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Home My WebLink About07-19-16 CCMPLAKE ELMO Om- Alifsion is to I)?vpide Pnality ,Cerrices a Ficcal/y 1Zesponsib illanner Vbile 13resei7in,g the Ci(y's Open Space C.sharact NOTICE OF MEETING City Council Meeting Tuesday, July 19, 2016 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda A. Call to Order/Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes 1. June 21, 2016; July 5, 2016; July 5, 2016 Special Meeting D. Public Comments/Inquiries E. Presentations 2. Recognition of Mike Bouthliet's Years of Service to the City of Lake Elmo F. Consent Agenda 3. Approve Payment of Disbursements 4. Accept June 2016 Financial Statements 5. Accept June 2016 Assessor's Report 6. Accept June 2016 Building Department Report 7. Approval for Tax Abatement Payment for Valley Cartage 8. Approve Ordinance to Amend Building Regulations — Ordinance #08-147; Resolution 2016-60 9. Approve Paid on Call Firefighter Pay Increases Approve Resolution Authorizing Condemnation Proceedings — Resolution 2016-61 u. 2016 Street, Drainage, and Utility Improvements — Pay Request No. 2. 12. Inwood Trunk Watennain Improvements — Approve Pay Request No. 3. 13. Inwood Booster Station — Approve Pay Request No. 2. 14. Inwood Water Tower (No. 4) — Approve Pay Request No. 2. 15. Approve Agreement with Property Owner of 8004 50th Street for Repairs Related to Hazardous Building Abatement Orders 16. Approve Resolution Authorizing 3M Litigation — Resolution 2016-62 G. Regular Agenda 17. CSAH 13 (Ideal Avenue/Olson Lake Trail) Phase 1 Improvements — Resolution for Municipal Support 19. Street Naming Policy — Ordinance 408-144 20. Hunting Ordinance — Ordinance #08-142 21. Rain Garden Maintenance 22. Censure of Council Member Bloyer H. Council Reports I. Staff Reports and Announcements J. Adjourn CITY OF LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2016 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, and Jill Lundgren. Staff present: Administrator Handt, City Attorney Sonsalla, City Director Wensman, and City Clerk Johnson. APPROVAL OF AGENDA Items 5, 6 and 7 were moved to the Regular Agenda. Items 8 and 14 were postponed to the next meeting. Councilmember Lundgren, seconded by Councihneniber Bloyer, moved TO APPROVE THE AGENDA AS AMENDED. Motion passed 5 — O. Anne Smith, Justin Bloyer, Engineer Griffin, Planning ACCEPT MINUTES Minutes of the May 17, 2016 Regular Meeting were accepted as presented and June 28, 2015 Special Meeting were accepted with a correction in the call to order time. PUBLIC COMMENTS/INOUIR1ES Virginia Pleban, 8245 59111 Street North, spoke about courtesy and the City to show more interest in the maintenance of the rain gardens. Pat Dean, 8028 Hill Trail North, commented on the history of Lake Demontreville and Lake Olson lake levels and no wake ordinances. PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Accept Fire Department Report 4. Approve Vacating Watennain Easements on Property Located at 8574 Eagle Point Circle North, Lake Elmo, Washington County, MN PID #33.029.21.43.0004 9. Approve Appointment of Election Judges for 2016 Primary and General Elections — Resolution 2016-52 10. Approve Resolution Declaring the PT Fire Department Administrative Assistant Position a Firefighter Position — Resolution 2016-56 11. 2016 Street, Drainage and Utility Improvements — Change Order No. 1 12. Inwood Trunk Watennain Improvements — Change Order No. 1 Councihnember Smith, seconded by Councihnember Lundgren, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2016 ITEM 5: Approve Ordinance to Amend Article XV: Land Usage; Chapter 154: Zoning Code; Section 205: Fencing Regulations; Subd. 6.: Easement Encroachment of the Lake Elmo Code of Ordinances to Allow Administrative Approval of Encroachment A2reements — Ordinance 08-140: Resolution 2016-57 Planning Director Wensman explained that the purpose of the proposed ordinance is to streamline the process and reduce the cost to homeowners. Mayor Pearson, .seconded by Councilmember Lundgren, moved TO APPROVE THE ORDINANCE AMENDMENT TO CHAPTER 154: ZONING CODE; SECTION 205: FENCING REGULATIONS; SUBD. (D)(6) , TO ALLOW APPROVAL OF A FENCE EASEMENT ENCROACHMENT AGREEMENT BY THE PLANNING DIRECTOR OR HIS/HER DESIGNEE AND DIRECT STAFF TO REVIEW THE FEE AND BRING BACK A RECOMMENDATION FOR REDUCING THE FEE AS SOON AS PRACTICAL. Motion passed 5 — O. Councilmember Smith, seconded by Councilmen:bet. Lundgren, moved TO ADOPT RESOLUTION 2016-57 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08- 140. Motion passed 5 — O. ITEM 6: Approve Ordinance to Amend Section 10.99 Penalties of the Lake Elmo Code of Ordinances City Attorney Sonsalla reported on recent changes made by the legislature related to fees. Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ADOPT ORDINANCE 08-141, AMENDING THE CITY OF LAKE ELMO ORDINANCES PERTAINING TO ADMINISTRATIVE CITATIONS AND CIVIL PENALTIES. Motion passed 5 — O. ITEM 7: Approve Renaming Layton Avenue to Wildflower Drive, Council received clarification on the specific location of the street to be renamed. Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE RENAMING OF LA YTON AVENUE NORTH, WEST OF 39TH STREET TO CONNECTION OF WILDFLOWER DRIVE, TO WILDFLOWER DRIVE. Motion passed 5 — O. ITEM 13: Approve Amending the Comprehensive Land Use Plan Planned Land Use Category for Rural Single Family Such That the City Council Can Allow Connection to the Sanitary Sewer System Where Practical Planning Director Wensrnan presented his report and maps depicting the location of properties that would be affected. Mayor Pearson, seconded by Councilmember Fliflet, moved TO APPROVE RESOLUTION 2016-50 AMENDING THE CITY OF LAKE ELMO COMPREHENSIVE LAND USE PLAN Page 2 of 5 LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2016 AMENDING THE RURAL SINGLE FAMILY LAND USE CATEGORY TO FIX INCORRECT ZONING CODE REFERENCES, CREATING A NEW LAND USE CATEGORY CALLED RURAL SINGLE FAMILY— SEWERED, AND REGU1DING OF AREAS CURRENTLY GUIDED AS RURAL SINGLE FAMILY THAT ARE WITHIN A MUSA TO RURAL SINGLE FAMILY — SEWERED. Motion passed 4 — 1. (Lundgren — nay) ITEM 15: Public Hearing on Moratorium Extension Planning Director Wensman presented background information on the existing residential development moratorium, noting that it is due to expire on July 22, 2016. Councilmember Smith, seconded by Councilmember Fliflet, moved TO OPEN THE PUBLIC HEARING AT 7:56 P.M. Motion passed 5 — O. Administrator Handt noted correspondence received from attorney Bradley Gunn. Councilmember Smith, seconded by Councilmember Lundgren, moved TO CLOSE THE PUBLIC HEARING AT 7:57 P.M. Motion passed 5 — 0. Councilmember Smith, seconded by Councilmember Lundgren, moved TO ADOPT ORDINANCE 08-146, AN INTERIM ORDINANCE EXTENDING THE MORATORIUM ON RESIDENTIAL DEVELOPMENT WITHIN THE STAGE ONE DEVELOPMENT AREA AND ALL DEVELOPMENT ACTIVITY WITHIN THE STAGE TWO AND THREE DEVELOPMENT AREAS AS DESCRIBED BY THE LAKE ELMO COMPREHENSIVE PLAN. Motion passed 3 — 2. (Pearson, Bloyer — nay) Mayor Pearson stated he is not pro -development but is looking out for the taxpayers. Councilmember Bloyer stated that he is opposed to limiting a land owner's opportunities to develop their property when many people count on that investment for retirement. Councilmember Smith, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION 2016-59 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-146. Motion passed 5 — O. ITEM 16: Funding Request for Fishing with Deputies Event Administrator Handt presented the request for funding assistance for an event to be conducted by the Washington County Sheriffs Department. City Attorney Sonsalla stated she believes it would be an acceptable expenditure. Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE UP TO $1,000 FOR THE WASHINGTON COUNTY SHERIFF'S OFFICE KIDS FISHING EVENT. Motion passed 5— O. ITEM 17: Stormwater Ordinance Amendment — Consideration to Reinstate the 1°/© Rule Provisions Page 3 of 5 LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2016 City Engineer Griffin provided an overview of the 1% rule for stormwater regulation and the Minimal Impact Design Standards performance goals. Griffin recommended that the Council take no action or refer the issue a professional consultant for analysis. Councihnember Fliflet, seconded by Councilmember Lundgren, moved TO REFER THE 1% RULE TO THE ENVIRONMENTAL COMMITTEE FOR REVIEW AND RECOMMENDATIONS TO THE CITY COUNCIL. Motion passed 5 — O. ITEM 18: Ordinance 08-143, An Ordinance Amending the Lake Elmo City Code of Ordinance by Amending the City's Provisions Related to the City Council Administrator Handt presented minor changes recommended correct some conflicting provisions. Councihnember Lundgren, seconded by Mayor Pearson, moved TO ADOPT ORDINANCE 08-143 AMENDING CHAPTER 31 OF THE CITY CODE OF ORDINANCES. Motion passed 5 — O. Mayor Pearson, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2016-54 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-143. Motion passed 5 — O. ITEM 19: Direct Parks Commission to Work on Plans for a Neighborhood Park in the Savona Neighborhood and Include This Project in the 2017 CIP Administrator Handt reviewed the parkland dedication area and reported that a resident has requested the City install a neighborhood park. Councilmember Fliflet, seconded by Councihnember Lundgren, moved TO DIRECT THE PARKS COMMISSION TO WORK ON PLANS FOR A NEIGHBORHOOD PARK IN THE SA VONA NEIGHBORHOOD THIS FALL TO BE BUILD NEXT YEAR. Motion passed 3 1 — 1. (Pearson — nay; Bloyer — present/not voting) Mayor Pearson stated that the Parks Commission should be allowed to work on this without direction from the City Council. ITEM 20: Consideration Regarding Whether Any Action Needs to be Taken Regarding Employee Complaint Against Councilmember Moyer That Was Found to be Unsustained by the City Attorney City Attorney Sonsalla summarized her findings of the complaint made against Councilmember Bloyer. Christine Nelson, 2871 Legion Avenue North, stated that the repeated unfounded complaints are wasting taxpayer money. Dick Weir, 3645 Laverne Avenue North, stated that the conduct of another Councilmember has been similar to what Couneilmernber Bloyer is being accused of. Page 4 of 5 LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2016 Barry Weeks, 3647 Lake Elmo Avenue North, stated that he didn't see anything at the meeting referenced in the complaint that is worthy of a complaint. Councilmember Bloyer read a statement commenting on the complaint. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO ADOPT A RESOLUTION CENSURING COUNCILMEMBER BLOYER. Motion passed 3 — 1 — 1. (Pearson — nay; Bloyer — abstain) COUNCIL REPORTS Mayor Pearson: Thanked the Lake Elmo Rotary for providing ice cream at the 411' of July Kids Parade. Councilmember Fliflet: Thanked Steve Johnson and the Lake Elmo Rotary for organizing the Lake Elmo 4`11 of July Kids Parade. There is a request in the Fresh weekly email for kids to volunteer to help with rain gardens. Thanked Councilmember Lundgren for her work on the Fanners Market. Councilmember Smith: No report. Councilmember Lundgren: Fanners Market is held Saturdays 8:00 — 11:30 a.m. and is seeing a good turnout. Councilmember Bloyer: Met with resident Virginia Pleban to discuss rain gardens, expressed sadness over the library vote and warned that lake issues may be brought up again, urging that residents be given plenty of notice. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Thanked Neil and Deb Krueger for a tour of their business. Working on budget drafts and announced the new Public Works Director has started on July 1st. City Clerk Johnson: Attended Washington County election training and completed Secretary of State training to administer the City's elections. City Attorney Sonsalla: Drafted the moratorium extension and revisions to other documents. Planning Director Wensman: No report. City Engineer Griffin: Construction will be starting in front of the Lake Elmo Inn while it is closed and noted that the county has installed a webcam to allow the public to view the progress. Meeting adjourned at 10:33 pin. ATTEST: LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Julie Johnson, City Clerk Page 5 of 5 CITY OF LAKE ELMO CITY COUNCIL SPECIAL MEETING MINUTES JULY 5, 2016 CALL TO ORDER. Mayor Pearson called the meeting to order at 6:00 p.m. PRESENT: Mayor Mike Pearson and Councilmernbers Justin Bloyer, Julie Fliflet, Anne Smith, and Jill Lundgren. Staff present: Administrator Handt, City Attorney Sonsalla, and City Clerk Johnson. Mayor Pearson, seconded by Councilmember Lundgren, moved TO ENTER CLOSED SESSION. Motion passed 5 — O. Councilmember Fliflet, seconded by Mayor Pearson, moved TO RETURN TO OPEN SESSION AT 6:35 P.M. Motion passed 5 — O. Administrator Handt stated for the record that the performance and proposed raises for the Building Inspector, Finance Director and City Clerk were discussed during the closed session. The City Council received information from Administrator Handt regarding the performance review of the Fire Chief in open session. Chief Malmquist provided input to the City Council as well. Councihnember Bloyer, seconded by Mayor Pearson, moved TO APPROVE PAY INCREASES RECOMMENDED BY THE CITY ADMINISTRATOR. Councihnentber Hitler, seconded by Councilnzember Lundgren, moved A SUBSTITUTE MOTION TO CHANGE THE PROPOSED RAISES FOR THREE STAFF MEMBERS (FINANCE DIRECTOR — 5.5%; CITY CLERK — 4%; BUILDING INSPECTOR — 4%) AND UPHOLD THE CITY ADMINISTRATOR'S RECOMMENDATION FOR THE FIRE CHIEF. Motion passed 3 — 0 — 2. (Pearson, Bloyer — present/not voting) Primary motion as substituted passed 3 — 0 — 2. (Pearson, Bloyer — present/not voting) Meeting adjourned at 6:55 p.nz. LAKE ELMO CITY COUNCIL ATTEST: Mike Pearson, Mayor Julie Johnson, City Clerk CITY OF LAKE ELMO CITY COUNCIL MINUTES JUNE 21, 2016 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Bloyer, and Jill Lundgren. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, City Engineer Stempksi, Finance Director Bendel, Planning Director Wensman, Building Official Bent, and City Clerk Johnson. Others present: Parliamentarian Wendt. APPROVAL OF AGENDA Councilmember Bloyer, seconded by Councilmember Smith, moved TO MOVE ITEM 26 TO FOLLOW APPROVAL OF THE AGENDA. Motion passed 5 — 0. Councilmember Bloyer, seconded by Mayor Pearson, moved TO MOVE ITEM 32 TO FOLLOW ITEM 25. Motion failed 2 — 3. (Fliflet, Lundgren, Smith — nay) Councilmember Smith, seconded by Councilmember Flillet, moved TO REMOVE ITEM 32 FROM THE AGENDA. Motion passed 3 — 2. (Pearson, Bloyer — nay) Mayor Pearson urged the Council to consider the Library item due to the July 1s1 deadline for shifting the levy to the county for 2017 and joining the county system as a branch library. Planning Director Wensman postponed item 17 to a future date. Councilmember Fliflet, seconded by Councilmember Smith, moved TO REMOVE ITEM 6 TO ALLOW FOR DISCUSSION AT AN EXECUTIVE SESSION. Motion passed 3 — 2. (Pearson, Bloyer — nay) Councilmember Flillet, seconded by Councilmember Smith, moved TO REMOVE ITEM 23 FROM THE AGENDA. Motion passed 3 — 2. (Pearson, Bloyer — nay) Councilmember Fliflet, seconded by Councilmember Smith, moved TO MOVE ITEMS 30 AND 33 TO FOLLOW ITEM 25. Motion passed 5 — O. Councilmember Lundgren, seconded by Councilmember Smith, moved TO MOVE ITEM 15 TO FOLLOW ITEM 25. Motion passed 5 — 0. Amended agenda approved by unanimous consensus. ITEM 26: Parliamentarian Contract LAKE ELMO CITY COUNCIL MINUTES June 21, 2016 City Attorney Sonsalla reiterated her position previously stated to the Council that state statute dictates that the mayor or acting mayor shall preside over meetings. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO DISCONTINUE THE PARLIAMENTARIAN CONTRACT. Motion passed 5 — O. ACCEPT MINUTES Minutes of the May 3, 2016 Regular Meeting and June 14, 2016 Special Meeting were accepted as presented. PUBLIC COMMENTS/INOUIRIES Virginia Pleban, 8245 59th Street North, expressed disappointment in the Environmental Committee not helping with rain garden maintenance. Christine Nelson, 2871 Legion Avenue North, commented on the Finance Committee review of Parks Commission projects and asked that the Library Board hold meetings at times that are accessible to residents who work during the day. Dana Nelson, 2871 Legion Avenue North, urged the Council to support Parks Commission plans to improve Lions Park and keep it in its current location. PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Accept May 2016 Financial Statements 4. Accept May 2016 Assessor's Report 5. Accept May 2016 Building Department Report 7. Downtown Phase 1 Improvements — Approve Cooperative Agreement Payment No. 2 8. Downtown Phase 2 Improvements — Approve CO#1 Sewer Alignment Revisions Along Lake Elmo Avenue 9. CSAH 15 & 10th Street Intersection — Approve Cooperative Agreement Payment No. 1 10. 2016 Street, Drainage, and Utility Improvements — Pay Request No. 1 11. Inwood Trunk Watermain Improvements — Pay Request No. 2 12. Inwood Booster Station — Pay Request No. 1 14. Full Depth Patching — Accept Bids and Award Contract 16. Approve Exception to Accessory Structures in Front Yard — Resolution 2016-43 18. Section 34 Water Pressure Investigation — Approve Task Order No. 7 19. Hazardous Building Order, 8004 50th St. — Adopt Resolution 2016-48 20. Nuisance Property Abatement Order, 8139 38th St. — Adopt Resolution 2016-49 21. Authorize RFP for Information Technology Services 22. Amend Budget Schedule Page 2 of 6 LAKE ELMO CITY COUNCIL MINUTES June 21, 2016 24. Amending the Wastewater Treatment System Ordinance to Extend the Time for Connection Mayor Pearson, seconded by Councilmember Smith, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0. ITEM 25: Presentation and Acceptance of 2015 Comprehensive Annual Financial Report Jason Miller of Smith Schafer presented the Comprehensive Annual Financial Report. The report issued the highest opinion possible as a result of audit review of the City's current financial status. Councilmemher Bloyer, seconded by Councilmember Lundgren, moved TO ACCEPT THE 2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT. Motion passed 5 — 0. ITEM 30: Call for Public Hearing on Moratorium Planning Director Wensman reported that the current moratorium expires July 22, 2016 and presented options for extending the moratorium or allowing it to expire. Councilmember Fliflet, seconded by Councilmen:her Smith, moved TO DIRECT STAFF TO CALL A PUBLIC HEARING ON THE EXTENSION OF THE INTERIM ORDINANCE TO BE CONDUCTED BY THE CITY COUNCIL AT ITS REGULAR MEETING ON JUL Y S, 2016. Motion passed 5 — 0. ITEM 33: Wastewater Incentive Program Administrator Handt reviewed the information provided to the City Council and recommendations from the Finance Committee for an incentive of a 50% reduction in the SAC and connection fees to encourage residents to connect to municipal sewer. Cocnicilmember Fliflet, seconded by Councilmember Smith, moved TO ADOPT THE CONNECTION FEE AND SAC INCENTIVE OF 50% DISCOUNT FOR THOSE PROPERTIES WITH EXISTING ON -SITE SEWAGE TREATMENT SYSTEMS WHO CONNECT TO MUNICIPAL SEWER WITHIN ONE YEAR FROM THE DATE THE MAIN IS AVAILABLE TO THEIR PROPERTY. Motion passed ITEM 15: Approve Fish House Ordinance City Planner Wensman reviewed three amendments in the proposed ordinance update related to accessory structures to allow for fish houses to be placed on lake lots prior to a permanent structure being constructed. Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE THREE AMENDMENTS TO THE ACCESSORY STRUCTURE ORDINANCE: ALLOWING AN EXCEPTION FOR FISH HOUSES THAT MEET CERTAIN STANDARDS FROM THE Page 3 of 6 LAKE ELMO CITY COUNCIL MINUTES June 21, 2016 REO_ UIREMENT THAT A BUILDING PERMIT FOR A PRINCIPAL STRUCTURE BE ISSUED BEFORE AN ACCESSORY STRUCTURE CAN EXIST ONA LOT; STRIKING LANGUAGE IN SECTION 154.406, SUBD. D OF THE ZONING CODE THAT ALLOWS AN ACCESSORY STRUCTURE TO BE LOCATED NEARER A FRONT LOT LINE THAN THE PRINCIPAL STRUCTURE BY RESOLUTION OF THE CITY COUNCIL; AMENDING THE DEFINITION OF STORAGE OR TOOL SHED IN SECTION 154.213, SUBD. B BY INCREASING SQUARE FOOTAGE REQUIREMENT FOR A BUILDING PERMIT AND ADDING CLARIFYING LANGUAGE. Motion passed 4 — 1. (Pearson — nay) Mayor Pearson, seconded by Cotntcilmember Bloyer, moved TO ADOPT RESOLUTION 2016-47 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-138. Motion passed 5 — 0. ITEM 27: Tahlvn Park Improvements Administrator Handt reviewed the Parks Commission proposed improvements for Tablyn Park. C©uncihnember Bloyer, seconded by Mayor Pearson, moved TO APPROVE THE RECOMMENDED IMPROVEMENTS TO TA BL YN PARK SO THAT STAFF MAY OBTAIN QUOTES. Dave Moore, 8680 Stillwater Boulevard, stated he lives across the street from Tablyn Park and there is no parking there in the winter due to heavy use of the park. Mr. Moore also stated that the neighbors would like to see lighting installed and suggested a guard rail at the entrance to prevent cars from sliding into the culvert. Brian Butler, 3631 Laverne Avenue North, stated he takes his daughter to sled at Tablyn Park in the winter and the parking lot is packed. Mr. Butler suggested the Councilmembers visit the park to see that more parking is needed and the park is not conducive to baseball use. Councilmember Smith, seconded by Corntcilmember Fliflet, moved TO AMEND THE PRIMARY MOTION BY ADDING: "APPROVE AN EXPENDITURE OF UP TO $46,000 FOR STAIRS TO THE PARKING LOT, ADA COMPLIANT SWITCHBACK TRAIL AND ENTRANCE LIGHTING SO STAFF MAY OBTAIN QUOTES. " Motion passed 5 — 0. Primary passed as amended 4 — 1. (Pearson — nay). ITEM 28: 5th Street Irrigation Requirements Planning Director Wensman stated that staff is seeking clarification on standards for commercial irrigation standards. Stephen Mastey, consulting landscape architect, and Tim Malooly of Water in Motion provided detailed information on sprinkler systems and standards. Wensman reported that staff would continue to work with the consultants to separate public and private systems and bring revised standards back for Council consideration. 1TEM 29: MS4 Program — Public Meeting and Approve Annual Report Page 4 of 6 LAKE ELMO CITY COUNCIL MINUTES June 21,2016 City Engineer Stempski presented the highlights of the MS4 Annual Report for 2015 and reviewed 2016 key work plan tasks. Public hearing was held with no comments from the public. Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ACCEPT THE MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) ANNUAL REPORT FOR 2015, AND AUTHORIZE STAFF TO SUBMIT THIS REPORT TO THE MPCA BY JUNE 30, 2016. Motion passed 5 — O. ITEM 31: Lot Coverage Requirements as They Relate to Pools Planning Director Wensman reviewed the lot coverage requirements for swimming pools as it relates to impervious surfaces. Councilnzember Fliflet, seconded by Councilmember Lundgren, moved TO TABLE TO THE NEXT MEETING AND DIRECT STAFF TO LOOK FOR PAST RECORDS OF THE ISSUE. Motion passed 4 — 0 — 1. (Pearson — abstain) COUNCIL REPORTS Mayor Pearson: Expressed sadness over the passing of former employee Tom Bouthilet and acknowledged his work for the City. Councilmember Fliflet: Recognized volunteers' efforts at the Arts Center building, thanked volunteers and staff for their hard work during Clean Up Day. Attended two Finance Committee meetings, took calls from Village residents. Councilmember Smith: Thanked volunteers for assisting with Clean Up Day, attended Finance Committee meeting. Condolences to the family of Tom Bouthilet. Councilmember Lundgren: Farmers Market season begins Saturday, June 25`11. Reported that the Clean Up Day was very well attended. Councilmember Bloyer: Met with residents to discuss lake issues. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Worked with Planning Staff on a railroad crossing in the village, attended part of the LMC conference. Received five bids in resEonse to the Lions Park RFP. Noted a special closed session meeting will be held on June 301 at 5:00 as that was the most workable time and day for the majority of the City Councilmembers. Finance Director Bendel: Reminded the Council of the July 19`11 Finance Committee meeting from 5:00 — 7:00 p.m. to review department budgets. City Attorney Sonsalla: Reported on current projects and stated that the photo of three Councilrnembers together after adjournment of a Council meeting that has been circulating on the internet does not necessarily represent an open meeting law violation. Pae 5 of 6 LAKE ELMO CITY COUNCIL MINUTES June 21, 2016 Planning Director Wensman: Working on development review and landscaping/irrigation issues. City Engineer Griffin: Reported that City construction projects are moving along smoothly. Meeting adjourned at 11:39 pm. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Pae 6 of 6 TIII ". CITY. ( )1' Our to Proride Public SciTieff a Fiscal/yRespollsib/e 1.17.11 Preieninc he 0' Opt' ,ciace Cii,ri!r NOTICE OF MEETING City Council Meeting Tuesday, July 19, 2016 7:00 P.M. City of Lake Elmo I 3800 Laverne Avenue North Agenda A. Call to Order/Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes 1. June 21, 2016; July 5, 2016; July 5, 2016 Special Meeting D. Public Comments/Inquiries E. Presentations 2. Recognition of Mike Bouthlier s Years of Service to the City of Lake Elmo F. Consent Agenda 3. Approve Payment of Disbursements 4. Accept June 2016 Financial Statements 5. Accept June 2016 Assessor's Report 6. Accept June 2016 Building Department Report 7. Approval for Tax Abatement Payment for Valley Cartage 8. Approve Ordinance to Amend Building Regulations — Ordinance #08-147, Resolution 2016-60 9. Approve Paid on Call Firefighter Pay Increases to. Approve Resolution Authorizing Condemnation Proceedings — Resolution 2016-61 11. 2016 Street, Drainage, and Utility Improvements — Pay Request No. 2. 12. Inwood Trunk Watennain Improvements — Approve Pay Request No. 3. 13. Inwood Booster Station — Approve Pay Request No. 2. 14. Inwood Water Tower (No. 4) — Approve Pay Request No. 2. 15. Approve Agreement with Property Owner of 8004 50th Street for Repairs Related to Hazardous Building Abatement Orders 16. Approve Resolution Authorizing 3M Litigation — Resolution 2016-62 G. Regular Agenda 17. CSAH 13 (Ideal Avenue/Olson Lake Trail) Phase 1 Improvements — Resolution for Municipal Support 18, Northland Profonna 19. Street Naming Policy — Ordinance #08-144 20. Hunting Ordinance — Ordinance #08-142 21. Rain Garden Maintenance 22. Censure of Council Member Bloyer H. Council Reports I. Staff Reports and Announcements Adjourn TI 11:, CITY OF LAKE ELMO CITY OF LAKE ELMO PROCLAMATION WHEREAS: Mike Bouthilet joined the City of Lake Elmo on November 22, 1985 as a General Maintenance Operator, and WHEREAS: During the course of his 30+ years of service, Mike was promoted to Public Works Superintendent; and WHEREAS: Mike has guided his department through the expansion of miles of City streets and large public infrastructure projects; and WHEREAS: Mike has given his own personal time on many occasions to assist with projects and events in the City's parks; and NOW, THEREFORE BE IT RESOLVED, in recognition of his 30 years of service to the citizens of Lake Elmo, the Lake Elmo City Council and the Lake Elmo Parks Commission, we offer our sincerest congratulations to Mike Bouthilet and extend our heartfelt thanks, and our fondest wishes for a happy, healthy and extremely long retirement. Signed this 19th day ofJuly, 2016. Mike Pearson Mayor RIC LA:b3, o A YO COU CILCO U ICATIO DATE: July 19, 2016 CONSENT ITEM #3 MOTION AGENDA ITEM: Approve Disbursements in the amount of $1,770,637.86 SUBMITTED BY: THROUGH: REVIEWED BY: Patty Baker, Accountant Cathy Bendel, Finance Director Cathy Bendel, Finance Director SUGGESTED 0 ER OF BUSINES Introduction of Item ..... .............. Repo! 1/Presentation............... Administrator Questions from Council to Staff Call for Motion ........... ..... ..... Discussion ...... ............................ Action on Motion....................... S: ............ City Administrator ..... ....... ...........City ........ Mayor Facilitates ...... Mayor & City Council ...... Mayor & City Council . . ..... ..••••• Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $1,770,637.86 -- page City Council Meeting [Consent Agenda Item 31 July 19, 2016 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $1,770,637.86. No specific motion is needed as this is recommended to be part of the Consent Agenda. LEGISLATIVE HISTORY: NA BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description Payroll Taxes to IRS & MN Dept of ACH 15,648.56 Revenue 07/07/16 $ ACH Payroll Retirement to PERA 07/07/16 7,198.40 $ ACH Payroll Retirement to ICMA 07/07/16 1,200.00 DD7273- DD7328 40,921.41 Payroll (Direct Deposits) 07/07/16 $ 44540-44600 Account Payable 07/19/16 1 ,4 4.77 -- page 2 -- City Council Meeting [Consent Agenda Item 3J July 19, 2016 2775-2777 ACH ACH ACH ACH 180.00 3,781.25 $ 38 5.00 75,538.75 61,549.72 TOTAL I 1,7707637'86 Library Card R Bond Payment, Bond Payment, Bond Payment, Bond Payment, eimbursement 07 9 6 2009B 07/15/16 2013A 07/15/16 2014A 07/15/16 2015A 07/15/16 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of $1,770,637.86. ATTACHMENTS: Accounts Payable — check registers -- page 3 -- Accounts Payable To Be Paid Proof List User: PattyB Printed: 07/14/2016 - 10:39 AM Batch; 010-07-2016 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # ACEHARD Ace Hardware , inc 177587 06/15/2016 11.94 0,00 07/19/2016 Shop supplies 101-450-5200-42150 Shop Materials 177587 Total: 11.94 ACEHARD Total: 11.94 No 0000 ALEXAIR Alcx Air Apparatus, Inc 30106 06/23/2016 575.00 0.00 07/19/2016 Annual Compresser Services No 0000 101-420-2220-44040 RepairslMaint Eqpt 30106 Total: 575.00 ALEXAIR Total: 575.00 AMERICAN American Eng and Testing, Inc. 92283 06/30/2016 3,229.10 0.00 07/19/2016 Inwood Booster Station No 0000 601-494-9400-43030 Engineering Services 92283 Total: 3,229.10 AMERICAN Total: 3,229.10 ANINIALIIU Annual H otnane Society 8712 07/06/2016 600.00 0,00 07/19/2016 Animal Impound Fees 4/1-6/30/16 No 0000 101-420-2700-43150 Contract Services 8712 Total: 600,00 ANIMALHU Total: 600.00 BATBULBS Batteries Plus Bulbs 032-855410 07/06/2016 136.57 0.00 07/19/2016 Replacement battery ('or Ranger No 0000 101-420-2220-44(140 Repairs/Maint Eqpt 032-855410 Total: 136.57 BATBULBS Total: 136.57 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Page 1 Invoice Inv Date Amount Quantity Pint Date :scription Reference Task Type PO # ,e POLine # BERTFLSO Benelson's WO-210811-1 07/01/2016 75.20 0.00 07/19/2016 Paper supplies No 0000 101-410-1940-44300 Miscellaneous WO-210811- I Total: 75,20 BERTELSO Total: 75.70 BEUTEL Beutel Bruce 07/14/2016 1,500.00 0.00 07/19/20 I 6 Refund Sewer Access No 0000 602-000-0000-37240 Sewer Connecton Fee Revenue 07/14/2016 500.00 0.00 07/19/2016 Refund Sewer Connection No 0000 602-000-0000-37260 Sewer Connection Fees Municipa Total: 2,000.00 BEUTEL Total: 2,000.00 RIFFS Biffs Inc. W599431-599440 06/22/2016 755,74 0.00 07/19/2016 Portable Restroonis - Parks No 0000 101-450-5200-44120 Rentals - Buildings W599431-599440 Total: 755,74 RIFFS Total: 755.74 BJORKMAN Bjorkwan Barb 07/14/2016 1,500.00 0.00 07/19/2016 Refund Sewer Access No 0000 602-000-0000-37240 Sewer Connecton Fee Revenue 07/14/2016 500.00 0.00 07/19/2016 Refund Sewer Connection No 0000 602-000-0000-37260 Sewer Connection Fecs Municipa Total: 2,000.00 BJORKMAN Total: 2,000.00 BUBERL Buberl Black Dirt, Inc 18469 07/06/2016 40.00 0.00 07/19/2016 Mulch No 0000 101-450-5200-42250 Landscaping Materials 18469 Total: 40.00 BUBERL Total: 40.00 CB & 1 CB & 1 Constructors, Inc. Pay Request 2 07/12/2016 175,788.00 0.00 07/19/2016 Inwood Water Tower No 0000 601-494-9400-43030 Engineering Services Pay Request 2 Total: 175,788.00 CB & I Total: 175,788.00 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Page 2 Invoice # Inv Date Amount Quantity Pint Date ...scription Reference Task Type PO # ,e POLine CDW CDW CDW Government Inc, DLJ5020 06/21/2016 362.00 0.00 07/19/2016 Monitors No 0000 101-420-2400-42000 Office Supplies DLJ5020 Total: 362,00 CDW Total: 362.00 CENTPOW Century Power Equipment 692688 06/30/2016 11.95 0.00 07/19/2016 ['arts No 0000 101-450-5200-44040 Repairs/Maint Eqpt 692688 Total: 11.95 693087 07/06/2016 55,00 0.00 07/19/2016 Parts No 0000 101-450-5200-44040 Repairs/Maint Eqpt 693087 Total: 55,00 CENTPOW Total: 66.95 COMCAST Comcast 06/27/2016 7.93 0.00 07/19/2016 Monthly Service No 0000 101-420-2220-443(10 Miscellaneous Total: 7.93 COMCAST Total: 7.93 CTYBLOOM City of Bloomington Jun - 16 06/30/20)6 42,00 0.00 07/19/2016 Lab Bacteria Testing - June No 0000 601-494-9400-42270 Utility System Maintenance Jun - 16 Total: 42.00 CTYBLOOM Total: 42.00 CTYOAKDA City of Oakdale June 2016 06/30/2016 4,000,00 0.00 07/19/2016 New connections - water - June 20 I 6 No 0000 601-000-0000-20803 WAC due Oakdale June 2016 Total: 4,000,00 CTYOAKDA Total: 4,000.00 CTYOAKDP City of Oakdale 10000460-01- 06/30/2016 26,199.63 0.00 07/19/2016 Water Meter - South Pit 6/1/16-6/30/16 - No 0000 601-494-9400-43820 Water Utility 10000460-01- Total: 26,199.63 CTYOAKDP Total: 26,199.63 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Pagc 3 Invoice # Inv Date Amount Quantity Pmt Date .seription Reference Task Type PO # ..e POLine fi DADASF1EV Dadashev Dennis 07/14/2016 34.00 0.00 07/19/2016 Refund Mileage No 0000 101-410-1320-43310 Mileage Total 34.00 DADASHEV Total: 34,00 DWINC D.W. INC. 2969620 07/08/2016 70.45 0.00 07/19/2016 Repair vent saw No 0000 I 0 -420-2220-44040 Repairs/Maint Eqpt 2969620 Total: 70,45 DWEINC Total: 70,45 ELAMMERS Eekberg Lammers, P.C. 06 201 6 06/30/2016 3,567.47 0.00 07/19/2016 Prosecution No 0000 101-420-2150-43045 Attorney Criminal 06 2016 Total: 3,567.47 ELAMMERS Total: 3,567.47 FAINT Faint David 07/14/2016 1,500,00 0.00 07/19/2016 Refund Sewer Access No 0000 602-000-0000-37240 Sewer Connector Fee Revenue 07/14/2016 500.00 0.00 07/19/2016 Refund Scwer Connection No 0000 602-000-0000-37260 Sewer Connection Fees Municipa Total: 2,000.00 FAINT Total: 2,000.00 FASTENAL Fastcnal Company MNOAK14513 (16/30/2016 10,38 0,00 07/19/2016 Parts No 0000 101-430-3120-42210 Equipment Parts MNOAK14513 Total: 10.38 FASTENAL Total: 10.38 FURYDODG Fitly Dodge Chrysler Lake Elmo 06/27/2016 77,41 0,00 07/19/2016 Repairs No 0000 I 01-430-3120-44040 Repairs/Maint Eqpt Total: 77.41 FURYDODG Total: 77.41 AP - To Be Paid Proof -List (07/14/16 - 10:39 AM) Page 4 Invoke # IIIV Date z-1 mount Quantity Pint Date ascription Reference Task Type P() # POLine # GRAPH ICR Graphic Resources Inc 55646 07/05/2016 214.00 0.00 07/19/2016 Envelopes No 0000 101-410-1520-42030 Printed Forms 55646 Total: 214.00 GRAPH ICR Total: 214,00 HARDDRIV Hardrives, Inc. Pay Request 2 07/12/2016 322,633.40 0.00 07/19/2016 2016 Street, Drainage & Utiliiy No 0000 409-480-8000-43030 Engineering Services Pay Request 2 Total: 322,633.40 HARDDRIV Total: 322,633.40 HOWARD Howard Tim 3515 LE Ave 07/14/2016 1,500.00 0.00 07119/2016 Refund Sewer Access No 0000 602-000-0000-37240 Sewer Connector Fee Revenue 3515 LE Ave Total: 1,500.00 3515 LE Ave - 07/14/2016 50(1.00 0.00 07/19/2016 Refund Sewer Connection No 0000 602-000-0000-37260 Sewer Connection Fees Municipa 3515 LE Ave - Total: 500,00 HOWARD Total: 2,000.00 INNOVAT Innovative Office Solutions 1237487 07/05/2016 134.10 0.00 07/19/2016 Supplies No 0000 101-410-1320-42000 Office Supplies 1237487 Total: 134.10 1237801 07/06/2016 12.67 0.00 07/19/2016 Supplies No 0000 101-410-1320-42000 Office Supplies 1237801 07/06/2016 13.53 0.00 07/19/2016 Supplies No 0000 101-410-1910-42000 Office Supplies 1237801 Total: 26.20 1NNOVAT Total: 160.30 JANIKING Jani-King of Minnesota, Inc MIN07160378 07/01/2016 326.65 0.00 07/19./2016 Cleaning Services - City Hall No 0000 I 01-410-1940-44010 Repairs/Maint Contractual Bldg M1N07160378 Total: 326.65 JANIKING Total: 326.65 kathfuel Katli Fuel Oil Service Co 559327 06/28/2016 756.40 0.00 07/19/2016 Fuel No 0000 101-430-3100-42120 Fuel, Oil and Fluids AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Page 5 Invoice # in' Date Amount Quantity Pmt Date 2scription Reference Task Type PO # POLine # 559327 Total: kathfuel 756.40 756.40 KROMSCHR Kroinschroeder Jerry 07/14/2016 500.00 0.00 07/19/2016 Refund SewerAccess No 0000 602-000-0000-37260 Sewer Connection Fees Municipa Total: 500.00 KROMSCHR Total: 500.00 KWIK Kwik Trip Inc 07/02/2016 66.54 0.00 07/19/2(116 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids Total: 66.54 KWIK Total: 66,54 Landscap Landscape Architecture, Inc TO 21 07/05/2016 220.00 0.00 07/19/2016 Savona 4th No 0000 S03-000-0000-22910 Developer Payments TO 21 Total: 220,00 TO 24 07/05/2016 497.50 0.00 07/19/2016 Savona 1-111 - No 0000 803-000-0000-22910 Developer Payments TO 24 Total: 497.50 TO 30 07/05/2016 664.80 0.00 07/19/2016 Wildflower No 0000 803-000-0000-22910 Developer Payments TO 30 Total: 664.80 TO 31 07/05/2016 121.60 0.00 07/19/20 I 6 Kwik Trip No 0000 803-000-0000-22910 Developer Payments TO 31 Total: 121,60 Landscap Total: 1,503,90 LEASSOC Lake Elmo Associates, LLP 07/14/2016 7,500.00 602-000-0000-37240 Sewer Connector' Fee Revenue 07/14/2016 2,500.00 602-000-0000-37260 Sewer Connection Fees Municipa Total: 10,000.00 LEASSOC Total: 10,000.00 LEOII. Lake Elmo Oil, Inc. 06/30/2016 101-420-2220-42120 Fuel, Oil and Fluids 0.00 07/19/2016 Refund Sewer Access 0.00 07/19/2016 Refund Sewer Connection 77.25 0.00 07/19/2016 Fuel No 0000 No 0000 No 0000 AP - To Be Paid Proof List (07i14/16 - 10:39 Ai\4) Page 6 Invoice Inv Date Amount Quantity Pint Date escription Reference Task Type PO # POLine # Total: 77.25 LEOIL Total: 77.25 Lillie Newspapers Inc. Lillie Suburban Acct 007148 06/30/2016 179,55 0.00 07/19/2016 Notices No 0000 101-410-1320-43510 Legal Publishing Acct 007148 Total: 179,55 Lillie Total: 179.55 LOFF Loffler Companies, Inc. 2271019 07/01/2016 391..28 0.00 07/19/2016 Copy machines overages and base No 0000 1 01-410-1940-44040 Repairs/Nlaint Contractual Eqpt 2271019 Total: 391.28 LOFF Total: 391.28 NIACIN EY Maguey Construction, Inc Pay Request 2 07/08/2016 85,823.00 0.00 07/19/2016 Inwood Booster Station No 0000 601-494-9400-43030 Engineering Services Pay Request 2 Total: 85,823,00 MAONEY Total: 55.823.00 M ARON EYS Maroney's Sanitation, Inc 631744 07/07/2016 112.94 0.00 07/19/2016 Trash Services - City Hall No 0000 101-410-1940-43840 Refuse 631744 07/07/2016 49.71 0.00 07/19/2016 Trash Services - Fire No 0000 101-420-2220-43840 Refuse 631744 07/07/2016 216.67 0.00 07/19/2016 Trash Services - PW No 0000 101-430-3100-43840 Refuse 631744 07/07/2016 216.67 0.00 07/19/2016 Trash Services - Fire No 0000 101-420-2220-43840 Refuse 631744 07/07/2016 49.89 0.00 07/19/2016 Trash Services - Libraiy - No 0000 206-450-5300-43840 Refuse 631744 Total: 645.88 MARONEYS Total: 645.85 MENARDSO Menards - Oakdale 7894 07/05/2016 23.99 0.00 07/19/2016 Station Supplies No 0000 101-420-2220-44010 Repairs/Maint Bldg 7894 Total: 23.99 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Page 7 Invoice # Inv Date Amount Quantity Pint Date ascription Reference Task Type PO # P MEN ARDSO Total: 23.99 IVIENARDST Menards - Stillwater 90146 06130/20 I 6 53.71 0.00 07/19/2016 Landscape supplies 101-450-5200-42250 Landscaping Materials 90146 Total: 53.71 MENARDST Total: 53.71 No 0000 METCOU Metropolitan Council 1057529 07/06/2016 1,289.58 (1.00 07/19/2016 Waste water services No 602-495-9450-43820 Sewer Utility - Met Council 1057529 Total: 1,289.58 METCOU 'rota': 1,289.58 0000 METSAC Metropolitan Council Discount 07/14/2016 -571.55 0.00 07/19/2016 SAC Charges - Early Pay discount No 0000 602-000-0000-37220 SAC Early Pay discount/revenue Discount Total: -571.55 June 2016 07/14/2016 57,155.00 0.00 07/19/2016 SAC Charges June 2016 No 0000 602-000-0000-20802 SAC due Met Council June 2016 Total: 57,155.00 METSAC Total: 56,583,45 NORMAN Norman James, 1.,LC 07/14/2016 3,376.34 0.00 07/19/2016 Tax Abatement No 0000 101-000-00(10-31010 Current Ad Valorem Taxes Total: 3,376.34 NORMAN 'Fatal: 3,376.34 NORTHDAL Norilidale Construction Co. INC Pay Request 3 07108/2016 362,750.77 0.00 07/19/2016 Inwood Trunk Watennain No 0000 601-494-9400-43030 Engineering Services Pay Request 3 Total; 362,750.77 NORTHDAL Total: 362,750.77 ONECALL Goofier State One Call 6060487 06/30/2016 688.50 0.00 07/19/20 l 6 Monthly tickets No 0000 101-430-3100-43150 Contract Services 6060487 Total: 688.50 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Page 8 Invoice # Inv Date Amount Quantily Pint Date ascription Reference Task Type PO # .e POLine # ON ECALL Total: 688,50 AVM PINKY Pinky's Sewer Service, Inc. 72706 07/06/2016 100.00 0.00 07/19/2016 Pump 2 tanks No 0000 206-450-5300-44010 Repairs/Maint Bldg 72706 Total: 100.00 PINKY Total: 100,00 PIONEER! Pioneer Rim & Wheel Company 1-340647 06/29/2016 9,56 0,00 07/19/2016 Parts No 0000 101-430-3120-42210 Equipment Parts 1-340647 Total: 9.56 PIONEER! Total: 9.56 REGIONS Regions Hospital 7613144 06/30/2016 2,100.00 0.00 07/19/2016 EMS Training contract renewal No 0000 101-420-2220-44370 Conferences & Training 7613144 Total: 2,100.00 REGIONS Total: 2,100.00 RIVRCOOP River Country Cooperative 06/30/2016 284,10 0,00 07/19/2016 fuel No 0000 1.01-420-2220-42120 Fuel, Oil and Fluids Total: 284.10 RIVRCOOP Total: 284.10 RYLAND Ryland Homes Escrow Refund 07/14/2016 65,000.00 0.00 07/19/2016 Hunter's Crossing - multiple No 0000 803-000-0000-22900 Deposits Payable Escrow Refund Total: 65,000.00 RYLAND Total: 65,000,00 SAMBATEK Sarnbatek, Inc 7849-7850 06/23/2016 977.46 0.00 07/19/2016 General Services No 0000 101-410-1910-43150 Contract Services 7849-7850 06/23/2016 750,00 0.00 07/19/2016 01' ordinances No 0000 101-410-1910-43150 Contract Services 7849-7850 Total: 1,727.46 AP -To Be Paid Proof List (07/14(16 - 10:39 AM) Page 9 Invoice ti 111V Date Amount Quantity Pint Date 2scription Reference Task Type PO 4 ,e POLine SAMBATEK Total: 1,727.46 SMITHSCH Smith Schafer & Associates,LTD 39575 06/29/2016 2,675.00 0.00 07/19/2016 Final Billing 101-410-1520-43010 Audit Services 39575 Total: 2,675.00 SM II-TISCH Total: 2,675.00 SPACECO Spaceco, Inc 07/08/2016 803-000-0000-22910 Developer Payments Total: SP ACECO 5,868.42 0.00 07/19/7.016 Refund Developer Escrow - Meijer 5,868.42 5,868.42 No 0000 No 0000 SQUADRIT Squadrito Frank 07/14/2016 500.00 0.00 07/19/2016 Refund Sewer Connection No 0000 6(12-000-0000-37260 Sewer Connection Fees Municipa "Fond: 500.00 SQUADRIT Total: 500.00 TKDA TKDA, Inc. 002016001184 07/06/20 I 6 585.50 0.00 07/19/2016 Water & Sanitary Sewer No 0000 601-494-9400-43030 Engineering Services 002016001184 07/06/2016 585.50 0,00 07/19/2016 Water & Sanitary Sewer No 0000 602-495-9450-43030 Engineering Services 0020 I 6001184 07/06/2016 292.74 0.00 07/19/2016 Water & Sanitary Sewer No 0000 603-496-9500-43030 Engineering Services 002016001184 Total: 1.463.74 002016001937 06/29/20 I 6 1,322.05 0.00 07/19/2016 Water Pressure Investigation No 0000 601-494-9400-43030 Engineering Services 002016001937 Total: 1,322.05 002016002045 07/05/20 I 6 119.33 0.00 07/19/2016 Eagle Point Blvd No 0000 409-480-8000-43030 Engineering Services 002016002045 Total: 1 I 9.33 TKDA Total: 2,905.12 TOWNCTRY Town & Country Cleaning Co 716965 07/01/2016 370.00 0.00 07/19/2016 July Cleaning 206-450-5300-44010 Repairs/Maint 13Idg 716965 Total: 370.00 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) No 0000 Page I 0 Invoice t nv Date TOWNCTRY VOLFIRE Volunteer Firefighter's Assn 07/08/2016 01-420-2220-44330 Dues & Subscriptions Total: New Member 07/08/2016 101-420-2220-44330 Dues & Subscriptions New Member Total: VOLFIRE Total: WASI-1-REC Washington County 07/06/2016 101-410-1320-43150 Contract Services 07/06/2016 803-000-0000-22910 Developer Payments Total: WAS1-1-REC Total: WENSMAN Wensman Stephen 07/07/2016 101-410-1910-44330 Dues & Subscriptions Total: WENSMAN Total: XCEL Xcel Energy I 01-450-5200-43810 602-495-9450-43810 101-430-3160-43810 101-430-3160-43810 101-420-2220-43810 101-410-1940-43810 101-430-3160-43810 101-450-5200-43810 07/05/2016 Electric Utility 07/05/2016 Electric Utility 07/05/2016 Street Lighting 07/05/2016 Street Lighting 07/05/2016 Electric Utility 07/05/2016 Electric Utility 07/05/2016 Street Lighting 07/05/2016 Electric Utility Amount Quantity Pint Date ascription Reference Task Type PO # POI # 370.00 275.00 0.00 07/19/2016 Renewals 275.00 11.00 0,00 07/19/2016 New Member I 1.00 286.00 368.00 230.00 598.00 598.00 0.00 07/19/2016 Recordings 0.00 07/19/2016 Recordings 122.00 0.00 07/19/2016 Certificate renewal 122.00 177.00 42,12 223.40 41.14 26.91 331.39 397.51 36.12 11.99 0.00 07/19/2016 0.00 07/19/2016 0.00 07/19/2016 0.00 07/19/2016 0.00 07/19/2016 0.00 07/19/2016 0.00 07/19/2016 0.00 07/19/2016 AP - To Be Paid Proof List (07/14116 - 10:39 AM( Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services No No No No No 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Inv Date Amount Quantity Pint Date .scription Reference 07/05/2016 101-450-5200-43810 Electric Utility 07/05/2016 101-450-5200-43810 Electric Utility 07/05/2016 601-494-9400-43810 Electric Utility 07/05/2016 I 01-430-3160-43810 Street Lighting 07/05/2016 I 01-450-5200-43810 Electric Utility 07/05/2016 602-495-9450-43810 Electric Utility 07/05/2016 602-495-9450-43810 Electric Utility 07/05/2016 101-420-2220-43810 Eleatic Utility 07/05/2016 101-450-5200-43810 Electric Utility 07/05/2016 101-430-3160-43310 Street Lighting 07/05/2016 101-430-3160-43310 Street Lighting 07/05/2016 101-450-5200-43810 Electric Utility 07/05/2016 101-450-5200-43810 Electric Utility 07/05/2016 101-430-3100-43810 Electric Utility 07/05/2016 601-494-9400-43810 Electric Utility 07/05/2016 I 01-430-3160-43810 Street Lighting, 07/05/2016 206-450-5300-43810 Electric Utility 07/05/2016 602-495-9450-43810 Electric Utility 07/05/2016 601-494-9400-43310 Electric Utility 07/05/2016 101-450-5200-43810 Electric Utility 07/05/2016 101-430-3160-43310 Street Lighting 07/05/2016 101-430-3160-43810 Street Lighting AP - To 13e Paid Proof List (07/14/16 - 10:39 AM) 40.60 0.00 35.97 0.00 2,314.65 0.00 47.83 97.25 0.00 19.94 0.00 17.7! 0.00 319.38 0.00 45.07 0.00 1,893.10 0.00 33.73 0.00 17.64 0.00 759.33 0,00 610.56 0.00 28.95 0.00 13.23 0.00 545.80 0.00 168.37 0.00 177.97 [4,42 47.44 40.58 07/19/2016 07/19/20 I 6 07/19/2016 Utility Services Utility Services Utility Services 0.00 07/19/20 16 Utility Services 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 07/19/2016 Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services Utility Services 0,00 07/19/2016 Utility Services 0.00 07/19/2016 Utility Services 0.00 07/19/2016 Utility Services 0.00 07/19/2016 Utility Services Task Type PO # POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 Invoice # Inv Date Amount Quantity Pint Date :scription Reference Task Type PO tt ..e POLine # 07/05/2()16 1,551.70 0.00 07119/2016 Utility Services No 0000 601-494-940D-43810 Flectric Utility Total: 9,896.85 XC EL Total: 9,896,85 Report 'Iotal: 1,164,136,77 AP - To Be Paid Proof List (07/14/16 - 10:39 AM) Page 13 Accounts Payable To Be Paid Proof List Uscr: PattyB Printed: 07/14/2016 - 11:19 AM Batch: 011-07-2016 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine SW/WC SW/WC Service Cooperatives 06/28/2016 17,298.00 0.00 07/19/2016 August Premium No 0000 101-000-0000-21706 Medical Insurance Total: 17,298.00 SW/WC Total: 17,298.00 Report Total: 17,298.00 AP- To Be Paid Prool List (07/14/16 - 11:19 AM) Page 1 LAKE FL .