HomeMy WebLinkAbout07-19-16 City Council Meeting packet 1 of 2
NOTICE OF MEETING
City Council Meeting
Tuesday, July 19, 2016 7:00 P.M.
City of Lake Elmo | 3800 Laverne Avenue North
Agenda
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. Approval of Minutes
1. June 21, 2016; July 5, 2016; July 5, 2016 Special Meeting
D. Public Comments/Inquiries
E. Presentations
2. Recognition of Mike Bouthliet’s Years of Service to the City of Lake Elmo
F. Consent Agenda
3. Approve Payment of Disbursements
4. Accept June 2016 Financial Statements
5. Accept June 2016 Assessor’s Report
6. Accept June 2016 Building Department Report
7. Approval for Tax Abatement Payment for Valley Cartage
8. Approve Ordinance to Amend Building Regulations – Ordinance #08-147; Resolution 2016-60
9. Approve Paid on Call Firefighter Pay Increases
10. Approve Resolution Authorizing Condemnation Proceedings – Resolution 2016-61
11. 2016 Street, Drainage, and Utility Improvements – Pay Request No. 2.
12. Inwood Trunk Watermain Improvements – Approve Pay Request No. 3.
13. Inwood Booster Station – Approve Pay Request No. 2.
14. Inwood Water Tower (No. 4) – Approve Pay Request No. 2.
15. Approve Agreement with Property Owner of 8004 50th Street for Repairs Related to Hazardous Building
Abatement Orders
16. Approve Resolution Authorizing 3M Litigation – Resolution 2016-62
G. Regular Agenda
17. CSAH 13 (Ideal Avenue/Olson Lake Trail) Phase 1 Improvements – Resolution for Municipal Support
18. Northland Proforma
19. Street Naming Policy – Ordinance #08-144
20. Hunting Ordinance – Ordinance #08-142
21. Rain Garden Maintenance
22. Censure of Council Member Bloyer
H. Council Reports
I. Staff Reports and Announcements
J. Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible
Manner While Preserving the City’s Open Space Character
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
JUNE 21, 2016
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, City Engineer
Stempksi, Finance Director Bendel, Planning Director Wensman, Building Official Bent, and
City Clerk Johnson.
Others present: Parliamentarian Wendt.
APPROVAL OF AGENDA
Councilmember Bloyer, seconded by Councilmember Smith, moved TO MOVE ITEM 26 TO
FOLLOW APPROVAL OF THE AGENDA. Motion passed 5 – 0.
Councilmember Bloyer, seconded by Mayor Pearson, moved TO MOVE ITEM 32 TO
FOLLOW ITEM 25. Motion failed 2 – 3. (Fliflet, Lundgren, Smith – nay)
Councilmember Smith, seconded by Councilmember Fliflet, moved TO REMOVE ITEM 32
FROM THE AGENDA. Motion passed 3 – 2. (Pearson, Bloyer – nay)
Mayor Pearson urged the Council to consider the Library item due to the July 1 st deadline for
shifting the levy to the county for 2017 and joining the county system as a branch library.
Planning Director Wensman postponed item 17 to a future date.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO REMOVE ITEM 6 TO
ALLOW FOR DISCUSSION AT AN EXECUTIVE SESSION. Motion passed 3 – 2.
(Pearson, Bloyer – nay)
Councilmember Fliflet, seconded by Councilmember Smith, moved TO REMOVE ITEM 23
FROM THE AGENDA. Motion passed 3 – 2. (Pearson, Bloyer – nay)
Councilmember Fliflet, seconded by Councilmember Smith , moved TO MOVE ITEMS 30
AND 33 TO FOLLOW ITEM 25. Motion passed 5 – 0.
Councilmember Lundgren, seconded by Councilmember Smith, moved TO MOVE ITEM 15
TO FOLLOW ITEM 25. Motion passed 5 – 0.
Amended agenda approved by unanimous consensus.
ITEM 26: Parliamentarian Contract
LAKE ELMO CITY COUNCIL MINUTES
June 21, 2016
Page 2 of 6
City Attorney Sonsalla reiterated her position previously stated to the Council that state statute
dictates that the mayor or acting mayor shall preside over meetings.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO DISCONTINUE
THE PARLIAMENTARIAN CONTRACT. Motion passed 5 – 0.
ACCEPT MINUTES
Minutes of the May 3, 2016 Regular Meeting and June 14, 2016 Special Meeting were accepted
as presented.
PUBLIC COMMENTS/INQUIRIES
Virginia Pleban, 8245 59th Street North, expressed disappointment in the Environmental
Committee not helping with rain garden maintenance.
Christine Nelson, 2871 Legion Avenue North, commented on the Finance Committee review of
Parks Commission projects and asked that the Library Board hold meetings at times that are
accessible to residents who work during the day.
Dana Nelson, 2871 Legion Avenue North, urged the Council to support Parks Commission plans
to improve Lions Park and keep it in its current location.
PRESENTATIONS
None
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Accept May 2016 Financial Statements
4. Accept May 2016 Assessor’s Report
5. Accept May 2016 Building Department Report
7. Downtown Phase 1 Improvements – Approve Cooperative Agreement Payment No. 2
8. Downtown Phase 2 Improvements – Approve CO#1 Sewer Alignment Revisions Along
Lake Elmo Avenue
9. CSAH 15 & 10th Street Intersection – Approve Cooperative Agreement Payment No. 1
10. 2016 Street, Drainage, and Utility Improvements – Pay Request No. 1
11. Inwood Trunk Watermain Improvements – Pay Request No. 2
12. Inwood Booster Station – Pay Request No. 1
14. Full Depth Patching – Accept Bids and Award Contract
16. Approve Exception to Accessory Structures in Front Yard – Resolution 2016-43
18. Section 34 Water Pressure Investigation – Approve Task Order No. 7
19. Hazardous Building Order, 8004 50th St. – Adopt Resolution 2016-48
20. Nuisance Property Abatement Order, 8139 38th St. – Adopt Resolution 2016-49
21. Authorize RFP for Information Technology Services
22. Amend Budget Schedule
LAKE ELMO CITY COUNCIL MINUTES
June 21, 2016
Page 3 of 6
24. Amending the Wastewater Treatment System Ordinance to Extend the Time for
Connection
Mayor Pearson, seconded by Councilmember Smith, moved TO APPROVE THE CONSENT
AGENDA AS PRESENTED. MOTION PASSED 5-0.
ITEM 25: Presentation and Acceptance of 2015 Comprehensive Annual Financial Report
Jason Miller of Smith Schafer presented the Comprehensive Annual Financial Report. The
report issued the highest opinion possible as a result of audit review of the City’s current
financial status.
Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO ACCEPT THE
2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT. Motion passed 5 – 0.
ITEM 30: Call for Public Hearing on Moratorium
Planning Director Wensman reported that the current moratorium expires July 22, 2016 and
presented options for extending the moratorium or allowing it to expire.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO DIRECT STAFF TO
CALL A PUBLIC HEARING ON THE EXTENSION OF THE INTERIM ORDINANCE TO
BE CONDUCTED BY THE CITY COUNCIL AT ITS REGULAR MEETING ON JULY 5,
2016. Motion passed 5 – 0.
ITEM 33: Wastewater Incentive Program
Administrator Handt reviewed the information provided to the City Council and
recommendations from the Finance Committee for an incentive of a 50% reduction in the SAC
and connection fees to encourage residents to connect to municipal sewer.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO ADOPT THE
CONNECTION FEE AND SAC INCENTIVE OF 50% DISCOUNT FOR THOSE
PROPERTIES WITH EXISTING ON-SITE SEWAGE TREATMENT SYSTEMS WHO
CONNECT TO MUNICIPAL SEWER WITHIN ONE YEAR FROM THE DATE THE MAIN
IS AVAILABLE TO THEIR PROPERTY. Motion passed
ITEM 15: Approve Fish House Ordinance
City Planner Wensman reviewed three amendments in the proposed ordinance update related to
accessory structures to allow for fish houses to be placed on lake lots prior to a permanent
structure being constructed.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE THREE
AMENDMENTS TO THE ACCESSORY STRUCTURE ORDINANCE: ALLOWING AN
EXCEPTION FOR FISH HOUSES THAT MEET CERTAIN STANDARDS FROM THE
LAKE ELMO CITY COUNCIL MINUTES
June 21, 2016
Page 4 of 6
REQUIREMENT THAT A BUILDING PERMIT FOR A PRINCIPAL STRUCTURE BE
ISSUED BEFORE AN ACCESSORY STRUCTURE CAN EXIST ON A LOT; STRIKING
LANGUAGE IN SECTION 154.406, SUBD. D OF THE ZONING CODE THAT ALLOWS
AN ACCESSORY STRUCTURE TO BE LOCATED NEARER A FRONT LOT LINE THAN
THE PRINCIPAL STRUCTURE BY RESOLUTION OF THE CITY COUNCIL;
AMENDING THE DEFINITION OF STORAGE OR TOOL SHED IN SECTION 154.213,
SUBD. B BY INCREASING SQUARE FOOTAGE REQUIREMENT FOR A BUILDING
PERMIT AND ADDING CLARIFYING LANGUAGE. Motion passed 4 – 1. (Pearson – nay)
Mayor Pearson, seconded by Councilmember Bloyer, moved TO ADOPT RESOLUTION
2016-47 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-138. Motion
passed 5 – 0.
ITEM 27: Tablyn Park Improvements
Administrator Handt reviewed the Parks Commission proposed improvements for Tablyn Park.
Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE THE
RECOMMENDED IMPROVEMENTS TO TABLYN PARK SO THAT STAFF MAY
OBTAIN QUOTES.
Dave Moore, 8680 Stillwater Boulevard, stated he lives across the street from Tablyn Park and
there is no parking there in the winter due to heavy use of the park. Mr. Moore also stated that
the neighbors would like to see lighting installed and suggested a guard rail at the entrance to
prevent cars from sliding into the culvert.
Brian Butler, 3631 Laverne Avenue North, stated he takes his daughter to sled at Tablyn Park in
the winter and the parking lot is packed. Mr. Butler suggested the Councilmembers visit the park
to see that more parking is needed and the park is not conducive to baseball use.
Councilmember Smith, seconded by Councilmember Fliflet, moved TO AMEND THE
PRIMARY MOTION BY ADDING: “APPROVE AN EXPENDITURE OF UP TO $46,000
FOR STAIRS TO THE PARKING LOT, ADA COMPLIANT SWITCHBACK TRAIL AND
ENTRANCE LIGHTING SO STAFF MAY OBTAIN QUOTES.” Motion passed 5 – 0.
