HomeMy WebLinkAbout#9 CSAH 17 Cooperative Agmt- Invoice No 1 AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: June 21, 2016
CONSENT
ITEM # 9
AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements – Approve
Washington County Cooperative Agreement Payment No. 1
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT:
None. Partial payment is proposed in accordance with Cooperative Agreement No. 10144 with
Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving, as part of the Consent Agenda,
payment to Washington County in the amount of $14,768.92 per the attached invoice and per
section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15
(Manning) / CSAH 10 Intersection Improvements.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
In April 2016, the City of Lake Elmo entered into Cooperative Agreement No. 10144 with
Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The
improvements include a signalized intersection at CSAH 10 and at the south entrance of the
City Council Meeting [Consent Agenda Item 9]
June 21, 2016
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Oakland Jr. High School, associated intersection turn lane improvements, drainage provisions,
and a bituminous trail along the boulevard adjacent to Oakland Jr. High School. The Cooperative
Agreement sets forth the provisions that authorizes the County to implement the improvements
including engineering design, construction administration, testing, right-of-way and easement
acquisition, including the use of eminent domain, and retaining a contractor for project
construction. The Agreement also outlines the City’s obligations for cost participation including
payment terms and schedule. The costs are estimated for the purpose of the Cooperative
Agreement, however the actual cost participation by the City will be determined using the City’s
share of the actual project costs for each respective cost participation item.
In accordance with the County Cost Participation Policy, the County has submitted Invoice
89124 in the amount of $14,768.92 which includes 10% of the estimated City construction cost
participation plus 100% of the Right-of-Way costs incurred to date on the project. The amount
invoiced is within the Council approved budget in the agreement.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to
Washington County in the amount of $14,768.92 per the attached invoice and supporting
documentation. If removed from the consent agenda, the recommended motion for the action is
as follows:
“Move to approve payment to Washington County in the amount of $14,768.92 per the
attached invoice and per section G of Cooperative Agreement No. 10144 with Washington
County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements.”
ATTACHMENT(S):
1. Washington County Invoice No. 89124 and supporting detail.
Summary Billding Documentation
City of Lake Elmo/Washington County Agreement #10144
Date: 6/8/16
Construction Cost Section From Valley Paving, Inc. Bid (Initial 10% Cost)
Item No. Item Description Unit Bid Unit Price Quantity Share Amount
2521.501 Concrete Curb & Gutter Design B424 LIN FT 13.80$ 1390 50% 9,591.00$
2521.501 6" Concrete Walk SQ FT 8.24$ 1010 50% 4,161.20$
2521.511 3" Bituminous Walk SQ FT 1.28$ 9160 50% 5,862.40$
Mobilization & Traffic Control LUM SUM 121,000.00$ 1 0.48% 580.80$
Estimated Total Construction Cost 20,195.40$
Initial Invoice Based on Bid (10%) 2,019.54$
Design Engineering & Construction Engineering Section (Final Engineering Costs)
Amount
121.00$
Right of Way Cost Section (Final Right of Way Costs)
Description Payee Check # Amount
Emerson Property Easement Emerson Properties Partnership 421829 22,960.69$
22,960.69$
12,628.38$
Total due for construction,
engineering, and right of way 14,768.92$
\\Tpdfs\autocad\11508 Manning‐10th St Signal\Cost Tables\City & ISD Billing\Billing Backup for City Agree #10144.xlsx
Final Right of Way Cost
Final City Cost Share for Right of Way (55%)