-1 0 YO COU CIL CO IC T 0 DATE: July 19, 2016 CONSENT ITEM #4 MOTION AGENDA ITEM: June 2016 Financial Reporting SUBMITTED BY: Cathy Bendel, Finance Director THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Kristina Handt, City Administrator SUGGESTED ORDER OF BUSINESS. Introduction of Item.... ..... Administrator ...... ....... Administrator Questions from Council to Staff ..... ......... ..... ................... Mayor Facilitates Call for Motion ........ ........ ........ ..... ............... .......... ......... Mayor & City Council Discussion .............. ..... ........................... ................ ......... Mayor & City Council Action on Motion............. ..... ............„........... ..... . ...... ..... Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: NA SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the June 2016 Financial Reporting Packet. No specific motion is needed as this is recommended to be part of the overall approval of the Consent Agencla. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find the comparative financial statements for the month of June 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016 Budget. -- page 1 -- City Council Meeting [Consent Agemla Item #4J July 19, 2016 GENERAL FUND: Revenues: Total revenue for the month was 93.2% above budget for the month bringing the year to date to 55.2% better than budget. The most significant budget to actual revenue variances are as follows: The annual recycling grant proceeds of $15.7k were received in June but were budgeted to be received later in the year. Cable Franchise revenue was I I 8.3°/0 above the budgeted amount due to the Cities increased share of the franchise revenue. Expenses:. Total expenses for the month were 72.8% below budget for June bringing he year to date expenses to 31. I% lower than budget. The following summarizes variances of note: General: • General Government expenses were 16.9% higher than budget for the month bringing the year to date expenses to 26.1% higher than budget. This was primarily due legal expenses far exceeding budget and the 3M litigation costs were the cause. Total Public Safety expenses were 85.0% lower than budget for the month bringing the year to date expenses to 52.6% lower than budget. This was primarily due to not yet having received the billing from WA Cty for Policing Services for the first half of the year. . Public Works - The total Public Works expenses were 84.7% lower than budget for the month bringing year to date expenses to 54.5% better than budget. This is primarily due to the Seal Coating and Cracking filling to not yet having received the progress billings as anticipated in the budget. The project is on schedule and costs will be within the budgeted amounts. This is just a timing issue. In summary, the June revenues were 93.2% better than budget and the expenses were 72.8% lower than budget resulting in a net income of 103.3% better than budget. On a year to date basis, the revenues are 26.1% above budget and the expenses were 31,1% less than budget resulting in a net income of 75.7% better than budget year to date. City Council Meeting [Consent Agenda hem #4] July 19, 2016 LIBRARY FUND: The net income for the Library Fund for the month of June was $1.6k over budget (10.7%) bringing the year to date to $54.9 better than budget. The ending cash balance as of the end of June is $150.6k. RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the attached June Financial Report. ATTACHMENT: 1. June Financial Reports City of Lake Elmo 7/1912016 Dinit to Actual Comparative For the month endine June 30. 2016 101-General Fund Summary Bv Deeartment Full Year MONTI l \'TD DEPT 410 - GENT. GOV'T UUDGET BUDGET ACTUAL Variance (5) Variance Or'o) BUDGET ACTUAL Variance (5) Varianc e 2016 %?date Nloial Motvonli vonth ID YID YTD rlD EINU E Total Revenue 3,415,51432 27.76% 127,435.10 246.176,95 118,741.95 93,18%, 585,84800 967,640.71 381,792.71 65.1 (71-%'0 EXPENSE -roil Mayor & Council 45,955,32 47,66% I ,675.110 2,312.58 (637.58) -38.06% 12,050.00 21,903.84 (9,853,84) -81.77% Total Administration 36(1,997,50 93.18"/0 27,443,66 48,487.91 (21.)144,25) -76.68% 197,1123.75 336,367.36 (139,343.61) -70.72% Total ElectIons 15,800.00 7-59% 0.00 0.00 0.00 0.00",/,, 950.00 1,20(1.00 (250.00) -26.32% Total Finance 124,835.30 56.32% 8,673.28 8,495.09 178.19 2,05% 74.413.81 70,301.62 -1,112.19 5.53% Total Manning 6, Zoning 284,682.35 43.84% 34,606.72 21,578.51 13,028.21 37,65% 142,851.18 124,793.97 18,057.21 12,64%, Total Engineering Services 48.0110.00 38.67% 4,000.00 6,348.32 (2,348,32) -58.710/, 24,11011.011 18,559.55 5,440.45 22.67% Total City Ilall 55,082.00 55,641)0 4,461.00 7,336.73 (2,875.73) -64.46% 27,541.00 30,645.62 (3,104,62) -11.271)1, 'Total General Government 935,352.47 64.55% 80,859.66 94,559.14 (13,699.48) -16.94%; 478,829,74 603,771.96 (124.942„221 -26.09% DEPT 420 - PUBLIC SAFETY Total Police 527,060.47 0.12% 263,530.24 0.110 163,530.24 1011.110% 263,530.24 634.22 262,896.02 99.76% Total Prosecution 54,700.011 41.197',, 4,5011,011 3,570.58 929.42 2.0.650/, 27,300.011 22,530,76 4,769.24 17.471)0 Total Fire 377,231.71 43.00% 33,1)71.45 23,983.30 9,088.15 27.4850 203,6411.85 162,202.42 41,438.43 20.35% Total Fire Relief 37,323.00 0,00% 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00% Total Buildiug Inspections 260,765.91 40.83% 20,665.08 16,15194 4,513,14 21.840/, 130,605,45 106,470.76 24,134.69 18,48% Total Entergenc). Conummications 7,400AI 50.61/,, 1,850.00 3,745.00 (1,895.00) -102.43% 3,700,00 3,745.011 (45310) -1.22% Total Animal Control 7,550000 54,97% 650,00 1,195.110 (545.0)1) -83.85% 3,65(1.110 4,150.10 (500.00) -13.7r./., Total Public Safety 1,272,031.09 23.56% 324,266.77 48,645.82 175.620.95 54.16% 632,426.54 299,733.16 332,693.38 52.61% Summary_ 1 I MONTH YTD BUDGET ACTUAL Variance (SI Variance (00) BUDGET ACTUAL Variance (5) Variance (%) DEPT 430 - PUBLIC WORKS Month Month Mninli NIonill \'TD YTD \'TD YID Tul)! PliblIC Works 411,284,53 57.28% 34,746.50 38,713,39 (3,966.89) -11.42"/e 234,494.76 235,583.76 (1,0891111) -11.46% Total Streets 413,1100.00 I 418.011% 376,7611.011 22,536.09 354,223,91 91.112% 391,1160,110 58,573,30 332,486.70 85.02% Total lee & Snow Removal 87,250,00 5.347/0 1,2511,011 0,00 1,250.00 100,00% 43,750,00 4,655.87 39,1194,13 89.36"/e Tohil Strcel Lighting 26.4110,00 47.64% 2,200.011 2,13327 66,73 3.03 'Ye 13,200,011 12,575,96 624.04 4,73 7. Total Recycling 5.900,00 0.00% DAM 0.00 201/.00 100,00% 2,950,00 0,110 2,950,00 100.00",4, Total Tree Program I ,000,00 61.45% 500.00 0.110 500,00 100,00% 500.110 614.50 (114.50) -22.90% Total Mille Works 944,834.53 33,02% 415,656,50 63,382.75 352.273.75 84 , 75 % 685,954,76 312,003.39 373,951.37 DEPT 450 - CULTURE, RECREATION Total Parks & Recreation 211.320.23 39.40% 17,349.09 15,728.41 1,620.68 9.3400 119,626,12 91,148.44 28,477,68 23.810'O rE &Telephone 81,976,00 511.50'Vo 7,400.00 5,834,68 1,56532 21.15% 45,05601 41,398,66 3,657.34 8,12% GRAND TOTAL ALL EXPENSES 3,465,51432 37.70%, 845,532.02 222,316,12 615,815,911 72,83% 1,961,893.16 1,306,656,95 610,1811,21 31.104 SUB TOTAL NET INC OVER EX1' 211,1100,00 -1695,118% (7)8,097,02) 23,860,83 , 734,557.85 102.29% (1,376,045.16) (339,1)16,24) 991,972.92 -72.09% DEPT 460 - COMP AD.1 20,1100,00 0,00% 0.00 0.00 0.00 0.00% 20,000,00 0,00 2.0,000.00 100.0016 DEPT 490 - CONTINGENCY E(NI) IWO 0,00°/e 0,00 0.00 1/.0(1 0.00% 0.00 0.00 0.00 0.00% Dela Service increase 0,00 0.00'4 0,00 0.00 0.00 0,00% 0,00 0.00 0.00 0.00% DEPT 493 - 0111 FINANCING 0.00 0.00% 0.00 0.00 0.00 0.00(0 0,00 0.00 0,00 0,0000 GRAND TOTAL ALL 1)EPTS 3,485,514.32 37.49% 845,532.02 222,316,12 615,815.90 7 2. 3 % , 1,981,893,16 1,306,656.95 630,180.21 31,80% NV( Income over Expenses 0.00 0.011% (718,097.02) 23,860.83 741,957,85 I 113.32"/e (1,396,045.16) (339,)116,24) 1,057,028.92 75,727,, Summary) Cits or Lake Elmo io Actual C4400araiivc For 63, month end..., Jim, 30. 2011' I 01,-General Food Der30 I3v ficidari meal 3)L11.11,410 Lit1S11, GO% 'T ILE8-F,N Cullum Ad Valorem 'Linic8 Doi mi(,leo( AJ Valorem Ti, ,es Mobik 111,1,2 TAN Penally St Inicirn on Taw.' Liquor Livia.: Wasielouler Liorniic Conieral Coniocior License ConIraciur license Building Perron RcIn_spoci lecs Hooting Pennila Plumbing Porrnik Animal 1 irenre (130W) Hunting rermil 131assagellirrapy LivernaLL ft ISA-7,1a intrnaoct Slain File Aid PIRA 3,0 113,9 cling Grain 131i8c Stole CiandSurrliaroe Rev Cabin Franchise Itctenue Zoning 8: Subdivision 1131) rian Check 1333 %dr of Crpic, ticotis. Mari As3L00ncut SCA.:11e5 Clean I ip Do Cable Operation 110inibuiranneta kltscellaneriut Penniir Fire 110131,10 Reocruir Aliwellancona Eainind3 Odn3lionsi licvemic N'car MIDGET 2016 9,lo claw Alonit 2,033,198.00 15,11184013 12.01104111 1.57.508.110 7110,00 I 1,0110.00 1,0811.00 0,110 2.5011.310 5118,201400 4,110 38,0030/0 46,800.011 2,500.00 25,0011.00 2,750,00 1504111 101,096,00 41,500.00 2,749,011 15,500.310 5,004,00 45,1100,00 27,500,00 278,129,011 t 75.011 1,215.00 2,000,011 4,11011.00 45,000,00 14110 500.00 2,500,00 55,00101 0.00 I 3,485,514.110 (1, 0,04)130 (1,1tilvo 0.110% 61.82% 64.29% 100.00% 84,011% 71.41% 0.110% 180,14% 88.13%8 59.1111% I41.5H% 55.09% 0410% 0.00% 0.00% 0.00% 101.21% 1792.1010 218,26% 3/1,64% 15.91% 87.05% 145,6S% 4400% 27.63% 58.85% 0.00% 0.093/0 95.35% 100.00% 27.74%1 1131,1 0.00 0 Oil 0.00 0,00 0410 551(1 0.00 201400 60,000.00 0.00 4,000.00 5,400410 40,00 8 4410.00 300.00 73.110 0.00 0.00 000 QUO 230,00 0.00 3.0011.00 29.000.00 213.00 150.00 2,000 00 13100330 44100.00 OLIO 0.00 300 00 13,500.011 1127.4.8.5.(I0 7,047.016 mr)NTI ACTUAL Variance LS) Varianca !numb 0.00 0410 0.00 0.00 0410 0.00 1,080.00 0,00 300.00 59.963.42 0.011 9,11,0.30 9,605.00 1211.011 11,547.20 0.00 0.011 0.00 0.00 0,110 15,651300 0.011 98,218%41 13173.00 34.343,17 15.30 300.00 4(4)41 0.00 3,854,65 0.00 501400 U.00 OLIO 11 09 0 Oil 0410 0 90 90 0,00 1.0.80 011 0.00 100.00 (38.581 0.00 5,166 30 4,205.00 Si/ 00 6.547.2.0 (500.001 (75.00) 04)41 0.18.1 0 00 1 5.65S.00 050.001 98,211341 (1,525.00/ 3,343.47 14.501 150.00 (2,0)30 ().000.00 1143.35) 0.00 5 00.11LI 1300431) ( 12,5 00.00 ) 241,170.93 118.-41.93 11.003', 11,00% 11.00), 0 003,, 0.00'3 0.00°3 100.00' 0.00% SO.014% 4406° 0,00'., 1731688 77.87% 200111% 140.948, -100.007., 0.003, 0.110% 0.110°., I 00.008, -11111.00% 100.00% .50.33% 1.54.39a 100.008i. -,100.111104 I 041.008„ -3.63% 0,00% 100.00% -11841/08ii .100.00° `r. 0.003, Y (1) 0.00 0,00 OLIO 0.011 0.341 8,000.00 8.10,00 0.00 1,300,00 235,000.00 0.011 16,001400 20,900.00 2.20 00 0_300481 1388300 75410 0.00 0.00 0,00 0,03) 51,348,00 43,000.00 104Y-1140u 3 1.011000 55.01 )70.011 2.003.110 22.500.110 UZI 0,00 1,7141..113) 25,41011.05 5.85.848.1111 ACILLAL, Variana 143 YTD VT() YalianCe Cal YID VII) Variance' 01)[04 2,13'1.40 (C2139,6 1 (N:.00:: Palioui WA Ciy iclaied 131 DIIX iVfiCii parcel '(') ''ii0,1 ).))C:i 0.00% ° 0,Ai30' " 0.00 0 00% 61:::'S'f'i-L.11311 150.00 ( 1 ,22.14)(1),:00:;) 0.00 100.00% ,. 2L. N°3 :Cs) 171 3:4:, 30.22:911°10').4°0" 1 2 7 , 'i5310(1:: ,fU:7 !.,I1 68,431.72 52,451.72 20,347410 3 5902 ,0771 1 ,:,,,,35) 1 03574 :17) _:,; ,,ri , 331:533-15,,,0,1; 4 li .' .21 47 (10,7 i r'.'01-1r)),,r'' ))1' 0,00 25,5891 4:".,:i0;11, -1 05 0111:."0.(xi5n))11i',:.; (790 00) 7.17'21.5'67:: 3Q1'4('11)/ (75.00) 0.131 0.00 0 00% 0133:4182:000, 14,04.0 13,681.00 I 211 70 : 4131 03. -,,,i 08.218,41 51218.41 118.70); ACIME gm:0er than biuldr,3 title lo an incrtased share of markci 10.623 00 025.00 6.23% 211,117.97 80.117,77 61.163, 117.34 02.34 113,151., 1,770.130 1.400410 37838% 0.00 1248)0.001 - I U0,008 -„ 1,105.011 1395.001 -44.73.T, 26.451.80 3.981.811 17.70% OM° 0,11n 0.001, 3011.1111 .501.110 1310.001, 3.337.22 1.637,22 96.31% 0.00 (23,001),031 -100,00% 987.641071 331.792:71 8,17% Ruiluuhs Ihus frmu 112 ,,um lotincs and I I no% cutrimeionil mita Rt.:1km ihus irom 112 (100' humus uthi 11 uumm63hiu1 unit, De33.4,3 Full Yen, MON111 YTI) FA PC\SF. II1111(7L-T BUDGET ACTUAL Vomit -ire 151 VBrinnr0 CO FL+11IE1- ACTUAL 12'oriauccl03 Va,im,er 0u.1 1110. 31u}ur&Council 2016 ",. i0 r(fllc 111nn01 Slnndt Mont, Month 5i 111 'CI 11 i 117 61LI 1' F Salaries 25,690.00 0.003!a II 00 0.00 0.00 0,0117„ 0110 0,011 0.00 0P510 FICA C-onlri0mion5 1,592.78 0.110' 0,00 0,11)) 0,9,5 0.00'0 0.00 0210 0,00 (1,007, I,Icdicalc 170,11 adoua 372.54 0.00% II,0)i 11,00 0.00 0210'0 0,00 02)0 U.(W On0"o Workr'r ('OII,(`en.sattou 3011-011 2.03% 300.00 0,00 3011-0') IIx7.00'.0 300,1111 7.90 292.10 '(7.37°-, \I i1c,p1, 500-00 0,011% 1,5.00 210 123.00 1003)000 25000 0110 750.011 (005914 111isa014uc0a, 5,000,100 182.04% 1,1111 1,030.00 (1,630.09)-100.02 5,000,00 9,132.00 (4,132001-876-1% 1371c0 s 530scnptioa. 11„5110,511 110.997'0 1,000,00 65-' 55 317.12 31740) 6,000.04 12,703.50 (6,703,83) -I 12.73% Coulcrnxc, A Training 1,000.00 0,011% 230110 0.00 250 AO 100.01)"0 500.00 0A0 50000 106.00°, Taint \lusor S Cu,ln(il I 45,955,32 47,005/. 1,47,,1111 2,35250 (637.581-38,06°l 12,0511.0,1 11,4)03,34 (9,853,A4) -N 1.777', 2016 share of I.101" annual no( made io Scot 21115 plus Dltlra i"iEies anslua( mcnzbrrsitip 0153,71: h YSE for Ichich ,rns 1320 - Ad,ninislraliun FT Solaties 145,1100,00 08.8,100 11,153,55 15911,75 (4,757510-47,605; 725110,00 09805.30 (27,305 301 -37,660) PTSalancs 0,101 0,011% 0110 1,81200 11,512200)-1100 0,011 1,81200 (1,812001-1183.00°11 I'I',I.A Contn6010os 111,875.00 63,74 836.34 1,193.39 1350.85)-43.06'+° 5,431,30 6,931.84 (1,494.3-11 27,48%, ICMA ('nnlrilwlima 0,011 0.0115/ 0,00 0.00 0,111) 00.09° 0-00 1100 0,00 0.0040 I-1CA Contributions 8,99U.00 66.88% 691,54 1,042,71 (151.17i-50,785a 4,495.00 6,012.88 (1,317.881-33.77", Mcd,carc ('onlribulinns 3,102,50 60,87511 101,73 2-17.85 (51.17)-50,785u 1,031,23 1,405.88 (354.631-31.73"-0 IleoIiI.Dto,I Insurance 30.9511,101 46,311% 7,350.00 3,17b 00 174.111 7.40'"b 15 215,00 I4,144 00 1,13100 7.40', Une;nplupurnl l)cnclits 0,0U 9.0000 0.00 11,00 0,00 0,0046 11,110 11.00 0.00 0,001:a \5`nr6ors Compensation 1,14131111 548.44% U.00 0.00 0,00 000)0 1,1411210 b.7.52.71 (5.112_241-148.4'))) 011irc Snpplirs 5,8111.00 48.07% 4751611 333.13 121,57 25,66°0 2.850,00 2,788.19 01,81 2.177, I'rintul Forms 0.01) 100110% 0,00 0,01 0320 0,111)75 0,00 711.32 (771371-I0I1.011% Le,5I Sen'icus 60.000.011 230.4454, 5,110,1.00 15,984,07 (10,984,071 = 19,0E°0 30,00)0-(0 115,361,7E (108264,710-360.355o YlD includo S40: ,,hal,J In J\l liueadun Nesrelrllrr/Wd0n1, 8,0110,00 0,00% 2,000,00 I100 7,000 00 100.111110 4,000.00 0,00 4,000.00 100,0,19° A'-s,sing Se,S'ices 38,01011 50,032,0 2,50t1,+r7) 8.791,95 (0,292.951 -2,51.72°.0 2141011,)01 21 297.95 1297..95i -1 405.o Sam, 16,116,lc61- am;uu( fee feu A..rssur stc-a from WA Cty (.'unun1l Sen,ccs 9,511 0,11005 0.110 0181 000 OWL, 0,110 0.00 0.00 11.(11°', I'0e1117e 2,0110,00 77.0-1% 500,00 0.00 500.00 100.00`-0 1,NI100 1.5411,7.5 (540,75)-54.08°0 Mileage 55000 28,34% 75,00 106.76 (31.761-12.3511, 275,107 155.88 119.17 43.32°n I rein (7,6I06,,y 10.040,01 43,34 % 01(1,01 263,40 636.00 70,7150 4,35(300 .1,351.77 498.23 10.270° Laurance 28,111111,00 93•2229% 0,00 0-11.0 0,00 0.00", 282010.00 26,171,00 1,571.7011 6,7171, Cable Uprralron G<peac 4,800.00 41,6712', 4110.00 373,00 73,00 15,7555 2,400-110 7.11110,00 400,00 16.6730 AI fuel lamellas 6011,00 28,21% 30,00 32,90 1710 34,21.150 300.00 10920 13(1,74 43,3570 Dues & Subscnplions 1,200.00 156,445/ 100.OP 0 110 I01.00 100.007, 600A0 1,877,32 0L277,321 -312.39°a Burls 0,10 0,1105:o 0,00 0.60 0,C0 U 00°, 0,00 13011 0,00 0,115°c Co,,(errll,ei.. Training 3,351(351 211.00% 2511,00 251300 11.0)1 0,0W%, 1,530,1111 6717,1111 1,160 N) 63.78)a Staff Duvelupmenl 9,00 0,110°/ 0.11,u 0,11I) 1700 6,1167. 11)611 0,U0 01111 9.U117., Total Administration I 360,997.511 93.18711 27,443.06 48,487,91 (21,1114,251-76,087', 197,112,1.75 336367.36 (139 43,61)-70,72% C*eta,l_2 1410 - elections P!" SdivuScr Ullice SuppIic� 1 e ll I'11hhhc.111o11 j70oiiflcallnn Equipment Repair ('uunly EIcclron hens I'rinlcd form; Miscellaneous Total 1'Ioclinns 1521). Finance FT I'T 5a lanes I'I1ILA ('onlribulions FICA Cualrihutions \Iodic are C umr (l u!inn.5 I lealthNculal Insurance l lnrinploymenl 6cnceos Worker, Con-wensniun Office Supph, s Primed forms Audi( Services Cuomo. Scr'nccs Mileage \'Iisccl hunt, Dues 30 Snbs-crip61'n Conlnnrces B Fainting Total Finance N1 571111 BUDGET ACTUAL Variance 151 '.'soso(',l BLINi:1 Month i,I.m10 06,,n), Month '1'lL) 12,0011,00 0.00 % 0 ell 0.00 0150 i),(102.. 0.01) 5611,011 0,110 / 0,011 0.00 (0,00 n,t11i°,. 0.00 5110,00 0.1111 % 0011 0.0(I n,SL'' 01N)", 0,.0 550,1111 0,11090, ()A011 0,161 100 1:.501, 1,.1111 950,00 1263319 (a11 11.00 11.00 t),009, 050.00 151,011 11.0095 11 ed 0110 0.00 0.001 0310 1,000.110 11,1109.a (1114 0,00 t3,011 13002, 03111 15,6110.0U 7 59 ro 03111 0.011 0,00 0.01)19 950,110 60,030,46 51-22% 4.633J5 4,632.33 21,02 4,550.00 1011.7191, 35000 2,090.2-) (1,740 211 4,085.53 52 20% 375,25 389,)9 (14.23) 4,041.19 52 _50/ 310.21 401.75 (91.34) 945.12 521519 72 55 93.95 (21.40) 10,800,00 52.00% 636,93 070.40 (33.0) 0.00 0.0016 0.00 0.00 0,00 550,110-13.1219 0.00 0.16) 01111 1,000.00 17.15% 223.00 0.-19 216.51 5110,00 0.01190 125.0n 0,00 125.00 25.651300 80.8016, 1,150 011 0A0 1,150,00 6,7111311(1 0,7619 5_'S 1)(1 SAL l 516,50 511.00 0.00% 0.011 0,00 0110 2110,1111 35d10 Po 50.00 0,0)1 50,00 750.00 22.67% (11511 0.00 0.0) 5011.011 11.00 % 0.110 11 00 0,00 121,835.30 5fi329.1 8,67320 8.495,09 178.19 11,-0) o -a97.21.° •3,79 -29.514 -29.50P., -1,00°0 n,rn1'I-, 0.n0".o 96.2390 100.00e'o 111J110",• 95.19% 0.00°i, 100110% 0.1111".a n-nr11. 2.05% 311,246.70 2._2 75.00 2,a3'9.13 2,016.35 .171.57 5.410,110 0,(a1 550 011 83e.011 250.011 26,150,00 3,275,0,1 0.00 i 1111.00 250.C+) 0.1k0 74,413.711 9'I'I) AL'TU:\L \'an01100 151 t artans 9 )l) YID SIU Ii.i11) (1315 0 00', 0.01 0,00 ),ell`, 11113 11,1(0 0.0tr • u nn 0,00 0,03 1,200.00 I230,101)-211.32"" ('.1") 0.011 0,03 o 1I.110 11,01( 11 ('1°0 1,200,011 {250.001-26329.0 .l1,055.41 4,582.9a _,551.60 2,111.45 49) 73 5.657.60 0.011 237.16 171.52 ll ell 23.150,101 50,61 0-00 71),00 170.00 0.00 70.301,62 (803.521 12.307,111 (112.471 195,101 R'__'U (117.010 0,00 312.54 573.48 250 1111 3,000.00 3,331.36 1L00 30.00 )n-ne 0.011 4,112.19 2.679. .1111.432.i -).61 ° -1 72^, •J,OI1° 5..59°b 79,621, 100111P, 11 4 725 7'Tii vali.mce :s a lituintg i02,0, 98,?0"0 0.1107.0 30 0;1% 32110Pa 0.00, , 55,1% ue131t 3 1910 Planning & Parsing 91 Sabra, PT Sahulas Pt:RA andibutionc ncA Contribialaris Medicare (3nar)6uti010 ilealthiDenial Insurance Workers rcangensailon Deschipar vscross 91161 0017 r01100054 Office Supplies Prim/sr 90nn3 Enclnevi mg Serviced Coalravi Serino Post:sag Mileme Miscellaneous Dues & Subscription, flooks CurnIerances & 1 raining Tbizil Planning & Zoning 1930 hinginecriog Services EliKincenng Sersiges Tnr,31 Engineering Services 1940 - 11311 Cleaning 0300.1106 Repair Supplies Refuse Conuacluvl 131.1); Repair...001a ini Contraerual Fcgdy ("avails- Lease lanerisd Total fliiy 111111 101920 Geller:1i Caveranical Venr 31221.30,11 2016 137,1198.00 4,8011.00 111,182.3.5 8,500.03 1.937.92 34,314,110 800.00 0402 1,909315 7511.00 241,000.011 1,0111110,110 20(1.110 150,011 5110.00 600,110 300,00 2,0021,120 2111,831.35 43,0110,00 43.1100.011 2. Id dine 53.391/. 35.192/. 53,89% 52..12% 52,12% 34.54% 60.24% -100,011% 31,33% 0.00% 33.71% 40,41% 3,13% 0.011% (1,0111d, 3-13% 0,00% 33.1101/. 43.84% MIDGE 1 Month 1(2.546.00 1200.00 760,05 65,335 1.52.92 2.679 00 0.00 0.4)11 150,00 250291 2.500,01.1 15,0110 00 50,00 20.00 404111 50.00 15.00 50(1.00 34,606.72 1100,1111 An:PAL Valiancd (Si Variance (13i 13313)(Iiii r Month Mond( 5100111 V 1.12 12.083.75 12.437.751 ;23121. 68.549313 1.61900 (,)70,()(7) -10,751, 2,400.00 473.73 082,531 ;21.121. 5.131.13 556.(3 (2)2.58) . -32„311., 4,250.04 207,6,1 (19.72) -32.5113 903.96 1,350 0,1 328.00 30.9215 17407.00 0110 0,00 11.120.3 3103011 (472,51) 977,51 I 00320, 0.01 98.47 51 03 34.021) 900 00 0.201 250.00 100.1.13100 503,00 731100 1720.00 63.301, 10,000.60 2.500.00 12.500.011 83,33% 311.1101).(10 6.45 43.55 37,101, 100.00 1300 20.00 100.0020 120,00 0.00 411.110 1110.001, 240.00 0.00 50.00 1011107) 300 U0 (100 25.00 100.009) 150.00 600.00 (10110(1) 320.00% 1.000,00 11,578,51 131128,21 37,6500 142,851.18 321.67A 4,1)(171,I)(1 6.3S,32. (2.3.002) 38.6700 4,0011.00 6.348.32 (2,3(8.32) -59.1103 24,0041,00 -58.7200 24,10111.00 50,011 0,00% 0,120 0.00 0,101 0.001. 25,00 300.00 0.0000 25,00 0.00 25.00 1003101. 150,00 7,500.00 30.14% 500.00 253,73 211,27 42.3517'. 3,750.00 600110 94,12% 50.170 112,64 (61.941 -12533% 3071.00 6,11110,00 117,1075 500,00 3,471.67 12.971,611 .593.323, 33100,00 10,800.110 43.32% 900.00 718.26 131,74 20,1900 5.400,05 29,532101 50,0000 2,461.011 2.46 I PI) 0.00 0.0000 14,76600 300,00 376.13% 25,00 237 I 1 (262.131 -1038.523, 150.00 55,082,00 55.6456 4,461.00 7.336,73 (2,875.73) 41.4600 27,541.110 15052.47 64„5.5824 1,854.66 94,559.14 (D.,(192)131 -16,942/3 -1721829.74 603,771.96 ACTUAL 71387,07 I .689,03 3,541,53 4,430,62. 1036.17 12,025110 431,91 (6,517.511 563.99 0.01 0,711.26 24.2-13318 6,45 0,011 0.011 20.05 0.00 bonfin 124,792,97 Y1-22 Vanilnee S1 YILI (5,3321071 711.00 (400.35) (130531 (42.71) 5.342,00 312104 6,537.51 330.07 5041.130 1,353,74 5,751,52 93.55 1211,00 240_00 230,00 1511,00 3,10.00 1/11157,21 18,559,55 5.4.10 45 Vannipe (13) 193113 -7.742. 29.61% 1.15". -24 25% 30.4213 30.762, 37,33% 100.00d. 12,5413 14,17% 93.5523 10048223 1110 0313 93.33% 160.00., 1,101% 12,64%, YID variance 60703 9111 includes Ensl Mello 51(01; anclysis cosi, relaiO3 to po,.1n601 iiwr limi 22.6713 June includes wild( 361 litigation and meetings 18,5.59,55 5,440,4.5 22.6784 0.00 25.10 I90.0012. 038/ 150.00 100.001, 2,260.63 1,439.39 39.72% 564 70 (264 701 -83.2.313, 7.031.51 14.031.541 -134.339, 4,804,33 505.62 9,310. I 4,7(16.015 0.011 03100. 1,11833 (478.33) -05, '5% 30,645,62 (3,104.61) -11.271/. 24,942.22) -26.09%3 June ((whles 53 21 bill re Cara fur Cily 11311 Sel,el cunnealoun wadi 0040_4 DEPT 420 - PIi11E1C 50(FI!F ' 210(1 - 1'nlicc Lea Gdortemenl Cr,imm l 11021 Pulica 21511, I'rosrcuilm, ,homey Gimiaal Total I'roscculiou Full "kw 61(7N 1313005 F 61 (DGF I" AC'TIIAI, 21119 n In <Inlo MonIL dhmlh 527,1460,47 0.1295 _'63,53(1.2.1 .00 ,63,530,24 527,060,47 l€,13°6, 261,53t€.24 U.011 26350 54,7110,0)1 41.13'In 4,500,00 54,71111,011 41.199/9 4,500.00 3,570 55 929,42 1TD BUDGET ACTUAL Vanancc (Si Von D 1'1'U YTD 263,530.224 63-122 262396,02 26J 530,24 634,22 162.896.02 21165% 27,300.09 22,530.76 4,769,14 17.47% 3,570,58 929,42 20.6500 27,3110,00 22530.76 4,769,24 17.47% 22211- Fire (1 salaries 70,300,011 50.0295 5,4117,69 3,100,61 1' f S:Is ries 1111,0011.00 36.2595 9,166,67 7,1,74.64 PER. Cunuiomiuna 11,188.60 55.88`Y 576.05 1,132.36 FICA Crmul6ullons 7,158.33 411.24% 565.31 -175 5A 1,163rcarc CenlnbulIons 2,747,27 12,69%5 211-33 1°2,64 11c41111Denlal Insurance 14,846.00 7-22 ie 1,142,011 1,033,00 Uncinploy o-ol 6enrfrls 11,00 0.00 % 0513) 0310 15`ol kura Cempensalinn 10,5011,00 811219% 0,00 0.011 13160o Supplis 850.00 114,05 95 70 (91 132.00 E615 Supp(0s 3,400,00 15,25 % 280,110 0.09 fir,: l'romaiun 3,000,00 2,07% 250,(111 11,00 fool. 00 s fluids 13,1100,00 24,88% 1,075.00 618,11 Small Tanis k Euuil, 12,000.00 20.10195 1,0U9,00 7327 I'hs4ieal: 3,904.011 I8 19 i° 350,00 115,011 Radio 18,097.51 60,67% 4,524 3S 3,914 76 Mileage 500,00 128,84 / 40,00 1,00 1nsurancc 8,31.17,00 87,76% 0.00 10.00 lil11:Irie Utility 15,5011.110 41,89% 1,00.0a 013.67 Rcfusc 1,200.00 119.33'%n 109,00 260„13 Rep ir/Mainl 5145 15,230.011 29.36% 1,000,00 1,092,13 Krpait0Mai nl Equip 25,6511,110 46 53% 2,200.00 322.34 Uniforms 1,1110.00 2,68% 450.00 0,00 NI i;rcll:mcmrs 2,4100,00 78.82% 30020 3.03.74 Dues .8 Subsrnpuulu 3,803,0(1 60.29% 320.00 0.00 13u0k,; 4,10.00 0,011n/° 40.00 0.00 Couf'rcnl(4 ,C Trliniag 17,000,110 50,73% 4,0(11,00 0.00 11'01,11,(renc..19. T61inirm INciu160 16,0119,0111 0,00,5 (1.500,110) 000 Feral Fire 22511 - Fire Itrlief File Smin Aid Total Fire Rcllef (1941 1,496,03 (256.811 92_73 2S,69 54,00 n,1101 000 (112.00) 2311.00 250,00 436.89 924.73 235.00 609.67 4II f10 0.00 686 33 (166.381 (92.15) 1,377,16 450110 (I((3.74) 310.151 40,00 4,000.00 11,900.0(1i -0A4°,o 16,32°, -29,31% 163_9, 13.552, 4,73"° 11.001° 0,00",a -160,0071 i110,U1°11/11.1102 40.61"-a 9_2,47% 67,1-1')° 13,472', lull li0'.,, 1029, 2,79°,i -166,359; -9.2'96 97,60% 1011.00° ° -51,8710 1011 04,n I00A0°.° 1'34.00Ya 377,2,11,71 43.01105 33,1(71,4.5 23,983,311 9,010.15 37,323,1111 37,323.0(1 000 Udl(1 0.00 0,011 35,150,00 55,000A(I 5,694,30 3,694_17 I,) 7,1,6,1 7;123,IR1 0.00 13.500.00 -120,00 1,680 ;10 1,500,00 6,15(100 9.000.00 2,1111100 9,04"a,73 260.00 5,107.00 3,01)0.113 60100 9,000,110 13,200,00 2.I00,U0 1,18)0 f10 1,92(1,00 220,00 8,0011.111) (3511A1,00) 35,162,05 (12,85) 39,877.41 15.1 '_ _'.5 9 6.363,7n (669At0 2, 973.06 721.11 1,1722.73 2110,90 1,))72((,11 (1,151.00 0,110 0.110 14,965511 3.34311 999,46 (549.461 518 56 1,161,44 62,00 1.433.00 3,234.89 3.215.11 2,421,40 ),576.60 714,00 1.386,00 111950.52 11,931,771 641.72 (384.721 7,299.00 1,017.00 6,497,87 1,5117,13 1,431.90 (831.9(1) 4,477.83 4,522,17 11,935.74 1,264,21 109,97 1.99)I.10 1,576.27 (576,37) 2,329.011 p109,00) 0.00 220-011 S.024.46 (521.46) (1,20A100) 700.00 27.48% 203,640,85 162,21(2,-12 41.114'', 27,501, -11,76°.e 19.52°, 14.631, 35.5 G", 11,lo9', 19.11% -130.02° 69.13% 95.377; 19.35'1 39,61° -21 _ 3% •147.75% 1224°6 IS.S4°e -115.63% 50,23% 958°'° 94,77, -57,64",b -21,30°° 1(10,1.09. -7.01 % -6,677A 41,418,43 211.35°a 1),110 0.00 0,110 II 011 161111 0.00 0.00% (1,1a,1 6 Full Tear MON [II 2,400- Building ln>pectlon UUD2IE[ Ut)[X(1(1' ACTUAL. V 940>0(51 Variant, IN UUD(,00 ACl'(16L. Va;,ancc (51 Varrance{°°} '016 °665d:,c AGsntt, 6lonlh tlnmlt Aladl, 1'Ill YID 1T13 i'710 F[Snlunri 168,171.00 4,1.82°/a 1'930.23 12,340.;v 395,64 3i16: 34;I8250 73,6 274 10,397..76 I'ERA ('mnrihnnons 11,611.81 40,17 % 970.22 9-10.55 29.67 31169> 1,,306.-11 5.066.25 13411 16 19 671,, FICA Contributions 10,426.611 42,59 % fitl'_.1)5 759,93 .11,12 5.355,, 5.213,30 4,;40.•16 772.84 1 a.8 1') 111c111941e Canlri6un„ns 1,438.48 41.59% 137.58 177.13 10.10 5,341, 1,219.24 1,03546 180.75 148.3-° 1-1e110613cotal lnsuraucc' 19,592.00 36.64% 2.33.1.00 11131111,1 1,196110 52.3654, 14,346.00 10.580.00 3966.111) 267146 Unelnplu)rlenr beroTtis 11,1)0 Il,(10% 11.00 0.00 0.00 0.00'e 0.00 ling 101)0 0.009% Warkels Compnlsaunn 5,1100.110 19.28°4 11310 000 0110 0501,.. 2,5110,00 1,463.61 1;136.11' 41.455) 0fl9>. Supplios 2,100.0U 19,78% 173_00 108.56 56,44 37,97n6 1.050310 625.411 424611 40.4446 111ulod Forms 700,00 (1.000', 175.00 0,110 1751,11 10(1.0046. 350,110 0.111 350.011 11/11110° Fuel, Oil .0 fluids 6,5011.00 8.0154 60,110 0.00 600.00 10170054 ,200,111) 320.63 2,679.37 Si 73°° Engineering 14,000.00 16.88% 1.500 00 175.1111 1,325.110 88,33°n 6,500381 2363.75 4,436.35 65.2450 lo5pcclor Cbntruc159949>« IIAO 100.0U% 0.UO 0,U0 0.0f1 0.400,, 0,00 4,530.41 14,536.11i-153,011"., 7°42l94ge 200.011 0000 01)0 0.00 11,00 0.005( 0,181 (1,(111 0.101 0.00".. 10s41.,nc) 900,1)0 19,7852, 0.011 0,011 0.60 €1.00"0 9>10.00 178,00 722.00 80'25., Hrpana,llauu Lyuip 1,8110.00 1.99% 150.01) 0.00 151.00 1051.095;, 910,110 35.53 564.17 46.02% Uniform, 851)3111 1)0054 70,00 0.00 70_00 100.0054, 420.00 0.110 420.011 11111.1701)-% Misecllancons 725,00 45.37% 55.00 0.00 55.00 100311(01 330.183 324 (4 1.116 0.32% Due.; S Suh>cripliun, 7110.1111 12,16% 6000 000 (A1.00 190.00"e 360.00 90 IIII 270.00 75.005; Unass 725.00 120.111% 0.00 362.53 1361.33) -100.0072 725.110 37008 1145,081-20.01°° New Trurk 0,011 0,00°.5 0.00 0.0a 0.01i 0.90°b 0.00 0.011 0.00 11.00'1, Cnnlireoves,C Inkling, 3215.00 8.9972 700.00 0.00 700.00 100 .00"o 1,400.in1 3'90.110 1.110.1111 79211°;, "total 0uilding lolprclluns 1 260,765,91 40,83:5I .0,665.1)8 16,151,94 4,513,14 21.84% 130,605,45 1i36;I70.76 24,134.69 18,48% 2500 - (:mor„encr Conarrrurlicxtim Contract Sr1A ices 7,400,00 30.6154 1.350.011 3.74,,00 11.595 001 .102.4.136 3.7110,00 3.745 40 145.011) _122°;, Total Emergent} Cpinman10114)oos 7,400,00 50,61oa 1,850,00 3,745.011 (1,895.00) -102.43% 3,700,03 3,745,011 (45,00) -d 22°b 2700 _ Anlnral Control Fr,,4,cl Forms Contract Seances STkee0.lnenustitni undiog} Total Antmal Control T01n1 I'ublic Safety 0,00 0.00 % 0.110 0.00 0.00 0.0054 0.03 0.00 0.00 0.009a 7,5511.110 54,97% 630.00 1.193.01 1545 1A1)-83.35"" 3.650 00 4.150.011 1500.00) .13705,, 0.00 0,00 % 0 00 n.0(1 0.00 0.001., 0 00 ()Mil 0.1M 11.011'n 7,5511.00 5497%I 650,00 (.400.00 (545,00)-83.3554 1,650.00 4,150,00 15011.110) •13.7115/ 1,272,031,04 ?tS6°r„ 3:-i,2li6.77 48,6JS.92 ?75,420.95 SSAl1".e, 632,416.54 299,733,16 332,59.3,8 52,61 DEFT 4311- 1'GIILIC 1101.1.1:5 full Year 51[01111 VTI) I)irl)GEI LtUUC;LT AC [UAL Varhlncc l5) \1a6nr,3c(1.) tiliU1i1".T ,\CTI I(IL 1'13narme l c) Varianrc l'") 3100-00101c1\ urkc 2015 ".t to0ak• Month Alnnth 7(oo,h 61nn1A YID 1'rU Y113 VT!) FT Sala lirs 1(19,779,1111 655496 3,11394_2 15.547.02 13,707.10)-29,013. 04.859.50 111272.•11 126.302,911-31,03". FT 5411,1116 7,000,00 0.01100 1,73040 0,06 1,750,10 100160 12,250,00 1100 12.250,06 100.0707 1112113\ Contrilgiiii.in5 12,733.11 65541% 979.19 1,263.53 1204,04)-29,00'. 6366.71 8,345.51 (1475„)1-31,013. PICA Conlnh1010ns 10,526,311 63,09"55 8097? 1.001.55 1192.13)-23.7340 5,263.15 6,541.06 11.377,91i-26.13°;, Medicare Contrihulinos 2,441.811 63,111% 109.37 234.36 (44.99)-2370°" 1,23(1.90 1,5512'( 1332 391 =6,Iv1. 14c:0111/UcrL1l ir1,1,01111CC 44,759.00 50,84% 3,443.01) 3.61IL10 (1i7.09)-I85^'. 22.379,50 22,754,00 1374.50) .1.57% l nemploymeml 11rnclil5 11,110 0,1)0% 1101 0.00 0.0,1 0.00°-q 000 11.0) 0.00 0,0)1°. Workers roropensal ion 18,001011 77.65% 0,09 0,110 0.00 0,01125 10,1100,151 13,477.59 4,1(22.41 22.351. Office S'19'plie5 2,009,00 20,32200 165.00 0,00 165.00 100.1101. 990,00 0116,33 553.6) 53.9607 Shop Materials 2,11011.00 90,04' ; 165 06 6.20 150.50 96,2436 960.00 1,920.57 (930,071-94.0315 lluilJiny Repair Supplies 5011,00 202,7493 40,00 500,85 14611.)0) -1152 20e7 740.110 1,313 58 11,071,681-(47.370, Small T,,0, and Mumr 13954i 1,2011.10 213.111% 100,00 (.00 100,03 1110111)46 6011.00 3.550.32 11,950.421-326A093 L'n3mee330Senacca 12 111111,00 26.04 % 1,0011,110 307.00 693.00 60,3014 6 000100 3,124.50 2,375.50 '17,933). Con113e1 Services 1,0110.00 219.67 % 0.00 766.80 (766.00)-I013.00 : 500,06 2,196,61 y 1.696.651-339.33".. Radio 1,300.011 47,59 325.0,1 309,06 15.04 4,9011, 550.00 61612 31.3S 4067', Aldcnec (1.00 01107" 0.00 0,00 0.101 0.00'3 0.00 0 00 0.00 0.110'4. Insurance 16,01111,00 94.41 % 0,00 000 0.00 0.001. 16,0011.10) 15,1115,0(1 095J01 5-599. Lleuric 1(0111y 18,11110.00 42111% 1,500,00 603,14 891.86 59.4612. 1.1,300,10 11.93551 2,514.19 17.34% Refuse 2,5110,01 51,13% 225,00 216,07 00.33 3.7191, 1,225.00 1.233,35 (56.351 -4.7632 f8e1, Oil, Fluids (ALL drpu) 42,1100.1111 24,7676 2,500551 2,591,17 1381,17i .152506 22,5110.00 10,398.73 12.10127 53,782..5 Rcpair'Alainl Bldg 4//1111,00 140.75% 330,00 734,22 (404.2))-(22.49'!., 1,950.00 5,630,14 (3,650. 4)-164.351a. Rcpair/Alainl NO r 131dg 51111,00 33-00% 4(L00 0.00 -!bihl 100.11(10. 2-I0,101 164.94 73,01 31.2325 RegainDLum E41.61p(i10 2,41111.01) 69.839 2130,00-411.50 (241,56)-120.79% (.200.110 1475.9.1 (•175.94)-39,66% 41cp,,01, aint hquip (gnu 5,000,110 10-380 500.011 0.00 5)11300 100.00395 2,500,00 513,53 1981.17 79.250. Equipment Farts A1100.011 4,41% 775,00 0110 735,00 100,001, 3,950.00 352 53 3,597,4g 41.03/5 11L61005 3,500,1)0 50,85/ 300.011 22(2,9d 87.02 29.011, 1,8110.00 2,19059 (3910,503-21.7025 Miscellaneous 1,0111h111 54:40'/, 15(1.011 12.5.95 24.05 16!)39) 450.00 543.95 193.95)-20.6315 Landscaping MO,e,ia1 500,00 0,00% 125,00 0.00 125.00 10(1-00'. 230.00 0,00 2511110 100,0025 Dor, S Srdscriplion5 2110.00 49.510/ 50.00 0120 501)u 100,001; I00lp 9900 100 (.001. Conferc,,ce, 17n161np 4,415,00 I,15 / 375.110 0.00 375.01) I r,0,U0". 7511b0 95 (111 553 69 57,3325 Personal Pmlecliun L'quipmcnt 2,400.00 (1.009 200,00 (LOU ' 200110 100110°. 1,200.00 0.00 1,200,00 100,001. Clean up Days 5,500,00 161.051/4 5,301),110 0,615.90 i3,515.00i -5720", 5,500,00 8,557,25 (7J57.75)-6111576 1560 Public Wurks 1 411,284,21 57200' 34,746.50 38,71339 (3,966.8'))-11A274 234,494,76 23558.3.76 (1,080.110) -0.4600 3120- S)re1n 13g11pmcnl Pans 3,000110 0.00 ', 250,110 0.00 250.01 11101102. 1,5110.00 0,00 1500,00 100.009n S1rcel Mainlcnanec M7icnals 20,000110 20.90% 3,000,00 7_.451.15 .6(0.55 (0.30e. 10.000.00 4,179.72 5,020 28 53 20'. Seal C1'3l5341'1327e41 Filling 210,0011.1111 23.77 % 210,000 n0 20115..94 139,915.116 90.44'. 21)1,1100,93 49,912 94 160,007,06 75.3331. Mill and 0v21145 Fro474n1 160,000110 0.00% 160,000.00 11,00 160,000.00 I O1L01)46 160.000110 Olio 1511.000.00 160,0096 Sion Repall Aialeiials 2,500.1)0 115.07% 3011.00 0.00 31k3.00 100.0015 1.300.00 2,126.67 (626,671-63.5905 Con tract Scnice5- Caner -al 10,000,00 1(1.10.e 2.0011.00 000 2,0013A0 IOO.009e 4,000.00 1,699.71 2,190.29 54.7671 Conlrac1Sersice:.-ROW 5,0110.00 0.00'/, 1.000.10) 0.00 1A110.00 100.00', ).000,00 010) 3,000,001 0111025 Repairs,510 int 4quipmenl 2,500,00 21,772/5 2111,00 0.011 210110 100,00"5 1.260.00 544,26 715,7.1 55.5071. 'I'nlul Slreels 413,001110 14.1800; 376,760.00 22 536.09 794,213,9i 9.1.02% 391,060,1(0 58,97330 332,486,7)) 85.112 i5etn11 7 hull fear I AlC94011 1'l I) 3125- Ict• 3 Snnw ncnlu,at OUllGL-1 3 F11f1)GEl 1f`I1191. i'al;ance (S} Variarce i°m5 LlVL'f-da' 5) IL,9L Variance is) Valance 12o1 '.1116 "na:+1{,ttc ? E,S1mlh \I,u;lll ,lt�unl; R:,.:nila 1'11) 1114 1211) 11'1) 1andicaoing i.(nlcrnl 750.1)11 0,00°: 250,00 11,00 5110.00 0.1'0 500.1 ill) 011 Sand15al1 70,000,00 MIO"k 0,00 0.1h) t}.Rt) 08C°, 35 ,11u.111 4.550,13 )0,4-{9,27 87.00.. Com-n.1 Senlcus 4,110IL0f 11,1)0% 1100 0112) l).111) 1) 1;'a 3,W81A0 0.U'0 2,000,U0 IOti.il0"e RcpairnAlnim Equipment 12,500.011 0,841/4 IdI11U00 tl)1'1 1,000.00 R40,OW 6,25106 11)914 6.1-Id,1t6 TuhO Icy & Snow Remo, al I 87,250,00 5 340 12511.011 0.00 1,2511.110 i0ft,td(1"l 43,750.00 4,1155.87 39,094.13 8'L361 3160-Slreci Ll,,hl)og Su cc) Light nit; 26,40(1,00 47,64% 2200,00 2,1)3_27 6+c73 3.0322, 13,200,00 Total Slrecl Lighting I 26,4011.00 47,6114 2,21)11,00 2,131 27 66.73 3,031 13,200,110 3200- Itrc00l)ng Recycling Supphe; 3,500,011 0,00% 0.00 isccllanc+,us 2,4011.00 f1.0(t°4 200,00 Tntul Recieling 5,900.110 0.i01*;e 200,00 3250 - Tree I'rogronl lonnacl 5elliecs 1,000,00 60,45t 511L1,i10 Tulal'1rcc Program 1,000.00 69,1j1 500,110 O,UO 0.00', 1,719 01) 21K1.0U ion.fiffi, I.31111,IIU 21111,00 11116011 % 2,9511,110 0,141 3152,01 11111.111194 50(>_00 0,00 500,00 100.011Y. 500,00 -t0t0l Puhllc 11'nr6s 944.834.21 33.0244 415,656,511 63,382,15 352,27? 75 e4,751/4 085,954,76 624331 4,73`!n 624.04 4.73,9 111u) 1,7511,00 IOU.O0°b 0,00 1,2110.011 I r0,00 0.00 2,950.01) 100.00 614,50 I I I.1.5+i I 614.511 (114,50) 22,90 Oroad 8 DEPT 4511., cuurcia,„ REcia,vrio 32110 Parks & Rceveation 1-1 Salaries 1'T 961.0i62. )'ERA Conlribtlitun rm.:, Coolnbutinr03 Als-,106.1te Coninbutioos In5unnce Incrnp10180670 0,00010 1Vo/ker5 Cutor2n9ati,in Shop 9'141erial4 C6010.6:05 Eyon0iten1 Pa02 11.600 Suppli6; 1.4 ndseTioe 8191e43a1S S01611 Tools and 811nor Mileage Insumnce Elem. 1101ily Refus0 Ilep016011a00 13101] RcplirfAla int NOT Bldg Equip 1,48081 Per,onal Prolection 16popment Nliscellanenu; Fetal Pi,rk. & Recreation Full V' 176r I 81061411 11 11 VOGL:. I' umco,1 Acruni, 3.1riancr 0.1 Vanance 1%1 oupcin ACIUAl. V411-180t0 l$1 ‘ at riaito.' 0',', 2016 % to date N10111111 81061h Month N1418111 YID N'TO 10111 1-117) 115,254,00 34.339',1 6,903.69 6.006.99 2,859.70 32,247, 57.627,00 39..0/.93 17,926,07 311,93,•, 32,500.011 39,33%1 2,306.00 5,130,541 (2,630.50) ,111.5.2.2.''.,, 16.250.00 11797.25 3,462.75 21.11°, 9,644.05 38.89100 6n4.93 549.7-1 116.19 1 7.47'.6 4.322,03 3,360,72 961.31 22.2400 9,160.75 14.15% 704.67 679.12 2-455 4.907,, 4.590.37 3.128,24 1.453,13 31,7119' 2,142,43 34, I5%.! I 6-4.30 156.73 9.417 4.9000 1,071.22 731.61 339.61 31 7109' 19,019,110 49.5800 1,46310 1.450.711 12.20 0,8194 9.509 511 6,430,20 79.30 11,33% 0.00 0.0000 PAO 0.00 0.'40 0,00') 0.00 0.00 0.011 11.010'6 4,7003111 02,348,„ 0.00 0.06 11.00 0.009, 4,7181,00 4,3411.16 359.31 7,6(29' )-TD reflect, colter:two to allocaio filial VE.1811004 w all deptc. 1,1100,00 130,3 II n,,, 75,110 230.96 ((55.96) -207.919' 550,00 12303.06 (75)061 -136.921,, 1,3011,00 42.2,600 125.00 0 00 125.00 100,00', 750.06 633.35 116.15 I 5.49",4 4,000,06 32.227. 33000 173.85 156,15 47,327-, 1,990 00 1.289,72 60478 34,9170 5011410 117,13% 40.00 1 16.57 t76 671 -191.69"C 240,00 585 64 1345A-11 444.0240 2,000.05 60.9700 166.00 397.02 1231.021 ,,139.176 990.430 1,21'3.49 132.4491 -221.449' 2,000.00 40.98% 200410 126.63 73.31 36.6934 1,050.00 919,61 230.27 21.917,, 11,00 0,00% 0,00 11.04 0,00 0,11000 0.110 000 0.00 0407; 3,2111400 96.22% 0.00 0.00 0.00 0.171))'., 3,200.00 3.079,00 121.00 3,789' 9,5110.00 4.1.2.27. 7440.09 561.39 138.01 19.61)74 4,700,00 4,701.07 466,93 10.6274 1,500,00 6,67% 125.011 0.00 125.00 100.007, 750.110 100.00 650,00 96.67% 1,8110.00 0,007/n 1511.00 0410 I 51400 100.0016 6004113 0,00 918466 100.1107n 3,000,00 48,1800 250.116 041 250.00 100.01400 1,5120.00 1,445,12 54,511 3.64° O 1,300,011 97,56"/a 125.00 153,11 (33,1 ) I -26,49,0 750,00 1.403.45 (7)3 431 .95.13°8 6,000.00 18,30% 5011.00 0.00 500.00 100,61110 3,1)70L370 1,097 74 1,902 26 63,41", 1,2110410 25.827, 1110.00 0.00 100.00 100,611% 000.161 309.94 290.16 48.36% 1,200,110 1.1479/,1 101400 11.00 10+1.00 160,00'7, 8{10 00 22.42 677,59 96,26, 231,320223 39.40%, 17,349.09 15,718.41 1,610,68 9,34.A, 119,626.11 91,148,44 28,477.68 23.8100 IT & Telephone IT,Ilardware 3,000,00 48,83% 1,501400 moo ',soon i003n04,:.0 1,500417 1,465203 35,00 2.3390 8.1.36410 430,547° 0.181 0PO 0.00 (1.1812 9,156.110 4,437.31 3,7,19.17 39,467, IT51uppo0 Se1,11:45 50.000410 30.55% 4,165,00 4,211.25 00.291 .1.1 1''. 24,603.00 25.372,50 (292.501 -1.1.37, IT.1,1,03,olknq.; 0.00 0,011% 0,00 0,00 0,00 0.609-4 0.011 0.00 0.00 0.001a 1NET CuniingencLy 01700 11,11110', 0,00 0.00 0,00 11.007-, 0.06 0 01 0.440 o.o(m 1 olopkov 213,070311) 46.70% 1,775.00 1.623.43 1 1 1.57 6.410'. 10,410,110 9,723,33 686.67 6.6024 1 otal IT 6: Tclepltunr 81,976,00 .511.311%1 7,4110,00 5,934,68 1,565.32 21,1500 45,006.00 41,398.66 3,657.34 8.12% Grand Total all 1,,,,peniv, 1 .7,465,314.00 37.74/3/4 843,532.02 221,316,12 145,815.90 71.83% 1,961,893.16 1,3043,056,99 610,180,21 31,10% 001t1000 Scl Income 0v, E83e0,0, 1 20,000,00 A695.118;'; (718,097.021 13,860,83 734,4557.145 102.190,,, 11.376,045,16) (339,016.24) 991,971.92 -72.119% 1>111I1 460 • C:11A11. A11,1 111,1610,00 0,007/0 0.06 0.00 0,00 0,011., 20,600,00 100 20,0011.00 100,009' Dtbt Servin illetVilAt 0110 (IA111% 9,120 04)0 0,00 4.114(9, 0,00 0.00 6461 0.011",, Transfer tn Ciiy ProJecis (Str(m) 0.0P 000% 0490 0 00 0.00 0.00,..f. 04)(1 0,00 0,00 0.007i. DEPT 493 .- OTII FINANCING 0,1111 0,0111, 0.00 0.00 0.00 0,007, 0,00 0.00 04)0 9.19114 C,RAND TOTAL EXP ALI, DEFTS I 3,485,514,00 37.497. 845,532.02 212..316.13 61.5,815.90 72.937. 1,9111.993.16 1,3116,656,93 630,181421 3 1,907,,,, Net Income°, cr Espensei L_ 6L 0.01117; C18,1197,02) 23,1160.83 741,957,95 1033291. 41,390414.3.161 (339,016.24) 4,057,028.92 75,727. 0e14:1„,9 1.-itv of 1 atze 11640 it, Actual 2016 Dv `‘Iontli 2016 206,1„ihrary Fund By Denaninent Full Year BUDGET 2016 %IQ (IOW REVENLIE CUM:Ill Ad Valorem Taxes 256,957.00 0.00% Rental Income 0.00 0.00% Itneres4 Eantings 0.00 0.00% Nliscellaneotis Revenue 0.00 0.00% Donations 0.00 100,nu% Total Revenue 256.95700 4.27% EXI'LNSE 71113,2016 NI°;oh '(''ID 2016 2016 Civet/ 2016 2016 MIDGET ACTUAL!: 016(1c11 Bt!DGFT A.L.-ruALs 0.00 0 00 0.00 0.00 0.00 0,110 0 00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0,00 0.00 0.00 0.00 10,970,00 0.00 0 00 0.00 0,00 1(070.00 Over/ Under) 0.00 0.00 0.00 0.00 10,970.00 10,070.00 (Over)! ((1ver)/ under under Notes run& received from \VA Cly July and December lIlCI;11(4' gm' put -weeds of „S 1 Ok lion Bremer Fdr, FT Salaries 46,311.07 51,209'. 3,680.84 3,807,85 027,011 22,715.66 23.709.80 (994.141 l'T Salaties 76,260.0)) 45.79% 2,020.00 1.770,06 249.o4 13.130.00 12.024.75 1,105.25 HILA Contribution 4,7.77.55 62.66% 325,71 418.34 (92.63) 2,006.65 -_,',680. I 1 (6734(0 FICA Contributions 3,479,51 61.28% 253.66 333.25 (79,59) 1,573.09 2,132.29 (559.211) Metlican.: Contributions 813.78 61.28% 59.33 77.95 (18.62) 367.92 498.72 (13(1,80) 1 lea ItIt'Dental Insummc 14,144,00 50.00% 1.088,00 1,088.00 0.00 7,072.00 7.072.00 0.00 thicuiploymem Benefits 0.00 0.00% 0,00 0.00 0.00 0,00 0.00 0.00 Workers. Coninensin ion 0.00 0.00% 0.00 0.00 0.00 0,00 0,00 0,00 Libraiy sves Nonni ies 1,100,0 I 0.00% 91,67 0.00 91,67 550.02 0.00 550,02 Office Supplies 3,600,00 34, I 7% 300.00 416.51 (116.51i 1,800.00 1,230.24 569.76 Library Coll,...clian Maintenance 42,8 11,08 81.03'i, 4,000,110 5,183,28 ((.(83.28) 28,500.00 34.687.99 16,187.991 1..egnI Setviccs 1,500.00 128.30% 125.00 193.75 (68.75) 1.2.50,00 I ,92-1,50 1074.501 Contract Services 6,000.00 0,00% 500.00 0.00 500.00 3.000.00 0.00 3.000.00 Engineering Setvii.cs 0.00 0.00% 0.00 0,00 0.00 0.00 0,00 0,00 Telephony 1,560.00 60,01% 130.00 181.34 151.341 780.00 936.18 (156,18) Write( 1,800.00 34.76°; 150.00 50.64 99.36 9110,00 625,64 774,36 In fonnatio it Te....1molo43 ;Emma- 3,101100 0,00% 0.00 U.00 0.00 3.100.00 0.00 3,100,00 Software 0.00 0.00% 0,00 0.00 0.00 0,00 0.00 0,00 'omit -mute 2,000.00 ft 1.8.5% 0.00 0.00 0.00 2.000.00 1,637,00 303.00 Utilit ies 7,500.00 36,147% 500.00 507.62 (7.62) 3,900,00 7..761.50 1.138.50 Refuse 600.00 S6.58% 50.00 .119.89 (269.891 300,00 519.45 1219.451 IkepairiNlaini 131i1g 12,000.00 145.47% 1,0(10.00 3,209.00 12,209,001 6,000.00 17,456,75 (11.156,75) Libraty Renovations Repair Maim NOT Bldg 0,00 100.009,0 0,00 000 0.00 0.00 9.1.42 (94,42) Repair Nlailit ('unip (oit(1.11 imi 0.00 0,00% 0.00 0.00 0.00 0,00 0.00 0.00 Library Canl Reimbursements 12,000,00 95.23% 0.00 93.00 03.001 12,000.00 I 1,47.7.67 572.33 10A Cty Svc' Fee 9,300,00 0,00% 1,000.00 0.00 1,000,00 3,0(10.00 0.00 3.000.00 1 i broty Smice lagnovettienis 46,000.00 0.00% 0.00 11,00 0.00 40,000,00 0,110 46.000.00 Nliscellaneutis 1,800.00 20.55% 150.00 100 150.00 900.00 369.94 530.06 Building l'Uft11115C Repnil 0.00 0,00% 0.00 0.00 0.00 0.00 0,00 0.00 But kling-P ropen y tax 1,000,0(1 0.00% 0.00 0,00 0,00 500,00 0,00 5)10,00 Ottwr Lquipitidni 0.00 0.001, 0.00 0.00 0.00 0.00 0.00 0,00 Sultscriplions 0,011 0.110% 0.00 0,00 0.00 0.00 0.00 0.00 Conferences ..s: Training 3,500,00 0,009". 0,00 (1.00 0.00 2,250,00 0,00 2,250.00 Pim...rams 4.500.00 0.00% 600.00 000 600.00 2.100.00 0.00 2,100.110 Internal cliargos 0.00 100.00% U.00 0.00 0.00 0.00 10.00 (10.001 Twill Library 256,957,00 47.4025 16,1124.21 17,6511.48 (1,(126.27) 165,695.34 121.791395 43.896,39 Ne( Incume/(Ex1,ensej 0,00 L_ 116,074,214 ;17,650.481 (1,626.271 1165.695,341 1110.828.051 54,366,39 12,3 kl5 Cash Balance 232,917.24 261088.75 Nei Incomel.F.xpenset 0.1)0 ;110,828,951 Accmcil 726.82 C1P (sdf runa..7,1) t)0Loori.uol 1. olaingcuck:: (1.00 2014 .\11' accrual revcrNal ['Aiding Cash 1.1 202.917.24 50.586 1.2 IF. CITY OF LAKE ELNIO AY0 COU C L CO U ICTIO DATE: July 19, 2016 CONSENT ITEM #5 AGENDA ITEM: Monthly Assessor Report SUBMITTED BY: Dan Raboin, City Assessor THROUGH: Cathy Bendel, Finance Director REVIEWED BY: Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS: Introduction of Item ............ ............ ..... . ...... ....... .................. City Administrator Report/Presentation............ ................. ........... ..... ...City Administrator Questions from Council to Staff........ ..... ......... . ........... ..........Mayor Facilitates Call for Motion .......................................... ....... .............. Mayor & City Council Discussion. ........ ................................... ..... ...................... Mayor & City Council Action on Motion........... ...... ............. ...... . ..... ................. ........ ..Mayor Facilitates SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly assessor report for through June 2016 outlining work performed on behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent Agenda. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Property splits/plats — 1 Sales collected and viewed — 13 Taxpayer inquiries — 3 Miscellaneous inquiries - 1 Inspections — Residential — 101; Commercial — Building permit reviews — 24 Pictures taken — 105 Other work perfon-ned included: • Monthly meeting with County residential and commercial supervisors • Input of all inspection and permit work -- page 1 -- City Council Meeting [Consent Agenda Item #5J July 19, 2016 Perform sales verifications and land value analysis using MLS and other resources Field telephone inquiries RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the June 20l 6 monthly assessor report. -- page 2 -- TI IF CITY OF I KE ELMO MAYOR AND COUNCIL COMMUNICATION, DATE: CONSENT ITEM #: AGENDA ITEM: Building Department Report SUBMITTED BY: Mike Bent, Building Official THROUGH: Mike Bent, Building Official REVIEWED BY: Cathy Bendel, Finance Director 07/19/2016 6 SUMMARY AND ACTION REOUESTED; As part of its Consent Agenda, the City Council is asked to accept the monthly building department report. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: Below is a snapshot of the year to date statistics through June 2016. Comparison data is also include from prior years for new home single family construction and total permitting activity. Attached are the system summary reports breaking out this infoi illation further, including the statistics related to the inspection activity. 2016 2015* 2014 New homes 112 46 12 Total valuation $36,269,774 $16,281,534 $7,380,282 Average home value $328,837 $353,946 S615,024 Total Permit Valuation YTD $49,902,370 820,093,527 $9,953,075 *Includes one home rebuild due to fire RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council accept the June 2016 monthly building permit report. ATTACHMENTS: 1. Valuation Report 2. Permits Issued & Fees Report 3. Inspection statistic report for June 2016 CITY OF LAKE ELMO Valuation Report - Summary Issued Date From: 1/I/2016 To: 6/30/2016 Permit Type: All Property Type: All Construction Type: All Include YTD: Yes Permit Kind Permit Type: BUILDING COMMERCIAL ALTERATION COMMERCIAL NEW CONSTRUCTION COMMERCIAL ROOFING COMMERCIAL SIGN COMMERCIAL TENNANT BUILDOUT COMMERCIAL TENNANT SPACE REMODEL PUBLIC ALTERATION PUBLIC GRADING PUBLIC REMODEL SINGLE FAMILY ACCESSORY BUILDING SINGLE FAMILY ALTERATION SINGLE FAMILY ATTACHED NEW CONSTRUCTION SINGLE FAMILY BASEMENT FINISH SINGLE FAMILY DECK SINGLE FAMILY DOOR SINGLE FAMILY DRAIN TILE WATERPROOFING SINGLE FAMILY GARAGE SINGLE FAMILY NEW CONSTRUCTION SINGLE FAMILY POOL SINGLE FAMILY PORCH SINGLE FAMILY REMODEL SINGLE FAMILY REPLACE/REPAIR SINGLE FAMILY ROOFING SINGLE FAMILY WINDOWS Permit Type: BUILDING - Total Report Total: Period YTD Period YTD Permit Count Valuation Dwell Units 1 $15,000.00 1 $4,830,000.00 1 $123,500.00 1 $97,000.00 2 $978,629.00 2 S297,900.00 1 $12,500.00 1 $2,000,000.00 l $3,823,669,00 2 $50,424.00 4 $88,200.00 18 $3,215,131.00 9 $277,970.00 18 S313,700.00 3 $12,888.00 $10,000.00 2 $43,000.00 94 $33,054,643.11 4 $161,000.00 1 $30,000.00 12 $263,500.00 3 $33,319.00 1 $23,400.00 17 $146,997.