Primary passed as amended 4 – 1. (Pearson – nay).
ITEM 28: 5th Street Irrigation Requirements
Planning Director Wensman stated that staff is seeking clarification on standards for commercial
irrigation standards. Stephen Mastey, consulting landscape architect, and Tim Malooly of Water
in Motion provided detailed information on sprinkler systems and standards. Wensman reported
that staff would continue to work with the consultants to separate public and private systems and
bring revised standards back for Council consideration.
ITEM 29: MS4 Program – Public Meeting and Approve Annual Report
LAKE ELMO CITY COUNCIL MINUTES
June 21, 2016
Page 5 of 6
City Engineer Stempski presented the highlights of the MS4 Annual Report for 2015 and
reviewed 2016 key work plan tasks. Public hearing was held with no comments from the public.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ACCEPT THE
MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) ANNUAL REPORT FOR 2015,
AND AUTHORIZE STAFF TO SUBMIT THIS REPORT TO THE MPCA BY JUNE 30,
2016. Motion passed 5 – 0.
ITEM 31: Lot Coverage Requirements as They Relate to Pools
Planning Director Wensman reviewed the lot coverage requirements for swimming pools as it
relates to impervious surfaces.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO TABLE TO THE
NEXT MEETING AND DIRECT STAFF TO LOOK FOR PAST RECORDS OF THE
ISSUE. Motion passed 4 – 0 – 1. (Pearson – abstain)
COUNCIL REPORTS
Mayor Pearson: Expressed sadness over the passing of former employee Tom Bouthilet and
acknowledged his work for the City.
Councilmember Fliflet: Recognized volunteers’ efforts at the Arts Center building, thanked
volunteers and staff for their hard work during Clean Up Day. Attended two Finance Committee
meetings, took calls from Village residents.
Councilmember Smith: Thanked volunteers for assisting with Clean Up Day, attended Finance
Committee meeting. Condolences to the family of Tom Bouthilet.
Councilmember Lundgren: Farmers Market season begins Saturday, June 25th. Reported that
the Clean Up Day was very well attended.
Councilmember Bloyer: Met with residents to discuss lake issues.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Worked with Planning Staff on a railroad crossing in the village,
attended part of the LMC conference. Received five bids in response to the Lions Park RFP.
Noted a special closed session meeting will be held on June 30th at 5:00 as that was the most
workable time and day for the majority of the City Councilmembers.
Finance Director Bendel: Reminded the Council of the July 19th Finance Committee meeting
from 5:00 – 7:00 p.m. to review department budgets.
City Attorney Sonsalla: Reported on current projects and stated that the photo of three
Councilmembers together after adjournment of a Council meeting that has been circulating on
the internet does not necessarily represent an open meeting law violation.
LAKE ELMO CITY COUNCIL MINUTES
June 21, 2016
Page 6 of 6
Planning Director Wensman: Working on development review and landscaping/irrigation
issues.
City Engineer Griffin: Reported that City construction projects are moving along smoothly.
Meeting adjourned at 11:39 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
CITY COUNCIL SPECIAL MEETING MINUTES
JULY 5, 2016
CALL TO ORDER
Mayor Pearson called the meeting to order at 6:00 p.m.
PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer, Julie Fliflet, Anne Smith, and
Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, and City Clerk Johnson.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO ENTER CLOSED SESSION.
Motion passed 5 – 0.
Councilmember Fliflet, seconded by Mayor Pearson, moved TO RETURN TO OPEN SESSION AT
6:35 P.M. Motion passed 5 – 0.
Administrator Handt stated for the record that the performance and proposed raises for the Building
Inspector, Finance Director and City Clerk were discussed during the closed session.
The City Council received information from Administrator Handt regarding the performance review of
the Fire Chief in open session. Chief Malmquist provided input to the City Council as well.
Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE PAY INCREASES
RECOMMENDED BY THE CITY ADMINISTRATOR.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved A SUBSTITUTE MOTION
TO CHANGE THE PROPOSED RAISES FOR THREE STAFF MEMBERS (FINANCE
DIRECTOR – 5.5%; CITY CLERK – 4%; BUILDING INSPECTOR – 4%) AND UPHOLD THE
CITY ADMINISTRATOR’S RECOMMENDATION FOR THE FIRE CHIEF. Motion passed 3 –
0 – 2. (Pearson, Bloyer – present/not voting)
Primary motion as substituted passed 3 – 0 – 2. (Pearson, Bloyer – present/not voting)
Meeting adjourned at 6:55 p.m.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
JULY 5, 2016
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning
Director Wensman, and City Clerk Johnson.
APPROVAL OF AGENDA
Items 5, 6 and 7 were moved to the Regular Agenda. Items 8 and 14 were postponed to the next
meeting.
Councilmember Lundgren, seconded by Councilmember Bloyer, moved TO APPROVE THE
AGENDA AS AMENDED. Motion passed 5 – 0.
ACCEPT MINUTES
Minutes of the May 17, 2016 Regular Meeting were accepted as presented and June 28, 2015
Special Meeting were accepted with a correction in the call to order time.
PUBLIC COMMENTS/INQUIRIES
Virginia Pleban, 8245 59th Street North, spoke about courtesy and the City to show more interest
in the maintenance of the rain gardens.
Pat Dean, 8028 Hill Trail North, commented on the history of Lake Demontreville and Lake
Olson lake levels and no wake ordinances.
PRESENTATIONS
None
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Accept Fire Department Report
4. Approve Vacating Watermain Easements on Property Located at 8574 Eagle Point Circle
North, Lake Elmo, Washington County, MN PID #33.029.21.43.0004
9. Approve Appointment of Election Judges for 2016 Primary and General Elections –
Resolution 2016-52
10. Approve Resolution Declaring the PT Fire Department Administrative Assistant Position a
Firefighter Position – Resolution 2016-56
11. 2016 Street, Drainage and Utility Improvements – Change Order No. 1
12. Inwood Trunk Watermain Improvements – Change Order No. 1
Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0.
LAKE ELMO CITY COUNCIL MINUTES
JULY 5, 2016
Page 2 of 5
ITEM 5: Approve Ordinance to Amend Article XV: Land Usage; Chapter 154:
Zoning Code; Section 205: Fencing Regulations; Subd. 6.: Easement Encroachment
of the Lake Elmo Code of Ordinances to Allow Administrative Approval of
Encroachment Agreements – Ordinance 08-140; Resolution 2016-57
Planning Director Wensman explained that the purpose of the proposed ordinance is to
streamline the process and reduce the cost to homeowners.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO APPROVE THE
ORDINANCE AMENDMENT TO CHAPTER 154: ZONING CODE; SECTION 205:
FENCING REGULATIONS; SUBD. (D)(6) , TO ALLOW APPROVAL OF A FENCE
EASEMENT ENCROACHMENT AGREEMENT BY THE PLANNING DIRECTOR OR
HIS/HER DESIGNEE AND DIRECT STAFF TO REVIEW THE FEE AND BRING BACK
A RECOMMENDATION FOR REDUCING THE FEE AS SOON AS PRACTICAL. Motion
passed 5 – 0.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO ADOPT
RESOLUTION 2016-57 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-
140. Motion passed 5 – 0.
ITEM 6: Approve Ordinance to Amend Section 10.99 Penalties of the Lake Elmo Code of
Ordinances
City Attorney Sonsalla reported on recent changes made by the legislature related to fees.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ADOPT
ORDINANCE 08-141, AMENDING THE CITY OF LAKE ELMO ORDINANCES
PERTAINING TO ADMINISTRATIVE CITATIONS AND CIVIL PENALTIES. Motion
passed 5 – 0.
ITEM 7: Approve Renaming Layton Avenue to Wildflower Drive
Council received clarification on the specific location of the street to be renamed.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE
RENAMING OF LAYTON AVENUE NORTH, WEST OF 39TH STREET TO CONNECTION
OF WILDFLOWER DRIVE, TO WILDFLOWER DRIVE. Motion passed 5 – 0.
ITEM 13: Approve Amending the Comprehensive Land Use Plan Planned Land Use
Category for Rural Single Family Such That the City Council Can Allow Connection to the
Sanitary Sewer System Where Practical
Planning Director Wensman presented his report and maps depicting the location of properties
that would be affected.
Mayor Pearson, seconded by Councilmember Fliflet, moved TO APPROVE RESOLUTION
2016-50 AMENDING THE CITY OF LAKE ELMO COMPREHENSIVE LAND USE PLAN
LAKE ELMO CITY COUNCIL MINUTES
JULY 5, 2016
Page 3 of 5
AMENDING THE RURAL SINGLE FAMILY LAND USE CATEGORY TO FIX
INCORRECT ZONING CODE REFERENCES, CREATING A NEW LAND USE
CATEGORY CALLED RURAL SINGLE FAMILY – SEWERED, AND REGUIDING OF
AREAS CURRENTLY GUIDED AS RURAL SINGLE FAMILY THAT ARE WITHIN A
MUSA TO RURAL SINGLE FAMILY – SEWERED. Motion passed 4 – 1. (Lundgren –
nay)
ITEM 15: Public Hearing on Moratorium Extension
Planning Director Wensman presented background information on the existing residential
development moratorium, noting that it is due to expire on July 22, 2016.
Councilmember Smith, seconded by Councilmember Fliflet, moved TO OPEN THE PUBLIC
HEARING AT 7:56 P.M. Motion passed 5 – 0.
Administrator Handt noted correspondence received from attorney Bradley Gunn.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO CLOSE THE
PUBLIC HEARING AT 7:57 P.M. Motion passed 5 – 0.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO ADOPT
ORDINANCE 08-146, AN INTERIM ORDINANCE EXTENDING THE MORATORIUM
ON RESIDENTIAL DEVELOPMENT WITHIN THE STAGE ONE DEVELOPMENT
AREA AND ALL DEVELOPMENT ACTIVITY WITHIN THE STAGE TWO AND THREE
DEVELOPMENT AREAS AS DESCRIBED BY THE LAKE ELMO COMPREHENSIVE
PLAN. Motion passed 3 – 2. (Pearson, Bloyer – nay)
Mayor Pearson stated he is not pro-development but is looking out for the taxpayers.
Councilmember Bloyer stated that he is opposed to limiting a land owner’s opportunities to
develop their property when many people count on that investment for retirement.
Councilmember Smith, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION
2016-59 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-146. Motion
passed 5 – 0.
