this Ageement, and such failure
is ant cured by Seller within ten (10) days after receipt of written notice 'thereof from Buyer to Seller, Buyer's sole
and exclusive remedy (in the akseace of any subsequent written agreement between the parties to the contrary)„ shall
be to terminate this Agreement upon written notice to Seller and recover Buyer's contribution of Survey costs of
5700 as provided for in Section 9.
B. Default by Buver. In the event Buyer (i) fails to pay the Purchase Price in full when due; (li) commences any
improvement on any portion of tee Property prior to closing or (iii) falls to comply with any other coveonat,
obligation, or provision ofthis Agreement which is not cured within tee (10) days after receipt of -written notice from
Seller, Seller may terminate this Agreement immediately upon written notice to Buyer and recover the cost of the
boundary survey prepared to create the legal description, of the Property.
4
SE
on the
to sati
ATIOM. Seiler does not know ofany 'wells" (within the meaning °alma. Sint, § 1031_005, SobeL 21)
Seller has not received notice of the existence of any "wells" on the Property This represiattation is intended
• of Kann. Slut § 103L005, Subd. 1(a). Seller has not received notice of the existence of -
undergo wad tanks, welis or Inds/trim' sewage treatment systems on, ithin or serving -the Property, and to the best of Seller's
actual knowleAge, there are no such underground tanks, wells, or individual sewage treatna=t systems located on, within or
serving dm Property. This representation is intended to satisfy thertequirements ofIvfinn. Stat. § 115.55.
12. BUYERS REPRESENTATIONS. Buyer -warrants and represents to Seller es follows
(A) Buyer has the full legal right, power, authorty and financial ability to execute and deliver this Ageement and
all of Buyer's closing documents, to eons -memoir: the transactions contemplated h=by, and to perform
it
obligations hereunder and under all of Buyer's closing document;
(C) This Agreement and Buyer's closing doct-nornts do not and will not contravene any judgment, order; decree,
writ or injunction issued against Buyer. The consummation of the transactions contemplated hereby -will not Tenth in
a breach orconstitute a default or event of drEaidt by Buyer under any agreement to which Buyer or any of its assets
are subject tar bound;
(D) There are no pending actions, suits, proceedings or investigations to which Buyer is a party before any court or
other governmental authority which may have an adverse impact on the transactions contemplated hereby, and
13. MISCELLANEOUS. The following general provisions govern this Agreement
A. No Waivers. The waiver by either partylnercto of any condition or the breach of any term, covenant or condition herein contained shall net be deemed to be a waiver of any other condition or of any suhsequent -breach of the sarric or of any
other term, covenant or condition herein eontaintxl. Buyer, in its sole discretion may waive any right conferred upon
Buyer by this Agreemerr provided that such waiver shall only bc made by Buyer giving Seller written notice
specifically describing the right waived_
B. Time &Essence. Time is oftbe essence °frills.Agreement
C. ,Governina Law. This Agreement is made and executed under and in ail respeCts to be goverued and construed by the
laws of tbe State of lAinnesota and the parties hereto hereby agree and consent and submit themselves to any court of
competent juriscliction situated in the State ofivfinnesota. -
D. Notices. All notices and demands given or required to bc givem by any party beret° to any other party shall be deemed
to have been properly given if and when dellvered in person, sent by facsimile (with verification of receipt) or three (3)
business days after having been deposited in any 1LS. Postal Service and sent by registered or certified mail, pos-ge
prepaid, addressed as follows (er sent to such other address as any party shall specify to the other party pm-suant to the
provisions of -this Section):
TO SELLER
TO BUYER
BPS -LAKE ELMO, LLC
Craig, Rossow
ATTN: ALAN DALE
483 Julep Avenue
6007 Collitt Way
Lake Elmo, MN 55042
nrinetonka, MN 545
PHONE: 612-508-1154
PHONE: 952-28S-2201
FAX: 651-482-0293
FAX: 952-473-2206
In the event either party delivers a notice by facsimlle, as set forth above, such party agrees to deposit the ori6nals of the
notice in a post office, branch post office, or mali depository maintained by the U.S. Postal Senice, portage prepaid and
5
addressed as set forth above, Such deposit in the U.S. Mail shall not affect the deemed delivery of the notice by
facsimile, provided that the procedures set forth above art fully complied with. Any party, by notice given as aforesaid,
may change the address to which subsequent notices are to be sent to such party.
E. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit oft:: successors and assigns of =eh
of the parties hereto, provided however, Buyer shall not be entitled to assign or convey any interest in this Agmnent to any
individual or entity, without first obtainingthe prior written consent of Seller.
E. Invalidity. If for any reason any terra or provision of this Agreement shall be declared void and unenforceable by any court
of law or equity it shall only affect sncli particular term or provision of this Agreement and the balance glints Agreement
shall remain in full force and effect and shall be binding upon the parties hereto.
G. Complete Agreement. All understandings and agreements heretofore had between the parties are merer, d into this
Agreement which alone il1y and completely cas-s their agreement. This Agreement may be cbangcd only inwriting
signed by both of fhe parties hereto and Shall apply to and bind the successors and assigns of each of the parties hereto and
shall not merge with the deed delivered to Buyer a closing.
C-ounteroarts. This Ageenicnt may he executed in one or more counterparts etch of which when so exe-Med and delivered
shall be an original, but together shall coasting:: one and the same instrument.
I. Calculation of Time Periods. Unless otherwise speeiEcally provided herein, in computing any period of time descaed in this
Agreement, the day of the act or event after which the designated period of trine begins to run is not ID be included and the
last day of the period so computed is to be included, unless such last day is a Saturday, Sunday or legal holiday under the
laws of the State of Minnesota, in which event the ptaiod shall run unlfl the end of the next day which is neither a Saturday,
Sunday or legal holiday, The n.al day of such period shall be deemed to end at 5:00 pm., Central Time.
J. No Recording. Buyer shall not record this Agreement, any memorandum of this. Agreement, or lis pendeas against the
Property.
K Required Signatures. This Ageerneut shall not be binding and endsteable againat Seller unless and radii signed by at
least one of Seller's ofEcers.
L. Like -Kind Exchange. Reinvestment of Net Proceeds Seller and/or Buyer may elect to enter into the transactioa
contemplated under this Agetment as part of a [Ike -kind exchange within thc meaning of Section 1031 of the Internal
Revenue Code of 1986, ass amended, and the regulations promulgated thereunder. Seller and Buyer agree to cooperate
fully with each other in order to implement any such exchange. Each party acknowledges that any exchange shall be a no
cost to the other party and shall not tcicase or dirninish each parry's obligations and liability :trader this Agreement.
M. In the event this A.:wen:mat is canceled or falls to close for any reason, other than Seller's default, Buyer shall promptly
deliver to Seller, at no expense to Seller, copies of any and all reports (including but not limited to Phase I Envitonnarmed
Site Assessments), studies, plans, surveys, or other documentation prepared by third parties for Buyer that pertain. to the
Property.
14. BROKERAGE, Seller and Buyer represent and warrant to each other that they have not engaged the services of any broker in
connection with the sale and purchase contemplated by this Agreement. Buyer shall iuderrmitr, defend and bold harmless Seller
for any claim (melMing reasonable expenses incurred in defending such claim) made by Broker clAiroMg to be entitled to a
commission in connection with this Agreement ortbe purchase and sale transaction except as provided herein. Each party hereby
agrees to indemnify, defend and hold harmless the other party for any claim (ineluding reasonable expenses incurred in defending
sueb claim) mMe by a broker, soles agent or similar party (other than Broker) claiming to be entitled to a commission in
connection with this transaction by reason °film acts ofthe indemnifying party.