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200 S49,902,370.11 0 200 $49,902,370.11 0 200 $49,902,370.11 0 200 $49,902,370.11 0 7/13/2016 Page 1 of l Date Issued Site Address !runt Type: BUILDING Permit Kind: Permit Permit Kind: Permit Kind: Permit Kind: 16-00733 06/06/2016 Permit Kind: Permit Kind: Permit Kind: 116-00719 06/01/2016 Permit Kind: Permit Kind: Permit Kind: '16-00766 06/20/2016 Permit Kind: Permit Kind: Permit Kind: Permit Kind: Permit Kind: 16-00720 06/06/2016 Permit Kind: CITY OF 1 ELMO Permits Issued & Fees Retort - Detail by Address Issued Date From: 6/1/2016 To: 6/30/2016 Permit Type: All Property Type: All Construction Type: All include YTD: Yes Status: Not Voided Permit Dwell Count Units COMMERCIAL ALTERATION COMMERCIAL DEMOLITION COMMERCIAL FIRE ALARM COMMERCIAL FIRE SUPPRESSION COMMERCIAL GRADING 1455 20T1I ST N COMMERCIAL HVAC COMMERCIAL NEW CONSTRUCTION COMMERCIAL ROOFING 9242 HUDSON 13LVD N COMMERCIAL SIGN COMMERCIALTANK REMOVAL COMMERCIAL TENNANT BUILDOUT 8515 EAGLE POINT BLVD N 200 0 0 COMMERCIAL TENNANT SPACE REMODEL MANUFACTURED HOME ROOFING PUBLIC ALTERATION PUBLIC GRADING Valuation Revenue Plan Check State Surcharge 123,500,00 1,348.65 930,629,00 8,83-1,57 61,75 4,067,15 465,31 PUBLIC NEW CONSTRUCTION 2576 INWOOD AVE N 0 623.36 PUBLIC REMODEL Park SAC SAC Fees Units Fees 5,000,00 W'AC Total Fees Fees 5,000,00 1,410,40 13,46703 623.36 /13/20I6 Page 1 of 8 ermit# Date Site Address Permit Dwell N'aluation Revenue Plan Check State Park SAC SAC WAC Total Fees Issued Count Units Surcharge Fees Units Fees Fees ,rrnit Type: BUILDING Permit Kind: SINGLE FAMILY ACCESSORY BUILDING 116-00813 06/24/2016 8200 HILL TRL N 0 15,424,00 116-00770 06/16/2016 8374 WINDBREAK TRL N 0 35,000.00 Permit Kind: SINGLE FAMILY ALTERATION 116-00727 06/06/2016 4124 LADY SLIPPER RD N 315.20 584.00 204.88 379,60 0 7,000.00 166.25 108.06 Permit Kind: SINGLE FAMILY ATTACHED FIRE SUPPRESSION 116-00647 06/02/2016 9880 5111 ST LANE N 0 I10-00658 06/02/2016 9882 5TH ST LANE N 0 116-00650 06/02/2016 9884 5TH ST LANE N 116-00659 06/02/2016 9886 5T1I ST LANE N 0 16-00660 06/02/2016 9888 5TH ST LANE N 0 116-00655 06/02/2016 9890 5TH ST LANE N 0 Permit Kind: SINGLE FAMILY ATTACHED NEW CONSTRUCTION Permit Kind: SINGLE FAMILY BASEMENT FINISH 16-00722 06/07/2016 9077 JANE RD N 0 7,000.00 286.25 46-00763 06/15/2016 11840 LITTLE BLUESTE1v1 CT N 0 24,970.00 704.15 16-00820 06/30/2016 10064 TAPESTRY RD N 0 40,000.00 644.00 108.06 301.70 418.60 Permit Kind: SINGLE FAMILY DECK 46-00683 06/13/2016 8800 55TF1 ST N 0 32,000.00 548,00 356.20 '16-00725 06/16/2016 9570 7T11 ST N 0 10,000.00 215.90 140.34 '16-00570 06/01/2016 9904 7T11 ST N 0 29,000.00 512.00 332.80 46-00761 06/15/2016 4240 IRVIN CT N 0 6,50(1.00 166.25 108.06 16-00690 06/01/2016 671 JAMES AVE N 0 10,000,00 215.90 140.34 10-00748 06/09/2016 855 JEWEL AVE N 0 24,800.00 464.15 301.70 16-00772 06/17/2016 623 JUNIPER CT N 0 20,000.00 381.40 247.91 16-00753 06/10/2016 4891 OLSON LAKE TRL N 0 8,000,00 182.80 118.82 Permit Kind: SINGLE FAMILY DEMOLITION 7.71 17.50 3.50 1 00 1,00 1.00 1.00 1.00 1.00 3.50 12.43 20,00 16.00 5.00 14.50 3.25 5.00 12.40 10.00 4.00 Permit Kind: SINGLE FAMILY DOOR 16-00784 06/I7/201() 4455 LAKE ELMO AVE N 0 5,350.00 149.70 2.67 Permit Kind: SINGLE FAMILY DRAIN TILE WATERPROOFING Permit Kind: SINGLE FAMILY GARAGE 16-00757 06/22/2016 1873 IVORY AVE N 0 Permit Kind: SINGLE FAMILY MANUFACTURED HOME 28,000,00 50(1.00 325.00 527.79 981.1(1 277.81 10 1,00 101.00 1(11.00 101.00 101.00 I 0 1.00 397.81 1,018,33 1,082.60 920.20 361.24 859.30 277.56 361.24 778.25 639.31 3(15.62 152.37 14.00 839.00 /13/2016 Page 2 01-8 ermitit Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees Issued Count Units Surcharge Fees Units Fees Fees ermit Type: BUILDING Permit kind: SINGLE FAMILY NEW CONSTRUCTION 116-00795 06/29/2016 8089 38°1H S'I' N 0 357,0(10.00 3,596,10 1,898.91 178.50 5,000.00 10,673.81 /16-00578 06/30/2(116 11107 3IkD sT N 0 294,000.00 3,171.15 1,622.50 147.00 5,000.00 1 3,485.00 1,000.00 14,775.65 116-00755 06/15/2016 11336 BLAZINGSTAR LN N 0 424,000,00 4,0418.65 2,192.87 212,00 5,000,00 1 3,485.00 1,000,00 16.288.57 116-00487 06/16/2016 8445 DEER POND TRL N 0 459,000.00 4,174.90 1,952.70 229.50 5,000,00 11,357.10 116-00672 06/08/20 I 6 649 JAMES AVE N 0 417,000.00 4,001,40 2,162.16 208.50 5,000,00 1 3,485.00 1,000410 16,207.06 / 16-00663 06/08/2016 9539 JUNCO RD N 0 402,000.00 3,900.15 2.096.35 20 1.00 5,000.00 1 3,485.00 1,000.00 16,032.5(1 116-00731 06/16/2016 9542 JUNCO RD N 0 376,000.00 3,664.65 1,982.27 188.00 5,000,00 1 3,485.00 1,0(10.00 15,669.92 )16-00579 06/08/2016 9623 JUNCO RD N 0 323,000.00 3,366.90 1,749.74 161.50 5,000.00 1 3,485.00 1,000.00 15.113.14 116-00732 06/07/2016 4091 LADY SLIPPER RD N 0 384,000.00 3,778.65 2,017.37 192.00 5,000,00 1 3,485.00 1,000.00 15,823.02 )16-00577 06/09/2016 355 LAVERNE AVE N 0 325,000.00 3,380.40 1,758.51 162.50 5,000,00 1 3,485,00 1,000.00 15.136.41 116-00691 06/03/2016 8776 LOWER 8TH PLACE N 0 248,000,00 2,860.65 I ,420,67 124.00 5,000.00 1 3,485.00 1,000.00 14,2.10.32 )16-00694 06/03/2016 8789 LOWER 8TH PLACE N 0 252,000.00 2,887.65 1,438.22 126.00 5,000,00 1 3,485,00 1,000.00 14,286.87 116-00721 06/15/2016 11350 SUNFLOWER LN N 0 400,00(1,00 3,946.65 2,087.57 200.00 5,000,00 1 3,485.00 1,000,00 16,069,22 116-00633 06/0312016 11339 WILDFLOWER DR N 0 300,000.00 3,211.65 1,648.82 150.00 5,000.00 1 3,485.00 1,000,00 14,845.47 Permit Kind: SINGLE FAMILY POOL )16-00475 06/07/2016 11862 58TH ST N 0 50,000.00 643.75 418.44 25.00 0.00 1,087,19 116-00771 06/2(1/2016 4088 LADY SLIPPER RD N 0 19,000.00 364.85 237.15 9.50 611,50 Permit Kind: SINGLE FAMILY PORCH Permit Kind: SINGLE FAMILY REMODEL Permit Kind: SINGLE FAMILY REPLACE/REPAIR Permit Kind: SINGLE FAMILY ROOFING 116-00737 (16/06/2016 10929 32ND ST N 0 150.00 1,00 151,00 116-00834 06/28/2016 8867 3511-1 si N 0 150.00 1.00 151.00 116-00703 06/01/2016 9652 55'111 ST N 0 150.00 1.00 151.00 116-00716 06/01/2016 11500 1141DSON 13LVD N 0 23,400_00 447.60 I 1.70 459.30 /16-00759 06/10/2016 1696 IVY AVE N 0 150.00 1.00 151410 /16-00787 06/17/2016 968 JEWEL AVE N 0 150.00 1.00 151.00 /16-00702 06/01/2016 4190 KIRKWOOD LN N 0 150.00 1.00 151.00 /16-00812 06/22/2016 4873 LILAC PLACE N 0 150.00 1.00 151.00 [16-00783 06/16/2016 4703 LILY AVE N 0 150.00 1.00 151,00 16-00736 06/06/2016 5049 MARQUESS TRAIL CIR N 0 150.00 1.00 151.00 16-00839 06/30/2016 5173 mARQuFss TM. N 0 150.00 1.00 151.00 Permit Kind: SINGLE FAMILY SIDING 16-00739 06/07/2016 8750 42ND ST N 0 150.00 1.00 151.00 713/2016 Page 3 or 8 ermit# Date Site .Address Issued Permit Dwell Count Units ermit Type: BUILDING Permit Kind: SINGLE FAMILY SIDING >16-00785 06/17/2016 4563 BIRCH 13ARK TRL N 0 116-00705 06/01/2016 5300 KIRKWOOD AVE N 0 Permit Kind: SINGLE FAMILY TANK REMOVAL Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees Surcharge Fees Units Fees Fees 150.00 1.00 150.00 1.00 Permit kind: SINGLE FAMILY WINDOWS 116-00830 06/28/2016 11520 30T11 ST N 0 8.500.00 199.35 4.25 )16-00704 06/01/2016 5300 KIRKWOOD AVE N 0 4,500.00 133.15 2.25 'ermit Type: BUILDING - Totals Period 58 0 6,423,573,00 69,947.72 YTD 263 0 49,902,370.11 389,769.85 34,343.47 211,041.26 3,854.13 75,000.00 12 41,820,00 12,000.00 24,056.41 581,190.00 I 16 437,260.00 158,000.00 ermit Type: MECHANICAL Permit Kind: COMMERCIAL ALTERATION Permit kind: COM MERCIAL HVAC Permit Kind: COMMERCIAL NEW CONSTRUCTION Permit Kind: MANUFACTURED HOME HVAC 16-00741 06/08/2016 20 CIMARRON 116-00742 06/08/2016 291 CIMARRON 116-00740 06/08/2016 407 CIMARRON Permit Kind: SINGLE FAMILY BASEMENT FINISII Permit Kind: SINGLE FAMILY FIREPLACE 0 0 0 120.00 1.00 120.00 1.00 120.00 1,00 Permit Kind: SINGLE FAMILY HVAC 116-00752 06/09/2016 10830 3RD STREET PLACE N 0 60.00 1.00 116-00750 06/09/2016 11910 44TH ST N 0 120.00 1,00 .16-0075 I 06/09/2016 8330 59111 ST N 0 59.00 1.00 ,16-00769 06/13/2016 1583 IVORY AVE N 0 60,00 1.00 16-00734 06/06/2016 855 JEWEL AVE N 0 60.00 1,00 Permit Kind: SINGLE FAMILY NEW CONSTRUCTION 16-00815 06/24/2016 11135 3RD ST N 0 180.00 1.00 16-00817 06/24/2016 11158 3RD ST N 0 180.00 1.00 151,00 151.00 203.60 135.40 241,865.32 1,842,017.52 121.00 121.00 121.00 61.00 121.00 60,00 61.00 61,00 181.00 181 00 /13/2016 Page 4 of 8 ermit4 Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees Issued Count Units Surcharge Fees Units Fees Fces ermit Type: MECHANICAL Permit Kind: SINGLE FAMILY NEW CONSTRUCTION )16-00786 06/17/2016 11187 3RD ST N 0 60.00 1.00 116-00796 06/20/2016 06 IS 7TH ST N 0 60.00 1.00 )16-00803 06/21/2016 9618 7TH ST N 0 180.00 1.00 )16-00747 06/08/2016 11403 13LAZINOSTAR LN N 0 60.00 1,00 )16-00782 06/16/2016 11403 13LAZINGSTAR I.N N 0 180,00 1.00 )16-00745 06/08/2016 627 J MOPS AVE N n 60.00 1.00 116-00758 (16/1(1/2(116 627 JANIE'S AVE N 0 180.00 1.00 116-00799 06/20/2016 9609 JUNCO RI) N 0 180,00 1.00 )16-00824 06/27/2016 9609 JUNCO RD N 0 60.00 1.00 )16-00798 06/20/2016 9648 JUNCO RO N 0 180.00 1.00 ; ;6-00823 06/27/2016 9648 JUNCO RD N 0 60.0(1 1.00 116-00826 06/27/2016 1796 LAKE ELMO AVE N 0 60.00 1.00 116-00821 06/27/2016 8719 LOWER 8TH PLACE N 0 60.00 1.00 116-00781 06/16/2016 8727 LOWER ST11 PLACE N 0 180,00 1.00 116-00780 06/16/2016 8737 LOWER 8TH PLACE N 0 180,00 1.00 116-00779 06/16/2016 8742 LOWER 8'1'1-1 PLACE N 0 180.00 1,00 116-00778 06/16/2016 8750 LOWER 8T11 PLACE. N 0 180.00 1.00 )16-00822 06/27/2016 8750 LOWER Kill PLACE N 0 60.00 1.00 ;16-00777 06/16/2016 8758 1.0WER 8T1-I PLACE N 0 180.00 1,00 )16-00735 06(06/2016 •1176 MONARCH CT N 0 180.00 1.00 )16-00788 06/17/2016 4036 MONARCH LN N 0 120,110 1.00 )16-00776 06/16/2016 8751 UPPER -int PLACE N 0 180.00 1.00 116-00797 06/20/2016 8751 UPPER 7T11 PLACE N 0 60.00 1.00 116-00775 06/16/2016 8769 UPPER. TH-1 PLACE N 0 180.00 1.00 116-00774 06/16/2016 8789 UPPER 7111 PLACE N 0 180.00 1.00 Permit Kind: SINGLE FAMILY REPLACE/REPAIR 116-00825 06/27/2016 8899 35TH ST N 0 120.00 1.00 16-00790 06/17/2016 9605 53RD Si' N 0 60,00 1,00 116-00726 06/02/2016 9612 57TI I ST N 0 119.00 1.00 416-00819 06/24/2016 9055 JANIACA CT N 0 59.00 1.00 46-00828 06/27/2016 4819 LILY AVE N 0 60.00 1.00 16-00807 06/21/2016 4644 LINDEN TRL N 0 60.00 1.00 16-00749 06/09/2016 12432 MARQUESS WAY N 0 120.00 1.00 'ermit Type: NIECHANICAL - Totals 713/2016 Period 42 0 VI'D 267 4,917.00 42.00 62,2511,92 1,334.71 hi .00 61.00 N1.00 61.00 1/11.00 61.00 1E1.00 181.00 61.00 181,00 61.00 61.00 61.00 181.00 181,0() 181.00 181.01) 61,00 181,00 181.00 121.00 181.00 61.00 181.00 181.00 121.00 61.00 120.00 60.00 61.00 61.00 121,00 4,959.00 63,585.63 Page 5 018 ermitt/ Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC WAC Total Fees Issued Count Units Surcharge Fecs Units Fees Fees ermit Type: PLUMBINGM Permit Kind: COMMERCIAL FIXTURE INSTALLATION / APPLIANCE Permit Kind: COMMERCIAL NEW CONSTRUCTION Permit Kind: COMMERCIAL SEWER CONNECTION Permit Kind: MANUFACTURED HOME FIXTURE INSTALLATION / APPLIANCE Permit Kind: PUBLIC FIXTURE INSTALLATION / APPLIANCE 116-00729 06/02/2016 300.5 5TF1 ST LANE N 0 60.00 1.00 61,00 )16-00730 06/02/2016 9075.5 JADE CT N 0 60.00 1.00 61.00 /16-00728 06/02/2016 600.5 JADE TM. N 0 60.00 1.00 61,0(1 Permit Kind: PUBLIC SEWER CONNECTION Permit kind: SINGLE FAMILY BASEMENT FINISH Permit Kind: SINGLE FAMILY FIXTURE INSTALLATION / APPLIANCE 116-00836 06/29/2016 8750.5 5T11 ST N 0 60.00 1,00 61.00 /16-00835 06/29/2016 500,5 ISLAND TR. N 0 60.00 1,00 61.00 Permit Kind: SINGLE FAMILY NEW CONSTRUCTION 116-00816 06/24/2016 11135 3RD ST N 0 180.00 1.00 181.00 116-00813 06/24/2016 11158 3RD ST N 0 130.00 1.00 181,00 .16-00717 06/01/2016 537 JADE TRL N 0 60.00 1,00 61,00 116-00718 06/01/2016 553 JADE TRL N 0 60.00 1.00 61,00 II 6-00 8 0 5 06/21/2016 1796 LAKE ELMO AVE N 0 180.00 1,00 181,00 ,16-00712 06/01/2016 8669 LOWER 8TH PLACE N 0 180.00 1.00 181.00 116-00708 06/01/2016 8672 LOWER 81-1 i PLACE N 0 180.00 1,00 181.00 16-00724 06/02/2016 8679 LOWER 8TH PLACE N 0 60.00 1.00 61,00 116-00714 06/01/2016 8682 LOWER 8'111 PLACE N 0 180.00 1,00 181.00 16-00707 06/01/2016 8692 LOWER 8T1I PLACE N 0 180.00 1.00 181,00 16-00710 06/01/2016 8699 LOWER 8TH PLACE N 0 180.00 1.00 181,00 16-00713 06/01/2016 8700 LOWER 8TH PLACE N 0 180.00 1.00 181.00 16-00715 06/01/2016 8719 LOWER 81'11 PLACE N 0 180.00 1.00 181,00 16-00711 06/01/2016 8726 LOWER 8TH PLACE N 0 180.00 1,00 181.00 16-00811 06/22/2016 8726 LOWER 8T11 PLACE N 0 60.00 1,00 61.00 16-00723 06/02/2016 8734 LOWER 8TH PLACE N 0 60.00 1.00 61.00 16-007116 06/(11/2016 8747 LOWER 8TH PLACE N 0 180.00 1.00 181,01) /13/2016 Page 6 ot'S rmit# Date Site Address Permit Dwell Valuation Revenue Plan Check State Park SAC SAC \VAC Total Fees Issued Count Units Surcharge Fees Units Fees Fees ermit Type: PLUMBING Permit Kind: SINGLE FAMILY NEW CONSTRUCTION )16-00810 (16/22/2016 8747 LOWER_ 8T11 PLACE N 0 60.00 1.00 116-00793 06/20/2016 4176 MONARCH CT N 0 180.00 1.00 /16-00709 06/01/2016 8817 UPPER 7T11 PLACE N 0 180,00 1.00 116-00806 06/21/2016 8817 UPPER 7T1I PLACE N 0 120.00 1.00 Permit Kind: SINGLE FAMILY REMODEL Permit Kind: SINGLE FAMILY REPLACE/REPAIR )16-00743 06/08/2016 10977 57T1-[ ST N 0 60.00 1,00 116-00739 06/17/2016 9963 5TH ST LANE N 0 60.00 1.00 116-00744 06/08/2016 5190 LAKE ELMO AVE N 0 60,00 1.00 )16-00814 06/23/2016 5418 LAKE ELMO AVE N 0 180.00 1.00 116-00800 06/20/2016 8528 LAKE JANE TRL N 0 180,00 1.00 )16-00802 06/21/2016 3590 LAVERNE AVE N 0 180,00 1.00 116-00801 06/21/2016 3617 LAVERNE AVE N 0 180.00 1.00 Permit Kind: SINGLE FAMILY SEWER & WATER CONNECTION Permit Kind: SINGLE FAMILY SEWER CONNECTION ) 6-0046 06/08/2016 3570 LAVERNE AVE N 0 60,00 1.00 Permit Kind: SINGLE FAMILY WATER CONNECTION Permit Kind: SINGLE FAMILY WATER HEATER 116-00768 06/13/2016 1583 IVORY AVE N 0 60.00 1.00 61.00 61 00 181,00 181.00 171.00 61.00 61 00 61,00 181 00 181.00 181.00 181,00 Permit Kind: SINGLE FAMILY WATER SOFTNER )16-00809 06/22/2016 9668 7TH ST N 116-00808 06/22/2016 8699 LOWER 8TH PLACE N 'ermit Type: PLUMBING - Totals 0 0 60.00 60.00 1.00 1.00 1,00 61,00 61.00 Period 37 0 4,440.00 37.00 4,477,00 l'TD 252 0 34,130.00 424.00 12,000.00 46,554.00 :rmit Type: ZONING Permit Kind: COMMERCIAL FENCE Permit Kind: COMMERCIAL SIGN 713/2016 Page 7 of 8 ermitH Date Site Address Issued Permit Dwell Count Units erntit Type: ZONING Permit Kind: SINGLE FAMILY ACCESSORY BUILDING 116-00794 06/20/2016 79-19 HILL TRL N 0 Permit Kind: SINGLE FAMILY DRIVEWAY 116-00773 06/15/2016 11420 24T11 ST N 116-00765 06/13/2016 4995 JAMACA AVE N Permit Kind: SINGLE FAMILY FENCE )16-00804 06/21/2016 9077 JANE RD N 116-00767 06/13/2016 9594 JUNCO RD N 116-00760 06/10/2(116 0 NONE AVAILABLE Permit Kind: SINGLE FAMILY PATIO 'ermit Type: ZONING - Totals eport Total 0 0 0 0 0 Valuation Revenue Plan Check State Park SAC SAC VAC Total Fees Surcharge Fees Units Fees Fees 75.00 70,00 70.00 75,00 75.00 75.00 Period 6 0 44(1.00 l'TD 18 0 1,790.00 Period 143 0 S6,423,573.00 79,744.72 34,343.47 YID 800 0 S49,9112,3711.11 487,940.77 211,041.26 3,933.13 75,000,00 12 41,820.00 12,000.1)0 25,815.12 581,190.00 116 437,260.00 170,000.00 75.00 70.00 70.00 75.00 75.00 75.00 440.00 1,79)1.1)11 251,741.32 1,953,947.15 713/2016 Paw 8 of Inspection Type CITY OF LAKE ELMO Inspection Statistics Report - Detail Actual Date From: 6/1/2016 To: 6/30/2016 Permit Type: All Property Type: All Construction Type: All Pass Fail No Status Reinsp Period Total YTD Total ACCESSIBILITY 1 0 0 0 1 2 ENGINEER ACCEPTANCE LETTER 1 0 0 0 I 1 ADDITION FINAL 0 0 0 0 0 1 AS BUILT 26 0 0 0 26 35 A1RTEST 4 0 0 0 4 7 BUILDING FINAL 27 3 0 1 31 157 DECK FINAL 3 2 0 1 6 13 DECK FOOTING 2 0 0 0 2 4 DEMOLITION FINAL 0 0 0 0 0 1 DECK FRAMING 0 0 0 0 0 1 DRAIN TILE 0 0 0 0 0 1 ELECTRICAL FINAL 21 0 0 0 ')I IT) ELECTRICAL ROUGH IN 0 0 0 0 0 56 EMERGENCY LIGHTING 0 0 0 0 0 3 ESCROW FINAL I 0 0 0 1 27 FIRE ALARM FINAL 0 0 0 0 0 I FOUNDATION INSULATION 0 0 8 0 8 10 FENCE FINAL 0 1 0 0 1 4 FINAL 12 0 0 0 12 25 FIREPLACE ROUGH IN 16 0 0 0 16 110 FIRE 1 0 0 0 1 3 FOUNDATION 25 0 1 0 26 127 FOOTINGS/SLAB 41 1 19 1 62 181 FIREPLACE FINAL 0 0 0 0 0 3 FOUNDATION PRIOR TO BACKFILL 0 0 5 0 5 5 FRAMING 2 1 0 0 0 1 5 FRAMING 26 4 10 3 43 186 FRAMING ROUGH IN 0 0 3 0 3 6 FIRE SEPERATION WALL 9 0 0 0 9 36 FIRE SUPPRESSION FINAL 10 0 0 0 10 27 FOUNDATION / WATERPROOF / DRAIN 21 2 0 3 26 108 GASLINE / PRESSURE TEST 26 2 0 0 28 141 GRADING 0 0 0 0 0 2 HEATING ROUGH 2 2 0 0 0 2 7 HOUSE WRAP 3 0 0 0 3 6 IN FLOOR HEAT AIR TEST 0 0 0 0 0 4 INSULATION 24 2 0 3 29 138 KLMA ACCEPTANCE REPORT 0 0 0 0 0 1 LATH 16 0 0 1 17 76 HEATING FINAL 31 3 0 0 34 144 HEATING ROUGH IN 29 1 0 0 30 163 FIRE SPRINKLER ROUGH 2 0 0 0 2 17 OCCUPANCY FINAL I 1 0 1 3 3 OTHER 2 0 0 0 2 2 PIER FOOTINGS 0 0 0 0 0 I PLUMBING BASEME T ROUGH 2 0 0 0 2 3 PLUMBING FINAL 37 2 0 0 39 169 POOL FINAL 0 0 0 0 0 1 PLUMBING ROUGH IN 25 0 0 0 25 150 PLUMBING ROUGH 2 0 0 0 0 0 2 PLUMBING UNDERGROUND 20 2 0 1 23 120 Page 1 of 2 7/13/2016 inspection Type Pass Fail No Status Reinsp Period Total YTD Total RADON POLY 18 3 0 3 REINSPECTION 1 0 0 0 REMODEL FINAL 0 0 0 0 ROOFING FINAL 7 0 0 0 ICE & WATER 7 0 0 1 ROUGH 2 0 0 0 SEWER & WATER 21 1 0 1 SEWER 0 0 0 0 SHEATHING 0 0 2 0 SIDING FINAL 2 1 0 0 FOOTINGS SIGN 0 0 0 0 SILT FENCE 1 0 0 0 SPRINKLER FINAL 1 0 0 0 SPRINKLER ROUGH IN 0 0 0 0 STORM SEWER 0 0 4 0 15" Buoy per ordinance 0 0 0 0 TANK REMOVAL 0 0 0 0 UNDERGROUND 0 0 0 0 VBWD PERMIT 0 0 0 0 VISUAL 0 0 0 0 WATER SOFTNER 0 0 0 0 WINDOW REPLACEMENT 2 0 0 0 24 1 0 7 8 25 3 23 III 0 1 2 2 3 7 0 1 11 1 2 0 2 4 9 0 2 0 2 0 7 0 1 0 1 0 4 2 18 106 Report Totals 530 31 52 20 - 633 2,756 7/13/2016 Page 2 of2 SUGGESTED ORDER OF BUSINESS: - Questions from Council to Staff - Report/Presentations ...... ........ Smith Schafer Questions from Council to Staff Public Input, if Appropriate ...... Call for Motion ....... ................. Discussion ........................... ....... Action on Motion TI IN CITY OF E EL\IO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: AY0 COU CO U ICAT 0 DATE: July 19, 2016 CONSENT ITEM # 7 Approval for Tax Abatement Payment for Valley Cartage Cathy Bendel, Finance Director Cathy Bendel, Finance Director Kristina Handt, City Administrator .......... ...... ........ .................. Mayor Facilitates ...... ..... ........City Staff, ...................... ........... ..Mayor Facilitates .... ...... ......................Mayor Facilitates ..................... ...... ..... Mayor & City Council .. ....... ..... ........... ..... ..... Mayor & City Council ........................... ...... . ........ Mayor Facilitates POLICY RECOMMENDER: Finance FISCAL IMPACT: $3,376.34 On April 26, 2013, the City Council approved a limited property tax abatement for the 8665 Hudson Boulevard (Parcel ID #33.029.21.44,0037) for the tax years 2014, 2015, 2016 and 2017. SUMMARY AND ACTION REOUESTED: On an annual basis, by July 300' each year, the tax abatement for 8665 Hudson Boulevard needs to be remitted to the owner. Staff is seeking City Council approval to refund the City of Lake Elmo portion which needs to be refunded for 2015 which is $3,376.34. -- page 1 -- City Council Meeting [C'onsent Agenda Item 71 July 19, 2016 STAFF REPORT: In the winter of 2012 the City of Lake Elmo was approached by a company from Wisconsin with interest in purchasing a corporate office building at 8665 Hudson Boulevard for the purpose of establishing a headquarters and creating 50 new jobs. They requested a limited tax abatement for the years of 2014-2017. This location was not in a TIF district so those incentives were not available. The City staff took the lead on a project to put together an economic development package that consisted of tax abatement, a sizable forgiveable loan ($500k), job training funds, and energy credits to bring new good paying jobs to the region. The results of this public -private partnership resulted in the building being purchased and all of the stipulations of the partnership and state funding having been exceeded. The following were the benefits as a result of this transaction: Valley Cartage moved their Corporate Headquarters to Lake Elmo and created in excess of 50 new jobs. Improvements were made to the building at 8665 Hudson Boulevard increasing the taxable market value by over Si million. Retention of a large tenant a key commercial building on the 1-94 corridor where the City planned for key growth. Participation by Washington County in the abatement process for their share of the tax increment for 2014-2017. RECOMMENDATION: It is recommended that the City Council approve a payment to Norman James in the amount of $3,376.34 which represents the City share of tax abatement due for 2016. ATTACHMENTS: . Washington County worksheet on Lake Elmo component of 2016 tax abatement -- page 2 -- City of Lake Elmo - Valley Cartage E- ,omic Development Tax Abatement City Reso, 2013-27 PID: 33,9,21.44.0037 TAG 3701 Duration: 4 years Pay 2014-Pay 2017 (Pay 2018 will be considered if requested by owner) Terms: Market Value in year of abatement must be greater than Pay 2012 Market Value of 2,125,000 Total tax in year of abatement must be greater than Pay 2012 total Fax of $70,256, Maximum of $10,000 per year/$40,000 total No payment will be made if the first half taxes for the year are unpaid or if delinquent taxes exist for prior years. Payment to be made on or before July 30 of each year. Taxable FD Total Market Class Total Tax Tax Local Tax Item Tax Value Rate Capacity FD% Capacity Capacity Tax Year Pay 2014: Pay 2015: Pay 2016: Base Year 150,000 1,975,000 $70,256 2,125,000 Current Year I 150,000 1,975,000 I $77,675 I 2,125,000 -'*No Value Base Year 150,000 1,975,000 $70,256 2,125,000 Current Year 1 150,000 3,136,300 1 $113,299 I 3,286,300 Base Year 150,000 1,975,000 $70,256 2,125,000 Current Year I 150,000 3,136,300 I $110,005 I 3,286,300 1,50% 2.00% 1,50°/0 2,250 2.00% 39,500 41,750 ( 40,1589°/01 ncrease over 2012- 1.50% 2,250 2.00% 39,500 41,750 34,3461% 1.50%I 2,250 2.00%l 62,726 64,976 I 34.3461%1 22,317 1.50‘)/g 2,250 2.00°/0 39,500 41,750 37.1277% 15,501 26,249 23.121% $6,069,00 Y I Yi First half 2014 taxes paid? No delinquent taxes? I Y IFirst half 2015 taxes paid? I Y INo delinquent taxes? Current City Rate City NTC Tax 2,250 39,500 41,750 40.1589°/0 16,766 24,984 27.761% $6,935,74 16,766 24,984 I 27.761%J $6,935.74 $0.00 $0.00 Change in City Tax Amount of Tax Payment Status Abatement Y N $10000 max) Inot part of city agreement) 14,339 27,411 23.798% $6,523.19 42,659 I 23.798Q/01 $10,151,87 $3,628.68 $3,628.68 payable July 30,2015 51 First half 2016 taxes paid? FINo delinquent taxes? 2,250 62,726 64,976 I 37.1277%1 24,124 40,852 1 23.121%1 $9,445.34 $3,376.34 $3,376.34 payable July 30,2016 T1 IF. CITY OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: 07/19/2016 Amending the Lake Elmo City Code of Ordinances Related to Building and Fire Code Regulations Mike Bent, Building Official Mike Bent, Building Official Sarah Sonsalla, City Attorney SUMMARY AND ACTION REQUESTED; As part of its Consent Agenda, the City Council is asked to accept and approve the Ordinance to Amend Building Regulations. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda, STAFF REPORT: The City Code of Ordinances related to Building and Fire Code Regulations have been updated to reflect current state code language and statutes. RECOMMENDATION: Based on the aforementioned, staff recommends the City Council accept amending the Lake Elmo City Code of Ordinances Related to Building and Fire Code Regulations. ATTACHMENTS: Amended Building Regulations CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-147 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES RELATED TO BUILDING AND FIRE CODE REGULATIONS SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 115.001 of the City Code by deleting the existing language and replacing it with the following: § 115.001 STATE BUILDING CODE ADOPTION BY REFERENCE. The Minnesota State Building Code, as adopted by the Commissioner of Labor and Industry pursuant to Minnesota Statutes Chapter 326B, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Labor and Industry, through its Building Codes and Standards Unit, is hereby adopted by reference with the exception of the optional chapters, unless specifically adopted in this Section. The Minnesota State Building Code is hereby incorporated in this Section as if fully set out herein and shall be known as the "Lake Elmo Building Code". SECTION 2. The City Council of the City of Lake Elmo hereby amends Section 115.002 of the City Code by deleting the existing language and replacing it with the following: § 151.002 APPLICATION, ADMINISTRATION, AND ENFORCEMENT. The application, administration, and enforcement of the Building Code shall be in accordance with Minnesota State Building Code, The Building Code shall be enforced within the extraterritorial limits permitted by Minnesota Statutes Section 32613.121, subdivision 2(d). The code enforcement agency of the City is called the "Lake Elmo Building Department." The Building Code shall be enforced by the City Building Official, as the Building Official is designated by the City to administer the code in accordance with Minnesota Statutes 326B.133, subdivision I . SECTION 3. The City Council of the City of Lake Elmo hereby amends Section 115.003 of the City Code by deleting the existing language and replacing it with the following: § 151.03 PERMITS, INSPECTIONS, AND FEES. (A) The issuance of permits, conducting -ispections and the collection of fees shall be as authorized in Minnesota Rules Chapter 1300. Permit fees shall be assessed for work governed by this Section in accordance with the city's fee schedule. In addition, a surcharge fee shall be collected on all permits issued for work governed by this Section in accordance with Minnesota Statutes 32613.14S, subdivision 1. (B) No permit as required by the Building Code shall be issued, until the fees prescribed have been paid, nor shall an amendment to a permit be approved until the additional fees, if any, due to an increase in the estimated cost of the building or structure have been paid. (C) Plan review fees shall be 65 percent of the building permit fee. Investigation fees for work started without a permit shall be equal to the pennit fee. (D) Plan review fees for similar plans shall be 25 percent of the nonnal building permit fee. (E) The plan checking fee shall be paid by the applicant to the city. (F) Permits shall be required for moving structures within, out, or through the city. Structure moving permit fees shall be as established by the city's fee schedule. (G) An escrow administration fee in an amount established the city's fec schedule shall be paid before a permit is issued for all permits requiring escrow in accordance with Section 151.022 of this Code. SECTION 4. The City Council of the City of Lake Elmo hereby amends Section 151.015 of the City Code by deleting the stricken language and adding the underlined language as follows: § 151.015 GENERALLY. (A) Permits required. No person, firm, or corporation shall erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish any building or structure in the city or cause these actions to be done without first obtaining a separate building permit for each building or structure as required by the State Building Code as adopted by this chapter. (B) Fees established, (1) Fees shall be as provided by City Council ordinance, as amended from time to time, and shall be attached as Appendix A of the code. (2) (a) The Building Official shall utilize the chart of estimated construction costs as annually provided by the Minnesota Department of Labor and Industry, State Building Codes and Building Codes and Standards Unit, o compute building valuations for the purposes of establishing the permit fees of the city. (b) Specific fees are set forth from time to time by resolution of the City Council. (C) Double fee. If any construction is undertaken in the absence of a permit required by this code to be issued as a prerequisite to building construction, the permit fee shall be double the stated amount. (D) Building demolition ,fees. All building or structures prepared for demolition within the city require a demolition permit. (E) Surcharge. In addition to the pennit fees required, the applicant shall pay a surcharge to be amended from time to time. SECTION 5. The City Council of the City of Lake Elmo hereby amends Section 151.017, paragraph (G) of the City Code by deleting the &t4eken language and adding the underlined language as follows: § 151.017 EXCAVATION AND GRADING PERMITS. (G) Submission requirements. All grading and excavation permit applications shall be accompanied by the following infonnation: (1) The legal description of the property; (2) The required fee as set forth in the city's fee schedule by Chapter 70 of the Uniform Building Code, as it may be amended from time to time; (3) Evidence of ownership or an interest in the property; (4) Existing and proposed final grades utilizing 2 foot contour intervals; (5) A survey showing the location and elevation of all roads, utilities, and structures which may be impacted by the proposal; (6) A tree survey showing all trees having a caliper of 6 inches or greater and a tree preservation plan; (7) A landscaping and site restoration plan; (8) A development concept plan indicating how the recontoured parcel may be developed in a manner consistent with this chapter and the Comprehensive Plan; (9) A drainage plan which includes any engineering work for storniwater retention which may be necessary; (10) An erosion control plan indicating the type and location of erosion measures to be used; (11) A traffic analysis showing how the materials will be removed from or delivered to the site; (12) Two copies of all available soil borings together with boring location maps and any other soil information pertinent to improvements; (13) The other information as may be required by the city; (14) Schedule of building construction phasing on permit site; (15) Hours of operation; and (16) Duration of activity. SECTION 6. The City Council of the City of Lake Elmo hereby amends Section 151.020 of the City Code by deleting the trickeri language and adding the underlined language as follows: § 151.020 EXTERIOR FINISH. d within 1 year of the date of thc permit was issued. The exterior of alt structures must be finished within six months from the date of commencement of construction of the structure. The Building, Official may extend the completion date for large scale nroiects or demonstrated hardship. SECTION 7. The City Council of the City of Lake Elmo hereby amends the City Code by repealing Section 151.021, Expiration, in its entirety. SECTION 8. The City Council of the City of Lake Elmo hereby amends Section 151.025 of the City Code by deleting the stf4Gke language and adding the underlined language as follows: § 151.025 INCOMPATIBLE STRUCTURES. (A) Referral by Building Official and City Administrator. Whenever an application is filed with the city for a building perrnit for any structure to be built, enlarged, or altered within, or moved in or into the city, and the Building Inspector Building Official finds that the application, plans, and specifications, and the plot plan submitted (the application papers) comply with the code of the city except that the application papers provide for a structure, the exterior design, appearance, and functional plan which the Building Inspector and the Clerk Building Official and City Administrator feel may be so at variance or so similar with the exterior design, appearance, and functional plan of structures in the neighborhood and same zoning district of the proposed structure as to cause a material depreciation generally to property in the neighborhood, then the B444eeter Building Official shall within 10 days after the receipt of the application papers, file the papers and the opinion in writing, signed by the Building Official and City Administrator, with the Planning Commission. (B) Call of hearing. Within 10 days after the receipt of the application papers and opinions, the Clerk City Administrator shall give notice to each member of Planning Commission and to the public by publication in the official paper and to any other persons the Clerk City Administrator deems advisable, of a hearing to be held by the Planning Commission with respect to the application. The notice shall state the purpose of the hearing and the location of the structure. Notice to the applicant shall be by registered mail at least 3 days in advance of the hearing, provided appearance at the hearing shall constitute a waiver of any defect in the notice of the hearing. The hearing on the application shall be held not less than 1 week nor more than 2 weeks after receipt of the application by the city. (C) Hearing and findings. Before or during the hearing, each member of the Planning Commission may view the premises upon which the structure is located or to be located, and at the hearing the Commission shall examine the application papers and hear the applicant. It may also hear any citizens of the neighborhood and other individuals who request to be heard. Within 48 hours of the close of the hearing, the Commission shall, pursuant to a majority vote of all the members of the Commission, file written findings of the fact. It shall determine whether the exterior design, appearance, and functional plan of the structure is or is not at a variance or so similar with the exterior design, appearance, and functional plan of structures constructed or in the course of construction in the neighborhood of the proposed structures, (in the same zoning district) as to cause material depreciation generally to property in the neighborhood. The Commission shall further make a recommendation that the application be accordingly granted or denied. The finding, determination, and recommendation shall be in writing, signed on behalf of the Planning Commission by its Chair. The Clerk City Administrator shall file a certified copy of the finding, determination, and reconunendation with the Building Official and shall mail a copy to the applicant. The application papers, the written opinions, and the findings, determinations, and recommendations of the Planning Commission shall immediately be presented by the Clerk City Administrator to the Council at its next regular meeting. Further action with respect to the application shall be held in abeyance pending order and direction of the Council. In that case, no permit with respect to the application shall be issued except upon order and direction of the Council. SECTION 9. The City Council of the City of Lake Elmo hereby amends the City Code by repealing Section 1Sl.OZEiSuspension nrRevocation, inits entirety. SECTION 10. The City Council of the City of Lake Elmo hereby amends Section 151.027, paragraph (B) of the City Code bvdeleting the stFiehey*language and adding the underlined language asfollows: § 151.027 CONSTRUCTION SITE EROSION CONTROL. (l) J)dbnbx/onreyxheo/ents. All applications for ubuilding permit shall include oplot or site plan detailing the proposed finished grades of the site at all building comers and all lot comers. All srudus proposed shall he consistent with the approved grading plan for the subdivision in which the building site islocated. (2) As built gzules Amounts collected by the city and beki in oxoron/ as security to ensure completion of construction nroJoots for any for any activity which reauires a oerrnit shall be held until the builder or the property ov/ucc h**e has provided the city with a certificate of revisiecnd surveyor or civil eo8inecr uVcaho2� to the "as built" grades of all building comers and site corners; and, the certificate shows all the grades to be consistent with the plot or site plan attached to the building permit application. SECTION 11. The City Council ofthe City VfLake Elmo hereby amends the City Code byrepealing Section 151.040, Fire Detection System Required, in its entirety. SECTION l3. The City Council of the City of Lake Elmo hereby amends Section 151.041 of the City Code by deleting the strickcnlanguage and adding the underlined language asfollows: 8l58'041 FIRE PREVENTION AND PROTECTIONAND SAFEWDE-W�. (,,%) GereraI4% Buildin',, owners shall comply vith the following regulatim-,5 on, cr1before 1 1 2002 cmruomoia|structumo. (1) Floor o/uxx /\ building floor plan shall he provided to the Lake Eli -no Fire Chief. The floor plan shall satisfy the following requirements: ticmi mnho puoui and shut off, �us utility rub'as, ondruaiu shut offs; (c) It nbuU U|us{ngo the locations of all smoke dcteoknrs, firm u\aonn, fire ulunn pulls, fire mxiioguixber , alarrn indicator panels, and ozuiuolaoa onn*4* , oucaxo OrtxoD kxcations, fironnU attic access, and roof access; and Chief. (e) Any other information as deemed necessary and reasonable by the Lak (2) flaLardous material list. The Lake Elmo Fire Chief shall be provided a list of all Stan A standpipe shall satisfy the following requirements. the Fire Department. (b) It shall have a minimum flow capacity of 250 gallons per minute. "National Standard Hose Threads" regulation. f doors at (5) Smoke detectors. Smoke detectors shall be required in all commercial structures. Smoke an alarm occurs. (6) Annunciator The annunciator panel for heat, smoke, and fire alarm shall clearly (B) Lock boxes. (1) Lock boxes shall be required on all new commercial structures in Lake Elmo. (2) The lock box shall be mounted in an easily accessible location near the. main entrance of property owner i keys kr various bui1dig locks. (A) State fire code adopted. The Minnesota State Fire Code, as adopted by the Commissioner of Labor and Industry pursuant to Minnesota Statutes Chapter 299E011, includin2- all of the amendments, rules and regulations established, and appendix chapters as outlined below, adopted and published from time to time by the Minnesota Commissioner of Public Safety. through its fire marshal division is hereby adopted by reference and incomorated in this section as completely as if set out in full. A person desiring a permit as required by the Minnesota State Fire Code shall submit an application to the Fire Code Official along, with any fee required by the city fee schedule. (B) Appendix chapters adopted. The following appendix chapters as identified in the Minnesota State Fire Code are hereby adopted and incorporated: (1) Appendix C: Fire Hydrant Locations and Distribution: (2) Appendix D; Fire Apparatus Access Roads; (3) Appendix H: Hazardous Materials Management Plan (HMM.P) and Hazardous Materials Inventory Statement (HMIS) Instructions; (4) Appendix I: Fire Protection Systems — Noncompliant Conditions: (5) Appendix K: Fires or Barbeques on Balconies or Patios; and (6) AnDendix L: Emergency Responder Radio Coverage, (C) Use of the terms in the Fire Code. Wherever the word "jurisdiction" is used in the Minnesota State Fire Code, it shall mean the City of Lake Elmo. Where the term "tire code official" is used in the Minnesota State Fire Code, it shall mean the city's Building Official. (D) Duties and responsibilities of the Fire Code Official, The Fire Code Official or Ids or her authorized representative shall have the following duties and responsibilities:, () Enforcement of the provisions of this Section; (2) May order the establishment of fire lanes on public or private property as may be necessary in order to ensure that the travel of fire equipment is not be impeded or interfered with, and that access to fire hydrants and buildings is not blocked off When a fire lane has been ordered to be established, it shall be marked by a sign bearing the words "No Parking -- Fire Lane" or a similar message. If the sign is in private property, it shall be erected and maintained by the property owner at the property owner's expense. Such snm must be installed within 30 days after notification by the Fire Code Official that a fire lane must be established. Thereafter, no person shall park a vehicle or otherwise occupy or obstruct the fire lane; and (3) Keeping on tile with the city all statutes and regulations applicable to this section. (E) Fire inspections. In order to ensure the health, safety, and public welfare, the city will inspect existing facilities in accordance with established policy. A fire service fee will be charged in accordance with the city's fee schedule for new construction. additions and alterations where a building permit is required, (F) Lock boxes. Lock boxes are required on all new commercial structures in the city. They shall meet the following, requirements: (l) The lock box must be mounted in an easily oocoymihlc location near the omiu cuirunoc of the structure or as otherwise approved in wn'tiiiv- by the Fire Chief, (2) The lock box must contain all kewnecessary to aainaccess iuthe comnooialstructure ox well as access to interior areas of the structure, and (3) The Fire Chief must bocontacted when access Molock box iorecluested bvthe nmneriY owner in order to chan2e keys for various buildin�� locks. (G) }/ozorcloux /xuterk// list. With respect to couuoccoiu) pronertimo, the oroncdv owner must vrovide the Fire Chief with the followiniz infori-nation related to hazardous materials and chemicals on the property. This iufbonadoo onun/ be updated unouoUv and when shipments of new or ueouonu) hazardous materials orchemicals are received onthe nronorty (|) /\ |imi o[ all hazardous materials and obooduolu stored in the structure(s) and on the (2) A drawinQ to scale which nrovides the quantities of the materials and chemicals: and (3)A material data sheet for each hazard000mutoial or chemical. SECTION 13. The City Council of the City of Lake Elmo hereby amends Section 151.085, paragraph (M) of the City Code by deleting the �;trickcn language as follows and rc|etteringthe remaining paragraphs in Sechon1Sl.085: Wl51.085 SWBIMKNG POOLS; GENERALLY. (M> /q6ctv oquilvxcnt, £van' ^wiouniugpoo| xbuU be equipped with l or more tbro*io,- ring buoys huvbnu-5O fpuol mhiehs**f is larger) of 3/16 inch -,iyj.on line (or equivalent) attached. SECTION 14. Effective Date. This ordinance shall become effective immediately upon adoption and publication inthe official newspaper ofthe City ofLake Elmo. SECTION 15. Adoption Date This Ordinance No. was adopted on this day of LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Julie Johnson, City Clerk This Ordinance was published onthe day of ,2016. TI IE CITY LAKE E MO STAFF REPORT DATE: July 19, 2016 CONSENT ITEM #: 9 MOTION TO: Mayor and City Council FROM: Kristina Handt, City Administrator REVIEWED BY: Chief Greg Malmquist, Fire Chief Cathy Bendel, Finance Director AGENDA ITEM: 2016 Paid On Call Firefighter Pay Increases BACKGROUND: Typically, in the past the paid on call firefighters have received the same base percentage increase as other City employees. It was an oversight that staff failed to include them in the previous pay increases presented to Council. ISSUE BEFORE COUNCIL: Should the proposed wage increases be approved for the City of Lake Elmo paid on call firefighters? PROPOSAL DETAILS/ANALYSIS: Attached is an updated pay rate sheet for our paid on call firefighters. These rates represent a 5.5% increase over current rates. Firefighters are paid monthly so staff is proposing the attached pay rates go into effect for July. FISCAL IMPACT: The 2016 budget contains $20,000 for wage adjustments. $6,709.63 was allocated during e four previous wage adjustments. This increase will have an impact of about $2,500 for the rest of 2016 assuming an average number of calls. OPTIONS: 1) Approve the pay adjustments as presented 2) Approve different pay adjustments 3) Do not approve any pay adjustments RECOMMENDATION: If removed from the consent agenda: Motion to approve the 2016 paid on call firefighter pay adjustments as presented. ES F AY • CALL PAY = $12.81/hr o Certified EMT's shall receive an additional $1.11 per hour. e Certified ENGINEERS shall receive an additional $1.11 per hour. o Officers shall receive an additional $1.11 per hour. TRAINING and MEETING PAY = S11.70/hr. o Probationary Incentive Pay = S551.50 OFFICERS PAY = o ASSISTANT CHIEF (1) - $2349.83/year o CAPTAINS (4) - $1567.99/year o LIEUTENANTS (2) - $784.00/year DUTY CREW/STANDBY PAY - $2.20 per hour. YEAR END INCENTIVE PAY BASED ON YEAREND PERCENTAGE TOTALS 26% - Less than 31% = $441.20 51% - Less than 61% = 5634.77 31% - Less than 41% = $496.36 61% - Less than 71% = 5716.96 41% - Less than 51% = 5579.62 71% & ABOVE = 5827.26 PAY RATES EFFECTIVE JULY 1, 2016 DATE: CONSENT [TEM # July 19, 2016 AGENDA ITEM: Old Village Phase 2 Street, Drainage and Utility Improvements — Resolution Authorizing Condemnation Proceedings SUBMITTED BY: Jack Griffin, City Engineer THROUGH.: Kristina Handt, City Administrator REVIEWED BY: Sarah Sonsalla, City Attorney Chad Isakson, Assistant City Engineer SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff................... ..... ....... ......... Mayor Facilitates Public Input, if Appropriate................... ......... ............Mayor Facilitates Call for Motion .................... .......... ..... ................. ..... Mayor & City Council Discussion............. ...... .„............................... ..... ..... Mayor & City Council Action on Motion............................................... ...... ............ Mayor Facilitates 10 POLICY RECOMMENDER: Engineering/City Attorney. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving a Resolution authorizing acquisition of permanent and temporary easements by eminent domain and approval of appraised values of the easements as required to complete the Old Village Phase 2 Street, Drainage and Utility Improvements. PROJECT BACKGROUND: As part of the Downtown (Old Village) Phase 2 Street, Drainage and Utility Improvements a concrete sidewalk is proposed to be constructed along the south boulevard of 30' Street North. In order to implement the improvements, permanent and temporary construction easements are needed from the properties primarily along the south side of 30' Street North. Through a Cooperative Agreement the City has authorized Washington County to implement the improvements including engineering design, construction administration, testing, right-of-way and easement acquisition, including the use of eminent domain, and retaining a contractor for project construction. Washington County has identified the required permanent and temporary easements, has obtained professional appraised values of the easements and has made offers of compensation to each property owner in an attempt to reach agreement to have the easements voluntarily conveyed. At this time, however, there remain two properties for which the acquisition of the easements have not been successful. It is therefore the opinion of the project team that it is necessary for the council to initiate condemnation proceedings in order to ensure that the improvements can be completedbefore the end of the construction -- page City Council Meeting [Consent .,,Igerula Item I 0] July 19, 2016 season. Should the council initiate condemnation proceedings the County would continue negotiations in an effort to acquire the easements through a voluntary agreement. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, a Resolution authorizing acquisition of permanent and temporary easements by eminent domain and approval of appraised values of the easements as required to complete the Old Village Phase 2 Street, Drainage and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to Approve Resolution No. 2016-61 authorizing acquisition by eminent domain and approval of appraised values of easements needed for the Old Village Phase 2 Street, Drainage and Utility Improvements". ATTACHMENT(S): I . Resolution Authorizing Acquisition by Eminent Domain for the Old Village Phase 2 Street, Drainage and Utility Improvements. 