HomeMy WebLinkAbout#8 Downtown Phase 2 CO#1 AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: June 21, 2016
CONSENT
ITEM # 8
AGENDA ITEM: Downtown Phase 2 Street, Drainage, and Utility Improvements – Change
Order No. 1 Sewer Alignment Revisions along Lake Elmo Avenue
SUBMITTED BY: Chad Isakson, Assistant City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Jack Griffin, City Engineer
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Construction Contract decrease of $2,321.08.
This change order decreases the construction contract amount for the project by $2,321.08.
However, the change to the overall project results in a savings of $18,000 when taking all project
costs into consideration including construction costs, engineering, easement acquisition, and
assessment revenue.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Change Order No. 1 for the
Downtown Phase 2 Street, Drainage, and Utility Improvements to revise the Sewer Alignment
along Lake Elmo Avenue between 34th Street and 35th Street.
City Council Meeting [Consent Agenda Item 8]
June 21, 2016
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LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The original plans included a sanitary sewer design that routed the sewer along a back yard
easement of the private properties located on the west side of Lake Elmo Avenue between 34th
Street and 35th Street. The design provided a sewer main location that facilitated easier
connections for two existing residential properties, provided sewer service to one additional
residential property, and provided temporary roadway access to residents at the dead end roads
of 34th Street and 35th Street as construction progresses along Lake Elmo Avenue. Staff
originally requested the easement to be granted at no cost to the City since the sewer alignment
appeared to be in the best interests of the property owners as well as the City. After some
discussions with the property owners the City had the County obtain an appraisal and offered
$41,900 for the acquisition of the permanent easement. While the idea of routing the sewer along
the back yard easement has not been completely declined, the property owner is not willing to
agree to the proposed terms of the easement with the City within the time frame necessary to
accommodate the sewer installation schedule.
Staff is therefore, recommending a change order to revise the sanitary sewer alignment from the
back yard easement to the public right-of-way of Lake Elmo Avenue. This change order presents
an alternative alignment that remains within County right-of-way along Lake Elmo Avenue,
removal of a temporary roadway, and maintaining property owner’s connection to the existing
201 system for a decrease in the construction contract by the amount of $2,321.08. In addition to
the construction contract changes, the realignment results in additional engineering costs to
revise the plans, a loss in assessment revenue by 1 REC unit, and a savings in easement
acquisition of $41,900; for total project cost savings of $18,000.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the consent agenda, Change
Order No. 1 for the for the Downtown Phase 2 Street, Drainage, and Utility Improvements to
revise the Sewer Alignment along Lake Elmo Avenue between 34th Street and 35th Street. This
Change Order decreases the construction contract amount by $2,321.08. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Change Order No. 1 for the for the Downtown Phase 2 Street, Drainage,
and Utility Improvements; reducing the construction contract amount by $2,321,08”.
ATTACHMENT(S):
1. Change Order No. 1.
2. Exhibit – Sewer Alignment Revisions.
MnDOT TP-2460-0112-16
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Contract No.
CHANGE ORDER NO. 1
Page 1 of 2
CONTRACTOR:
A_1 Contracting
FEDERAL PROJECT NO. CITY PROJECT NO. 2014‐137
SAP 082‐617‐007;
SAP 206‐108‐002
ADDRESS:
408 26th Avenue, Bloomer WI
54724
LOCATION OF WORK
City of Lake Elmo, Washington County
This Contract uses MnDOT Standard Specifications for Construction 2014 Edition
This Contract is between the State of Minnesota, acting through its Commissioner of Transportation, and Contractor as follows:
Issue:
The City decided to change the sanitary sewer alignment on 34th and 35th Avenue North to eliminate an easement.
The Engineer has determined the Contract needs to be revised in accordance with specification 1402.5.
Resolution and Authorization:
1. The Contractor will delete the original sanitary utility sheets and the other associated plan sheets that are affected
and use the attached revised sheets dated 6/14/2016 to construct the sanitary sewer and services.
2. Payment for this work will be at Contract Unit Prices, as provided in MnDOT Specification 1904 , and as negotiated as
shown in the estimate of cost.
ESTIMATE OF COST
INCREASE/DECREASE
ITEM NO. ITEM UNIT UNIT PRICE QUANTITY AMOUNT GROUP
2101.502 Clearing TREE $300.00 *(8) ($2,400.00)
2105.507 Grubbing TREE $250.00 *(8) ($2,000.00)
2105.604 Geotextile Fabric Type V SQ YD $3.00 * (818) ($2,454.00)
2118.607 Aggregate Surfacing (CV) Class 6 SQ YD $27.00 * (59) ($1,581.00)
2211.503 Aggregate Base (CV) Class 6 CU YD $24.00 * (409) ($9,816.00)
2503.511 8" PVC Pipe Sewer (SDR 26) LIN FT $50.00 * 181 $9,050.00
253.602 8" x 6" PVC WYE EACH $200.00 *(1) ($200.00)
2503.603 6" PVC Sanitary Service Pipe (SCH
40)
LIN FT $37.00 *21 $777.00
2506.603 Construct Drainage Structure Des
4007 (0’ – 10’)
EACH $3,670.00 *1 $3,670.00
2506.603 Construct Drainage Structure
(Extra Depth)
LIN FT $175.00 *3.17 $554.75
2506.516 Casting Assembly EACH $1,040.00 *1 $1,040.00
2575.505 Sodding Type Lawn SQ YD $5.50 * (460) ($2,531.83)
** Remove and Replace Sewer Service
(LE INN)
LUMP
SUM
$3,570.00 1 $3,570.00
Total ($2,321.08)
* Denotes Contract Unit Price
MnDOT TP-2460-0112-16
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Contract No.
CHANGE ORDER NO. 1
Page 2 of 2
Signature Date
Project Engineer/Supervisor
Contractor Authorized Representative
*Assistant District Engineer
**Local Agency
***Consultant Contract Administrator
* Required for Work Orders that exceed $25,000.00
** Required if work funded wholly or in part by a Local Agency
*** Recommendation for Approval
ATTACHMENTS: By signing this agreement, the Contractor acknowledges receipt of the specified attachments (if
applicable.)
Plans (Specify plan sheets attached)
Specifications (Specify Specifications attached)
Other
Original to Project File
Copy to Contractor, Construction and Innovative Contracting (submit with Final);
Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds
DRAFT 4510
30’
1
5
0
’
LAKE ELMO INN
13.029.21.32.0022
13.029.21.23.0035
S:\UZ\W\Washc\126774\4-preliminary-design\51-cadd\ROW\ROW Parcel Sketches.dgn
PROPOSED FEATURES
EXISTING FEATURES
CONST. LIMITS
LEGEND
TREE REMOVAL
TREE REMOVAL
AREAS
DATE:6/1/2015
(SQ FT)
PID #
NEW R/W NEW P.E.T.E.
UTILITY EASEMENT
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ARTS BUILDING
PROFESSIONAL
LAKE ELMO
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#3469US POST OFFICE
#3459FLY SHOP
BOB MITCHELL’S
#3479
ARCHITECTURE
FINELINE
#
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VILLAGE HAIR CARE #3517
HAIR SALON #3515
LAKE ELMO BARBER #3251
RDWAGS #3479
#3511
WINE COMPANY
LAKE ELMO
34TH ST N
35TH ST N
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