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HomeMy WebLinkAbout#9 - 2016 Crack Seal - Receive Quotes and Award Contract AGENDA MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: April 19, 2016 CONSENT ITEM # 9 AGENDA ITEM: 2016 Crack Seal Project – Receive Contractor Quotes and Award Contract SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Mike Bouthilet, Public Works Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): - Questions from Council to Staff ............................................. Mayor Facilitates - Public Input, if Appropriate………………………………….Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $29,828 Construction Cost. $32,828 Total Cost with Engineering. Crack sealing is an annual budgeted expense covered in the street maintenance budget. The 2016 street maintenance budget for crack sealing and seal coating is $210,000. With the crack sealing bids received on April 8th, the City remains on target with the overall street maintenance budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to accept quotes and award a construction contract for the 2016 Crack Seal Project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In accordance with the City’s annual street maintenance program, certain streets have been scheduled to be seal coated in 2016 (see attached Location Map and Street List). Best pavement management practices recommend these streets be crack sealed in advance of the seal coat City Council Meeting [Consent Agenda Item 9] April 19, 2016 -- page 2 -- treatment. Therefore, staff has solicited contractor quotes to complete the crack sealing this spring prior to the scheduled seal coat. Quotes were solicited from 4 qualified contractors and 3 quotes were received on April 8, 2016. Gopher State Sealcoat, Inc. submitted the lowest quote of $29,828 for the project. See attached tabulation for a breakdown of the quotes received. The Engineer’s estimate of probable construction cost was $30,000. The project will be funded through the Street Maintenance Fund. The work is required to be completed by May 20, 2016. RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the quotes and awarding a construction contract to Gopher State Sealcoat, Inc. in the amount of $29,828 for the 2016 Crack Seal Project. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to accept the quotes and award a Construction Contract to Gopher State Sealcoat, Inc. in the amount of $29,828.00 for the 2016 Crack Seal Project.” ATTACHMENT(S): 1. Project Location Map 2. Street List 3. Quote Tabulation ñ © © 5 5 5 ÌGlWX GlWX GlWX GlWX GiWX GiWX GiWX Sf GqWX GqWX GqWX GoWX GoWX ?©A@?©A@ ?©A@ ?ÇA@?ÇA@ GnWX DemontrevilleWildlife Park DemontrevillePark KleisPark PebblePark Lake Jane Hill Park Sunfish Lake Park Tana RidgePark Carriage StationPark VFWPark LionsPark ReidPark HeritagePark Tartan Park Golf Club Lake Elmo Regional Park Resserve TarlynPark RidgePark !"b$!"b$ Grant Woodbury Oakdale Baytown West Lakeland Stillwater Oak ParkHeights PineSprings Stonegate Midland Meadows Torre Pines Herritage Farm Eden Park The Forest Tapestry At Charlette's Grave Hidden