HomeMy WebLinkAbout#11 Cooperative Agreement AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: May 3, 2016 REGULAR ITEM 11 AGENDA ITEM: CSAH 17 (Lake Elmo Avenue) Phase 1 and 2 Improvements – Resolution Approving Revised Cooperative Agreement with Washington County SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director Sarah Sonsalla, City Attorney
Chad J. Isakson, Project Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ...................................................................... City Engineer
- Report/Presentation ...................................................... County Project Manager
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider a Resolution Approving a Revised Cooperative Agreement with Washington County for the County State Aid Highway 17 (Lake Elmo Avenue) Phase 1
and 2 Improvements. LEGISLATIVE HISTORY:
Using updated cost data, including an “Estimate-to-Completion” for the Phase 1 Improvements, and contractor bids for the Phase 2 Improvements, Washington County has prepared Cooperative Agreement 10196 and is asking the Council to approve the Agreement with the intent of replacing the previous
Cooperative Agreement 9660. The Cooperative Agreement sets forth the provisions that authorizes the County to implement the improvements including engineering design, construction administration, testing, right-of-way and easement acquisition, including the use of eminent domain, and retaining a contractor for project construction. The Agreement further outlines the City’s obligations for cost participation including
City Council Meeting [Regular Agenda Item 11]
May 3, 2016
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payment terms and schedule. The costs remain estimated for the purpose of the Cooperative Agreement,
however the costs are much better known at this time after receiving contractor bids for all improvements and with the Phase 1 construction and easement/right-of-way acquisition close to being completed.
Representatives from Washington County intend to be present at the Council meeting to be available to further detail requested changes and to answer any questions. BACKGROUND: The City Council approved a resolution of support for the County State Aid Highway 17 (Lake Elmo Avenue) Phase 1 Improvements at the February 5, 2015 council meeting, and approved concurrence to award a construction contract following a public improvement hearing held on June 9, 2015. Also at the June 9, 2015 meeting, the City Council approved Cooperative Agreement 9660 with Washington County to authorize the County to implement the improvements. The costs were estimated for the purpose of the Cooperative Agreement, based on contractor bid prices for the Phase 1 Improvements, preliminary design estimates for the Phase 2 Improvements, and estimated costs for design, construction administration and
oversight, and estimated easement/right-of-way acquisition costs. The City Council approved a resolution of support for the preliminary layout for the County State Aid
Highway 17 (Lake Elmo Avenue) Phase 2 Improvements at the April 21, 2015 council meeting. Washington County and its design consultant, SEH, then proceeded with the final design which was presented to the Council at the February 16, 2016 council meeting. The project was then advertised for
bids with contractor bids being received on April 5, 2016. RECOMMENDATION:
Staff is recommending that the City Council approve Resolution 2016-XX Approving a Revised Cooperative Agreement with Washington County for the State Aid Highway 17 (Lake Elmo Avenue) Phase 1 and 2 Improvements. The recommended motion for the action is as follows: “Move to approve Resolution No. 2016-36 approving Cooperative Agreement 10196 with Washington County for the County State Aid Highway 17 (Lake Elmo Avenue) Phase 1 and 2 Improvements.” ATTACHMENT(S):
1. Resolution Approving Cooperative Agreement 10196.
2. Cooperative Agreement 10196.
3. Exhibit A – Project Location Map.
4. Exhibit B – CSAH 17 Phase 1 Costs.
5. Exhibit C – CSAH 17 Phase 2 Costs.