ITEM 16: Funding Request for Fishing with Deputies Event
Administrator Handt presented the request for funding assistance for an event to be conducted by
the Washington County Sheriff’s Department. City Attorney Sonsalla stated she believes it
would be an acceptable expenditure.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO APPROVE UP TO
$1,000 FOR THE WASHINGTON COUNTY SHERIFF’S OFFICE KIDS FISHING
EVENT. Motion passed 5 – 0.
ITEM 17: Stormwater Ordinance Amendment – Consideration to Reinstate the 1% Rule
Provisions
LAKE ELMO CITY COUNCIL MINUTES
JULY 5, 2016
Page 4 of 5
City Engineer Griffin provided an overview of the 1% rule for stormwater regulation and the
Minimal Impact Design Standards performance goals. Griffin recommended that the Council
take no action or refer the issue a professional consultant for analysis.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO REFER THE 1%
RULE TO THE ENVIRONMENTAL COMMITTEE FOR REVIEW AND
RECOMMENDATIONS TO THE CITY COUNCIL. Motion passed 5 – 0.
ITEM 18: Ordinance 08-143, An Ordinance Amending the Lake Elmo City Code of
Ordinance by Amending the City’s Provisions Related to the City Council
Administrator Handt presented minor changes recommended correct some conflicting
provisions.
Councilmember Lundgren, seconded by Mayor Pearson, moved TO ADOPT ORDINANCE
08-143 AMENDING CHAPTER 31 OF THE CITY CODE OF ORDINANCES. Motion
passed 5 – 0.
Mayor Pearson, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION
2016-54 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-143. Motion
passed 5 – 0.
ITEM 19: Direct Parks Commission to Work on Plans for a Neighborhood Park in the
Savona Neighborhood and Include This Project in the 2017 CIP
Administrator Handt reviewed the parkland dedication area and reported that a resident has
requested the City install a neighborhood park.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO DIRECT THE
PARKS COMMISSION TO WORK ON PLANS FOR A NEIGHBORHOOD PARK IN THE
SAVONA NEIGHBORHOOD THIS FALL TO BE BUILD NEXT YEAR. Motion passed 3 –
1 – 1. (Pearson – nay; Bloyer – present/not voting)
Mayor Pearson stated that the Parks Commission should be allowed to work on this without
direction from the City Council.
ITEM 20: Consideration Regarding Whether Any Action Needs to be Taken Regarding
Employee Complaint Against Councilmember Bloyer That Was Found to be Unsustained
by the City Attorney
City Attorney Sonsalla summarized her findings of the complaint made against Councilmember
Bloyer.
Christine Nelson, 2871 Legion Avenue North, stated that the repeated unfounded complaints are
wasting taxpayer money.
Dick Weir, 3645 Laverne Avenue North, stated that the conduct of another Councilmember has
been similar to what Councilmember Bloyer is being accused of.
LAKE ELMO CITY COUNCIL MINUTES
JULY 5, 2016
Page 5 of 5
Barry Weeks, 3647 Lake Elmo Avenue North, stated that he didn’t see anything at the meeting
referenced in the complaint that is worthy of a complaint.
Councilmember Bloyer read a statement commenting on the complaint.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO ADOPT A
RESOLUTION CENSURING COUNCILMEMBER BLOYER. Motion passed 3 – 1 – 1.
(Pearson – nay; Bloyer – abstain)
COUNCIL REPORTS
Mayor Pearson: Thanked the Lake Elmo Rotary for providing ice cream at the 4th of July Kids
Parade.
Councilmember Fliflet: Thanked Steve Johnson and the Lake Elmo Rotary for organizing the
Lake Elmo 4th of July Kids Parade. There is a request in the Fresh weekly email for kids to
volunteer to help with rain gardens. Thanked Councilmember Lundgren for her work on the
Farmers Market.
Councilmember Smith: No report.
Councilmember Lundgren: Farmers Market is held Saturdays 8:00 – 11:30 a.m. and is seeing
a good turnout.
Councilmember Bloyer: Met with resident Virginia Pleban to discuss rain gardens, expressed
sadness over the library vote and warned that lake issues may be brought up again, urgi ng that
residents be given plenty of notice.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Thanked Neil and Deb Krueger for a tour of their business. Working on
budget drafts and announced the new Public Works Director has started on July 1st.
City Clerk Johnson: Attended Washington County election training and completed Secretary of
State training to administer the City’s elections.
City Attorney Sonsalla: Drafted the moratorium extension and revisions to other documents.
Planning Director Wensman: No report.
City Engineer Griffin: Construction will be starting in front of the Lake Elmo Inn while it is
closed and noted that the county has installed a webcam to allow the public to view the progress.
Meeting adjourned at 10:33 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk
CITY OF LAKE ELMO
PROCLAMATION
WHEREAS: Mike Bouthilet joined the City of Lake Elmo on November 22, 1985 as a
General Maintenance Operator, and
WHEREAS: During the course of his 30+ years of service, Mike was promoted to Public
Works Superintendent; and
WHEREAS: Mike has guided his department through the expansion of miles of City streets
and large public infrastructure projects; and
WHEREAS: Mike has given his own personal time on many occasions to assist with projects
and events in the City’s parks; and
NOW, THEREFORE BE IT RESOLVED, in recognition of his 30 years of service to the
citizens of Lake Elmo, the Lake Elmo City Council and the Lake Elmo Parks Commission, we
offer our sincerest congratulations to Mike Bouthilet and extend our heartfelt thanks, and our
fondest wishes for a happy, healthy and extremely long retirement.
Signed this 19th day of July, 2016.
_____________________________
Mike Pearson
Mayor
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: Approve Disbursements in the amount of
$1,770,637.86
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ............................... City Administrator
- Report/Presentation…………………………………………City
Administrator
- Questions from Council to Staff .............. Mayor Facilitates
- Call for Motion ................................ Mayor & City Council
- Discussion ........................................ Mayor & City Council
- Action on Motion ..................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $1,770,637.86
City Council Meeting [Consent Agenda Item 3]
July 19, 2016
-- page 2 --
SUMMARY AND ACTION REQUESTED: As part of its Consent
Agenda, the City Council is asked to approve disbursements in the
amount of $1,770,637.86. No specific motion is needed as this is
recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
BACKGROUND INFORMATION/STAFF REPORT: The City of
Lake Elmo has the fiduciary responsibility to conduct normal business
operations. Below is a summary of current claims to be disbursed and
paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $
15,648.56
Payroll Taxes to IRS & MN Dept of
Revenue 07/07/16
ACH $
7,198.40 Payroll Retirement to PERA 07/07/16
ACH $
1,200.00 Payroll Retirement to ICMA 07/07/16
DD7273-
DD7328
$
40,921.41 Payroll (Direct Deposits) 07/07/16
44540-44600 $
1,181,434.77 Account Payable 07/19/16
City Council Meeting [Consent Agenda Item 3]
July 19, 2016
-- page 3 --
2775-2777 $
180.00 Library Card Reimbursement 07/19/16
ACH $
3,781.25 Bond Payment, 2009B 07/15/16
ACH $
383,185.00 Bond Payment, 2013A 07/15/16
ACH $
75,538.75 Bond Payment, 2014A 07/15/16
ACH $
61,549.72 Bond Payment, 2015A 07/15/16
TOTAL $
1,770,637.86
RECOMMENDATION: Based on the aforementioned, the staff
recommends the City Council approve as part of the Consent Agenda
the aforementioned disbursements in the amount of $1,770,637.86.
ATTACHMENTS:
1. Accounts Payable – check registers
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM #4
MOTION
AGENDA ITEM: June 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Kristina Handt, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item………………………………………...City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the June 2016 Financial Reporting Packet. No specific motion is needed as
this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
June 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016
Budget.
City Council Meeting [Consent Agenda Item #4]
July 19, 2016
-- page 2 --
GENERAL FUND:
Revenues:
Total revenue for the month was 93.2% above budget for the month bringing the year to date to
55.2% better than budget. The most significant budget to actual revenue variances are as
follows:
• The annual recycling grant proceeds of $15.7k were received in June but were budgeted
to be received later in the year.
• Cable Franchise revenue was 118.3% above the budgeted amount due to the Cities
increased share of the franchise revenue.
Expenses:
Total expenses for the month were 72.8% below budget for June bringing the year to date
expenses to 31.1% lower than budget.
The following summarizes variances of note:
General:
• General Government expenses were 16.9% higher than budget for the month bringing the
year to date expenses to 26.1% higher than budget. This was primarily due legal
expenses far exceeding budget and the 3M litigation costs were the cause.
• Total Public Safety expenses were 85.0% lower than budget for the month bringing the
year to date expenses to 52.6% lower than budget. This was primarily due to not yet
having received the billing from WA Cty for Policing Services for the first half of the
year. .
• Public Works – The total Public Works expenses were 84.7% lower than budget for the
month bringing year to date expenses to 54.5% better than budget. This is primarily
due to the Seal Coating and Cracking filling to not yet having received the progress
billings as anticipated in the budget. The project is on schedule and costs will be within
the budgeted amounts. This is just a timing issue.
In summary, the June revenues were 93.2% better than budget and the expenses were 72.8%
lower than budget resulting in a net income of 103.3% better than budget. On a year to date
basis, the revenues are 26.1% above budget and the expenses were 31.1% less than budget
resulting in a net income of 75.7% better than budget year to date.
City Council Meeting [Consent Agenda Item #4]
July 19, 2016
-- page 3 --
LIBRARY FUND:
The net income for the Library Fund for the month of June was $1.6k over budget (10.7%)
bringing the year to date to $54.9 better than budget. The ending cash balance as of the end of
June is $150.6k.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached June Financial Report.
ATTACHMENT:
1. June Financial Reports
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM #5
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through June 2016 outlining work performed on behalf
of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent
Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats – 1
Sales collected and viewed – 13
Taxpayer inquiries – 3
Miscellaneous inquiries - 1
Inspections – Residential – 101; Commercial – 1
Building permit reviews – 24
Pictures taken – 105
Other work performed included:
Monthly meeting with County residential and commercial supervisors
Input of all inspection and permit work
City Council Meeting [Consent Agenda Item #5]
July 19, 2016
-- page 2 --
Perform sales verifications and land value analysis using MLS and other resources
Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the June 2016 monthly assessor report.
MAYOR AND COUNCIL COMMUNICATION
DATE: 07/19/2016
CONSENT
ITEM #: 6
AGENDA ITEM: Building Department Report
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly building department report. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Below is a snapshot of the year to date statistics through June 2016.