IN WITNESS WHEREOF: Seller and Buyer have executed this Agreement as of last date set forth below, which shall be the
effective date of this Agreement for all purposes.
BUYER:
CRAIG ROSSOW
DATE:
DATE: ,
7
, 20
- , 20 "2-
!
�
This Document Prepared By,
And When Recorded Return To:
Blake Patrick
BpPipelines (North America) Inc.
150 W. VVemsnvU|e Rood, Bldg 603
Naperville, |LOO5O3
AGREEMENT AND ACKNOWLEDGEMENT
DATE: January 27, 2016
1nrPARTY: BP Pipelines (North America) |nc.aMaine corporation
150VVVVonnnV0e Rd,Building 8O3-3"'Floor, Naperville, |L6O583
2woPARTY: City ofLake Elmo, aMinnesota municipal corporation
3800 Laverne Avenue North, Lake E|mo, MN 55042
3'dRARTY: U.S.Home Corporation, dbobynnar,aDelaware corporation
AS TO: 8P File 40O0 1532— Databaoe# 8322
5th Street North
KNOW ALL MEN BY THESE PRESENTS:
WHEREAS, BP Pipelines (North America) Inc., o Maine corporation (hereinafter
referred to as "BP"), is the present owner of a right of way and easement (hereinafter referred to
an "EonomenC"), over, thnougb, under and across the following described parcel in Washington
County, Minnesota -
The East Half of the Southwest Quarter of Section 34. Township 29 Nodh, Range 21
West, Washington County, Minnesota
granted ' Coleman J, Costello and Bery� B. Costello da�dAugust 7. 1946 and recorded
August 1846 in book 150. Page 219 as document 143725 a(the Washington County Recorder's
un/cc
WHEREAS, the Easement was amended and limited to a strip of land (hereinafter called
the "Easement Strip") 5Ofeet inwidth by Document Number 3172091 recorded August 3. 2001
(nthe Office ofthe Recorder ofWashington County, Minnesota,
VVHEGEA8, pursuant to the Eaaemen(, a pipeline was or pipelines were constructed
together with equipment and appurtenances thereto (hereinafter referred to as "Existing
Pipeline") within said Easement and is presently a part of a pipeline system owned by BP; and
WHEREAS, subsequent tothe grant of the Easement, City ufLake Elmo (hereinafter
referred to as "CITY") and U.S. Home Corporation (hereinafter referred \o as ^Lanner") acquired
aneasement to tracts of land (hereinafter referred to as "Permanent Public Street Easement
Agreement") legally described in Exhibit "4" and more clearly depicted on Exhibb°B^ attached
hereto and made a part hereof, being all or a part of the same land covered by the Easement
NOW, THEREFORE, in na|ianpa on the aforesaid representation and in consideration of the
mutual covenants herein contained:
1' CITY and LENNAR agree that BP, its successors and assigns have superior rights, and
the rights within the easement document remain unchanged within that entire portion of
the New Road Right ofWay covering the same land described inthe Easement
2, CITY and LENNAR agree that BP has the right to oonohoct, operate, inopact, maintain,
probeo, nepair, replace change the obo of and remove the Existing Pipeline and any
future pipelines (hereinafter 'Future Faui|biea.)that may be installed in the Easement
Area. City agrees that BP'o exercise ofrights within the Easement Area are not subject
to any CITY permitting processes, and CITY further agrees that permits will not be
required when BP elects to exercise its rights within the Easement Area, BP agrees that
it will comply with all CITY pouted engineering requirements in place at the time Bp
elects to exercise BP's rights within the Easement Area.
3. CITY and LENNAR acknowledge and agree that it will reimburse BP in full should any
further revision, relocation and/or removal ofBP'sfacilities within the New Road Right of
Way due to any authorized improvement or revision within the New Road Right of Way,
4� CITY and LENNAR ahoU not commence with any excavation or construction on or near
the Easement without first contacting the local "One -Call" utility locating service at least
48 hours (two working days) prior to initiating any excavation or construction activities so
BP can arrange to have a representative present when C|TY. LENNAR. or their
contractor are working inclose proximity hothe Easement.
5. This Agreement and Acknowledgement shall be recorded in the land records of
Washington County, Minnesota,
Nothing herein shall constitute a waive, or relinquishment by BP of any right to
compensation that BP may have under applicable law in the event of relocation of the Existing
Pipeline, Future Facilities, the Easement (in whole or in pmd) or any other BP easement or right-
of-way, or as a result of condemnation or other exercise of the power of eminent domain with
page,00fr
i
respect to any real property interest, whether bythe CITY, LENNAR, or any other governmental
entity oragency; pn»vded, the CITY and LENNAR acknowledges and agrees that BP shall not
waive or relinquish any such rights by its execution of this Agreement and Acknowledgement,
and shall retain any and all such rights.
If any one or more of the provisions of this Agreement and Acknowledgement, or the
applicability ofany such provisions to o specific situation shall be invalid or unenforooab|e, the
validity and enforceability of all other applications of such provisions shall not be affected.
City of Lake Elmo and BP acknowledge and agree that upon City's acceptance of the
public improvements within the pipeline easement area after completion nfotwo-year warranty
period that Lennar and its subsidiaries, successors and assigns shall be released from the
requirements of this agreement.
|NWITNESS WHEREOF, the parties hereto separately and severally have caused this
Agreement and Acknowledgment be executed in (hair respective names by and through their
duly authorized representatives, as of the day and year first above written.
City of Lake Elmo
Signature
/
|
U.S.Home Corporation, dbaLennar
Signature
Print Name
Title
�
1313 Pipelines (North America) Inc.
Signature
Print Name
Title
ACKNOWLEDGMENT
STATE OF MINNESOTA
)SS-.
COUNTY OF WASHINGTON
Before me.0Notary Public inand for said County and
6tnte, on this day personally appeared . who is the
. of City of Lake Elmo and acknowledged to me that he/she executed
said instrument for the purposes and uonoidombon therein expressed, and as the od of said
company.
Given under my hand and seal of office this day of 1 201
By
Notary Public
�
ACKNOWLEDGMENT
STATE OF MINNESOTA
COUNTY OF WASHINGTON
Before me, a Notary Public in and for said County and
State, on this day personally appeared
, who is the
of U.S. Home Corporation dba Lennwr and acknowledged to me that he/she executed said
instrument for the purposes and consideration therein expressed, and as the act of said
Given under my hand and seal of office this day of 201
By:
Notary Public
ACKNOWLEDGMENT |
STATE OF|LL(NO|S \
)SG: �
COUNTY OFDUPAGE ) �
Before me, _ ' . a Notary Public hl and for said County and
Gtohs, on this day personally o who is the
ofBPPipelines (North America) |nc..and acknowledged to
methat he/she exooutadnoid(nskumenkforthepurpoaosandconsidensdonthenyinexpn*yneU.
and onthe act nfsaid company.
Given under my hand and seal of office this day of , 201_-
By
Notary Public
EXHIBIT A
EXHIBIT 13
LEGAL DESCRIPTION AND DEPICTION OF
THE PERMANENT EASEMENT AREA
,A Roadway Easement lying over, andel and across that put oldie West Half ur the Southeast
Quarter and that port of the Fast Half or the Southwest Quarter. till in Section 34. Township 29.
