HomeMy WebLinkAbout06-21-2016 City Council Packet 1 of 3
NOTICE OF MEETING
City Council Meeting
Tuesday, June 21, 2016 7:00 P.M.
City of Lake Elmo | 3800 Laverne Avenue North
Agenda
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. Approval of Minutes
1. May 3, 2016; June 14, 2016
D. Public Comments/Inquiries
E. Presentations
F. Consent Agenda
2. Approve Payment of Disbursements
3. Accept May 2016 Financial Statements
4. Accept May 2016 Assessor’s Report
5. Accept May 2016 Building Department Report
6. Approve 2016 Non-Represented Pay Adjustments
7. Downtown Phase 1 Improvements – Approve Cooperative Agreement Payment No. 2
8. Downtown Phase 2 Improvements – CO#1 Sewer Alignment Revisions along Lake Elmo Avenue.
9. CSAH 15 & 10th Street Intersection – Approve Cooperative Agreement Payment No. 1
10. 2016 Street, Drainage, and Utility Improvements – Pay Request No. 1
11. Inwood Trunk Watermain Improvements – Pay Request No. 2
12. Inwood Booster Station – Pay Request No. 1
13. Adopt Policy to Allow Local SAC to be Specially Assessed removed by staff
14. 2016 Street Full Depth Patching – Accept Bids and Award Contract
15. Approve Fish House Ordinance
16. Approve Exception to Accessory Structures in Front Yard – Resolution 2016-43
17. Approve Amending the Comprehensive Land Use Plan Planned Land Use Category for Rural Single Family
Such That The City Council Can Allow Connection To The Sanitary Sewer System Where Practical –
Resolution 2016-50
18. Section 34 Water Pressure Investigation – Approve Task Order No. 7
19. Hazardous Building Order, 8004 50th St-Adopt Resolution 2016-48
20. Nuisance Property Abatement Order, 8139 38th St-Adopt Resolution 2016-49
21. Authorize RFP for Information Technology Services
22. Amend Budget Schedule
23. Request Summary of all Recommendations from the Finance Director in Conjunction with the Finance
Committee Related to the Old Village Downtown Improvement Project
24. Amending the Wastewater Treatment System Ordinance to Extend the Time for Connection
G. Regular Agenda
25. Presentation and Acceptance of 2015 Comprehensive Annual Financial Report
26. Parliamentarian Contract
27. Tablyn Park Improvements
Our Mission is to Provide Quality Public Services in a Fiscally Responsible
Manner While Preserving the City’s Open Space Character
28. 5th Street Irrigation Requirements
29. MS4 Program – Public Meeting and Approve Annual Report
30. Call for Public Hearing for Moratorium Extension
31. Lot Coverage Requirements as they Relate to Pools
32. Rejoining Washington County Library System as a Branch Library
33. Wastewater Incentive Program
H. Council Reports
I. Staff Reports and Announcements
J. Adjourn
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: May 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Kristina Handt, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item………………………………………...City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the May 2016 Financial Reporting Packet. No specific motion is needed as
this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
May 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016
Budget.
City Council Meeting [Consent Agenda Item #3]
June 21, 2016
-- page 2 --
GENERAL FUND:
Revenues:
Total revenue for the month was 9.7% above budget for the month bringing the year to date to
57.4% better than budget. The most significant budget to actual revenue variances are as
follows:
• Building Permit revenue was 34.8% above budget for the month bringing the year to date
revenue at 73.1% better budget. This is primarily due to the nice weather allowing for
building activity beginning months earlier than anticipated in the 2016 budget. There
were 19 new homes permitted in May bringing the year to date number of new homes to
98.
• Heating permits far exceeded budget by $23.1k for the month and $59.3k year to date.
This is primarily due to revenue generated on the ISD 916 project which the City was
able to retain due to the new Building Official having the required certifications.
• Plan check fee revenue was 56.3% above budget for the month bringing the year to date
revenue to 73.3% better than budget for the same reasons mentioned related to building
permit revenue.
Expenses:
Total expenses for the month were 25.9% above budget for May bringing the year to date
expenses to 1.9% lower than budget.
The following summarizes variances of note:
General:
• General Government expenses were 49.9% higher than budget for the month bringing the
year to date expenses to 27.5% higher than budget. This was primarily due legal
expenses far exceeding budget and the 3M litigation costs were the cause. In addition,
the second half billing for the annual audit was invoiced and paid in May rather than
April as budgeted.
• Total Public Safety expenses were 26.0% lower than budget for the month bringing the
year to date expenses to 16.6% lower than budget. This was primarily due to the Fire
Department not incurring building repair expenses as budgeted as well as the Building
Official functions being covered by a contract inspector at a lower cost as mentioned
last month.
• Public Works – The total Public Works expenses were 77.3% higher than budget for the
month bringing year to date expenses to 4.3% better than budget. This is primarily due
City Council Meeting [Consent Agenda Item #3]
June 21, 2016
-- page 3 --
to the Seal Coating and Cracking filling to have started earlier in the season due to mild
weather. This expense was budgeted later in the year.
In summary, the May revenues were 9.7% better than budget and the expenses were 25.9%
higher than budget resulting in a net income of 68.5% less than budget. On a year to date basis,
the revenues are 57.4% above budget and the expenses were 1.9% less than budget resulting in a
net income of 45.0% better than budget year to date.
LIBRARY FUND:
The net income for the Library Fund for the month was $3.6k over budget (20.7%) bringing the
year to date to $56.5 better than budget. The ending cash balance as of the end of May is
$167.5k.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached May Financial Report.
ATTACHMENT:
1. May Financial Reports
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: May 17, 2016
CONSENT
ITEM #3
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through May 2016 outlining work performed on behalf
of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent
Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats – 0
Sales collected and viewed – 18
Taxpayer inquiries – 4
Miscellaneous inquiries - 6
Inspections – Residential – 98; Commercial – 6
Building permit reviews – 28
Pictures taken – 107
Other work performed included:
• Monthly meeting with County residential and commercial supervisors
• Input of all inspection and permit work
City Council Meeting [Consent Agenda Item #3]
June 21, 2016
-- page 2 --
• Perform sales verifications and land value analysis using MLS and other resources
• Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the May 2016 monthly assessor report.
MAYOR AND COUNCIL COMMUNICATION
DATE: 06/21/2016
CONSENT
ITEM #: 5
AGENDA ITEM: Building Department Report
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly building department report. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Below is a snapshot of the year to date statistics through May 2016.
Comparison data is also include from prior years for new home single family construction and
total permitting activity. Attached are the system summary reports breaking out this information
further, including the statistics related to the inspection activity.
2016 2015* 2014
New homes 98 39 9
Total valuation $31,308,774 $13,383,505 $5,507,800
Average home value $319,477 $343,166 $611,000
Total Permit Valuation YTD $43,478,797 $16,987,858 $7,467,233
*Includes one home rebuild due to fire
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the May 2016 monthly building permit report.
ATTACHMENTS:
1. Valuation Report
2. Permits Issued & Fees Report
3. Inspection statistic report for May 2016
MAYOR AND COUNCIL COMMUNICATION
DATE: June 21, 2016
CONSENT
ITEM #: 6
MOTION
AGENDA ITEM: 2016 Non-represented Wage/Salary Adjustments
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND:
The HR Committee previously decided that cost of living increases or other wage adjustments would not
occur in January as had previously been the practice. The new program is to review staff in January,
monitor their progress and then approve wage/salary adjustments effective the first pay period in July. I
learned of this process in April.
When I began with the City the end of March, no reviews had been given at the beginning of the year as
proposed. Some 360 reviews for the fire chief and public works superintendent had been completed. In
consultation with the HR Committee, it was decided that any employee who had completed their 6 month
orientation period by the end of April, were not represented by the union (their wages are subject to
negotiations) and had not announced a retirement would be given a review in June. There were four
positions that met this criteria: Finance Director, Fire Chief, City Clerk, and Building Inspector.
ISSUE BEFORE COUNCIL:
Should the proposed wage and salary adjustments be approved effective July 4, 2016?
PROPOSAL DETAILS/ANALYSIS:
This month reviews were given to individuals in the four above named positions. Work performance for
the last two months was reviewed and goals were established for the coming year. Proposed increases are
based off of performance and time since last increase. The latter part was to hold harmless any
employees who went more than a year since their last increase due to the change in policy from the HR
Committee.
I’m recommending the following wage and salary adjustments effective July 4, 2016 (the first pay period
in July):
Name Current Hourly Wage or
Biweekly Salary
Proposed Hourly Wage or
Biweekly Salary
Finance Director Cathy Bendel $2,895.23 biweekly salary $3,003.80 biweekly salary
Fire Chief Greg Malmquist $2,705.09 biweekly salary $2,806.53 biweekly salary
City Clerk Julie Johnson $2,308.00 biweekly salary $2,365.77 biweekly salary
Building Inspector Toni Liljedahl $30/hour $30.68/hour
FISCAL IMPACT:
The 2016 budget contains $20,000 for wage adjustments. The impact to the 2016 budget would be
$4,813.45 for the remainder of the year.
OPTIONS:
1) Approve the pay adjustments as presented
2) Approve the pay adjustments with a different effective date
3) Approve different pay adjustments
4) Do not approve any pay adjustments
RECOMMENDATION:
If removed from the consent agenda:
Motion to approve the 2016 non-represented pay adjustment as presented.
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 7
AGENDA ITEM: Downtown Phase 1 Improvements – Approve Washington County
Cooperative Agreement Payment No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT:
No additional fiscal impact. Partial payment is proposed in accordance with Cooperative
Agreement No. 10196 with Washington County for the Downtown Phase 1 Improvements.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving, as part of the Consent Agenda,
payment to Washington County in the amount of $5,047,169.46 per the attached invoice and per
section G.2 of Cooperative Agreement No. 10196 with Washington County for the Downtown
Phase 1 Improvements. Per the agreement the second payment is due on June 23, 2016 in the
amount equal to estimated remainder of the Phase 1 Total City Cost.
City Council Meeting [Consent Agenda Item 7]
June 21, 2016
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
In June 2015, the City of Lake Elmo entered into Cooperative Agreement No. 9660 with
Washington County to formalize the County as the project lead agency for the Downtown Phase
1 and Phase 2 Improvements, including preliminary design, final design, right-of-way
acquisition, construction inspection/administration, and construction costs. The Cooperative
Agreement was revised as Cooperative Agreement No. 10196 at the May 3, 2016 meeting to
address project changes in scope and costs that had occurred through the construction of the
Phase1 Improvements and the final design for the Phase 2 Improvements. The agreement further
addresses the updated cost participation estimates by the City and payment schedule thereof.
The City’s payment schedule, as identified in Section G.1 of Cooperative Agreement No. 10196
is summarized as follows:
1. January 15, 2016 – an amount equal to 10% of the Estimated Phase 1 Total City Cost.
Payment 1 made in the amount of $498,866.35.
2. June 15, 2016 – an amount equal to 90% of the Estimated Phase 1 Total City Cost. The
agreement identifies the estimated amount of $5,058,047.65.
3. January 15, 2017 – an amount equal to 20% of the Estimated Phase 2 Total City Cost.
The agreement identifies the estimated amount of $951,788.
4. June 15, 2017 – an amount equal to 80% of the Estimated Phase 2 Total City Cost. The
agreement identifies the estimated amount of $3,807,154.
Washington County recently submitted the second invoice per this agreement in the amount of
$5,047,169.46 which reflects the most accurate information available at the time of the invoice.
This amount is slightly less than the estimated amount in the agreement but the project
construction and subsequent costs have not been finalized. The Cooperative Agreement identifies
a final “clean up” invoice to be generated once the project is closed out and all costs are known.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to
Washington County in the amount of $5,047,169.46 per the attached invoice and per Section G.2
of Cooperative Agreement No. 10196 with Washington County for the Downtown Phase 1
Improvements. If removed from the consent agenda, the recommended motion for the action is
as follows:
“Move to approve payment to Washington County in the amount of 5,047,169.46 per the
attached invoice and per Section G.2 of Cooperative Agreement No. 10196 with Washington
County for the Downtown Phase 1 Improvements.”
ATTACHMENT(S):
1. Washington County Invoice No. 88142 and supporting detail.
Lake Elmo Old Village
Invoice Summary
5/16/2016
PHASE I ‐ COST SUMMARY FOR PHASE 1 ‐ CITY/COUNTY AGREEMENT #10196
Estimated Total
Cost (from Coop
Agree)
Currently Invoiced
Amount City Cost %Current City Cost Amount Paid Amount Due Note:
Right‐of‐Way and Easements
Upper 33rd St. N, 36th St. N. and Laverne Avenue 91,902.00$ 91,902.10$ 100% 91,902.10$ 8,945.21$ 82,956.89$ Attachment A
Regional Drainage Pond 1,154,190.00$ 1,158,325.00$ 50% 579,162.50$ 21,370.33$ 557,792.17$ Attachment A
Engineering
Preliminary Design 131,600.00$ 131,600.00$ 91.2% 120,019.20$ 12,001.92$ 108,017.28$ Attachment B
Final Design 233,460.00$ 233,460.00$ 91.2% 212,915.52$ 21,291.55$ 191,623.97$ Attachment B
Construction Inspection/Administration 295,200.00$ 290,528.92$ 91.2% 264,962.38$ 29,463.07$ 235,499.30$ Attachment C
Precondition Survey 27,133.00$ 21,173.25$ 91.2% 19,310.00$ ‐$ 19,310.00$ Attachment D
Construction 4,668,601.00$ 4,668,601.00$ 91.2% 4,257,764.11$ 405,794.27$ 3,851,969.85$ See Cooperative Agreement
TOTAL 6,602,086.00$ 6,595,590.27$ 5,546,035.81$ 498,866.35$ 5,047,169.46$
PHASE II ‐ COST SUMMARY FOR PHASE 2 ‐ CITY/COUNTY AGREEMENT #10196
Estimated Total
Cost (from Coop
Agree)
Currently Invoiced
Amount City Cost %Current City Cost Amount Paid Amount Due
Right‐of‐Way and Easements
CSAH 17 (Lake Elmo Ave) 284,760.00$ 153,399.75$ 55% 84,369.86$
30th Street N. 147,550.00$ 98,721.72$ 100% 98,721.72$
Engineering
Preliminary Design 189,400.00$ 189,139.45$ 56.1% 106,107.23$
Final Design 461,000.00$ 461,000.00$ 56.1% 258,621.00$
Construction Inspection/Administration 578,200.00$ 56.1%‐$
Precondition Survey 27,173.00$
Construction 6,593,389.00$
TOTAL 902,260.92$ 547,819.81$
GRAND TOTAL (BOTH PHASES) 7,497,851.19$ 6,093,855.62$ 5,047,169.46$
R:\11703\Cost Tables\Lake Elmo Invoices\[Cost Summary Invoice #2.xlsx]Sheet1
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 8
AGENDA ITEM: Downtown Phase 2 Street, Drainage, and Utility Improvements – Change
Order No. 1 Sewer Alignment Revisions along Lake Elmo Avenue
SUBMITTED BY: Chad Isakson, Assistant City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Jack Griffin, City Engineer
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Construction Contract decrease of $2,321.08.
This change order decreases the construction contract amount for the project by $2,321.08.
However, the change to the overall project results in a savings of $18,000 when taking all project
costs into consideration including construction costs, engineering, easement acquisition, and
assessment revenue.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Change Order No. 1 for the
Downtown Phase 2 Street, Drainage, and Utility Improvements to revise the Sewer Alignment
along Lake Elmo Avenue between 34th Street and 35th Street.
City Council Meeting [Consent Agenda Item 8]
June 21, 2016
-- page 2 --
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
The original plans included a sanitary sewer design that routed the sewer along a back yard
easement of the private properties located on the west side of Lake Elmo Avenue between 34th
Street and 35th Street. The design provided a sewer main location that facilitated easier
connections for two existing residential properties, provided sewer service to one additional
residential property, and provided temporary roadway access to residents at the dead end roads
of 34th Street and 35th Street as construction progresses along Lake Elmo Avenue. Staff
originally requested the easement to be granted at no cost to the City since the sewer alignment
appeared to be in the best interests of the property owners as well as the City. After some
discussions with the property owners the City had the County obtain an appraisal and offered
$41,900 for the acquisition of the permanent easement. While the idea of routing the sewer along
the back yard easement has not been completely declined, the property owner is not willing to
agree to the proposed terms of the easement with the City within the time frame necessary to
accommodate the sewer installation schedule.
Staff is therefore, recommending a change order to revise the sanitary sewer alignment from the
back yard easement to the public right-of-way of Lake Elmo Avenue. This change order presents
an alternative alignment that remains within County right-of-way along Lake Elmo Avenue,
removal of a temporary roadway, and maintaining property owner’s connection to the existing
201 system for a decrease in the construction contract by the amount of $2,321.08. In addition to
the construction contract changes, the realignment results in additional engineering costs to
revise the plans, a loss in assessment revenue by 1 REC unit, and a savings in easement
acquisition of $41,900; for total project cost savings of $18,000.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the consent agenda, Change
Order No. 1 for the for the Downtown Phase 2 Street, Drainage, and Utility Improvements to
revise the Sewer Alignment along Lake Elmo Avenue between 34th Street and 35th Street. This
Change Order decreases the construction contract amount by $2,321.08. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Change Order No. 1 for the for the Downtown Phase 2 Street, Drainage,
and Utility Improvements; reducing the construction contract amount by $2,321,08”.