2. Resolution Exhibit A — Three Easement Parcel Sketches. -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY MINNESOTA RESOLUTION NO. 2016-61 RESOLUTION AUTHORIZING ACQUISITION BY EMINENT DOMAIN AND APPROVAL OF APPRAISED VALUES OF EASEMENTS NEEDED FOR OLD VILLAGE PHASE 2 STREET, DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, the City Council has authorized the project titled Old Village Phase 2 Street, Drainage and Utility Improvements, Project No. 2016.124 (the "Project"), as thoroughly described in the Feasibility Report prepared by Focus Engineering, Inc., dated March 2016 and amended in May 2016, incorporated by reference herein; and WHEREAS, the Project area includes 500 feet south of 30'h Street to County State Aid Highway (CSAH) 14, 30'1' Street from Lake Elmo Avenue to Lisbon Avenue North, 34'1' Street from Lake Elmo Avenue to 150-feet west, 3.5111 Street from Lake Elmo Avenue to the dead end, and 36'1' Street from Lake Elmo Avenue to 200-feet west; and WHEREAS, the Project's scope includes improvements necessary to reconstruct streets, improve stormwater drainage conveyance, extend municipal sanitary sewer service, replace aged water distribution system facilities, and complete landscape and streetscape improvements; and WHEREAS, because the Project involves the reconstruction of Lake Elmo Avenue (CSAH 17), the City has partnered with Washington County to perform the work; and WHEREAS, the City Council finds that it is necessary for the City to acquire certain permanent easements and temporary construction easements (collectively, the "Easements") depicted in Exhibit A attached hereto in order to install and maintain the Project; and 48310v1 DDS LA5I5-9 WHEREAS, on behalf of the City, the County has engaged a qualified independent consultant to provide an opinion of damages caused by the Easement acquisitions from each impacted property; and WHEREAS, on behalf of the City, the County has made offers of compensation to the landowners for the Easements consistent with the independent opinions of damages; and WHEREAS, on behalf of the City, the County has been diligently working with the landowners of the impacted properties to reach agreements to voluntarily convey the necessary easements along those streets within the City's jurisdiction, including without limitation, 30`11 Street; and WHEREAS, despite the County's efforts, agreements to convey certain easements that are necessary for the Project have yet to be reached with the following landowners: Northern Natural Gas Company (PID#2402921l20008) Timothy J. & Diana M. Danielson (PID#2402921210008) WHEREAS, the City Council finds that it is reasonably necessary, proper, and convenient, and in the interest of the general welfare that the City acquire by eminent domain title to and possession of the Easements in furtherance of the Project; and WHEREAS, the City Council finds that the construction schedule for the Project makes it necessary to acquire title to and possession of the Easements prior to the filing of the final report of the condemnation commissioners to he appointed by the district court; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo in regular meeting assembled that: 1. The acquisition of the Easements is necessary and for a public purpose in furtherance of the Project; 4831060 DOS LA515-9 2 2. The law fine of Kennedy & Graven, Chartered, is authorized and directed to take all steps necessary on behalf of the City to acquire through eminent domain the Easements that are not acquired by voluntary negotiation, including filing an action in eminent domain and using the quick take procedure under Minn. Stat. § 117.042; The appraised values for the Easements adequately reflect the fair market values thereof and are hereby approved for the purposes of Minn. Stat. § 117.042. Passed and duly adopted this 19'1' day ofJuly, 2016, by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk 483106v 1 DOS LA515-9 EXHIBIT A Depiction of Easements [attacliecij 43 1 06v 1 DDS LA515-9 TOTAL NEW R TOTAL TE 0 SF 1050 SF Existing R/W Line Existing R/W Line Washington 20 40 Feel pEepn(e1 ny Washington County Public Works Department Survey and Land Management Division Construction Limits Existing R/W Line 30th Street N. Easement Acquistion Northern Natural Gas Property 2402921120008 Total Parcel +/- 7500 SF TOTAL NEW RW 1276 SF TOTAL TE 2480 SF Construction Limits Was I %ngton County 0 20 40 Feet preg1,1d by, Washington County Public Works Department Survey and Land Management Division New R/W Line Property Boundary 30th Street N. Easement Acquistion Danielson Property 2402921210008 Total Parcel +/- 32,800 SF TI CITY ut' I\KE ELN' 0 AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # July 19, 2016 AGENDA ITEM: 2016 Street, Drainage, and Utility Improvements — Pay Request No. 2 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Aeenda): Questions from Council to Staff. ......... ................................... Mayor Facilitates Public Input, if Appropriate......... ..... ..........................Mayor Facilitates Call for Motion ....... ..... ......... ....................................... Mayor & City Council Discussion ....... .................. ...... ........................................ Mayor & City Council Action on Motion......... ........ .................. ..... ............................ Mayor Facilitates POLICY RECOMMENDER: Engineering. 11 FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTIONREQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the 2016 Street, Drainage, and Utility Improvements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $322,633.40. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $31,659.76. -- page City Council Meeting [Consent Agenda Item 2 July 19, 2016 RECOMMENDATION: Staff is recommending that the City Council consider approving, as part ofthe Consent Agenda, Pay Request No. 2 for the 2016 Street, Drainage, and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Hardrives, Inc. in the amount of $322,633.40 for the 2016 Street, Drainage, and Utility Improvements". ATTACHMENT(S): Partial Pay Estimate No. 2. TOTALS NETCHANGE PROJECT PAY FORM . PARTIAL PAY ESTIMATE NO. 2 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS ' PROJECT NO. %n15.z29 FROM 6/1/2016 TO 6/30/I016 . S ENGINEERING, inc. PROJECT OWNER: CITY OFLAKE ELxNO ' 38U0LAV[RNEAVENUE NORTH LAKE [LK8Q,KUN5SD4I ATTN: JACK GRIFFIN, CITY ENGINEER PERIOD OFESTIMATE CONTRACTOR: HARDRNES,|N[. l4475[lU}RAK4DRIVE ROGERS,N1N55374 CONTRACT CHANGE ORDER SUMMARY | PAY ESTIMATE SUMMARY Approval | Amount | 1 Original �ll��61U33 pp/ova / / � ' _ No. ' � Date Additions Deductions 2.Net Change Order Sum $32,976.55 1 7/5/20I6 $32,976.55 IRevised Contract (l+2) $1'222,586.88 4. *Work Completed $633'195.15. 5�*Stored Materials $<lOO 6iSubtotal (4+S) $633,195.15 7.PetainaQe* 5.0% $31,65876 ' 8.Previous Payments $278901.99 $32'976.55 $0.00 9.Amount Due (6'7'Q) $3I2,633.40 CONTRACTTIME � STxRTDATE� 4/18/2016 ORIGINAL DAYS 165 ON SCHEDULE SUBSTANTIAL COMPLETION: 8/12/2016 REVISED DAYS O YES ' FINAL COMPLETION: 9/30/2016 REMAINING 92 NO � ENG|NEER'S[ERT|F|[AT|OW FOCUS Engineering, inc. The undersigned certifies that the work has been reviewed and tnthe �\ ( �� best nftheir knowledge and belief, the quantities shown inthis `_'u'`~— eshmareare correct and the work has been performed inaccordance ENGINEER with the contract documents. 7/12/2016 DATE CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies that tothe best oftheir knowledge, information and belief the work covered bvthis payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due., APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA CONTRACTOR BY ' e BY Y X FOCUS Engineering, inc, I PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO„ 2 2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA ROJECT NO. 2015.129 ITEN1 DESCRIPTION OF PAY ITEM UNIT DIVISION 1 KIRKINOOD AVENUE NORTH 1 MOBILIZATION 2 TRAFNC CONTROL 3 SILT FENCE 4 BIOROLL DITCH CHECK 5 SALVAGE MAILBOX 6 SALVAGE SIGN 7 5AWCUT BITUMINOUS PAVEMENT REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVE0IEN7 (DR(VEWAYS) 9 COMMON EXCAVATION (EV) (P) 10 SUBGRADE EXCAVATION (RECONSTRUCT AREAS( (E5) 11 SUBGRADE PREPARATION 12 SELECT GRANULAR BORROW (STREETS) (CV) IP) 13 SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV) 14 CLASS 6 AGGREGATE BASE (CV) (P) IS PATCH GRAVEL DRivEvvAY 16 AGGREGATE SHOULDERING 17 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,5) 18 697706125 BITUMINOUS NON WEARING COURSE MIXTURE (2.3) 17 BITUMINOUS MATERIAL FOR TACK COAT 20 TTP: SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY) 21 SAW & SEAL STREET (10' IN,ERVALS) 22 STREET SWEEPING 23 TEMPORARY ROCK CONSTRUCTION ENTRANCE 24 CLEAN CULVERT 25 4" PVC PERF EDGE DRAIN Wi BACKFILL & WRAP 06 DRAINTILE CLEANOUT 27 PRECAST CONCRETE HEADWALL (DRAIN TI(E) 23 DITC:H GRADItIG 29 IMPORT AND PLACE TOPSOIL ILV) 30 SEED819, FERTILIZER AND WOOD FIBER BLANKET 31 INSTALL SALVAGED AAAI130X 32 INSTALL SALVAGED SIGN SUBTOTAL, DIVISION 1 F C S ENGINEERING, inc. CONTRACT QUANTITY UNIT PRICE THIS PERIOD TO1A6TO DATE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT LS 59,000 00 $9,000.00 0.00 59.00 0,00 50.00 LS 1 $1,2134.36 $1,294.36 0.00 50.00 0.00 50.00 IF 4,423 5.1.00 $4,420.00 0.00 S0.00 3.825 CO 53,325.00 EA 20 264.22 21,284 10 0,00 5000 0 00 50.00 EA 11 026.76 5294.36 000 $0.00 0.00 50.00 FA 3 $16.05 548.15 0.00 50.00 0.00 50.00 LF 97 53,48 3337.56 0,00 00,00 0.00 20.00 SY 29 53.24 593,96 0.00 50,00 0.00 50.90 CY 2,854 013,73 $39,185 42 0 00 50.00 0 00 50.00 CY 400 37.57 53,028 00 0.00 50.00 0.00 5000 RS 19 554.06 $1,027.14 0.00 $0.00 0.00 50.0U CY 2,035 514.60 $29.711.00 0.00 20.00 000 $0.00 CY 400 514.60 55,840 Oo 0 00 50,00 0.00 50.00 CY 655 027.03 $17,704.55 0,00 50.00 0.00 50.00 TN 53 519.46 $1,031 38 0.00 MOO 0.00 20,00 TN 164 522.49 53,688.36 0.00 50.00 0 DO 50,00 TN 511 552.65 526,901.15 0.00 50.00 On 50.00 TN 680 547.10 $32,230.00 0.00 50.00 0.00 50.00 GAL 301 51.96 5589.96 0,00 $0.00 0.00 50.00 SY 29 $15.014 $135.00 0 CO 50,00 0.00 20.00 LF 1,265 52.43 $3,137.20 000 50.00 000 $0.00 HR 15 $0.01 50.15 000 50.00 OM 50.00 EA 1 $510.55 $040 55 0.00 $0.00 U OC 20.00 EA 5 5324.33 51,621.65 0.00 $0.00 0,00 30.00 LF 1.023 57 57 57,759.2S OM 50.00 0.00 $0 00 EA 10 $216.22 22,162.20 0.00 20.00 7.0) 50.00 EA 6 5216 Z2 51,297_32 0.00 $0.00 0.00 $0.00 LF 196 55 4/ $1,060 36 0.00 50.00 0.00 50 00 CY 543 515.00 $8,145 00 0,00 $0.00 0.00 50.00 SY 3,163 51.55 54,902.63 0 00 20,00 0.00 50.00 EA 11 $42.81 $170.91 OM $0.00 0 CO 50.00 EA 3 $32.11 295 33 0,00 50.00 0.0C $0,00 5209,311.42 i 50.00 53,825.00 DiVISION 2 -KELVIN AVENUE NORTH - STREETS 33 MOBILIZATION 15 1 0,00 59,000.00 59,000.00 34 TRAFFIC CONTROL 15 1 0.00 4,775 S 1,284.36 51,284,36 54,775.00 35 SILT FENCE LF 0.00 36 010ROLL DITCH CHECK FA 7 0.00 37 CLEARING EA 3 51.00 53$2644I3223 5449,S4 0.00 :977782,4919 38 GRU3BING EA 3 000 39 SALVAGE MAILBOX EA 18 5269 47 $26.75 $181.68 0.00 40 SALVAGE SIGN 516.05 EA 10 $160.50 0.90 41 SALVAGE WOODEN FE/ICE LF 30 512 97 5389,10 0,00 02 SALVAGE BRICK PAVERS SF 124 0,00 43 SAWCUT BITUMINOUS PAVEMENT LF 305 $2,16 0 00 5267,81 5561..20 04 SAWCUT CONCRETE PAVEMENT LF 97 $1.84 0,00 $225.01 45 REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GLITTER LF 430 51,555 20 0 00 15 REMOVE ,F. DISPOSE OF EXIST, BITUMINOUS PAVEMENT SY $$32:3142 58,462 BB 0.00 51.62 47 REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS) SY 0.00 57,23204 5196.80 48 REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS) SY 47 0,00 52,16 $125,22056&0272 41 COMMON EXCAVATION (EV) (P) CY0.00 50 SUBORADE EXCAVATION (RECONSTRUCT AREAS) (EV) CY 3,074 375 $5,41 $13.73 57 57 0 00 11 SU554.06 591:27:41 1749 DGRADE PREPARATION RS 19 52.838,75 000 °1.762.00 52 SELECT 08355158 BORROW (STREETS) (CV) (P) CY 1,962 $14,87 $2 53 SELECT GRANULAR BORROW (SUER/RADE EXCAV.) (CV) CY 375 0 00 54 CLASS 6 AGGREGATE BASE (CV) (P) CY 630 $14.87 55,576 2S 517,028.90 230,00 55 TYPE SP 9,5 BITOMINOUS WEARING COURSE NIIXTURE (2,81 TN 490 527.03 $52.65 $25,798 50 0 00 S6 TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE 0,3) TN 653 547.30 $30,952.20 567,90 57 BITUMINOUS MATERIAL FOR TACK COAT GAL 290 1018.40 MOO S8 -FOIE SP 9.5 13/TUMINOUS WEARING COURSE MIXTURE (2,3) (DRIVEWAY) SY 230 51.96 S3,4511.00 2.97,00 59 SAW 8, SEAL STREET (40' INTSPVALS) LF 1,155 $15 00 50,00 60 5" CONCRETE DRIVEWAY PAVEMENT SY 52 8,,82:492.852.00 0: 52,853.24 6100 61 CONCRETE RIBBON CURB LF 3,240 521,513.50 3,15,100 62 SURMOUNTABLE CONCRETE CURB & GUTTER 17 345 $1503.65 /34 orj 55106:1674 50 00 $0.00 $0.00 $0.00 50.00 $0.00 50.00 $0.00 $0.00 50.00 $0.00 $0,00 50-00 $0,00 $0.90 50.00 $0.00 50.00 00.00 $11,330 94 $9.00 56.015.90 50,00 526,918,46 $137.20 S4.455.00 50.00 $3,129.36 520,916.00 53,386.61 1.00 $9,000 00 D.50 $642.13 3,019.00 53,019.00 0.00 $0.00 4 CO $1.297.32 6 00 $1,556.82 21.00 $561.96 2.00 532.10 2.0.D0 $259.40 215.00 $509.20 210.00 5386.40 2200 $141.81 480.00 51,555.20 4,000 CC 56,480 00 230.00 5195.80 47 00 $254,27 2.000 CO $27,460.00 13400 5 LOH 38 19.00 $1,027.14 1,962.00 $29,174.91 134.00 51,992.58 630 CO $17,028 90 0.00 50.00 567.90 $25,919 45 70.00 $137 20 297.00 54,455.00 0.00 SO OU 68.00 53,129.36 3,150.00 52.0,916,00 333.00 53,336 61 CONTRACT THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OE PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 63 8618 CONCRETE CURB G GUTTER LF 55 512.134 5719.04 108.00 51.386.72 108.00 $1,336 72 64 STREET SWEEPING HP 20 $0.01 $0.20 0.00 $0.00 0.00 50,00 65 TENiPORARY ROCK CONSTRUCTION ENTRANCE EA 2 $340 56 51,08012 060 $0 00 0.00 SO 00 66 CLEAN CULVERT EA 1 5324.33 5324 33 Q.00 50.00 1.00 $324.33 67 4" PVC PERE EDGE DRAIN iNt BACKFILL & WRAP LF 861 57.57 56.517 77 600 50.00 0.00 5600 68 12" CORRUGATED STEEL PIPE (LAVER T LF 35 $28.11 $1,011.95 000 50 00 36.00 $1,011.96 69 12' CORRUGATED STEDEL PiPE APRON EA 2 $259 47 5518,94 0.00 $0.00 2.00 $518 94 70 DRAINTDE CLEANOUT EA 8 $216.22 $1,729,7G 0.00 50.00 000 50.00 71 PRECAST CONCRETE HEADWALL (CRAIN TILED EA 4 5270.28 51,081.12 0,00 SO 00 0,00 $0.00 72 D[TCH GRADING LF 12 $5.41 564.92 0.90 60.00 0.00 50.00 73 IMPORT AND PLACE TOPSOIL (LV) CY 702 $1560 $10,530.00 0.00 $0 00 0.00 $0.00 7,1 SEEDING, FERTILIZER AND WOOD FIBER BLANKET 5Y 929 51.55 $ D439.95 0,00 50.00 0.00 50.00 75 SODDING SY 2,300 53.00 $6,900.00 0.00 50 00 0.00 50.00 76 INSTALL SALVAGED MAILBOX EA 18 $42.81 $770.58 0.00 50.00 0.00 $060 77 INSTALL SALVAGED SIGF) EA 10 $32.11 5321.10 0.00 50.00 0.00 SO 00 78 INSTALL WOODEN FENCE LE 10 582.25 5822.50 0.00 50.00 0.00 $0.00 79 INSTALL SALVAGED BRICK PAVERS SF 124 $4,42 $548.08 0.00 50.00 0.00 $0.00 SuBTOTAL ' DIVISION 2 $253,341.77 077,877.19 5166,097.01 DIVISION 3- KELVIN AVENUE NORTH TRUNK WATER MAIN BO CONNECT TO EXISTING WATERMA1N 81 HYDRANT EXTENSION R2 12" DIP, CL, 52 WATERMAN 83 6" 01P, CL. 52 WATERNIAIN riPE "K" COPPER WATER SERVICE 85 1" CORPORATION STOP 86 1" CURB STOP WITH BOX 67 6" HYDRANT ASSEMBLY B6.6" BURY) 88 6" RES. SEAT GATE VALVE 8, BOX 80 1.2." RES, SEAT GATE VALVE & 90X 90 mi DIP COMPACT FITTINGS SUBTOTAL. DIVISION 3 EA 1 $1,059.49 $1,059.49 0,00 50.00 1.00 51,059.19 IF 3 $1,097.33 $3,291.99 000 $0.00 060 $0.00 LE 892 053.42 $17,650 64 0,00 60 00 874,10 546,715 79 LF 53 553.95 $2,859.35 0.00 50.00 47.50 $2,562,63 LF 221 542.54 19,401.34 o 00 $0,00 136.00 05,735 44 EA 0 $265.95 51,329.75 0 00 00.00 5.00 51,329.75 EA 5 5344,87 51,724.35 0.00 50.00 5.00 51,724,35 EA 2 54,492.02 S8,981.04 0,00 50,00 2.00 58,984.04 EA 2 $1.291 93 $2,583.86 0.00 50.00 260 $2,583 86 EA 2 53,027 12 56,054 24 0.00 $0.00 2.00 $6,054.24 LB 1,104 $3.68 54,062.72 0.00 50.00 842.00 53,098,56 589.001,77 I 50.00 579,698.15 i 1 DIVISION[47 KELVIN AvENUE NORTH , LATERAL WATER MAIN 91 12'93"WET TAP EA 1 $3,481,18 S3,431 18 0.00 0600 1 00 53,481.18 92 HYDRANT EXTENSION LF 3 $1,189,72 $3,567.65 0,00 $0.00 0,00 50.00 93 8" DIP, CL 52 WATERNIAIN LF 535 538.06 $20,362.10 0.00 50.00 535.00 520,352 ID 94 6" OW, CL, 52 WATERMAIN LF 20 $53.95 51,079,00 600 50.00 20.00 $1,079.00 95 l" TYPE "K" COPPER WATER SERVICE LE 260 $42.54 511,315,61 0.00 50.00 216.00 59,188.61 96 1" CORPORATION STOP EA 6 $263,55 51.595 70 0.00 $0.00 6 00 51,595.70 97 1" CURB STOP WITH BOX EA 6 53471.87 52,069.22 0.00 50.00 6.00 $2.069 22 98 ED HYDRANT ASSEMBLY (8'76" BURY) EA 1 $4,492 02 54,192.02 0.00 00.00 1.00 54,492.02 99 6" RES. SEAT GATE VALVE & BOX EA 1 51,031.93 51,291,93 0.00 SO 00 1.60 51,291.93 100 NI/ OIP COMPACT FITTINGS LB 315 54.32 $1,360,80 0.00 50.00 172,00 5743.04 SUBTOTAL • DIVISION 4 $50,615.25 50.00 $44,302.83 DIVISION 5- STONEGATE SST ADDITION - STREETS 101 NIOBILIZATION LS 1 0,00 0.50 515,000.00 $15,00600 $1,926.54 102 TRAFFIC CONTROL LS 0 00 0.00 103 SiLT FENCE LF 207 $1,926.54 $207.00 0.00 0,00 104 INLET PROTECTION EA 23 $1,00 0.00 50.00 SSOC.0°0° 0.00 590,9R 105 CLEARING EA 1 52,092,51 0,00 55060000 1,00 5324.33 106 GRL/83[NOi EA 1 5324.33 $259.46 0.00 160 $259,16 107 SALVAGE MAILBOX EA 31 0.0031.00 5829.55 108 SALVAGE SIGN EA 5 0.00 50 00 060 LOS SALVAGE LANDSCAPE ROCK ((SLANDS) (ID LE 750 552166[0765 50.29 $80 25 0.00 50.00 0 00 5217.50 110 SAWCUT BITUMINOUS PAVEMENT LF 435 0,00 $0.00 452.50 52.07 111 SAV/CUT CONCRETE PAVEMENT LF 132 5900 45 0.00 $50Q10°C1r) 150.00 112 PENiOVE mANHOLE OR CATCH BASIN CASTING EA 27 52 22 5337.44 0,00 50.00 113 REMOVE & DISPOSE OF ExIST BITUMINOUS PAVEMENT (DRIVEWAYS) SY 377 S15652[4565 $1,385.42 0.00 352771°19° 52,092.35 50.00 127,39 514 REMOV.E & DISPOSE CIE E0(5T. CONCRETE PAVEMENT (DRIVEWAYS) SY 137 0.00 $1,054.90 S0.00 $7.70 115 SUEIGRADE EXCAVATION (RECLAIN1 AREAS) (EV) CY S3,500.00 25.00 57.00 116 RECLAim Ex. BIT. AND BASE MATERIALS. 3" DEPTH (P) SY 500 554,332 00 0.00 $000 $175 00 50[0e 1.3,39001095DO°00° 18,800 117 HAUL OuT EXCESS RECLAIMED MATERIAL (LV) (P) CY 909 52.89 909.00 55,135.85 SS,135 a5 113 SLDIGHADE PREPARADON OF RECLANIED SURFACE RS 55 55.65 S17,050 00 55,00 517,050.00 55,00 531600 [19 TYPE SP 9.5 3ITUNIINOuS WEORI7I1200iJRSE MIXTURE (2,0) TN 1,611 552.07 580,562,77 0.00 50.00 600 120 YPESP 12.5 Bil/m12,0u5 RONWEAPLNGCOURSEMDTURF(2,8) TN 1,511 $45.8 $71,073.78 1.,111,00 $64i577[78 1.411.00 121 alTuMINOuS MATERIAL FORTACK COAT GAL 931 1G 100.00 51,863.96 519660 100.00 122 TYPE SP 9.5 ITuMINOuS WEARING COURSE MixTURE12,131(DR1vEWAY) SY 367 :150[) 55:55'C: 33$1.965.00 123 6" c0NCRE1E OnwLWAv PavEmENtSY 91 ,602541378 101.00 54.970.16 331.00 105,00 57,500 00 50.00 50.00 50.00 5324.33 $259.46 $129 56 $0.00 50,00 $935 63 $333.00 $4,386.42 51,982.40 $960.90 $17S 00 SO2.332.00 55.135 65 S17,050 La) 50 00 564,877.78 $196 00 54,955 00 54.170 1G ITEM DESCRIPTION OF PAY ITEM 124 SAW .2. SEAL STREET (.10IN'ERvALS) 125 RIPRAP 126 SEDIMENT REMOVAL (LV) 127 MODIFY STORM STRUCTURE 104 128 CATCH BASIN CASTING R-3067-V 129 mANHOLE CASTING R-1642,11 130 SOLID I2'93*X1.0' HT) CONCRETE CB SECTION 131 MINOR STRUCTURE REPA:FL 132 RECONSTRUCT DRAINAGE STRUCTURE 133 6413 CONCRETE CURB & GUTTER 134 STREET SWEEPING Ili IMPORT AND PLACE TOPSOIL (LV) 136 SODDING 137 INSTALL SALVAGED MAILBOX 133 INSTALL SALVAGED SIGN 139 INSTALL SALVAGE() LANDSCAPE ROCK (ISLANDS) IP) SUBTOTAL DIVISION 5 DIVISION 6- HIGHLAND TRAIL NORTH STREETS 140 MOBILIZATION 141 TRAFFIC CONTROL 142 INLET PROTECTtON 1:1 REMOVE & DISPOSE OF EXIST CONCRETE CURS AND GUTTER 144 REMOVE MANHOLE OR CATCH BASiN CASTING 145 MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P) 146 REMOVE & REPAVE BITUMINOUS FLUME 147 SPOT BITUMINOUS CURB REPLACEMENT 148 TYPE 5P 9 5 BITUMINOUS V/EARING COURSE MIXTURE (2,C) 149 BITUNIINOUS MATERIAL FOR TACK COAT 150 CATCH BASIN CASTING R 3C57-V 151 CATCH BASIN CASTING R 3250-1 152 CATCH BASIN CASTING R 3501.TR 153 STREET SVvEEPING 154 IMPORT AND PLACE TOPSOIL (LV) 155 SODDING SUBTOTAL - DIVISION 6 DIVISION 7- iAMELY AVENUE NORTH -STREETS 156 MOBILIZATION LS 1 53,500.00 53,500,00 0.00 50,00 0.00 50 00 157 TRAFFIC CONTROL LS 1 $1,370,30 51,070 30 000 50.00 0.00 50,00 158 MILL 2.' OF EXISTING BITUMINOUS PAVEMENT (P( SY 4,090 51,60 56,544.00 0.00 50.00 0 00 $0.00 159 ADJUST VALVE BOX (WATER) EA 5 5274 15 51,370.75 0 co 50 00 0 00 50,00 16() TYPE SP 9 5 RiTUMINOUS WEARING COURSE MIXTURE 2,C) TN 531 551.43 $27,335.93 GOD 50.00 0.00 50,00 161 BITUMINOUS MATERIAL FOR TACK COAT GAI. 236 $1,96 5462 S5 0,00 50,00 0.00 50 CO 162 STREET SWEENNG IIR 4 $0.01 50.04 0.00 50,00 0,00 $0.00 SUBTOTAL - DIVISION 7 I $40,283.53 $0.00 $0.00 UNIT 30 CY CY L5 EA EA EA EA LF LF HR CY SY EA EA IF LS L5 EA LF EA SY LS LE TN GAL EA EA EA HR CY SY CONTRACT THIS PERIOD TOTAL TO DATE UANT!Tv UNIT PRICE AMOUNT QUANTITY ANIOUNT QUANTITY 4.025 52.48 59.952.00 0.00 So 00 0 40 15 536.40 $1,297 35 9 Oo 50.00 11.50 57 527.03 $1.540.71 0.00 50,C0 25.co 1 53.545.04 53,545 04 0.00 50 00 1.00 23 5627.69 514,435.37 0.00 50.00 0,00 4 5474,07 S1,396 23 0.00 50.00 0.00 8 5560.15 54,431.20 0 00 50.00 0 00 15 5112,51 52,592.35 0.00 SO 00 0.00 10 50.01 50.10 0 00 50 On 0.00 12,140 510.65 5129,291.00 11,5,7,00 0122,975 55 11.547 CO 30 50.01 50,30 3,00 50.03 3 DO 1,456 515.09 521,990.00 551.00 $3,415 00 561.00 7,007 53,00 $21,021.00 0.00 50.00 0.00 31 542.81 51,327.11 0,00 50.00 0.00 5 532 11 $160.55 OM 50.00 0.00 750 51.58 51,195.00 0.00 50,00 0.00 5490.767.53 5278.760 37 1 53,500 00 $1,070.30 8 590.98 80 54,55 6 5114.23 4,900 51.60 1 51,21434 136 $10.48 637 551.01 282 51.96 1 5627 69 4 5750.93 $740.51 4 SO 01 30 524.65 13a 55.30 $3500.00 51,070.30 $727 8.1 5364.00 5685,33 57,840.00 51,214,34 51,425 29 $32,493.37 5552.72 $627_69 53,043.64 5740 51 50,04 5739 50 $731.40 555,756.01 0 00 0,00 0,00 0,00 0,330 0,00 0 00 0.00 0.00 0.00 0,0D 0,00 0.00 0.00 0,00 0,00 50.10 30.00 50.00 50.00 50.00 50.00 50,00 59 00 50 00 50.0o 50.00 Mc° 55.00 50.00 50.00 50.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0.00 0.00 32,00 0 00 0,00 0400 0.00 AMOUNT 50.00 51,157 62 575384 53,54'6.04 53.00 : 0: 10 ' 0:° 5' 10,20 5122.975 55 50,03 55,415 00 50.00 50.00 50.00 5 3[36,0 50.0095.62 50.00 50.00 50.000500 50.0o 50.00 $0°..07 5 5500.0000 500 0:00 50 50 00 50.00 5:o O: nJ $0,00 TOTALS • BASE CONTRACT $1,189,610.33 5306,637.66 $600,218,60 CHANGE ORDER NO, 1 301,2 REMOMIZATION L5 1,0 $1,000,00 51,000.00 1 00 51,000.00 15 51,000.00 C01.2 4" PERFORATED EDGE DRAIN WITH BACKFILL & WRAP LF 1,179 0 $19.45 522.931.55 1,179,00 522,931.55 1,179.0 522,931.55 C01-3 DRAiNTILE CLEANOUT EA 11.0 5330.90 $3,530 00 11.00 53,630.00 11 0 53,630.00 CO L.4 PRECAST CONCRETE HEADWALL EA 2.0 5295,00 $590.00 2 00 5590.00 2.0 5590,00 C01,5 CORE DRILL INTO EXIST;NG STORM SEWER EA 50 S375.00 S4,17S 00 5.09 54.125,00 5.0 $4,125.00 CO1.6 CONNECT TO EXISTING ORAINT;lE EA 2.0 5350.00 5 700.00 200 5700,00 2.0 5700 00 . TOTALS - CHANGE ORDER NO, 1 S37,976 55 532,976,55 532.976,55 17AL5- REVISED CONTRACT $1,222,586.88 $339,614.11 $631,195.15 TI IE CITY )1' LAKE En: 0 AYOR & COUNCIL COMMUNICATION DATE: CONSENT ITEM # July 19, 2016 AGENDA ITEM: Inwood Trunk Watermain Improvements — Pay Request No. 3 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff ..................... ...... ......... ..... Mayor Facilitates Public Input, if Appropriate..... ........ ....... .......... .Mayor Facilitates Call for Motion ...................................... ....... .................. Mayor & City Council Discussion. ..... ................................................................. Mayor & City Council Action on Motion............. ...... . ..... ......... ....... ........................... Mayor Facilitates POLICY RECOMMENDER: Engineering. 12 FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the Inwood Trunk Watermain Improvements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Northdale Construction Company, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $362,750.77. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $56,408.18. City Council Meeting [Consent Agenda Item A7 July 19, 2016 RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 3 for the Inwood Trunk Waten-nain Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 3 to Northdale Construction Company, Inc. in the amount of $362,750.77 for the Inwood Trunk Waterman' Improvements". ATTACHMENT(: 1. Partial Pay Estimate No. 3 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. J ' |mmx}OoAVENUE TRUNK xVATER,w/umIMPROVEMENTS | PROJECT NO, 2V14.13O PROJECT OWNER: ! CITY OFLAKE EiMO � 380OL4VERNEAVENUE NORTH LAKE EUN[,MIN SSO4Z ATTN:JACK GRIFFIN, CITY ENGINEER U CONTRACT CHANGE ORDER SUMMARY Approval Date 1 7/5/2Ul6 � No. Amount ' - Additions Deductions TOTALS $2,200.00 NET[HANGE $2,20l00 START DATE: SUBSTANTIAL COMPLETION: FINAL COMPLETION: 3/B/2016 8/Z6/2Q15 9/30/2016 | �O.UU/ [ONTRAC3TIME ��0��~ N—��S ENGINEERING, inc, � ' zER|ODOFEST|K4ATE i FROM 6/1/2016 TO 6/30/2016 | PER|ODOFEST|K4ATE CONTRACTOR: NORTHOAL[CONSTRUCTION COMPANY, INC. 976O71STSTREET NE AL8ERTV|LLE,MN553U1 Al7N:PH|UPLE5@AR PAY ESTIMATE SUMMARY l. Original Contract Amount 2.Net Change Order Sum 3.Revised Contract (I+2) 4. *Work Completed S.*Stored Materials 6.Subtota| (4+5) 7.Retainage* 5.0% 8. Previous Payments 9.Amount Due (G-7-O) *Detailed Breakdown Attached ORIGINAL DAYS 191 REV15EDDAYS O REMAINING 92 ENGINEER'S CERTIFICATION: FOCUS Engineering, inc, The undersigned certifies that the work has been reviewed and tothe best oftheir knowledge and belief, the quantities shown iothis estimate are correct and the work has been performed inaccordance swG/mEsn with the contract documents , 7/8/l0l6 oA/s CONTRA[TOR'5[EKT|R[AT|ON: The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered bythis payment estimate has been completed in accordance with the contract BY documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is now due, APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA CONTRACTOR ^ $1,4I1,7373I $2,200.00 $1,41I937.31 $1'128'163.65 $0.00 S1,128'163.65 $56,408.18 $709'004.70 $362,750.77 ON SCHEDULE YES NO DATE DATE FOCUS Engineering, inc, PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO, 3 INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2014.130 ITEM DESCRIPTION OF PAY ITEM UNIT DIVISION 1 - GENERAL MDBIDZATION 2 TRAFFIC CONTROL 3 SILT FENCE, NIACH$NE SLICED CLEAR AND GRUB TREE DITCH CHE,..K 5031DIAL . DIVISION 1 FOCUS ENGINEERING, CONTRACT QUANTITY UNIT PRICE THI5 PERIOD TOTAL TO DATE AMOUNT QUANTI TY AMOUNT QUANTITY AMOUNT L s 1 554,300.00 564,505ao Dm 50.60 1.00 564.300.00 LS 1 $22,945.00 S22,945,00 0 25 $5,736.25 0.75 517,201.73 LF 600 54.13 52,178 00 0 00 50 CO 200 5625.00 EA 6 5150 00 54,500 00 0 DO 50 00 0 50.00 EA 10 5104.'30 51,045.00 0 00 50.00 0 50 00 595,768 00 $5.736.25 582,331 75 DiVISION 2 - VVATERMAIN CONNECT TO EXISTING 3-"WATERMA1N EA 0 50.00 0 50.00 57,433.7S CONNE.CT TO EXISTING 16' WA TERN1AiN EA 1 57,483 75 526,375 22 0 1 2 513,187.61 513,191,61 3 HYDRANT' EA 3 50.00 9 548,74S 10 039,392,60 4 H2ORANT EXTENSION LF 11 $4,131.10 :I:716011a 0 5:3,294.20 50.00 3 5 6 51.623,80 $7,128 24 5 6" GATE VALvE AND BOX EA 3 $5.700 SO 10 52,476 08 522,231.72 6 8" GATE VALVE AND BOX EA 3 52.920.05 52,920.05 SB,760.15 1 55,840,10 7 12' GATE VA1.VE AND BOX EA 2 54,117.60 58,235 20 0 2 53,235.20 3 15" BUTTERFLY VALVE AND BOX EA 5 553,5:9°,9°0° $203.527.62 19 5/0,711.99 14 5149,967 72 9 I" CORPORATION STOP WM, FUSIBLE SADDLE. EA 3 5709.63 0 3 52,123.89 10 1" CURB STOP A:vt) CURB 80X EA 3 52,325.60 3 52,325.60 52,173 39 $775.20 54.123.57 11 1" COPPER WATER SERVICE PIPE LF 100 0 81 5779907.2'5a$500 0000 12 6" DUCTILE IROM WATERMAIN PIP5, CLASS 52 LF 75 37 550 97 122 5 13 3" DUCTILE. IRON WArERMAIN PIPE, CLASS 52 LF 96 563.87 56'351372 20 $2,365;i1; 42 57,824 03 570.32 14 12" DUCTILE IRON WATERMAIN PIPE, CLASS 52 LF 280 51..106.40 52,953.44 52,799.03 53,041 50 IS 16" DUCTILE IRON WA rERMAIN PIPE, CLASS 52 LF 25 5108.70 5 53.174 50 11 16" HOPE 0175 OR11 WATERMAIN, D1RECPONAL DRILL LF 5157245.9785 $034 90 5321,371.25 3,413 57.55,12$: °I: 872;507'02:3655 S65$42,2'6941530° 11,015 575,217,22 17 DUCTILE MON FITTINGS LB $52.399,40 2.152 $23,112.44 13 HORIZONTAL DIRECTIONAL DRILUNG BORE PITS 15 5.8101 510 71 549,467.20 513,462.20 0 512.365.55 0.75 537,096,6S 19 WATER SERVICE CONNECDON PITS 15 1 $7,000.00 OSS 55,950.00 57,000.00 51,760.00 20 19141030 Hsi srArioN MARKER EA 16 $156 02 ° 52,908.36 0 5 SUBTOTAL , DiVISION 2 S L310,012,71 5373.4656.: 51,042.230%7 oivisiorl 3 - STOW SEWER SALVAGE CONCRETE PIPE CULVERT LF 60 $15 00 $900,00 2 INSTALL SALVAGED PIPE CULVERT LE 60 531.11 51,866 OD SUBTOTAL - DIVISION 3 52,766.60 DIVISION 4 . STREET CONSTRUCTION 1 SALVAGE AND REINSTALL MAILBOX EA 2 516S DO 5330.00 SALVAGE AND P.EiNSTALL SIGN EA 13 5220.00 52.360.00 51/9TOTAl - DIVISION 3 53,190,00 TOTALS BASE CONTRACT 51,411,737.91 CHANGE ORDER NCI 1 c01-1 HyDRANT OFFSET EA C01.2 Id' FLARED END SECTION EA TOTALS - CHANGE ORDER NO, 1 TOTALS REVISED CONTRACT 5500.00 $1,200.00 51,000,00 51,200,00 52,200 00 0 50.00 50 00 50.00 0 50.00 2 5340.00 5440.00 5379,642.91 O 51,000 00 1 51,200 00 52,200 OP 51.413,937.31 5381,842,93 14 0 2 5210.00 5219.38 $453 93 $0.00 543000 $440.00 51,125,963.65 51,000 00 51,200,00 $2,200.00 51,128,253.65 F. (I OF \ KE ELI() AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: C U ICT1O DATE: CONSENT ITEM # Inwood Booster Station Improvements — Pay Request No. 2 Chad Isakson, Project Engineer Kristina Handt, City Administrator Jack Griffin, City Engineer Cathy Bendel, Finance Director July 19, 2016 SUGGES'IED ORDER OF BUSINESS if removed from the Consent Agenda): Questions from Council to Staff...... ....... . ....... ..... ................ Mayor Facilitates - Public Input, if Appropriate........................................Mayor Facilitates Call for Motion ...................................... ......... ................ Mayor & City Council - Discussion ................ ....... ......... ................................ ...... Mayor & City Council Action on Motion......................................... ...... Mayor Facilitates POLICY RECOMMENDER: Engineering. 13 FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the Inwood Booster Station Improvements project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Magney Construction, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $85,823.00. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $9,200.20. -- page City Council Meeting [Consent Agenda Item A7 July 19, 2016 RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 2 for the Inwood Booster Station Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to Magney Construction, Inc. in the amount of .S85,823.00 for the Inwood Booster Station Improvements". ATTACHMENT(S): Partial Pay Estimate No. 2 -- page 2 -- | ' ' TOTALS ' NETCHANGE PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2 |mvvoOoBOOSTER STATION IMPROVEMENTS PROJECT NO. zaz4.z2y PROJECT OWNER: CITY OFLAKE EiyNO 38OnLAVERNEAVENUE NORTH LAKE ELPNO'xxN55V42 ATTN. JACK GRIFFIN, CITY ENGINEER ENGINEERING, inc. PERIOD OFESTIMATE FROM 6/1/2016 TO 6/30/2016 CONTRACTOR: nNAGNEYCONSTRUCTION, INC. 14O1PARK ROAD CH4NHAS5EN,K8N55317 CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY Approval Amount > l Original �l3�84U�O0 Date Additions Deductions 2. Net Change Order Sum $0,00 No. . / ' ' " ' � 3.Revised Contract (1+Z) $1,308,40400 4. *Work Completed $184,004.00 5.*Stored Materials $0.00 6.Subtotal (4+5) $184,004.00 7.Retainage* 5.0& $9\20020 8. Previous Payments $88'980,80 $0.00 $0/0 9.Amount Due (6-7'8) $85,823.00 $0,00 . ',��/�� > ~De^oordoreakduwn Attached O3NTR4[TT|ME START DATE: 4/28/2016 SUBSTANTIAL COMPLETION: zo/za/znz* FINAL COMPLETION: 11/25/2016 ORIGINAL DAYS 211 ON SCHEDULE REVISED DAYS 0 YES REMAINING 148 ENGINEER'S CERTIFICATION: MSAPROFESSIONAL SERVICES The undersigned certifies that the work has been reviewed and mthe best uftheir knowledge and belief, the quantities shown inthis estimate are correct and the work has been performed inaccordance with the contract documents, [ONTRACTOR'5[ERT|F([4T|ON: � The undersigned Contractor certifies that u,the best vftheir knowledge, information and belief the work covered bwthis payment / estimate has been completed |naccordance with the contract BY ^ � documents, that all amounts have been paid bythe contractor for � work for which previous payment oUmauswas issued and payments o^ns ! received from the owner, and that current payment shown herein is ' now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA ENGINEER /S/' —7//' '� a CONTRACTOR BY `- ---'~, - // NO FOCUS Engineering, jrc, PARTIAL PAY ESTIMATE NO, 2 INWOOD BOOSTER STATION IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2014.129 ITEM DESCRIPTION OF PAY ITEM DIVISION 1 c GENERAL MOBILIZATION 2 TRAFFIC CONTROL 3 SILT FENCE 4 CLEARING Ara) GRUBBRIG TEMPORARY ROCK CONSTRUCTION 064199260 6 StREET SWEEPING 7 SITE RESTORATION SUBTOTAL DIVISION 1 ENGINEERING, inc. CONTRACT UNIT QUANTITY UNIT PRICE THIS PERIOD 1 TOTAL TO DATE AMOUNT QUANTITY AMOUNT 1 QIJANTPTT AMOUNT LS 555.000.00 $55,000.00 0.50 S27,500 00 1 00 555,000.00 L5 1 5700,00 5700 00 0,00 50,00 0.60 5420.00 LF 240 53.00 5720.0D 0 00 50 00 120 5360,00 LS 1 52,00000 52,000.00 0.00 50.00 1 $2,000.00 EA 1 51.000,00 51,000.00 0.00 50.00 51.000 00 hiR 10 5105 CIO 51,050,00 0 00 50 00 0 50,00 LS 1 54,800.00 54,800.00 0.00 50,00 0 50.00 565,27100 $27.500.00 559.780.00 DIVISION 2 - WATER MAIN a CONNECT TO EXISTING WATERMAIN AND SERviCE EA 3 51500 00 54,500.00 0.00 3 54,500.00 , 9 1 S' COPPER WATER SERVICE PIPE LF 65 550 00 53.250 00 0 00 550°10°0° 65 100 10 12" DUCTILE IRON wATERMAIN PIPE, CLASS 52 LF IGO0.00 $3,75000 5120,00 512.000,00 11 DUCT:ILE IRON FITTINGS I.8 344 0 00 344 51.2000.00 55,604.00 ,_ SUBTOTAL . DiViSION 2 516,00 $0.00 $5,504 00 525,254.00 50,005'n° 525,25.1.00 DIVISION 3 - STORNI SEWER 12 10" PVC DRAIN IT 15 550.00 5750.00 0 00 50.00 0 $0.00 13 la i RCP STORM SEWER PIPE, CLASS S LE 130 550,00 $6,500,00 0.00 50,00 0 $0.00 14 IR" RCP FLARED END SECTION EA 1 51,500.00 51.500.00 0.00 50.00 0 50,00 15 CATCH BASIN/MANHOLE EA 2 53.000.00 56,000.00 0.00 50 00 0 $0,00 16 RANDOM RIPRAP CLASS III CV) CY 10 $160.00 51,600.00 0.00 50.00 0 50.00 SUBTOTAL - OBASION 3 5.16,350 00 50.00 50.00 DIVISION 4 - DRIVEWAY CONS7RUCTION 17 COMMON EXCAVATION IPI CY 690 520 00 $13,500.00 0,00 50.00 690 513,800.00 19 SELECT GRANULAR BORROW IP) CY 110 525,00 52,750.00 0 00 50.00 0 50 OD 19 SUBGRADE PREPARATION LS 1 $1,400.00 S1,400,00 0.00 50 00 0.00 50 00 20 AGGREGATE BASE CLASS 5 TOIII 140 522,00 53.080.00 0,00 50 00 n 50.0n 21 1YPE SP 9.5 WEAR COURSE MIX I2,91 TION 50 595.00 54,750.00 000 50.00 0 50 00 12 4" CONCRETE SIDEWALK SY 41 570.00 52,670 00 0.00 50 00 0 50 00 23 SEGMENTAL RETAINING WALL FF 490 523.00 511,040 00 0,00 50,00 0 50 00 25 SPLIT RAiL FENCE LF 120 517.00 52,040 00 0.00 50 KG 0 50.00 25 GUARD POSIT EA 3 5350.00 $1,050.00 0.00 50.00 0 SO 00 26 6" PERFORATED PVC DRAIN LE 140 $40.00 55,600 00 0.00 5100 0 5000 27 a" iNt 'NE (ANN EA 5 5900,00 54,500.00 0.00 50.00 0 50.00 29 ROOF DRAIN CDLLECNON EA 5 $900.00 54,500,00 0.00 $0.00 0 50 00 79 DRAINER E CLEANOUT EA 1 $900.00 5900.00 °ma 5000 o 50.00 SUBTOTAL . DivISION 4 558,260.00 50 00 513.600.00 30 DIVISION 5 . BOOSTER FACILITY 31 Supervision LS 1 518,550 an 51.8,550.00 0,10 51,855.00 0,30 55.565.09 32 Bocd /8 Insurance L5 I $19,620,00 519,62000 0.00 50.00 1.00 519,620.00 31000 Concrete Work LS 1 558,760,00 556,760,00 0,50 529.380.00 0.50 529,380.00 32000 Reber 15 1 55.100.00 55,100 00 0.50 52,550 00 0 50 52,550.00 33516 Heavy Duty Concrete Floor Finish LS 1 51.860.00 51.860.0D 0,00 50 00 0 00 50.00 42000 Masonry Work LS 1 570,480.00 570,480.00 0.00 SO 00 0 00 5000 55000 Mwc, Metals LS 1 53,350.00 53,350.00 0 00 So DO 0.00 50.09 61900 Rough Carpentry LS 1 525,500,00 525.500.00 0.00 50.00 0.00 50.00 62210 Plastic Trism LS 1 S1,17000 51,170.00 0.00 50.0o 0.00 50.90 71113 Bituminous Darnprooting L5 1 567000 5670.00 000 50.00 0,00 $0.00 72113 Insulation (below grade) 15 $1,250.00 51..250.00 0.00 50.00 0.00 50.00 72126 Mown Fibergiass Insulation L5 1 $2,700 OD 52.700,00 000 50,00 0.00 50.00 72726 Fluid Apheied Membrane Air Barrier LS 1 54,000.00 $4.000.00 0.00 50.00 0.00 $0.00 73113 Asphalt. Shingle, LS 1 56,600.00 $6,600,00 0.00 50.00 0.00 50 OD 74616 Metal Soffit &Face...gutters X, downspouts LS 1 55,550,00 56,55000 0.00 50.00 0,00 50.00 74646 Mineral hbor Siding LS 1, $10,600.00 510,600.00 0.00 50,00 0.00 50.00 /9200 loint Sealants 15 1 53,210.00 53,210.00 OM 50.00 0.00 50.00 81600 HP Doors ES 1 S11,950,00 511.950.00 0.00 50.00 0,00 50.00 88100 Gass& Gazing LS 1 5500.00 5500.00 0.00 50,00 0.00 50 00 88410 Translucent Windows LS 1 59,960.00 59.960 OD 0.00 SO 00 0.00 511.00 97750 FRP Surface /aver:Wed panels 15 1 59,640.00 59.640 00 0.00 5000 0,00 50 00 99600 High performance Coating 15 h. 513,400,00 $13.400,00 0.00 50.00 0,00 50,00 101469 Warning Signs 15 1 522070 $200.00 0,00 50.00 0.00 50.00 CONTRACT THIS PERIOD TOTAL TO DATE ITEM DESCRIPTION OF PAY ITEM UNIT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 104416 Ciro Ext.nguishers L.5 1 0 00 0.00 5350 DO 220000 Plumbing LS 1 $22,500.00 5350.00 0.05 $0.00 0.05 522,500.00 $ (325.00 51.1:5%7 230000 HVAC L5 1 546,400.00 $46.400,00 0.00 0,00 579,800.00 260500 Electircal LS 0 05 $0.00 0.0ti 1 579,800.00 53,990 00 50 00 312305 Edrtrwork LS 57.880.00 0.50 0.50 000 53,990,00 1 57,880.00 53.940.00 53,940.00 331300 Dh.,rtFectio6 of Water Storage STriactkos IS 1 0 00 5950.00 $0.00 0.000.00 402323 Proccss Ptpire 1,5 511 51.49050°iOnO° 1 5111,400 00 412223 PorI'obfe Hand Chain Holst & TrolleY LS 0.00 5000$000 0 00 444200 Water System 51orace lanks 1.5 1 $1.200.00 1 526.200 00 5L200.00 0.00 550(7,0000 0.00 $ .1.10 $500Q.'((:0° 526.200 00 444256 Ver0rat Spkt Case Elooser PL.rnps LS 0.00 678,200.00 ..,44416 Gas Chlorinwior. Srern 15 1 578,200.00 0070000 0.00 I 5101,500.00 5101,500.00 550°0°0° 33 SCADA INTEGRATION AND SYSTEM IMPP.OVEMEN TS (SCADA CONTRACT° 65 0,00 0.00 530,000,00 34 PROCESS INSTRUNIENTATION ANo CONTROL (SYSTEM INTEGRATOR) 15 1 530,000 CO 1 5215,000.00 0 00 50.00 50,00 0.00 Sns,00n oo 1 $105,000.00 35 230 KW GENERATOR SET LS 0 00 555 0: 00° 00° 0.00 $500.,D000 $105,000,00 36 UTILITY ALLOWANCE (EECTRIC. NATURAL GAS, TELECON1MUNICATION/C LS (1.00 0.00 1 510.000,00 510,000,00 3.00 1 00 Somo 37 HOLDING TANK AND ASSOCIAI ED PIPING LS 1 520,000.00 520.000.00 50.00 520,000.00 38 EROSION CONTROL BLANKET SY 625 0.00 $20,000.00 50 00 0,00 $2.00 $1,250.00 SUB IOTAL . DIVISION 5 $0.00 51,143,250.00 586.1570Dla '017 5 $62,840.00 51.308,404.00 5134.004,00 $90.340,00 Ti CITY ( AKEFLM() AY C•U CIL CO U CATIO DATE: CONSENT ITEM # AGENDA ITEM: Inwood Water Tower (No. 4) — Pay Request No. 2 SUBMITTED BY: Chad Isakson, Project Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director July 19, 2016 S GGESTED ORDER OF BUSINESS if removed from the Consent f.,enda): Questions from Council to Staff. ............. ............................... Mayor Facilitates Public Input, if Appropriate.............. ......... ......... ...Mayor Facilitates Call for Motion ........ . ....... ..... ...... ...... ............ Mayor & City Council Discussion ..... .............. ..... ...................................... ..... Mayor & City Council Action on Motion............. ..... ............................. ..... ................ Mayor Facilitates POLICY RECOMMENDER: Engineering. 14 FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 2 for the Inwood Water Tower (No. 4) project. LEGISLATIVE HISTORY/BACKGROUND INFORMATION: CB&I, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the amount of $175,788.00. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $11,647.00. -- page City Council Meeting [Consent Agenda Item A7 July 19, 2016 RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 2 for the Inwood Water Tower (No. 4) project. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Pay Request No. 2 to CB&I, Inc. in the amount of $1 75,788.00 for the Inwood Water Tower (No. 4) Project". ATTAC HMENT1: Partial Pay Estimate No. 2 -- page 2 -- PROJECT PAY FORM PARTIAL PAY ESTIMATE NO, ovvvoDmWATER TOWER NO. 4 | PROJECT NO. zu1s.z3V PROJECT OWNER: CITY QFLAKE EUNO 3gVVLAVEuNEAVENUE NORTH LAKE ELoWO,8WN6SV43 ATTN:JACK GRIFFIN, CITY ENGINEER No. 2 ---` CONTRACT CHANGE ORDER SUMMARY Approval Date I 5/3/0IG Amount Additions Deductions $0.00 $U�OU � TOTALS $0.00 NETCHANGE' | ' START DATE: � SUBSTANTIAL COMPLETION: FINAL COMPLETION: ENGINEERING, inc. PERIOD OFESTIMATE FROM S/1/2016 TO 6/28/2016 ' CONTRACTOR: CB&||nc 14109S.ROUTE sg PLu|NF|ELD,|L60544 ' PAY ESTIMATE SUMMARY l'Original Contract Amount Z.Net Change Order Sum 3.Revised Contract (I+Z) 4. *Work Completed 5.*Stored Materials 6.Subtotal (4+5) 7Reminage~ 5.0% U.Previous Payments 9.Amount Due (6'7-8) *Detailed Breakdown Attached TIME ORIGINAL DAYS 574 REVISED DAYS U RExxmm|mG 492 ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and tmthe best oftheir knowledge and belief, the quantities shown inthis estimate are correct and the work has been performed inaccordance with the contract documents. [8NTgA[TOo'S[ERT|R[ATON: The undersigned Contractor certifies that tnthe best *ftheir knowledge, information and belief the work covered hvthis payment ~ estimate has been completed inaccordance with the contract documents, that all amounts have been paid bvthe contractor for work for which previous payment estimates was issued and payments DATE received from the owner, and that current payment shown herein is n.ow due, SEH'|nc. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA ' BY BY RACTOR 41/ $2'395,00000 $0.00 $2,395,000.00 $232'940�00 $0.00 $232,940.00 $ll'647.O0 $@5,5OSl0 � AE FOCUS Engineering, inc, PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 2 INWOOD WATER TOWER NO. 4 CITY OF LAKE ELMO, MINNESOTA PROJECT NO, 2015.130 ITEM DESCRIPTION OF PAY ITEM S ENGINEERING, inc. CONTRACT UNIT QUANTITY UNIT PRICE' AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT THIS PERIOD TOTAL. TO DATE DIVISION 1- SITE & UTILITY WORK MOBIL1/0.7'ION 15 1 516.000.00 $16,000,00 50 00 0.00 50.00 ROCK COW RUCTrON ENTRANCE EA 1 53.822.00 53,822,00 50.00 0,00 50.00 3 TRAFFIC CONTROL 1.5 1 52,068.00 52,068 00 $0.00 0 50.00 4 SuBGRADE EXCAVATION CY 120 510.00 $1,200.00 50.00 0 50.00 O GEOTEXTILL FABRIC TYPE V SY 200 56.00 51.209,00 50,00 0 $0 00 6 ORGANIC TOPSOIL BORROW CY 100 530.00 51,000.00 50.00 0 50 00 SELECT GRAMMAR BORROW CY 350 515.00 52,400.00 50.00 0 50 00 AGGREGATE 6001, CLASS 6 Too 1,250 52200 527,500.00 50.00 0 50.00 9 tor WEAROOG COURSE MIX (WEA2406) TON 65 $39.00 56,435.00 50.00 0 50.00 10 BIT NOWWEARING COURSE MIX 5WEB240135 TON 65 $99.00 $6,435.00 50,00 0 50,00 11 TACK COAT GAL 35 510.00 5350 00 5000 0 50.00 12 8" CONCRETE APRON SE 350 $25.00 $8,750.00 50.00 0 50.00 13 4" CONCRETE WALK 5F 100 520.00 52,000.00 50.00 0 $0.00 14 CONNECT TO EXISTING WATERMAN EA 1 52,300,00 52,300,00 50,00 0 0000 15 6' DIP WATER MAIN PIPE, CL. 52 LF 10 5110.00 51,100.00 50.00 0 50.00 16 16" DIP WATER MAIN PIPE,. Ct. 52 LF 120 5140.00 516,800.00 5000 0 50 00 1/ 6" GATE VALVE & BOX EA 1 51,980.00 51,980 00 50.00 0 50.0u 18 HYDRANT EA 1 54,864.00 54,864.00 SO GO 0 50.00 19 01P FIINNGS 10 700 52 50 $1,750.00 50.00 0 1000 20 POLYETHYLENE ENCASEMENT #,F 140 52.00 5280,00 0000 Samo 21 4' X 4' CATCH BASIN WI ni GRATING EA 1 $2.618.00 52,618.00 $0.00 50.00 22 1.5' CLEAR TOCK CY 16 $76.00 $1,216,00 $0.00 50.00 23 GEOTEXMLE FABRIC TYPO 1 SY 30 56 00 5180.00 50.00 40,02 24 18' RCP SroRm SEWER PIPE, CL V 11 90 568.00 56,120.00 58.00 50.00 25 18" APRON WiTRASH GUARD EA 1 $1,700.00 $1,700.00 50.00 5E100 26 HAND PLACED RIP RAP, CL, III CY 10 592 00 $920.00 50.00 0000 2 7 0EOTEXTILE FABRIC TYPE IV SY 37 $3.00 Si io,00 50.00 $000 28 PREASSEMBLE() 511r FENCE IS 580 52.25 51,16.00 50.00 0 $0,00 29 STRAW MOROI I. LE 1,000 52,00 52,000.00 50.00 1000 30 TEMPORARY SEEDING (NIIX 22411 voro TYPE I MULCH) AC 1,5 $4,000.00 56,000.00 5000 50,00 al SEEDING (MIX 25431 WITH FERTILIZER & HYDROMULCH) AC 1.5 $3,500.00 55,250.00 50.00 $0 00 SUBTOTAL - DIViSION 1 $137,474.00 50.00 50.00 DIVISION 2 - ELEVATED STORAGE TANK 1 INSURANCE. ANO BONDS 1,3 5 547,900,00 $47,900.00 50 00 $47,900 00 2 ENGINEERING & APPROVAL L5 1 5239,50000 $239,500.00 0.60 $143,700.00 1 51-23,700 00 3 TANK MATERIALS L5 1 $316,100.00 5316,100,00 $0.00 0 50.00 3 TANK FABRICATION & SHIP LS 1 5287,700.00 5287.700.00 $0 80 0 50.00 $ FOUNDATION CONSTRUCTION LS 1 5413,400 00 5413,400.00 0.10 541,340.00 0 541,340.00 6 CONCRETE SHAH -CONSTRUCTION LS 1 5372,100.00 $372,100.00 $0.00 0 50.00 7 €ANK ERECTION #ON GROUND) LS 1 5214,600 00 $214,600,00 50.00 0 $0.00 TANK PAINT (ON GROUND) 1.$ 1 5142,300.00 5142,30U 00 $0.00 0 50.00 9 HOIST TANK LS 1 $43,450.00 $43,450.00 50.00 0 50 00 10 TANK PAINT (NAIR) 15 1 574,200,00 574,200,00 50.00 0 S 0,00 11 5 tERILIZE AND TEST 15 1 $976.00 $926 00 $0.00 o So= 12 RECTRICAL LS 1 589,800.00 539,800,00 50 00 0 50.00 13 WATER TOWER CONTROL PANEL ANO RTU LS 1 515,500.00 515,500.00 $0.00 0 $0.00 SUBTOTAL . DIVISION 2 $2,257,526.00 5185.040 00 5232,940.00 TOTALS 52,395,000 00 5185.040.00 5232,940.00 11 i (..:111*UI LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: 07/19/2016 15 AGENDA ITEM: Agreement with Property Owner of 8004 50th Street for Repairs Related to Hazardous Building Abatement Orders SUBMITTED BY: Mike Bent, Building Official THROUGH: Mike Bent, Building Official REVIEWED BY: Sarah Sonsalla, City Attorney SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the Agreement with the Property Owner of 8004 50th Street for Repairs Related to Hazardous Building Abatement Orders. This agreement is based on the ongoing abatement proceeding of the property and has been prepared by the city attorney. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: The property owners of 8004 50111 Street N have agreed to enter into a restoration agreement with the city. The owner agrees to pay the city $2,500,00 prior to execution of the agreement in order to reimburse the City for costs incurred related to the enforcement of the abatement orders. The owner has agreed to abate all of the conditions outlined in the previously approved Abatement orders (Exhibit A) by August 31, 2016. The owner further agrees that if they fail to comply with the terms of the agreement, they waive their right to object to the City assessment of 100 percent of the expenses of execution by the city of the abatement orders (not to exceed $50,000) and waive their right to appeal the levy of special assessment of all costs related to the abatement. RECOMMENDATION: Based on the aforementioned, staff recommends the City Council accept the Agreement with Property Owner of 8004 50th Street for Repairs Related to Hazardous Building Abatement Orders ATTACHMENTS: 1. Restoration Agreement 2. Abatement Order (Exhibit A) RESTORATION AGREEMENT This Restoration Agreement (this "Agreement") is entered into as of July , 2016 by and between the City of Lake Elmo, a municipal corporation under the laws of Minnesota (the "Cit)") and Marysville LLC', a limited liability corporation formed under the laws of the state of Wyom ing. RECITALS WHEREAS, Marysville LLC is the fee owner (the "Owner") of the property located at 8004 50'1' Street, Lake Elmo, Minnesota and legally described as: Lots Thirty-eight (38), Thirty-nine (39), Forty (40), Forty-one (41), Forty-two (42), Fifty-seven (57), Fifly-eight (58), Fifty-nine (59), Sixty (60), and Sixty-one (61), LANE'S DEMONTRFNILLE COUNTRY CLUB, as surveyed and platted and now on file and of record in the office of the Registrar of Titles of Washington County, Minnesota. (the "Property"); and WHEREAS, on June 21, 2016, the City Council passed Resolution No. 2016-48 which concluded that the building on the Property is hazardous within the meaning of Minnesota Statutes Section 463.15 and authorized issuance of an order for abatement thereof (the "Resolution"); and WHEREAS, the Resolution and the City's Order for Abatement of a Hazardous Building dated July 1, 2016 (the "City Order") was personally served on registered agent for the Owner on July 7. 2016 along with a Summons; and WHEREAS, the City recorded a notice of lis pendens against the Property; and WHEREAS, the Owner seeks to rehabilitate the Property; and 482766v I AM 13 LA5 I 5-19 WHEREAS, the City consents to the rehabilitation of the Property without further court action on this matter subject to the terms of this Agreement; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by both parties to this Agreement, the City and the Owner agree as follows: AGREEMENT 1. Recitals. The City and Owner agree that the foregoing Recitals are true and correct and are fully incorporated into this Agreement. 