Meadows of Lake Elmo St Croix's Sanctuary Farms of Lake Elmo Prairie Hamlet Arabian Hills Sunfish Ponds Lake Elmo Vista Meyers Pineridge Arvolds Acres Pass Est Bordiners Garner Farmettes Lake Jane Hills Tablyn Park Rolling Hills Est Brookman Add Lake Elmo Park The Fields of St. CroixJohn M DayFarm Add Carriage Station The Fields of St. Croix 2nd Add Tana Ridge Fox Fire Estates Lake Elmo Heights Parkview Estates Jesse's Hideaway Tartan Homestead Discover Crossing Hamlet on Sunfish Lake Demontreville Highlands Add Whistling Valley HammesCountry Vista City Aud Plat No. 8 Judith Mary Manor Wildflowers Shores Tartan Meadows Olson Lake Add Oace Acres Add Dawein Acres TamarackFarm Est Beast Crest Estates Krauses Add Eagle Point Business Park Springborn's Green Acres Packard Park Downs Lake Est Lake Jane Highlands BUrrwood Est Three Lakes Farm Add Lane's Demontreville Country Club Huppert Add Prairie Ridge Office Park Berschen's Shores David Nelson Est Kenridge Add Bergmann Add Park Meadows Eagle Point Creek Estates Lake Jane Manor No, 1 Schwartz Martinco Add Elmo View Myron Ellman Friedrich Hgts Bergstem of the Fields of St. Croix Elmo Jane Olson Eagle Point DeMontreville Sunfish Horseshoe Downs Goose Clear Long Cloverdale RoseArmstrong Kramer Goose (South) Rose Legion Pond H.J. Brown Pond Friedrich Pond Goose Margaret Armstrong-South Portion Armstrong Deer Pond Veronica Pond Goose (North) Crombie Pond Hedge's Pond Berschen's Pond Klawitter Pond Armstrong-North Portion Beutel's Pond Dirk's Pond Unnamed Unnamed10TH ST N MANNING AVE NHUDSON BLVDINWOOD AVE NLAKE ELMO AVE NSTILLWATER BLVD N 34TH ST N KEATS AVE N50TH ST N 15TH ST NIDEAL AVE N20TH ST N LAKE JANE TRL N 30TH ST N 27TH ST N JAMACA AVE N55TH S T N 53RD ST N JANE RD N 47TH ST NDEMONTREVILLE TRL N57TH ST N 59TH ST N 51ST ST S 31ST ST N 43RD ST N LEGION AVE N39TH ST N 38TH ST N 42ND ST N KIMBRO AVE N33RD ST N 24TH ST NOLSON LAKE TRL N26TH ST NHI L L TR L N 32ND ST N LINDEN TRL N JULEP AVE NCIMARRONIVY AVE NHILLTOP AVE NIRIS AVE NMANN ING T R L N STILLWATER LN N 21ST ST N 45TH ST N IVORY AVE NLILY AVE N9TH ST N 12TH ST NLAVERNE AVE NJASMINE AVE N 44TH ST N JEWEL AVE N 35TH ST N KELVIN AVE NLEGION LN N37TH ST N JAMLEY AVE NKLONDIKE AVE NDEER POND TRL N IMPERIAL AVE N22ND ST N 55TH ST ISLE AVE N40TH S T N UPPER 33RD S T N 28TH ST N 16TH ST N MARQUES S T R L N HY T R A I L A V E N LISBON CT N KIN D R E D W A Y LILAC LN N14TH ST NHIGHLANDS TRL NEAGLE P OINT B L V D IVY CT N IRONWOOD TRL NJANE CIR NLAYTON AVE NJASPER AVE NJAMACA CT N LE E W A R D A V E NBIRCHBARK TRL NJUL E P C T N LISBON AVE NJANERO AVE NIRISH CT NIRVIN CT N44TH LN NHIGHLANDS CT N MARQUESS LN N IRVIN CIR NWINDBREAK TRL N BLUESTEM LN N LILAC WAY N IVORY CTINNSDALE AVE N11TH ST NLANGLY CT N 22ND CT N LAYTON CT NLAVERNE CT N59TH STREET CT N 53R D S T N LILY AVE NINNSDALE AVE NJAMACA AVE NLAKE ELMO AVE NSTILLWATER BLVD N 50TH ST N 55TH ST N ISLE AVE NIRONWOOD TRL NJULEP AVE N35TH ST N 10TH ST N 34TH ST N 32ND ST N KEATS AVE N28TH ST N KEATS AVE N53RD ST N 39TH ST N MANNING AVE N37TH ST NLISBON AVE N HIDDEN BAY TRL N 36TH ST N 36TH ST NJAMACA BLVD NJANE CT N KIRKWOOD