ATTACHMENT(S):
1. Change Order No. 1.
2. Exhibit – Sewer Alignment Revisions.
MnDOT TP-2460-0112-16
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Contract No.
CHANGE ORDER NO. 1
Page 1 of 2
CONTRACTOR:
A_1 Contracting
FEDERAL PROJECT NO. CITY PROJECT NO. 2014‐137
SAP 082‐617‐007;
SAP 206‐108‐002
ADDRESS:
408 26th Avenue, Bloomer WI
54724
LOCATION OF WORK
City of Lake Elmo, Washington County
This Contract uses MnDOT Standard Specifications for Construction 2014 Edition
This Contract is between the State of Minnesota, acting through its Commissioner of Transportation, and Contractor as follows:
Issue:
The City decided to change the sanitary sewer alignment on 34th and 35th Avenue North to eliminate an easement.
The Engineer has determined the Contract needs to be revised in accordance with specification 1402.5.
Resolution and Authorization:
1. The Contractor will delete the original sanitary utility sheets and the other associated plan sheets that are affected
and use the attached revised sheets dated 6/14/2016 to construct the sanitary sewer and services.
2. Payment for this work will be at Contract Unit Prices, as provided in MnDOT Specification 1904 , and as negotiated as
shown in the estimate of cost.
ESTIMATE OF COST
INCREASE/DECREASE
ITEM NO. ITEM UNIT UNIT PRICE QUANTITY AMOUNT GROUP
2101.502 Clearing TREE $300.00 *(8) ($2,400.00)
2105.507 Grubbing TREE $250.00 *(8) ($2,000.00)
2105.604 Geotextile Fabric Type V SQ YD $3.00 * (818) ($2,454.00)
2118.607 Aggregate Surfacing (CV) Class 6 SQ YD $27.00 * (59) ($1,581.00)
2211.503 Aggregate Base (CV) Class 6 CU YD $24.00 * (409) ($9,816.00)
2503.511 8" PVC Pipe Sewer (SDR 26) LIN FT $50.00 * 181 $9,050.00
253.602 8" x 6" PVC WYE EACH $200.00 *(1) ($200.00)
2503.603 6" PVC Sanitary Service Pipe (SCH
40)
LIN FT $37.00 *21 $777.00
2506.603 Construct Drainage Structure Des
4007 (0’ – 10’)
EACH $3,670.00 *1 $3,670.00
2506.603 Construct Drainage Structure
(Extra Depth)
LIN FT $175.00 *3.17 $554.75
2506.516 Casting Assembly EACH $1,040.00 *1 $1,040.00
2575.505 Sodding Type Lawn SQ YD $5.50 * (460) ($2,531.83)
** Remove and Replace Sewer Service
(LE INN)
LUMP
SUM
$3,570.00 1 $3,570.00
Total ($2,321.08)
* Denotes Contract Unit Price
MnDOT TP-2460-0112-16
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Contract No.
CHANGE ORDER NO. 1
Page 2 of 2
Signature Date
Project Engineer/Supervisor
Contractor Authorized Representative
*Assistant District Engineer
**Local Agency
***Consultant Contract Administrator
* Required for Work Orders that exceed $25,000.00
** Required if work funded wholly or in part by a Local Agency
*** Recommendation for Approval
ATTACHMENTS: By signing this agreement, the Contractor acknowledges receipt of the specified attachments (if
applicable.)
Plans (Specify plan sheets attached)
Specifications (Specify Specifications attached)
Other
Original to Project File
Copy to Contractor, Construction and Innovative Contracting (submit with Final);
Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds
DRAFT 4510
30’
1
5
0
’
LAKE ELMO INN
13.029.21.32.0022
13.029.21.23.0035
S:\UZ\W\Washc\126774\4-preliminary-design\51-cadd\ROW\ROW Parcel Sketches.dgn
PROPOSED FEATURES
EXISTING FEATURES
CONST. LIMITS
LEGEND
TREE REMOVAL
TREE REMOVAL
AREAS
DATE:6/1/2015
(SQ FT)
PID #
NEW R/W NEW P.E.T.E.
UTILITY EASEMENT
#
3
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2
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#3476
ARTS BUILDING
PROFESSIONAL
LAKE ELMO
#
3
4
6
6
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M
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N
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#3469US POST OFFICE
#3459FLY SHOP
BOB MITCHELL’S
#3479
ARCHITECTURE
FINELINE
#
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VILLAGE HAIR CARE #3517
HAIR SALON #3515
LAKE ELMO BARBER #3251
RDWAGS #3479
#3511
WINE COMPANY
LAKE ELMO
34TH ST N
35TH ST N
#
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MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 9
AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements – Approve
Washington County Cooperative Agreement Payment No. 1
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT:
None. Partial payment is proposed in accordance with Cooperative Agreement No. 10144 with
Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving, as part of the Consent Agenda,
payment to Washington County in the amount of $14,768.92 per the attached invoice and per
section G of Cooperative Agreement No. 10144 with Washington County for the CSAH 15
(Manning) / CSAH 10 Intersection Improvements.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
In April 2016, the City of Lake Elmo entered into Cooperative Agreement No. 10144 with
Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The
improvements include a signalized intersection at CSAH 10 and at the south entrance of the
City Council Meeting [Consent Agenda Item 9]
June 21, 2016
-- page 2 --
Oakland Jr. High School, associated intersection turn lane improvements, drainage provisions,
and a bituminous trail along the boulevard adjacent to Oakland Jr. High School. The Cooperative
Agreement sets forth the provisions that authorizes the County to implement the improvements
including engineering design, construction administration, testing, right-of-way and easement
acquisition, including the use of eminent domain, and retaining a contractor for project
construction. The Agreement also outlines the City’s obligations for cost participation including
payment terms and schedule. The costs are estimated for the purpose of the Cooperative
Agreement, however the actual cost participation by the City will be determined using the City’s
share of the actual project costs for each respective cost participation item.
In accordance with the County Cost Participation Policy, the County has submitted Invoice
89124 in the amount of $14,768.92 which includes 10% of the estimated City construction cost
participation plus 100% of the Right-of-Way costs incurred to date on the project. The amount
invoiced is within the Council approved budget in the agreement.
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to
Washington County in the amount of $14,768.92 per the attached invoice and supporting
documentation. If removed from the consent agenda, the recommended motion for the action is
as follows:
“Move to approve payment to Washington County in the amount of $14,768.92 per the
attached invoice and per section G of Cooperative Agreement No. 10144 with Washington
County for the CSAH 15 (Manning) / CSAH 10 Intersection Improvements.”
ATTACHMENT(S):
1. Washington County Invoice No. 89124 and supporting detail.
Summary Billding Documentation
City of Lake Elmo/Washington County Agreement #10144
Date: 6/8/16
Construction Cost Section From Valley Paving, Inc. Bid (Initial 10% Cost)
Item No. Item Description Unit Bid Unit Price Quantity Share Amount
2521.501 Concrete Curb & Gutter Design B424 LIN FT 13.80$ 1390 50% 9,591.00$
2521.501 6" Concrete Walk SQ FT 8.24$ 1010 50% 4,161.20$
2521.511 3" Bituminous Walk SQ FT 1.28$ 9160 50% 5,862.40$
Mobilization & Traffic Control LUM SUM 121,000.00$ 1 0.48% 580.80$
Estimated Total Construction Cost 20,195.40$
Initial Invoice Based on Bid (10%) 2,019.54$
Design Engineering & Construction Engineering Section (Final Engineering Costs)
Amount
121.00$
Right of Way Cost Section (Final Right of Way Costs)
Description Payee Check # Amount
Emerson Property Easement Emerson Properties Partnership 421829 22,960.69$
22,960.69$
12,628.38$
Total due for construction,
engineering, and right of way 14,768.92$
\\Tpdfs\autocad\11508 Manning‐10th St Signal\Cost Tables\City & ISD Billing\Billing Backup for City Agree #10144.xlsx
Final Right of Way Cost
Final City Cost Share for Right of Way (55%)
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 10
AGENDA ITEM: 2016 Street, Drainage, and Utility Improvements – Pay Request No. 1
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 1 for the 2016
Street, Drainage, and Utility Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 1 in the
amount of $278,901.99. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $14,679.05.
City Council Meeting [Consent Agenda Item 10]
June 21, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 1 for the 2016 Street, Drainage, and Utility Improvements project. If removed
from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 to Hardrives, Inc. in the amount of $278,901.99 for the
2016 Street, Drainage, and Utility Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 1.
PARTIAL PAY ESTIMATE NO. 1
2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2015.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$9,000.00 $9,000.00 0.00 $0.00 0.00 $0.00
2 LS 1
$1,284.36 $1,284.36 0.00 $0.00 0.00 $0.00
3 LF 4,428
$1.00 $4,428.00 3,825.00 $3,825.00 3,825.00 $3,825.00
4 EA 20
$64.22 $1,284.40 0.00 $0.00 0.00 $0.00
5 EA 11
$26.76 $294.36 0.00 $0.00 0.00 $0.00
6 EA 3
$16.05 $48.15 0.00 $0.00 0.00 $0.00
7 LF 97
$3.48 $337.56 0.00 $0.00 0.00 $0.00
8 SY 29
$3.24 $93.96 0.00 $0.00 0.00 $0.00
9 CY 2,854
$13.73 $39,185.42 0.00 $0.00 0.00 $0.00
10 CY 400
$7.57 $3,028.00 0.00 $0.00 0.00 $0.00
11 RS 19
$54.06 $1,027.14 0.00 $0.00 0.00 $0.00
12 CY 2,035
$14.60 $29,711.00 0.00 $0.00 0.00 $0.00
13 CY 400
$14.60 $5,840.00 0.00 $0.00 0.00 $0.00
14 CY 655
$27.03 $17,704.65 0.00 $0.00 0.00 $0.00
15 TN 53
$19.46 $1,031.38 0.00 $0.00 0.00 $0.00
16 TN 164
$22.49 $3,688.36 0.00 $0.00 0.00 $0.00
17 TN 511
$52.65 $26,904.15 0.00 $0.00 0.00 $0.00
18 TN 680
$47.40 $32,232.00 0.00 $0.00 0.00 $0.00
19 GAL 301
$1.96 $589.96 0.00 $0.00 0.00 $0.00
20 SY 29
$15.00 $435.00 0.00 $0.00 0.00 $0.00
21 LF 1,265
$2.48 $3,137.20 0.00 $0.00 0.00 $0.00
22 HR 15
$0.01 $0.15 0.00 $0.00 0.00 $0.00
23 EA 1
$540.55 $540.55 0.00 $0.00 0.00 $0.00
24 EA 5
$324.33 $1,621.65 0.00 $0.00 0.00 $0.00
25 LF 1,025
$7.57 $7,759.25 0.00 $0.00 0.00 $0.00
26 EA 10
$216.22 $2,162.20 0.00 $0.00 0.00 $0.00
27 EA 6
$216.22 $1,297.32 0.00 $0.00 0.00 $0.00
28 LF 196
$5.41 $1,060.36 0.00 $0.00 0.00 $0.00
29 CY 543
$15.00 $8,145.00 0.00 $0.00 0.00 $0.00
30 SY 3,163
$1.55 $4,902.65 0.00 $0.00 0.00 $0.00
31 EA 11
$42.81 $470.91 0.00 $0.00 0.00 $0.00
32 EA 3
$32.11 $96.33 0.00 $0.00 0.00 $0.00
$209,341.42 $3,825.00 $3,825.00
33 LS 1
$9,000.00 $9,000.00 1.00 $9,000.00 1.00 $9,000.00
34 LS 1
$1,284.36 $1,284.36 0.50 $642.18 0.50 $642.18
35 LF 4,775
$1.00 $4,775.00 3,019.00 $3,019.00 3,019.00 $3,019.00
36 EA 7
$64.22 $449.54 0.00 $0.00 0.00 $0.00
37 EA 3
$324.33 $972.99 4.00 $1,297.32 4.00 $1,297.32
38 EA 3
$259.47 $778.41 6.00 $1,556.82 6.00 $1,556.82
39 EA 18
$26.76 $481.68 21.00 $561.96 21.00 $561.96
40 EA 10
$16.05 $160.50 2.00 $32.10 2.00 $32.10
41 LF 30
$12.97 $389.10 20.00 $259.40 20.00 $259.40
42 SF 124
$2.16 $267.84 245.00 $529.20 245.00 $529.20
43 LF 305
$1.84 $561.20 210.00 $386.40 210.00 $386.40
44 LF 97
$2.32 $225.04 62.00 $143.84 62.00 $143.84
45 LF 480
$3.24 $1,555.20 480.00 $1,555.20 480.00 $1,555.20
46 SY 5,224
$1.62 $8,462.88 4,000.00 $6,480.00 4,000.00 $6,480.00
47 SY 230
$2.16 $496.80 230.00 $496.80 230.00 $496.80
48 SY 47
$5.41 $254.27 47.00 $254.27 47.00 $254.27
49 CY 3,074
$13.73 $42,206.02 2,000.00 $27,460.00 2,000.00 $27,460.00
50 CY 375
$7.57 $2,838.75 134.00 $1,014.38 134.00 $1,014.38
51 RS 19
$54.06 $1,027.14 19.00 $1,027.14 19.00 $1,027.14
52 CY 1,962
$14.87 $29,174.94 1,200.00 $17,844.00 1,200.00 $17,844.00
53 CY 375
$14.87 $5,576.25 134.00 $1,992.58 134.00 $1,992.58
54 CY 630
$27.03 $17,028.90 400.00 $10,812.00 400.00 $10,812.00
55 TN 490
$52.65 $25,798.50 0.00 $0.00 0.00 $0.00
56 TN 653
$47.40 $30,952.20 0.00 $0.00 0.00 $0.00
57 GAL 290
$1.96 $568.40 0.00 $0.00 0.00 $0.00
58 SY 230
$15.00 $3,450.00 0.00 $0.00 0.00 $0.00
59 LF 1,150
$2.48 $2,852.00 0.00 $0.00 0.00 $0.00
60 SY 62
$46.02 $2,853.24 0.00 $0.00 0.00 $0.00
SALVAGE WOODEN FENCE
SALVAGE BRICK PAVERS
SAWCUT BITUMINOUS PAVEMENT
SAWCUT CONCRETE PAVEMENT
REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
SUBGRADE PREPARATION
SELECT GRANULAR BORROW (STREETS) (CV) (P)
SELECT GRANULAR BORROW (STREETS) (CV) (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV)
PATCH GRAVEL DRIVEWAY
AGGREGATE SHOULDERING
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ KIRKWOOD AVENUE NORTH
MOBILIZATION
SILT FENCE
BIOROLL DITCH CHECK
CLEARING
GRUBBING
SALVAGE MAILBOX
SALVAGE SIGN
TRAFFIC CONTROL
SILT FENCE
CLASS 6 AGGREGATE BASE (CV) (P)
SAW & SEAL STREET (40' INTERVALS)
STREET SWEEPING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
CLEAN CULVERT
4" PVC PERF EDGE DRAIN W/ BACKFILL & WRAP
DRAINTILE CLEANOUT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
BIOROLL DITCH CHECK
SALVAGE MAILBOX
SALVAGE SIGN
SAWCUT BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (RECONSTRUCT AREAS) (EV)
SUBGRADE PREPARATION
PRECAST CONCRETE HEADWALL (DRAIN TILE)
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
DIVISION 2 ‐ KELVIN AVENUE NORTH ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
SUBTOTAL ‐ DIVISION 1
REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS)
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (RECONSTRUCT AREAS) (EV)
SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV)
CLASS 6 AGGREGATE BASE (CV) (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
SAW & SEAL STREET (40' INTERVALS)
6" CONCRETE DRIVEWAY PAVEMENT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
61 LF 3,240
$6.64 $21,513.60 0.00 $0.00 0.00 $0.00
62 LF 345
$10.17 $3,508.65 0.00 $0.00 0.00 $0.00
63 LF 56
$12.84 $719.04 0.00 $0.00 0.00 $0.00
64 HR 20
$0.01 $0.20 0.00 $0.00 0.00 $0.00
65 EA 2
$540.56 $1,081.12 0.00 $0.00 0.00 $0.00
66 EA 1
$324.33 $324.33 1.00 $324.33 1.00 $324.33
67 LF 861
$7.57 $6,517.77 0.00 $0.00 0.00 $0.00
68 LF 36
$28.11 $1,011.96 36.00 $1,011.96 36.00 $1,011.96
69 EA 2
$259.47 $518.94 2.00 $518.94 2.00 $518.94
70 EA 8
$216.22 $1,729.76 0.00 $0.00 0.00 $0.00
71 EA 4
$270.28 $1,081.12 0.00 $0.00 0.00 $0.00
72 LF 12
$5.41 $64.92 0.00 $0.00 0.00 $0.00
73 CY 702
$15.00 $10,530.00 0.00 $0.00 0.00 $0.00
74 SY 929
$1.55 $1,439.95 0.00 $0.00 0.00 $0.00
75 SY 2,300
$3.00 $6,900.00 0.00 $0.00 0.00 $0.00
76 EA 18
$42.81 $770.58 0.00 $0.00 0.00 $0.00
77 EA 10
$32.11 $321.10 0.00 $0.00 0.00 $0.00
78 LF 10
$82.25 $822.50 0.00 $0.00 0.00 $0.00
79 SF 124
$4.42 $548.08 0.00 $0.00 0.00 $0.00
$253,844.77 $88,219.82 $88,219.82
80 EA 1
$1,059.49 $1,059.49 1.00 $1,059.49 1.00 $1,059.49
81 LF 3
$1,097.33 $3,291.99 0.00 $0.00 0.00 $0.00
82 LF 892
$53.42 $47,650.64 874.50 $46,715.79 874.50 $46,715.79
83 LF 53
$53.95 $2,859.35 47.50 $2,562.63 47.50 $2,562.63
84 LF 221
$42.54 $9,401.34 136.00 $5,785.44 136.00 $5,785.44
85 EA 5
$265.95 $1,329.75 5.00 $1,329.75 5.00 $1,329.75
86 EA 5
$344.87 $1,724.35 5.00 $1,724.35 5.00 $1,724.35
87 EA 2
$4,492.02 $8,984.04 2.00 $8,984.04 2.00 $8,984.04
88 EA 2
$1,291.93 $2,583.86 2.00 $2,583.86 2.00 $2,583.86
89 EA 2
$3,027.12 $6,054.24 2.00 $6,054.24 2.00 $6,054.24
90 LB 1,104
$3.68 $4,062.72 842.00 $3,098.56 842.00 $3,098.56
$89,001.77 $79,898.15 $79,898.15
91 EA 1
$3,481.18 $3,481.18 1.00 $3,481.18 1.00 $3,481.18
92 LF 3
$1,189.22 $3,567.66 0.00 $0.00 0.00 $0.00
93 LF 535
$38.06 $20,362.10 535.00 $20,362.10 535.00 $20,362.10
94 LF 20
$53.95 $1,079.00 20.00 $1,079.00 20.00 $1,079.00
95 LF 266
$42.54 $11,315.64 216.00 $9,188.64 216.00 $9,188.64
96 EA 6
$265.95 $1,595.70 6.00 $1,595.70 6.00 $1,595.70
97 EA 6
$344.87 $2,069.22 6.00 $2,069.22 6.00 $2,069.22
98 EA 1
$4,492.02 $4,492.02 1.00 $4,492.02 1.00 $4,492.02
99 EA 1
$1,291.93 $1,291.93 1.00 $1,291.93 1.00 $1,291.93
100 LB 315
$4.32 $1,360.80 172.00 $743.04 172.00 $743.04
$50,615.25 $44,302.83 $44,302.83
101 LS 1
$15,000.00 $15,000.00 0.50 $7,500.00 0.50 $7,500.00
102 LS 1
$1,926.54 $1,926.54 0.00 $0.00 0.00 $0.00
103 LF 207
$1.00 $207.00 0.00 $0.00 0.00 $0.00
104 EA 23
$90.98 $2,092.54 0.00 $0.00 0.00 $0.00
105 EA 1
$324.33 $324.33 1.00 $324.33 1.00 $324.33
106 EA 1
$259.46 $259.46 1.00 $259.46 1.00 $259.46
107 EA 31
$26.76 $829.56 31.00 $829.56 31.00 $829.56
108 EA 5
$16.05 $80.25 0.00 $0.00 0.00 $0.00
109 LF 750
$0.29 $217.50 0.00 $0.00 0.00 $0.00
110 LF 435
$2.07 $900.45 452.50 $936.68 452.50 $936.68
111 LF 152
$2.22 $337.44 150.00 $333.00 150.00 $333.00
112 EA 27
$162.46 $4,386.42 27.00 $4,386.42 27.00 $4,386.42
113 SY 377
$5.55 $2,092.35 357.19 $1,982.40 357.19 $1,982.40
114 SY 137
$7.70 $1,054.90 127.39 $980.90 127.39 $980.90
115 CY 500
$7.00 $3,500.00 0.00 $0.00 0.00 $0.00
116 SY 18,800
$2.89 $54,332.00 18,800.00 $54,332.00 18,800.00 $54,332.00
117 CY 909
$5.65 $5,135.85 0.00 $0.00 0.00 $0.00
118 RS 55
$310.00 $17,050.00 0.00 $0.00 0.00 $0.00
119 TN 1,611
$50.07 $80,662.77 0.00 $0.00 0.00 $0.00
120 TN 1,611
$45.98 $74,073.78 0.00 $0.00 0.00 $0.00
STREET SWEEPING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
SODDING
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
CLEAN CULVERT
4" PVC PERF EDGE DRAIN W/ BACKFILL & WRAP
12" CORRUGATED STEEL PIPE CULVERT
12" CORRUGATED STEEL PIPE APRON
DRAINTILE CLEANOUT
PRECAST CONCRETE HEADWALL (DRAIN TILE)
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS)
SUBGRADE EXCAVATION (RECLAIM AREAS) (EV)
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
REMOVE MANHOLE OR CATCH BASIN CASTING
12"X8" WET TAP
8" DIP, CL. 52 WATERMAIN
6" DIP, CL. 52 WATERMAIN
6" HYDRANT ASSEMBLY (8'‐6" BURY)
1" CORPORATION STOP
INLET PROTECTION
CLEARING
GRUBBING
SALVAGE MAILBOX
SALVAGE SIGN
SALVAGE LANDSCAPE ROCK (ISLANDS) (P)
SAWCUT BITUMINOUS PAVEMENT
HYDRANT EXTENSION
12" DIP, CL. 52 WATERMAIN
INSTALL SALVAGED BRICK PAVERS
SUBTOTAL ‐ DIVISION 2
6" DIP, CL. 52 WATERMAIN
1" TYPE "K" COPPER WATER SERVICE
DIVISION 3 ‐ KELVIN AVENUE NORTH ‐ TRUNK WATER MAIN
CONNECT TO EXISTING WATERMAIN
INSTALL WOODEN FENCE
CONCRETE RIBBON CURB
SURMOUNTABLE CONCRETE CURB & GUTTER
B618 CONCRETE CURB & GUTTER
1" CORPORATION STOP
1" CURB STOP WITH BOX
HYDRANT EXTENSION
SUBTOTAL ‐ DIVISION 3
6" HYDRANT ASSEMBLY (8'‐6" BURY)
6" RES. SEAT GATE VALVE & BOX
12" RES. SEAT GATE VALVE & BOX
MJ DIP COMPACT FITTINGS
DIVISION 4 ‐ KELVIN AVENUE NORTH ‐ LATERAL WATER MAIN
SILT FENCE
1" TYPE "K" COPPER WATER SERVICE
6" RES. SEAT GATE VALVE & BOX
MJ DIP COMPACT FITTINGS
SUBTOTAL ‐ DIVISION 4
1" CURB STOP WITH BOX
RECLAIM EX. BIT. AND BASE MATERIALS, 8" DEPTH (P)
HAUL OUT EXCESS RECLAIMED MATERIAL (LV) (P)
SUBGRADE PREPARATION OF RECLAIMED SURFACE
SAWCUT CONCRETE PAVEMENT
DIVISION 5 ‐ STONEGATE 1ST ADDITION ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
121 GAL 951
$1.96 $1,863.96 0.00 $0.00 0.00 $0.00
122 SY 367
$15.00 $5,505.00 0.00 $0.00 0.00 $0.00
123 SY 91
$46.02 $4,187.82 0.00 $0.00 0.00 $0.00
124 LF 4,025
$2.48 $9,982.00 0.00 $0.00 0.00 $0.00
125 CY 15
$86.49 $1,297.35 13.50 $1,167.62 13.50 $1,167.62
126 CY 57
$27.03 $1,540.71 28.00 $756.84 28.00 $756.84
127 LS 1
$3,546.04 $3,546.04 1.00 $3,546.04 1.00 $3,546.04
128 EA 23
$627.69 $14,436.87 0.00 $0.00 0.00 $0.00
129 EA 4
$474.07 $1,896.28 0.00 $0.00 0.00 $0.00
130 EA 8
$560.15 $4,481.20 0.00 $0.00 0.00 $0.00
131 EA 15
$172.81 $2,592.15 0.00 $0.00 0.00 $0.00
132 LF 10
$0.01 $0.10 0.00 $0.00 0.00 $0.00
133 LF 12,140
$10.65 $129,291.00 0.00 $0.00 0.00 $0.00
134 HR 30
$0.01 $0.30 0.00 $0.00 0.00 $0.00
135 CY 1,466
$15.00 $21,990.00 0.00 $0.00 0.00 $0.00
136 SY 7,007
$3.00 $21,021.00 0.00 $0.00 0.00 $0.00
137 EA 31
$42.81 $1,327.11 0.00 $0.00 0.00 $0.00
138 EA 5
$32.11 $160.55 0.00 $0.00 0.00 $0.00
139 LF 750
$1.58 $1,185.00 0.00 $0.00 0.00 $0.00
$490,767.58 $77,335.25 $77,335.25
140 LS 1 $3,500.00
$3,500.00 0.00 $0.00 0.00 $0.00
141 LS 1 $1,070.30
$1,070.30 0.00 $0.00 0.00 $0.00
142 EA 8 $90.98
$727.84 0.00 $0.00 0.00 $0.00
143 LF 80 $4.55
$364.00 0.00 $0.00 0.00 $0.00
144 EA 6 $114.23
$685.38 0.00 $0.00 0.00 $0.00
145 SY 4,900 $1.60
$7,840.00 0.00 $0.00 0.00 $0.00
146 LS 1 $1,214.34
$1,214.34 0.00 $0.00 0.00 $0.00
147 LF 136 $10.48
$1,425.28 0.00 $0.00 0.00 $0.00
148 TN 637 $51.01
$32,493.37 0.00 $0.00 0.00 $0.00
149 GAL 282 $1.96
$552.72 0.00 $0.00 0.00 $0.00
150 EA 1 $627.69
$627.69 0.00 $0.00 0.00 $0.00
151 EA 4 $760.91
$3,043.64 0.00 $0.00 0.00 $0.00
152 EA 1 $740.51
$740.51 0.00 $0.00 0.00 $0.00
153 HR 4 $0.01
$0.04 0.00 $0.00 0.00 $0.00
154 CY 30 $24.65
$739.50 0.00 $0.00 0.00 $0.00
155 SY 138 $5.30
$731.40 0.00 $0.00 0.00 $0.00
$55,756.01 $0.00 $0.00
156 LS 1 $3,500.00
$3,500.00 0.00 $0.00 0.00 $0.00
157 LS 1 $1,070.30
$1,070.30 0.00 $0.00 0.00 $0.00
158 SY 4,090 $1.60
$6,544.00 0.00 $0.00 0.00 $0.00
159 EA 5 $274.15
$1,370.75 0.00 $0.00 0.00 $0.00
160 TN 531 $51.48
$27,335.88 0.00 $0.00 0.00 $0.00
161 GAL 236 $1.96
$462.56 0.00 $0.00 0.00 $0.00
162 HR 4 $0.01
$0.04 0.00 $0.00 0.00 $0.00
$40,283.53 $0.00 $0.00
TOTALS ‐ BASE CONTRACT $1,189,610.33 $293,581.04 $293,581.04
SUBTOTAL ‐ DIVISION 7
MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P)
ADJUST VALVE BOX (WATER)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C)
BITUMINOUS MATERIAL FOR TACK COAT
STREET SWEEPING
SUBTOTAL ‐ DIVISION 6
DIVISION 7 ‐ JAMELY AVENUE NORTH ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
CATCH BASIN CASTING R‐3250‐1
CATCH BASIN CASTING R‐3501‐TR
STREET SWEEPING
IMPORT AND PLACE TOPSOIL (LV)
SODDING
REMOVE & REPAVE BITUMINOUS FLUME
SPOT BITUMINOUS CURB REPLACEMENT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C)
BITUMINOUS MATERIAL FOR TACK COAT
CATCH BASIN CASTING R‐3067‐V
TRAFFIC CONTROL
INLET PROTECTION
REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER
REMOVE MANHOLE OR CATCH BASIN CASTING
MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P)
INSTALL SALVAGED LANDSCAPE ROCK (ISLANDS) (P)
SUBTOTAL ‐ DIVISION 5
DIVISION 6 ‐ HIGHLAND TRAIL NORTH ‐ STREETS
MOBILIZATION
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
6" CONCRETE DRIVEWAY PAVEMENT
STREET SWEEPING
IMPORT AND PLACE TOPSOIL (LV)
SODDING
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
MANHOLE CASTING R‐1642‐B
SOLID (2'X3'X1.0' HT) CONCRETE CB SECTION
MINOR STRUCTURE REPAIR
RECONSTRUCT DRAINAGE STRUCTURE
B418 CONCRETE CURB & GUTTER
SAW & SEAL STREET (40' INTERVALS)
RIPRAP
SEDIMENT REMOVAL (LV)
MODIFY STORM STRUCTURE 104
CATCH BASIN CASTING R‐3067‐V
BITUMINOUS MATERIAL FOR TACK COAT
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 11
AGENDA ITEM: Inwood Trunk Watermain Improvements – Pay Request No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 2 for the
Inwood Trunk Watermain Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Northdale Construction Company, Inc., the Contractor for the project, has submitted Partial Pay
Estimate No. 2 in the amount of $359,433.69. The request has been reviewed and payment is
recommended in the amount requested. In accordance with the contract documents, the City has
retained 5% of the total work completed. The amount retained is $37,316.04.
City Council Meeting [Consent Agenda Item 11]
June 21, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 2 for the Inwood Trunk Watermain Improvements project. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to Northdale Construction Company, Inc. in the amount
of $359,433.69 for the Inwood Trunk Watermain Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 2
PARTIAL PAY ESTIMATE NO. 2
INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.130
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $64,800.00 $64,800.00 0.00 $0.00 1.00 $64,800.00
2 LS 1 $22,945.00 $22,945.00 0.25 $5,736.25 0.50 $11,472.50
3 LF 600 $4.13 $2,478.00 95.00 $392.35 200 $826.00
4 EA 6 $750.00 $4,500.00 0.00 $0.00 0 $0.00
5 EA 10 $104.50 $1,045.00 0.00 $0.00 0 $0.00
$95,768.00 $6,128.60 $77,098.50
1 EA 1 $7,483.75 $7,483.75 0 $0.00 0 $0.00
2 EA 2 $13,187.61 $26,375.22 0 $0.00 1 $13,187.61
3 EA 11 $4,431.40 $48,745.40 4 $17,725.60 6 $26,588.40
4 LF 6 $1,628.80 $9,772.80 3.5 $5,700.80 3.5 $5,700.80
5 EA 10 $2,476.08 $24,760.80 4 $9,904.32 6 $14,856.48
6 EA 3 $2,920.05 $8,760.15 1 $2,920.05 1 $2,920.05
7 EA 2 $4,117.60 $8,235.20 0 $0.00 2 $8,235.20
8 EA 19 $10,711.98 $203,527.62 6 $64,271.88 9 $96,407.82
9 EA 3 $709.63 $2,128.89 1 $709.63 3 $2,128.89
10 EA 3 $775.20 $2,325.60 2 $1,550.40 3 $2,325.60
11 LF 100 $50.97 $5,097.00 61 $3,109.17 81 $4,128.57
12 LF 75 $63.87 $4,790.25 43 $2,746.41 85.5 $5,460.89
13 LF 96 $70.32 $6,750.72 22 $1,547.04 22 $1,547.04
14 LF 28 $108.70 $3,043.60 1 $108.70 25.75 $2,799.03
15 LF 25 $126.98 $3,174.50 0 $0.00 30 $3,809.40
16 LF 11,015 $74.75 $823,371.25 2,847 $212,813.25 5,313 $397,146.75
17 LB 5,810 $10.74 $62,399.40 3,177 $34,120.98 4,851 $52,099.74
18 LS 1 $49,462.20 $49,462.20 0.25 $12,365.55 0.50 $24,731.10
19 LS 1 $7,000.00 $7,000.00 0.34 $2,380.00 0.67 $4,690.00
20 EA 18 $156.02 $2,808.36 0 $0.00 0 $0.00
$1,310,012.71 $371,973.78 $668,763.36
1 LF 60 $15.00 $900.00 0 $0.00 14 $210.00
2 LF 60 $31.11 $1,866.60 8 $248.88 8 $248.88
$2,766.60 $248.88 $458.88
1 EA 2 $165.00 $330.00 0 $0.00 0 $0.00
2 EA 13 $220.00 $2,860.00 0 $0.00 0 $0.00
$3,190.00 $0.00 $0.00
TOTALS $1,411,737.31 $378,351.26 $746,320.74
SUBTOTAL ‐ DIVISION 2
SUBTOTAL ‐ DIVISION 4
DIVISION 4 ‐ STREET CONSTRUCTION
DIVISION 3 ‐ STORM SEWER
SALVAGE CONCRETE PIPE CULVERT
INSTALL SALVAGED PIPE CULVERT
SALVAGE AND REINSTALL SIGN
SUBTOTAL ‐ DIVISION 3
16" HDPE DIPS DR11 WATERMAIN, DIRECTIONAL DRILL
DUCTILE IRON FITTINGS
HORIZONTAL DIRECTIONAL DRILLING BORE PITS
WATER SERVICE CONNECTION PITS
TRIVIEW TEST STATION MARKER
1" COPPER WATER SERVICE PIPE
6" DUCTILE IRON WATERMAIN PIPE, CLASS 52
8" DUCTILE IRON WATERMAIN PIPE, CLASS 52
12" DUCTILE IRON WATERMAIN PIPE, CLASS 52
16" DUCTILE IRON WATERMAIN PIPE, CLASS 52
DIVISION 1 ‐ GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE, MACHINE SLICED
HYDRANT EXTENSION
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
1" CURB STOP AND CURB BOX
CLEAR AND GRUB TREE
DITCH CHECK
SUBTOTAL ‐ DIVISION 1
DIVISION 2 ‐ WATERMAIN
CONNECT TO EXISTING 8" WATERMAIN
CONNECT TO EXISTING 16" WATERMAIN
12" GATE VALVE AND BOX
1" CORPORATION STOP WITH FUSIBLE SADDLE
HYDRANT
6" GATE VALVE AND BOX
8" GATE VALVE AND BOX
16" BUTTERFLY VALVE AND BOX
SALVAGE AND REINSTALL MAILBOX
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 12
AGENDA ITEM: Inwood Booster Station Improvements – Pay Request No. 1
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 1 for the
Inwood Booster Station Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Magney Construction, Inc., the Contractor for the project, has submitted Partial Pay Estimate No.