2. Repair or Removal of the Building. The Owner agrees that it will either repair the building on the Property or demolish it no later than August 31, 2016. All items specified in the City Order must be completed no later than August 31, 2016. The City Order is attached as Exhibit A and is hereby incorporated into this Agreement. The Owner agrees to apply for all necessary permits from the City. The Owner further agrees to allow the City to inspect the Property in order to ensure that all work specified in the City Order and this Agreement has been completed. This Agreement is neither a substitute for nor a waiver of the City's permitting and inspection requirements. 3. Consideration. The Owner agrees to pay the City $2,500.00 prior to the execution of this Agreement in order to reimburse the City for the costs it has incurred related to the enforcement of the City Order. 4. Performance. So long as the Owner complies with the terms of paragraph 2 of this Agreement, the City agrees that it will not enforce the City Order, will discharge the notice of lis pendens against the Property, and will record a release of this Agreement with the County. If the Owner fails to comply with the terms of paragraph 2 of this Agreement, then it agrees that the City may immediately perform any outstanding work specified in the City Order and assess its costs as set forth in paragraph 5 of this Agreement without the need for further action or approval by the court. The Owner also agrees that the City may opt to remove the building as specified in the City Order instead of performing the outstanding repair work if it is deemed by the City to be more cost-effective to do so. 5. Special Assessment of City Expenses; Waiver. The City is authorized pursuant to Minnesota Statutes Sections 463.21 and 463.22 to assess the expenses that it incurs as a result of its enforcement of the City Order, including specifically, but not exclusively, demolition or repair costs, filing, fees, service fees. publication fees, attorneysfees, witness fees and traveling expenses (the "Expenses") not to exceed $50,000. If the Owner fails to comply with the terms of this Agreement, then it hereby waives its right to object to the City's assessment of 100 percent of the Expenses that have been incurred by the City (less the $2,500.00 already paid to the City by the Owner pursuant to paragraph 3 of this Agreement). The Owner hereby further waives its right to appeal the levy of the speciai assessment pursuant to Minnesota Statutes Section 429.081, or reapportionment thereof upon land division pursuant to Minnesota Statutes Section 482766vI ANIS LA5I5-19 429.071, subdivision 3, or otherwise; and further specifically agrees with respect to such special assessment against the Property that: a. Any requirements of Minnesota Statutes Chapter 429, with which the City does not comply are hereby waived by the Owner; h. The Owner's waiver of its right to object to the City's assessment of 100 percent of the Expenses against the Property as outlined above is reasonable, fair and equitable and there are no other properties against which the Expenses should be assessed; and a. It is the intention of the City to provide for the payment of such special assessment in one annual installment in the year 2017, with interest at the annual rate of eight percent accruing from the date of the assessment hearing. 6. General Provisions. This Agreement represents the entire agreement between the parties and supersedes in all respects all prior agreements of the parties, whether written or otherwise, with respect to the Property. No change, modification or waiver of any provisions of this Agreement will be binding unless it is in writing and signed by both parties. This Agreement shall be construed according to the laws of the state of Minnesota. Any provision of this Agreement which is void or unenforceable may be severed from the remaining provisions without affecting the enforceability of the remaining provisions. 7. Execution in Counterparts. This Agreement may be executed and delivered in two or more counterparts, each of which, when so delivered, shall be an oriainal, but such counterparts shall together constitute but one and the same instrument and agreement. This Agreement shall be deemed to be effective on the last such day any such counterpart is executed. 8. Run with the Land. The provisions of this Agreement shall run with the land and be binding upon the Owner and its respective heirs, successors, and assigns. 9. Recording. The City will record this Agreement against the Property in the land records of Washington County. 10. Right to Bind Corporation. The person signing this Agreement on behalf of the Owner of the Property hereby v an -an ts that he or she has full legal authority to sign on behalf of the limited liability company and that such signature shall be binding on the company. The signer also personally guarantees that the limited liability is in good standing in both its state of incorporation as well as under the laws of the State of Minnesota, including Minnesota Statutes Chapter 322B. IN WITNESS WHEREOF, the City and the Owner have caused this Restoration Agreement to be duly executed in their names and on their behalf on or as of the date first above written. 4827660 AN113 LA515-19 STATE OF Airiiii).6 fe7 COUNTY OF 1,6 SS. OWNER — MARYSVILLE LLC B y: The foregoing instrunnt was acknowledged before niethls tYday of „ , 2016, by , the (0-4.-,r, of Marysville LLC, a Wyoming IimitedJ1iabi1ity company, on behalf of the company. t Notary/ ublic OAN MARIE Z ERTMAN Notary Public -Minnesota y Commission Expires Jan 31, 2Q21 THIS INSTRUMENT DRAFTED BY: Kennedy 84 Graven, Chartered (SJS) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 4827660 AMB LA515-19 EXHIBIT A City Order [to be attached] 6 4R2766v1 AMB LA5I5-19 CITY OF LAKE ELMO By: Mike Pearson Its: Mayor By: Julie Johnson Its: City Clerk STATE OF MINNESOTA ) SS. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of , 2016, by Mike Pearson and Julie Johnson, the Mayor and City Clerk, respectively of the City of Lake Ehno, a Minnesota municipal corporation, on behalf of the City. 4 Notary Public 482766v1 Alv113 LA515-19 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-48 A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AND A HAZARDOUS PROPERTY EXISTING AT 8004 50111 STREET NORTH, IN THE CITY OF LAKE ELMO WHEREAS, the property located at 8004 50th Street North, legally described as: Lots Thirty-eight (38), Thirty-nine (39), Forty (40), Forty-one (41), Forty-two (42), Fifty- seven (57), Fifty-eight (58), Fifty-nine (59), Sixty (60), and Sixty-one (61), LANE'S DEMONTREVILLE COUNTRY CLUB, as surveyed and platted and now on file and of record in the office of the Registrar of Titles of Washington County, Minnesota contains a single family dwelling (the "Subject Property"); and WHEREAS, a physical inspection by the City Building Official of the Subject Property on May 12, 2016 found that the foundation has caved in and no longer supports the structure, siding, windows, soffits and fascia are rotting and have mold and water damage, there is exposed high voltage electrical wiring, and there are broken windows and doors; and WHEREAS, by notice dated May 16, 2016, the owner was ordered by the City of Lake Elmo to repair these items; and WHEREAS, the owner did not complete the repairs as required by the notice; and WHEREAS, the City Building Official has determined that failing foundation, the exposed high voltage electrical wiring, the rotting windows, siding, soffits and fascia, and the broken windows and doors are a violation of Section 96.03(B)(10) of the City Code and create hazardous and nuisance conditions and that the City must perform all work necessary in order to abate the hazardous and nuisance conditions on the Subject Property unless the owner performs all work set out in the attached order; and WHEREAS, Marysville LLC, the owner of the Subject Property has taken no steps to abate the hazardous conditions; and WHEREAS, Minnesota Statutes Section 463.161 authorizes the governing body of any city or town to order the owners of any hazardous building within the municipality to correct or remove the hazardous condition; and WHEREAS, Minnesota Statutes Section 463.15, subdivision 3 defines a "hazardous building" as "any building..., which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition or abandonment, constitutes a fire hazard or a hazard to public safety or health;" and 4811210 AMB LA515-19 WHEREAS, Minnesota Statutes Section 463,161 et seq. authorizes a city to correct or remove a hazardous condition of any hazardous building if the owner of record. fails to do so after a reasonable time and the district court enters a judgment sustaining the city's order; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo as follows: . The house and garage located on the Subject Property, specifically the foundation, siding, soffits, fascia, exterior doors and windows, are hazardous as defined by Minnesota Statutes Section 463.15, 2. The house and garage also constitute a public nuisance within the meaning ofMinnesota Statutes Section 609.74 and Section 96.03(B)(10) of the Lake Elmo City Code. An Abatement Order substantially similar to that attached hereto as Exhibit A shall be served upon all parties with an interest in the Subject Property in order to effectuate this Resolution. 4. The City Attorney is authorized to take all necessary legal steps to secure compliance with the Order and to obtain authority to remove and abate the hazardous conditions on the Subject Property by court order or consent and assess the costs thereof against the Subject Property. Passed and duly adopted this 21day ofJune, 2016, by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor 481421v1 AMB LA515-19 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-62 A RESOLUTION AUTHORIZING AND DIRECTING THE CITY 'S LEGAL COUNSEL TO COMMENCE A LAWSUIT IN UNITED STATES DISTRICT COURT AGAINST 3M COMPANY ("3M') RELATING TO THE PRESENCE OF PERFLUOROCHEMICALS ("PFCs') IN THE CITY'S MUNICIPAL WATER DISTRIBUTION SYSTEM WHEREAS, since the 1950's, 3M used PFCs at its Cottage Grove facility in the manufacturing process for many of its consumer and industrial products; and WHEREAS, during the 1960s and 1970s, 3M disposed of waste products containing PFCs from its manufacturing process at a now -closed Washington County Landfill in Lake Elmo and a now -closed 3M-owned waste disposal facility in Oakdale; and WHEREAS, in 2002, the City drilled Well #3 to serve future development in the southern portion of the City; and WHEREAS, in 2006, the Minnesota Department of Health ("MDH") determined that PFCs were present in Well #3; and WHEREAS, the source of the PFCs in Well #3 is the PFC-containing waste that 3M disposed of at the Washington County Landfill and Oakdale disposal facility; and WHEREAS, the level of PFCs present in Well #3 has exceeded MDH's Health Hazard Index and far exceeded the recently established United States Environmental Protection Agency's ("EPA") health advisory levels, thresholds that when exceeded trigger a need to take action to protect human health; and WHEREAS, as a result of the presence of PFCs in Well #3, the City was unable to use Well #3 and therefore adopted and implemented an alternative design for its water distribution system to serve the southern portion of the City; and WHEREAS, as a result of the presence of PFCs in Well #3, the City has incurred significant design, planning, engineering and construction costs associated with providing an alternative water supply system to serve the southern portion of the City; and WHEREAS, the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA") is a federal law that provides for strict, joint and several liability for parties that arrange for the disposal of hazardous substances that are released into groundwater; and WHEREAS, it is undisputed that 3M arranged for the disposal of PFC-containing waste that was released into the City's drinking water supply; and WHEREAS, as a direct result of 3M's actions, the City has incurred substantial response costs and other monetary damages; and WHEREAS, the City has attempted to resolve its dispute over these costs and damages caused by 3M's disposal of its PFC-containing waste through negotiations with 3M, however, to date these efforts have not been successful. NOW, THEREFORE BE IT RESOLVED, by the City Council that the City's legal counsel is authorized and directed to commence a lawsuit against 3M in the United States District Court for the District of Miruiesota for the recovery of the City's response costs and other monetary damages relating to 3M's disposal of PFCs that have reached the City's drinking water supply. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City's legal counsel is authorized and directed to take all appropriate steps to protect the City's interests in this matter. This resolution was adopted by the City Council of the City of Lake Elmo on this 19`11 day of July, 2016. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk DATE: REGULAR ITEM # 1 A S -- /-1 July 19, 2016 AGENDA ITEM: CSAH 13 ([deal Avenue/Olson Lake Trail) Phase 1 Improvements — Resolution for Municipal Support SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Stephen Wensman, Planning Director Rob Wellen, Public Works Cathy Bendel, Finance Director Chad Isakson, Assistant City Engineer SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... ........ ..... ............... City Engineer Report/Presentation ..... ..... ............................Washington County Public Works Questions from Council to Staff Mayor Facilitates Call for Motion ..... .............. ....... ........ ....... Mayor & City Council Discussion ...... ..... ......... Mayor & City Council Action on Motion.......... .......... ................ ...... ....... Mayor Facilitates 17 POLICY RECOMMENDER: Engineering. FISCAL IMPACT: Washington County intends to require cost participation from the Cities of Lake Elmo and Oakdale in accordance with the County Cost Participation Policy for County Improvement Projects. In addition, the improvements include the extension of sanitary sewer service to Lake Elmo and Oakdale properties at the request of both cities with the full cost of the utility extension to be paid by each city for their respective share. The current estimate for the local share of the local improvements to be generally split equally between Lake Elmo and Oakdale is $1,185,142. The cities of Lake Elmo and Oakdale, and Washington County will be working on a Joint Powers Agreement which will more specifically allocate those costs between the cities. The funding for the Lake Elmo local improvement costs may be specially assessed to the benefitting properties. SUMMARY AND ACTLON REQUESTED: The City Council is respectfully requested to consider approving a Resolution providing Municipal Support for the County State Aid Highway 13 (Ideal Avenue/Olson Lake Trail) Phase 1 Improvements, "Locally Preferred Alternative- (LPA). -- page 1 -- City Council Meeting [Consent Agenda Item A7 July 19, 2016 PROJECT BACKGROUND: Washington County has completed the public participation process related to the County State Aid Highway (CSAH) 13 (Ideal Avenue/Olson Lake Trail) project from CSAH 14 (Old TH 5) to CSAH 35 (501h Street North). During that process a number of design alternatives were explored to address the issues and concerns of the abutting property owners, while simultaneously preserving the minor arterial function of the roadway. The County is now requesting that the cities of Oakdale and Lake Elmo support the selected alternative which includes: 11' thru lanes, an 8' parking lane on the east side, a 4' west shoulder. a 6' boulevard, an 8' trail on the west side, and curb and gutter on both sides of the roadway (see map exhibit), The County is looking to phase the corridor improvements as development of the 3M property may impact the improvements adjacent to their property. The initial phase will include a mill/overlay from CSAH 14 to 44th Street, and the complete improvements from 44th Street to 50th Street. In the future the County will initiate a future project for the complete improvements from CSAH 14 to 44th Street. In addition to the roadway itnprovements, the cities of Oakdale and Lake Elmo have been working jointly since 2012 to provide public sanitary sewer service to the abutting properties along Olson Lake Trail from 44111 Street to 50th Street, These improvements should be included with the street improvements since the sanitary sewer main needs to be located under the pavement section. The limits of the sewer service area for Lake Elmo properties should be defined as part of the Olson Lake Trail Phase 2 Feasibility Report to be completed in preparation of the County improvements. The proposed improvements will: • Improve sight lines and address roadway safety concerns, • Correct pavement deficiencies and shoulder widths, • Address erosion concerns and storm water management, • Accommodate the extension of sanitary sewer service to additional Lake Elrno properties, and • Provide for pedestrian/bike accommodations along the corridor. Municipal Support for a "Locally Preferred Alternative" (LPA) expresses the City's support for the project and more specifically for the preliminary design layout as presented. Municipal Support allows the County to proceed with the final project design and property acquisition with the intention to begin construction in 2017. Upon completion of the final design the County will request the City to enter into a Cooperative Agreement for the Project further outlining the City's cost obligations and other provisions as may be deemed appropriate. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution providing Municipal Support for the County State Aid Highway 13 (Ideal Avenue/Olson Lake Trail) Phase 1 Improvements. The recommended motion for the action is as follows: "Move to approve Resolution No. 2016-63 providing Municipal Support for the County State Aid Highway 13 (Ideal Avenue/Olson Luke Trail) Phase 1 Improvements." ATTACIIMENT(S: L. Resolution Providing Municipal Support for the County State Aid Highway 13 (Ideal Avenue(Olson Lake Trail) Phase 1 Improvements. 2. Exhibit — County State Aid Highway 13 (Ideal Avenue/Olson Lake Trail) Phase 1 Improvements. -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-63 A RESOLUTION PROVIDING MUNICIPAL SUPPORT OF THE COUNTY ROAD 13 PAVEMENT MANAGEMENT AND SAFETY IMPROVEMENT PROJECT (S.A.P. 082-613-033) WHEREAS, a County recommended County State Aid Highway 13 (CSAH 13) (Ideal Avenue North/Olson Lake Trail North) Project layout dated April 21, 2016, showing proposed roadway, trail, and drainage improvements for CSAH 13, within the limits of the City of Lake Elmo, as a County State Aid Project has been prepared and presented to the City; and WHEREAS, the City, in coordination with Washington County and the City of Oakdale, has engaged in a preliminary design process that started in August of 2015; and WHEREAS, the City and County have engaged in a significant community engagement process as part of the preliminary design effort intended to gather and consider public feedback for the proposed County State Aid Highway 13 Reconstruction Project. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo supports the County continuing with the development of the final plans and right-of-way acquisition necessary for the construction of the project. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF JULY, 2016. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Julie Johnson City Clerk Resolution No. 2016-63 #5 - North End Curb and Gutter Design (Traih 1 Oakdale 7/11/2016 TI I T 1s („)—: K E ELM() STAFF REPORT DATE: July 19, 2016 REGULAR ITEM #: .1 g TO: Mayor and City Council FROM: Kristina Handt, City Administrator AGENDA ITEM: Northland Pro Forma BACKGROUND: On January 19, 2016, the City Council approved an agreement with Northland Securities for pro forma services after many months of discussion (i.e. 10/20/15, 11/4/15, 12/15/15, 1/12/16 meetings) following the previous presentation of a pro forma to the Council on September 15, 2015. The previous Interim Administrator had noted there were linkage errors in the spreadsheet presented 9/15/15 among other issues and recommended the Council approve an agreement with Northland Securities for pro forma services. Staff initially met with Tammy Omdal from Northland Securities in February 2016. Bernie Bullert from TKDA was also involved in the meetings as the Council approved an agreement with TKDA for a cost of service study for water and sewer utilities. Follow up meetings occurred on April 25, May 10 and May 26. Staff had been working to meet the initially proposed target date of the June finance committee meeting and the June 21s1 Council meeting for presentation of the pro foima as described in my email to Council on April 25, 2016. On May 31, 2016 after receiving an email from Council member Fliflet, I sent out an updated schedule for the pro forma. I informed the Council "the draft pro forma had been completed however, at the request of Council Member Fliflet, Chair of the Finance Committee, it will not be presented to the Finance Committee until after we have an approved CIP. The earliest the pro forma is anticipated to be presented would be the September Finance Committee meeting and then a council workshop to follow." The Finance Committee has had the 2017-2021 CIP on their agenda three times, however, they have not completed their recommendation on the CIP. Under Sec. 31.04 of the City Code, Mayor Pearson and Council member Bloyer have requested this item be placed on the agenda for the July le meeting. ISSUE BEFORE COUNCIL: Council is asked to receive the pro forma report from Northland Securities. PROPOSAL DETAILS/ANALYSIS: A copy of the pro forma prepared by Northland Securities dated June 1, 2016 is included in your packet. Tammy Omdal will be at the meeting to present the pro fonna information and answer any of your questions. The financial plans (pro fonnas) for the water, sewer and storm water funds begin on page 25 with the key assumptions. Key assumptions include: Operating expenditures will increase 2% annually along with adjustments recommended by TKDA; no change in the existing tier structure for fees; depreciation is estimated over a 40 year period; capital improvement plan implementation will result in increase of future debt service; utility fees increase by 1% for water and sewer beginning in 2018 and $10 per year for storm water beginning in 2017; connection and availability charges would remain the same through 2025; and the proposed fees are adequate to maintain cash balances in the funds to cover: 6 months operating expenses, following year's capital improvements, and following year's debt service. Although Northland was not tasked to review the 9/15/15 pro forma, since previous discussion that led to the Northland pro forma included questions about the 9/15/15 pro forma I would offer the following analysis, which looks at the period of 2016-2025 in order to compare the same time frame in each model. Water Fund: 9/15/15 6/1/16 #of WACs: 1,561 1,965 Revenues: 532,529,681 $20,615,121 Operating Expenses: $7,462,688 $5,858,686 Capital Improvement Plan Projects: $9,716,517 $13,921,517 Debt Service (P&1) $11,467,355 $11,116,043 Combined Cash Flows/Ending Cash Balance: S13,599,638 $4,061,372 Summary: Although there were fewer WACs proposed in the 9/15/15 model, there was more revenue proposed than in the 6/1/16 model. Previous statements made at the 11/4/15 meeting acknowledged there was a linking error in 2022 where the model showed non -usage revenue of $2,208,000 despite there being no buildouts proposed for that year. Operating expenses decreased by $1,604,022 due to the recorrunendations from TKDA. Capital Improvement Plan projects increased by $4,205,000 due to adding in new projects in 2017, 2018, 2019, and 2020 and a longer term look to 2025 which was beyond the scope of the previous five year CIP. Some of the CIP projects were proposed to be paid from fund cash if they were $500,000 or below. Projects above that amount would be financed through borrowing (debt service). After factoring these changes in assumptions, the fund balance of the water fund differs by $7,395,288 from 9/15/15 to 6/1/16. Another significant difference in the two pro formas is the fact that the water fund is shown to cash flow positively throughout the years in the 9/15/15 model, however the 6/1/16 model shows the has a negative cash flow beginning in 2022. The Finance Director was asked to provide further analysis of the two pro formas but she declined to offer input. There may be other explanations for the different conclusions in the two models but I am not aware of any at this time. Sewer Fund: 9/15/15 6/1/16 # of SACs: 2,016 2,306 Revenues: $23,442,684 $15,722,716 Operating Expenses: $2,127,344 $4,521,539 Capital Improvement Plan Projects $3,266,837 $6,242,837 Debt Service (P&I) $4,238,389 $4,237,300 Combined Cash Flows/Ending Cash Balance: $17,076,948 $5,732,918 Summary: Although there were fewer SACs proposed in the 9/15/15 model, there was more revenue proposed than in the 6/1/16 model. Operating expenses increased by $2,394,195 due to the recommendations from TKDA. Capital Improvement Plan projects increased by $2,976,000 due to adding two new projects in 2017 and 2018 and a longer term look to 2025 which was beyond the scope of the previous five year CIP. Some of the CIP projects were proposed to be paid from fund cash if they were $500,000 or below. Projects above that amount would be financed through borrowing (debt service). After factoring these changes in assumptions, the fund balance of the sewer fund differs by $5,974,724 from 9/15/15 to 6/1/16. Another significant difference in the two pro formas is the fact that the sewer fund is shown to cash flow positively throughout the years in the 9/15/15 model, however the 6/1/16 model shows the fund has a negative cash flow beginning in 2022. The Finance Director was asked to provide further analysis of the two pro formas but she declined to offer input. There may be other explanations for the different conclusions in the two models but I am not aware of any at this time. RECOMMENDATION: Receive Report. No other actions necessary. As per the contract with Northland, the pro forma will be updated quarterly and any future changes in policy can then be incorporated. c 2016 REPORT FINAL DRAFT FOR DISTRIBUTION AS OF JUNE 1, 2016 SECURITIES Northland Securities, Inc. 45 South 7th Street, Suite 2000 Minneapolis, MN 55402 (800) 851-2920 Member NASD and SIPC City of Lake o, Financial anagement Plan for ater, Sanitary Sewer, an. Storm ater Funds 2016 REPORT FINAL DRAFT FOR DISTRIBUTION AS OF JUNE 1, 2016 SECURITIES Northland Securities, Inc. 45 South 7tli Street, Suite 2000 Minneapolis, MN 55402 (800) 851-2920 Member NASD and SIPC Letter mfTransmittal Executive Summary Organization nfthe Report -------.-............ ....... --.......... ____ ........ -^-------1 Study8ppmad`............. '-_-................ ...... ........ --..... ........... .... ... ....... ........ | Conclusions and Recom"cnda(mns-.... --- ............ ........ --- ....... '....... --.......... --'2 TableA 6nx*hinResidential Equivalent Unip.-....... ----.... --'-------'3 TvWe B EyaNi5}`mentof Utility Rates ---... ....... -----.-_.................. 4 Table, [-ManagememOf Cash Balances arid Assr/s..... ---- ....... ---'----...... ...... 4 Chart rparendCash Balances and Change in Cast) Balances- .......... ---.......... -5 Background Water---_'-^------.......... --------.---................ -........ ................ ----§ Sanitary5ewer--.... ...... -.... ......... ............. --'_--'-^-............. ...... --'.... --- --6 StormSewer- -....... .... .... ........ -------....... ....... -~-............ ....... ................... ........ 0 Capital Improvement Plan CapitalPmiec\��........ -^---'_..-.-...... --.-........ ---..--... ........ ....... ...7 Source of Funding for Capital Projects- ... '_-------......... ----......... ------7 Debt5epice-_---..----'--........... ...... --........ ......... ...... .--.-.-----'---�7 Tab|eD'|-Laoim||mpnwemeNPbnWa�r---_-_'-'---_-------'---9 Table D-2 [apiW|mp,ovcmentPlan Sanitary Sewer- .... -_-------._----�l0 Tnb�Q-3'Capital Improvement Plan Storm Wa,rr-... ---- ...... ............... ........... -]l Table E-l'Debt (Bonds)Outstanding as of Year End ... -................ ---- ... ............ --_l2 l-,-,INeE-2'Anovv|Debt Sem�ce'Principal and Interest Payment or) Boods... ---'l3 Chart Estimated Debt Outstanding ntYear End ..... --_----...... ----...... --l4 Chart 3 E\hnu(edAnnual Debt Scrice-__----------'-.......... Ud|ityRates KeyFactors .... ........ --'--^---'-........ ....... _---.-....... ...... |O Annual Operating Expendknes-... ---- ......... --....... -........ ...... ----'------lO /vIetmpo|i\avCouncil [nvimnmenta}5orvioas-... -------'_------...... ---|b Annual Capital Expendimes_..... --- ....... --- ......... --...... -------'--_---l7 DebtServioe-''_-----------_.--........ ---- ..... ........ -...... --- ........... .l7 6mpxhit) Cusinmeo.... ------------'-^_'-~...... ._....... ---- ... ..... -.l7 Table Growth Projections ..... -___-........ -.'~-....... -^--.~'^............. ..---|8 Oo,t4'S a"|ro/yleeerHEUP|aztedond[onnect edbyYear-...... ---- ...... ........ -'lY Chart 5'YYate,RE0Planned and [onmcte, byYear .... -_...... '-....... --- .... ........ -l9 Available Other Revenue Sources .... --_--'---'-_--'-'----....... -............ 2n Historical Utility Kntes... --- ...... ............. -....... ----.'............... ............ .-............. ... ZV FutuvrUtility 8ates--.... _--'-.---_--............ '__^'_--^-'-'-....... ....... 2O Projected Vo|umpso[Water Sold and Sanitary Sewer Billed ----__-------... }0 Table G'�AlaovrFund - Fees and [ha,gc�and [mxnmo/Data --------....... '--... 2| 6 7 16 Contents Table H'Sanitary Sewer Fund ' Fees and Charges and Customer Data --... '........... ..... 22 T,�ble I - Storm Water Fund - Fees and Charges and Customer Data ....... ...... ... 23 Chart *' Estimated Annual GaUon/ofWater Billed -----'----'—....... —'------24 Financial Plans KeyAoumphons'—....... _--..--......... ---- ................... ....... —^'--.--.--_—~..'2,5 Wi(c/Fo/x|'...... .—.—........ ........ ....... ....... ........ '~-----_--.----..—.—_—.2� Tab|eB Pro Forma ........... _........... ................ ................... ......... --- ...... -------27 Tnh|e}Z Cash Balance ............. ... '--- ..................... ---- .... ........ ----'--...... --- ... 28 Table /-3'Operating and Other Fxpemec—...... ...... —........ —................ ....... ....... Z9 Chart 7 Yca/[nd {ash Bohnces'---------------30 Chart 5ouxeand Use o[Funds---... --- ............. ...... ...... --........ ...... ------SO Sanitary SpwerFund—...... —'...... ............. ...... '--- ........ ........ ...... ... --- .... —..... ,—....... .-3l Table Kl-Pro Forma ---'---'--_-----------...... .......... --_...... 3Z Table K-2'Cash Da|pnce'_... ....... ----_...... .......... --........... ---__—___33 'Table K3-Operating and Other Expenses --_---- ...... ....... --- ..... _.......... --34 Chart 9-Year End Cash 8a|nnom—.... —.... ---- ... .......... —........ ..........----'35 Chart l0'Source and Use of Fonds---- ..... ............ ...... ]5 5iormWater Fond.—. ..... ...... —........... .--............. ....... '--.--~---~'~—..---~'30 TableL-l'Pro Forma, -----'_--............ ........... ........... .... _--......... .... —}7 Table Ll'Cash 8a|a^e—_--..... ---... .......... —........... —.... ......... ....... —.---]V Tab|cL-3 Operating and Other Expenses —............ ---....... —........... --.......... —39 Chart l| Year EndCash Balances .... ---_--...... —... —'—................... '---......... 4O Appendix Append|xA-Watp,Fvnd Calculation of Net Capital Assets .... ........ ...... ...... -----'4l Appendix Sanitary SpperFund '{a/odnhonof Net Capital Assets— .... --- ... ... ...... —4Z Appendix[ Storm Water Fund ' Calculation uJNet Capital Assets- ---...... .......... ...... 4] Append|xn Quarterly Residential and Commercial Utility Bills by Year— ... ---- ... '14 AppendixE [hort 13'Year End Cash Estimates by Fund ... -----.......... --......... _45 Appendix F - Chart 14 - Year End Cash Compared to Outstanding D(.,.bt 25 41 � ^ June 7.2Ul0 KdstinaHamb City Administrator Cathy Bendel Finance Director Lake Elmo City Hall 38OOLaverne Avenue North Lake Elmo, MN55U4l RE�Financial Management Plan for City Utility Funds Dear Wistinaand Cathy: Northland SecuriUes, Inc. is pleased to present the City of Lake Elmo with an updated Financial Management Plan for the City Utility Funds. Northland was hired for financial planning services for utility system user charges and rates. Services include performing a utility rate analysis for the Water, Sanitary Sewer, and Storm Water Utility Systems of the City of Lake Elmo. The analysis and report includes a review of the past performance of the systems, projected growth in residential equivalent connections from new development, determines the adequacy of current revenues, and provides recommendation onfuture rates which reflect recent and projected cost experience inaddition toanticipated capital project expenditures and estimated future debt service. We appreciate the opportunity toprovide service tothe City ofLake Elmo. Tammy Omdal Senior Vice President 45 Soudi 711Street, Suite 2000, Mimeapuux55402 w*u(6/2)oa-5v00/Direct: (6148514964/um,aw"id,t�x).wxm"nd%"cti,u"s.c"m ii^ This report was prepared byNorthland Securities for the purpose of reviewing the financial performance of the City ofLake Bnno's enterprise funds, including the Water Fund, the Sanitary Sewer Fund, and the Storm Water Fund (collectively, the"utility funds") to determine the appropri- ate fees and charges and other revenue needed to fund operations through 2O25. The process involved the projection ofnevenuesandex- pendituves for the utility funds and included incorporat- ing the [|ty's plans for capital improvements, and plans for financing, into the financial projections along with pro- jected growthincustonnen. Recommendations included inthe report are based on information provided to Northland Securities from City staff and other City consultants and certain assumptions as prepared by Northland Securities and detailed in the report. To the extent the assumptions in the report change in the months and years ahead, which they will, the City will need toadjust its ongoing financial plans accordingly. Before offering the conclusions and recommendations from the study, anexplanation ofthe organization ofthe report and the study approach isoffered. *rgaMiZat)0n of Report This report isorganized into six sections: l. Executive Sunnrna/v provides information on the or- ganization of the report, study approach, and conclu- sinnsandveconnnoendations. I 8ackorounddiscusses the historical context, including growth and development ofthe community, and per- formance oftheu\i|ihes. 3. [aoita| |nnpnovennent Plan provides information on the {ity's plans for infrastructure improvements for the utilities. This includes estimates on project costs and sources offunds topay for the improvements, In- formation on debt service is also included, 4. Utilitv Rates provides current, and future projected utility rates that will he necessary to maintain a posi- tive financial condition for the utility funds, Informa- tionispx>videjintheAppendixofthisreportunwhnt proposed rate increases will mean to customers of the utility systems. S. Financial Plans are provided for the Water Fund, Sani- tary SewerFund,andStornnVVaterFund.Thefinancia| plans provide both historical, current, and future pro- jected sources and uses of funds and balance sheet information. Financial plans take into account capital improvement plans, debt service, and proposed rates. 6. Appendix provides information on calculation of net assets and depreciation for the utility funds, and change incash balances. Study Approach The following steps were taken aspart ofthe study: City provided information nnthe following: -historical spending and revenues, and future capi- tal innprovennentp|ans; -projected growth in customer units from future residential and commercial development; and -preliminary 2015 financial results, the [ity's CVnn' pvehens|veAnnual Financial Reports asofDecem- ber 3l'2Ol5wosnntyetavai|ab|eforthestudy. ~ Information provided by the City was organized, ana- |yzed,and used tosupport the development offinan- cial plans. Once the preliminary financial plans were developed then different scenarios were considered and analyzed with City staff and other City consultants to determine impact on utility rates. ^ City staff offered input and feedback on the assump- tions and desired outcomes. ^ A final draft ofthe report was prepared for presenta- tion tothe City Council. It is important to note aspects of financial performance not reviewed aspart ofthis study: ^ The validity ofthe assumptions and figures provided bvthe City onfuture growth mms not reviewed. ^ Analysis of the basis for the [ity's determination of current utility fees and charges was not reviewed. ^ The financial impact tothe City ofpotential changes tothe existing customer tier structure for charging for water and sanitary sewer services was not reviewed. ^ Northland did not review any City prepared pro forma aspart ofthe study and vveare not aware ofhow this report may compare to any prior orcurrent City pro forma. ~ The scope mfthe study did not include areview and comparison of the [ity's utility fees and charges to other cities, ^ The City was not able tmprovide volume data bytier, Because historical volume data was not available for review, the report makes certain assumptions for fu- ture vo|urneofwaterso|d by tier. Conclusions and Recommendations The following conclusions and recommendations are of- fered asaresu|tofthestudy: 1. Growth in Customers (Residential Equivalent Units) To meet service demands from growth in customers, the City isplanning for capital improvement projects. |tneeds tobeemphasized that the scope, timing, and cost of the capital improvement projects included in this report are preliminary estimates. The City Engi- neer provided a pr'ectionofinmprovernentpnjec\s with gross estimates for project costs to provide a reasonable basis for the pro forma analysis included inthis report. The City will need tocontinue toreview and revise the capital improvement plan on anon - going basis. Timing for future projects will be driven by future de- ve|opment.The planned improvements that are cur- rently included in the capital improvement plan are anticipated to be paid for through a combination of issuance of debt, special assessments (pre -paid), and cash. |naddition tothe impact offuture growth onthe capi- tal improvement plan, the actual timing for the build out cfalready approved housing development and commercial areas will have asignificant impact onthe estimates for future revenues tothe utility funds, from both the collection ofdevelopment fees and usage fees. Table provides the estimated growth projections for residential equivalent units (platted and cnnnected). The growth estimates were prepared by City staff. Table F on page 20 provides detailed information on 2 the growth projections summarized inTable & The as- sumptions forgrnwth in customers have an impact on the establishment of future utility rates and the resulting revenue and year-end cash projections for the utility funds, The City should continue Locarefully monitor its assumptions for future growth incustom- ers againstactuo|devdopnnent. Platted ' Sewer Access Platted ' Water Access Connected 'Sewer Connected 'Water 2,306 1,965 2,511 2,487 wvwmn»/e* nm,u"xxfe,,/nrouwc n 'twer wowmx,"nx` `xn°^ |"n^+* wxo./^,`mn* ^om."row/| cnn",r, w �mm m'~ 2. Establishment ofUtUitvRates, The report assumes a l.O96annual increase in water and sewer rates, beginning in year 2018.The annual rate increase bassumed onthe quarterly base fee and usage fees only. The annual fee for storm water isas- sumed to increase by $10.00 per year, beginning in year 20l7.The increases are needed toensure the City is able to maintain sufficient cash in the utility funds over the |ong-ternn.There \snoassumed change tothe development fees (connection and availably chaoges). The City should establish annual user rates concurrent with the development ofthe following year's budget and based onthe City'sfinancial plans. |tisimportant to maintain a long term, forward looking view for the ongoing management ufthe utiUtyfundstoavoid po- tential adjustments to utility rates based on prior year financial performance alone without taking into ac- count future financial projections and potential chal- lenges. Future financial challenges may come from the difference between projected and actual growth |ncustomers, unanticipated capital funding pressures, and other unanticipated expense nrrevenue short- falls, There are no changes recommended atthis time tp the[ity's rate structure (ie,volume hers).Aathe City gains more experience operating the expanded utili- ties and more financial history becomes available, the City should evaluate whether the current rate struc- ture is continuing to meet the City's objectives, An increase in revenue from growth in customers is projected; revenue collection will come from platted and connected units and customer usage ofthe sys- tems. Table Bprovides asummary ofutility rates asassumed in the report for the next five yean. Actual future fi- nancial results and growth in customer units will im- pact the future utility rates that will beneeded, Executive Suonit-nary auua��x Residential Quarterly Base Fee Residential Tier `0-`5,o00gallons Commei cialnua^"ly Base Fee c"m"e,wTier 1. 0-15,wm*wm 'Water Availability Charge Water Connection Charge Sewer per 1,000oall*m m"^°ry Sewer mAaba*Charge Sanitary Sewer Connection Charge Annual fee ` $2,00 $2,00 $3.11 $3.11 3,000 $3,000 mn $4.55 $4�59 w,00u,00$3,000 $1,000 »1,000 sLmm *In*mTomecn»lonow.not /.mumeoil athe m.(a^es, See uwp4 T,ihle H, and Table I for more Information, I Management ofCash Balances and Assets The assumed level ofutility rates included inthis ve' port combined with the projected volume of water sold and sanitary sewer billed, plus the projected rev- enue to be collected from development charges, will provide cash needed tooperate the utilities, maintain capital assets, and to pay debt service. The Financial Plan Section ofthis report provides a break -down of cash balances for each of the utility funds based on the following: l) cash available to cover at least »)x months of anticipated operating expenses; 2) cash available tocover the following year's capital improve- ments that are planned tobefunded with cash; and 3) cash available tocover the following year debt service. It is important to note that beginning in year 2022 both the Water Fund and Sanitary Sewer Fund will be- gin todraw on projected cash balances to cover ex- penses, Current projections suggest that the City may need toconsider rate increases beyond what ispres- ently included in this report. Actual financial results will need tnbemonitored todetermine what may be necessary inthe future years. Table Cprovides a summary ofthe projected year-end cash balances, combined net assets, and combined cash as a percentage of combined net assets. Chart 1, onpage 5, provides a summary of the total estimated yearend cash balances and annual change in cash balances. 