HomeMy WebLinkAbout#11 Easton Village parkMAYOR AND COUNCIL COMMUNICATION
DATE: 4/5/16
REGULAR
ITEM #: 11
MOTION
AGENDA ITEM: East Village Park
SUBMITTED BY: Clark Schroeder
THROUGH: Mike Bouthilet
REVIEWED BY: Kristina Handt
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .................................................................................................... Staff
- Report/Presentation .................................................................................................... Staff - Questions from Council to Staff ............................................................ Mayor Facilitates
- Public Input, if Appropriate ................................................................... Mayor Facilitates - Call for Motion .............................................................................. Mayor & City Council - Discussion ..................................................................................... Mayor & City Council
- Action on Motion .................................................................................. Mayor Facilitates
PUBLIC POLICY STATEMENT
SUMMARY AND ACTION REQUESTED:
BACKGROUND AND STAFF REPORT: : Easton Village is a development east of the old village
bordering along Manning Avenue across from the airport. This development will entail 217 single family
dwellings being built out over the next few years. The developer’s agreement states the following
regarding parkland dedication.
PARK DEDICATION. The Developer shall be required to dedicate 9.84 acres of
land for public park purposes for the entire subdivision. The Easton Village Final Plat includes the dedication of 3.99 acres of land, which represents 40.5% of the overall total land dedication required. Future project phases shall either include
dedication of the remaining 5.85 acres of park land or a cash payment in lieu of land
dedication consistent with the Lake Elmo Subdivision Ordinance.
In addition the agreement states this:
The City and Developer agree to prepare a plan for improvements to the Outlot D park area by December 15, 2015 with installation of said improvements to be completed by June 30, 2016.
Outlot D is city land and is a city park.
The Parks Commission has recommended a three phase build out based on the number of homes built.
Their recommendation is 1/3 of the amenities be installed after 72 homes are completed, 2/3 after 144
homes and 100% after all the homes are built. The Parks Commission at their March 21st meeting
recommended that the City Council approve a budget of around $35,000 in total for phase one. Their
intention is that the amenities, grading, rubber mulch, curbing, paths/walks, and installation all cost
around $35,000. This smaller plan would contain fewer amenities than the plan presented by staff and
require plastic curbing in-order to add additional amenities and more pad space in the future. Staff
presented a plan to the Parks Commission that has a cost of $40,000, plus installation, rubber mulch,
curbing, grading, bringing the total to around $75,000. In order to help control costs for the larger
installation/pad, Easton Village is willing to grade the site and install concrete curbing at cost while crews
are onsite installing other curbing. In addition, the Developer will curve the sidewalk so as to bring it
next to the pad and eliminating the need for the city to install a path from the sidewalk to the park
amenities in our park. This would allow for a larger pad and limit future staff time to bid, source, install
additional amenities in the near future. According to East Village as of 3/26/16, 27 lots are sold.
In either case it is the recommendation that we have the contractor install the amenities in order to focus
Public Works staff on other matters. The cost plastic timbers are $1845/$1640 for the large/small pad.
The cost for Easton Village to install concrete curbing around the pad is estimated to be around
$2970/$2640. Staff recommend that we have Easton Village install concrete curbing on with the large
plan or plastic timber on the smaller plan in order to expand it in the future.
RECOMMENDATION: The opinion of the Interim City Administrator and the Public Works Director
is that since the city council said they would put in amenities by June 30th 2016 in the developers
agreement, we should put in the first phase of our park amenities this summer before 72 homes are
completed. In addition, we recommend that we install the larger amenities plan in order to save staff time
to bid out, monitor installation, and configure additional pad/amenities for our city park.
Recommendation
“Move to direct staff to coordinate with Easton Village to grade
park pad, install concrete curbing while East Village has crews on-
site, purchase proposed large park amenities and have amenities
installed this summer.”
ATTACHMENT(S):
Small pad/amenities plan
Large pad/amenities plan
Easton Village Outlot D map