1 in the amount of $88,980.80. The request has been reviewed and payment is recommended in
the amount requested. In accordance with the contract documents, the City has retained 5% of
the total work completed. The amount retained is $4,683.20.
City Council Meeting [Consent Agenda Item 12]
June 21, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 1 for the Inwood Booster Station Improvements project. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 to Magney Construction, Inc. in the amount of
$88,980.80 for the Inwood Booster Station Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 1
PARTIAL PAY ESTIMATE NO.1
INWOOD BOOSTER STATION IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $55,000.00 $55,000.00 0.50 $27,500.00 0.50 $27,500.00
2 LS 1 $700.00 $700.00 0.60 $420.00 0.60 $420.00
3 LF 240 $3.00 $720.00 120 $360.00 120 $360.00
4 LS 1 $2,000.00 $2,000.00 1 $2,000.00 1 $2,000.00
5 EA 1 $1,000.00 $1,000.00 1 $1,000.00 1 $1,000.00
6 HR 10 $105.00 $1,050.00 0 $0.00 0 $0.00
7 LS 1 $4,800.00 $4,800.00 0 $0.00 0 $0.00
$65,270.00 $31,280.00 $31,280.00
8 EA 3 $1,500.00 $4,500.00 3 $4,500.00 3 $4,500.00
9 LF 65 $50.00 $3,250.00 65 $3,250.00 65 $3,250.00
10 LF 100 $120.00 $12,000.00 100 $12,000.00 100 $12,000.00
11 LB 344 $16.00 $5,504.00 344 $5,504.00 344 $5,504.00
$25,254.00 $25,254.00 $25,254.00
12 LF 15 $50.00 $750.00 0 $0.00 0 $0.00
13 LF 130 $50.00 $6,500.00 0 $0.00 0 $0.00
14 EA 1 $1,500.00 $1,500.00 0 $0.00 0 $0.00
15 EA 2 $3,000.00 $6,000.00 0 $0.00 0 $0.00
16 CY 10 $160.00 $1,600.00 0 $0.00 0 $0.00
$16,350.00 $0.00 $0.00
17 CY 690 $20.00 $13,800.00 690 $13,800.00 690 $13,800.00
18 SELECT GRANULAR BORROW (P)CY 110 $25.00 $2,750.00 0 $0.00 0 $0.00
19 SUBGRADE PREPARATION LS 1 $1,400.00 $1,400.00 0 $0.00 0 $0.00
20 AGGREGATE BASE CLASS 5 TON 140 $22.00 $3,080.00 0 $0.00 0 $0.00
21 TYPE SP 9.5 WEAR COURSE MIX (2,B)TON 50 $95.00 $4,750.00 0 $0.00 0 $0.00
22 4" CONCRETE SIDEWALK SY 41 $70.00 $2,870.00 0 $0.00 0 $0.00
23 SEGMENTAL RETAINING WALL FF 480 $23.00 $11,040.00 0 $0.00 0 $0.00
24 SPLIT RAIL FENCE LF 120 $17.00 $2,040.00 0 $0.00 0 $0.00
25 GUARD POST EA 3 $350.00 $1,050.00 0 $0.00 0 $0.00
26 6" PERFORATED PVC DRAIN LF 140 $40.00 $5,600.00 0 $0.00 0 $0.00
27 8" INLINE DRAIN EA 5 $900.00 $4,500.00 0 $0.00 0 $0.00
28 ROOF DRAIN COLLECTION EA 5 $900.00 $4,500.00 0 $0.00 0 $0.00
29 EA 1 $900.00 $900.00 0 $0.00 0 $0.00
$58,280.00 $13,800.00 $13,800.00
30
31 LS 1 $18,550.00 $18,550.00 0.20 $3,710.00 0 $3,710.00
32 LS 1 $19,620.00 $19,620.00 1 $19,620.00 1 $19,620.00
31000 LS 1 $58,760.00 $58,760.00 0 $0.00 0 $0.00
32000 LS 1 $5,100.00 $5,100.00 0 $0.00 0 $0.00
33516 LS 1 $1,860.00 $1,860.00 0 $0.00 0 $0.00
42000 LS 1 $70,480.00 $70,480.00 0 $0.00 0 $0.00
55000 LS 1 $3,350.00 $3,350.00 0 $0.00 0 $0.00
61000 LS 1
$25,500.00 $25,500.00 0 $0.00 0 $0.00
62210 LS 1
$1,170.00 $1,170.00 0 $0.00 0 $0.00
71113 LS 1
$670.00 $670.00 0 $0.00 0 $0.00
72113 LS 1
$1,250.00 $1,250.00 0 $0.00 0 $0.00
72126 LS 1
$2,700.00 $2,700.00 0 $0.00 0 $0.00
72726 LS 1
$4,000.00 $4,000.00 0 $0.00 0 $0.00
73113 LS 1
$6,600.00 $6,600.00 0 $0.00 0 $0.00
74618 LS 1
$6,550.00 $6,550.00 0 $0.00 0 $0.00
74646 LS 1
$10,600.00 $10,600.00 0 $0.00 0 $0.00
79200 LS 1
$3,210.00 $3,210.00 0 $0.00 0 $0.00
81600 LS 1
$11,950.00 $11,950.00 0 $0.00 0 $0.00
88100 LS 1
$500.00 $500.00 0 $0.00 0 $0.00
88410 LS 1
$9,960.00 $9,960.00 0 $0.00 0 $0.00
97750 LS 1
$9,640.00 $9,640.00 0 $0.00 0 $0.00
99600 LS 1
$13,400.00 $13,400.00 0 $0.00 0 $0.00
101469 LS 1
$200.00 $200.00 0 $0.00 0 $0.00
Glass & Glazing
Translucent Windows
FRP Surface laminated panels
High performance Coating
Warning Signs
Asphalt Shingles
Metal Soffit & Fascia, gutters & downspouts
Mineral Fiber Siding
Joint Sealants
FRP Doors
Plastic Trism
Bituminous Damproofing
Insulation (below grade)
Blown Fiberglass Insulation
Fluid Applied Membrane Air Barrier
CATCH BASIN/MANHOLE
RANDOM RIPRAP CLASS III (CV)
SUBTOTAL - DIVISION 3
Rough Carpentry
DIVISION 5 - BOOSTER FACILITY
DIVISION 4 - DRIVEWAY CONSTRUCTION
COMMON EXCAVATION (P)
DRAINTILE CLEANOUT
Misc. Metals
SUBTOTAL - DIVISION 4
Concrete Work
Rebar
Heavy Duty Concrete Floor Finish
Masonry Work
DIVISION 1 - GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE
DUCTILE IRON FITTINGS
CLEARING AND GRUBBING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
Supervision
Bond & Insurance
18" RCP FLARED END SECTION
STREET SWEEPING
SITE RESTORATION
SUBTOTAL - DIVISION 1
DIVISION 2 - WATER MAIN
CONNECT TO EXISTING WATERMAIN AND SERVICE
1.5" COPPER WATER SERVICE PIPE
DIVISION 3 - STORM SEWER
18" RCP STORM SEWER PIPE, CLASS 5
12" DUCTILE IRON WATERMAIN PIPE, CLASS 52
SUBTOTAL - DIVISION 2
10" PVC DRAIN
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
104416 LS 1
$350.00 $350.00 0 $0.00 0 $0.00
220000 LS 1
$22,500.00 $22,500.00 0 $0.00 0 $0.00
230000 LS 1
$46,400.00 $46,400.00 0 $0.00 0 $0.00
260500 LS 1
$79,800.00 $79,800.00 0 $0.00 0 $0.00
312305 LS 1
$7,880.00 $7,880.00 0 $0.00 0 $0.00
331300 LS 1
$950.00 $950.00 0 $0.00 0 $0.00
402323 LS 1
$111,400.00 $111,400.00 0 $0.00 0 $0.00
412223 LS 1
$1,200.00 $1,200.00 0 $0.00 0 $0.00
444200 LS 1
$26,200.00 $26,200.00 0 $0.00 0 $0.00
444256 LS 1
$78,200.00 $78,200.00 0 $0.00 0 $0.00
444416 LS 1
$101,500.00 $101,500.00 0 $0.00 0 $0.00
33 LS 1
$30,000.00 $30,000.00 0 $0.00 0 $0.00
34 LS 1
$215,000.00 $215,000.00 0 $0.00 0 $0.00
35 LS 1
$105,000.00 $105,000.00 0 $0.00 0 $0.00
36 LS 1
$10,000.00 $10,000.00 0 $0.00 0 $0.00
37 LS 1
$20,000.00 $20,000.00 0 $0.00 0 $0.00
38 SY 625
$2.00 $1,250.00 0 $0.00 0 $0.00
$1,143,250.00 $23,330.00 $23,330.00
TOTALS $1,308,404.00 $93,664.00 $93,664.00
HOLDING TANK AND ASSOCIATED PIPING
EROSION CONTROL BLANKET
SUBTOTAL - DIVISION 5
Gas Chlorination Sytem
SCADA INTEGRATION AND SYSTEM IMPROVEMENTS (SCADA CONTRACTOR) ALLOWANCE
PROCESS INSTRUMENTATION AND CONTROL (SYSTEM INTEGRATOR)
230 KW GENERATOR SET
UTILITY ALLOWANCE (ELECTRIC, NATURAL GAS, TELECOMMUNICATION/DATA)
Disinfection of Water Storage Structures
Process Piping
Portable Hand Chain Hoist & Trolley
Water System Storage Tanks
Vertical Split Case Booster Pumps
Fire Extinguishers
Plumbing
HVAC
Electircal
Earthwork
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: June 21, 2016
CONSENT
ITEM # 14
AGENDA ITEM: 2016 Street Full Depth Patching – Accept Quotes and Award Contract
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
Mike Bouthilet, Public Works
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ......................................................... Mayor Facilitates
- Public Input, if Appropriate………………………………………… Mayor Facilitates
- Call for Motion ........................................................................... Mayor & City Council
- Discussion…………………………………. .............................. Mayor & City Council
- Action on Motion ............................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $55,820.00 to be funded from the General Fund; $45.8k from the street maintenance
budget and $10k to be funded with savings in public works contractor dollars. The 2016 budget included
contractor fees for road maintenance being covered through this program.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider accepting contractor quotes and awarding a
contract for the 2016 Street Full Depth Patching project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
In addition to the City’s annual street maintenance work completed by Public Works staff, the City
contracts out street maintenance for crack sealing, seal coating, occasional mill and overlay work and full
depth patch repairs. This work is part of the City annual street maintenance budget. To date, contractor
bids or quotes have been received for the 2016 Crack Seal Project, the 2016 Seal Coat Project and the
2016 Overlay Project. In each case, the bids or quotes have been favorable, coming in well under budget.
On May 11, 2016, staff received two contractor quotes to complete full depth street patching work along
14th Street North within the Homestead neighborhood. The work will repair localized areas of pavement
distress near the entrance of the neighborhood where the street is in significant disrepair. The work will
City Council Meeting [Consent Agenda Item X]
June 21, 2016
-- page 2 --
serve to extend the useful life of this roadway and will help defer the neighborhood streets from a more
significant street improvement project. It is recommended to have this work completed in 2016. In 2017,
all streets in the neighborhood are scheduled to be seal coated.
To comply with competitive bidding law for contracts between $25,000 and $100,000, the City may use
direct negotiation. When direct negotiation is used, two quotes must be obtained and kept on file for the
period of one year. Contractor quotes were obtained from local, reputable paving contractors with the
following results:
Hardrives, Inc. = $55,820.00.
T.A. Schifsky & Sons, Inc. = $68,040.00.
The breakdown of these quote totals can be seen in the attached Contracts, with staff recommending the
low quote of $55,820.00 from Hardrives, Inc.
RECOMMENDATION:
Staff is recommending that the City Council accept the quotes and award a Contract to Hardrives, Inc. If
removed from consent, the recommended motion for this action is as follows:
“Move to accept the quotes and award a Contract to Hardrives, Inc. in the amount of $55,820.00 for
the 2016 Street Full Depth Patching Project.”
ATTACHMENT(S):
1. Hardrives, Inc. Construction Contract for the 2016 Street Full Depth Patching Project.
2. T.A. Schifsky & Sons, Inc. Construction Contract for the 2016 Street Full Depth Patching
Project.
Project No. 2016.115 General Conditions for 2016 Patching Project Page 1 of 2
State of Minnesota
Washington County
CONSTRUCTION CONTRACT FOR THE
2016 STREET FULL DEPTH PATCHING PROJECT
LAKE ELMO, MINNESOTA
This Contract, made this 21st day of June 2016, by the City of Lake Elmo, Minnesota (herinafter called the “Owner”) and Hardrives,
Inc. (hereinafter called the “Contractor”).
WITNESSETH that the parties hereto agree as follows:
The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat,
telephone, water, sanitary facilities, traffic control, temporary facilities, and all other facilities and incidentals, including profit and
overhead, necessary for the performance, testing, start‐up, and completion of the work as described herein:
IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written.
(Contractor) (City of Lake Elmo)
DESCRIPTION OF WORK: The Contractor shall complete full-depth pavement patch repairs along 14th Street North in Lake
Elmo, MN at the direction and in the locations specified by the City. All work shall be completed within the specified time frame
and under the terms and conditions provided within this Construction Contract, and in accordance with the “General Conditions”
shown in this contract. The contractor shall complete the proposed work by SEPTEMBER 30, 2016.
The extents of the patch excavation area shall be marked in the field by the City and must be sawcut perpendicular across the entire
street section from lip of curb to lip of curb. Sawcutting is incidental to the patching work.
Full-depth patching shall include the removal of the entire pavement surface layer, regardless of its thickness, over the patching
area. A Test Roll shall be completed with a fully loaded aggregate truck over the street and is incidental to the patching work. The
existing aggregate base areas that pass a Test Roll, as determined by the City inspector, shall be toleranced and re-compacted prior
to paving. The areas that do not pass a Test Roll, as determined by the City inspector, shall receive new Class 6 aggregate base
material to a depth specified by the City. Each excavation shall be inspected by the City to determine if additional base material
removal is needed to provide for a firm support. The aggregate base shall be toleranced to meet a minimum 2% crown to facilitate
drainage. The bituminous surface shall be replaced using two compacted layers and shall include tack coat between them. The
Bituminous Base Course (SPNWB230B) shall be a minimum 1.5” thick and the Bituminous Wear Course (SPWEA240B) shall be
a minimum 1.5” thick.
All bituminous testing shall be in accordance with MnDOT 2360 and is incidental to the patching work. The test procedure shall be
the Ordinary Compaction Method. Aggregate gradation testing shall be as specified in MnDOT 2211 and MnDOT 3138. Water
shall be applied at such times and in such amounts as necessary for proper aggregate compaction.
The City will make payment for the whole contract upon acceptance by the City of all work required hereunder and in compliance
with all the terms and conditions of this contract. Payment to the Contractor will be made for only the actual quantities of work
performed using the unit prices provided within this Contract and listed below, except that the total amount cannot exceed $55,820
without prior written authorization by the City Engineer. All materials, labor, tools and equipment needed to complete full-depth
pavement repair work that is not specifically itemized below with a unit price and estimated quantity shall be incidental to the
work. The City may add or reduce the project quantities in the best interest of the City.
Mobilization 1 LS - $3,000.00
Remove Bituminous and Tolerance – 3,700 SY x $2.85/SY = $10,545.00
1.5” SPNWB230B – 350 Tons x $52.00/Ton = $18,200.00
1.5” SPWEA240B – 350 Tons x $54.50/Ton = $19,075.00
Remove & Replace Class 6 Aggregate Base – 500 SY x $10.00/SY = $5,000.00
TOTAL ESTIMATED AMOUNT: $55,820.00
Project No. 2016.115 General Conditions for 2016 Patching Project Page 2 of 2
GENERAL CONDITIONS
I. CHANGES IN WORK. ‐ The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If
such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an
equitable adjustment will be made, and this contract will be modified accordingly by a “Contract Change Order”. No charge for any extra
work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore
stated in the order.