Comparison data is also include from prior years for new home single family construction and
total permitting activity. Attached are the system summary reports breaking out this information
further, including the statistics related to the inspection activity.
2016 2015* 2014
New homes 112 46 12
Total valuation $36,269,774 $16,281,534 $7,380,282
Average home value $328,837 $353,946 $615,024
Total Permit Valuation YTD $49,902,370 $20,093,527 $9,953,075
*Includes one home rebuild due to fire
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the June 2016 monthly building permit report.
ATTACHMENTS:
1. Valuation Report
2. Permits Issued & Fees Report
3. Inspection statistic report for June 2016
MAYOR AND COUNCIL COMMUNICATION
DATE: 07/19/2016
CONSENT
ITEM #: 8
AGENDA ITEM: Amending the Lake Elmo City Code of Ordinances Related to Building
and Fire Code Regulations
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Sarah Sonsalla, City Attorney
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept and approve the Ordinance to Amend Building Regulations.
No specific motion is needed, as this is recommended to be part of the overall approval of the
Consent Agenda.
STAFF REPORT: The City Code of Ordinances related to Building and Fire Code Regulations
have been updated to reflect current state code language and statutes.
RECOMMENDATION: Based on the aforementioned, staff recommends the City Council
accept amending the Lake Elmo City Code of Ordinances Related to Building and Fire Code
Regulations.
ATTACHMENTS:
1. Amended Building Regulations
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-147
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES RELATED TO BUILDING AND
FIRE CODE REGULATIONS
SECTION 1. The City Council of the City of Lake Elmo hereby amends Section 115.001 of the City Code
by deleting the existing language and replacing it with the following:
§ 115.001 STATE BUILDING CODE ADOPTION BY REFERENCE.
The Minnesota State Building Code, as adopted by the Commissioner of Labor and Industry pursuant to
Minnesota Statutes Chapter 326B, including all of the amendments, rules and regulations established,
adopted and published from time to time by the Minnesota Commissioner of Labor and Industry, through
its Building Codes and Standards Unit, is hereby adopted by reference with the exception of the optional
chapters, unless specifically adopted in this Section. The Minnesota State Building Code is hereby
incorporated in this Section as if fully set out herein and shall be known as the “Lake Elmo Building
Code”.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Section 115.002 of the City Code
by deleting the existing language and replacing it with the following:
§ 151.002 APPLICATION, ADMINISTRATION, AND ENFORCEMENT.
The application, administration, and enforcement of the Building Code shall be in accordance with
Minnesota State Building Code. The Building Code shall be enforced within the extraterritorial limits
permitted by Minnesota Statutes Section 326B.121, subdivision 2(d).
The code enforcement agency of the City is called the “Lake Elmo Building Department.” The Building
Code shall be enforced by the City Building Official, as the Building Official is designated by the City to
administer the code in accordance with Minnesota Statutes 326B.133, subdivision 1.
SECTION 3. The City Council of the City of Lake Elmo hereby amends Section 115.003 of the City Code
by deleting the existing language and replacing it with the following:
§ 151.03 PERMITS, INSPECTIONS, AND FEES.
(A) The issuance of permits, conducting of inspections and the collection of fees shall be as
authorized in Minnesota Rules Chapter 1300. Permit fees shall be assessed for work governed by this
Section in accordance with the city’s fee schedule. In addition, a surcharge fee shall be collected on all
permits issued for work governed by this Section in accordance with Minnesota Statutes 326B.148,
subdivision 1.
(B) No permit as required by the Building Code shall be issued, until the fees prescribed have been
paid, nor shall an amendment to a permit be approved until the additional fees, if any, due to an increase
in the estimated cost of the building or structure have been paid.
(C) Plan review fees shall be 65 percent of the building permit fee. Investigation fees for work
started without a permit shall be equal to the permit fee.
(D) Plan review fees for similar plans shall be 25 percent of the normal building permit fee.
(E) The plan checking fee shall be paid by the applicant to the city.
(F) Permits shall be required for moving structures within, out, or through the city. Structure
moving permit fees shall be as established by the city’s fee schedule.
(G) An escrow administration fee in an amount established the city’s fee schedule shall be paid
before a permit is issued for all permits requiring escrow in accordance with Section 151.022 of this
Code.
SECTION 4. The City Council of the City of Lake Elmo hereby amends Section 151.015 of the City Code
by deleting the stricken language and adding the underlined language as follows:
§ 151.015 GENERALLY.
(A) Permits required. No person, firm, or corporation shall erect, construct, enlarge, alter, repair,
move, improve, remove, convert, or demolish any building or structure in the city or cause these actions
to be done without first obtaining a separate building permit for each building or structure as required by
the State Building Code as adopted by this chapter.
(B) Fees established.
(1) Fees shall be as provided by City Council ordinance, as amended from time to time, and
shall be attached as Appendix A of the code.
(2) (a) The Building Official shall utilize the chart of estimated construction costs as annually
provided by the Minnesota Department of Administration Labor and Industry, State Building Codes and
Standards Division Building Codes and Standards Unit, to compute building valuations for the purposes
of establishing the permit fees of the city.
(b) Specific fees are set forth from time to time by resolution of the City Council.
(C) Double fee. If any construction is undertaken in the absence of a permit required by this code to
be issued as a prerequisite to building construction, the permit fee shall be double the stated amount.
(D) Building demolition fees. All building or structures prepared for demolition within the city
require a demolition permit.
(E) Surcharge. In addition to the permit fees required, the applicant shall pay a surcharge to be
remitted to the Minnesota Department of Administration as prescribed by M.S. § 16B.70, as it may be
amended from time to time.
SECTION 5. The City Council of the City of Lake Elmo hereby amends Section 151.017, paragraph (G) of
the City Code by deleting the stricken language and adding the underlined language as follows:
§ 151.017 EXCAVATION AND GRADING PERMITS.
(G) Submission requirements. All grading and excavation permit applications shall be accompanied by
the following information:
(1) The legal description of the property;
(2) The required fee as set forth in the city’s fee schedule by Chapter 70 of the Uniform
Building Code, as it may be amended from time to time;
(3) Evidence of ownership or an interest in the property;
(4) Existing and proposed final grades utilizing 2 foot contour intervals;
(5) A survey showing the location and elevation of all roads, utilities, and structures which
may be impacted by the proposal;
(6) A tree survey showing all trees having a caliper of 6 inches or greater and a tree
preservation plan;
(7) A landscaping and site restoration plan;
(8) A development concept plan indicating how the recontoured parcel may be developed in a
manner consistent with this chapter and the Comprehensive Plan;
(9) A drainage plan which includes any engineering work for stormwater retention which may
be necessary;
(10) An erosion control plan indicating the type and location of erosion measures to be used;
(11) A traffic analysis showing how the materials will be removed from or delivered to the site;
(12) Two copies of all available soil borings together with boring location maps and any other
soil information pertinent to improvements;
(13) The other information as may be required by the city;
(14) Schedule of building construction phasing on permit site;
(15) Hours of operation; and
(16) Duration of activity.
SECTION 6. The City Council of the City of Lake Elmo hereby amends Section 151.020 of the City Code
by deleting the stricken language and adding the underlined language as follows:
§ 151.020 EXTERIOR FINISH.
All residential buildings shall have the exterior finished within 1 year of the date of the permit was
issued. The exterior of all structures must be finished within six months from the date of commencement
of construction of the structure. The Building Official may extend the completion date for large scale
projects or demonstrated hardship.
SECTION 7. The City Council of the City of Lake Elmo hereby amends the City Code by repealing Section
151.021, Expiration, in its entirety.
SECTION 8. The City Council of the City of Lake Elmo hereby amends Section 151.025 of the City Code
by deleting the stricken language and adding the underlined language as follows:
§ 151.025 INCOMPATIBLE STRUCTURES.
(A) Referral by Inspector and Clerk Building Official and City Administrator. Whenever an
application is filed with the city for a building permit for any structure to be built, enlarged, or altered
within, or moved in or into the city, and the Building Inspector Building Official finds that the
application, plans, and specifications, and the plot plan submitted (the application papers) comply with
the code of the city except that the application papers provide for a structure, the exterior design,
appearance, and functional plan which the Building Inspector and the Clerk Building Official and City
Administrator feel may be so at variance or so similar with the exterior design, appearance, and functional
plan of structures in the neighborhood and same zoning district of the proposed structure as to cause a
material depreciation generally to property in the neighborhood, then the Building Inspector Building
Official shall within 10 days after the receipt of the application papers, file the papers and the opinion in
writing, signed by the Building Inspector and the Clerk Building Official and City Administrator, with the
Planning Commission.
(B) Call of hearing. Within 10 days after the receipt of the application papers and opinions, the
Clerk City Administrator shall give notice to each member of Planning Commission and to the public by
publication in the official paper and to any other persons the Clerk City Administrator deems advisable,
of a hearing to be held by the Planning Commission with respect to the application. The notice shall state
the purpose of the hearing and the location of the structure. Notice to the applicant shall be by registered
mail at least 3 days in advance of the hearing, provided appearance at the hearing shall constitute a waiver
of any defect in the notice of the hearing. The hearing on the application shall be held not less than 1
week nor more than 2 weeks after receipt of the application by the city.
(C) Hearing and findings. Before or during the hearing, each member of the Planning Commission
may view the premises upon which the structure is located or to be located, and at the hearing the
Commission shall examine the application papers and hear the applicant. It may also hear any citizens of
the neighborhood and other individuals who request to be heard. Within 48 hours of the close of the
hearing, the Commission shall, pursuant to a majority vote of all the members of the Commission, file
written findings of the fact. It shall determine whether the exterior design, appearance, and functional
plan of the structure is or is not at a variance or so similar with the exterior design, appearance, and
functional plan of structures constructed or in the course of construction in the neighborhood of the
proposed structures, (in the same zoning district) as to cause material depreciation generally to property in
the neighborhood. The Commission shall further make a recommendation that the application be
accordingly granted or denied. The finding, determination, and recommendation shall be in writing,
signed on behalf of the Planning Commission by its Chair. The Clerk City Administrator shall file a
certified copy of the finding, determination, and recommendation with the Building Official and shall
mail a copy to the applicant. The application papers, the written opinions, and the findings,
determinations, and recommendations of the Planning Commission shall immediately be presented by the
Clerk City Administrator to the Council at its next regular meeting. Further action with respect to the
application shall be held in abeyance pending order and direction of the Council. In that case, no permit
with respect to the application shall be issued except upon order and direction of the Council.