Range 21, Washington County, Minnesoln, described as follows:
Commencing at the southwest corner of Outlot 1', SAVONA, according to the recorded
plat thereof said Washington Courtly: thence North 00 degrees 01 minutes 13 seconds
East, ossumed bearing along the west line of said Outlot F a distance of 351,65 feet to the
point of beginning,. thence South 71 degrees 28 minutes 52 seconds West, n distance or
165.33 feet; thence southwesterly, along a tangential curve, concave to the southeast.
having a CL:ntral angle uf 20 degrees 49 minutes 17 seconds, a radius of 1103.12 feel for an
arc distance or400,87 fee; thence South 50 degrees 39 minutes 36 Z;L:end s West, tangent
to said curve, n distance of 356.54 feet; thence westerly. along a tangential curve, concave
to the north, having a central angle of 611 degrees 21 minutes 23 seconds, a radius of
860.00 feet for an arc distance of 1026_02 fcci; thence North 60 degrees 59 minutes 01
seconds West, tangent to said curve. u distance uf 224.27 feet; thence westerly, along a
tangential curve, concave to ihe southwest, having El central angle of 29 degrees 05
minutes 37 seconds, a radius of 1000.00 feta for an arc distance of 507.78 feel; thence
South 89 degrees 55 minutes 22 seconds West tanLynt w said curve, a distance 4)1'212.60
feet to the west line of saicl East lIalf of the Southwest Quarter of Section 34; thence Noah
00 degrees 02 minutes 55 seconds East along said west line, a distance of 100,00 feet;
thence North 89 degrees 55 minutes 22 seconds East. a distance of 212.38 feet; thence
easterly, along a tangential curve, concave to the st)uiltwest, having a central tingle of 29
degrees 05 minutes 37 seeonds. a radius of 1,100.00 feet for an are distance of 558.56 feet;
thence South 60 degrees 59 minutes 01 seconds E.nst tangent it) said curve, u distance of
224.27 feet; thence easterly along a tangential curve, concave to tile norlh. having a central
angle of 29 degrees 11 minutes 27 seconds, t radius of 760.00 feet fur an 411: digallVe of
387.20 feet to the southwest corner of Out lot A. said SAVONA; thence continuing easterly
along the southerly line of said Outlot A and along. a compound tangential curve, concave
tu the north, having a central tingle of 39 degrees 09 minutes 56 seconds. a radius of
760.00 feet for an arc distance of 519.51 feet: theme North 50 degree 39 minutes 36
seconds Bust tangent to said curve and along said southerly line of Outlot A. a distance of
410,97 feet; thence northeasterly along said southerly line of Oudot A and along a
southerly line or Outlot C. said SAVONA and along a tangential curve, concave to the
soothe:Lit, having a central angle of 20 degrees 49 II dilutes 17 SQCOJIthi.11 radius of 1,060.00
feet for on arc distance of 385:20 feet; thence North 71 degrees 28 minutes 52 seconds
East tangent to said curve 31111 along said southerly line of Outlot C. o clistnnce of 202,22
fed to the northerly extension of said west line al' Oullot 1'; thence South 00 degrees 01
minutes 13 seconds West along said west line, it distanee of 116.02 feet to the point of
beginning.
Page 6 et 7
1034711'
Page 7 et 7
EX RIBIT B
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'.'�'.'^^'`'^'`^�^''.'
Date: February l5,0l6
To: Stephen VVensman,Planning Director
[c qyanStennpski P.E.
From: Jack Griffin, P.E,City Engineer
ENGINEERING, inc.
Cara 6eheen,p.E.
Jack Griffin, p.E.
Ryan 6tem��P.E.
Chad |saksnn,P.E.
Re: Savona 4thAddition — Final Plat Review
Engineering Review Comments
An engineering review has been completed for the Savona 41h Addition Final Plat consisting of the following
documentation prepared byWestwood Professional Services, Inc:
* Savona 4thAddition Final Plat, Sheets 1-4,not dated.
• Construction Plans for Grading and Erosion and Sedimentation Control, dated 01.19.2016,
° Construction Plans for Sanitary Sewer, Water Main, Storm Sewer and Streets, dated OL25.2016.
~ Landscape Plans, dated O2.Ol.ZO16.Review byothers.
m Specifications for Savona 4thAddition Improvements, dated O1J6.20l6.
= Storm Sewer Design Tabulation, dated O1.2I.201G.
w Summary ofProposed Changes tnPond landInfiltration Basin I,not dated.
" Potential Boulder Outcroppings and Swale Protection Concept Plan, dated 01. 11.2016.
° South Washington Watershed District Permit Approval (with conditions), dated 01.22.2016.
STATUS/FINDINGS: An engineering review has been completed for the Savona 4m Addition Final Plat submittal on
02.01.2016. Engineering review comments have been provided in two separate memos; one for Final Plat approval,
and one to assist with the completion of the final Construction Plans. Please see the following review comments
relating tothe Final Plat application.
FINAL PLAT —SAVONA4THADDITION EASEMENTS AND PERMISSIONS
Final Plat must be cundhioned uoon all nfthe following easements and oannbsions being fully executed and
provided to the City, and recorded at Washington [ounLv' if applicable. No construction work for the Savona
411Addition Improvements can begin until each agreement bfully completed.
° Atemporary construction easement inthe [ity's standard form must beprovided tothe City that allows for
the construction and grading activities for all work off -site from the proposed Plat limits.
� A temporary construction easement is required from the Rossvw property, The submitted
agreement dated December 31, 2012 has been reviewed by the City Attorney and does not appear
to satisfy this requirement.
� A temporary construction easement is required from the Bolder Ponds development to address
work to match along the westerly property lines and to complete the S"Strpet Improvements,
� A temporary construction easement is required from the Alan Dale property to address all work to
the south ofthe permanent l08foot roadway and utility easement.
• BP Pipelines Agreement: The BP Agreement must be revised and executed in a form acceptable to the City
Attorney including language that provides the City the right to perpetually own, operate and maintain the
public improvements constructed within the easement area.
PAGE 1 of 2
" Xcel Energy Transmission Encroachment Agreement: The Xcel Encroachment Letter dated February 1, 2016
must be revised in a form acceptable to the City Attorney, A final encroachment agreement is needed that
accurately reflects all of the Savona l^' through 4/^ Improvements located within the easement area and
accurately references the approved Plan dates,
" Final Plat should be contingent upon the City receiving the signed Ebertz easement documents necessary
to complete the Savona 3mAddihon Improvements without a retaining wall, or revised plans to complete
this area should bereviewed for Planning Commission and Council approval.
= Out|otsA(tmU)' 8(storm wvater),[(storm *vater)' D (trail) and E(wetland &buffer) must be dedicated to
the [hY as part of the Final Plat. Out|ot ownership must be shown on the Final Grading and Construction
plans.
° Additional easement isrequired otLot 8' Block 4tomaintain 15feet from 5TK1H'351A.
FINAL CONSTRUCTION PLANS &SPEOF|CATON5
* No construction may occur until the applicant has received City Engineer approval forthe Final Construction
Plans for Grading, Drainage and Erosion Control and Final Construction Plans for Street and Utilities; the
applicant has obtained and submitted to the City all applicable permits, easements and permissions needed
for the project; and a preconstruction meeting has been held by the City's engineering department.
= The Final Plat shall not berecorded until final construction plan approval is granted.
= Final Construction Plans and Specifications must be prepared in accordance with the City Engineering
Design Standards Manual using City details and specifications and meeting City Engineering Design
Guidelines.