II. INSPECTION OF WORK. ‐ All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have
the right to reject defective material and workmanship or require its correction.
III. COMPLETION OF WORK. ‐ If the Contractor refuses or fails to complete the work within the time specified in this contract, or any
extension thereof, the Owner may terminate the Contractor’s rights to proceed. In such event the Owner may take over the work and
prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner
thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of
the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the
work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to
pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount
thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the
completion of the work due to unforeseeable causes beyond the Contractor’s control and without Contractor’s fault or negligence.
IV. RELEASES. ‐ Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected
with the work have been paid as required by the Owner.
V. OBLIGATION TO DISCHARGE LIENS. ‐ Acceptance by the Owner of the completed work performed by the Contractor and payment
therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge
any and all liens for the benefit of subcontractors, laborers, material‐person, or any other persons performing labor upon the work or
furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the
property, or interest of the Owner.
VI. NOTICES AND APPROVAL IN WRITING. ‐ Any notice, consent, or other act to be given or done hereunder will be valid only if in writing.
VII. CLEANING UP. ‐ The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of
the work shall remove from the premises all rubbish, implements and surplus materials.
VIII. WARRANTY. ‐ Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for
Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If
within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner,
correct such defective work as approved by the Owner.
IX. IDEMNIFICATION. ‐ Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its
officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work
under the contract.
X. WORKERS’ COMPENSATION INSURANCE. ‐ Contractor shall provide a certificate of insurance showing evidence of workers’ compensation
coverage or provide evidence of qualification as a self‐insurer of workers’ compensation.
XI. LIABILITY INSURANCE REQUIREMENTS. – A certificate of insurance acceptable to the City shall be filed with the City prior to the
commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded
under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city.
Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an
aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent
contractors, subcontractors, products‐completed operations, personal injury and advertising injury, and contractually‐assumed liability.
The city shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary,
umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. The
insurance shall cover liability arising out of any auto, including owned, hired, and non‐owned autos.
Project No. 2016.115 General Conditions for 2016 Patching Project Page 1 of 2
State of Minnesota
Washington County
CONSTRUCTION CONTRACT FOR THE
2016 STREET FULL DEPTH PATCHING PROJECT
LAKE ELMO, MINNESOTA
This Contract, made this 21st day of June 2016, by the City of Lake Elmo, Minnesota (herinafter called the “Owner”) and T.A.
Schifsky & Sons, Inc. (hereinafter called the “Contractor”).
WITNESSETH that the parties hereto agree as follows:
The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat,
telephone, water, sanitary facilities, traffic control, temporary facilities, and all other facilities and incidentals, including profit and
overhead, necessary for the performance, testing, start‐up, and completion of the work as described herein:
IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written.
(Contractor) (City of Lake Elmo)
DESCRIPTION OF WORK: The Contractor shall complete full-depth pavement patch repairs along 14th Street North in Lake
Elmo, MN at the direction and in the locations specified by the City. All work shall be completed within the specified time frame
and under the terms and conditions provided within this Construction Contract, and in accordance with the “General Conditions”
shown in this contract. The contractor shall complete the proposed work by SEPTEMBER 30, 2016.
The extents of the patch excavation area shall be marked in the field by the City and must be sawcut perpendicular across the entire
street section from lip of curb to lip of curb. Sawcutting is incidental to the patching work.
Full-depth patching shall include the removal of the entire pavement surface layer, regardless of its thickness, over the patching
area. A Test Roll shall be completed with a fully loaded aggregate truck over the street and is incidental to the patching work. The
existing aggregate base areas that pass a Test Roll, as determined by the City inspector, shall be toleranced and re-compacted prior
to paving. The areas that do not pass a Test Roll, as determined by the City inspector, shall receive new Class 6 aggregate base
material to a depth specified by the City. Each excavation shall be inspected by the City to determine if additional base material
removal is needed to provide for a firm support. The aggregate base shall be toleranced to meet a minimum 2% crown to facilitate
drainage. The bituminous surface shall be replaced using two compacted layers and shall include tack coat between them. The
Bituminous Base Course (SPNWB230B) shall be a minimum 1.5” thick and the Bituminous Wear Course (SPWEA240B) shall be
a minimum 1.5” thick.
All bituminous testing shall be in accordance with MnDOT 2360 and is incidental to the patching work. The test procedure shall be
the Ordinary Compaction Method. Aggregate gradation testing shall be as specified in MnDOT 2211 and MnDOT 3138. Water
shall be applied at such times and in such amounts as necessary for proper aggregate compaction.
The City will make payment for the whole contract upon acceptance by the City of all work required hereunder and in compliance
with all the terms and conditions of this contract. Payment to the Contractor will be made for only the actual quantities of work
performed using the unit prices provided within this Contract and listed below, except that the total amount cannot exceed $55,820
without prior written authorization by the City Engineer. All materials, labor, tools and equipment needed to complete full-depth
pavement repair work that is not specifically itemized below with a unit price and estimated quantity shall be incidental to the
work. The City may add or reduce the project quantities in the best interest of the City.
Mobilization 1 LS – Included at no charge.
Remove Bituminous and Tolerance – 3,700 SY x $3.70/SY = $13,690.00
1.5” SPNWB230B – 350 Tons x $70.00/Ton = $24,500.00
1.5” SPWEA240B – 350 Tons x $71.00/Ton = $24,850.00
Remove & Replace Class 6 Aggregate Base – 500 SY x $10.00/SY = $5,000.00
TOTAL ESTIMATED AMOUNT: $68,040.00
Project No. 2016.115 General Conditions for 2016 Patching Project Page 2 of 2
GENERAL CONDITIONS
I. CHANGES IN WORK. ‐ The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If
such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an
equitable adjustment will be made, and this contract will be modified accordingly by a “Contract Change Order”. No charge for any extra
work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore
stated in the order.
II. INSPECTION OF WORK. ‐ All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have
the right to reject defective material and workmanship or require its correction.
III. COMPLETION OF WORK. ‐ If the Contractor refuses or fails to complete the work within the time specified in this contract, or any
extension thereof, the Owner may terminate the Contractor’s rights to proceed. In such event the Owner may take over the work and
prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner
thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of
the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the
work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to
pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount
thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the
completion of the work due to unforeseeable causes beyond the Contractor’s control and without Contractor’s fault or negligence.
IV. RELEASES. ‐ Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected
with the work have been paid as required by the Owner.
V. OBLIGATION TO DISCHARGE LIENS. ‐ Acceptance by the Owner of the completed work performed by the Contractor and payment
therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge
any and all liens for the benefit of subcontractors, laborers, material‐person, or any other persons performing labor upon the work or
furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the
property, or interest of the Owner.
VI. NOTICES AND APPROVAL IN WRITING. ‐ Any notice, consent, or other act to be given or done hereunder will be valid only if in writing.
VII. CLEANING UP. ‐ The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of
the work shall remove from the premises all rubbish, implements and surplus materials.
VIII. WARRANTY. ‐ Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for
Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If
within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner,
correct such defective work as approved by the Owner.
IX. IDEMNIFICATION. ‐ Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its
officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work
under the contract.
X. WORKERS’ COMPENSATION INSURANCE. ‐ Contractor shall provide a certificate of insurance showing evidence of workers’ compensation
coverage or provide evidence of qualification as a self‐insurer of workers’ compensation.
XI. LIABILITY INSURANCE REQUIREMENTS. – A certificate of insurance acceptable to the City shall be filed with the City prior to the
commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded
under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city.
Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an
aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent
contractors, subcontractors, products‐completed operations, personal injury and advertising injury, and contractually‐assumed liability.
The city shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary,
umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. The
insurance shall cover liability arising out of any auto, including owned, hired, and non‐owned autos.
MAYOR AND COUNCIL COMMUNICATION
DATE: 6/21/2016
CONSENT
ITEM #: 15
AGENDA ITEM: Requested Amendments to Accessory Structure Ordinance
SUBMITTED BY: Emily Becker, City Planner
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Stephen Wensman, Planning Director
BACKGROUND:
The Planning Commission has made recommendations to the City Council on three changes pertaining to
accessory structures.
The first amendment pertains to fish houses. At its May 3, 2016 meeting, City Council directed Staff to
amend the City’s Accessory Structure ordinance to exempt “fish houses” that are 120 square feet or less in
size from the requirement that principal structures be constructed or accessory use be located on lots prior
to accessory structures in the Rural Single Family Zoning District.
The request was made due to a significant number of non-conforming lot sizes in the Rural Single Family
Zoning District upon which a house would likely not meet setback requirements. Because a significant
number of these lots could not be built upon without first obtaining a variance, the request was made so
that these lots could be utilized for the recreational purpose a fish house would allow. Accessory structures
are not allowed to be erected prior to the existence of or issuance of a building permit for a principal
structure, and a variance would not allow the situation, so the only remedy is by text amendment.
The second amendment pertains to Section 154.406, Subd. D, an exception provision that allows accessory
structures to be located nearer to the front lot line than the principal structure. The Planning Commission
recommends the Council strike the language that allows the exception to be made by Resolution of the City
Council. Staff believes the exception is a defacto variance without findings. The City Attorney has also
given support for this amendment. The variance process is the appropriate mechanism to grant such
exceptions.
Finally, the third proposed amendment is to the definition of “Storage or Tool Shed” in Section 154.213.
Staff recommends amending the defined size of such a shed from 160 square feet to 200 square feet in order
to align it with MN State Building Code.
ISSUE BEFORE COUNCIL:
The City Council should consider the following:
City Council Meeting 6/21/2016 Consent Agenda Item #15
2
1) If fish houses, with certain provisions, should be exempt from the requirement that principal
structures be constructed on lots prior to accessory structures. The Council should also consider
what those provisions should be.
2)If the language in Section 154.406, Subd. D of the Zoning Code that allows accessory structures to
be located nearer to the front lot line than the principal structure by Resolution of the City Council
should be stricken. Striking this language will require applicants to go through the variance process.
3)If the definition of “Tool Shed” in Section 154.213, Subd B, should be amended by changing the
defined size from 160 square feet to 200 square feet to align with MN State Building Code and
specifying in the definition that it must comply with the maximum area requirements of the zoning
district, providing a principal structure exists on the lot.
PROPOSAL DETAILS/ANALYSIS:
Fish House Exemption:
Definition. The definition of water-oriented accessory structure or facility in Lake Elmo’s City Code lists
fish houses as an example of such a structure. Water-oriented accessory structures are exempt from setback
regulations of the Shoreland Overlay District if certain provisions are met including: not exceeding a height
of ten feet; not being over 250 square feet in size; being set back at least ten feet from the Ordinary High
Water Level (OHWL) on a recreational development lake and 50 feet from the OHWL on a natural
environment lake; being treated to reduce visibility as viewed from public waters; and cannot be used for
human habitation or contain water supply or sewage treatment facilities. The Code does not currently
clearly define fish houses.
Restriction. Because fish houses are classified as accessory structures, regulations of accessory structures
must be met. The Shoreland Ordinance allows only one water oriented structure per lot. By City Code, no
accessory structure can be constructed or accessory use be located until a building permit has been issued
for a primary structure on a lot. This Code provision is typical in cities in order to maintain control over use
of properties for storage and to protect the City against a proliferation of unwanted storage structures.
Logic Behind Zoning District Restriction. It is recommended that if an exemption for fish houses from
the requirement of a principal structure is considered, the exemption should be restricted only to the RS -
Rural Single Family Zoning District for a number of reasons. First, there are a number of lots in this zoning
district that are non-conforming, and on which a house could not be built without a variance. Additionally,
many of the lots in the RS District are located adjacent to a lake, and allowing fish houses to exist on lots
without primary structures would allow owners who do not wish to construct a primary structure to enjoy
recreation on the lake without having to haul their fish house to the lake each winter season.
Potentially-Affected Parcels. There are currently 221 parcels located in the Rural Single Family District
on which a principal structure does not exist. 123 of these parcels are located on a lot adjacent to a lake. 39
of these parcels are a half acre in size or more. A map is included as an addendum to this report to illustrate
the locations of these parcels.
City Council Meeting 6/21/2016 Consent Agenda Item #15
3
Regulation. Fish houses are considered accessory structures and therefore will require a Certificate of
Zoning Compliance, as any accessory structure located on a property that does not require a building permit
requires this Certificate. It is at this time that Staff will be able to determine if most of the requirements of
a fish house outlined in its definition are met. Of course, some requirements will not easily be determined,
and there may be need for code compliance investigations if complaints are received or it is observed by
the City that a property is in violation.
Potential Impacts. There are a number of potential impacts that may result from allowing fish houses to
exist on parcels without primary structures. First, fish houses may be used solely as storage. Even though
the definition outlines that they may not be used for storage, it is hard to know and regulate what occurs
inside a structure that is not viewable from the street without going through the proper processes. Also,
the design of fish houses is not regulated nor do they require a building permit, so the appearance, safety
and durability of the structure are at risk. Section 154.406 of the Zoning Code requires that accessory
structures are required to be similar or compatible with the design and construction of the principal
building, but without a principal building, there is nothing by which its exterior appearance can be
regulated. Additionally, it is hard to regulate fish houses from being used as dwellings, even though the
definition does not allow this. On the other hand, allowing fish houses to be constructed/located on a lot
without a primary structure would increase the utility of the lot for the owner without them having to go
through a variance process and constructing a primary structure and could potentially benefit neighboring
properties as adjacent lots can remain mostly vacant, increasing their peace and privacy.
The extra requirements; that a fish house is located on a lot with direct access to a water body; maintains a
current fish house license with the Minnesota Department of Natural Resources regardless if it is left on a
water body overnight; is 120 square feet or less; and complies with Shoreland regulations and RS Rural
Single Family setback requirements, are intended to limit some of the potential impacts. An additional
requirement has been added at the request of a Councilmember that was discussed previously, but not
addressed is that the parcel on which the fish house is located be a half acre or more. This standard has
been added to the Draft Ordinance.
Planning Commission Concern. During its discussion of this agenda item, the Planning Commission
expressed concern that if every one of these lots had a fish house, it may lead to complaints by the
neighbors.
Requiring the Variance Process for an Accessory Structure to be Located Nearer to the Front Lot
Line than the Principal Structure:
Variance Process. The Board of Adjustment has the power to grant variances to the provisions of this
chapter under certain procedures and standards. All requests for variances shall be reviewed in
accordance with the required findings. A public hearing is to be held by the Planning Commission, after
which findings are considered and a recommendation is made to the Board of Adjustment. The current
process of allowing accessory structures to be located nearer the front lot line than the principal structure
by Resolution of the City Council does not follow this process outlined in Section 154.109: Variances of
the Zoning Code.
City Council Meeting 6/21/2016 Consent Agenda Item #15
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History. Since 1993, Staff has found that approximately 29 approvals for accessory structures to be
located nearer to the front line than the principal structures have been made by Resolution of City
Council.
Tool Shed Definition:
The proposed definition of “Storage or Tool Shed” would align the City’s definition with the Building
Code. Currently, the Building Code does not require permits for structures under 200 square feet.
Changing the definition of a Storage or Tool Shed in the City Code would make it consistent with this
requirement.
The Planning Commission also recommends that that the definition include clarification that one storage
or tool shed may be placed on any lot in addition to the number of accessory buildings, provided it
complies with the maximum area requirements of the zoning district, providing a principal structure exists
on the lot. The current definition had been confusing to Staff and led to misinterpretations.
FISCAL IMPACT:
Allowing fish houses to be located on lots in the absence of principal structures may increase the amount
of time Staff spends in response to code compliance complaints as fish houses may be used for storage or
habitation as is not allowed per the proposed ordinance.
Requiring the variance process for accessory structures to be located nearer to the front line than the
principal structure may increase the amount of time Staff spends on such requests, though the cost of a
variance is much higher than the cost of the request of Resolution by City Council ($750.00 vs. $200.00,
respectively). The change may also reduce the number of such requests.
No fiscal impact is foreseen by amending the definition of a Storage or Tool Shed in this ordinance.
OPTIONS:
The Council may approve or deny the recommended amendments to the Accessory Structure ordinance as
proposed or may edit amendments as deemed appropriate.
RECOMMENDATION:
Staff respectfully requests, as part of tonight’s consent agenda, the Council approve the three proposed
changes to the Accessory Structure ordinance:
1) An exemption for fish houses, with certain standards, to the accessory structure requirement that a
building permit be issued for a primary structure before an accessory structure or use can exist on
a lot.
2)Striking the language that allows an accessory structure to be located nearer the front lot line than
the primary structure “by Resolution of the City Council.”
City Council Meeting 6/27/2016 Consent/Regular Agenda Item #15
5
3) Amending the definition of “Storage or Tool Shed” in Section 154.213, Subd B, to change
defined size from 160 square feet to 200 square feet to align with MN State Building Code and
specify in
the definition that it must comply with the maximum area requirements of the zoning district,
providing a principal structure exists on the lot.