SECTION 9. The City Council of the City of Lake Elmo hereby amends the City Code by repealing Section
151.026, Suspension or Revocation, in its entirety.
SECTION 10. The City Council of the City of Lake Elmo hereby amends Section 151.027, paragraph (B) of
the City Code by deleting the stricken language and adding the underlined language as follows:
§ 151.027 CONSTRUCTION SITE EROSION CONTROL.
(B) Site grading.
(1) Submission requirements. All applications for a building permit shall include a plot or site
plan detailing the proposed finished grades of the site at all building corners and all lot corners. All
grades proposed shall be consistent with the approved grading plan for the subdivision in which the
building site is located.
(2) As built grades certification. No certificate of occupancy shall be issued Amounts
collected by the city and held in escrow as security to ensure completion of construction projects for any
structure until the for any activity which requires a permit shall be held until the builder or the property
owner have has provided the city with a certificate of a registered surveyor or civil engineer attesting to
the “as built” grades of all building corners and site corners; and, the certificate shows all the grades to be
consistent with the plot or site plan attached to the building permit application.
SECTION 11. The City Council of the City of Lake Elmo hereby amends the City Code by repealing Section
151.040, Fire Detection System Required, in its entirety.
SECTION 12. The City Council of the City of Lake Elmo hereby amends Section 151.041 of the City Code
by deleting the stricken language and adding the underlined language as follows:
§ 151.041 FIRE PREVENTION AND PROTECTION AND SAFETY DEVICES.
(A) Generally. Building owners shall comply with the following regulations on or before 1-1-2002
for existing commercial structures, and prior to the issuance of a certificate of occupancy for new
commercial structures.
(1) Floor plans. A building floor plan shall be provided to the Lake Elmo Fire Chief. The
floor plan shall satisfy the following requirements:
(a) It shall illustrate, to scale, each floor and basement area;
(b) It shall illustrate locations for the electrical main panel and shut offs, gas utility
locations and shut offs, water main shut offs, sprinkler system valves, and main shut offs;
(c) It shall illustrate the locations of all smoke detectors, fire alarms, fire alarm pulls, fire
extinguishers, alarm indicator panels, and main alarm panels;
(d) It shall illustrate the location of stairwells, emergency exits, interior doorways, attic
access, firewall locations, firewall attic access, and roof access; and
(e) Any other information as deemed necessary and reasonable by the Lake Elmo Fire
Chief.
(2) Hazardous material list. The Lake Elmo Fire Chief shall be provided a list of all
hazardous materials/chemicals stored in the commercial structure and/or on the commercial property, a
drawing to scale which provides the quantities of the materials/chemicals, and a material data sheet for
each hazardous material/chemical. Hazardous material lists shall be updated annually and when
shipments of new or seasonal chemicals/materials are received.
(3) Standpipes. All commercial buildings in excess of 1 story shall install Fire Department
standpipe connections in stairwells with connections to the standpipe located on each floor landing area.
A standpipe shall satisfy the following requirements.
(a) It shall be constructed of a minimum of 3 inch piping with a 2 and ½ inch outlet for
the Fire Department.
(b) It shall have a minimum flow capacity of 250 gallons per minute.
(c) It shall have connection threads that are consistent with the standards contained in the
“National Standard Hose Threads” regulation.
(4) Exit signs. All commercial structures with sleeping quarters shall install lighted exit signs
above and on the side of doors at floor level on the door handle side of the frame.
(5) Smoke detectors. Smoke detectors shall be required in all commercial structures. Smoke
detectors shall be connected to the fire alarm system for proper notification of the Fire Department when
an alarm occurs.
(6) Annunciator panel. The annunciator panel for heat, smoke, and fire alarm shall clearly
show the location of the particular alarm or alarms that have tripped.
(7) Effective date. Division (A) shall be effective the day following its publication or on the
day following the publication of an Ordinance Summary approved by the Lake Elmo City Council.
(B) Lock boxes.
(1) Lock boxes shall be required on all new commercial structures in Lake Elmo.
(2) The lock box shall be mounted in an easily accessible location near the main entrance of
the structure or as otherwise approved in writing by the Lake Elmo Fire Chief.
(3) The lock box shall contain all keys necessary to gain access to the commercial structure as
well as access to interior areas of the structure.
(4) The Lake Elmo Fire Chief shall be contacted when access to a lock box is requested by the
property owner in order to change keys for various building locks.
(A) State fire code adopted. The Minnesota State Fire Code, as adopted by the Commissioner of
Labor and Industry pursuant to Minnesota Statutes Chapter 299F.011, including all of the amendments,
rules and regulations established, and appendix chapters as outlined below, adopted and published from
time to time by the Minnesota Commissioner of Public Safety, through its fire marshal division is hereby
adopted by reference and incorporated in this section as completely as if set out in full. A person desiring
a permit as required by the Minnesota State Fire Code shall submit an application to the Fire Code
Official along with any fee required by the city fee schedule.
(B) Appendix chapters adopted. The following appendix chapters as identified in the Minnesota
State Fire Code are hereby adopted and incorporated:
(1) Appendix C: Fire Hydrant Locations and Distribution;
(2) Appendix D: Fire Apparatus Access Roads;
(3) Appendix H: Hazardous Materials Management Plan (HMMP) and Hazardous Materials
Inventory Statement (HMIS) Instructions;
(4) Appendix I: Fire Protection Systems – Noncompliant Conditions;
(5) Appendix K: Fires or Barbeques on Balconies or Patios; and
(6) Appendix L: Emergency Responder Radio Coverage
(C) Use of the terms in the Fire Code. Wherever the word “jurisdiction” is used in the Minnesota
State Fire Code, it shall mean the City of Lake Elmo. Where the term “fire code official” is used in the
Minnesota State Fire Code, it shall mean the city’s Building Official.
(D) Duties and responsibilities of the Fire Code Official. The Fire Code Official or his or her
authorized representative shall have the following duties and responsibilities:
(1) Enforcement of the provisions of this Section;
(2) May order the establishment of fire lanes on public or private property as may be necessary
in order to ensure that the travel of fire equipment is not be impeded or interfered with, and that access to
fire hydrants and buildings is not blocked off. When a fire lane has been ordered to be established, it shall
be marked by a sign bearing the words “No Parking — Fire Lane” or a similar message. If the sign is in
private property, it shall be erected and maintained by the property owner at the property owner’s
expense. Such sign must be installed within 30 days after notification by the Fire Code Official that a fire
lane must be established. Thereafter, no person shall park a vehicle or otherwise occupy or obstruct the
fire lane; and
(3) Keeping on file with the city all statutes and regulations applicable to this section.
(E) Fire Inspections. In order to ensure the health, safety, and public welfare, the city will inspect
existing facilities in accordance with established policy. A fire service fee will be charged in accordance
with the city’s fee schedule for new construction, additions and alterations where a building permit is
required.
(F) Lock boxes. Lock boxes are required on all new commercial structures in the city. They shall
meet the following requirements:
(1) The lock box must be mounted in an easily accessible location near the main entrance of
the structure or as otherwise approved in writing by the Fire Chief;
(2) The lock box must contain all keys necessary to gain access to the commercial structure as
well as access to interior areas of the structure; and
(3) The Fire Chief must be contacted when access to a lock box is requested by the property
owner in order to change keys for various building locks.
(G) Hazardous material list. With respect to commercial properties, the property owner must
provide the Fire Chief with the following information related to hazardous materials and chemicals on the
property. This information must be updated annually and when shipments of new or seasonal hazardous
materials or chemicals are received on the property
(1) A list of all hazardous materials and chemicals stored in the structure(s) and on the
property;
(2) A drawing to scale which provides the quantities of the materials and chemicals; and
(3) A material data sheet for each hazardous material or chemical.
SECTION 13. The City Council of the City of Lake Elmo hereby amends Section 151.085, paragraph (M) of
the City Code by deleting the stricken language as follows and relettering the remaining paragraphs in
Section 151.085:
§ 151.085 SWIMMING POOLS; GENERALLY.
(M) Safety equipment. Every swimming pool shall be equipped with 1 or more throwing ring buoys
not more than 15 inches in diameter and having 50 feet (or the diagonal measurement of pool - whichever
is larger) of 3/16 inch nylon line (or equivalent) attached.
SECTION 14. Effective Date. This ordinance shall become effective immediately upon adoption and
publication in the official newspaper of the City of Lake Elmo.
SECTION 15. Adoption Date. This Ordinance No. ____ was adopted on this _____ day of
_____________, 2016, by a vote of __ Ayes and __ Nays.
LAKE ELMO CITY COUNCIL
___________________________________
Mike Pearson, Mayor
ATTEST:
_________________________________
Julie Johnson, City Clerk
This Ordinance ________ was published on the _____ day of _________________, 2016.
STAFF REPORT
DATE: July 19, 2016
CONSENT
ITEM #: 9
MOTION
TO: Mayor and City Council
FROM: Kristina Handt, City Administrator
REVIEWED BY: Chief Greg Malmquist, Fire Chief
Cathy Bendel, Finance Director
AGENDA ITEM: 2016 Paid On Call Firefighter Pay Increases
BACKGROUND:
Typically, in the past the paid on call firefighters have received the same base percentage increase as
other City employees. It was an oversight that staff failed to include them in the previous pay increases
presented to Council.
ISSUE BEFORE COUNCIL:
Should the proposed wage increases be approved for the City of Lake Elmo paid on call firefighters?
PROPOSAL DETAILS/ANALYSIS:
Attached is an updated pay rate sheet for our paid on call firefighters. These rates represent a 5.5%
increase over current rates. Firefighters are paid monthly so staff is proposing the attached pay rates go
into effect for July.
FISCAL IMPACT:
The 2016 budget contains $20,000 for wage adjustments. $6,709.63 was allocated during the four
previous wage adjustments. This increase will have an impact of about $2,500 for the rest of 2016
assuming an average number of calls.
OPTIONS:
1) Approve the pay adjustments as presented
2) Approve different pay adjustments
3) Do not approve any pay adjustments
RECOMMENDATION:
If removed from the consent agenda:
Motion to approve the 2016 paid on call firefighter pay adjustments as presented.
7/7/16
RATES OF PAY
• CALL PAY = $12.81/hr
o Certified EMT’s shall receive an additional $1.11 per hour.
o Certified ENGINEERS shall receive an additional $1.11 per hour.
o Officers shall receive an additional $1.11 per hour.
• TRAINING and MEETING PAY = $11.70/hr.
o Probationary Incentive Pay = $551.50
• OFFICERS PAY =
o ASSISTANT CHIEF (1) - $2349.83/year
o CAPTAINS (4) - $1567.99/year
o LIEUTENANTS (2) - $784.00/year
• DUTY CREW/STANDBY PAY - $2.20 per hour.