• A separate memorandum will be provided to direct plan corrections necessary for final construction plan
approval.
PAGE 2 of 2
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SAVONA 4th ADDITION - DESIGN REVIEW REPORT
LAKE ELMO, MN
LANDSCAPE ARCHITECTURAL DESIGN REVIEW DATED FEBRUARY 10"-I, 2016
REVIEWED PLAN SETS DATED 2016 0112 & 2016 02 01
Required Action Items by Savona Project Team
1. Provide landscape irrigation plans for our review for all commonly held
HOA & City Outlots / R.O.W. areas.
2. Provide a three year maintenance plan for all landscape materials/areas
within all commonly held HOA & City Outlot / R.O.W areas.
3, Dry Creek Bed Swale Erosion Protection & Boulder Outcroppings at Ponds
Concepts are Approved Pending City Engineering and Public Works
Reviews,
SINCERELY,
LANDSCAPE ARCHITECTURE, INC.
STEPHEN MASTEY, ASLA, CLARB, LEED AP BD±C
DIRECTOR OF DESIGN
2350 BAYLESS PLACE• ST. PAUL, MN • 55114
PHONE: 651.646.1020 • EMAIL: STE.PHEN@LANDARCINC.COM
14
16
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Lennar Corporation
Yfaa 35W AsInenac N+n4 Suite 4Q0
R4n6ak Mnrea. 65446
Savona
4th Addition
Lairs I:Ivn. 1Ainroar.
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16a5 J6N Ammo hltollk Salo- MI
Plymouth, Whom. 551-16
Savona
4th Addition
x-f- attmo, atte,
oxrw 11-04-15 6 s 2C3 oa 5
Final landscape Plan
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Station #1
'510 Laverne Ave. No.
ike Elmo, MN 55042
651-770-5006
LAKE E MO FIRE DEPARTMENT
December , 2015
Station #2
4259 Jamaca Ave. No.
Lake Elmo, MN. 55042
651-779-8882
Per my review of the drawings for Savonna 4'11Addition, following is a list of items to be addressed moving
forward:
o Make adjustment to hydrant locations per markups on drawings.
Confirm that street naming sequence follows guidelines. Difficult to see on drawings of only this
addition. Roads may be existing or new (unknown), but my concern relates to "JU" street being west of
"JA" street, as well as others. I understand some of these roads "meander" and may be predetermined,
but this needs to be verified.
Sincerely,
'Treg Malmquist, Fire Chief
''Proudly Serving Neighbors & Friends"
7
Cul-de-sac and if the City Engineer hadoJnnnnentsabmutthat. \Nensnnanstated that
they are not infavor asthey are harder tnmaintain and snow plow.
Lundquist asked about round about to slow traffic. Erickson stated that round aboutS
are typically used at a 4 way intersection, but they could look into that.
Larson stated that there a number of options to use to slow traffic like treads and bump
VNUiannsissuggestinganadditiona|conditiontoread"toreachandfi|eanagreennent
with the City the required agreement with the Hecker family for a driveway from the
new road and the buffer enc,oachnnents".
Williams |salso concerned about the configuration ofthe open space. There are alot of
long thin out|otsthat hedoes not feel meets the spirit ofthe ordinance. Haggard had
the same concern and adding the ghost lots, will take some of the open feeling away.
Kre|nner is ok with it as shown as these are larger lots which makes it harder to
accommodate the open space.
There is concern about the driveway for lot 40 from an access management standpoint.
The Heckers are being required to remove their driveway and this lot might be creating
the same sort ofsituation,
M/S/P. Williams/Haggard recommend approval of the Legends concept plan dated
1/25/16, based an the findings of fact as earlier discussed, and with the conditions as
listed in the staff report, with the additional one regarding the agreement with the
Heckcrs, Vote 6-2,motion carried. Dunn voted noasshe would like to see the street
connection asacu|'de'sac.
M/S/P: Williams/Lundquist, move to amend the motion to include the trail shown in the
northwest corner on the concept plan dated 2/22/16 as part of the concept plan, Vote
7-0, motion carried unanimously.
Business item - Final Plat —Savona 4th
VVensnnanstartm �dhispres�nt�tinnne�andinA5avona4 which bthe final phase ofthe
Lennardeve|opnnent. This phase bfor 7Rsingle family lots over ZD.4acres. This phase
will complete m street from Keats toBoulder Ponds. This phase is LDR. The issues to
discuss are setbacks, lot fit, landscaping and agreements. The setback issue isthat LDR
setback isprincipal building 1Ofeet and garage 5feet. |fthere isliving space behind the
garage, what do you do? Preliminary Plat report talks about averaging. How should we
move forward? Lot fit isthat they lost some lots due topond(ng and other issues and
they are adding back 2lots inthis phase. They seem tostill meet the requirements and
staff feels itisacceptable. They would like touse the boulders from their development
Lake Elmo Planning Commission Minutes; 2-22-16
for landscaping, The City engineer wants toreview toensure there isnoproblem
getting to storm ponds. There are a number of agreements that need to be resolved.
Paul Tabone,iennar'explained the phasing ofthe trail. Hespoke about the lot fit and
�
the setback issue. LennarVvou|d like to continue vviththe setbacks that they used in 1,'
Zomand 3maddition in4maddition. Hetouched onadding Zlots which conforms tothe
Preliminary Plat. They are working unfinalizing the landscape plan. Tabone stated that
they are meeting with staff next week to discuss the agreements. He explained some of
the issues they are trying to work through.
Krc\rnerbconcerned about the street names. They are not inagood sequence. It was
inthe Fire Chiefs comments. Hewould like the street names tohereviewed.
Williams would like Zminor changes 10the draft findings. Onthe u*bullet point, he
would like to add after requested by the City Landscape Architect the words "letter
dated)/10/1O." Onthe last bullet after requested bythe City Engineer the words
"letter dated 2/I5/16."
M/S/P: Will ianns/Lorsnn,move torecommend approval Vfthe Final Plat for Savona 4 1*
addition with draft findings and conditions of approval included 'in staff report and as
amended, Vote 6-0,motion carried unanimously. (Haggard left meeting ear|yi
M/S/F: Williams/Larson, move that the Planning Commission endorse using aerially
spaced boulders in erosion control structures pursuant to the landscape architect
approval, Vote 1-5, motion fails.
M/S/p:Kreinocr/Dunn,move that the Planning Commission endorse using boulders in
erosion control structures pursuant to the landscape architect approval, Votc6-CL
motion carried unanimously.
M/S/P: Williams/Kreimer, move that the Planning Commission endorse the 7.5 foot
average setback for Savona 411 addition and that in no case should living space be closer
than 7.5 feet and also that the code be changed to increase the lot width and change
the setbacks for future developments, Vote 6-0\ nnodbn carried unanimously.
Council Updates — February 26, 2016 Meeting
1. Commercial Wedding Ceremony Ordinance —Passed.
Z. Commercial VVed|nB|UP—Passed.
3. ZTASenior Living —Passed.
4. Arbor Glen — Rezoning & Conditional Use Permit —Passed.
m
5, AppointnnentofKristina iundquistosZn Alternate.