2019 4,139,984 $6,027.123 $9,512,030 $12,361,080 s13,157,837 $17,695,46 $19,548,501 $23,868,177 $30,575,311 $31,666,610 ' $3zy*7rsm Executive A �0 ary Manatto._ , Executive Summary Chart 1 City of Lake Elmo, MN Utility Funds Total Year End Cash Balances and Annual Change in Cash Balances Chart 1 shows that cash bal- ances in the utility funds are projected to increase over the next several years as a result of revenue collection from development (availability and connection charges). The cash balances will begin to decline as cash collected over the next several years is then used to pay debt service in the future years. Chart 14, on page 48 provides a comparison of projected ($2) year-end cash balances to pro- N N N N N tv ND v jected year-end outstanding debt obligations. Total year end cash balances Change in year-end cash balances Note: Year 2015 is (un-audited) actual, Years 2016 - 2025 are projected. I The City of Lake Elmo is located on the eastern edge of the Twin Cities metropolitan area. The [kv's 203OCom- prehensive Plan forecasts and provides for approximately eight times the growth inhouseholds and population dur- ing the2OOD'203Op|anningperiodthanwasexperienced during the l9QO-ZOOOperiod, The City reports an estimated 2010 population of8,O6Q and 2,774househo|ds (2010Census). Population ixesti- mated toincrease to 1O,S0ObvZ020and households to 3,800 (source: Metropolitan CnuncVt System Statement Dated September 77,2O/5).The land area for the City en- compasses approximately 15,250acres. The [|ty's2O3OComprehensive Plan provides guidance nnthe [ity'splans for managing future demand for utility infrastructure. The City is preparing to update to its Com- prehensive Plan, the updated Plan will likely have implica- tions hortheassunnpVonsindudedinthisreport. Water Utility Lake Elmo owns, operates and maintains municipal wa- ter supp|yand distribution system, The City has a goal to serve existing population desiring public water supply while preparing the system to allow people toconnect as development occurs orexisting areas request service. This policy guides the City's capital improvement plan- ning and the need to maintain aflexible and responsive water system. Capital planning includes projects to cor- rect existing deficiencies and toexpand the system. The [hx uses an enterprise fund to account for its wa- ter operations. The net assets in the Water Fund totaled $9,360,05and cash balance was $617,05as ofDecem- ber 3l,JDl4(themust,ecentauditedfinanda|statennent for the City), Sanitary Sewer Utility Property owners )nthe City are served byindividual sewer systems or in |inn|1ed areas by municipal sewer, Capital plans will provide for anincrease inthe number ofproper- ties tn be served by municipal sewer and connection to the Regional Sewer System. The Metropolitan Council En- vironmental 5e,vices(M[ES) has extended reginnal sewer service \nserve agreater area ofthe City. The City uses an enterprise fund to account for its sew- er operations. The net assets in the Sewer Fund totaled $3'6ll,364and cash balance was $60,6g2asofDecember 31' 2014 (the most recent audited financial statement for the City). Storm Water Utility The City operates nstorm water utility. The system ofcon- veyances isnwnedandoperatedbvtheOtyanddesigned for collecting or conveying xtm/nn water, The City collects anannual fee from property owners that isused topay for the cost ofconstructing and maintaining the system. The City uses an enterprise fund tnaccount for its storm water operations. The net assets in the Storm Water Fund totaled $1,095,528and cash balance was $312,740asnf December 31, 2014 (the most recent audited financial statement for the [ity). ac oun Ca*^t@UUrnVtro. .nent I This report includes acapital improvement plan (the"[|P] that includes capital projects funded from utility revenues and accounted for the inthe utility funds, Table V\which can befound beginning onpage 9,provides details onthe annual capital spending that isprojected and included in this report for each ofthe utility funds, |tisimportant toemphasize that the OPincluded inthis report should be considered a working draft, The City Engineer prepared the OP included in this report. The spedficco5t estimates included for each of the projects provides a reasonable basis for the pro forma analysis in- cluded in this report. But it is important to recognize that the specific projects that may actually beauthorized inthe future, and the actual costs, may vary greatly from what ix included inthis report. Capital Projects The projects included in the OP include projects to ex- pand the capacity and correct deficiencies of the water and sanitary sewer systems. The City is a developing com- munity with utility expansion needs. Planned projects in- clude expansion of the [ity's water supply capacity and distribution system. Sanitary sewer services have been expanded through the construction ofconnections tothe Regional Sewer System, Asa developing community, the [ity'scapital improve- ment plans focus on expansion and does not presently include capital spending for maintenance of existing sys' tenns.ThiswiUnaedfutureconsiderationbytheCityasthe community develops and infrastructure ages and requires major maintenance and/or replacement. Storm Water Pme(ts It should benoted that for the storm water OP, the City En- gineer hasindudedpojects6orPhasesZnnd3forregion- al drainage improvements. The City Engineer has identi- fied the following issues for the storm water utility that are anticipated tobeaddressed inthe next five toten years: ^ Phase 2 Downtown Regional Drainage project consisting of land acquisition (Shi|tgen property west ofLake Elmo Avenue and north of[SAH74), a storm water pond, and storm water diversion piping toSunfish Lake, ^ Phase 3 Downtown Regional Drainage project consisting of storm sewer piping south of[5AH l4near Hagbergs.Thepondingmay bedeveloper paid, but for the purposes of this report it is as- sumed tobepaid from utility revenue. ^ Kraemer Lake Floodplain study will be needed be- fore development can occur in 1'94cnnidor, Phase 3area (between Keats -Lake Elmo Avenue). Source ofFunding for Capital Projects The source of funding for the planned capital projects includes one ofthe following sources or a combination thereof: fund balance (cash);bond proceeds; and special assessments. Debt Service Planned funding for utility infrastructure projects antici- pates the issuance of debt to undertake planned improve- ments and to manage annual fee increases. The projections assume that the City will issue general ob- ligation bonds secured by revenues from the utility funds �k Ian an* teitt Service . to pay principal and interest, This approach provides the lowest cost o{debt.Thesebonds will not count against the C|tytdebt limit. Debt management isanimportant factor inthe [ity'songoing capital improvements planning. The estimates for debt service are based onbonds tobe paid over 15 years and level annual debt service. The esti- mated interest rates used to calculate annual debt service are generally based ontnday'scurrent rate environment. The actual interest rates will depend nnfinal structure and market conditions attime ofissuance. Tables Ell and C2,beginning onpage l2,provides information on the [itytexisting and projected future debt obligations supported by the utility funds. ^ Table El includes information on projected debt (bonds) outstanding as of year-end for each of the utility funds. ° Tab|eE'Z includes information on projected annual debt se/vice (principal and interest) payments for each of the utility funds. CapitaUUm, rovement � Ian an* *e*,t Service Table D-1 City of Lake Elmo, MN Water Fund OP Ca ital 1 pro,. _newt Plan ans e t Service Use of Funds Hammes Estates Trunk WM 12" Pry with Bypass Village East Trunk WM 12Pry with Bypass Low Pressures Zone 12" Pry with Bypass - Connection to WT ir3 Pull and Rebuild Well Pump #2 Pull and Rebuild Well Pump 44 Paint Water Tower #2 (PWs Bldg) SCADA Upgrade Utility Truck (portion charged to Water and Sewer) Kelvin Avenue Utilities Inwood Booster Station Inwood Water Tower Lake Elmo Ave/DT Improvements Old Village Sewer Extensions Phase 3: Elem School, 31st, and 32nd St. Old Village Sewer Extensions Phase 4: 32nd St. W & Laytori/36th St Old Village Sewer Extensions - Phase 5; Up 33rd, Low-33rd, 34/36th SEW, 2018 Street and Utility Improvements: Watermain:38th/39th & Innsdale 2019 Street and Utility Improvements: Watermain: 37th/38th & Irwin 2020 Street and Utility Improvements: Watermain: Herritage Farms 2021 Street and Utility Improvements; Watermain: Fields/Tamarack EMS Hidden Meadows Trunk Watermain Connection Property Acquisition for Elevated Storage Tank it3 Elevated Storage Tank No. 3 (for low pressure systems) Well & Pumphouse No. 5 (10,000 Water service population) Watermain oversizing - Based on Developer Pace and Phasing Total Source of Funds GO Bonds Special Assessments Prepaid Cash from Water Fund Total 58,600 493,000 1,779,000 925,728 120,000 25,000 1,120,189 400,000 120,000 350,000 120,000 35,000 800,000 50,000 48,000 450,000 600,000 300,000 50,000 50,000 350,000 200,000 2,800,000 2,100,000 201,000 215,000 42,000 119,000 3,256,328 1,866,189 1,285,000 992,000 3,200,000 50,000 274,000 850,000 2,148,000 3,256,328 1,466,189 3,150,000 850,000 2,100,000 400,000 950,000 750,000 50,000 ---1-335,000 50,000 335,000 242,000 274,000 48,000 3,256,328 1,866,189 1,285,000 992,000 3,200,000 50,000 274,000 850,000 2,148,000 Notes: 1. This report was prepared based on estimates developed by the City Engineer. 2, Special assessments are assumed to be prepaid and available cash in this schedule. The City may determine to finance through the issuance of bonds, 3. Kelvin Avenue Utilities is supported 100% by special assessments and will be accounted for in the Governmental Funds. 9 Table D-2 City of Lake Elmo, MN Sanitary Sewer CIP Ca*itaI I rove ent Plan and ebt Service Use of Funds Olson Lake Trail Sanitary Sewer Phase 2 Hudson Blvd LS Replacement and Sewer Upsizse Old Village Sewer Extensions Phase 3: Elem School, 31st, and 32nd St. Old Village Sewer Extensions Phase 4: 32nd St. W & Layton/36th St Old Village Sewer Extensions Phase 5: Up 33rd, Low-33rd, 34/36th St.W Section 36 Trunk Sewer Main (Cimarron/Oakland Jr High Section 35 Lift Station and Forcemain Sewer Oversizing - Based on Developer Pace and Phasing Hamlet on Sunfish Lake Sewer Extension and Liftstation Lake Elmo Ave/DT Improvements Inspection cameras Utility Truck (portion charged to Water and Sewer) Future projects Total 260,000 500,000 400,000 350,000 450,000 129,000 35,000 240,000 870,650 183,687 12,500 1,500,000 700,000 12,000 200,000 200,000 200,000 883,150 1,472,687 625,000 450,000 - 1,500,000 700,000 212,000 200,000 200,000 Source of Funds GO Revenue Bonds 870,650 812,687 1,500,000 Special Assessments Prepaid 660,000 590,000 450,000 Cash from Sewer Fund 12,500 35,000 700,000 212,000 200,000 200,000 Total 883,150 1,472,687 625,000 450,000 - 1,500,000 700,000 212,000 200,000 200,000 Notes: 1. This report was prepared based on estimates developed by the City Engineer. 2. Special assessments are assumed to be prepaid and available cash in this schedule. The City may determine to finance through the issuance of bonds. 3, The City has not made any determination on bonding for future projects, and may decide to use cash in lieu of bonding if cash balances are sufficient to allow. 10 Table D-3 City of Lake Elmo, MN Storm er CIP Capital 1 p o, (lent Plan an. Ie t Service Use of Funds Lake Elmo Ave/DT Improvements Phase 2 Regional Drainage Improvements: Phase 2 Regional Drainage Improvements: Retention/Diversion Phase 3 Regional Drainage Improvements: Retention Kramer Lake Floodplain Study Future annual estimate for projects Total Source of Funds GO Revenue Bonds Cash from Storm Water Fund Total Land Acquisition Sunfish Lake Lions Park Drainage 2,796,107 2,796,107 2,796,107 2,796,107 Notes: 1. This report was prepared based on estimates developed by the City Engineer. 1,200,000 800,000 500,000 1,200,000 800,000 500,000 1,250,000 850,000 550,000 1,250,000 850,000 550,000 60,000 50,000 50,000 60,000 50,000 50,000 60,000 50,000 50,000 60,000 50,000 50,000 11 Ca tal Im.rovement Ian and tei.t Service Table E-1 City of Lake Elmo, MN Utility Funds Projected Debt (Bonds) Outstanding as of Year End tii 1271:71" gr. if firriprrilivrtiTiriii Water Utility Fund GO Ref Bond 2009A (Refund 2002B) GO Ref Bond 2005A 280,000 240,000 195,000 150,000 100,000 50,000 GO Ref Bond 2012A (Refund 2005A) 4,035,000 3,840,000 3,050,000 3,435,000 3,225,000 3,015,000 2,810,000 2,530,000 2,230,000 1,940,000 1,630,000 GO 2013 Bonds 915,000 865,000 815,000 760,000 705,000 650.000 595,000 540,000 495,000 450,000 405,000 GO 2014 Bonds 2,545,000 2,415,000 2,260,000 2,105,000 1,945,000 1,785,000 1,625,000 1,460,000 1,295,000 1,125,000 950,000 GO 2015 Bonds 915,000 840,000 840,000 795,000 740,000 685,000 630,000 575,000 515,000 455,000 395,000 335,000 GO 2016 Bonds 3,225,000 3,225,000 3,225,000 3,040,000 2,850,0(30 2,655,000 2,455,000 2,255,000 2, 050, DOO 1,840,000 1,625,000 GO 2017 Bonds Projected 1,520,000 1,520,000 1,520,000 1,430,000 1,340,000 1,250,000 1,100,000 1,065,000 970,000 875,000 GO 2020 Bonds Projected 3,270,000 - - 3,270,000 3,270,000 3,080,000 2,890,000 2,695,000 2,495,000 GO 2021 Bonds Projected - - - - - GO 2023 Bonds Projected 900,000 900,000 900,000 850,000 GO 2024 Bonds Projected 2,195,000 2,195,000 2,195,000 Total 8,615,000 11,425,000 12,460,000 11,750,000 10,940,000 13,395,000 12,580,000 11,540,000 11,380,000 12,510,000 11,360,000 Sanitary Sewer Fund GO 2013 Bonds 2,725,000 2,570,000 2,415,000 2,255,000 2,095,000 1,935,000 1,775,000 1,615,000 1,475,000 1,335,000 1,195,000 GO 2014 Bonds 840,000 795,000 745,000 695,000 645,000 590,000 535,000 480,000 425,000 370,000 310,000 GO 2015 Bonds 260,000 260,000 245,000 230,000 215,000 200,000 180,000 160,000 140,000 120,000 100,000 GO 201,6 Bonds 860,000 860,000 860,000 810,000 760,000 710,000 655,000 600,000 545,000 490,000 435,000 GO 2017 Bonds Projected 855,000 855,000 855,000 805,000 755,000 705,000 655,000 600,000 545,000 490,000 GO 2021 Bonds Projected 1,570,000 1,570,000 1,570,000 1,480,000 1,390,000 1,295,000 Total 3,825,000. 4,485,000 5,120,000 4,845,000 4,520,000 4,190,000 5,420,000 5,080,000 4,665,000 4,250,000 3,825,000 __. Storm Water Fund GO 2016 Bonds GO 2018 Bonds Preliminary GO 2019 Bonds Preliminary GO 2020 Bonds Preliminary Total 2,770,000 2,770,000 2,770,000 2,610,000 2,445,000 2,280,000 2,110,000 1,935,000 1,760,000 1,580,000 1,395,000 1,310,000 1,310,000 1,310,000 1,255,000 1,200,000 1,145,000 1,090,000 1,035,000 980,000 875,000 875,000 875,000 825,000 775,000 725,000 675,000 620,000 575,000 575,000 575,000 540,000 505,000 470,000 435,000 2,770,000 2,770,000 3,920,000 4,630,000 4,985,000 4,710,000 4,395,000 4,080,000 3,760,000 3,430,000 Total Utility Funds Existing Debt Estimated (New) Debt Total Existing and New Debt 12,440,000 18,680,000 17,975,000 16,830,000 15,670,000 14,500,000 13,315.000 12,090,000 10,870,000 9,645,000 8,380,000 2,375,000 3,685,000 4,420,000 8,070,000 9,395,000 8,925,000 9,255,000 10.875,000 10,235,000 12,440,000 18,680,000 20,350,000 20,515,000 20,090,000 22,570,000 22,710,000 21,015,000 20,125,000 20,520,000 18,615,000 Notes: 1. Preliminary 2016 and estimated amounts for future years are based on the capital mprovemertt plan included in this report; 2. Annual debt service figures are preliminary, Actual structure may vary depending on financial management decisions made by the City, 3. Interest rates and terms will vary for future debt issuance from what is shown here; and 3. Estimated (new) debt is debt issued after May 2016. 12 Table E-2 City of Lake Elmo, MN Utility Funds Projected Annual De tService: Principal and1nterest. Payments an Bonds -;, - Ca tal o. cient Plan an ebt Service 01-2J !=! VVaterUtilityFund GO Ref Bond 2009A (Refund 2002B) GO Ref Bond 2005A GO Ref Bond 2012A (Refund 2005A) GO 2013 Bonds GO 2014 Bonds GO 2015 Bonds GO 2016 Bonds GO 2017 Bonds Projected GO 2020 Bonds Projected GO 2021 Bonds Projected GO 2023 Bonds Projected GO 2024 Bonds Projected Total 49,880 53,680 52,128 55,575 53,850 51,925 _ - - 281,044 272,144 293,344 284,044 279,844 270,644 341,544 355,944 339,944 354,144 77,203 76,203 80,203 79,103 78,003 76,903 75,693 64,400 63,050 61,700 194,536 216,686 213,586 215,436 212,236 209,036 210,704 207,033 207,544 207,369 21,667 67,225 76,225 75,125 74,025 72,925 76,775 75,500 74,150 72,725 - 72,383 247,650 248,900 250,050 251,100 247,100 248,050 248,900 249,650 - 25,686 126,405 125,325 124,110 122,715 126,140 124,335 122,388 - - - 55,275 268,343 266,063 268,498 270,475 , - - - 15,192 71,533 - - - - - - - 37,135 624,330 758,321 988,821 1,084,588 1,073,333 1,111,918 1,342,873 1,343,129 1,341,612 1,447,118 Sanitary Sewer Fund GO 2013 Bonds 195,531 193,981 197,431 195,831 194,231 192,631 190,871 168,991 166,891 164,791 GO 2014 Bonds 66,254 70,304 69,304 68,304 72,254 71,154 70,026 68,803 67,331 70,606 GO 2015 Bonds 6,593 21,750 21,450 21,150 20,850 25,500 25,100 24,675 24,225 23,750 GO 2016 Bonds - 19,302 66,700 65,700 64,700 68,650 67,550 66,450 65,350 64,250 GO 2017 Bonds Projected - 14,459 70,493 69,893 69,218 68,443 72,568 71,523 70,395 GO 2018 Bonds Projected - - - - - - GO 2020 Bonds Projected - - - - - - GO 2021 Bonds Projected - - - - - 26,555 127,638 126,558 130,343 Total 268,378 305,337 369,344 421,478 _ 421,928 427,153 448,545 529,124 521,878 524,135 StorniliVaterFund GO 2016 Bonds 62,171 213,800 215,550 212,250 213,900 215,450 211,950 213,400 214,750 GO 2018 Bonds Preliminary - 24,924 90,325 89,665 88,923 88,070 87,108 86,063 GO 2019 Bonds Preliminary - - 909 73,375 72,600 71,725 70,775 74,750 GO 2020 Bonds Preliminary - - 9,703 48,753 48,333 47,860 47,318 Total 62,171 213,800 240,474 303,484 386,643 425,725 420,078 419,143 422,880 Total Utility Funds Existing Debt Estimated (New) Debt Total Existing and New Debt 892,708 1,125,829 1,531,820 1,524,718 1,512,293 1,504,368 1,520,813 1,491,795 1,470,785 1,483,735 - 40,144 221,821 286,452 421,346 696,330 800,535 811,847 910,398 892,708 1,125,829 1,571,964 1,746,539 1,798,744 1,925,713 2,217,143 2,292,330 2,282,632 2,394,133 Notes: 1. Preliminary 2016 and estimated amounts for future years are based on the capital improvement plan included in this report; 2. Annual debt service figures are preliminary. Actual structure may vary depending on financial management decisions made by the City; 3. Interest rates and terms will vary for future debt issuance from what is shown here; and 4. Estimated (new) debt is debt issued after May 2016. 13 ' � $o Chart City m6Lake Elmo, MN Estimated Debt Outstanding amYear-End Includes Existing Debt and Projected Debt Issuance Includes Debt Supported byUtility Funds Only um — C0ltitaU Plan an ebt Service The annual debt outstand- ing as of year-end shown in Chart 2includes G.O.revenue bonds secured bvwater, sani- tary sewer, and storm water revenues. The chart includes both exist- ing debtandest|nnateddebt anticipated to be issued in the future and paid from util- ity nevenue».Futunpbond is- suance estimates are based onthe City'scapital improve- ment plan. Chart 2 includes debt sup- ported by utility revenue only and does not include existing or future estimated debt that ispaid from property tax levy, $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $o NJ I—k Cr) NJ NJ C) 0 P-4 `. 00 Chart 3 City of Lake Elmo, MN Estimated Annual Debt Service Includes Existing Debt and Projected Debt Issuance Includes Debt Supported by Utility Funds Only krf 1, Oro, or , „Irri ‘rJ 6) 1.4 W kAJ NJ W Ca tal o. .nent Plan ani IeTt Service The annual debt service (prin- cipal and interest) shown in Chart 3 includes G.O. revenue bonds secured by water, sani- tary sewer, and storm water revenues. The annual amounts include both existing debt service (on outstanding bonds) and esti- mated debt service on bonds anticipated to be issued in the future and paid from util- ity revenues. Future bond is- suance estimates are based on the City's capital improve- ment plan (see Table D). Chart 3 includes debt sup- ported by utility revenue only and does not include existing or future estimated debt that is paid from property tax levy. _ TIES Key Factors Projecting the utility rates necessary to maintain the fi- nancial stability of the City's utility operations requires de- velopment and analysis of the following key factors: ` Estimates for future annual ooeratinu exoenditues, including personnel, materials and supplies, cost of electricity, and other operating expenses. The City contracted m/)thTKDA Engineering Firm to perform a review ofthe [ity'sopemtions.Theresults mf theTKDA review are included inthe future annual operating ex- penditures induded\nthisnepVrt. ~ Netroou|han Council Environmental Service (k4[ED sewer fee charged to the City by the Metropolitan Council for regional collection and treatment ufwaste water. This ioanoperating expense that the City does not have control over. ~ Annual caPita|pxpendituvetomaintain and improve the utility systems, ^ Annual debt service onbonds issued tofinance capi- tal improvennents. ^ Growth in customers using and paying for the sys- tems. This growth will provide additional revenue to the systems at time of platting, connection, and on- going usage, but will also create additional demand for services. ^ Available other revenue sources other than fees and charges to users of the water and sanitary sewer ser- vices. Annual Operating Expenditures Costs incurred inoperating the utility systems, which are used up in the period in which acquired, are recorded asoperating expenditures. Annual growth in operating expenditures, not including the K4[ES change, has been modest. |t\santicipated that growth infuture years will be lO96annually, The operating expense projections indudedin<hisneport were prepared byBernie BuU*rtfrom TKDA.TheCity con- tracted w\thTKDA to perform u review of the [ity's op- erations for the Utility Systems and to provide input into future estimated capital improvement projects. TKDAwill provide the City with a report that explains theassumnp- dons and other factors behind the operating expenses that are included in the pro forma for each of the utility fundx. Depreciation is reported as an operating expenditures and isthe process ofallocating the costs ofanasset over its useful life in a systematic and rational manner, Depre- ciation is projected to change with capital spending and depreciation of both existing and future acquired assets. The appendix tothis report includes information onthe calculation nfdepreciation for this report. K8etro|]oUitan Council Environmental Services The M[EScharge tocities for regional collection and treat- ment hasbeenvo|ati|e\nrecentyeors,kA[E5expe,ienced revenue losses from the significant drop \nregional devel- opment during the recession which has caused acorre- sponding ded|neinevnnueco||ectedby1hu[ound|for Sewer Availability Charges (aone time fee for new con' nect|nns).Forpnjectionpurpnses,thestudyassu/nesthat future charges paid tok8[ESfor collection and treatment ity � 16 �-� will increase by 5.096 annually. This is part of the annual operating expense tuthe [by's Sewer Fund. The City accounts for the collection and payment of the K8CES,5evver Availability Charge" (SAC) through an ac- counts payable account. Therefore the pro forma for the sanitary sewer fund (see Tab|eK-3, on pagw34) does not in- clude a separate revenue and expense line item for the K8CES SA[. Annual Capital Expenditures The OPanticipates paying for future capital improvement project costs with a combination of revenue sources. The City anticipates future development will provide the needed revenue tmthe Otyforpaying for utility expansion through the collection of development fees (an availabil- ity and a connection charge). Paying for annual planned capital improvement projects with cash may beasound strategy depending onthe de- tails ofthepnject.|tavoidsincuningannua|interestex- pense. However, this strategy requires advance planning and implementation of utility fees and charges that pro- vide adequate cash flow. For large (non'routine)capital expenditures nrunantici- pated capital expenditures, the use ofbanding to fund capital minimizes annual rate increases that otherwise would benecessary. |talso allows the City tocharge future customers the cost of infrastructure with a longer useful life, versus putting the entire burden on today's custom- ers. The CIP anticipates bonding for certain projectcosts. The resulting annual debt service onthe bonds isinclud- ed |nthcfinanda|p|ansforUheUd|kvFunds. Debt Service Debt service inthe Utility Funds ispaid from revenue col- lected fromuWityfees,avai|abi|ityandconnec1ioncha,g- ps, and special assessments. The OP anticipates debt is- suance to be supported by the revenues within the utility funds. All current and future debt isaccounted for inthe financial plans that are included inthis report. The estimated debt service isbased onl6years bonds payable n1current mar- ket interestnxtesFutureestimateduti|ityfeesandcharges reflect the cost ofthe estimated increase for debt service. Growth in Customers Growth |ncustomers from future land development isthe most important factor in determining the projections for future utility rates. Build out of approved developments will bring an increase in revenue tothe [|ty's utility funds through the collection of availability and connection charges and fees collected for service and usage of the systems. Availability charges and connection charges are one time charges collected at the time of development and connection tothe system. Estimating the increase in future customers from growth inresidential and commer- cial deve|oprnentis the most volatile factor indeveloping financial projections for the utility funds. Table Fand [hart4 and Chart 5,beginning onpage 18,include information nnthe assumed growth in residential equivalent units ("REU) from future deve|npmpnLTheprojected annual growth in REU'swas established byCity staff and provided toNorth- land forthisveport. The pace offuture development will increase ordecrease projected revenues shown in this report and innpactfu- ture utility rates. For this reason it is critical that the City 17 Residential Commercial School Table F City of Lake Elmo, MN Growth Projections Amounts Shown Equal Residential Equivalent Units REU) 17 130 140 35 0 51 0 0 40 WATER CONNECTIONS - PAID AT TIME OF PERMIT 249 40 80 287 281 82 70 223 197 161 88 55 75 0 0 0 151 55 0 100 62 0 • ay a es 0 1,789 0 578 0 120 Residential Commercial School SANITARY SEWER CONNECTIONS - PAID AT TIME OF PERMIT 17 130 180 349 35 0 81 75 0 0 40 8C 287 95 0 281 223 197 30 20 20 0 0 0 191 171 127 20 2,026 20 15 9 0 365 0 0 0 0 120 Residential Commercial School WATER AVAILABIUTY CHARGE - PAID AT TIME OF PLATTING 179 420 250 372 35 50 31 51 0 0 40 80 147 321 90 162 40 55 35 53 20 40 0 0 0 0 72 0 40 46 20 1,474 0 371 0 120 Residential Residential Downtown Commercial Commercial - Downtown School SANITARY SEWER AVAILABIUTY CHARGE - PAID AT TIME OF PLATTING 134 448 303 40 35 50 31 30 0 0 40 409 202 333 130 162 50 50 31 15 15 13 0 75 75 30 80 0 0 0 60 I 92 20 20 1,731 140 0 0 0 0 105 210 0 0 0 0 120 Utility ates Chart 4 City of Lake Elmo, MN Residential Equivalent Units Platted and Connected to Sanitary Sewer Used to Estimate Revenue from Availability Charges and Connection Charges 700 600 498 500 400 ;464r 300 200 169 161;9 100 64 46 52 ; el 600 500 400 300 200 100 114: 645 Fit 1' 0 II 4-1;f1 504 444 FA 149 13 116 30 _6- ;4; ; 0 711 382 378 - 342- ji611; err, 16 311 f; 176 243 0,6 F - 143 114 - 217 211 162 [E, 92 60 186 136 20 - s 20 20 2014 2015 2016 Proj 2017 Proj 2018 Proj 2019 Proj 2020 Proj 2021 Proj 2022 Proj 2023 Proj 2024 Proj 2025 Picj New Units Platted/Developed New Units Connected Chart 5 City of Lake Elmo, MN Residential Equivalent Units Platted and Connected to Water Used to Estimate Revenue from Availability Charges and Connection Charges 470 321 503 sotr! irizi 1 ifirIl 44336 369 :IC i i or.er TO ;ilk? ;iil. 206 611;;; - t IIII- i Iir-I II 6 lit 11;;r1 ;Lifr6 ifieIIi IrlIiII ' Ifii. I..1-64 - 20 2014 2015 2016 Proj 2017 Proj 2018 Proj 2f/19 Proj 2020 Proj 2021 Proj 2022 Proj 2023 Proj 2024 Proj 2025 Proj 369 356 351 311 252 236 6 New Units Platted/Developed , New Units Connected 112 162 The estimates for future growth from development, shown in residential equiva- lent units in Chart 4 and Chart 5, was prepared by City staff. The data was provided to Northland Securities as an input for the study and this report. The assumption on growth, and annual units platted and connected, is an important input for projecting future revenue for the utility funds. Revenue from increased residential equivalent units comes from a one time pay- ment of the City's availabil- ity charge and connection charge and then from on- going payment for use of the systems. The availabil- ity charge is paid at time of platting and the connection charge at time of connection. 1 9 update its financial plans based nnactual growth, AVBilabAe*ther Revenues There ixlimited other revenues that provide a source of funding for utility services. The majority ofthe cost tnop- erate andmaintointhesystemispaidfnonn6eesandcharg' es collected from those using the system. Other revenue includes interest income oncash balances, special aoess- ment5'gmnts,and rents. Historical Utility Rates Information onhistorical rates isprovided inTable G,Table H, and Table 1,beginning onpage %1,for each ofthe utility funds. Rates shown are billed quarterly, with the exception ofthe storm water fee which isbilled tocustomers receiving this charge onanannual basis. The City charges abasic service fee for water only. FWfWye Utility Rates Information onfuture projected utility rates for years 2Ol7 to2OIS\salso included inTob|eQ,Tab|eH,andTwWeLfor each of the utility funds. The projected future rates reflect the rates necessary to maintain adequate cash balance in the utility funds. These rates applied against projected cus- tomers and usage is used to calculate the annual estimat- pdchmrgesforservicesfee»shown inthe financial plans (pro forma) for each utility fund. The report assumes a l.096annual increase in water and sewer rates. beginning in year 2018.The annual rate in- crease is assumed on the quarterly base fee and usage fees only. The annual fee for storm water is assumed to increase by $lO.0Dper year, beginning inyear 28l7,As stated, the increases are needed toensure the City isable to maintain sufficient cash in the utility funds over the long-term. There is no assumed change to the deve|op- nocntfees (connection and availably chanles). The validity ofthe tier structure the City uses for charging customers for water, based on volume ofwater sold, was not reviewed as part of this study. The current adopted tier structure appears tobereasonable. Projected Volumes of��ater Sold and Sanitary Sewer Billed Annual estimated volume of water sold bvtier and esti- mated sanitary sewer billed by year is included in Table and Table H.The estimated gallons of water billed is sum - ma rized in Chart 6, on page 24. The City was not able to provide information on histori- cal volume sold per tier so assumptions were made on the volumes sold per tier in order to prepare this report and toproject future revenues from billing ofwater usagp.The assumptions should beupdated inthe future asbetter is available from the Oty's billing system. The report assumes average annual volume of96,U08gal- lons pernesidentia|custnnner(or8.00OgaUonspernnonth). This volume is pro -rated across the [ity'stier structure us- ing estimated historical data (actual data was not avail- able), Forcnnnnmencia| customers, annual volume is cal- culated based on prior year estimated volumes adjusted by the percentage increase incommercial (and school) customers. The report assumes annual sewer volume bill- er per customer, for both residential and commercial, of 72.000gallons (or 6,0OOper rnonth). The assumptions for residential and commercial custom- ers vo|umeusageforbothmmterandsanitarysevverneeds to be revisited and reviewed as better information be- comes available from the City's utility billing system in the future and historical billing data becomes available, y Customer Units Billed (Quarterly Average) Residential customer units Commercial and school customer units Total customer units TABLE G City of Lake Elmo, MN Water Fund Fees and Charges and Cus 1,050 1,115 1,250 1,445 1,713 1 997 2,249 2,459 2,638 2 794 2,919 2 969 50 52 54 58 62 66 70 73 77 80 84 84 1,100 1,167 1,304 1,503 1,775 2,063 2,319 2,532 2,715 2,874 3,003 3,053 Total Volume Sold Per Year in Thousand of Gallons (Ga)) Residential Usage per 1,000 gallons: 80,081 81,452 34,293 61,700 76,651 Tier 1: 0-15,000 gallons 38,573 24,007 71,423 8329:65'6153 46,995 54,786 67,461 72,372 169,643 Tier 2: 15,001-30,000 gallons 50,000 50,000 16,513 114,105 128,504 25,701 140,503 28,101 166,786 33,357 33.929 285.024 Tier 3: 30,001-50,000 gallons 10,000 14,285 97,878 150,730 159,644 280,224 10,000 84,007 120,000 138,720 19,576 22,821 215,904 236,064 31,929 Subtotal 98,573 164,448 191,712 8,308 23503:214486 12,923 Commercial Usage per 1,000 gallons 8.923 10,769 268,224 Tier 1: 0-15,000 gallons 156 8,000 1141:880486 12,308 12,923 10,385 9,538 10,154 13,462 11 41 : 02 33 81 Tier 2: 15,001-30,000 gallons 10,000 10,000 2,000 11,154 11,923 12,692 2,808 15,385 16,154 32,3083231 32,30816,15 Tier 3: 30.001-50,000 gallons 2,231 2,538 26,9232692 2,000 20,7692°77 22,308 2,385 3,231 25,385303:°76797 Subtotal 12,156 20,000 Total Volume Billed (in thousand of gallons) 23,8462,962 110,729 104,007 140,769 161,028 188,294 217,097 242,827 26428,1°4771 282,8632918 298,993 312,532 317,332 Connections (Number of REC) 214 130 231 369 369 351 311 252 236 206 162 Availability Charge (Number of REC) 52 470 321 503 202 356 143 182 80 112 46 20 521.66 Charges for Service Fees (per 1,000 gallons) $20.00 Residential quarterly base fee 525.00 520.00 $20.40 $20.81 $2.08 Residential Tier 1: 0-15,000 gallons :22:6°0°1522;8045 $2.14 52.86$20.20 $2$02:0661 52.68 $5221i3232 55$2:881827 Residential Tier 2: 15,001-30,000 gallons521.02 5! 4612 ' , : 0765 9666 $$2251114° 154:1485882 $2$21.1144 Residential Tier 3: 30,001-50,000 gallons$2.00 52.60 :22:6°32 $2.86 53.385439 $3.45 Residential Tier 4: 50,001-80,000 gallons 53.77 53.7753.41 $4,48 82,21 :23,2692 $3,52 :22:21°3 :46:3758 :5,00 $3.38 Residential Tier 5: >80.001 gallons $5.00 $6.63 $4.39 525.50$582 $4.57 Commercial quarterly base fee 525.00$571 $4.43 $3.55 $6.63 $25.00 $25.00$2$5510701$4 61 $3,11 $2$651o942 $6.00 Commercial Tier 1: 0-15,000 gallons 55.77 $2$$$44618174012 52$37.0573 $25,25$25.76 $26.28 526.54 Commercial Tier 2: 15,001-30,000 gallons $3,11 $3.11 63,26 :33:1261 $3.17 $3.20 $3,30 $$1'3531'3356°3 $3 37 Commercial Tier 3: 30,001-50,000 gallons $3.26 $55110770 $3.14 $3.33 $$33..234, 53,27 $$43:4006 $4.08 :53:0707 $3.26- $3.29 $3.85 Commercial Tier 4: 50,001-80,000 gallons $3.77 $6.63 53.7750055.10 $3.36 $3,88 $5.15 16.83 $$35:2902 $3.43 $575:4131 $5.00 Commercial Tier 5: >80,001 gallons $6.63 $6.63 $3,96 $5,31 $6,63 8$53:0851 Development Fees $6.76 51,000 $6,90 51,70°040 $6.70 $1,000 Connection charge Per REC Unit 51,008 $1,000 $1,000 $1,000 $5.26 Availability charge Per REC Unit $1,000 53,000 $3,000 $531:°00°0° :31:0°0°0° $6.97 $3,000$3,000 $3,000 63,000 $7.11 51,000 $3,000 $3,000 $1,000 $3,000 $3,000 Annual Revenue Base charges Usage charges Total Charges for Service Fees Connection charges Availability charges Total Development Fees Total Revenue $110,000 $116,700 5105,400 $121,400 $144,672 5169,704 $192,584 $212,304 $229,898 $245,763 $259,371 $266,296 5303,871 5297,095 $370,087 $422,289 $497,082 5577,280 $651,051 $714,360 $772,298 $824,087 $870,129 5891,936 $413,871 $413,795 $475,487 $543,689 $641,755 5746,984 $843,635 $926,664 51,002,196 $1,069,850 $1,129,500 $1,158,232 5214,000 $130,000 5231,000 5369,000 5369,000 6351,000 5311,000 $252,000 $236,000 $206,000 $162,000 50 5156 000 51,410000 5963 000 $1,509,000 $606,000 $1,068,000 $429,000 $546,000 $240,000 $336,000 $138,000 560,000 $370,000 $1,540,000 $1,194,000 $1,878,000 $975,000 $1,419,000 $740,000 $798,000 $476,000 $542,000 $300,000 $60,000 $783,871 $1,953,795 51,669,487. $2,421,689 $1,616,755 $2,165,984 $1,583,635 $1,724,664 $1,478,196 $1,611,850 $1,429,500 11,218,232 21 TABLE H City of Lake Elmo, MN Sanitary Sewer Fund Fees and Charges and Customer Data 3 a es Customer Units Billed (quarterly Average) Residential customer units Commercial customer units Total customer units 17 82 237 502 820 1,104 1,356 1,566 1,760 1,941 2,090 7,163 35 37 39 45 51 55 59 62 64 66 68 68 52 119 276 547 871 1,159 1,415 1,628 1,824 2,007 2,158 2,231 Total Volume Sold Per Year in Thousand of Gallons (Gal) Residential Tier 1: per 1,000 gallons - 6,790 17,064 36,144 59,040 79,488 97,632 112,752 126,720 139,752 150,480 155,736 Commercial Tier 1: per 1,000 gallons 6,532 6,905 2,808 3,240 3,672 3,960 4,248 4,464 4,608 4,752 4,896 4,896 Total Volume Billed (in thousand of gallons) 6,532 13,695 19,872 39,384 62,712 83,448 101,880 117,216 131,328 144,504 155,376 160,632 Connections (Number of REC) 214 130 301 504 382 311 243 217 211 186 136 20 Availability Charge (Number of REC) 52 498 374 520 217 348 143 162 60 92 20 20 Availability Charge (Number of REC) - Downtown - 70 125 125 30 - - Charges for Service Fees Residential usage per 1,000 gallons: $4.50 $4,50 54.50 $4.50 54,55 54.59 $4.64 54.68 $4.73 54.78 54.82 54.87 Commercial quarterly base fee $0.00 50.00 50.00 $0.00 $0.00 $0.00 50.00 50.00 50.00 S0.00 $0.00 50.00 Commercial usage per 1,000 gallons: 54.50 $4.50 $4.50 $4.50 $4,55 $4.59 54.64 S4,68 $4.73 54.78 $4.82 54,87 Development Fees Connection charge Per REC Unit $1,000 51,000 $1000 $1,000 $1,000 51,000 $1,000 $1,000 $1,000 51,000 $1,000 51,000 Availability charge Per REC Unit 53,000 $3,000 53,000 53,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 53,000 53,000 SAC Charge (pass-thru payable to Met Council) $2,485 $2,485 $2,485 52,485 52,485 $2,485 52,485 52,485 $2,485 $2,485 52,485 $2,485 Annual Revenue Base charges 50 SO 50 SO $0 $0 SO $0 SO SO 50 50 Usage charges 529,394 $61,627 589,424 $177,228 5285,026 5383,064 5472,352 5548,889 $621,122 $690,273 $749,628 $782,736 Total Charges for Service Fees $29,394 $61,627 $89,424 $177,228 $285,026 $383,064 $472,352 $548,889 5621,122 $690,273 $749,628 $782,736 Connection charges $214,000 5130,000 $301,000 $504,000 $382,000 5311,000 $243,000 5217,000 4211,000 4186,000 $136,000 $20,000 Availability charge Per REC Unit 5156,000 $1,494,000 $1,122,000 $1,560,000 $651,000 $1,044,000 $429,000 $486,000 5180,000 $276,000 560,000 560,000 Availability charge Per REC Unit - Downtown 510,500 529,250 529,250 $29,250 529,250 $29,250 529,250 $29,250 529,250 529,250 Total Development Fees $370,000 $1,624,000 $1,433,500 $2,093,250 $1,062,250 $1,384,250 $701,250 $732,250 $420,250 $491,250 5225,250 $109,250 Total Revenue $399,394 $1,685,627 $1,522,924 $2,270,478 $1,347,276 $1,767,314 $1,173,602 $1,281,139 $1,041,372 $1,181,523 $974,878 $891,986 Note: The Availability charger per REC Unit is broken -out separately for the "Downtown" because the charge to the Dowtown units is spread over 20 years. 22 Utility a es Customer Units Billed (Quarterly Average) Residential units billed Commercial residential equivalent units billed Total residential equivalent units billed Charges for Service Fees Residential fee Commercial fee Annual Revenue Base charges Total Revenue 2,472 1,675 4,147 2,602 1,685 4,287 Table I City of Lake Elmo, MN Storm Water Fund Fees and Charges and Customer Data 2,742 1,695 4,437 2,991 1,715 4,706 3,278 1,735 5,013 3,559 1,755 5,314 3,782 1,775 5,557 3,979 1,790 5,769 4,140 1,810 5,950 4,291 1,825 6,116 4,391 1,845 6,236 4,391 1,845 6,236 $50,00 $50.00 $50.00 560,00 $70.00 $80.00 $90.00 $100.00 5110.00 5120.00 $130.00 $140.00 $50.00 $50.00 $50.00 $60.00 $70.00 $80.00 $90.00 $100.00 $110.00 5120 00 $130.00 $140.00 $207,350 $214,350 $221,850 $282,360 $350,910 $425,120 $500,130 $576,900 $654,500 $733,920 $810,680 5873,040 $207,350 $214,350 $221,850 $282,360 $350,910 $425,120 5500,130 $576,900 5654,500 $733,920 $810,680 $873,040 Note. The commercial residential equivalents units (REU) billed are based on SX the amount billed for a single REU. Chart City ofLake Elmo, Mm Estimated Annual Gallons of Water Billed (Thousands of Gallons) n � X Ili o � CO w o � �O wn � � � � � � � � � tA x The estimated annual gallons of water billed is projected to increase as more customers connect tothe water system. This report assumes that the average annual usage per customer, for residential and commercial, remains con- stant =MMM=_ =-� _~._-�- ans F I J A, C0�L i* LA, S Based onhistorical financial performance, projected util- ity natesandstructune,andantidpatedfutunecapita|proj- ects, financial plans (pro forma) have been prepared for each the utility funds, Key Assumptions The financial plans for each ofthe utility funds was devel- oped base6nnsevera|keyaournpdunsvvhichaneasfo|' ^ Operating expenditures, including personnel cost and materials supplies and all other operating ex- pense will increase by 2.0% annually along with other adjustments osprepared by TKDAEngineering Firm, The City contracted with TKDAtoperform areview cf the [itytoperations for the utility systems and topro- vide input into future estimated capital improvement projects. TKDA is to present the City with a report that will provide information onthe assumptions and other factors behind the operating expenses that are included inthe pro forma for each o/the utility funds, " Nnchange inexisting tier structure for fees and charg' es. ^ Depreciation hestimated based on projected capital improvements with new assets assumed tobedepre- ciated over a 40 year term. Information on calculation nfnet capital assets, including depreciation isinclud- ed in1heAppendix. ^ Current capital improvement plan will beimplement- ed at estimated project costs and projected sources offunding asincluded inthis report. This includes an increase infuture debt service for payment on bonds tobeissued. ~ Utility fees for use of the system are assumed to in- creo5e by 1.096 annually for ymh*r and sanitary sewer services, beginning in year 2018.The annual rate in- crease is assumed on the quarterly base fee and usage fees only, The annual fee for storm water is assumed toincrease by$lU.00per year, beginning inyear J017. ^ Connection and availability charges are assumed tn remain constant for years 2016-2025. Revenue from these charges is used to pay for the system, including the planned capital projects andne|ateddebtservice. ° The proposed future uti|ityfeesand charges are shown to be at level that is adequate to maintain cash bal- ances in the funds sufficient to cover the following: l)six months ofoperating expenses; 2>the following year's capital improvements that are planned to be funded with cash; and 3)the following year's debt ser- 25 ~ � Fund Description The Water Fund isused toaccount for the operating and capital improvement costs nfthe water utility system. Background The Water Fund is in sound financial condition. Future fi- nancial performance will be impacted by the timing of fu- ture development of land in the City and the timing of re- ceipt of development fees (trunk line availability charges and connection charges) that will support infrastructure costs and receipt of charges for service for usage of the system. Source ofFunds There are two major sourceofhundsfo,1heVVaterFund: the collection ofcharges for service fees (base fee and vol- ume usagefees)anddeve|opmentfeescoUectedatdrne of platting and time of connection to the systenn. Future revenue from charges for service fees will increase asthe number ofcustomers increases over time and the volume ofwater sold increases. The financial plan for the Water Fund assumes nochange inthe [ity'sexisting rate structure and assumes rates in- crease ofl.0%annually beginning inyear 2Ol8. The City collects revenue from arental fee for access tothe Oty'swater tower bycommunication companies. Interest income isearned onthe cash balance intheVVater Fund that isrecorded asnevenuaTheinvestment earnings rate is projected to be 0.5% for future years, Special assessments levied for water infrastructure im- provements Use of Funds The use offunds istopay for the operation o[the water system, debt service expense, depreciation' and autho- rized transfers to other funds that may occur from time to Operating expense line item details can be found in Table Debt service expense, which includes interest expense on bonds, can be found in Table EJ. (Principal payments on bonds supported bvthe Water Fund result innreduction ofliability for the Fund.) Depreciation expense details, including calculation of projected net capital assets, can be found in Appendix A, . Transfers The financial plan does not anticipate any future trans- fers in or out offunds from the Water Fund to other city funds. Presently the City does not charge the utility funds for General Fund overhead but does charge the fund for administrative staff time. Balance Sheet Items The financial plan includes projected assets and liabilities for the Water Fund, this includes projected annual year- end cash balance. Table J-Zprovides a detailed summary onprojected change incash year hyyear. The Water Fund cash balance includes funds collected and recorded as deferred revenue and funds held inescrow related tnthe refunding ofbonds. Financial - Uans WATER FUND � Table J-1 City of Lake Elmo. MN Water Fund Pro Forma Financial Plans WATER FUND Source of Funds Charges for service fees Charges for service fees - meters Special assessments Special assessments prepaid Intergovernmental 663,994 Investment income 16,668 Contributions and donations 848,074 Water availability charge 797,400 Water connection fee 50,500 Rents/leases 46,935 Transfer in from other funds 784,801 Total Source of Funds 3,604,628 379,262 433,229 475,487 543,689 641,755 746,984 843,635 926,664 1,002,196 1,069,850 1,129,500 16,994 65,875 40,000 68,000 72,760 54,955 58,802 62,918 67,322 72,035 77,078 163,405 17,477 16,950 16,423 15,897 15,370 14,844 14,317 12,688 8,151 400,000 950,000 750,000 50,000 50,000 - 26,925 19,788 14,834 22,434 23,114 26,203 27,318 28,858 26,406 25,848 1,158,232 82,473 7,856 24,011 1,237,500 963,000 1,509,000 606,009 1,068,000 429,000 546,000 240,000 336,000 138,000 60,000 66,000 231,000 369,000 369,000 351,000 311,000 252,000 236,000 206,000 162,000 49,742 46,000 46,000 46,000 46,000 46,000 46,000 46,000 46,000 46,000 46,000 2,042,676 1,792,752 2,967,473 2,724,372 3,055,950 1,780,010 1,925,744 1,634,693 1,768,979 1,586,576 1,378,572 Use of Funds Operating and other expense 325,495 454,358 636,321 539,546 469,046 474,272 615,232 517,413 568,488 643,914 715,833 678,621 Debt service expense 327,152 356,613 209,330 273,321 278,821 274,588 258,333 296,918 302,873 283,129 276,617 297,118 Depreciation 416,864 318,805 400,213 446,868 478,993 503,793 583,793 585,043 591,893 613,143 666,843 666,843 Transfer out to other funds 7,895 Total Use of Funds 1,077,406 1,129,776 1,245,864 1,259,735 1,226,860 1,642,582 1,252,652 1,457,357 1,399,373 1,463,253 1,540,186 71:(5729:972581528) Change in net assets 2,527,222 912,900 546,888 1,707,738 1,497,512 1,803,298 322,653 526,371 171,440 228,793 (264,010)_ Net Assets 9,360,075 ,272,975 10,819,862 12,527,601 14,025,113 15,828,411 16,151,064 16,677,434 , 4 , 74 7,077,667 16,740,945 Assets Cash and investments Cash and investments escrow Due from other funds Special assessments receivable Accounts receivable Capital assets Less accumulated depreciation Total Assets 617,655 2,290,526 2,966,854 4,486,828 4,622,889 5,240,535 5,463,537 5,771,507 5,281,293 5,169,622 4,802,146 4,061,372 3,848,031 786,047 117,955 106,399 94,843 83,287 71,731 60,175 48,619 38,166 31,773 25,380 18,986 339,822 173,000 173,000 173,000 173,000 173,000 173,000 173,000 173,000 173,000 173,000 173,000 19,107,587 20,319,595 23.575,923 25,442,112 26,727,112 27,719,112 30,919,112 30,969,112 31,243.112 32,093,112 34,241,112 34,241,112 (3,217,170) (3,535,975) (3,936,188) (4,383,056) (4,862,049) (5,365,842) (5,949,635) (6,534,678) (7,126,571) (7,739,714) (8,406,557) (9,073,400) 21,481,972 19,365,101 22,885,988 25,813,727 26,744,239 27.838,537 30,666,190 30,427,560 29,609,000 29,727,793 30,835,081 29,421,071 Liabilities Due to other funds 795 Deferred revenue 214,000 378,000 563,000 706,000 807,000 857,000 907,000 957,000 1,007,000 1,057,000 1,057,000 Bonds payable 11,798,596 8,615,000 11,425,000 12,460,000 11,750,000 10,940,000 13,395,000 12,580,000 11,540,000 11,380,000 12,510,000 11,360,000 Accounts payable 322,506 263,126 263,126 263,126 263,126 263,126 263,126 263,126 263,126 263,126 263,126 263,126 Total Liabilities 12,121,897 9,092,126 12,066,126 13,286,126 12,719,126 12,010,126 14,515,126 13,750,126 12,760,126 12,650,126 13,830,126 12,680,126 Total Liabilities and Net Assets 21,481,972 19,365,101 22,885,988 25,813,727 26,744,239 27,838,537 30,666,190 30,427,560 29,609,000 29,727,793 30,835,081 29,421,071 27 Beginning Cash Table J-2 City of Lake Elmo, MN Water Fund Cash Balance Financial Plans WATER FUND 4,528,855 4,465,686 2,290,526 2,966,854 4,486,828 4,622,889 5,240,535 5,463,537 5,771,507 5,281,292 5,169,622 4,802,146 Plus revenues 1,406,438 2,042,676 1,792,752 2,967,473 2,724,372 3,055,950 1,780,010 1,925,744 1,634,693 1,768,979 1,586,576 1,378,572 Plus bond proceeds 2,545,000 915,000 3,225,000 1,520,000 0 0 3,270,000 0 900,000 2,195,000 Less acquisition of capital assets (3,775,676) (1,006,492) (3,256,328) (1,866,189) (1,285,000) (992,000) (3,200,000) (50,000) (274,000) (850,000) (2,148,000) 0 Less principal on debt (230,000) (4,015,000) (415,000) (485,000) (710,000) (810,000) (815,000) (815,000) (1,040,000) (1,060,000) (1,065,000) (1,150,000) Less interest on debt (292,324) (356,613) (209,330) (273,321) (278,821) (274,588) (258,333) (296,918) (302,873) (283,129) (276,612) (297,118) Less operating and other costs (350,836) (454,358) (636,321) (539,545) (469,046) (474,272) (615,232) (517,413) (568,488) (643,914) (715,833) (678,621) Plus transfers in 784,801 Less transfers out (7,895) Incr/decr in other assets and liabilities (142,677) 699,627 175,556 196,556 154,556 112,556 61,556 61,556 60,453 56,393 56,393 6,393 Change in cash (63,169) (2,175,160) 676,329 1,519,973 136,061 617,647 223,002 307,969 (490,214) (111,671) (367,476) (740,774) Total Ending Cash 4,465,686 2,290,526 2,966,854 4,486,828 4,622,889 5,240,535 5,463,537 5,771,507 5,281,292 5,169,622 4,802,146 4,061,372 Estimated Cash Balance Purposes For 6-months operating expense 162,748 227,179 318,161 269,773 234,523 237,136 307,616 258,707 284,244 321,957 357,917 339,311 For following year debt service 4,371,613 624,330 758,321 988,821 1,084,588 1,073,333 1,111,918 1,342,873 1,343,129 1,341,612 1,447,118 1,587,638 For next year planned capital - 335,000 242,000 274,000 48,000 For reserves and future capital (3,916,706) 1,439,017 1,890,373 2,893,234 3,061,778 3,930,067 4,044,004 3,895,928 3,653,920 3,458,052 2,997,112 2,134,424 For cash held with fiscal agent 3,848,031 - - Total Ending Cash 4,465,686 2,290,526 2,966,854 4,486,828 4,622,889 5,240,535 5,463,537 5,771,507 5,281,292 5,169,622 4,802,146 4,061,372 Net Assets 9,360,075 10,272,915 10,819,862 12,527,601 14,025,113 15,828,411 16,151,064 16,677,434 16,848,874 17,077,667 17,004,955 16,740,945 Cash as %of Net Assets 47,7% 22.3% 27,4% 35,8% 33.0% 33.1% 33.8% 34.6% 31.3% 30,3% 28.2% 24,3% 2 Personnel Services