If removed from the Consent Agenda, the recommended action can be completed through the following
motion:
“Move to approve three amendments to the Accessory Structure Ordinance: allowing an exception for
fish houses that meet certain standards from the requirement that a building permit for a principal
structure be issued before an accessory structure can exist on a lot; striking language in Section
154.406, Subd. D of the Zoning Code that allows an accessory structure to be located nearer a front lot
line than the principal structure by Resolution of the City Council; amending the definition of Storage
or Tool Shed in Section 154.213, Subd. B by increasing square footage requirement for a building
permit and adding clarifying language.”
In addition, Staff is recommending that the City Council authorize summary publication of the approved
ordinance through the following ordinance:
“Move to adopt Resolution 2016-47, authorizing summary publication of Ordinance 08-138”
ATTACHMENTS:
• Draft Ordinance Accessory Structure Ordinance Amendment.
• Resolution 2016-47 Summary Publication of Accessory Structure Ordinance Amendment.
• Map depicting parcels potentially affected by the proposed fish house exemption.
1
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-138
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
EXEMPTING FISH HOUSES FROM REQUIREMENT THAT NO ACCESSORY STRUCTURE BE
CONSTRUCTED PRIOR TO PRINCIPAL STRUCTURE ON LOT AND STRIKING LANGUAGE
THAT ALLOWS ACCESSORY STRUCTURES TO BE LOCATED NEARER TO THE FRONT
LINE THAN PRINCIPAL STRUCTURES BY RESOLUTION OF THE CITY COUNCIL
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I:
General Provisions; Chapter 11: General Code Provisions by adding the following
definition:
FISH HOUSE. A water-oriented structure meant to provide periodic shelter during the
winter months while atop a frozen lake for use in fishing. A structure will be considered a
fish house only if it is constructed with sleds, wheels or similar means to allow transport
on to a frozen lake; is not used on land for human habitation; and is not used for boat
storage.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section
213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd.
D: Principle Structure Necessary to read the following:
B.Definitions. The following words, terms and phrases, when used in this section, and all
sections pertaining to accessory buildings or structures, shall have the meanings ascribed
to them in this subsection, except where the context clearly indicates a different
meaning:
Agricultural Farm Building. An accessory building used or intended for use on an active
commercial food-producing farm operation of more than 20 acres. A Minnesota Pollution
Control Agency permit may be required.
Detached Domesticated Farm Animal Building. A 1-story accessory building used or
intended for the shelter of domestic farm animals and/or related feed or other farm
animal supportive materials. The building may require a Minnesota Pollution Control
Agency feedlot permit in addition to site and building plan approval.
Fish House. A water-oriented structure meant to provide periodic shelter during the
winter months while atop a frozen lake for use in fishing. A structure will be considered a
fish house only if it is constructed with sleds, wheels or similar means to allow transport
on to a frozen lake; is not used on land for human habitation; and is not used for boat
storage.
2
Detached Residential Accessory Building. A 1-story accessory building primarily used or
intended for the storage of automobiles and other miscellaneous equipment. No door or
other access opening shall exceed 14 feet in height.
Storage or Tool Shed. A 1-story accessory building of less than 160200 square feet gross
area with a maximum roof height of 12 feet.
C. Principal Structure Necessary. No accessory building of structures shall be constructed nor
accessory use located on a lot until a building permit has been issued for the principal
structure to which it is accessory. Exemption. Fish houses as defined in this Code and
located in the RS Rural Single Family District are exempt from this requirement provided
the following criteria are met: must be located on a lot half acre in size or more with
direct access to a water body; is 120 square feet or less; and complies with Shoreland
regulations and RS Rural Single Family setback requirements. One fish house per lot may
exist without a principal structure. The structure must maintain a current Fishhouse license
with the Minnesota Department of Natural Resources regardless if it is left on a water body
overnight. If a current Minnesota Department of Natural Resources Fishhouse License is not
obtained for the structure, the structure must be removed from the property within 60
days.
D. Proximity to Principal Structure. Accessory buildings shall maintain a six (6) foot setback
from the principal structure. An accessory building or structure will be considered as an
integral part of the principal building if it is located six (6) feet or less from the principal
structure.
E. Storage or Tool Sheds. A One storage or tool shed as defined in this section may be placed
on any lot in addition to the permitted number of accessory buildings., provided it
complies with the maximum area requirements of the zoning district , and a principal
structure exists on the lot.
F. Exempt Structures. The following residential improvements shall be exempt from the
maximum allowed structure size and number requirements in residential districts:
1. Unenclosed playhouses
2. Gazebos up to a total of 120 square feet in size and a maximum of twelve (12) feet in
overall height
3. Detached decks over thirty (30) inches in height up to a total of 120 square feet in size
4. Outdoor swimming pools
5. Patios
6. Tennis and sport courts
7. Structures, sheds or coops up to a total of two hundred (200) square feet i n size used
to house permitted animals, such as chickens, horses, or other livestock. These
structures must not exceed twelve (12) feet in height and must meet all required
setbacks per MPCA guidelines and the City’s animal ordinances.
8. Water oriented accessory structures as permitted in accordance with the City’s
Shoreland Ordinance.
SECTION 3. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Section 405: Accessory Uses and
Structures to read the following:
3
A. Phasing. No accessory use or structure shall be constructed or established on any lot prior
to the time of construction of the principal use to which it is accessory.
B. Incidental to Principal Use. The accessory use or structure shall be incidental to and
customarily associated with the principal use or structure served.
C. Subordinate to Principal Use. The accessory use or structure shall be subordinate in area,
extent, and purpose to the principal use or structure served.
D. Function. The accessory use or structure shall contribute to the comfort, convenience, or
necessity of the occupants of the principal use or structure served.
E. Location. The accessory use or structure shall be located on the same zoning lot as the
principal use or structure.
F. Exemption. Fish houses as defined in this Code and located in the RS Rural Single Family
District are exempt from this requirement provided the following criteria are met: must be
located on a lot half acre in size or more with direct access to a water body; is 120 square
feet or less; and complies with Shoreland regulations and RS Rural Single Family setback
requirements. One fish house per lot may exist without a principal structure. The structure
must maintain a current Fishhouse license with the Minnesota Department of Natural
Resources regardless if it is left on a water body overnight. If a current Minnesota
Department of Natural Resources Fishhouse License is not obtained for the structure, the
structure must be removed from the property within 60 days.
SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Section 404: Accessory Structures, Rural
Districts., Subd. D to read the following:
D. Structure Location, Rural Districts. No detached garages or other accessory buildings shall be
located nearer to the front lot line than the principal building on that lot . unless, by Resolution
of the City Council, an exception is made to permit a detached garage or accessory structure
nearer the front lot line than the principal building.
SECTION 5. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the City of Lake Elmo.
SECTION 6. Adoption Date. This Ordinance 08-___ was adopted on this _____ day of
________, 2016, by a vote of ___ Ayes and ___ Nays.
LAKE ELMO CITY COUNCIL
______________________________
Mike Pearson, Mayor
4
ATTEST:
_______________________________
Julie Johnson, City Clerk
This Ordinance 08-____ was published on the ____ day of ___________________,
2016.
1
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
EXEMPTING FISH HOUSES FROM REQUIREMENT THAT NO ACCESSORY STRUCTURE BE
CONSTRUCTED PRIOR TO PRINCIPAL STRUCTURE ON LOT AND STRIKING LANGUAGE
THAT ALLOWS ACCESSORY STRUCTURES TO BE LOCATED NEARER TO THE FRONT
LINE THAN PRINCIPAL STRUCTURES BY RESOLUTION OF THE CITY COUNCIL
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I:
General Provisions; Chapter 11: General Code Provisions by adding the following
definition:
FISH HOUSE. A water-oriented structure meant to provide periodic shelter during the
winter months while atop a frozen lake for use in fishing. A structure will be considered a
fish house only if it is constructed with sleds, wheels or similar means to allow transport
on to a frozen lake; is not used on land for human habitation; and is not used for boat
storage.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section
213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd.
D: Principle Structure Necessary to read the following:
B. Definitions. The following words, terms and phrases, when used in this section, and all
sections pertaining to accessory buildings or structures, shall have the meanings ascribed
to them in this subsection, except where the context clearly indicates a different
meaning:
Agricultural Farm Building. An accessory building used or intended for use on an active
commercial food-producing farm operation of more than 20 acres. A Minnesota Pollution
Control Agency permit may be required.
Detached Domesticated Farm Animal Building. A 1-story accessory building used or
intended for the shelter of domestic farm animals and/or related feed or other farm
animal supportive materials. The building may require a Minnesota Pollution Control
Agency feedlot permit in addition to site and building plan approval.
Fish House. A water-oriented structure meant to provide periodic shelter during the
winter months while atop a frozen lake for use in fishing. A structure will be considered a
fish house only if it is constructed with sleds, wheels or similar means to allow transport
on to a frozen lake; is not used on land for human habitation; and is not used for boat
storage.
2
Detached Residential Accessory Building. A 1-story accessory building primarily used or
intended for the storage of automobiles and other miscellaneous equipment. No door or
other access opening shall exceed 14 feet in height.
Storage or Tool Shed. A 1-story accessory building of less than 200 square feet gross area
with a maximum roof height of 12 feet.
C. Principal Structure Necessary. No accessory building of structures shall be constructed nor
accessory use located on a lot until a building permit has been issued for the principal
structure to which it is accessory. Exemption. Fish houses as defined in this Code and
located in the RS Rural Single Family District are exempt from this requirement provided
the following criteria are met: must be located on a lot half acre in size or more with
direct access to a water body; is 120 square feet or less; and complies with Shoreland
regulations and RS Rural Single Family setback requirements. One fish house per lot may
exist without a principal structure. The structure must maintain a current Fishhouse license
with the Minnesota Department of Natural Resources regardless if it is left on a wat er body
overnight. If a current Minnesota Department of Natural Resources Fishhouse License is not
obtained for the structure, the structure must be removed from the property within 60
days.
D. Proximity to Principal Structure. Accessory buildings shall maintain a six (6) foot setback
from the principal structure. An accessory building or structure will be considered as an
integral part of the principal building if it is located six (6) feet or less from the principal
structure.
E. Storage or Tool Sheds. One storage or tool shed as defined in this section may be placed on
any lot in addition to the permitted number of accessory buildings , provided it complies
with the maximum area requirements of the zoning district, and a principal structure exists
on the lot.
F. Exempt Structures. The following residential improvements shall be exempt from the
maximum allowed structure size and number requirements in residential districts:
1. Unenclosed playhouses
2. Gazebos up to a total of 120 square feet in size and a maximum of twelve (12) feet in
overall height
3. Detached decks over thirty (30) inches in height up to a total of 120 square feet in size
4. Outdoor swimming pools
5. Patios
6. Tennis and sport courts
7. Structures, sheds or coops up to a total of two hundred (200) square feet in size used
to house permitted animals, such as chickens, horses, or other livestock. These
structures must not exceed twelve (12) feet in height and must meet all required
setbacks per MPCA guidelines and the City’s animal ordinances.
8. Water oriented accessory structures as permitted in accordance with the City’s
Shoreland Ordinance.
SECTION 3. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Section 405: Accessory Uses and
Structures to read the following:
3
A. Phasing. No accessory use or structure shall be constructed or established on any lot prior
to the time of construction of the principal use to which it is accessory.
B. Incidental to Principal Use. The accessory use or structure shall be incidental to and
customarily associated with the principal use or structure served.
C. Subordinate to Principal Use. The accessory use or structure shall be subordinate in area,
extent, and purpose to the principal use or structure served.
D. Function. The accessory use or structure shall contribute to the comfort, convenience, or
necessity of the occupants of the principal use or structure served.
E. Location. The accessory use or structure shall be located on the same zoning lot as the
principal use or structure.
F. Exemption. Fish houses as defined in this Code and located in the RS Rural Single Family
District are exempt from this requirement provided the following criteria are met: must be
located on a lot half acre in size or more with direct access to a water body; is 120 square
feet or less; and complies with Shoreland regulations and RS Rural Single Family setback
requirements. One fish house per lot may exist without a principal structure. The structure
must maintain a current Fishhouse license with the Minnesota Department of Natural
Resources regardless if it is left on a water body overnight. If a current Minnesota
Department of Natural Resources Fishhouse License is not obtained for the structure, the
structure must be removed from the property within 60 days.
SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Section 404: Accessory Structures, Rural
Districts., Subd. D to read the following:
D. Structure Location, Rural Districts. No detached garages or other accessory buildings
shall be located nearer to the front lot line than the principal building on that lot.
SECTION 5. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the Cit y of Lake Elmo.
SECTION 6. Adoption Date. This Ordinance 08-___ was adopted on this _____ day of
________, 2016, by a vote of ___ Ayes and ___ Nays.
LAKE ELMO CITY COUNCIL
______________________________
Mike Pearson, Mayor
4
ATTEST:
_______________________________
Julie Johnson, City Clerk
This Ordinance 08-____ was published on the ____ day of ___________________,
2016.
Resolution 2016-____ Page 1 of 2
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2016-__
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-___ BY TITLE
AND SUMMARY
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-___,
an ordinance to amend the City’s Accessory Structure Ordinance; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo,
that the City Clerk shall cause the following summary of Ordinance No. 08-___ to be published in
the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 08-___, which amends the
Lake Elmo City Code of Ordinances by amending the following:
Title I: General Provisions; Chapter 11: General Code Provisions by adding a definition of
fish house.
Title XV: Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations;
Section 213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and
Subd. D: Principle Structure Necessary by:
Adding a definition of fish house.
Adding an exemption for fish houses, with certain standards, to the accessory
structure requirement that a building permit be issued for a primary structure before
an accessory structure or use can exist on a lot.
Amending the definition of “Storage or Tool Shed” by changing the defined size
Resolution 2016-____ Page 2 of 2
from 160 square feet to 200 square feet to align with MN State Building Code and
specifying in the definition that it must comply with the maximum area
requirements of the zoning district, providing a principal structure exists on the lot.
Title XV: Land Usage; Chapter 154: Zoning Code; Section 405: Accessory Uses and
Structures by striking the language that allows an accessory structure to be located nearer
the front lot line than the primary structure “by Resolution of the City Council.”
The full text of Ordinance No. 08-___ is available for inspection at Lake Elmo City Hall during
regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the
City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full
copy of the ordinance be placed in a public location within the City.
Dated: June 21, 2016
___________________________________
Mayor Mike Pearson
ATTEST:
____________________________________
Julie Johnson, City Clerk
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________________ and upon vote being taken thereon, the following voted in favor
thereof:_______________________________________ and the following voted against
same:_________________________________________Whereupon said resolution was declared
duly passed and adopted.
Rural Single Family Lots - No Principal Structure - Adjacent to Lake
E
Indicates parcels 0.5 acres or more, located in the Rural Single Family Zoning District, on which a principal structure is not currently located and according to Washington County data.
PLANNING COMMISSION
DATE: 6/13/2016
ITEM #: 4c-PUBLIC HEARING
CASE # 2016-17
AGENDA ITEM: Exempting Fish Houses from requirement that no accessory structure be constructed
prior to principal structure on a lot and other amendments to accessory structure
ordinance.
SUBMITTED BY: Emily Becker, Planner
REVIEWED BY: Stephen Wensman, Planning Director
SUMMARY AND BACKGROUND:
Staff is recommending the Planning Commission hold a public hearing and make a recommendation to
the City Council on three changes pertaining to accessory structures.
The first amendment pertains to fishhouses. At its May 3, 2016 meeting, City Council directed Staff to
amend the City’s Accessory Structure ordinance to exempt “fish houses” that are 120 square feet or less in
size from the requirement that principal structures be constructed or accessory use be located on lots prior
to accessory structures in the Rural Single Family Zoning District.
The request was made due to a significant number of non-conforming lot sizes in the Rural Single Family
Zoning District upon which a house would likely not meet setback requirements. Because a significant
number of these lots could not be built upon without first obtaining a variance , the request was made so
that these lots could be utilized for the recreational purpose a fish house would allow. Accessory structures
are not allowed to be erected prior to the existence of or issuance of a building p ermit for a principal
structure and variances cannot remedy the situation, so the only remedy is by a text amendment.
The second amendment pertains to Section 154.406, Subd. D, an exception provision that allows accessory
structures to be located nearer to the front lot line than the principal structure. Staff is recommending the
Planning Commission strike out the exception in Section 154.406, Subd. D by Resolution of the City
Council. Staff believes the exception is a defacto variance without findings. The City Attorney has also
given support for this amendment. The variance process is the appropriate mechanism to grant such
exceptions. .
And the third amendment is an amendment to the definition of “Storage or Tool Shed” in Section 154.213.
Staff recommends amending the defined size of the shed from 160 square feet to 200 square feet to align
with MN State Building Code.
ISSUE BEFORE PLANNING COMMISSION:
The Planning Commission should consider the following:
Planning Commission Meeting June 13, 2016 Public Hearing Agenda Item #4c
Page 2
1) If fish houses, with certain provisions, should be exempt from the requirement that principal
structures be constructed on lots prior to accessory structures in the Rural Single Family Zoning
District.
2) If the language in Section 154.406, Subd. D of the Zoning Code that allows accessory structures to
be located nearer to the front lot line than the principal structure by Resolution of the City Council
should be stricken. Striking this language will require applicants to go through the variance process.