Staff Updates
Lake Elmo Planning Commission Minutes; 2-22-16
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2016-16
A 1?ESOLUTION APPROVING A FINAL PLATFOR SAVONA 4TH ADDITION
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing
under the laws of the State of Minnesota; and
WHEREAS, U.S. Horne Corporation (d/b/a Lennar), 16305 36th Avenue North, Suite
600, Plymouth, MN (Applicant) has submitted an application to the City of Lake Elmo (City) for
a Final Plat for Savona 4th Addition, a copy of which is on file in the City of Lake Elmo
Community Development Department; and
WHEREAS, the Lake Elmo Planning Commission held a public hearing on July 22,
2013 to consider the Savona Preliminary Plat and continued discussion on the Preliminary Plat
until its July 29, 2013 meeting; and
WHEREAS, the Lake Elmo Planning Commission has submitted its report and
recommendation concerning the Preliminary Plat as part of a memorandum to the City Council
for the August 6, 2013 City Council Meeting; and
WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending
approval of the Preliminary Plat; and
WHEREAS, the City Council reviewed the Preliminary Plat request at its August 6,
2013 meeting and adopted Resolution No. 2013-064 approving the Preliminary Plat; and
WHEREAS, the Lake Elmo Planning Commission met on February 22, 2016 to review
the Final Plat for Savona 41h Addition consisting of 78 single-family detached residential lots;
and
WHEREAS, on February 22, 2016 the Lake Elmo Planning Commission adopted a
motion to recommend that the City Council approve the Final Plat for Savona 4111 Addition with
conditions; and
WHEREAS, the City Council reviewed the recommendation of the Planning
Commission and the Final Plat for Savona 4th Addition at a meeting held on March 15, 2016;
and
NOW, THEREFORE, based upon the testimony elicited and information received, the
City Council makes the following;
FINDINGS
1) That the procedure for obtaining approval of said Final Plat is found in the Lake Elmo City
Code, Section 153.08.
2) That all the requirements of said City Code Section 153.07 related to the Final Plat have been
met by the Applicant.
3) That the proposed Final Plat for Savona 4th Addition consists of the creation of 78 single-
family detached residential lots.
4) That the Final Plat is consistent with the Preliminary Plat and Plans as approved by the City
of Lake Elmo on August 8, 2013 and revised on November 25, 2013.
5) That the Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future
Land Use Map for this area.
6) That the Final Plat complies with the City's Urban Low Density Residential zoning district.
7) That the Final Plat complies with all other applicable zoning requirements, including the
City's landscaping, storm water, sediment and erosion control and other ordinances, except
as noted in this report or attachments thereof.
8) That the Final Plat complies with the City's subdivision ordinance.
9) That the Final Plat is consistent with the City's engineering standards with the plan revisions
as requested by the City Engineer,
CONCLUSIONS AND DECISION
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve
the Final Plat for Savona 4th Addition subject to the following conditions:
1) That Final grading, drainage, and erosion control plans, utility plans, sanitary and storm
water management plans, street and utility construction plans and agreements shall be
reviewed and approved by the City Engineer complying with the Engineer's memorandum
dated February 15, 2016 prior to release of the final plat by City Officials.
That the developer comply with the 3 items identified in the Landscape Architect's review
memo dated February 10, 2016 prior to release of the final plat by City Officials.
3) That the Developer comply with the Fire Chief's review memo dated December 22, 2015
prior to release of the final plat by City Officials
4) That the Developer shall enter into a Developer's Agreement acceptable to the City Attorney
and approved by the City Council that delineates who is responsible for the design,
2
construction, and payment of the required improvements with financial guarantees therefore
prior to release of the final plat by City Officials
5) A Common Interest Agreement concerning management of the common areas of Savona 4th
Addition and establishing a homeowner's association shall be submitted in final form to the
City prior to the issuance of any building pen -nit within this subdivision.
6) That a 3-year maintenance plan for commonly held HOA and City outlots and rights -of -ways
to be incorporated into the HOA covenants and Landscape and Irrigation License Agreement,
prior to release of the final plat by City Officials
7) That a Landscape and Irrigation License Agreement be executed for the maintenance of
commonly held HOA and City outlots and rights -of -ways prior release of the final plat by
City Officials.
8) The applicant shall provide evidence that all conditions attached the Valley Branch
Watershed District pen -nit for the final plat and associated grading work have been met prior
to the commencement of any grading activity.
Passed and duly adopted this 15th day of March, 2016 by the City Council of the City of Lake
Elmo, Minnesota.
Mike Pearson, Mayor
ATTEST:
Julie Johnson, City Clerk
Ti crry oF
LAKE ELMO
C U
CILC ICTIO
DATE: 3/15/16
REGULAR
ITEM: 11
AGENDA ITEM: Downtown and Village Parkway Lighting Design
SUBMITTED BY: Stephen Wensman, Planning Director
THROUGH: Clark Schroeder, Interim City Administrator
REVIEWED BY: Chad lsakson, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .......... ..... „................... ..... ....... ..........Staff
- Report/Presentation.....................................................Staff
Questions from Council to Staff Mayor Facilitates
Call for Motion ............. ...... ......... ...... ..... . ..... ............ Mayor & City Council
Discussion ......... .......................... ...... ......... ......... ..... Mayor & City Council
Action on Motion............................... ....... ........ Mayor Facilitates
POLICY RECCOMENDER: City Staff and Design Team
FISCAL IMPACT:
SUMMARY AND ACTION REQUESTED:
Washington County, City of take Elmo and SRI (Design Consultant) are working to finalize the design
for the Phase 1 and Phase 2 Downtown streetscape and landscape improvements. The proposed
improvements and associated costs have been previously presented and incorporated into the City CIP
and at thc September 2015 council meeting the City Council directed the design team to make some
changes, including removing from the project the burying of overhead utilities and other changes. The
design team has refilled the design (lighting type and spacing) to reduce the lighting fixtures and intensity
and is requesting the City Council approve the revised lighting design. The decision is important in order
to stage other construction improvements including power utilities and paving and to provide enough lead
time to work with Xcel Energy to finalize the lighting design and installation.
pag
City Council Meeting
Similarly, The Village Parkway is taking shape in Easton Village and a decision is needed by the City as
to what lighting will be installed along the parkway. For consistency, Staff would recommend using a
tightiug design that is complimentary to the Downtown project.
Details of the proposed lighting will be provided at the City Council meeting.
RECOMMENDATION:
To approve the lighting improvements for the Downtown, Street Drainage and Utility
Improvement project, both Phase 1 and Phase 2, as presented by the City, Washington County
and SEH (Design Consultants).
ATTACHMENTS:
Lighting Photometric Plan prepared by SEH, Inc.
-- page 2 --
TI (Try or,
AKE ELM()
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
AY0
CIL CO
DATE:
REGULAR
ITEM #
U CAT 0
March 15, 2016
Inwood Water Tower (No. 4) — Accept Bids and Award Contract
Chad lsakson, Project Engineer
Clark Schroeder, Interim City Administrator
Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item
Report/Presen tati on
- Questions from Council to Staff_ ....... ........ .......... .
Public Input, if Appropriate
- Call for Motion ..... ...... ....... ..................
Discussion ........ ..... ........ .....
Action on ... .......... .............. ......
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $2,395,000 or $2,587,300,
City Engineer
City Fitgineer
..... . Mayor Facilitates
Mayor Facilitates
Mayor & City Council
Mayor & City Council
..... Mayor Facilitates
Approval of this resolution commits the council to enter into a construction contract for the project with a
construction contract amount of $2,395,000. An alternate bid was provided by contractors to add a
mezzanine level to the water tower for the consideration of Council. If the City would like to include the
alternate in the scope of improvements the construction contract amount would be $2,587,300.
The improvement will be funded through a combination of the city's water enterprise fund, bonding, and
DEED Grant funds
SUMMARY AND ACTION REOUESTED:
The City Council is respectfully requested to consider acceptingcontractor bids as presented and award a
contract for the Inwood Water Tower (No. 4).
