HomeMy WebLinkAboutCSAH 17 Cooperative Agmt- Invoice No 1 AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: June 21, 2016 CONSENT ITEM # 9 AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements – Approve Washington County Cooperative Agreement Payment No. 1 SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT:
None. Partial payment is proposed in accordance with Cooperative Agreement No. 10144 with
Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving, as part of the Consent Agenda,
payment to Washington County in the amount of $14,768.92 per the attached invoice and per section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
In April 2016, the City of Lake Elmo entered into Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The improvements include a signalized intersection at CSAH 10 and at the south entrance of the
City Council Meeting [Consent Agenda Item 9]
June 21, 2016
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Oakland Jr. High School, associated intersection turn lane improvements, drainage provisions,
and a bituminous trail along the boulevard adjacent to Oakland Jr. High School. The Cooperative Agreement sets forth the provisions that authorizes the County to implement the improvements including engineering design, construction administration, testing, right-of-way and easement acquisition, including the use of eminent domain, and retaining a contractor for project
construction. The Agreement also outlines the City’s obligations for cost participation including
payment terms and schedule. The costs are estimated for the purpose of the Cooperative Agreement, however the actual cost participation by the City will be determined using the City’s share of the actual project costs for each respective cost participation item.
In accordance with the County Cost Participation Policy, the County has submitted Invoice
89124 in the amount of $14,768.92 which includes 10% of the estimated City construction cost participation plus 100% of the Right-of-Way costs incurred to date on the project. The amount invoiced is within the Council approved budget in the agreement.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to Washington County in the amount of $14,768.92 per the attached invoice and supporting documentation. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve payment to Washington County in the amount of $14,768.92 per the
attached invoice and per section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements.” ATTACHMENT(S): 1. Washington County Invoice No. 89124 and supporting detail.