Full-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health\Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Table J-3 City of Lake Elmo, MN Water Fund Operating and Other Expenses (Not Including Depredation ,-r -Nyfer,, - Financial Plans ATER FUND 78,893 91,718 140,000 144,184 156,640 168,686 172,060 175,501 198,832 202,809 206,865 232,037 5,686 6,707 10,500 10,814 11,748 12,651 12,905 13,163 14,912 15,211 15,515 17,403 4,757 5,498 8,750 9,012 9,790 10,543 10,754 10,969 12,427 17,676 12,929 14,502 1,114 1,286 2,030 2,091 2,271 2,446 2,495 2,545 2,883 2,941 3,000 3,365 17,836 15,653 17,609 28,837 31,328 33,737 34,412 35,100 39,766 40,562 41,373 46,407 3,155 2,072 4,000 5,767 6,266 6,747 6,882 7,020 7,953 8,112 8,275 9,281 111,440 122,933 182,889 200,705 218,043 234,810 239,508 244,298 276,773 282,311 287,957 322,995 Supplies Office Supplies 360 1,933 500 700 749 801 858 918 982 1,051 1,124 1,203 Printed Forms 375 239 750 750 803 859 919 983 1,052 1,126 1,204 1,289 Chemicals 10,713 1,473 13,000 13,000 13,910 14,884 15,926 17,040 18,233 19,509 20,875 22,336 Utility System Maintenance 5,282 25,257 11,500 25,000 26,750 28,623 30,626 32,770 35,064 37,518 40,145 42,955 Water Meters & Supplies 21,242 82,343 50,000 85,000 90,950 68,694 73,503 78,648 84,153 90,044 96,347 103,091 Small Tools & Minor Equipment 2,223 5,016 3,500 5,000 5,350 5,725 6,125 6,554 7,013 7,504 8,029 8,591 Total Supplies 40,195 116,263 79,250 129,450 138,512 119,586 127,957 136,913 146,497 156,752 167,724 179,465 Other Services and Charges Engineering Services 29,614 14,725 50,000 20,000 21,400 22,898 24,501 26,216 28,051 30,015 32,116 34,364 Eng Svcs -Water Syst Master Ping 30,000 - - _ Legal Services 179 388 5,000 5,000 5,350 5,725 6,125 6,554 7,013 7,504 8,029 8,591 Contract Services 9,674 16,305 13,500 14,000 14,980 16,029 17,151 18,351 19,636 21,010 22,481 24,055 Software Support 17,541 4,774 3,200 9,600 9,792 9,988 10,188 10,391 10,599 10,811 11,027 11,248 Telephone 523 775 600 800 856 916 980 1,049 1,122 1,201 1,285 1,375 Postage 1,506 2,500 3,000 1,880 2,012 2,152 2,303 2,464 2,637 2,821 3,019 3,230 Insurance 5,432 6,799 9,500 10,000 10,700 11,449 12,250 13,108 14,026 15,007 16,058 17,182 Electric Utility 21,008 33,410 27,000 30,000 32,100 34,347 36,751 39,324 42,077 45,022 48,173 51,546 Water Utility 81,096 107,029 170,000 50,000 - - - - - - - - Repairs\Maint Imp Bldgs - - - _ - - - - Repairs\Maint Imp Nat Bldgs 29,791 7,116 10,000 10,000 10,700 11,449 12,250 13,108 14,026 15,007 16,058 17,182 Miscellaneous 1,245 188 4,000 2,000 2,140 2,290 2,450 2,622 2,805 3,001 3,212 3,436 Conferences & Training 1,468 460 1,500 1,500 1,605 1,717 1,838 1,966 2,104 2,251 2,409 2,577 Cost of issuance of bonds 19,994 20,000 46,457 53,811 - 120,000 - - 50,000 95,000 Fiscal Agent Fees 445 694 425 800 856 916 980 1,049 1,122 1,201 1,285 1,375 Other (45,657) Total Other Services and Charges 173,860 215,162 374,182 209,391 112,491 119,876 247,767 136,202 145,218 204,851 260,152 176,161 Total Operating and Other Expenses 325,495 454,358 636,321 539,546 469,046 474,272 615,232 517,413 568,488 643,914 715,833 678,621 29 57,000,000 S6,000,000 SS,000,000 S4,000,000 53,000,000 52,000,000 S1,000,000 $o $4,000,000 53,500,000 ,q777 $3,000,000 $2,500,000 f44, $2,000,000 477 51,500000 $1,000,000 5500,000 so Chart 7 City of Lake Elmo, MN Water Fund Year End Cash Balance (Does Not Include Cash Held in Escrow in Year 2014 for Refunding of Bonds) F7' dddr: L di' dd. '1= Cld == d_frydr 0 Chart 8 City of Lake Elmo, MN Water Fund Difference Between Source and Use of Funds (Change in Net Assets) Source Use ikt (yr,' - - 0 JJ Financial 'tans WATER FUND Estimated year end cash bal- ances are projected to in- crease over the next five years and then will be spent down as projects are implemented and cash balances are drawn down. The source and use of funds includes depreciation and capital contributions, The dif- ference between the annual source and use of funds is the change in net assets of the fund. A" IT ?k y S � Fund Description The Sanitary Sewer Fund iuusedtoaccountfortheoperat- ing and capital improvement costs of the sanitary sewer utility system. Background The Sanitary Sewer Fund is|nsound financial condition. Future financial performance will beimpacted bythe tim- ing of future development ofland inthe City and the tim- ing of receipt of development fees (trunk line availability charges and connection charges) that will support infra- structure costsand/eceiptofchargesforse,v/cefnrusage ofthe system, ' Source mfFunds There are two major source offuncls[w,theSanitary Sewer Fund: the collection ofcharges for service fees (base fee and volume usage fees) and development fees collected attime ofplatting and time ofconnection tnthe system. Future revenue from charges for service fees will increase as the number ofcustomers increases over time and the volume of water sold increases. Future development of land through platting will result |nincreased revenue from water availability and connection charges. The financial plan for the Sanitary Sewer Fund assumes no change inthe [ity'sexisting rate structure and assumes a rate increase ofl.O96annually beginning inyear 2Ol8. Interest income isearned unthe cash balance intheVVatpr Fund that isrecorded asrevenue. The investment earnings rate isprojected tobeD.S96for future years. Special assessments levied for sanitary sewer infrastruc- tuneinnprovennentsisnecovdedas,evenueinthe5onhary Sewer Fund, Use of Funds The use cffunds istopay for the operation ofthe sanitary sewer system, debt service expense, depreciation, and au- thorized tmnsferstVotherfunds that may occur from time to time, Operating expense line item details can befound inTable Debt service expense, which includes interest expense on bonds, can be found in TaWeE-2. (Principal payments on bonds supported by the Sanitary Sewer Fund result in a reduction ofliability for the Fund.) Depreciation expense details, including calculation o/ projected net capital assets, can befound inAppendix B. Transfers The financial plan does not anticipate any future transfers in or out of funds from the Sanitary Sewer Fund to other city funds, Presently the City does not charge the util- ity funds for General Fund overhead but does charge the fund for administrative staff time. Balance Sheet Items The financial plan includes projected asset and liabilities for the Sanitary Sewer Fund, this includes projected an- nual year-end cash balance. Table K-2 provides a detailed summary onprojected changeincashyearbyyen: Financia SANITARY SE 31 � ~ians ERFUN0 Source of Funds Charges for service fees Special assessments Special assessments prepaid Intergovernmental Investment income Contributions and donations Sewer availability charge Sewer connection fee Rents/leases Miscellaneous Sale of capital assets Transfer in from other funds Total Source of Funds Use of Funds Operating a rid other expense Debt service expense Depreciation Transfer out to other funds Total Use of Funds Change in net assets Net Assets 31,054 61,627 1,189,663 378,819 1,430 9,929 166,148 693,000 1,280,820 17,000 180,000 8 9,424 63,870 Table K-1 City of Lake Elmo, MN Sanitary Sewer Fund Pro Forma Financial Plans SANITARY SEWER FUND 177,228 285,026 383,064 472,352 548,889 621,122 690,273 62,133 60,396 58,658 56,921 55,184 53,447 660,000 590,000 450,00D - - 19,788 12,699 22,038 26,085 31,906 34,379 36,954 1,122,000 1,560,000 651,000 1,044,000 429,000 486,000 180,000 276,000 301,000 504,000 382,000 311,000 243,000 217,000 211,000 186,000 749,628 782,736 51,710 49,972 48,235 34,184 33,681 31,733 60,000 60,000 136,000 20,000 1,287,451 2,722,039 1,596,082 2,976,060 1,990,459 2,272,807 1,233,179 1,341,453 1,102,523 1,238,166 1,029,282 942,705 225,160 98,964 116,463 63,735 11,815 8,739 704,637 1,058,075 171,438 229,376 2,550,601 3,599,549 6,150,150 149,592 68,378 30,818 248,788 223,228 224,793 274,953 354,741 507,279 546,038 635,714 734,881 870,320 85,337 94,344 96,478 91,928 87,153 108,545 114,124 106,878 99,135 67,635 83,260 94,510 94,510 132,010 149,510 154,810 159,810 164,810 376,200 402,396 465,940 541,1%9 726,441 804,093 904,648 1,001,568 1,134,264 1,347,294 2,599,859 1,588,063 1,806,866 692,001 615,012 298,429 333,518 27,713 (191,559) 7,497,444 10,097,303 11,685,366 13,492,233 14,184,233 14,799,245 15,097,674 15,431,192 15,458,905 15,267,346 ,._ Assets Cash and investments Cash and investments escrow Due from other funds Special assessments receivable Accounts receivable Capital assets Less accumulated depreciation Total Assets Liabilities Due to other funds Deferred revenue Bonds payable Accounts payable Total Liabilities 60,592 1,346,782 2,539,753 4,407,570 5,216,902 6,381,288 6,875,808 7,390,839 6,836,788 6,736,125 6,346,658 5,732,918 54,305 1,615,978 190,412 5,829,132 (207,224) 7,543,195 527,199 296,000 8,228,132 (215,963) 10,182,150 489,189 296,000 9,111,282 (246,781) 12,189,444 451,180 296,000 10,583,969 (314,416) 15,424,303 413,170 375,161 337,152 299,142 261,133 223,123 185,114 147,104 296,000 296,000 296,000 296,000 296,000 296,000 296,000 296,000 11,208,969 11,658,969 11,658,969 13,158,969 13,858,969 14,070,969 14,270,969 14,470,969 (397,676) (492,186) (586,695) (718,705) (868,215) (1,023,025) (1,182,835) (1,347,645) 16,737,366 18,219,233 18,581,233 20,426,245 20,384,674 20,303,192 19,915,905 19,299,346 3,732,046 3,825,000 4,485,000 5,120,000 4,845,000 4,520,000 4,190,000 5,420,000 5,080,000 4,665,000 4,250,000 3,825,000 211,600 207,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000 207,000 3,943,646 4,032,000 4,692,000 5,327,000 5,052,000 4,727,000 4,397,000 5,627,000 5,287,000 4,872,000 4,457,000 4,032,000 Total Liabilities and Net Assets 7,543,195 10,182,150 12,189,444 15,424,303 16,737,366 18,219,233 18,581,233 20,426,245 20,384,674 20,303,192 19,915,905 19,299,346 32 Beginning Cash Plus revenues Plus bond proceeds Less acquisition of capital assets Less principal on debt Less interest on debt Less operating and other costs Plus transfers in Less transfers out Incr/decr in other assets and liabilities Change in cash Ending cash Estimated Cash Balance Purposes For 6-months operating expense For following year debt service For next year planned capital For reserves and future capital For cash held with fiscal agent Total Ending Cash Net Assets Cash as % of Net Assets Table K-2 City of Lake Elmo, MN Sanitary Sewer Fund Cash Balance Financial Sans SANITARY SEWER FUND 566,631 60,592 1,346,783 2,539,754 4,407,570 5,216,903 6,381,289 6,875,808 7,390,839 6,836,788 6,736,126 1,207,110 2,722,039 1,596,082 2,976,060 840,000 280,000 860,000 855,000 (1,518,430) (2,399,000) (883,150) (1,472,687) (135,000) (150,000) (200,000) (220,000) (68,507) (63,735) (68,378) (85,337) (781,675) (98,964) (149,592) (223,228) 0 (2,606) (46,931) 995,851 38,009 38,009 38,009 38,009 38,009 38,009 38,009 38,009 38,009 38,009 6,346,658 1,990,459 2,272,807 1,233,179 1,341,453 1,102, 523 1,238,166 1,029,282 942,705 1,570,000 (625,000) (450,000) 0 (1,500,000) (700,000) (212,000) (200,000) (200,000) (275,000) (325,000) (330,000) (340,000) (340,000) (415,000) (415,000) (425,000) (94,344) (96,478) (91,928) (87,153) (108,545) (114,124) (106,878) (99,135) (224,793) (274,953) (354,741) (507,279) (546,038) (635,714) (734,881) (870,320) (506,039) 1,286,191 1,192,971 1,867,817 809,332 1,164,386 494,520 515,031 (554,051) (100,663) (389,468) (613,740) 60,592 1,346,783 2,539,754 4,407,570 5,216,903 6,381,289 6,875,808 7,390,839 6,836,788 6,736,126 6,346,658 5,732,918 112,580 49,482 213,735 268,378 12,500 (265,723) 1,016,422 74,796 111,614 112,396 305,337 369,344 421,478 35,000 2,159,621 3,891,613 4,683,029 137,476 177,371 421,928 427,153 5,821,885 6,271,285 253,639 448,545 700,000 5,988,655 273,019 529,124 212,000 5,822,645 317,857 521,878 200,000 5,696,391 367,440 435,160 524,135 520,903 200,000 5,255,083 4,776,856 60,592 1,346,783 2,539,754 4,407,570 5,216,903 6,381,289 6,875,808 7,390,839 6,836,788 6,736,126 6,346,658 5,732,918 3,599,549 6,150,150 1.7% 21.9% 7,497,444 10,097,303 11,685,366 13,492,233 14,184,233 14,799,245 15,097,674 15,431,192 15,458,905 15,267,346 33.9% 43.7% 44.6% 47.3% 48,5% 49.9% 45.3% 43,7% 41,1% 37.6% 33 Personnel Services Full-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health\Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies Utility System Maint Supplies Small Tools & Minor Equipment Total Supplies Other Services and Charges Engineering Services Eng Svs Sewer Syst Master Planning Contract Services Telephone Mileage Software Support Postage Insurance Electric Utility Sewer Utility - Met Council Repairs\Maint Imp Not Bldgs Miscellaneous Expenses Conferences & Training Other Cost of issuance of bonds Total Other Services and Charges Total Operating and Other Expenses Table K-3 City of Lake Elmo, MN Sanitary Sewer Fund Operating ad Other Expenses (Not Including Depreciatio 33,585 23,522 25,874 65,606 72,900 83,272 2,472 1,697 1,867 4,756 5,285 6,037 2,034 1,378 1,515 4,068 4,520 5,163 477 322 355 951 1,057 1,207 6,984 7,165 7,882 13,121 14,580 16,654 1,484 221 243 2,624 2,916 3,331 47,036 34,304 37,735 91,126 101,258 115,664 84,938 86,636 104,304 6,158 6,281 7,562 5,266 5,371 6,467 1,232 1,256 1,512 16,988 17,327 20,861 3,398 3,465 4,172 117,980 120,336 144,878 Financial Plans SANITARY SEWER FUND 106,390 108,518 127,599 7,713 7,868 9,251 6,596 6,728 7,911 1,543 1,574 1,850 21,278 21,704 25,520 4,256 4,341 5,104 147,776 150,733 177,235 858 1,910 1,000 1,000 1,320 1,742 2,300 3,036 4,007 5,290 6,983 9,217 117 200 500 500 660 871 1,150 1,518 2,004 2,645 3,491 4,609 975 2,110 1,500 1,500 1,980 2,613 3,450 4,554 6,011 7,935 10,474 13,826 17,408 14,921 20,000 10,000 1,875 3,085 9,500 1,184 992 1,500 100 120 185 2,000 3,343 4,621 1,500 18,546 17,592 16,500 837 1,131 1,000 300 572 23 1,500 126,701 6,563 20,000 46,457 42,313 177,149 62,550 110,357 130,602 121,555 156,676 20,000 20,800 21,632 22,497 23,397 24,333 25,306 26,319 27,371 5,000 1,500 100 6,000 1,175 2,000 5,000 44,514 1,200 300 1,500 6,600 1,980 132 6,120 1,551 2,640 6,600 71,172 1,584 396 1,980 8,712 2,614 174 6,242 2,047 3,485 8,712 97,830 2,091 523 2,614 11,500 15,180 20,037 3,450 4,554 6,011 230 304 401 6,367 6,495 6,624 2,702 3,567 4,709 4,600 6,072 8,015 11,500 15,180 20,037 163,565 228,532 292,960 2,760 3,643 4,809 690 911 1,202 3,450 4,554 6,011 70,000 233,311 382,389 395,149 26,449 34,913 46,085 7,935 10,474 13,826 529 698 922 6,757 6,892 7,030 6,216 8,205 10,830 10,580 13,965 18,434 26,449 34,913 46,085 353,912 416,347 481,025 6,348 8,379 11,060 1,587 2,095 2,765 7,935 10,474 13,826 480,003 573,674 679,259 225,160 98,964 149,592 223,228 224,793 274,953 354,741 507,279 546,038 635,714 734,881 870,320 34 Financial ?"Aans $8,00M)OO vnoGO/mo 55,wo»n $4,000,000 $2,000,000 , $0 $3,500,000 o,000,000 $2,000,000 $1,5v0,v0D SLOou00n $0 " cha*y City mLake Elmo, wm Sanitary Sewer Fund Year End Cash Balance � " � � Chart 10 City mLake Elmo, ww Sanitary Sewer Fund Difference Between Source and Use ofFunds (Change mNet Assets) N) Uy� ~ SANITARY SEWER FUND Estimated year end cash bal- ances are projected to in- crease annually between years 2016 and 2025. This )sdue the projected annual revenue collection exceeding the use. The actual year-end cash bal- ances will be impacted by changes in planned capital spending, As projects are implemented, beyond what is included in the draft OR cash balances may be lower than what isprojected in this report. The source and use offunds includes depreciation and capital contributions. The dif- ference between the annual source and use offunds isthe change in net assets of the fund, The difference isdriven bythe projected cnUectionof trunk line availability charges in advance of further build- out 35 ST 9k, TE Ml"' . Fund Description The Storm Water Fund isused toaccount for the operating and capital improvement costs of the storm water utility system. Background The Storm Water Fund is in sound financial condition. Fu' turefinanda|pe/fornnancewU|beinnpactodbythet|nning o[future development mfland inthe City. Future develop- ment m/iUincreasethedenoandsnnthestornmvvateruti|ity infrastructure and provide opportunity for increased rev- enueto support the infrastructure and operation of the system. Source of Funds There is one major source of funds for the Storm Water Fund, the collection ofafixed annual charge for service fee, The City does not charge an availability fee for the storm water utility syotem. Build out of the system has been paid aspart nfthe developer's project costs. The annual fee, presently at$SO.0O.bassumed toincrease by $10.00 per year, beginning in 2017.This increase is needed inorder tomaintain cash balance. Beginning in 2Ol7,the City will begin paying debt service onthe bonds issued in 2016 to finance storm water improvements. Some cities choose to manage storm water utility fees through financing certain capital improvements with tax levy, the City will have the ability in the future tn consid- er what costs, if any, of the storm water utility should be spread over the cities entire tax base, Interest income isearned onthe cash balance inthe Water Fund that is recorded as revenue.The investment earnings rate isprojected tobeO.5%forfutuoeyears. Special assessments levied and recorded as revenue to the Storm Water Fund relate to unpaid utility bills and are not related toproject cost». UaemfFunds The use nffunds istopay for the operation ofthe storm water system, debt service expense, and depreciation, ex- pense. Operating expense line item details can befound inTable -- Debt service expense, which includes interest expense on bonds, can be found in TobleE'2. (Principal payments on bonds supported by the Storm Water Fund result in a re- duction of liability for the Fund.) Depredation expense detaib, including calculation of projected net capital assets, can be found in Appendix C. Transfers The financial plan does not anticipate any future transfers |norout offunds from the Storm Water Fund toother city funds. Presently the City does not charge the utility funds for General Fund overhead but does charge the fund for administrative staff time. Balance Sheet Items The financial plan includes projected asoet and liabilities for the Storm Water Fund, this includes projected annual year-end cash balance. Table L2provides a detailed sum- mary on p'ectedchanqeincashyearbyyear. FiKUanc^aU00Kans STORh�%". A[GRFUND 36 Source of Funds Charges for service fees Special assessments Intergovernmental Investment income Contributions and donations Development fees Miscellaneous Sale of capital assets Transfer in from other funds Total Source of Funds Use of Funds Operating and other expense Debt service expense Depreciation Transfer out to other funds Total Use of Funds Change in net assets Prior period adjustment Net Assets Table L-1 City of Lake Elmo, MN Storm Water Fund Pro Fo crAPJ.-EfSiga-4,: 214,915 264,350 221,850 282,360 350,910 837 5,000 5,000 5,000 1,239 2,844 5,000 2,603 3,088 10,125 10,000 10,200 10,404 2 6,991 277,319 241,850 300,163 369,402 134,302 85,321 197,904 459 15,963 15,187 85,090 82,770 233,494 100,508 282,994 Financial Plans STOR ATER FUND iTt-NP47E1 425,120 500,130 576,900 654,500 733,920 810,680 873,040 5,000 5,000 5,000 5,000 5,000 5,000 5,000 3,312 3,696 4,092 4,154 4,254 4,414 4,942 10,612 10,824 11,041 11,262 11,487 11,717 11,951 444,044 519,651 597,033 674,916 754,661 831,810 894,933 140,824 220,983 201,616 211,931 198,063 229,245 242,614 257,040 292,950 62,171 53,800 75,474 83,484 111,643 110,725 105,078 99,143 92,880 85,090 115,090 135,090 147,590 147,590 147,590 149,090 150,340 151,590 288,085 389,872 412,179 443,005 457,296 487,560 496,781 506,522 537,420 (16,503) 176,811 (41,144) 12,078 (20,470) 31,864 76,646 139,738 187,356 257,880 325,288 357,513 1,095,528 1,272,339 1,231,195 1,243,273 1,222,803 1,254,668 1,331,313 1,471,051 1,658,407 1,916,287 2,241,575 2,599,088 Assets Cash and investments Cash and investments escrow Due from other funds Special assessments receivable Accounts receivable Capital assets Less accumulated depreciation Total Assets Liabilities Due to other funds Unearned revenue Bonds payable Accounts payable Total Liabilities Total Liabilities and Net Assets 312,746 502,676 520,515 23,915 22,667 20,000 20,000 222,732 240,000 240,000 611,337 611,337 3,407,444 (86,487) (101,674) (186,764) 1,106,910 1,272,339 4,001,195 617,682 662,302 739,256 818,492 830,819 850,765 882,734 988,362 1,117,465 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 240,000 240,000 240,000 240,000 240,000 240,000 240,000 240,000 240,000 3,407,444 4,607,444 5,407,444 5,907,444 5,907,444 5,907,444 5,967,4-44 6,017,444 6,067,444 (271,853) (386,943) (522,033) (669,622) (817,212) (964,802) (1,113,891) (1,264,231) (1,415,821) 4,013,273 5,142,803 5,884,668 6,316,313 6,181,051 6,053,407 5,996,287 6,001,575 6,029,088 2,770,000 2,770,000 3,920,000 4,630,000 4,985,000 4,710,000 4,395,000 4,080,000 3,760,000 3,430,000 11,382 11,382 2,770,000 2,770,000 3,920,000 4,630,000 4,985,000 1,710,000 4,395,000 4,080,000 3,760,000 3,430,000 1,106,910 1,272,339 4,001,195 4,013,273 5,142,803 5,884,668 6,316,313 6,181,051 6,053,407 5,996,287 6,001,575 6,029,088 37 Beginning Cash Plus revenues Plus bond proceeds less acquisition of capital assets less principal on debt Less interest on debt Less operating and other costs Plus transfers in Less transfers out Incr/decr in other assets and liabilities Table L•2 City of Lake Elmo, MN Storm Water Fund Cash Balance Financial Plans ST©R WATER FUND 230,718 312,746 502,676 520,515 617,682 662,302 739,256 818,492 830,819 850,765 882,734 988,362 221,045 277,319 241,850 300,163 369,402 444,044 519,651 597,033 674,916 754,661 831,810 894,933 2,770,000 1,310,000 875,000 575,000 (2,796,107) - (1,200,000) (800,000) (500,000) (60,000) (50,000) (50,000) (160,000) (165,000) (220,000) (275,000) (315,000) (315,000) (320,000) (330,000) (459) (62,171) (53,800) (75,474) (83,484) (111,643) (110,725) (105,078) (99,143) (92,880) (138,558) (85,321) (197,904) (140,824) (220,983) (201,616) (211,931) (198,063) (229,245) (242,614) (257,040) (292,950) (2,068) Change in cash 82,028 189,930 17,839 97,167 44,620 76,954 79,236 12,327 19,946 31,970 105,628 129,103 Ending cash 312,746 502,676 520,515 617,682 662,302 739,256 818,492 830,819 850,765 882,734 988,362 1,117,465 Estimated Cash Balance Purposes For 6-months operating expense 67,151 42,661 98,952 70,412 110,491 100,808 105,965 99,031 114,623 121,307 128,520 146,475 For following year debt service 62,171 213,800 240,474 303,484 386,643 425,725 420,078 419,143 422,880 426,180 For next year planned capital - 60,000 50,000 50,000 For reserves and future capital 245,595 460,016 359,392 333,470 311,337 334,964 325,883 306,063 256,065 292,285 386,962 544,810 For cash held with fiscal agent Total Ending Cash 312,746 502,676 520,515 617,682 662,302 739,256 818,492 830,819 850,765 882,734 988,362 1,117,465 Net Assets 1,095,528 1,272,339 1,231,195 1,243,273 1,222,803 1,254,668 1,331,313 1,471,051 1,658,407 1,916,287 2,241,575 2,599,088 Cash as % of Net Assets 28.5 % 39.5% 42,3% 49.7% 54.2% 58.9 % 61.5% 56.5% 51.3% 46.1% 44.1 % 43,0% 3 Personnel Services Full-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health\Dental Insurance Unemployment Benefits Workers Compensation Total Personnel Services Table L-3 City of Lake Elmo, MN Storm Water Fund Operatingnd Other Expenses (Not Including Depredation FinancialMans STOR WATER FUND 31,708 23,522 25,874 36,630 45,738 51,109 52,132 53,174 68,034 69,394 70,782 86,837 2,290 1,697 1,867 2,656 3,316 3,705 3,780 3,855 4,932 5,031 5,132 6,296 1,857 1,378 1,515 2,271 2,836 3,169 3,232 3,297 4,218 4,302 4,388 5,384 436 322 355 531 663 741 756 771 986 1,006 1,026 1,259 7,641 7,165 7,882 7,326 9,148 10,222 10,426 10,635 13,607 13,879 14,156 17,367 1 2 3 4 5 6 7 8 1,312 221 243 1,465 1,830 2,044 2,085 2,127 2,721 2,776 2,831 3,473 45,244 34,305 37,736 50,879 63,531 70,993 72,414 73,863 94,504 96,395 98,323 120,624 Supplies Office Supplies 375 2,172 375 500 545 594 648 706 769 839 914 996 Utility System Maint Supplies 411 551 500 1,000 1,090 1,188 1,295 1,412 1,539 1,677 1,828 1,993 Small Tools & Minor Equipment 299 200 1,000 1,000 1,090 1,188 1,295 1,412 1,539 1,677 1,828 1,993 Other Equipment 8,422 - .. - - Total Supplies 9,507 2,923 1,875 2,500 2,725 2,970 3,238 3,529 3,847 4,193 4,570 4,981 Other Services and Charges Comprehensive Planning - - 3,000 .. - - - - - Engineering Services 21,009 20,332 30,000 20,000 21,800 23,762 25,901 28,232 30,772 33,542 36,561 39,851 Eng Svcs SW Master Planning 15,000 - Contract Services 9,711 9,941 7,500 10,000 10,900 11,881 12,950 14,116 15,386 16,771 18,280 19,926 Software Support 3,268 3,617 1,500 8,400 8,568 8,739 8,914 9,092 9,274 9,460 9,649 9,842 Postage 1,700 1,500 1,700 1,645 1,793 1,954 2,130 2,322 2,531 2,759 3,007 3,278 Insurance 1,500 1,635 1,782 1,943 2,117 2,308 2,516 2,742 2,989 Street Sweeping 12,403 10,438 22,000 20,000 21,800 23,762 25,901 28,232 30,772 33,542 36,561 39,851 Repairs/Maint Not Bldg 5,304 - 1,500 3,000 3,270 3,564 3,885 4,235 4,616 5,031 5,484 5,978 Miscellaneous Expenses 459 - 400 400 436 475 518 565 615 671 731 797 Conferences & Training 2,225 2,265 1,800 2,500 2,725 2,970 3,238 3,529 3,847 4,193 4,570 4,981 Improvements Other Than Bldgs 18,190 - 30,000 20,000 21,800 23,762 25,901 28,232 30,772 33,542 36,561 39,851 Vehicles 5,743 - - - - - - Cost of issuance of bonds 43,893 60,000 25,000 25,000 Other/adjustments (461) Total Other Services and Charges 79,551 48,093 158,293 87,445 154,727 127,653 136,280 120,671 130,895 142,026 154,146 167,344 Total Operating and Other Expenses 134,302 85,321 197,904 140,824 220,983 201,616 211,931 198,063 229,245 242,614 257,040 292,950 39 o200,00v SmouoO mm1000 $600,000 `muo00 $0 a,000NO $800,0m sroumm $600,000 S500,000 5swvDO) $200,000 MOND cmrto City mLake Elmo, ww Storm Water Fund Year End Cash Balance (does not include cash held /" escrow for refunding wbonds) ° = ^' o City mLake Elmo, mw Storm Water Fund Difference Between Source and Use mFunds (Change wNet Assets) ��. �`So~ce Use � � * M �8��S STOWAI WATER FUND Estimated yearend cash bal- ances are projected to de- cline due to the increase in debt service expense related tnthe financing ofcapital im- provement pnjects,Yearpnd cash balances are expected to recover due tothe projected increase in the annual storm water fee (assumed to be $5 per year incvease). The actual year-end cash bal- ances will be impacted by changes in planned capital spending. As projects are implemented, beyond what is included in the draft OR cash balances may he lower than what \sprojected |nthis report. The source and use of funds includes depreciation. The difference between the an- nual source and use of funds is the change in net assets of the fund. endix Balance of Capital Assets and Depreciation Land Construction in progress Machine!), & Equipment Infrastructure Total capital assets APPENDIX A City of Lake Elmo, MN Water Fund culation of Net Capital Assets 54,675 54,675 54,675 54,675 54,675 54,675 54,675 54,675 54,675 54,675 54,675 54,675 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 1,201,086 300,587 300,587 300,587 300,587 300,587 300,587 300,587 300,587 300,587 300,587 300,587 300,587 17,551,239 18,763,247 22,019,575 23,885,764 25,170,764 26,162,764 29,362,764 29,412,764 29,686,764 30,536,764 32,684,764 32,684,764 19,107,587 20,319,595 23,575,923 25,442,112 26,727,112 27,719,112 30,919,112 30,969,112 31,243,112 32,093,112 34,241,112 34,241,112 Less allowance for depreciation 3,217,170 3,535,975 3,936,188 4,383,056 4,862,049 5,365,842 5,949,635 6,534,678 7,126,571 7,739,714 8,406,557 9,073,400 Net capital assets 15,890,417 16,783,620 19,639,735 21,059,056 21 865,063 22,353,270 24,969,477 24,434,434 24,116,541 24,353,398 25,834,555 25,167,712 Changes in Capital Assets and Depreciation Land Construction in progress 1,075,430 Machinery & Equipment 17,727 Infrastructure 3,842,011 1,212,008 3,256,328 1,866,189 1,285,000 992,000 3,200,000 50,000 274,000 850,000 2,148,000 Total capital assets 4,935,168 1,212,008 3,256,328 1,866,189 1,285,000 992,000 3,200,000 50,000 274,000 850,000 2,148,000 less allowance for depreciation on current assets 317,759 416,864 318,805 400,213 446,868 478,993 503,793 583,793 585,043 591,893 613,143 666,843 Less allowance for depreciation on new assets 99,105 (98,059) 81,408 46,655 32,125 24,800 80,000 1,250 6,850 21,250 53,700 Total increase in allowance for depreciation 416,864 318,805 400,213 446,868 478,993 503,793 583,793 585,043 591,893 613,143 666,843 666,843 Change in net capital assets 4,518,304 893,203 2,856,115 1,419,321 806,007 488,207 2,616,207 (535,043) (317,893) 236,857 1,481,157 (666,843) New assets depreciated over 40 years. Balance of Capital Assets and Depreciation Land Construction in progress Machinery & Equipment Infrastructure Total capital assets Less allowance for depreciation Net capital assets Changes in Capital Assets and Depreciation Land Construction in progress Machinery & Equipment Infrastructure Total capital assets Less allowance for depreciation on current assets Less allowance for depreciation on new assets Total increase in allowance for depreciation Change in net capital assets New assets depreciated over 40 years. ppenx APPENDIX B City of Lake Elmo, MN Sanitary Sewer Fund ulation of Net Capital Asse 5,467,146 5,467,146 5,467,146 5,467,146 5,467,146 5,467,146 5.467,146 5,467,146 5,467,146 5,467,146 5,467,146 5,467,146 361,986 2,760,986 3,644,136 5,116,823 5,741,823 6,191,823 6,191,823 7,691,823 8,391,823 8,603,823 8,803,823 9,003,823 5,829,132 8,228,132 9,111,282 10,583,969 11,208,969 11,658,969 11,658,969 13,158,969 13,858,969 14,070,969 14,270,969 14,470,969 207,224 215,963 246,781 314,416 397,676 492,186 586,695 718,705 868,215 1,023,025 1,182,835 1,347,645 5,621,908 8,012,169 8,864,501 10,269,553 10,811,293 11,166,783 11,072,274 12/140,264 12,990,754 13,047,944 13,088,134 13,123,324 2,313,830 (8,071) 2,399,000 883,150 1,472,687 625,000 450,000 1,500,000 700,000 212,000 200,000 200,000 2,305,759 2,399,000 883,150 1,472,687 625,000 450,000 1,500,000 700,000 212,000 200,000 200,000 8,740 11,815 8,739 30,818 67,635 83,260 94,510 94,510 132,010 149,510 154,810 159,810 3,075 (3,076) 22,079 36,817 15,625 11,250 37,500 17,500 5,300 5,000 5,000 11,815 8,739 30,818 67,635 83,260 94,510 94,510 132,010 149,510 154,810 159,810 164,810 2,293,944 2,390,261 852,332 1,405,052 541,740 355,490 (94,510) 1,367,990 550,490 57,190 40,190 35,190 endix Balance of Capital Assets and Depreciation Land Construction in progress Machinery & Equipment Infrastructure Total capital assets Less allowance for depreciation Net capital assets Changes in Capital Assets and Depreciation Land Construction in progress Machinery & Equipment Infrastructure Total capital assets APPENDIX C City of Lake Elmo, MN Storm Water Fund calculation of Net Capital Asse - - - - - 611,337 611,337 3,407,444 3,407,444 4,607,444 5,407,444 5,907,444 5,907,444 5,907,444 5,967,444 6,017,444 6,067,444 611,337 611,337 3,407,444 3,407,444 4,607,444 5,407,444 5,907,444 5,907,444 5,907,444 5,967,444 6,017,444 6,067,444 86,487 101,674 186,764 271,853 386,943 522,033 669,622 817,212 964,802 1,113,891 1,264,231 1,415,821 524,850 509,663 3,220,680 3,135,591 4,220,501 4,885,411 5,237,822 5,090,232 4,942,642 4,853,553 4,753,213 1,651,623 (82,770) 2,796,107 1,200,000 800,000 500,000 - 60,000 50,000 50,000 (82,770) 2,796,107 1,200,000 800,000 500,000 60,000 50,000 50,000 Less allowance for depreciation on current assets 15,187 15,963 15,187 85,090 85,090 115,090 135,090 147,590 147,590 147,590 149,090 150,340 Less allowance for depreciation on new assets 776 (776) 69,903 - 30,000 20,000 12,500 - 1,500 1,250 1,250 Total increase in allowance for depreciation 15,963 15,187 85,090 85,090 115,090 135,090 147,590 147,590 147,590 149,090 150,340 151,590 Change in net capital assets (98,733) (15,187) 2,711,017 (85,090) 1,084,910 664,910 352,410 (147,590) (147,590) (89,090) (100,340) (101,590) * New assets depreciated over 40 years. APPENDIX D City of Lake Elmo, MN y Utility Fees Payable by Property Type Residential Customer Gallons of water per month 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Water Bill $36 $36 $36 $37 $37 $37 $38 $38 $39 $39 Sanitary Sewer Bill $108 $108 $109 $110 $111 $112 $114 $115 $116 $117 Storm Sewer Bill $13 $15 $18 $20 $23 $25 $28 $30 $33 $35 Total $157 $159 $163 $167 $171 $175 3179 $183 $187 $191 Commercial Customer Gallons of water per quarter 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Water Bill $196 $196 $198 $200 $202 $204 $206 $208 $210 $212 Sanitary Sewer Bill $225 $225 $227 $230 $232 $234 $236 $239 $241 $244 Storm Sewer Bill $13 $15 $18 $20 $23 $25 $28 $30 $33 $35 Total $433 $436 $443 $449 $456 $463 $470 $477 $484 $491 Note: L City bills the storm sewer charge on an annual basis. For the purpose of this report it is shown on a quarterly basis. 2. The commercial residential equivalents units (REU) billed are based on 5X the amount billed for a single REU. en x 44 App*endix $4,000p0" 2,000,000 0 Appendix Chartl] Year End Cash Estimates By Fund Note: Year ZOl5bestimated (un-audited) and years ZO16through 2OZ are projected based on financial plans (pro forma) for each of the funds. Storm Water Fund Sanitary Sewer Fund Water Fund The increase in estimated year-end cash is due to the collection ofcharges from de- velopment to pay for future capital improvement proj- ects, including debt service issued tofinance the projects, The estimated spend down of cash is projected to occur as projected development units are realized and the col- lection of development tees begins to decline and debt service payments are met, For year byyear explanation of projected change in year- end cash balances, see Table J'2 on page 29 for the Water Fund)' Table K-2 on page 34 for the Sanitary Sewer Fund, and Table L-2 on page 39 for the Storm Water Fund. 45 $25,000,000 $20,000,000 $15'000,000 $10'000.000 $5'0D0,000 $0 Appendix Chart 14 Year -End Cash Balance and Year -End Debt Outstanding ~~ �.� pm 2 05 016 2017 018 2019 200 2021 2022 2023 2024 2025 Year -End Cash Balance 0m�Year-End Debt Outstanding Year -End [ash as Percent of Year -End Debt Outstanding 70% Note Amounts for Year ZVI5are un'ovdhedactual. Years 2Ol6'2n25are projected amounts based onthis report, endix Asnoted for Chart l3nnpage 46 the increase in estimated year-end cash is due to the collection ofcharges from de- velopment to pay for future capital improvement proj- ects, including debt service issued tofinance the projects, The OP anticipates the issu- ance of debt in the future to pay for capital improvements. The projected future year- end cash as percent ofyear- end debt outstanding will increase as cash increases from the collection ofdevel- opment charges. The cash collected will beused topay future debt service, Northland Securities, Inc. 45 South 7th Street, Suite 2000 Minneapolis, MN 55402 (800) 851-2920 Member NASD and SIPC TIiE CITY (..)17 LAKE FL1V10 AGENDA ITEM: SUBMITTED BY: THROUGII: REVIEWED BY: BACKGROUND: MAYOR AND COUNCIL COMMUNICATION Street Naming Policy Emily Becker, City Planner Kristina Handt, City Administrator Stephen Wensman, Planning Director DATE: 7/19/2016 CONSENT ITEM #:_ iCt Currently, Chapter 153: Subdivision Regulations, Section 07: Preliminary Plat, Subd. E: Proposed Desi Features mandates that street names and numbering system shall comply with the County Uniform Street Numbering System. It also states that the "name of any street used in the city or its environs shall not be used [in a proposed plat] unless the proposed street is a logical extension of an already named street, in which event the same name shall be used." The County Unifonn Street Naming and Property Numbering System was developed by the County in 1967 and adopted by the City in an Agreement with the County in 1971. The City canceled the street naming portion of the agreement by Resolution #2000-071 in 2000 in response to the County's refusal to record the Fields of St. Croix 11 plat because the street names did not correspond to the agreed -to system. hi 2005, Ordinance 97-149 was adopted reintroducing a uniform street naming system within the City that follows the general pattern (alphabetical west -to -east) of the 1971 Agreement, but which also allows some street naming latitude as long as the alphabetical range is adhered to. The purpose of this ordinance was to have the force of law for future plats in regards to street naming. This ordinance, however, no longer exists in the published Lake Elmo Code of Ordinances. The reason for this is unclear to Staff as there has been no found record of its repeal. Without a current and clear street naming policy or ordinance, there has been recent confusion and discussion about street naming within new developments. Attached is research gathered on these discussions about street naming from Council meeting minutes in the past year. Summarily, with Staff transitions, it has not been clear what actual policy or ordinance to refer to when reviewing proposed street names. Staff has found that a motion "that if the street dead ends, so does the name" was passed at the May 5, 2015 City Council meeting with a vote of 3-2. However, no fonnal document was prepared or approved. This supposed policy holds that when streets are not continuous, they should not have the same name a street name should only be in one development within the City). City Council Meeting 7/19/2016 Consent Agenda Item #18 In order to provide clarity on this issue, Staff is proposing an official City street naming policy be enacted and that the policy be referred to in the City Code. Staff is also recommending repeal of City Code references to the County Uniform Street Naming and Property Numbering System ISSUE BEFORE COUNCIL: The Council should decide if the City should adopt a street naming policy, repeal'.ng reference to the County Uniform Street Numbering System PROPOSAL DETAILS/ANALYSIS:, Repeal Section 540. Ordinance No. 97-149, which added Section 540 relating to the uniforin system for naming streets and numbering properties and principal buildings in the City of Lake Elmo, was never found to be repealed, according to research by Staff; there is no reference to the References to Ordinances Section of the City Code* As a result, the proposed ordinance will officially repeal this Section. Amendment to Section 153.07: Preliminary Plat, Subd. (E) (1). It is being proposed that the reference to the County Uniform Street Numbering System in Chapter 153 be repealed as well as the language stating that the "name of any street used in the city or its environs shall not be used [in a proposed plat] unless the proposed street is a logical extension of an already named street, in which event the same name shall be used." Reference to the City Street Naming Policy should be placed here instead. Proposed Policy. As previously explained, a number of changes have been made to how streets are named over the past years. With changes to the City, it is likely that changes will continue to happen in order to accommodate new development. Because of this, it is proposed that a street naming policy be enacted, and that this policy be referenced by ordinance. Resultantly, changes to the way streets are named can be made without ordinance amendments. Partial Utilization of County Uniform Street Naming and Property Numbering System. There are a number of procedures from this manual that make sense and should be utilized in the City street naming policy. The following are proposed policies thatfollow the Uniform Street Naming and Property Numbering System: North -South Streets. Streets running north -south are labelled as avenues. It is proposed that streets will need to be named based on alphabetical order east to west, starting with "Hi-" on the far west side of the City and ending with "Ma-" on the far east side of the City. A grid outlining this system is attached, Exception. Because the City has deviated from this rule in the past e, in the Wildlfower, Tapestry, Whistling Valley) the Council should consider if street names that do not follow the alphabetical order but relate to the development name should be allowed. East-West Streets. Streets running north -south are labelled as streets and are numbered, decreasing from 601' Street at the far north of the city, ending at Hudson Boulevard* A grid outlining this numbering system is attached. All Other Streets. Such streets that, do not directionally fit in to the above-inentioned categories should be named as follows: 2 City Council Meeting 7/19/2016 Consent Agenda Item ti18 NE to SW streets shall be called Boulevards. NW to SE streets shall be called Roads. Streets that relate to a base street from which it is extended shall be called Courts or Circles. Streets that dip in form a connecting off -shoot from another street shall he called Lanes or Ways. Meandering routes shall be called Trails. Properly Numbering System. There shall be 1000 property numbers, or 500 numbers on each side of the street, available per mile. Each 12 feet of street frontage shall be assigned a number. Odd and Even Numbers. Odd numbers shall be used on the South and East sides of the streets and even numbers shall be used on the North and West sides of the streets. Assignment of Numbers on Corner Lots. Property numbers should he assigned to according to what is meant to he the front lot line as defined by the Lake Elmo Code of Ordinances. No Duplication. Any street that stops in one part of the City shall not be used in another part of the City, regardless if it is on the same grid as another street. Numbered streets arc an exception to this rule. Must End With "North." In order to keep all street names uniform, it is proposed that all street names be required to end with "North." New Development. The City Street Naming Policy shall apply to new development. Existing street names shall remain the same. FISCAL IMPACT: Enacting a clarifying City Street Naming Policy may reduce Staff, Commission and Council time spent reviewing and approving street names, OPTIONS: The Council has the following options in regards to this Agenda Item: • Approve the City Street Naming Policy as proposed. • Approve the City Street Naming Policy with edits. • Deny the City Street Naming Policy and keep existing language of Section 153.07: Preliminary Plat, Subd. (E) (1). • Deny the City Street Naming Policy and direct Staff to prepare edits to Section 153,07: Preliminary Plat, Subd. (E) (1). • Deny the City Street Naming Policy and direct Staff to prepare an Ordinance guiding street naming. RECOMMENDATION: City Council Meeting 7/19/2015 Consent Agendo Item #18 Staff recommends that the Council approve thc City. Street Naming Policy as proposed. ATTACHMENTS: • City of Lake Elmo Street Naming. Policy. • Lake Elmo Address Map. • Ord. No. 08-144 • Ordinance 97-149 and Staff Report. • City Council Meeting Minutes Pertaining to Street Naming Research. 4 City of Lake Elmo Street Naming Policy Title and Scope This guide shall be known as the Lake Elmo Street Naming Policy. Its purpose is to establish standards for naming streets, assigning property numbers, and posting street sins. The goal of these standards is to assist emergency services, the United States Postal Service, and the public in timely and efficient delivery of services to residents and businesses. Street Naming Agency It will be the responsibility of the Planning Director or designee to assign street names and property numbers in accordance with the guidelines set forth in this Policy. The Planning Director should confer with the Fire Chief to ensure that street names and property numbers provide adequate directional assistance to emergency service providers. An inventory of City street names should also be kept so as to avoid duplication. Street Naming Process Streets are named and approved at the time of Preliminary Plat approval. Street Naming Methodology I. North -South Streets. Streets running north -south are labelled as Avenues. Accept as outlined in this Policy, such street names should be assigned alphabetically consistent with the Address Map attached to this Policy. The first two letters of street names should progress alphabetically from West to East along the grid. i. Exception. Street names that relate to a specific development are allowed as approved by Council during Preliminary Plat approval. Street names must be easily identifiable with the development. II. IVest-East Streets. Streets running west -cast are labelled as Streets. They must be numbered as outlined in the Address Map grid attached to this Policy. While proposed streets should be numbered according to the Address Map grid, chronological ordering of streets in relation to existing streets directly north and south of the proposed street takes precedence. i. Dv/ication. There may be more than one street that has the same number only if the proposed street is both numbered according, to the Address Map grid and is located in a logical numerical order in relation to existing streets directly to the north and south of the proposed street. If the proposed street does not meet the aforementioned criteria, the street need not be labelled Street, and a different name, as approved by Council, may be chosen, however, the street should still be assigned a number. 2 1 P a HI. Deflecting Streets. Parts of deflecting streets that run continuous may be categorized by preceding street numbers with the words "Upper" or "Lower," depending, on how the section of street relates lo the grid. IV, Streets Chaning Direction. Streets that run from west to east and turn to run from north to south, or vice versa, forming, a logical angle and turning point for the driver, should have different names in order to match the grid. This standard shall not apply to streets that run circular, have no turning point and do not form an angle. V. Al! Other Streets. Such streets that do not directionally fit in to the above -mentioned categories shall be named as follows: i. NE to SW streets shall be called Boulevards. ii. NW to SE streets shall be called Roads. Streets that relate to a base street from which it is extended shall be called Courts or Circles. iv. Streets that dip in form a connecting off -shoot from another street shall be called Lanes or Ways. v. Meandering routes shall be called Trails. VI. No Duplication. Any street that stops in one part of the City shall not be used in another part of the City, regardless if it is on the same grid as another street. Numbered streets are an exception to this standard as provided in this Policy. Names tending to be confused as homonyms or have the same or similar pronunciation but with different spellings are also discouraged (i.e. Allen or Alan; Smith or Smyth; John or Jon, etc. VII. Theming. If appropriate, names with the same theme i.e. flowers, nature) are suggested for naming streets in an entire subdivision. VIII, Pronounceabllity. When possible, names should he easily pronounceable in order for children to read and pronounce them in emergency situations. IX. Directional Suffix. All street names must end with the directional suffix of North. Property Numbering Methodology Numbering System for Properties Located On Avenues. Properties with front lot lines abutting avenues should be numbered according the Address Map grid whenever possible. In the event a street number does not correlate with the Address Map grid, properties should be numbered according to the street number above which they are perpendicularly located directly north. Each 12 feet of street frontage shall be assigned a number as demonstrated in Figure 1-1. In the case of an "Upper" and "Lower" street number prefix, or any other situation in which there may be two street numbers are adjacent to each other, property numbers should increase accordingly to the next street number, Similarly, in the case there is not enough lineal footage between numbered streets, properties shall he numbered accordingly, Numbering System fir Properties Located on Numbered Streets. Properties with front lot lines abutting streets should be numbered according to the Address Map Grid. Assigning Addresses, Addresses should he assigned according to what is meant to be the front lot line as defined by the Lake Elmo Code of Ordinances. 