-- page 1 --
City Council Meeting [Regular Agenda Item IQ!
March 15, 2016
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The City Council approved the Plans and Specifications for the Inwood Water Tower (No. 4) on January
19, 2016 and authorized staff to advertise the Project for bids. The Project was advertised on
QuestCDN.com and in the Oakdale -Lake Elmo Review in accordance with the Minnesota Competitive
Bidding requirements. The improvements include a 1.0 Million Gallon (MG) Composite Elevated Water
Storage Tank with an alternate option to include the construction of a mezzanine level.
Bids were received, publicly opened, and read aloud on February 25, 2016. The City's design consultant
has prepared and attached the Tabulation of Bids and a letter of recommendation for the award of the
contract. ]'he City received 3 bids for this project, with CB&t Inc. providing the lowest base bid in the
amount of S2,395,000.00. Phoenix Fabricators & Erectors provided the lowest Total Base Bid plus
Alternate A Bid in the amount of $2,587,300.00. Staff recommends this option if the city desires
installation of a mezzanine for purposes of housing future telecommunication equipment.
Contractor references for both CB&I, Inc. and Phoenix Fabricators & Erectors were reviewed as provided
in the Engineer's Letter of Award Recommendation.
RECOMMENDATION:
Staffis recommending that the City Council approve Resolution No. 2016-16, thereby accepting bids and
awarding a contract to CB&I Inc., for the base bid in the amount of $2,395,000, for the Inwood Water
Tower (No. 4). The recommended motion for this action is as follows:
"Move to approve Resolution No. 2016-16, Accepting Bids and Awarding a Contract to CB&I Inc. or
the Base Bid in the amount of S2,395,000 fir the Inwood Water Tower (No. 4).
Should Council choose to add the construction of a Mezzanine level as part of the improvements, as
provided by the add Alternate A bid, then staff recommends that the City Council approve Resolution No.
2016-16, thereby accepting bids and awarding a contract to Phoenix Fabricators & Erectors for the base
bid plus Alternate A bid in the amount of $2,587,300, for the Inwood Water Tower (No. 4). The
recommended motion for this action is as follows:
"Move to approve Resolution No. 2016-16, Accepting Bids and Awarding a Contract to Phoenix
Fabricators & Lrectorsfor the Base Bid plus Alternate A Bid in the amount of $2,587,300 for the
Inwood Water Tower (No. 4)."
ATTACHMENT(S1:
1. Resolution 2016-16 Accepting Bids and Awarding a Contract for the Base Bid.
2. Resolution 2016-16 Accepting Bids and Awarding a Contract for the Base Bid plus Alternate A Bid.
3. Engineer's Letter of Award Recommendation and Tabulation of Bids.
4. Project Schedule.
-- page 2 --
�,A/oiu�
Re: City ofLake Elmo
1.000.000 Gallon Inwood Water Tower (No. 4)
City Project No. 2015]3
3EHNo. LAKKXO134S53
Honorable Mayor and City Council
City ofLake Elmo
38OQLaverne Ave, N.
Lake Elmo, MN 55042
On Thursday, February 25, 2016, at 2:00 p.m., Four (4) bids were received for the referenced project. A
summary is shown below in order of Base Bid.
Contractor
'
1 CB8J Inc.
Phuao�Fab�oek�s&
- Erectors
3 Landmark Structures
4 Caldwell Tanks, Inc.
Base Bid
$2'411.500,00
$2.415.000.00
Alternate A
$240.000�00
$175.800.00
$181.250�00
$171.0OUU
Base Bid Plus
Alt.A
$2.635.000.00
$2.587.300.00
$2.506.250,00
$2.620.000�00
Based on the Base Bid. the low bid received was submitted by CB8| Inc., of Plainfield, |L in the amount of
$2,395,000
If Alternate A is considered and the City desires to construct the optional mezzanine level, the low bid
including Alternate /\(mezzanine level) combination was submitted by. Phoenix Fabricators &Erectors, of
3abnaee'KenVucky.
|nreliance nnour experience with both contratom. and/or materials and information provided by the
contractor(s), we have determined that 1) they have a sufficient understanding of the projectand
equipment to perform the construction for which it bid; and 2) according to their bonding agent they
presently have the financial ability tocomplete the project bid.
Accordingly, werecommend the project be awarded based onthe City's choice ofAlternate A
construction.
Please call ifyou have any questions.
Chad Katzgnbe
PnojectEnOinee
oh
Engineers | Architects | Planners | Scientists
smorts/uott*e"onpmon/mc,zzovuunvucente,omm.at.pov/.wwso1m-51na
ss*ismn:employee-owned | emmc,com 1 sm.oeUmno 1 800,325.2055 1 888.908,8166um
-A
SEH TABULATION OF BIDS 1 z n
1.000.00nGallon Inwood Water Tower (mu*) nommo. Phoenix Fabricators oErectors Landmark Structures
City mLake Elmo 141ooa.Route oo *uorex, Address
ns*wo.: LAnmo1»mxx Plainfield, vvom* City, State Zip City, State Zip
em o"u,: pru,uaryco. emuvtz:oup.m. $2.635.000�00 $2.5e7.300.00 $2,596,250,00
| sot.
Item No. /*'m unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Tvm| Price
TOTAL BASE BID PRICE |
SITE uUTILITY WORK
1 SITE GRADING ' Ln 1 /a.ono.nm ,o.unuou ( 20,000,00 20.000.00 10.000.00 | *n.oun�oo
a ROCK CONSTRUCTION ENTRANCE EACH 1 3,822,00 | 3.822,00 *,000,00 *,00o00 2,245.00 2.245,00
x TRAFFIC CONTROL F�--- 1 2,068,00 2,068,un z.ouu�no 2,00000 z.00000 2.500,00
^ SoBGx*osExnAvxT|Ow C, 120 10.00 1'200o0 `z.VV 1.440o0 20.00 z.*unoo
o GEorExT|LsFABRIC TYPE v |s, coo aoo 1,200.00 7o0 1.*00o0 nuo 1.000o0
o ORGANIC TOPSOIL BORROW c, 100 nnoo a.onoon nsou n.nou�oo anon 3,000.00
r SELECT GRANULAR eonnVV Cv 150 16o0 2.400o0 18o0 z.roo.on| 20,00 3,000.00
a AGGREGATE BASE, CLASS o Tow 1250 zz�oo zr.00n�uo zsoo 31.250o0 15o0 18.750o0
n BIT WEARING COURSE MIX (Ws^z*ns) Tom oo omoo 6,*35o0 110o0 7.150.00 ooxo 5,200.00
10 BIT NON -WEARING COURSE MIX (mEez4ne) Tom nn nsoo s.*aono 110.00 7,150.00 00005,200.00
11 |TAcxCOAT GAL l xo m,00 350,00 12.00 eO.00 ouo 1rnon
12 /8^CONCRETE APRON SF 000 z000 8.750»0 noov 10.500.00 12.00 4.200o0
13 4^CONCRETE WALK /on 20,00 o.nn000 � znoo z.nonoo ,nhoo 1.bu000
1* CONNECT roEXISTING WATER MAIN rEAC* 1 2,300.00 2,300.00' z�onoon 2,500.00 z.000�oo 2,000.00
lo o^DIP WATER MAIN PIPE, cL.nz Lp m 110o0 \mnoo� 120.00 1.200o0 6000 sonoo
/s 16^o|p vvaTsn MAIN PIPE, cL.sz LF 120 1+0,00 16.000.00 150�00' 18,000,00 1:0,00 14.*00.00
n 6" GATE VALVE aBOm EACH 1 1.9800m 1.980�00 2,200,00 2,200.00 2.50m00 2,500�00
1e HYDRANT |sAC* 1 4.e6*00 *.on«.nn 5.000.00 5,000.00 5.000.00 5,000.00
19 DIP FITTINGS, La ron 2,50 1,750.00 3o0 2.100o0 10o0 7.000o0
zo POLYETHYLENE ENCASEMENT B 1*0 2o0 280u0 zon . zenon | aoo � 700.00
21 *x*'C*TCHBASIN WITH GRATING EACH 1 2.618o0 2.618o0 2,800.00 2,800,00 5,000.00 5,000.00
22 1.n`CLEAR ROCK ICY 16 reoo 1.216.00 0000 1.280u0| 75�00 1.200�00
o seorexT|LEFABRIC TYPE | |sY on 6,00 180�00 740 210.00 10.00 onoon
2* 1o^RCP STORM SEWER PIPE, cL.v LF eo naou 6.120o0 75o0 o.rno�on nouo o.*ouun
� zn 1o^RCP APRON vwTxAs*GUARD EACH 1 1.700o0 1.700,00 z.000,no| 2,000,00 1.000o0 1.000o0
Short Elliott Hendrickson Inc,
JI
SEH TABULATION OF BIDS
1,000,000 Gallon Inwood Water Tower (No, 4)
City of Lake Elmo
SEH No.: LAKMO 134653
Bid Date: February 25, 2016 at 2:00 p.m.