YEAR END
INCENTIVE
PAY
BASED ON YEAREND PERCENTAGE TOTALS
26% - Less than 31% = $441.20 51% - Less than 61% = $634.77
31% - Less than 41% = $496.36 61% - Less than 71% = $716.96
41% - Less than 51% = $579.62 71% & ABOVE = $827.26
PAY RATES EFFECTIVE JULY 1, 2016
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM # 10
AGENDA ITEM: Old Village Phase 2 Street, Drainage and Utility Improvements – Resolution
Authorizing Condemnation Proceedings
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Sarah Sonsalla, City Attorney
Chad Isakson, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering/City Attorney.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider
approving a Resolution authorizing acquisition of permanent and temporary easements by eminent
domain and approval of appraised values of the easements as required to complete the Old Village Phase
2 Street, Drainage and Utility Improvements.
PROJECT BACKGROUND: As part of the Downtown (Old Village) Phase 2 Street, Drainage and
Utility Improvements a concrete sidewalk is proposed to be constructed along the south boulevard of 30th
Street North. In order to implement the improvements, permanent and temporary construction easements
are needed from the properties primarily along the south side of 30th Street North. Through a Cooperative
Agreement the City has authorized Washington County to implement the improvements including
engineering design, construction administration, testing, right-of-way and easement acquisition, including
the use of eminent domain, and retaining a contractor for project construction.
Washington County has identified the required permanent and temporary easements, has obtained
professional appraised values of the easements and has made offers of compensation to each property
owner in an attempt to reach agreement to have the easements voluntarily conveyed. At this time,
however, there remain two properties for which the acquisition of the easements have not been successful.
It is therefore the opinion of the project team that it is necessary for the council to initiate condemnation
proceedings in order to ensure that the improvements can be completed before the end of the construction
City Council Meeting [Consent Agenda Item 10]
July 19, 2016
-- page 2 --
season. Should the council initiate condemnation proceedings the County would continue negotiations in
an effort to acquire the easements through a voluntary agreement.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, a Resolution authorizing acquisition of permanent and temporary easements by eminent domain
and approval of appraised values of the easements as required to complete the Old Village Phase 2 Street,
Drainage and Utility Improvements. If removed from the consent agenda, the recommended motion for
the action is as follows:
“Move to Approve Resolution No. 2016-61 authorizing acquisition by eminent domain and approval of
appraised values of easements needed for the Old Village Phase 2 Street, Drainage and Utility
Improvements”.
ATTACHMENT(S):
1. Resolution Authorizing Acquisition by Eminent Domain for the Old Village Phase 2 Street,
Drainage and Utility Improvements.
2. Resolution Exhibit A – Three Easement Parcel Sketches.
483106v1 DDS LA515-9
1
CITY OF LAKE ELMO
WASHINGTON COUNTY
MINNESOTA
RESOLUTION NO. 2016-__
RESOLUTION AUTHORIZING
ACQUISITION BY EMINENT DOMAIN AND APPROVAL OF APPRAISED VALUES
OF EASEMENTS NEEDED FOR OLD VILLAGE PHASE 2 STREET, DRAINAGE AND
UTILITY IMPROVEMENTS
WHEREAS, the City Council has authorized the project titled Old Village Phase 2 Street,
Drainage and Utility Improvements, Project No. 2016.124 (the “Project”), as thoroughly
described in the Feasibility Report prepared by Focus Engineering, Inc., dated March 2016 and
amended in May 2016, incorporated by reference herein; and
WHEREAS, the Project area includes 500 feet south of 30th Street to County State Aid
Highway (CSAH) 14, 30th Street from Lake Elmo Avenue to Lisbon Avenue North, 34th Street
from Lake Elmo Avenue to 150-feet west, 35th Street from Lake Elmo Avenue to the dead end,
and 36th Street from Lake Elmo Avenue to 200-feet west; and
WHEREAS, the Project’s scope includes improvements necessary to reconstruct streets,
improve stormwater drainage conveyance, extend municipal sanitary sewer service, replace aged
water distribution system facilities, and complete landscape and streetscape improvements; and
WHEREAS, because the Project involves the reconstruction of Lake Elmo Avenue
(CSAH 17), the City has partnered with Washington County to perform the work; and
WHEREAS, the City Council finds that it is necessary for the City to acquire certain
permanent easements and temporary construction easements (collectively, the “Easements”)
depicted in Exhibit A attached hereto in order to install and maintain the Project; and
61
483106v1 DDS LA515-9
2
WHEREAS, on behalf of the City, the County has engaged a qualified independent
consultant to provide an opinion of damages caused by the Easement acquisitions from each
impacted property; and
WHEREAS, on behalf of the City, the County has made offers of compensation to the
landowners for the Easements consistent with the independent opinions of damages; and
WHEREAS, on behalf of the City, the County has been diligently working with the
landowners of the impacted properties to reach agreements to voluntarily convey the necessary
easements along those streets within the City’s jurisdiction, including without limitation, 30th
Street; and
WHEREAS, despite the County’s efforts, agreements to convey certain easements that
are necessary for the Project have yet to be reached with the following landowners:
•Northern Natural Gas Company (PID#2402921120008)
•Timothy J. & Diana M. Danielson (PID#2402921210008)
WHEREAS, the City Council finds that it is reasonably necessary, proper, and
convenient, and in the interest of the general welfare that the City acquire by eminent domain
title to and possession of the Easements in furtherance of the Project; and
WHEREAS, the City Council finds that the construction schedule for the Project makes it
necessary to acquire title to and possession of the Easements prior to the filing of the final report
of the condemnation commissioners to be appointed by the district court; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo
in regular meeting assembled that:
1.The acquisition of the Easements is necessary and for a public purpose in furtherance of
the Project;
483106v1 DDS LA515-9
3
2. The law firm of Kennedy & Graven, Chartered, is authorized and directed to take all steps
necessary on behalf of the City to acquire through eminent domain the Easements that are
not acquired by voluntary negotiation, including filing an action in eminent domain and
using the quick take procedure under Minn. Stat. § 117.042;
3.The appraised values for the Easements adequately reflect the fair market values thereof
and are hereby approved for the purposes of Minn. Stat. § 117.042.
Passed and duly adopted this 19th day of July, 2016, by the City Council of the City of Lake Elmo,
Minnesota.
Mike Pearson, Mayor
ATTEST:
________________________________
Julie Johnson, City Clerk
483106v1 DDS LA515-9
1
EXHIBIT A
Depiction of Easements
[attached]
PropertyBoundary
ConstructionLimits30TH ST. N.30TH ST. N.
ExistingR/W Line
TemporaryTemporaryEasementEasement = 1050 SF = 1050 SF
LI
S
B
O
N
A
V
E
.
N
.
LI
S
B
O
N
A
V
E
.
N
.
ExistingR/W Line
ExistingR/W Line
Northern_Natural_Gas_111715
±
Washington County Public Works DepartmentSurvey and Land Management Division
prepared by:
0 4020
Feet
30th Street N.Easement Acquistion
Northern Natural Gas Property2402921120008Total Parcel +/- 7500 SF
TOTAL NEW RW 0 SFTOTAL TE 1050 SF
PropertyBoundary
ConstructionLimits
3 0 T H S T . N .3 0 T H S T . N .Existing R/W = 1850 SFExisting R/W = 1850 SF
TemporaryTemporaryEasementEasement = 2480 SF = 2480 SF
NewR/W Line
ExistingR/W Line
New R/W = 1276 SFNew R/W = 1276 SF
danielson_102515
±
Washington County Public Works DepartmentSurvey and Land Management Division
prepared by:
0 4020
Feet
30th Street N.Easement Acquistion
Danielson Property2402921210008Total Parcel +/- 32,800 SF
TOTAL NEW RW 1276 SFTOTAL TE 2480 SF
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM # 11
AGENDA ITEM: 2016 Street, Drainage, and Utility Improvements – Pay Request No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 2 for the 2016
Street, Drainage, and Utility Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the
amount of $322,633.40. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $31,659.76.
City Council Meeting [Consent Agenda Item 2
July 19, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council consider approving, as part of the Consent Agenda,
Pay Request No. 2 for the 2016 Street, Drainage, and Utility Improvements project. If removed
from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to Hardrives, Inc. in the amount of $322,633.40 for the
2016 Street, Drainage, and Utility Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 2.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER: CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6‐7‐8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION: FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
4/18/2016
9/30/2016
REVISED DAYS
REMAINING
165
0
92
8/12/2016
ORIGINAL DAYS
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
2
6/30/20166/1/2016FROM
2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS
PROJECT NO. 2015.129
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
HARDRIVES, INC.