3IPage II Odd and Even Numbers. Odd numbers shall be used on the South and East sides of the streets and even numbers shall be used on the North and West sides of the streets. Alulti-Tenant Structures Multi -tenant structures including apartment buildings, office buildings, towuiiomes and duplexes shall be assigned a property number if all on one parcel and then unit numbers as secondary location indicators. Altmufactured Home Parks, Manufactured Home Parks may be assigned one number and then unit numbers for individual homes, FL Exemptions. The following buildings and uses will be exempt from the addressing system, but may be addressed at the request of the property owner: i. Unoccupied farm land or lots containing no dwellings or businesses. ii. Farm buildings which are not residential or commercial. Applicability Nen-Development. The City Street Naming Policy shall apply to new development only. Existing street names at the time of publication of this policy shall remain the same. Placement/Display Requirements Each principal building shall bear the number assigned to the frontage on the side of the buildn faces the assigned frontage, in case a principal building is occupied by more than one business or family dwelling unit, each separate front entrance of such principal building shall bear a separate number. Visibility of Property Numbers. Numerals indicating the official numbers for each principal building or each front entrance to such building shall be posted in a manner as to be visible from the street on which the property is located. Numerals shall be at least four inches in height and located at a reasonable height on the building. Properties with principai buildings set back far enough for four inch numerals to be deemed illegible should bear larger numerals, while still complying with the City's Sign Code, or display property numbers both on the building and elsewhere on the property to make them visible from the street; Zoning Code regulations apply. Street Signs. Street signs shall be displayed in accordance with City Engineer Design Standards, 4 I P e Figure 1-1 Iris! The above example shows a property with front lot line frontage on Irish Avenue north, abutting 28' Street North. There is 135 feet of frontage on Irish Avenue North. 135 divided by 12 is approximately 11. Therefore, it is properly addressed as 2811; the property essentially starts at the 2800 block and is given one number for every 12 feet of street frontage. 51Pa,?,e. 6000 5000 4000 3000 2000 1000 'l l II : (:[l'1' OF E ELMO e> Lake ress Hydrant Loca!Ucns AdCress Grid Water ripe Sy;tem 6000 5000 4000 3000 2000 1000 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-144 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES PERTAINING TO STREET NAMING SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 540: Uniform Naming and Numbering System as it was adopted on the 15th Day of February of 2005 by officially repealing the Section in its entirety. SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land Usage; Chapter153: Subdivision Regulations; Section 07: Preliminary Plat; Subd. (E) (1) to read the following: (1) Layout of proposed streets showing the right-of-way widths, center line gradients, typical cross sections, and proposed names of streets in conformance with all applicable city ordinances and the City of Lake Elmo Street Naming Policy. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 08-144 was adopted on this day of , 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk This Ordinance 08-144 was published on the day of , 2016. 2 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA ORDINANCE NO, 97-149 AN ORDINANCE ADDING SECTION 540 RELATAING TO THE UNIFORM SYSTEM FOR NAMING STREETS AND NUMBERING PROPERTIES AND PRINCIPAL BUILDINGS IN CITY OF LAKE ELMO BE it ordained by the City Council of the City of Lake Elmo as follows: Chapter 5 — Building Section 540 — Uniform Naming, and Numbering, System: Section 540.01 Uniform Naming and Numbering System: A uniform system of naming streets and numbering properties and principal buildings, as shown in the manual or procedures identified by the title Uniform Street Naming and Property Numbering System is adopted for use in the City. This map and all explanatory matter on the map is adopted and made a part of this section. Section 540.02 Assignment of Names and Numbers; Subd, 1 Conformance. All properties or parcels ofland within the City of Lake Elmo shall hereafter be identified by reference to the uniform numbering system adopted herein. Except as herein prescribed, the names of all streets in the City of Lake Elmo shall be designated by the Uniform Street Naming System, Subd. 2 Placement/Display Each principal building shall bear the nw-nber assigned to the frontage on which the front entrance is located. In case a principal building is occupied by more than one business or family dwelling unit, each separate front entrance of such principal building shall bear a separate number. Subd. 3 Visibility. Numerals indicating the official numbers for each principal building or each front entrance to such building shall be posted in a manner as to be visible from the street on which the property is located. Subd. 4 Naming Assignment Naming of North/South streets shall be governed by the referenced Uniform Street Naming System only to the extent that said street names are assigned alphabetically consistent with the System's 1 mile grid of street names Ideal, Jamaca, Keats, Lamar and Manning. Names of North/South streets located geographically between these streets need not be from the list provided in the Uniform Street Naming System, but must be within the alphabetical range between said mandatory street names. Subd. 5 Number Assignment The Building Official shalt assign to nay property owner in the City upon request a number for each principal building or separate front entrance to the building. In doing so, the Building Official shall assign only the numbers assigned to the building under the provisions of this section. The Recorder may assign additional numerals in accordance with the official numbering, system whenever a property has been subdivided, a new front entrance opened, or undue hardship has been worked on any property owner. Section 540.03 Administration: Subd. I Responsibility for Maintaining System. The Building Official_shall be responsible for maintaining the numbering system, in the performance of this responsibility he shall be guided by the provisions of Section 2 of this ordinance. Subd. 2 Records The Building Official shall keep a record of all numbers assigned under this ordinance. Section 540.04: Penalties: Violation of this ordinance shall be a misdemeanor. Each separate day such violation is continued shall constitute a separate offense. Section 540.05: Effective Date: This ordinance shall become effective upon passage and publication according to ADOPTED, by the Lake Elmo City Council on the 15th day of February, 2005. Dean A. Johnston Mayor ATTEST: Martin J. Rafferty, Administrator Lake Elmo City Council February 15, 2005 Agenda Section: Planning, Land Use & Zouing No. 9C Agenda Item: Street Naming Ordinance Background Information for February 15, 2005: On February 8 the Council's Public Health and Safety Committee considered the present City policy for the naming/numbering of streets. The City Planner explained that the City continues to use the street/address numbering system that was developed for Washington County in 1967, and adopted by the City in an Agreement with the County in 1971. He explained that the City canceled the street naming portion of the Agreement by Resolution #2000-071 in 2000 in response to the County's refusal to record the Fields or St. Croix II plat because the street names did not correspond to the agreed -to system. The Committee directed staff to draft City Council action that would reintroduce a uniform street naming. system within the City that follows the general pattern (alphabetical wcst-to-east) of the 1971 Agreement, but which also allows some street naming latitude as long as the alphabetical range is adhered to. The City has never had an ordinance establishing street naming — only the 1971 Agreement. If street naming is to have the force of law for future plats, it must be addressed by ordinance. Staff has prepared a draft ordinance that would, by reference, adopt the County -wide street naming/numbering system — but with a slight modification to provide the street naming noted above. Action items: Motion to adopt draft Ordinance #97 - , adopting a uniform street naming and numbering system. Attachments: 1. Draft Ordinance #97 2. Copy of the County -wide system (portion Person responsible: City Planner Time Allocated: Street Naming Research 06/06/2016 153.06.E.1 in relation to subdivision general regulations • Layout of proposed streets showing right-of-way widths, center line grade, typical cross sections, and proposed names of streets in conformance with all applicable city ordinances and policies; the name of any street used in the city or its environs shall not be used unless the proposed street is the logical extension of an already named street, in which event the same name shall be used. The names and number shall comply with the County Uniform Street Numbering System. City Council Meeting 5/5/2015 Minutes • Street naming for Hunters Crossing was discussed, and a motion was passed moved by Council Member Fliflet and passed 3-2: "That if the street dead ends, so does the name," City Council Meeting 7/21/2015 Minutes • Street naming was also discussed, with Mayor Pearson questioning the use of unique street names versus using the county system of naming streets. City Council Meeting 8/4/2015 Minutes • Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2015-63 APPROVING THE DEVELOPER'S AGREEMENT FOR WILDFLOWER AT LAKE ELMO. Motion passed 5 — 0. • Councilmember Lundgren stated that she would like to change her vote on the street naming in Wildflower after reconsidering what the developer had initially proposed. * Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO RECONSIDER STREET NAMES IN WILDFLOWER TO USE THE NAMING SYSTEM PROPOSED BY THE DEVELOPER ON HIS INITIAL PROPOSED PLAT. Motion passed 3 — 2. (Pearson, Bloyer — Nay) • Discussion held concerning enforceability of changes to the plat that has already been approved. Attorney Snyder stated that the developer cannot be held to the changes but can make them if he chooses. * Mayor Pearson stated that he felt it was better to abide by the recommendations of safety professionals and use the county street naming system. City Council Meeting 3/15/2016 Minutes • ITEM 10: Savona 4th Addition Final Plat • Planning Director Wensman presented an overview of the Savona 4th Addition plat, zoning, site information and issues discussed by the Planning Commission. Discussion was held concerning street naming and avoiding duplication of street names for streets elsewhere in the City that do not connect to Savona, • Mayor Pearson moved TO APPROVE RESOLUTION 2016-16 GRANTING APPROVAL OF SAVONA 4TH FINAL PLAT WITH CONDITIONS. Motion failed — no second. • Mayor Pearson, seconded by Councilmember Bloyer, moved TO DENY THE SAVONA 4TH ADDITION FINAL PLAT. Motion failed 0— 5. • Mayor Pearson, seconded byCoundhnemberSmith, moved TOAPPROVE RESOLUTION ZD16-16GRANTING APPROVAL OFSAVONA4THFINAL PLAT WITH EIGHT CONDITIONS. " Covnd)memberBiOet, seconded hyCounci|memberSmith, moved TDADD A9TH CONDITION THAT THE PLAT FOLLOW THE CITY STREET NAMING CONVENTION POLICY. Motion passed 3-3. (Pennon,8|oyer—nmy) � Primary motion passed osamended 3—I'l. (Bloyer—noy;Riflet abstain). [ouod|membe/8hzye/stated hewas opposed 10forcing anaming policy oothe City Council Meeting 4/l9/16Minutes m ITEM 19:VU|aee Preserve 2ndAdditimn Final Plat = City Planner Wensman presented the final plat for Village Preserve 2nd Addition and Planning Commission recommendations for approval, Street naming was discussed to address potential conflicts with the use cfLaverne asa street name. ° Coonci|men`berSmith, seconded byCounci|memberF|0et,moved TOAPPROVE RESOLUTION 2O1G'35GRANTING APPROVAL OFTHE VILLAGE PRESERVE ImD ADDITION FINAL PLAT WITH 13CONDITIONS BASED ONTHE FINDINGS OFFACT |N THE STAFF REPORT. ° Cound|memberF|if|et'seconded by[uunci|memberSmith, moved TOSTRIKE CONDITION #8AND REPLACE |TWITH ACONDITION STATING THAT ALL STREETS WILL COMPLY WITH THE C\TY'S STREET NAMING CONVENTION POLICY. yNodun passed 4—O. ° Primary motion passed 4—Oasamended. ° ITEM ]Oa: Inwood 3rd Addition Final Plat ° Planning Director Wensman reviewed the plat for the Inwood 3rd Addition and the proposed conditions of approval recommended by staff and the Planning Commission. Council added condition llbyconsensus that all streets follow the Oty'snaming convention, = [ound|memberSmith, seconded by[ounci|memherLundgren, moved TOADOPT RESOLUTION IO16'34APPROVING THE FINAL PLAT FOR |NVVOUD3RnADDITION WITH THE FINDINGS iNTHE STAFF REPORT AND THE ADDITION OFCONDITION 11. Motion passed byunanimous consent. Ft IF. ciTY LAKE 1 AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: BACKGROUND: MAYOR AND COUNCIL COMMUNICATION DATE: 7/19/2016 CONSENT ITEM #: 20 Hunting Ordinance Stephen Wensman, Planning Director Kristina Handt, City Administrator Sarah Sonsalla, City Attorney Washington County Sheriff's Department In fall of 2015, City staff received numerous complaint calls about illegal or perceived illegal hunting. In response, Planning Staff drafted an amendment to the Weapons Ordinance, Section 130.15 and held a public hearing at the January 11, 2016 Planning Commission meeting. No member of the public spoke at that public hearing, but the Planning Commission raised a number of issues including wanting to know how the changes related to the MN conceal and carry legislation. Because of the complexities of this Statute, Planning Staff had the City Attorney draft the Ordinance Amendment attached to this report. The City Attorney has infonned Planning Staff that the public hearing was not necessary because the Ordinance is not part of the City's zoning code. ISSUE BEFORE COUNCIL: The Council should consider approval of the new hunting ordinance and map. PROPOSAL DETAILS/ANALYSIS: Ordinance Hunting is presently addressed by the Weapons Ordinance, Section 130.15. Section 130.15 prohibits hunting as follows: (B) Unlan/ii! acts. Except as otherwise provided in this section, it shall be unlawful for any person: (1) To lire, discharge, release, throw, or in any other manner propel a weapon within 500 feet of a residence, whether or not inhabited, or any other structure or building or within 500 feet of any platted area in the city and , except on an approved target range; City Council Meeting July 19, 2016 Consent Agenda Item # 20 The average resident is not likely to know the differences between platted and unplatted property, making self -enforcement difficult. The new Hunting Ordinance is an amendment of the Weapons Ordinance, Section 130.15. The ordinance allows hunting in areas designated on a hunting map established by Council Resolution each year. This allows the City to adjust allowed hunting areas as the City grows and develops. The ordinance references a hunting map which will be updated by City staff from time to time as needed. The hunting map will be posted on the City's website and at City Hall and will enable residents a greater ability to determine where hunting is allowed and prohibited. In addition to hunting, the amendment also amends Section 130.15B to align with conceal and carry law, MN Statute 624,714. Since the enactment of this statute, the City Attorney believes it is unlawful for the City of Lake Elmo to require a person carrying a loaded weapon to obtain written perrnission from a property owner in order to carry the weapon on the property. The Statute does allow the city to require written permission from a property owner for another to hunting on the property. Approved Hunting Areas Map The proposed ordinance was modeled after Minnetrista's Hunting Ordinance, which designates both areas in which hunting with a bow and arrow or handgun is allowed and areas in which hunting with a bow and arrow only are allowed. The proposed hunting ordinance for Lake Elmo states that a map will be provided to designate these two areas as well. Currently, the proposed Approved Hunting Areas Map shows areas that have been found to be at least 500 feet away from a structure (as viewed from the Washington County Property Viewer website aerial view) and not located in a Public Facilities zoning district. This reflects the specific language in the ordinance that prohibits the discharge of any weapon within 500 feet of a platted area or structure. The map does not designate areas in which hunting with a bow and arrow only are allowed. lf the Council wishes to establish areas in which hunting with a bow and arrow only are allowed, it needs to determine what criteria needs to be met in order to allow this so that the map can be properly amended to reflect this criteria. As previously mentioned, the proposed Approved Hunting Areas Map shows areas that were found to be appropriately zoned and not shown to be located within at least 500 feet of a structure. Minnetrista's Hunting Zones Map, attached, does not designate specific areas that are at least 500 feet away from structures, but instead restricts hunting in more dense areas (Residential, R-1, R-2, etc.), allows hunting with a bow and arrow in areas with bigger lots and more open space, and allows hunting with a shotgun or bow and arrow in areas that are agriculturally zoned with parcels upwards of 40 acres in area. The Council should decide if it chooses to adopt a map that specifically shows areas that are appropriately zoned and not within 500 feet of a structure or a map that simply designates areas in which hunting would be appropriate with the stipulation that hunting with a shotgun within 500 feet of a structure inhabited by a human or livestock is prohibited unless authorized by written permission of the property owner as state statute dictates. If the Council feels that the proposed Approved Hunting Areas Map is appropriate, it should adopt it by resolution by approving the attached Resolution 2016-142. If this is so determined, the Council should also consider adopting the attached Alternative Ordinance 08-142 (the redlined version of the ordinance) so that the ordinance does not lead one to believe that there are areas in the city in which one cannot hunt with a shotgun but can hunt with a bow and arrow only. Page 2 City Council Meeting FISCAL IMPACT:. July 19, 2016 Consent Agenda Item # 20 The proposed hunting ordinance will likely lessen the number of complaints taken by City Staff pertaining to illegal hunting and may eliminate costs associated to enforcement. OPTIONS: The City Council may approve or deny approval to the hunting ordinance. RECOMMENDATION: Staff respectfully requests, as part of tonight's consent agenda, that the Council approve Ordinance 08-142 as it pertains to hunting in the City of Lake Elmo, Section 300.15; Resolution 2016-55, approving summary publishing. of the ordinance; and Resolution 2016- , adopting the Approved Hunting Areas Map. If removed from the Consent Agenda, the recommended action can be completed through the following motions: 1. "Move to approve Ordinance 08-142 as it pertains to hunting in the City of Lake Ehno, Section 300.15." 2. "Move to approve Resolution 2016-55 approving the summary publishing of Ordinance 08- 142." 3. "Move to approve Resolution 2016- adopting the Approved Hunting Areas Map." ATTACHMENTS: 1) Ordinance 08-142. 2) Alternative Ordinance 08-142 (redlined version). 3) Draft Approved Hunting Areas Map. 4) Resolution 2016-55 approving the summary publishing of ordinance 08-142. 5) Resolution 2016- adopting the Approved Hunting Areas Map. 6) Minnetrista Hunting Ordinance and Map Page 3 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 142 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY AMENDING SECTION 130 OF THE CITY CODE WHICH REGULATES WEAPONS SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 130.15, paragraph (B) of the City Code by adding the double underlined language and deleting the stricken language as follows: § 130.15 POSSESION, DISCHARGE, OR SALE OF WEAPONS (B) UnIafuI acts. Except as otherwise provided in this section, it shall be unlawful for any person: (1) To fire, discharge, release, throw, or in any other manner propel a weapon within 500 feet of any residence, whether or not inhabited, or any other structure or building or within 500 feet of any platted area in the city, except on an approved target range; (2) To hunt on land not owned by the person wearing or carrying the weapon, hunting in the city, without specific written and dated permission of the owner of the land. The writing containing the permission shall also describe with reasonable accuracy the boundaries of the land owned by the owner giving the permission except on an approved target range. SECTION 2. The City Council of the City of Lake Elmo hereby amends the City Code by inserting the following new sections in Section 130 of the Code as follows: § 130.16 RESTRICTIONS ON THE DISCHARGE OF FIREARMS; HUNTING. No person may discharge any firearm or bow and arrow, or engage in hunting of any game birds or other animals by any means within the corporate limits of the city: (A) Except as otherwise provided in this section; (B) Unless discharged in lawful defense of person or property; or (C) Unless the person is a duly authorized law enforcement officer engaged in the perforinance of his or her official duties. § 130.17 HUNTING REGULATIONS. (A) Hunting with a shotgun or with a bow and arrow as authorized by the Minnesota Department of Natural Resources, state laws pertaining to trespass, and by landowner permission, is allowed but only in the areas established by the city council. No other firearms, including long 479514v2 AMB LA515-1 guns or hand guns, or any other weapon, except a bow and arrow, are permitted to be used for hunting within the city. (B) The city council shall, by resolution, establish by map or other means the areas in which the discharge of shotguns and the use of a bow and an -ow are allowed for hunting and the areas in which only the use of a bow and arrow is allowed for hunting. No hunting shall be allowed in other areas of the city. § 130.18 HUNTING TO MANAGE WILDLIFE Notwithstanding anything herein to the contrary, the city's law enforcement agency shall be entitled to issue permits to hunt in any area of the city to manage wildlife populations upon evidence that all required state permits have been secured and a determination by law enforcement that such hunting will not pose an undue risk to public health and safety. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 5. Adoption Date. This Ordinance No. 142 was adopted on this day of , 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk This Ordinance 08-142 was published on the day of , 2016. 479514v2 AMR LA515-1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-142 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY AMENDING SECTION 130 OF THE CITY CODE WHICH REGULATES WEAPONS SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 130.15, paragraph (B) of the City Code by adding the double underlined language and deleting the language as follows: § 130.15 POSSESION, DISCHARGE, OR SALE OF WEAPONS (B) Un/aiijiil acts. Except as otherwise provided in this section, it shall be unlawful for any person: (1) To fire, discharge, release, throw, or in any other manner propel a weapon within 500 feet of any residence, whether or not inhabited, or any other structure or building or within 500 feet of any platted area in the city, except on an approved target range; (2) To - hunt on land not owned by the person , hunting in the city, without specific written and dated permission of the owner of the land. The writing containing the permission shall also describe with reasonable accuracy the boundaries of the land owned by the owner giving the permission except on an approved target range. SECTION 2. The City Council of the City of Lake Elmo hereby amends the City Code by inserting the following new sections in Section 130 of the Code as follows: § 1.30.16 RESTRICTIONS ON THE DISCHARGE OF FIREARMS; HUNTING. No person may discharge any Eireann or bow and arrow, or engage in hunting of any game birds or other animals by any means within the corporate limits of the city: (A) Except as otherwise provided in this section; (B) Unless discharged in lawful defense of person or property; or (C) Unless the person is a duly authorized law enforcement officer engaged in the performance of his or her official duties. § 130.17 HUNTING REGULATIONS. (A) Hunting with a shotgun or with a bow and arrow as authorized by the Minnesota Department of Natural Resources, state laws pertaining to trespass, and by landowner permission, is allowed but only in the areas established by the city council. No other 479514v2 ANIB LA515-1 - co are permitted to be used for hunting within the city. (B) The city council shall, by resolution, establish by map or other means the areas in which the discharge of shotguns and the use of a bow and arrow are allowed for hunting No hunting shall be allowed in other areas of the city. § 130.18 HUNTING TO MANAGE WILDLIFE Notwithstanding anything herein to the contrary, the city's law enforcement agency shall be entitled to issue permits to hunt in any area of the city to manage wildlife populations upon evidence that all required state pen -nits have been secured and a determination by law enforcement that such hunting will not pose an undue risk to public health and safety. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 5. Adoption Date. This Ordinance No. was adopted on this day of , 2016, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk This Ordinance 08-142 was published on the day of , 2016. 479514v2 AMB LA515-I isystyllsetryter ststitenedendid 1111111110111111:',', :,'11111111W4101MA4W:47111#4011M Approved Hunting Areas The following map outlines where hunting with a bow and avow 91 911019119 s allowed 311 the City MS outer weapons priehanted for hunting) Horning is not allowed 19119111 500&any iesidence, structure or platted area in the illy unless 00 approved target range, Hunting ordinance. DNR regulations, and trespassing laws apply Approved Hunting Areas* egend 4 i.., f. -7 'Map is updated from erne to time but may not reflect structures recently erected, Hunting with a shotgun is prohbeled within SOO ft of a structure °beeped by a human or fiyestec without property cygnet or occupant perrnissum regardless if this map shows the area to be an ,....siguyed hon. area "N's•t'',,;,' ',* IntZ1Vaki‘. Updated: 7/6/2016 s CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2016- 55 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-142 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08- 142 an ordinance to amend Section 130 of the Lake Elmo City Code which regulates weapons; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes. section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No, 08- 142 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08- 142 , which amends the Chapter 130: General Offenses: By amending Section 15: Possession, discharge, or sale of weapons, to replacing language that makes it unlawful to wear or carry a loaded weapon with language that makes it unlawful to hunt on land not owned by the person or without specific written and dated permission of the owner. By inserting Section 16: Restrictions on the discharge of firearins; that restricts hunting of any game birds or other animals. • By inserting Section 17: Hunting regulations, that establishes restrictions on hunting by establishing a map that designates areas in which the discharge of shotguns and the use of a bow and arrow are allowed for hunting. • By inserting Section 18: Hunting to manage wildlife, that entitles law enforcement to issue permits to hunt in any area of the city to manage wildlife populations. The full text of Ordinance No. 08- 142 is available for inspection at Lake Elmo city hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public location within the City. Dated: July 19, 2016 ATTEST: Julie Johnson, City Clerk (SEAL) Mayor Mike Pearson The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2016- RESOLUTION ESTABLISHING A MAP DESIGNATING APPROVED HUNTING AREAS WITHIN THE CITY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-142, an ordinance to amend Section 130 of the Lake Elmo City Code which regulates weapons; and WHEREAS, Ordinance No. 08-142 states that the City Council shall, by resolution, establish by map or other means the areas in which the discharge of shotguns and the use of a bow and an -ow are allowed for hunting; and WHEREAS, § 130.15: Possession, Discharge, or Sale of Weapons of the Lake Elmo City Code which regulates weapons states that it is unlawful for any person to fire, discharge, release, throw, or in any other manner propel a weapon within 500 feet of any residence, whether or not inhabited, or any other structure or building or within 500 feet of any platted area in the city, except on an approved target range; and WHEREAS, the City Council, at its meeting on the I 9th day of July 2016, considered the areas in which the discharge of shotguns and the use of a bow and anow are allowed for hunting and found the established map to delineate these areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo that the map entitled Approved Hunting Areas, updated on the 6th day of July 2016, which designates areas in which hunting with a shotgun and bow and arrow, is hereby adopted. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the established map at City Hall for public inspection and be placed on the City's website to be made available for public viewing access. Dated: July 19, 2016 ATTEST: Julie Johnson, City Clerk (SEAL) Mayor Mike Pearson The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted iufavor thereof- and the following voted against same: Whereupon said resolution was dcc(occd duly passed and adopted, Hunting Zones Permitted - Shotgun and Bow Permitted - Bow Only Restricted - No Hunting Allowed Per Section 1125 11 Minnetrista City Corte 5,000 'Feet WSB Date: 8/26/2014 Section 1125 eapons 1125.01. Definitions. Terms used in this section, unless expressly defined in this subsection, will have the meaning prescribed by Minnesota Statutes, chapter 609 for the same terms. The following terms will have the following meaning: Club means any group of persons having a regular membership and improved or permanent facilities for target or trap and skeet shooting. Concealed manner means having the object on the person in such a manner so that it is not completely visible to any other person. Having a knife in a sheath will be considered as having the knife concealed, irrespective of the position of the sheath on the person. Firearms mean any device from which is propelled any projectile or bullet by means of explosions or gas. Military type weapon means any firearm or other weapon such as bazookas, machine guns, mortars or grenades. Nunchucks mean any device constructed of two solid cylindrical objects joined together on one end by a chain, rope, thong or other such material. Person means any natural individual, firm, partnership, trust, estate, club, association or corporation. Public place means any building or establishment, place, or public street or highway, where the business, social or governmental activity ordinarily conducted is generally held open to the public; specifically including, but not limited to, such locations as governmental buildings, meeting halls, centers for art and culture, places of amusement, liquor or beer establishments, and restaurants. It must also include any private residence, which is the site of unlawful activity. Public place will not include: (a) A dwelling place or residence when a person is present with the permission of its lawful possessor, or one's own place of business; (b) Business premises at which the buying, selling, repair, or trade in weapons or firearms is regularly conducted; (c) Places at which an event or activity is conducted involving the exhibition, display, or carrying of a weapon, done in a manner not intended or calculated to result in or lead to the unlawful use of the weapon, including, but not limited to, educational or training programs, weapons or collectors' Nlinnetrista City Code Chapter 11 - Public Safety ['age 62 of 67 shows or exhibitions, or religious, artistic, educational, or cultural events; Or (d) Parades or other public events when the use or display of weapons is specifically authorized by the city for such events; (e) Places at which the weapon is used in a lawful manner for hunting, fishing, recreation, or agricultural purposes. Secured container means a closed and fastened case, box or securely tied package having no mechanical features designed for immediate weapons removal or use and containing no other nonrelated objects. A sheath or scabbard alone will not constitute a secured container. Unlawful use means, with respect to a weapon or a firearm, to brandish, assault with, threaten with, or otherwise employ in a manner calculated and likely to cause death, great bodily harm, or substantial bodily harm, or the reasonable and immediate fear thereof. Weapon means any firearm, whether loaded or unloaded, or device designed as a weapon and capable of producing death, great bodily harm, or substantial bodily harm, or any other device or instrumentality which, in the manner it is used or intended to be used, is calculated or likely to produce death, great bodily harm, or substantial bodily harm, or the reasonable and immediate fear thereof. Weapon includes but is not limited to any bow and arrow, bayonet, blackjack, chain club, Chinese stars, dagger, dirk, firearm, folding knife with a blade in excess of four inches, fixed blade knife carried in a concealed manner or within reach of any person in a motor vehicle, gravity knife, machete, nunchucks, pipe club, push-button knife, sand dub, slingshot, stiletto, or switchblade. [Revised 5-18-15, Ordinance 429] 1125.03. Carrying weapons. Except as otherwise provided for herein or by state law, it is unlawful for any person within the limits of the city to carry on that person in a public place or transport in any vehicle in a public place any weapon, except that: (a) Any weapon may be transported by a person not in a vehicle directly to or from any place or activity referred to in subsection 1125.01 under the definition of public place or to or from person's vehicle and the places, gatherings or activities set forth therein, in a secured container; or (b) Any weapon may be transported in a motor vehicle in a secured container or in the locked trunk of such vehicle. The provisions of this subsection will not be applicable to the transport of weapons Minnctrkta City Code Chapter 1 - Public Safety Page 63 01-67 by persons who are regularly engaged in the lawful manufacture, distribution, or sale at retail or wholesale of weapons, or the agents of any of them while engaged in such business; to the carrying or transport of weapons by licensed police officers, law enforcement officers or military personnel while in the course of their duties; to any officer of a state adult correctional facility when on guard duty or otherwise engaged in an assigned duty; to an owner or agent while owner or agent is present at a business place operated by owner or agent, except a business which is the site of unlawful activity; or to persons holding a permit to carry a weapon while acting within the scope of such permit. [Revised 5-18-15, Ordinance 429] 1125.05. Target shooting. Annual permits authorizing the use of firearms may be granted for target shooting or trap and skeet shooting to clubs if the city determines that such use is not contrary to the public safety or welfare and if the use of the firearms would not constitute a hazard to persons or property or would not create a nuisance. The applicant must be responsible for meeting all conditions imposed by the city and provide a detailed application that demonstrates that issuance of a permit would not be contrary to the provisions in this section. [Revised 5-18-15, Ordinance 429] 1125.07. Training dogs. Annual permits authorizing the use of firearms may be granted to clubs or individuals for the training of dogs. Such permit will allow this activity on land described in the permit by other persons with the consent of the owner or lessee thereof. Applicants for the training of dogs from April 16th to July 14th must also comply with Minnesota Statutes, section 97B.005. A person carrying a firearm, while training dogs, may only have in possession and discharge blank cartridges and shells. [Revised 5-18-15, Ordinance 429] 1125.09. Hunting restricted. Subd. 1. Restrictions. No person may discharge any firearm or bow and arrow, or engage in hunting of any game birds or animal by any means within the city: (a) Except as otherwise provided in this section; (b) Unless discharged in lawful defense of person or property; or (c) Unless the person is a duly authorized law enforcement officer engaged in the performance of his or her official duty. Minnetrista Cty Code Chapter 11 - Public Safety Pie 64 (1167 Subd. 2. Regulations. (a) Hunting with shotgun or with bow and arrow as authorized by the Minnesota department of natural resources, state laws pertaining to trespass and by landowner permission is allowed only in the areas established by the city council. No other firearms, including long gunsT or hand guns, or other weapons, except bow and arrow, are permitted to be used for hunting within the city. (b) The city council shall, by resolution, establish by map or by other means the areas in which the discharge of shotguns and the use of bow and arrow are allowed for hunting, and the areas in which only the use of bow and arrow is allowed for hunting. No hunting shall be allowed in other areas of the city. Subd. 3. Prooertv. Property owners in areas in which no hunting is allowed may apply for a waiver to hunt by bow and arrow. Property owners in the areas in which only bow and arrow may be used may apply for a waiver to use shotguns to hunt. City staff may administratively grant or deny a waiver on the basis of the following criteria: (a) The property must be a minimum of 10 acres in size and able to accommodate hunting safely; (b) Hunting may only be conducted from a fixed location identified by the property owner and which must be 500 feet or more from any residence located on another property; (c) Hunting locations for deer or turkeys and any discharge of a shotgun slug must be from an elevated platform and shots must be downward in direction; (d) The property owner must provide prior written notice to the owners of all abutting properties regarding the owner's intent to apply for a waiver; and (e) The city's public safety department shall conduct a site visit and investigation to verify the application, identify any additional safety concerns and take input from the owners of adjacent properties. The proximity of structures other than residences within 500 feet of the proposed shooting area and other relevant factors may be considered as additional safety concerns. Application for a waiver must be received at least 30 days prior to the applicable hunting season. Any waiver granted shall only be valid through the end of that hunting season. The city may impose such limitations or restrictions as it deems necessary to ensure the public safety and welfare. Subd. 4. Bow and Arrow Target Practice Waiver Minnetrista 1 e Chapter 11 - Public Safety Pie (5 cif 67 Property owners may apply for a waiver to allow target practice with a bow and arrow and city staff may administratively grant or deny a waiver on the basis of the following criteria: (a) The property must be a minimum of 2 acres and able to accommodate target practice safely. (b) Target practice may only be conducted from a fixed location identified by the property owner at a single target. (c) Target practice must be from an elevated platform and arrows must be discharged in a downward direction. (d) The city's public safety department shall conduct a site visit and investigation to verify the application and identify any additional safety concerns. The proximity of structures and other relevant factors may be considered as additional safety concerns, Subd. 5. Appeals. Applications made under subds. 3 or 4 above and denied by staff may be appealed to the city council. The city council shall conduct such hearing as it deems appropriate to review the application, the staff findings, the reasons for denial, input by the applicant, and input by the owners of adjacent properties and shall uphold, reverse or modify the staff's decision regarding the waiver. Subd. 6. Hunting to Manage Wildlife Notwithstanding anything herein to the contrary, the city's public safety department shall be entitled to issue permits to hunt in any area of the city to manage wildlife populations upon evidence that all required state permits have been secured and a determination that such hunting will not pose an undue risk to public health and safety. [Revised 5-18-15, Ordinance 429] 1125.11. Exemption. Nothing in this section will be construed to restrict firing of any gun, pistol or other species of firearms when done in the lawful defense of persons or property or the necessary enforcement of the law. [Revised 5-18-15. Ordinance 429] 1125.13. Possession of knives in schools. It is unlawful for any person to be in possession of, carry, transport, or control any Nlinnetrista City Codc Chapter 1 1 - Public Safety Page 66 of 67 T1 1F crry (Jr 41\KE ELMO STAFF REPORT DATE: July 19, 2016 REGULAR ITEM #: 21 MOTION TO: Mayor and City Council FROM: Kristina tlandt, City Administrator REVIEWED BY: Rob Weldon, Public Works Director Cathy Bendel, Finance Director AGENDA ITEM: Rain Garden Maintenance BACKGROUND: Since the City began a Rain Garden Program in 2008, there have been a total of 34 rain gardens to be maintained privately and 6 rain gardens to he maintained by the City as follows: Tablyn Park, Demontreville Park. Demontreville Trail DNR Boat Launch area. Jane Rd. Legion Avenue. Reid Park (30th Street). The 6 city maintained rain gardens are shown in red on the attached map ISSUE BEFORE COUNCIL: Should the seasonal parks workers be retained to maintain the city owned rain gardens? PROPOSAL DETAILS/ANALYSIS: The water work group of the Environmental Committee discussed ram gardens at their July 8, 2016 meeting. The work group discussed the concern of a resident expressed at recent Council meetings regarding the upkeep of the rain gardens. The discussion included the possibility of organizing a group of volunteers to weed the gardens, hiring the work out or expanding the use of the City's seasonal parks staff to complete this work. The work group reported back to the committee that they would recommend the Council have the task completed by seasonal employees. Furthermore, a member of the work group, Wendy Griffin, volunteered to provide a brief training to staff on what to pull from the gardens. FISCAL IMPACT: Our seasonal employees make S10-11/hour. It is estimated to take about a week to make it through all of the city rain gardens. This would be an additional cost of $473.66. The budget for PT employees in Parks was S32,500 for 2016. Staff is projecting the actual to be $46,135.50 given the fact that the City was successful in filling the rink attendant position in 2016 as well as successfully recruiting and hiring summer help earlier in 2016 which did not occur in previous years. OPTIONS: 1) Approve keeping seasonal parks staff on to complete rain garden maintenance 2) Approve hiring out maintenance of rain gardens 3) Approve establishing a volunteer group to maintain rain gardens 4) Do not take any action with regarding to maintaining rain gardens. RECOMMENDATION: Environmental Corrunittee recommendation: Motion to approve keeping seasonal parks staff on to complete rain garden maintenance. Kennedy Graven Cil A RTERE-1) Sarah 1 Sonsalla 470 U.S, Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337-9284 telephone (612) 337-9310 fax ssonsalla@kennedy-graven,com http://www.kennedy-graven.com MEMORANDUM TO: Kristina Handt, City Administrator FROM: Sarah J. Sonsalla, City Attorney DATE: July 15, 2016 RE: Censure of Council Member Bloyer At the meeting on July 5, 2016, the City Council adopted Resolution No. 2016-60, which censured Council Member Bloyer. The Resolution imposed restrictions on Council Member Bloyer, including that he may not interact with any member of City staff without another council member present, he must direct all questions during City Council meetings to the chair and that he be required to participate in training on handling of confidential information. I was unaware of and therefore did not have the opportunity to review the resolution prior to it being adopted by the Council. Council Member Bloyer has asked whether the City can legally impose these restrictions on him. I have consulted with the League of Minnesota Cities and independently researched the issue and the answer to this question is that the City should not impose these restrictions on Council Member Bloyer because they go beyond the scope of a censure and cannot be enforced. The dictionary definition of a censure is "limited to expressing severe disapproval of (someone or something), typically in a formal statement, but not to discipline or punish." In this case, the resolution censuring Council Member Bloyer not only expresses the Council's disapproval of his behavior but also imposes restrictions that are in the form of a penalty or deprivation for his behavior. That goes further than the Council expressing its disapproval of Council Member Bloyer's behavior. The restrictions that are being imposed on Council Member Bloyer limit his rights to hold and enjoy his office as a city council member. The rule is well established that an elected official is entitled to hold that office without any restrictions. State v. Magic, 183 Minn. 60, 63- 64 (Minn. 1931). Furthermore, under the First Amendment, a council member's speech (which is considered highly protected political speech) also may not be restricted. Coward v. City of Minneapolis, 456 N.W.2d 460, 464 (Minn. Ct. App. 1990). 483044vI SJS LA515-I Based on the above, if Council Member Bloyer violates the restrictions that have been imposed on him, the City will not have a legal basis to be able to enforce them. Because there is no legal basis for the City to be able to enforce the restrictions against Council Member Bloyer, it is my recommendation that they be removed. Please contact me if you have any questions regarding this information. 483044v1 SJS LA515-1 2