Item No. Item
27 GEOTEXTILE FABRIC TYPE IV
28 PREASSEMBLED SILT FENCE
29 STRAW BIOROLL
30 TEMPORARY SEEDING (MIX 22-111 WITH TYPE 1
MULCH)
31 SEEDING (MIX 25-131 WITH FERTILIZER &
HYDROMULCH)
ELEVATED STORAGE TANK
32 1.0 MG ELEVATED WATER TOWER CONCRETE
COMPOSITE CONSTRUCTION AND ALL ASSOCIATED
ITEMS NOT LISTED ABOVE.
33 WATER TOWER CONTROL PANEL AND RTU (SEE
APPENDIX B) - AS DESCRIBED IN ELECTRICAL
TOTAL BASE BID PRICE
ALTERNATE
A ALTERNATE A- ADD FOR CONSTRUCTION OF
MEZZANINE LEVEL AND ASSOCIATED ITEMS
OUTLINED IN THE DRAWINGS
TOTAL BASE BID PRICE + ALTERNATE A
Short Elliott Hendrickson Inc.
Unit
SY
LF
Est.
Quantity
37
500
[LF 1000
ACRE
ACRE
LS
LS
1 2 3
CB&I Inc. Phoenix Fabricators & Erectors Landmark Structures
14109 S. Route 59 Address Address
Plainfield, IL 60544 City, State Zip City, State Zip
S2,635,000.00 $2,587,300.00 82,596,250.00
Unit Price
3.00
2.25
2.00
Total Price
111.00
1,125,00
2,000.00
Unit Price
4.00
3.00
2.50
Total Price
148.00
1,500,00
2,500.00
Unit Price
16.0
4.00
5.00
Total Price
370.00
2,000,00
5,000.00
1.5 4,000,00 6,000.00 4,600.00 6,900,00 2,000.00 3,000.00
1.5 3,500,00 5,250,00 4,000.00 6,000.00 3,000.00 4,500.00
1 2,242,026.00 2,242,026.00 2,239,122,00 2,239,122.00 2,250,000.00 2,250,000,00
15,500.00 15,500.00 16,000.00 16,000.00 15,360.00 15,360,00
$2,395,000.00 $2,411,500.00 $2,415,000.00
240,000.00
240,000.00
$2,635,000.00
175,800.00 175,800.00
$2,587,300.00
181,250.00
181,250.00
$2,596,250,00
Page 2 of 4
SEH TABULATION OF BIDS
1,000,000 Gallon Inwood Water Tower (No. 4)
City of Lake Elmo
SEH No.: LAKMO 134653
Bid Date: February 25, 2016 at 2:00 p.m.
Item No. Item
'TOTAL BASE BID PRICE
SITE & UTILITY WORK
1 SITE GRADING
2 ROCK CONSTRUCTION ENTRANCE
4
Caldwell Tanks, Inc.
4000 Tower Road
Louisville, KY 40219
$2,629,000.00
Est.
Unit Quantity Unit Price Total Price
LS 1 25,000.00 1 25,000.00
EACH 1 2,500,00 1 2,500.00
3 TRAFFIC CONTROL LS 1 1.500.00 I 1,500.00
4 SUBGRADE EXCAVATION [CY 120 12.00 1,440.00
5 GEOTEXTILE FABRIC TYPE V 1SY 1 200 4.00 800,00
6 ORGANIC TOPSOIL BORROW CY I 100 26.00 2,600,00
7 SELECT GRANULAR BORRW CY 150 21.00 3,150.00
8 AGGREGATE BASE, CLASS 6 TON 1250 21,00 26,250.00
9 BIT WEARING COURSE MIX (VVEA240B) TON 65 93.00 6,045.00 I
10 BIT NON -WEARING COURSE MIX (VVEB240B) TON 65 93.00 6,045.00 I
11 TACK COAT GAL 35 3700 105.00
12 8" CONCRETE APRON ISF 350 13.00 4,550,00
13 4" CONCRETE WALK SF 100 10.00 1,000.00
14 CONNECT TO EXISTING WATER MAIN EACH 1 2,200.00 2,200,00
15 16" DIP WATER MAIN PIPE, CL. 52 LF 10 50.00 500.00 I
16 16" DIP WATER MAIN PIPE, CL, 52 LF 120 117.00 14,040.00
17 6" GATE VALVE & BOX EACH 1 2,200.00 2,200.00
18 HYDRANT EACH 1 5,500.00 5,500.00
19 DIP FITTINGS, LB 700 7.00 I 4,900,00
20 POLYETHYLENE ENCASEMENT LF 140, 6.00 840.00
21 4' X 4' CATCH BASIN WITH GRATING EACH 1 3,500.00 3,500.00
22 1.5" CLEAR ROCK CY 16 50.00 800.00
23 IGEOTEXTILE FABRIC TYPE I SY 30 3.50 105.00
24 18" RCP STORM SEWER PIPE, CL. V LF 90 50.00 4,500.00
25 18" RCP APRON W/TRASH GUARD JEACH 1 2,000.00 2,000,00
26 HAND PLACED RIP RAP, CL, III ICY 101 90.00 900.00
Short Elliott Hendrickson Inc.
Page 3 of 4
SEH TABULATION OF BIDS 4
1,000,000 Gallon Inwood Water Tower (No. 4) Caldwell Tanks, Inc.
City of Lake Elmo 4000 Tower Road
SEH No.: LAKMO 134653 Louisville, KY 40219
Bid Date: February 25, 2016 at 2:00 p.m. $2,629,000,00
Est.