14475 QUIRAM DRIVE
ROGERS, MN 55374
ATTN: MICHAEL LEUER, PROJECT MANAGER
CONTRACT TIME
TOTALS $32,976.55 $0.00 $322,633.40
NET CHANGE $32,976.55
$31,659.765.0%
$278,901.99
$0.00
$633,195.15
1 7/5/2016 $32,976.55 $1,222,586.88
$633,195.15
No.Approval
Date
Amount $1,189,610.33
Additions Deductions $32,976.55
7/12/2016
FOCUS Engineering, inc.PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 2
2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2015.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$9,000.00 $9,000.00 0.00 $0.00 0.00 $0.00
2 LS 1
$1,284.36 $1,284.36 0.00 $0.00 0.00 $0.00
3 LF 4,428
$1.00 $4,428.00 0.00 $0.00 3,825.00 $3,825.00
4 EA 20
$64.22 $1,284.40 0.00 $0.00 0.00 $0.00
5 EA 11
$26.76 $294.36 0.00 $0.00 0.00 $0.00
6 EA 3
$16.05 $48.15 0.00 $0.00 0.00 $0.00
7 LF 97
$3.48 $337.56 0.00 $0.00 0.00 $0.00
8 SY 29
$3.24 $93.96 0.00 $0.00 0.00 $0.00
9 CY 2,854
$13.73 $39,185.42 0.00 $0.00 0.00 $0.00
10 CY 400
$7.57 $3,028.00 0.00 $0.00 0.00 $0.00
11 RS 19
$54.06 $1,027.14 0.00 $0.00 0.00 $0.00
12 CY 2,035
$14.60 $29,711.00 0.00 $0.00 0.00 $0.00
13 CY 400
$14.60 $5,840.00 0.00 $0.00 0.00 $0.00
14 CY 655
$27.03 $17,704.65 0.00 $0.00 0.00 $0.00
15 TN 53
$19.46 $1,031.38 0.00 $0.00 0.00 $0.00
16 TN 164
$22.49 $3,688.36 0.00 $0.00 0.00 $0.00
17 TN 511
$52.65 $26,904.15 0.00 $0.00 0.00 $0.00
18 TN 680
$47.40 $32,232.00 0.00 $0.00 0.00 $0.00
19 GAL 301
$1.96 $589.96 0.00 $0.00 0.00 $0.00
20 SY 29
$15.00 $435.00 0.00 $0.00 0.00 $0.00
21 LF 1,265
$2.48 $3,137.20 0.00 $0.00 0.00 $0.00
22 HR 15
$0.01 $0.15 0.00 $0.00 0.00 $0.00
23 EA 1
$540.55 $540.55 0.00 $0.00 0.00 $0.00
24 EA 5
$324.33 $1,621.65 0.00 $0.00 0.00 $0.00
25 LF 1,025
$7.57 $7,759.25 0.00 $0.00 0.00 $0.00
26 EA 10
$216.22 $2,162.20 0.00 $0.00 0.00 $0.00
27 EA 6
$216.22 $1,297.32 0.00 $0.00 0.00 $0.00
28 LF 196
$5.41 $1,060.36 0.00 $0.00 0.00 $0.00
29 CY 543
$15.00 $8,145.00 0.00 $0.00 0.00 $0.00
30 SY 3,163
$1.55 $4,902.65 0.00 $0.00 0.00 $0.00
31 EA 11
$42.81 $470.91 0.00 $0.00 0.00 $0.00
32 EA 3
$32.11 $96.33 0.00 $0.00 0.00 $0.00
$209,341.42 $0.00 $3,825.00
33 LS 1
$9,000.00 $9,000.00 0.00 $0.00 1.00 $9,000.00
34 LS 1
$1,284.36 $1,284.36 0.00 $0.00 0.50 $642.18
35 LF 4,775
$1.00 $4,775.00 0.00 $0.00 3,019.00 $3,019.00
36 EA 7
$64.22 $449.54 0.00 $0.00 0.00 $0.00
37 EA 3
$324.33 $972.99 0.00 $0.00 4.00 $1,297.32
38 EA 3
$259.47 $778.41 0.00 $0.00 6.00 $1,556.82
39 EA 18
$26.76 $481.68 0.00 $0.00 21.00 $561.96
40 EA 10
$16.05 $160.50 0.00 $0.00 2.00 $32.10
41 LF 30
$12.97 $389.10 0.00 $0.00 20.00 $259.40
42 SF 124
$2.16 $267.84 0.00 $0.00 245.00 $529.20
43 LF 305
$1.84 $561.20 0.00 $0.00 210.00 $386.40
44 LF 97
$2.32 $225.04 0.00 $0.00 62.00 $143.84
45 LF 480
$3.24 $1,555.20 0.00 $0.00 480.00 $1,555.20
46 SY 5,224
$1.62 $8,462.88 0.00 $0.00 4,000.00 $6,480.00
47 SY 230
$2.16 $496.80 0.00 $0.00 230.00 $496.80
48 SY 47
$5.41 $254.27 0.00 $0.00 47.00 $254.27
49 CY 3,074
$13.73 $42,206.02 0.00 $0.00 2,000.00 $27,460.00
50 CY 375
$7.57 $2,838.75 0.00 $0.00 134.00 $1,014.38
51 RS 19
$54.06 $1,027.14 0.00 $0.00 19.00 $1,027.14
52 CY 1,962
$14.87 $29,174.94 762.00 $11,330.94 1,962.00 $29,174.94
53 CY 375
$14.87 $5,576.25 0.00 $0.00 134.00 $1,992.58
54 CY 630
$27.03 $17,028.90 230.00 $6,216.90 630.00 $17,028.90
55 TN 490
$52.65 $25,798.50 0.00 $0.00 0.00 $0.00
56 TN 653
$47.40 $30,952.20 567.90 $26,918.46 567.90 $26,918.46
57 GAL 290
$1.96 $568.40 70.00 $137.20 70.00 $137.20
58 SY 230
$15.00 $3,450.00 297.00 $4,455.00 297.00 $4,455.00
59 LF 1,150
$2.48 $2,852.00 0.00 $0.00 0.00 $0.00
60 SY 62
$46.02 $2,853.24 68.00 $3,129.36 68.00 $3,129.36
61 LF 3,240
$6.64 $21,513.60 3,150.00 $20,916.00 3,150.00 $20,916.00
62 LF 345
$10.17 $3,508.65 333.00 $3,386.61 333.00 $3,386.61
REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS)
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (RECONSTRUCT AREAS) (EV)
SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV)
CLASS 6 AGGREGATE BASE (CV) (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
SAW & SEAL STREET (40' INTERVALS)
6" CONCRETE DRIVEWAY PAVEMENT
CONCRETE RIBBON CURB
SURMOUNTABLE CONCRETE CURB & GUTTER
PRECAST CONCRETE HEADWALL (DRAIN TILE)
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
DIVISION 2 ‐ KELVIN AVENUE NORTH ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
SUBTOTAL ‐ DIVISION 1
SILT FENCE
BIOROLL DITCH CHECK
CLEARING
GRUBBING
SALVAGE MAILBOX
SALVAGE SIGN
TRAFFIC CONTROL
SILT FENCE
CLASS 6 AGGREGATE BASE (CV) (P)
SAW & SEAL STREET (40' INTERVALS)
STREET SWEEPING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
CLEAN CULVERT
4" PVC PERF EDGE DRAIN W/ BACKFILL & WRAP
DRAINTILE CLEANOUT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
BIOROLL DITCH CHECK
SALVAGE MAILBOX
SALVAGE SIGN
SAWCUT BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (RECONSTRUCT AREAS) (EV)
SUBGRADE PREPARATION
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ KIRKWOOD AVENUE NORTH
MOBILIZATION
SELECT GRANULAR BORROW (STREETS) (CV) (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV)
PATCH GRAVEL DRIVEWAY
AGGREGATE SHOULDERING
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
SALVAGE WOODEN FENCE
SALVAGE BRICK PAVERS
SAWCUT BITUMINOUS PAVEMENT
SAWCUT CONCRETE PAVEMENT
REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
SUBGRADE PREPARATION
SELECT GRANULAR BORROW (STREETS) (CV) (P)
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
63 LF 56
$12.84 $719.04 108.00 $1,386.72 108.00 $1,386.72
64 HR 20
$0.01 $0.20 0.00 $0.00 0.00 $0.00
65 EA 2
$540.56 $1,081.12 0.00 $0.00 0.00 $0.00
66 EA 1
$324.33 $324.33 0.00 $0.00 1.00 $324.33
67 LF 861
$7.57 $6,517.77 0.00 $0.00 0.00 $0.00
68 LF 36
$28.11 $1,011.96 0.00 $0.00 36.00 $1,011.96
69 EA 2
$259.47 $518.94 0.00 $0.00 2.00 $518.94
70 EA 8
$216.22 $1,729.76 0.00 $0.00 0.00 $0.00
71 EA 4
$270.28 $1,081.12 0.00 $0.00 0.00 $0.00
72 LF 12
$5.41 $64.92 0.00 $0.00 0.00 $0.00
73 CY 702
$15.00 $10,530.00 0.00 $0.00 0.00 $0.00
74 SY 929
$1.55 $1,439.95 0.00 $0.00 0.00 $0.00
75 SY 2,300
$3.00 $6,900.00 0.00 $0.00 0.00 $0.00
76 EA 18
$42.81 $770.58 0.00 $0.00 0.00 $0.00
77 EA 10
$32.11 $321.10 0.00 $0.00 0.00 $0.00
78 LF 10
$82.25 $822.50 0.00 $0.00 0.00 $0.00
79 SF 124
$4.42 $548.08 0.00 $0.00 0.00 $0.00
$253,844.77 $77,877.19 $166,097.01
80 EA 1
$1,059.49 $1,059.49 0.00 $0.00 1.00 $1,059.49
81 LF 3
$1,097.33 $3,291.99 0.00 $0.00 0.00 $0.00
82 LF 892
$53.42 $47,650.64 0.00 $0.00 874.50 $46,715.79
83 LF 53
$53.95 $2,859.35 0.00 $0.00 47.50 $2,562.63
84 LF 221
$42.54 $9,401.34 0.00 $0.00 136.00 $5,785.44
85 EA 5
$265.95 $1,329.75 0.00 $0.00 5.00 $1,329.75
86 EA 5
$344.87 $1,724.35 0.00 $0.00 5.00 $1,724.35
87 EA 2
$4,492.02 $8,984.04 0.00 $0.00 2.00 $8,984.04
88 EA 2
$1,291.93 $2,583.86 0.00 $0.00 2.00 $2,583.86
89 EA 2
$3,027.12 $6,054.24 0.00 $0.00 2.00 $6,054.24
90 LB 1,104
$3.68 $4,062.72 0.00 $0.00 842.00 $3,098.56
$89,001.77 $0.00 $79,898.15
91 EA 1
$3,481.18 $3,481.18 0.00 $0.00 1.00 $3,481.18
92 LF 3
$1,189.22 $3,567.66 0.00 $0.00 0.00 $0.00
93 LF 535