AVE N3RD STREET PL NJEROME AVE NLITTLE BLUESTEM TRL NLITTLE BLUESTEM TRL NJACK PINE TRL NISLE CT NIRISH AVE N10TH STREET LN N LAMPERT AVE NLILAC PL N 49TH ST N JULEP WAYKRAFT CIR NDEER POND CT NLAN S ING AVE N27TH STREET CT NIRWIN AVE N10TH STREET CT NKIRKWOOD LN N J A SM I N E A V E NU E P L N DEMONTREVI L L E T R AI L CI R N CHERRYWOOD T R L N LITTLE BLUE S T E M CI R N MARQUESS TRAIL CT NMARQUESS WAY N JERO M E A V E N U E C T N 33 R D S T R E E T L N N 30TH STREET CIR N 24T H S T R E E T C T N MARQUESS TRAIL CIR NLEGION LN CIR N 20TH STREET CT NINWOOD AVE N TO WB I94LARKSPUR LN NLEGION LN CT N HI D D E N B A Y C T N HILL TRAIL CT N MARQUESS LANE CV NIMATION PLDEMON TR E V I L LE T R A I L P L N FOURTH ST N KEATS AVE N T O W B I 9 4 WB I94 TO INWOOD AVE NINNSDALE AVE NHIGHLANDS TRL NLEGION AVE N21ST ST N 35TH ST N LAVERNE AVE N31ST ST N KEATS AVE NMap Document: C:\Users\timol\Desktop\Lake Elmo Seal Coat\Seal Coat Shape Files\Map.mxdDate Saved: 3/30/2016 2:45:27 PM0 0.5 1Miles Source: MnDNR, MnDOT, ESRI ñ City Hall Ì Public Works Building ©Fire Stations µ Map Date: March 2016 2016 Crack Seal Street Legend 2016 Crack Seal State Highways County Roads City Streets City MSA Routes Parcel Subdivision Lakes City Park Golf Course Lake Elmo Regional Park ResservePark Office(651) 430-8368 3800 Laverne Avenue N(651) 747-3900www.lakeelmo.org 3445 Ideal Ave N(651) 747-3940 Station No. 13510 Laverne Ave N(651) 770-5006 Station No. 24259 Jamaca Ave N(651) 779-8882 5 Schools Created By: Planning Department CITY OF LAKE ELMO 2016 SEAL COAT PROJECT - STREET LISTStreet Segment From To Development Length Width CDS Area (SF) Area (SY)53RD ST N EAST SIDE OF FOXFIRE ADDITION KEATS AVE N Arabian Hills 3,070 30 0 92,100.00 10,233.33ISLE AVE N JAMACA AVE N CUL-DE-SAC Springborns Green Acres 2nd 1,500 34 50 58,853.98 6,539.33JANE RD N JAMACA AVE N WEST END Krause Addition 1,021 22 0 22,462.00 2,495.78JANE RD N TURNAROUND TURNAROUND Krause Addition 80 15 0 1,200.00 133.3326TH ST N CSAH 13 (INWOOD AVE) IMPERIAL AVE N Lake Elmo Heights 3rd 2,178 30 0 64,251.00 7,139.0027TH ST N INNSDALE LAKE ELMO HEIGHTS 3RD Lake Elmo Heights 2nd 1,160 33 0 37,932.00 4,214.6727TH ST N CSAH 13 (INWOOD AVE) INNSDALE AVE. N. Lake Elmo Heights 2nd 335 33 0 11,138.75 1,237.6427TH ST N IMPERIAL LAKE ELMO HEIGHTS 3RD Lake Elmo Heights 3rd 312 29 0 9,172.80 1,019.20IMPERIAL AVE N SOUTH STUB 26TH ST Lake Elmo Heights 3rd 409 30 49 19,608.46 2,178.72IMPERIAL AVE N 26TH ST 27TH ST Lake Elmo Heights 3rd 1,204 29 0 35,397.60 3,933.07IMPERIAL AVE N 27TH ST NORTH CUL-DE-SAC Lake Elmo Heights 3rd 794 29 44 29,425.72 3,269.52INNSDALE AVE N CSAH 6 (STILLWATER BLVD) SOUTH CUL-DE-SAC Lake Elmo Heights 353 33 51 19,855.58 2,206.18INNSDALE AVE N 27TH ST SOUTH CUL-DE-SAC Lake Elmo Heights 2nd 575 33 53 27,713.48 3,079.28INWOOD AVE N CSAH 6 (STILLWATER BLVD) NORTH CUL-DE-SAC Eagle Point Creek Estates 370 30 50 17,453.98 1,939.33BIRCHBARK TRL N CHERRY WOOD TRAIL HIDDEN BAY TRAIL Oace Acres 2nd 853 22 0 18,680.70 2,075.63BIRCHBARK TRL N CHERRY WOOD TRAIL SOUTH END Oace Acres 2nd 291 21 0 6,009.15 667.68CHERRYWOOD TRL N BIRCH BARK TRAIL HIDDEN BAY TRAIL Oace Acres 2nd 657 21 0 13,665.60 1,518.40DEER POND TRL N WINDBREAK TRAIL N HIDDENBAY TRAIL Oace Acres 3rd 700 21 0 14,560.00 1,617.78DEER POND TRL N JACK PINE TRAIL END Oace Acres 3rd 263 22 0 5,838.60 648.73DEER POND TRL N WINDBREAK TRAIL JACK PINE TRAIL Oace Acres 3rd 1,187 21 0 25,164.40 2,796.04HIDDEN BAY CT N HIDDEN TRAIL N NORTH END Oace Acres 182 21 0 3,822.00 424.67HIDDEN BAY TRL N WINDBREAK TRAIL N DEER POND TRAIL N Oace Acres 3rd 1,149 22 0 25,278.00 2,808.67HIDDEN BAY TRL N CSAH 13 (OLSON LAKE TRAIL) DEER POND TRAIL N Oace Acres 4th 1,109 21 0 23,621.70 2,624.63HIDDEN BAY TRL N CHERRYWOOD TRAIL N HIDDEN BAY CT Oace Acres 1,338 21 0 27,696.60 3,077.40HIDDEN BAY TRL N CHERRY WOOD TRAIL N BIRCH BARK TRAIL N Oace Acres 2nd 1,627 21 0 34,167.00 3,796.33HIDDEN BAY TRL N HIDDEN BAY CT WINDBREAK TRAIL Oace Acres 204 21 0 4,182.00 464.67JACK PINE TRL N DEER POND TRAIL WINDBREAK TRAIL Oace Acres 3rd 1,069 21 0 22,555.90 2,506.21WINDBREAK TRL N HIDDEN BAY TRAIL JACK PINE TRAIL Oace Acres 3rd 558 20 0 11,160.00 1,240.00WINDBREAK TRL N JACK PINE TRAIL DEER POND TRAIL Oace Acres 3rd 312 22 0 6,801.60 755.73LAKE JANE TRL N IRWIN CT N JAMACA AVE N Three Lakes Farms Addition 1,421 24 0 34,104.00 3,789.33LAKE JANE TRL N IRISH CT N IRWIN CT N Lake Jane Manor 2 1,768 25 0 43,669.60 4,852.18LAKE JANE TRL N CSAH 13 (IDEAL AVE) 42ND ST N Collector 3,348 25 0 82,026.00 9,114.0055TH ST N 57TH ST N NORTH CUL-DE-SAC Judith Mary Manor 465 28 50 19,467.29 2,163.0355TH ST N 57TH ST N SOUTH END JUDITH MARY MANORJudith Mary Manor 1,304 28 0 36,522.11 4,058.0111TH ST N LAVERNE AVE WEST CUL-DE-SAC Tartan Meadows 3rd 318 33 45 16,792.13 1,865.7912TH ST N LEEWARD AVE LAYTON AVE Tartan Meadows 2nd 302 32 0 9,664.00 1,073.7812TH ST N LAVERNE AVE LAYTON AVE Tartan Meadows 3rd 977 32 0 30,775.50 3,419.5012TH ST N WEST CUL-DE-SAC LAVERNE AVE Tartan Meadows 3rd 379 33 46 18,965.11 2,107.23LAVERNE AVE N 11TH ST N 12TH ST N Tartan Meadows 3rd 554 32 0 17,894.20 1,988.24LAVERNE AVE N CSAH 10 (10TH ST N) 11TH ST N Tartan Meadows 3rd 330 32 0 10,659.00 1,184.33LAYTON AVE N CSAH 10 (10TH ST N) 12TH ST N Tartan Meadows 2nd 971 33 0 31,586.63 3,509.63LEEWARD AVE N CSAH 10 (10TH ST N) 12 TH ST N Tartan Meadows 1,035 32 0 33,120.00 3,680.0010TH STREET CT N CSAH 10 (10TH ST) CUL-DE-SAC David Nelson Estates 501 33 53 25,307.63 2,811.96TOTALS38,032 1,100,322122,258 TABULATION OF QUOTES2016 CRACK SEAL PROJECTCITY OF LAKE ELMO,  MINNESOTAPROJECT NO. 2016.119 QUOTES RECEIVED BY: APRIL 8 2016, AT 3:00PMITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTALNO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1ROUT AND SEAL CRACKS 1 LS 30,000.00$     30,000.00$       29,828.00$    29,828.00$       30,144.42$    30,144.42$               34,760.00$    34,760.00$             TOTAL 30,000.00$       29,828.00$       30,144.42$               34,760.00$              ‐$                              Astech Corp.Did Not SubmitFahrner Asphalt Sealers, LLCENGINEER'S ESTIMATE Gopher State Seal Coat, Inc. ACI Asphalt & Concrete, Inc.Project No. 2016.119Tabulation of Quotes for 2016 Crack Seal ProjectPage 1