Item No. Item Unit Quantity Unit Price Total Price
27 GEOTEXTILE FABRIC TYPE IV SY 37 6.00 222.00
28 PREASSEMBLED SILT FENCE LF 500 2.50 1,250.00
29 STRAW BIOROLL LF 1000 3.50 3,500.00
30 TEMPORARY SEEDING (MIX 22-111 WITH TYPE 1
MULCH)
31 SEEDING (MIX 25-131 WITH FERTILIZER &
HYDROMULCH)
ELEVATED STORAGE TANK
32 1,0 MG ELEVATED WATER TOWER CONCRETE
COMPOSITE CONSTRUCTION AND ALL ASSOCIATED
ITEMS NOT LISTED ABOVE.
33 WATER TOWER CONTROL PANEL AND RTU (SEE
APPENDIX B) - AS DESCRIBED IN ELECTRICAL
ACRE 1.5 1,000.00 1,500,00
ACRE 1.5 2,670.00 4,005.00
LS 1 2,306,553.00 2,306,553.00
LS
18,000.00 18,000.00
TOTAL BASE BID PRICE $2,458,000.00
ALTERNATE
A ALTERNATE A - ADD FOR CONSTRUCTION OF
MEZZANINE LEVEL AND ASSOCIATED ITEMS
OUTLINED IN THE DRAWINGS
TOTAL BASE BID PRICE + ALTERNATE A
LS
171,000,00
171,000.00
$2,629,000.00
Short Elliott Hendrickson Inc. Page 4 of 4
x
PROJECT SCHEDULE CITY (lFLAKE AM(1
n�VVQ(lM��J�QT������/N[1 �\
~^~^^~^^^~ `^'`'�'` '~'`^^'^\'^^~' '/PROJECT NO, 2015,130
October 6, 2015 Council approves consultant selection.
ENGINEERING, inc.
Cara Gehemn'p[.
Jack Griffin,p.E.
Ryan Stempski,pc.
[had |sakson' P.E.
651.3004261
651.300.4364
651.300.4267
651.300.4283
November l7,ZUlS Preliminary Design. Council accepts preliminary design recommendations (water
tower style, materials, and site plan).
January I9,ZOl6 Council approves Plans and Specifications and orders Advertisement for Bids.
February l8,2U18 Receive Contractor Bids.
March lS,2016 Council accepts Bids and awards Contract.
April 7,20l6 Conduct Pre -construction meeting and issue Notice toProceed,
October l,IOl7 Substantial Completion (water tower online and operationaU.
November 3,2Ul7 Final Completion (punch list and final papervvork).
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-16
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT
FOR THE BASE BID FOR THE INWOOD WATER TOWER (No. 4)
WHEREAS, pursuant to an advertisement for bids for the Inwood Water Tower (No. 4),
bids were received, opened, and tabulated according to law, and bids were received complying
with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittals were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, CB&I Inc., for the
Base Bid in the amount of $2,395,000.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
The Mayor and City Clerk are hereby authorized and directed to enter into a Contract in
accordance with the above ordered Project, in the amount of the Contractor's lowest
responsible bid, and according to the plans and specifications thereof approved by the
City Council.
The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF
MARCH 2016.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(Seal)
ATTEST:
Julie Johnson
City Clerk
Resolution No. 2016-16
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-16
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT
FOR THE BASE BID PLUS ALTERNATE A BID
FOR THE INWOOD WATER TOWER (No. 4)
WHEREAS, pursuant to an advertisement for bids for the Inwood Water Tower (No. 4),
bids were received, opened, and tabulated according to law, and bids were received complying
with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittals were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, Phoenix Fabricators &
Ereectors, for the Base Bid plus Alternate A Bid in the amount of $2,587,300.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
The Mayor and City Clerk are hereby authorized and directed to enter into a Contract in
accordance with the above ordered Project, in the amount of the Contractor's lowest
responsible bid, and according to the plans and specifications thereof approved by the
City Council.
The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF
MARCH 2016.
CITY OF LAKE ELMO
By:
Mike Pearson
Mayor
(Seal)
ATTEST:
Julie Johnson
City Clerk
Resolution No. 2016-16
FIFTH AMENDED TOLLING AGREEMENT
BETWEEN CITY OF LAKE ELMO
AND
3M COMPANY
WHEREAS, City of Lake Elmo ("Lake Elmo") has asserted claims ("Claims") against 3M
Company ("3M"), arising out of 3M's alleged disposal of PFC-containing wastes in and/or around
Washington County, Minnesota.
WHEREAS, 3M and Lake Elmo desire to enter into a Tolling Ageement tolling any statute
of limitations through and including May 1, 2016.
NOW, THEREFORE, for and in consideration of the premises, mutual covenants, and agreement
herein contained, and such other good and valuable consideration, the receipt and sufficiency of which
are acknowledged, 3M and Lake Elmo covenant and agree as follows:
1. 3M and Lake Elmo hereby agree to toll the running of any applicable statute of limitations
relating to the Claims through and including May 1, 2016 ("Tolling Period"), and agree not to assert
any defense of limitations, ladies, or estoppel by laches, or other bar which rnight arse by virtue of the
passage of time as a defense with respect to any action, proceeding, lawsuit, or demand, such that the
passage of time that occurs during the Tolling Period will not be counted for the purpose of any
statute of limitations, lades, or estoppel by laches defense or any other bar related to the passage of
time.
Nothing in this Agreement shall be deemed to revive any claim that is or may already be
barred as of the date of this tolling agreement. Nothing in this Agreement, or in the circumstances which
gave rise to this Agreement shall be construed as an acknowledgement by any party that any claim
1
476219r2 LA515-9
has or has not been barred, or is about to be barred, by the statute of limitation , laches, or other
defense based on the lapse of time.
3 This Agreement shall not operate as an admission of liability by any party. Neither
this Agreement nor any action taken pursuant to this agreement shall he offered or received in
evidence in any action or proceeding as an admission of liability of wrongdoings by any party.
4. 3M and Lake Elmo further agree that, except as expressly provided herein, all of their
respective rights and remedies are expressly reserved and shall not be prejudiced hereby.
5 Any party to this Agreement may tenninate it by giving ten (10) days' written notice to
the other sent by electronic mail and registered mail, return receipt requested, at the following
addresses:
If to 3M:
Mary E. Cullen
Associate General Counsel
Global Litigation & Dispute Resolution 3M Office
of General Counsel
3M Center, Bldg. 10E-03
Mail Station 2209E-02, P.O. Box 33428
St. Paul, MN 55133-3428
meveagerammm.com
and
William A. Brewer III
Brewer, Attorneys & Counselors 1717 Main
Street, Suite 5900
Dallas, Texas 75201
wab(ii)bickelbrewer.com
If to Lake Elmo:
Clark Schroeder, City Administrator
City of Lake Elmo
3800 Laverne Ave. N
Lake Elmo, MN 55042-9629
47621 9v2 LA5 5-9
and
Douglas D. Shaftel
Peter G Mikhail
470 U.S. Bank Plaza
200 S. Sixth Street
Minneapolis, MN 55402
dshatielakennedv-graven.com
nmikhailaRennedy-graven.com
6, This Agreement is not intended to benefit persons other than the parties to this
Agreement.
7. This Agreement shah be governed by the substantive laws of the State of
Minnesota.
, This Agreement contains the entire agreement of the parties; and with respect to the
subject matter hereof, it may not be modified in any way except by written consent of all parties.
9. This Agreement may be executed in counterpart originals, in which case each such
document will be deemed to be an original, Each Party will deliver to the other an executed copy
of this Agreement.
IN WITNESS WHEREOF, this Tolling Agreement has been executed by the
undersigned.
Dated:
By:
, 2016
Authorized representative of 3M Company
Authorized representative of City of Lake Elmo
4762 t9v2 LA5I5-9
By: