HomeMy WebLinkAbout#13 Eagle Point Blvd CO_3 AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: May 17, 2016
CONSENT
ITEM # 13
AGENDA ITEM: Eagle Point Boulevard Street and Utility Improvements – Change Order
No. 3
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Jack Griffin, City Engineer
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. This change order only impacts the Contract Final Completion Date
for the project.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Change Order No. 3 for the
Eagle Point Boulevard Street & Utility Improvements.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
This change order extends the contract times for final completion by 107 days from June 15,
2016 to September 30, 2016. The time extension for final completion is being requested by the
City to minimize scarring and damage to the new pavement from construction work on adjacent
property. More specifically, this time extension allows the placement of the final wear course of
bituminous until after substantial construction activity on the ISD 916 Pankalo School has been
City Council Meeting [Consent Agenda Item 13]
May 17, 2016
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completed this summer. The Contractor has agreed to defer the placement of the final wear
course without requesting additional payment.
With approval of Change Order No. 3, the revised Final Completion date will be September 30,
2016.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the consent agenda, Change
Order No. 3 for the Eagle Point Boulevard Street & Utility Improvements, thereby extending the
Contract Times for Final Completion until September 30, 2016. If removed from the consent
agenda, the recommended motion for the action is as follows:
“Move to approve Change Order No. 3 for the Eagle Point Boulevard Street & Utility
Improvements Project”.
ATTACHMENT(S):
1. Change Order No. 3.
CONTRACT CHANGE ORDER FORM
CHANGE ORDER NO. DATE:
TO:
UNIT
Amount of Original Contract $
Sum of Additions/Deductions approved to date $
Contract Amount to date $
Amount of this Change Order (ADD) (DEDUCT) (NO CHANGE)$
Revised Contract Amount $
The Contract Period for Final Completion will be (UNCHANGED) (INCREASED) (DECREASED)days
APPROVED BY ENGINEER: FOCUS Engineering, inc. APPROVED BY CONTRACTOR
DATE DATE
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
DATE DATE
$0.00
CITY OF LAKE ELMO, MINNESOTA
BYBY
CHANGE ORDER DESCRIPTION / JUSTIFICATION:
This change order extends the contract time for Final Completion by 107 days from June 15, 2016 to September 30, 2016. The
time extension is being requested by the City to mimize surface damage to the new pavement from construction activities on the
adjacent ISD 196 Pankalo School site. Furthermore it is recommended to pave the final lift of asphalt after both concrete
driveway entrances have been completed by the school for their project. This sequence of events would minimize the need to
cut into the new street to match the driveways to the street edge. Ultimately, the City will receive a better street finish at no
additional cost by delaying the placement of the final street layer to September 30, 2016.
Attachments (list documents supporting change):
DESCRIPTION OF PAY ITEM QTY UNITE PRICE
NET CONTRACT CHANGE
ITEM
MILLER EXCAVATING, INC. , 3636 STAGECOACH TRAIL N, STILLWATER, MN 55082
EAGLE POINT BLVD STREET & UTILITY IMPROVEMENTS
PROJECT NO. 2015.120
3May 2, 2016
107
This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are
modified as follows upon execution of this Change Order.
BYENGINEER
1,249,494.09
(28,500.00)
1,220,994.09
0.00
1,220,994.09
INCREASE/(DECREASE)
FOCUS Engineering, inc.CHANGE ORDER FORM