3) If the definition of “Tool Shed” in Section 154.213, Subd B, should be amended to changing the
defined size from 160 square feet to 200 square feet to align with MN State Building Code , and
adding Tool shed to the list of structures exempt from the maximum allowed structure size and
number requirements in residential districts.
PROPOSAL DETAILS/ANALYSIS:
Fish House Exemption:
Definition. The definition of water-oriented accessory structure or facility in Lake Elmo’s City Code lists
fish houses as an example of such a structure. Water-oriented accessory structures are exempt from setback
regulations of the Shoreland Overlay District if certain provisions are met including not exceeding a height
of ten feet, not being over 250 square feet in size, being set back at least ten feet from the Ordinary High
Water Level (OHWL) on a recreational development lake and 50 feet from the OHWL on a natu ral
environment lake, being treated to reduce visibility as viewed from public waters, must not be used for
human habitation or contain water supply or sewage treatment facilities. The Code does not currently
clearly define fish houses.
Restriction. Because fish houses are classified as accessory structures, regulations of accessory structures
must be met. The Shoreland Ordinance allows only one water oriented structure per lot. By City Code, no
accessory structure can be constructed or accessory use be located until a building permit has been issued
for a primary structure on a lot. The Code provision is typical in cities in order to maintain control over use
of properties for storage and to protect the City against a proliferation of unwanted storage structures.
Logic Behind Zoning District Restriction. Staff recommends that if an exemption for fish houses from
the requirement of a principal structure is considered, the exemption should be restricted only to the RS -
Rural Single Family Zoning District for a number of reasons. First, there are a number of lots in this zoning
district that are non-conforming, and on which a house could not be built without a variance. Additionally,
many of the lots in the RS District are located adjacent to a lake, and allowing fish houses to exist on lots
without primary structures would allow owners who do not wish to construct a primary structure to enjoy
recreation on the lake without having to haul their fish house to the lake each winter season.
Potentially-Affected Parcels. There are currently 221 parcels located in the Rural Single Family District
on which a principal structure does not exist. 191 of these parcels are non-conforming lots in that they do
not comply with the 1.5 acre minimum lot size the Rural Single Family Zoning District requires. A map is
included as an addendum to this report to illustrate the locations of these parcels.
Regulation. Fish houses are considered accessory structures and therefore will require a Certificat e of
Zoning Compliance, as any accessory structure located on a property that does not require a building permit
Planning Commission Meeting June 13, 2016 Public Hearing Agenda Item #4c
Page 3
requires this Certificate. It is at this time that Staff will be able to determine if most of the requirements of
a fish house outlined in its definition are met. Of course, some requirements will not easily be determined,
and there may be need for code compliance investigations if complaints are received or it is observed by
the City that a property is in violation.
Potential Impacts. There are a number of potential impacts that may result from allowing fish houses to
exist on parcels without primary structures. First, fish houses may be used solely as storage. Even though
the definition outlines that they may not be used for storage, it is hard to know and regulate what occurs
inside a structure that is not viewable from the street without going through the proper processes. Also,
the design of fish houses is not regulated nor do they require a building permit, so the appearance, safety
and durability of the structure are at risk. Section 154.406 of the Zoning Code requires that accessory
structures are required to be similar or compatible with the design and construction of the principal
building, but without a principal building, there is nothing by which its exterior appearance can be
regulated. Additionally, it is hard to regulate fish houses from being used as dwellings, even though the
definition does not allow this. On the other hand, allowing fish houses to be constructed/located on a lot
without a primary structure would increase the utility of the lot for the owner without them having to go
through a variance process and constructing a primary structure and could potentially benefit neighboring
properties as adjacent lots can remain mostly vacant, increasing their peace and privacy. The extra
requirements; that a fish house is located on a lot with direct access to a water body; maintains a current
license with the Minnesota Department of Natural Resources regardless if it is left on a water body
overnight; is 120 square feet or less; and complies with Shoreland regulations and RS Rural Single
Family setback requirements, are intended to limit some of the potential impacts.
Requiring the Variance Process for an Accessory Structure to be Located Nearer to the Front Lot
Line than the Principal Structure:
Variance Process. The Board of Adjustment has the power to grant variances to the provisions of this
chapter under certain procedures and standards. All requests for variances shall be reviewed in
accordance with the required findings. A public hearing is to be held by the Planning Commission, after
which findings are considered and a recommendation is made to the Board of Adjustment. The current
process of allowing accessory structures to be located nearer the front lot line than the principal structure
does not follow this process outlined in Section 154.109: Variances of the Zoning Code.
History. Since 1993, Staff has found that approximately 29 approvals for accessory structures to be
located nearer to the front line than the principal structures have been made by Resolution of City
Council.
Storage or Tool Shed Definition:
This ordinance amendment was an opportunity to fix the definition of “Storage or Tool Shed” to align the
square footage in the definition to the square footage threshold in the Building Code where building
permits are required. Below 200 square feet, no building permits are required. In addition, the current
text allows one Storage or Tool Shed per property in addition to the number of allowed accessory
structures, but does not exempt them from the square footage requirements. The text and application of
this is confusing and has not been correctly administered by Staff as a result. To remove the confusing
language, Storage or Tool Sheds will be added to the structures exempt from the maximum allowed
structure size and number requirements in residential districts.
Planning Commission Meeting June 13, 2016 Public Hearing Agenda Item #4c
Page 4
FISCAL IMPACT:
Allowing fish houses to be located on lots in the absence of principal structures may increase the amount
of time Staff spends in response to code compliance complaints as fish houses may be used for storage or
habitation as is not allowed per the proposed ordinance.
Requiring the variance process for accessory structures to be located nearer to the front line than the
principal structure may increase the amount of time Staff spends on such requests, though the cost of a
variance is much higher than the cost of the request of Resolution by City Council ($750.00 vs. $200.00,
respectively). The change may also reduce the number of requests.
RECOMMENDATION:
Staff recommends that the Planning Commission hold a public hearing and recommend approval to
Ordinance ____ with the following motion:
“Move to recommend the City Council approve Ordinance __ pertaining to fishhouses, the exception to
154.406, Subd. D, and the definition of “Storage or Tool Shed.”
ATTACHMENTS:
Draft Ordinance Amendment.
Quick notes on other cities’ fish house requirements.
Map depicting potentially affected parcels (fish house).
1
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
EXEMPTING FISH HOUSES FROM REQUIREMENT THAT NO ACCESSORY STRUCTURE BE
CONSTRUCTED PRIOR TO PRINCIPAL STRUCTURE ON LOT AND STRIKING LANGUAGE
THAT ALLOWS ACCESSORY STRUCTURES TO BE LOCATED NEARER TO THE FRONT
LINE THAN PRINCIPAL STRUCTURES BY RESOLUTION OF THE CITY COUNCIL
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I:
General Provisions; Chapter 11: General Code Provisions by adding the following
definition:
FISH HOUSE. A water-oriented structure meant to provide periodic shelter during the
winter months while atop a frozen lake for use in fishing. A structure will be considered a
fish house only if it is constructed with sleds, wheels or similar means to allow transport
on to a frozen lake; is not used on land for human habitation; and is not used for boat
storage.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Article 5. General Regulations; Section
213: Accessory Buildings and Structures, Generally; Subd. B: Definitions and Subd.
D: Principle Structure Necessary to read the following:
B. Definitions. The following words, terms and phrases, when used in this section, and all
sections pertaining to accessory buildings or structures, shall have the meanings ascribed
to them in this subsection, except where the context clearly indicates a different
meaning:
Agricultural Farm Building. An accessory building used or intended for use on an active
commercial food-producing farm operation of more than 20 acres. A Minnesota Pollution
Control Agency permit may be required.
Detached Domesticated Farm Animal Building. A 1-story accessory building used or
intended for the shelter of domestic farm animals and/or related feed or other farm
animal supportive materials. The building may require a Minnesota Pollution Control
Agency feedlot permit in addition to site and building plan approval.
Fish House. A water-oriented structure meant to provide periodic shelter during the
winter months while atop a frozen lake for use in fishing. A structure will be considered a
fish house only if it is constructed with sleds, wheels or similar means to allow transport
on to a frozen lake; is not used on land for human habitation; and is not used for boat
storage.
Detached Residential Accessory Building. A 1-story accessory building primarily used or
intended for the storage of automobiles and other miscellaneous equipment. No door or
other access opening shall exceed 14 feet in height.
Storage or Tool Shed. A 1-story accessory building of less than 160200 square feet gross
area with a maximum roof height of 12 feet .
2
C. Permit Required. All accessory building and structures require either a certificate of zoning
compliance or a building permit as determined by the Minnesota State Building Code.
D. Principal Structure Necessary. No accessory building of structures shall be constructed nor
accessory use located on a lot until a building permit has been issued for the principal
structure to which it is accessory. Fish houses as defined in this Code and located in the RS
Rural Single Family District are exempt from this requirement provided the following
criteria are met: must be located on a lot with direct access to a water body; must
maintain a current Fishhouse license with the Minnesota Department of Natural Resources
regardless if it is left on a water body overnight; is 120 square feet or less; and complies
with Shoreland regulations and RS Rural Single Family setback requirements. One fish house
per lot may exist without a principal structure.
E. Proximity to Principal Structure. Accessory buildings shall maintain a six (6) foot setback
from the principal structure. An accessory building or structure will be considered as an
integral part of the principal building if it is located six (6) feet or less from the principal
structure.
F. Storage or Tool Sheds. A storage or tool shed as defined in this section may be placed on
any lot in addition to the permitted number of accessory buildings.
F. Exempt Structures. The following residential improvements shall be exempt from the
maximum allowed structure size and number requirements in residential districts:
1. Unenclosed playhouses
2. Gazebos up to a total of 120 square feet in size and a maximum of twelve (12) feet in
overall height
3. Detached decks over thirty (30) inches in height up to a total of 120 square feet in size
4. Outdoor swimming pools
5. Patios
6. Tennis and sport courts
7. Structures, sheds or coops up to a total of two hundred (200) square feet in size used
to house permitted animals, such as chickens, horses, or other livestock. These
structures must not exceed twelve (12) feet in height and must meet all required
setbacks per MPCA guidelines and the City’s animal ordinances.
8. Water oriented accessory structures as permitted in accordance with the City’s
Shoreland Ordinance.
9. One Storage or Tool Shed per residential lot.
SECTION 3. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Section 405: Accessory Uses and
Structures to read the following:
A. Phasing. No accessory use or structure shall be constructed or established on any lot prior
to the time of construction of the principal use to which it is accessory.
B. Incidental to Principal Use. The accessory use or structure shall be incidental to and
customarily associated with the principal use or structure served.
C. Subordinate to Principal Use. The accessory use or structure shall be subordinate in area,
extent, and purpose to the principal use or structure served.
3
D. Function. The accessory use or structure shall contribute to the comfort, convenience, or
necessity of the occupants of the principal use or structure served.
E. Location. The accessory use or structure shall be located on the same zoning lot as the
principal use or structure.
F. Exemption. Fish houses as defined in this Code and located in the RS Rural Single Family
District are exempt from this requirement provided the following criteria are met: must be
located on a lot with direct access to a water body; must maintain a current Fishhouse
license with the Minnesota Department of Natural Resources regardless if it is left on a
water body overnight; is 120 square feet or less; and complies with Shoreland regulations
and RS Rural Single Family setback requirements. One fish house per lot may exist without
a principal structure.
G. If a current Minnesota Department of Natural Resources Fishhouse License is not obtained
for the structure, the structure must be removed from the property within 60 days.
SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Code; Section 404: Accessory Structures, Rural
Districts., Subd. D to read the following:
D. Structure Location, Rural Districts. No detached garages or other accessory buildings shall be
located nearer to the front lot line than the principal building on that lot . unless, by Resolution
of the City Council, an exception is made to permit a detached garage or accessory structure
nearer the front lot line than the principal building.
SECTION 5. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the City of Lake Elmo.
SECTION 6. Adoption Date. This Ordinance 08-___ was adopted on this _____ day of
________, 2016, by a vote of ___ Ayes and ___ Nays.
LAKE ELMO CITY COUNCIL
______________________________
Mike Pearson, Mayor
ATTEST:
_______________________________
4
Julie Johnson, City Clerk
This Ordinance 08-____ was published on the ____ day of ___________________,
2016.
Pequot City:
102. Fish House. A structure placed on a lake during the winter for use in fishing. A structure
will only be considered a fish house if it is 160 square feet or less, is moveable and has a current
license.
Oronoco:
Defines gazebos, screen houses, fish houses, pump houses, and detached decks as accessory
structures
Brianerd:
Water-oriented accessory structure or facility" means a small, above ground building or other
improvement, except stairways, fences, docks, and retaining walls, which, because of the relationship
of its use to a surface water feature, reasonably needs to be located closer to public waters than the
normal structure setback. Examples of such structures and facilities include boathouses, gazebos,
screen houses, fish houses, pump houses, and detached decks.
515-17-2: Dwelling Unit Restriction. No cellar, garage, tent, travel trailer, motor home, fish house,
basement with unfinished structure above, or accessory building shall at any time be used as a
dwelling unit.
Mounds View:
Ordinance allows the storage of fish houses in residential front yard areas.
East Bethel:
Fish houses shall be included in the calculation of the gross maximum square footage for detached
accessory structures. No more than one fish house shall be permitted on a lot. Fish houses must meet
all required accessory structure setbacks.
Chanhassen:
Water-oriented structures (e.g. boathouses, gazebos, screen houses, fish houses, etc.) must maintain
the minimum 10-foot setback from the ordinary high water mark. Water-oriented structures are
permitted to be a maximum of 250 sq. ft., 10 ft. in height, and must not occupy more than 30% of the
rear yard.
INWOOD
38TH
HYTRAIL
JAMLEY
55TH
59TH
50TH
3RDSTREET
59TH
LAKEJANE
38TH
50TH
32ND
JACKPINE
HILLTOP
DEERPOND
JAMACA
HYTRAIL
HIDDENBAY
38TH
59TH
IVY
LEGION
HILLTOP
KELVIN 34TH
59TH
11TH
IRONWOOD
LAKEJANE
ISLE
JAMACA
DEMONTREVILLETRL
12TH
KELVIN
LANSING
38TH
JANE
LEGION
INWOOD
3RDSTREET
HILL
DEERPOND
36TH
JAMACA
33RDSTREET
HILL
LAKE ELMO
10TH
DEMONTREVILLE
12TH
59TH
KRAFT
32ND
LAKEJANE
JAMACA
LAKEJANE
39TH
42ND
LAKE ELMO
31ST
LEEWARD
JAMLEY
JANE
JEROMEAVE
30TH
55TH
LAKEJANE
DEMONTREVILLE
IRISH
JAMLEY
HIGHLANDS
38TH
HILL
IRONWOOD
LEGION
36TH
JANERO
20TH STREET
KELVIN
HYTRAIL
LAKEJANE
IVY
JASPER
55TH
55TH
27TH
STILLWATER
JAMACA
HYTRAIL
HILLTOP
27TH
53RD
HILLTOP
32ND
HIGHLANDS
HIDDENBAY
JAMACA
IRISH
KELVIN
LAVERNE
IRISH
ISLE
JANE
UPPER33RD
12TH
KLONDIKE
55TH
JANE
JANE
JAMACA
LAKEJANE
HILLTOP
STILLWATER
LAKE ELMO
53RD
59TH
LAKEELMO
36TH
JAMLEY
DEMONTREVILLE
IVY
JAMACA
LAKEELMO
LAKE JANE
HILLTOP
HILL
ISLE
STILLWATER
HILLTOP JEROME
HILL
31ST
LEEWARD
3RDSTREET
35TH
LEGION
50TH
LAKEJANE
JANE
39TH
JAMACA
50TH
LEGION
IRVIN
DEERPOND
3RDSTREET
JANERO
24THSTREET
42ND
LAKEJANE
53RD
IVY
JAMLEY
DEMONTREVILLE
LAMPERT
IRISH
LEEWARD
LEGION
DEERPOND
LAKEELMO
JANE
39TH
JEROME
39TH
HILL
39TH
36TH
JANEHILL
INNSDALE
HIGHLANDS
JANE
31ST
42ND
HILL
59TH
39TH
LEEWARD
39TH
DEMONTREVILLE
10TH
JANE
STILLWATER
35TH
JAMACA
JAMACA
JAMACA
33RD
JAMLEY
38TH
DEMONTREVILLE
OLSONLAKE
36TH
STILLWATER
LEGION LN
DEMONTREVILLE
24TH
39TH
STILLWATER
3RDSTREET
HILLTOP
38TH
JANE
HIGHLANDS
HILLTOP
JANE
LISBON
ISLE
STILLWATER
LAMPERT
JAMACA
BIRCHBARK
JAMACA
LAKEELMO
LEGION
MANNING
HIGHLANDS
STILLWATER
HILLTOP
HILL
LAKEJANE
LAKE ELMO
LAKEJANE
42ND
30TH
ISLE
JANE
LAKE ELMO
HILL
LEGION
12TH
IVY
59TH
50TH
LISBON
JAMACA
JEROME
HIDDENBAY
JAMACA
HIGHLANDS
LAKEELMO
STILLWATER
LAKEJANE
JAMACA
HILLTOP
31ST
LAKEELMO
LAKEELMO
OLSONLAKE
JAMACA
STILLWATER
53RD
37TH
42ND
20TH
HIGHLANDS
HILLTOP
HIGHLANDS
JAMACA
30THKLONDIKE
HILLTOP
LAKEJANE
50TH
39TH
31ST
21ST
LEGION
IRVIN
59TH
HILLTOP
27TH
LEGIONLANE
HILL
50TH
24THSTREET
37TH
OLSONLAKE
59TH
LAKEJANE
HIGHLANDS
JANE
12TH
31ST
JANEJANE
STILLWATER
3RDSTREET
JEROME
3RDSTREET
LEGION
JAMACA
LAKEELMO
59TH
JANERO
35TH
HILL
32ND
LAKE ELMO
JANE
JAMACA
JAMACA
KLONDIKE
LAKEELMO
HIDDENBAY
DEMONTREVILLETRL
HIDDENBAY
LEGION
LAVERNE
59TH
35TH
JANE
JEROMEAVE
JANE
3RDSTREET
LAYTON
JAMACA
HILL
LAVERNE
LAKEJANE
IDEAL
INWOOD
LAKEELMO
LAKEJANE
LEGION
31ST
DEMONTREVILLE
JAMLEY
HILL
31ST
STILLWATER
LAKEJANE
JAMACA
DEMONTREVILLETRL
HIGHLANDS
39TH
HIDDEN BAY
42ND
53RD
38TH
JANE
KLONDIKE
JANE
JANE
HILL
LAKEELMO
20TH
38TH
27TH
LAKEELMO
31ST
OLSONLAKE
JANE
LAKEELMO
JANE
LAKEELMO
HILL
12TH
38TH
35TH
27THSTREET
IRVIN
JANE
LAKEELMO
ISLE
MANNING
JEROME
HIGHLANDS
DEMONTREVILLE
JEROME
JAMACA
34TH
HYTRAIL
IVY
59TH
30TH
IRVIN
LEGION
55TH
JANE
LEGION
JANE
24TH
HILLTOP
DEMONTREVILLE
24THSTREET
27TH
38TH
HILL
37TH
JAMACA
LAYTON
BIRCHBARK
11TH
LAKEELMO
32ND
HIGHLANDS
33RD
LAKEELMO
LAKEJANE
31ST
53RD
20THSTREET
53RD
50TH
STILLWATER
JANE
JAMACA
LAKEELMO
37TH
LEGION
JAMACA
LAKEJANE
HYTRAIL
34TH
32ND
IRVIN
DEERPOND
JAMACA
LAKEELMO
LISBON
DEMONTREVILLE
ISLE
30TH
DEERPOND
LAMPERT
LAKEJANE
LAKEJANE
50TH
42ND
33RD
JEROMEAVE
LAKEELMO
DEERPOND
ISLE
LAKE ELMO
STILLWATER
JANE
53RD
JAMACA
HILL
DEERPOND
53RD
28TH
JANE
32ND
JANE
IRVIN
LAKEELMO
JAMACA
LEEWARD
21ST
IVY
39TH
KELVIN
ISLE
LAKE ELMO
HILL
HIGHLANDS
LANSING
LAKE ELMO
LAKEJANE
LEGION
LEGION
IRVIN
DEMONTREVILLE
32ND
HYTRAIL
LAKE ELMO
DEERPOND
LAYTON
HILLTOP
DEMONTREVILLE
JACKPINE
3RDSTREET
HIDDENBAY
HIDDENBAY
20TH
JAMACA
ISLE
IDEAL
HIDDENBAY
21ST
28TH
LEGIONSTILLWATER
JACKPINE
12TH
DEERPOND
HYTRAIL
ISLE
LAKEJANE
JEROMEAVE
LAYTON
31ST
LISBON
INNSDALE
LAKEELMO
39TH
JASPER
HILL
LEGIONLEGION
LAKEELMO
HILLTOP
36TH
59TH
LEGION
JAMACA
59TH
39TH
HILL
LEEWARD
LAKEELMO
LEGION
35TH
DEERPOND
HIGHLANDS
IRISH
39TH
HILLTOP
LEGION
27THSTREET
42ND
LEGION
BIRCHBARK
JAMLEY
JAMACA
LEGION
39TH
42ND
ISLE
38TH
BIRCHBARK
STILLWATER
20THSTREET
HILLTOP
DEMONTREVILLETRL
JANE
LEGION
HIDDENBAY
31ST
IRISH
LEGION
LAKEELMO
IRONWOOD
IRVIN
31ST
OLSONLAKE
HILL
IRONWOOD
LEGION
HILL TRL
59TH
LEGION
31ST
50TH
JAMACA
59TH
HILLTOP
OLSONLAKE
IRVIN
HIGHLANDS
21ST
JAMACA
JANE
IRVIN
JAMACA
HILL
MANNING
10THSTREET
30TH
HIGHLANDS
11TH
DEERPOND
JANE
INNSDALE
JAMLEY
JAMACA
DEMONTREVILLETRL
55TH
28TH
LAKEELMO
STILLWATER
JAMACA
32ND
55TH
KELVIN
JAMACA
59TH
DEMONTREVILLE
3RDSTREET
HILL
HIGHLANDS
27TH
55TH
27THSTREET
LAVERNE
24TH
59TH
38TH
HILL
JAMACA
LAKEELMO
HIGHLANDS
59TH
LAKEELMO
HILLTOP
HILL
LAKEJANE
30TH
HILL
42ND
OLSONLAKE
HYTRAIL
HILL
LAVERNE
38TH
OLSONLAKE
IRVIN
HIGHLANDS
HIDDEN BAYWINDBREAK
DEMONTREVILLE
59TH
38TH
31ST
HILLTOP
11TH
LAKE ELMO
JACKPINE
LAKEELMO
24TH
HIGHLANDS
JANE
LAKEJANE
BIRCHBARK
KELVIN
HILL
3RDSTREET
JANE
LEGION
20TH
LEGION
LAVERNE
42ND
LEGION
42ND
IRISH
STILLWATER
31ST
HIDDENBAY
38TH
27TH
DEERPOND
LANSING
LAKEELMO
HILLTOP
LAKEELMO
BIRCHBARK
42ND
37TH
37TH
50TH
42ND
STILLWATER
24TH
LAKEJANE
STILLWATER
11TH
27TH
IRONWOOD
LAKEELMO
BIRCHBARK
27TH
DEMONTREVILLE
HILL
JAMLEY
JASPER
JAMACA
HIGHLANDS
JEROME
LAYTON
27TH
38TH
STILLWATER
JEROMEAVE
OLSONLAKE
HIDDENBAY
LAKEELMO
DEERPOND
28TH
HILL
LEGION
LEGION
LAKEJANE
53RD
LAYTON
27TH
LEGION24THSTREET
STILLWATER
LAKEJANE
LAKEJANE
12TH
21ST
LEGION
59TH
LAKEJANE
LAKEELMO
LAVERNE
59TH
JAMACA
LEGION
LAKEJANE
10THSTREET
27TH
24TH
42ND
IRONWOOD
JANE
37TH
LEEWARD
HYTRAIL
12TH
LEGION
DEERPOND
JAMACA
LEGION
10THSTREET
HILLTOP
STILLWATER
STILLWATER
3RDSTREET
DEMONTREVILLE
HIGHLANDS
30TH
HIDDENBAY
21ST
ISLE
DEMONTREVILLE
KELVIN
53RD
JEROMEAVE
32ND
HIGHLANDS
20TH
HILLTOP
35TH
39TH
55TH
DEERPOND
HIGHLANDS
ISLE
32ND
12TH
LAKEJANE
59TH
IRVIN
KLONDIKE
HIDDENBAY
36TH
LAKEELMO
LAKEJANE
JANE
35TH
DEMONTREVILLE
HILLTOP
12TH
JANE
36TH
HIGHLANDS
DEERPOND
HIDDENBAY
HIGHLANDS
IRISH
ISLE
HIGHLANDS
LAKEJANE
LAKEJANE
50TH
STILLWATER
JAMACA
LAKEELMO
HYTRAIL
LANSING
OLSONLAKE
LAKEJANE
30TH
27TH
LISBON
JANE
JAMACA
3RDSTREET
HILLTOP
LEGION
39TH
53RD
LAKEJANE
JANE
LAYTON
27TH
JAMACA
27THSTREET
LEGIONLANE
32ND
32ND
LEGION
3RDSTREET
INNSDALE
LAKEJANE
12TH
31ST
JAMACA
32ND
LAKEJANE
LAMPERT
MANNING
HILL
HIGHLANDS
28TH
50TH
HIGHLANDS
IVY
55TH
JAMLEY
ISLE
38TH
LAKEELMO
JAMACA
42ND
HIGHLANDS
JANE
STILLWATER
HIDDENBAY
KLONDIKE
LAKEJANE
33RD
HILL
JAMACA
KRAFT
LAKE ELMO
HILL
DEERPOND
KLONDIKE
JAMLEY
ISLE
HILL
INWOOD
JANE
HILL
HILL
LEGION
OLSONLAKE
HILL
36TH
32ND
JAMACA
LEEWARD
HIDDENBAY
HILL
LAVERNE
32ND
ISLE
LEEWARD
33RDSTREET
10TH
JEROME
HILL
10THSTREET
LAKEELMO
27TH
JAMLEY
36TH
30TH
LAKEJANE
OLSON LAKE
LAKEJANE
3RDSTREET
LEGION LN
42ND
JAMACA
LISBON
LEGION
35TH
LAKEJANE
39TH
JEROME
JANE
55TH
42ND
JANE
59TH
53RD
LAYTON
JANE
JAMACA
LANSING
JANE
HIGHLANDS
KELVIN
OLSONLAKE
55TH
DEMONTREVILLE
LAYTON
59TH
31ST
HILL
31ST
LAKEJANE
HYTRAIL
LEGION
IVY
IRONWOOD
JAMACA
DEMONTREVILLE
IRONWOOD
31ST
KRAFT
31ST
DEERPOND
HYTRAIL
JEROME
HILL
JAMACA
OLSONLAKE
JANE
LAKEJANE
JANE
LAKEJANE
LAKEELMO
LAKEELMO
MANNING
IRONWOOD
WINDBREAK
DEMONTREVILLE
JANE
49TH
LAKEELMO
JASPER
LAKEJANE
OLSONLAKE
MANNING
12TH
IRISH
HILL TRL
LAVERNE
JAMACA
38TH
20TH
KELVIN
HYTRAIL
LAKEELMO
KLONDIKE
LAKEELMO
32ND
LEGION
LAKEELMO
JAMLEY
BIRCHBARK
LAKEELMO
LAKEELMO
LAYTON
31ST
JASPER
IRVIN
JANE
27TH
JAMACA
LEGION
42ND
20TH
LAKE ELMO
JANE
HILLTOP
LAYTON
HIDDENBAY
JAMACA
12TH
JANE
HIDDENBAY
KRAFT
ISLE
39TH
ISLE
HYTRAIL
LAKEJANE
LAVERNE
LAKEJANE
50TH
DEMONTREVILLETRL
3RDSTREET
STILLWATER
50TH
LAKEJANE
HIGHLANDS
59TH
HIDDENBAY
HIGHLANDS
JAMACA
37TH
HILL
INNSDALE
39TH
HIGHLANDS
ISLE
53RD
IRONWOOD
35TH
55TH
IRISH
JEROME
JAMACA
LAKEELMO
HIDDENBAY
IDEAL
38TH
JAMLEY
HIDDENBAY
34TH
27THSTREET
KRAFT 32ND
LAKEELMO
IRONWOOD
LAKEJANE
LAKEELMOLAKEELMO
31ST
LEGION
LAYTON
DEERPOND
LAMPERT
32ND
LAKEJANE
34TH
STILLWATER
LAKEELMO
DEERPOND
LAKEELMO
JAMACA
LAKEELMO
IRONWOOD
LAVERNE
LAKEELMO
LANGLY
STILLWATER
DEMONTREVILLE
JANE
HIDDENBAY
BIRCHBARK
DEERPOND
34TH
LAVERNE
LAKEJANE
JEROME
LAYTON
STILLWATER
LAVERNE
IRONWOOD
37TH
IRONWOOD
HILL
LAKEELMO
IRONWOOD
HILL
LAKEELMO
JACKPINE
JAMACA LAKEELMO
HIDDENBAY
LEGION
37TH
32ND
DEMONTREVILLE
HIDDENBAY
HIDDENBAY
DEERPOND
HIDDENBAY
DEMONTREVILLETRL
37TH
HIDDENBAY
JAMACA
UPPER33RD
INWOOD
LAKEJANE
DEMONTREVILLE
27TH
32ND
LAKEJANE
LAKEJANE
DEMONTREVILLE
LAKEJANE
LAKEELMO
KRAFT
LAKEELMO
LISBON
DEMONTREVILLE
OLSONLAKE
31ST
JAMLEY
HIDDENBAY
32ND32ND
28TH
HIGHLANDS
HIGHLANDS
HIDDENBAY
LAKEELMO
JAMACA
27TH
JAMLEY
HIDDENBAY
LEGION
JACKPINE
LAYTON
IRONWOOD
31ST
INWOOD
HIGHLANDS
HIGHLANDS
KRAFT
33RDSTREET
DEERPOND
LEGION
CHERRYWOOD
DEMONTREVILLE
UPPER33RD
LAVERNE
IRONWOOD
JAMACA
HIDDENBAY
JANE
27TH
LAYTON
JAMACA
HILL
LAYTON
JACKPINE
50TH
3RDSTREET
31ST
32ND
HILLTOP
27THSTREET
LAVERNE
OLSONLAKE
OLSONLAKE
HIDDENBAY
30TH
27THSTREET
LAVERNE
JAMLEY
37TH
JAMLEY
JANE
LAKEJANE
HYTRAIL
STILLWATER
24THSTREET
27THSTREET
31ST
30TH
IRONWOOD
BIRCHBARKOLSONLAKE
31ST
LAKEELMO
LAKEELMO
HIDDENBAY
LAKEELMO
HIGHLANDS
LAKEJANE
STILLWATER
STILLWATER
JANERO
27THSTREET
LAYTON
50TH
HIGHLANDS
DEMONTREVILLE
JANE
DEMONTREVILLE
32ND
OLSONLAKE
JANE
LAVERNE
HIDDENBAY JANE
LEGION
LAKEELMO
LAKEJANE
HIDDENBAY
BIRCHBARK
JAMACA JAMACAJAMACA
39TH
LAKEELMO
50TH
HILLTOP
IRONWOOD
HIGHLANDS
LAKEJANE
LAKEJANE
33RD
WINDBREAK
HIDDENBAY
LAKEJANE
32ND
DEMONTREVILLETRL
DEERPOND
DEERPOND
IRISH
LAVERNE
35TH
LAKEJANE
32ND
LAKEELMO
LAKEELMO
HILLTOP
20THSTREET
HILLTOP
DEERPOND
27TH
JACKPINE
STILLWATER
42ND
27TH
JANE
KRAFT 32ND
HILL
DEMONTREVILLE
37TH
LAKEJANE
CHERRYWOOD
28TH
LEGION
DEMONTREVILLE
HILLTOP
STILLWATER
31ST
LAKEJANE
HIGHLANDS
32ND
INWOOD
OLSONLAKE
HIDDENBAY
IRONWOOD
30TH
32ND
50TH
LAVERNE
LAVERNE
IRONWOOD
LAKEELMO
WINDBREAK
10THSTREET
LAKEJANE
24TH
HIDDENBAY
LAKEELMO
32ND
HIDDENBAY
JACKPINE
LAKEELMO
DEMONTREVILLETRL
LAYTON
DEERPOND
DEERPOND
LEGIONLANE
OLSONLAKE
50TH
DEERPOND
50TH
BIRCHBARK
HIDDENBAY
IRONWOOD
LAKEELMO
LAKEJANE
31ST
LAMPERT
LEGION
LAKEELMO
CHERRYWOOD
30TH
OLSONLAKE
32ND
33RDSTREET
LAKEELMO
LAMPERT
27THSTREET
STILLWATER
DEMONTREVILLE
JAMACA
LAKEJANE
LAKEJANE
3RDSTREET
LAYTON
STILLWATER
IRONWOOD
LAKEJANE
HIDDENBAY
DEMONTREVILLE
IRONWOOD
HIDDENBAY
LAKEJANE
31ST
HIGHLANDS
LAKEJANE
HIDDENBAY
28TH
DEERPOND
32ND
33RD
HILL
LEGION
LANGLY
32ND
DEMONTREVILLE
LAKEELMO
STILLWATER
OLSONLAKE
HIDDENBAY
LAVERNE
LAMPERT
IRONWOOD
LAKEJANE
HIDDENBAY
30TH
LAYTON
DEMONTREVILLE
30TH
LEGION
DEMONTREVILLE
KRAFT
LEGION
Rural Single Family Lots - No Principal Structure
E Leg en d
RS Parcels No Principal Structure
acres
0.00193 1 - 0 .500000
0.50000 1 - 1 .000000
1.00000 1 - 1 .500000
1.50000 1 - 1 7.95630 7
All Rural S ingle Family (RS) Parcels
Surrou ndin gParcels
Source: Washington County5/9/2016
This map outlines parcels located in the Rural Single Family Zoning District on which a principal structure is not currently located. It also depicts the size of such parcels through color grading.