$38.06 $20,362.10 0.00 $0.00 535.00 $20,362.10
94 LF 20
$53.95 $1,079.00 0.00 $0.00 20.00 $1,079.00
95 LF 266
$42.54 $11,315.64 0.00 $0.00 216.00 $9,188.64
96 EA 6
$265.95 $1,595.70 0.00 $0.00 6.00 $1,595.70
97 EA 6
$344.87 $2,069.22 0.00 $0.00 6.00 $2,069.22
98 EA 1
$4,492.02 $4,492.02 0.00 $0.00 1.00 $4,492.02
99 EA 1
$1,291.93 $1,291.93 0.00 $0.00 1.00 $1,291.93
100 LB 315
$4.32 $1,360.80 0.00 $0.00 172.00 $743.04
$50,615.25 $0.00 $44,302.83
101 LS 1
$15,000.00 $15,000.00 0.00 $0.00 0.50 $7,500.00
102 LS 1
$1,926.54 $1,926.54 0.00 $0.00 0.00 $0.00
103 LF 207
$1.00 $207.00 0.00 $0.00 0.00 $0.00
104 EA 23
$90.98 $2,092.54 0.00 $0.00 0.00 $0.00
105 EA 1
$324.33 $324.33 0.00 $0.00 1.00 $324.33
106 EA 1
$259.46 $259.46 0.00 $0.00 1.00 $259.46
107 EA 31
$26.76 $829.56 0.00 $0.00 31.00 $829.56
108 EA 5
$16.05 $80.25 0.00 $0.00 0.00 $0.00
109 LF 750
$0.29 $217.50 0.00 $0.00 0.00 $0.00
110 LF 435
$2.07 $900.45 0.00 $0.00 452.50 $936.68
111 LF 152
$2.22 $337.44 0.00 $0.00 150.00 $333.00
112 EA 27
$162.46 $4,386.42 0.00 $0.00 27.00 $4,386.42
113 SY 377
$5.55 $2,092.35 0.00 $0.00 357.19 $1,982.40
114 SY 137
$7.70 $1,054.90 0.00 $0.00 127.39 $980.90
115 CY 500
$7.00 $3,500.00 25.00 $175.00 25.00 $175.00
116 SY 18,800
$2.89 $54,332.00 0.00 $0.00 18,800.00 $54,332.00
117 CY 909
$5.65 $5,135.85 909.00 $5,135.85 909.00 $5,135.85
118 RS 55
$310.00 $17,050.00 55.00 $17,050.00 55.00 $17,050.00
119 TN 1,611
$50.07 $80,662.77 0.00 $0.00 0.00 $0.00
120 TN 1,611
$45.98 $74,073.78 1,411.00 $64,877.78 1,411.00 $64,877.78
121 GAL 951
$1.96 $1,863.96 100.00 $196.00 100.00 $196.00
122 SY 367
$15.00 $5,505.00 331.00 $4,965.00 331.00 $4,965.00
123 SY 91
$46.02 $4,187.82 108.00 $4,970.16 108.00 $4,970.16
SILT FENCE
1" TYPE "K" COPPER WATER SERVICE
6" RES. SEAT GATE VALVE & BOX
MJ DIP COMPACT FITTINGS
SUBTOTAL ‐ DIVISION 4
1" CURB STOP WITH BOX
RECLAIM EX. BIT. AND BASE MATERIALS, 8" DEPTH (P)
HAUL OUT EXCESS RECLAIMED MATERIAL (LV) (P)
SUBGRADE PREPARATION OF RECLAIMED SURFACE
SAWCUT CONCRETE PAVEMENT
DIVISION 5 ‐ STONEGATE 1ST ADDITION ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
1" CORPORATION STOP
1" CURB STOP WITH BOX
HYDRANT EXTENSION
SUBTOTAL ‐ DIVISION 3
6" HYDRANT ASSEMBLY (8'‐6" BURY)
6" RES. SEAT GATE VALVE & BOX
12" RES. SEAT GATE VALVE & BOX
MJ DIP COMPACT FITTINGS
DIVISION 4 ‐ KELVIN AVENUE NORTH ‐ LATERAL WATER MAIN
HYDRANT EXTENSION
12" DIP, CL. 52 WATERMAIN
INSTALL SALVAGED BRICK PAVERS
SUBTOTAL ‐ DIVISION 2
6" DIP, CL. 52 WATERMAIN
1" TYPE "K" COPPER WATER SERVICE
DIVISION 3 ‐ KELVIN AVENUE NORTH ‐ TRUNK WATER MAIN
CONNECT TO EXISTING WATERMAIN
INSTALL WOODEN FENCE
B618 CONCRETE CURB & GUTTER
REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS)
SUBGRADE EXCAVATION (RECLAIM AREAS) (EV)
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
REMOVE MANHOLE OR CATCH BASIN CASTING
12"X8" WET TAP
8" DIP, CL. 52 WATERMAIN
6" DIP, CL. 52 WATERMAIN
6" HYDRANT ASSEMBLY (8'‐6" BURY)
1" CORPORATION STOP
INLET PROTECTION
CLEARING
GRUBBING
SALVAGE MAILBOX
SALVAGE SIGN
SALVAGE LANDSCAPE ROCK (ISLANDS) (P)
SAWCUT BITUMINOUS PAVEMENT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
6" CONCRETE DRIVEWAY PAVEMENT
STREET SWEEPING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
SODDING
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
CLEAN CULVERT
4" PVC PERF EDGE DRAIN W/ BACKFILL & WRAP
12" CORRUGATED STEEL PIPE CULVERT
12" CORRUGATED STEEL PIPE APRON
DRAINTILE CLEANOUT
PRECAST CONCRETE HEADWALL (DRAIN TILE)
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
124 LF 4,025
$2.48 $9,982.00 0.00 $0.00 0.00 $0.00
125 CY 15
$86.49 $1,297.35 0.00 $0.00 13.50 $1,167.62
126 CY 57
$27.03 $1,540.71 0.00 $0.00 28.00 $756.84
127 LS 1
$3,546.04 $3,546.04 0.00 $0.00 1.00 $3,546.04
128 EA 23
$627.69 $14,436.87 0.00 $0.00 0.00 $0.00
129 EA 4
$474.07 $1,896.28 0.00 $0.00 0.00 $0.00
130 EA 8
$560.15 $4,481.20 0.00 $0.00 0.00 $0.00
131 EA 15
$172.81 $2,592.15 0.00 $0.00 0.00 $0.00
132 LF 10
$0.01 $0.10 0.00 $0.00 0.00 $0.00
133 LF 12,140
$10.65 $129,291.00 11,547.00 $122,975.55 11,547.00 $122,975.55
134 HR 30
$0.01 $0.30 3.00 $0.03 3.00 $0.03
135 CY 1,466
$15.00 $21,990.00 561.00 $8,415.00 561.00 $8,415.00
136 SY 7,007
$3.00 $21,021.00 0.00 $0.00 0.00 $0.00
137 EA 31
$42.81 $1,327.11 0.00 $0.00 0.00 $0.00
138 EA 5
$32.11 $160.55 0.00 $0.00 0.00 $0.00
139 LF 750
$1.58 $1,185.00 0.00 $0.00 0.00 $0.00
$490,767.58 $228,760.37 $306,095.62
140 LS 1 $3,500.00
$3,500.00 0.00 $0.00 0.00 $0.00
141 LS 1 $1,070.30
$1,070.30 0.00 $0.00 0.00 $0.00
142 EA 8 $90.98
$727.84 0.00 $0.00 0.00 $0.00
143 LF 80 $4.55
$364.00 0.00 $0.00 0.00 $0.00
144 EA 6 $114.23
$685.38 0.00 $0.00 0.00 $0.00
145 SY 4,900 $1.60
$7,840.00 0.00 $0.00 0.00 $0.00
146 LS 1 $1,214.34
$1,214.34 0.00 $0.00 0.00 $0.00
147 LF 136 $10.48
$1,425.28 0.00 $0.00 0.00 $0.00
148 TN 637 $51.01
$32,493.37 0.00 $0.00 0.00 $0.00
149 GAL 282 $1.96
$552.72 0.00 $0.00 0.00 $0.00
150 EA 1 $627.69
$627.69 0.00 $0.00 0.00 $0.00
151 EA 4 $760.91
$3,043.64 0.00 $0.00 0.00 $0.00
152 EA 1 $740.51
$740.51 0.00 $0.00 0.00 $0.00
153 HR 4 $0.01
$0.04 0.00 $0.00 0.00 $0.00
154 CY 30 $24.65
$739.50 0.00 $0.00 0.00 $0.00
155 SY 138 $5.30
$731.40 0.00 $0.00 0.00 $0.00
$55,756.01 $0.00 $0.00
156 LS 1 $3,500.00
$3,500.00 0.00 $0.00 0.00 $0.00
157 LS 1 $1,070.30
$1,070.30 0.00 $0.00 0.00 $0.00
158 SY 4,090 $1.60
$6,544.00 0.00 $0.00 0.00 $0.00
159 EA 5 $274.15
$1,370.75 0.00 $0.00 0.00 $0.00
160 TN 531 $51.48
$27,335.88 0.00 $0.00 0.00 $0.00
161 GAL 236 $1.96
$462.56 0.00 $0.00 0.00 $0.00
162 HR 4 $0.01
$0.04 0.00 $0.00 0.00 $0.00
$40,283.53 $0.00 $0.00
TOTALS ‐ BASE CONTRACT $1,189,610.33 $306,637.56 $600,218.60
CHANGE ORDER NO. 1
CO1‐2 LS 1.0 $1,000.00 $1,000.00 1.00 $1,000.00 1.0 $1,000.00
CO1‐2 LF 1,179.0 $19.45 $22,931.55 1,179.00 $22,931.55 1,179.0 $22,931.55
CO1‐3 EA 11.0 $330.00 $3,630.00 11.00 $3,630.00 11.0 $3,630.00
CO1‐4 EA 2.0 $295.00 $590.00 2.00 $590.00 2.0 $590.00
CO1‐5 EA 5.0 $825.00 $4,125.00 5.00 $4,125.00 5.0 $4,125.00
CO1‐6 EA 2.0 $350.00 $700.00 2.00 $700.00 2.0 $700.00
TOTALS ‐ CHANGE ORDER NO. 1 $32,976.55 $32,976.55 $32,976.55
TOTALS ‐ REVISED CONTRACT $1,222,586.88 $339,614.11 $633,195.15
REMOBILIZATION
4" PERFORATED EDGE DRAIN WITH BACKFILL & WRAP
SAW & SEAL STREET (40' INTERVALS)
RIPRAP
SEDIMENT REMOVAL (LV)
MODIFY STORM STRUCTURE 104
CATCH BASIN CASTING R‐3067‐V
INSTALL SALVAGED LANDSCAPE ROCK (ISLANDS) (P)
SUBTOTAL ‐ DIVISION 5
DIVISION 6 ‐ HIGHLAND TRAIL NORTH ‐ STREETS
MOBILIZATION
STREET SWEEPING
IMPORT AND PLACE TOPSOIL (LV)
SODDING
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
MANHOLE CASTING R‐1642‐B
SOLID (2'X3'X1.0' HT) CONCRETE CB SECTION
MINOR STRUCTURE REPAIR
RECONSTRUCT DRAINAGE STRUCTURE
B418 CONCRETE CURB & GUTTER
REMOVE & REPAVE BITUMINOUS FLUME
SPOT BITUMINOUS CURB REPLACEMENT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C)
BITUMINOUS MATERIAL FOR TACK COAT
CATCH BASIN CASTING R‐3067‐V
TRAFFIC CONTROL
INLET PROTECTION
REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER
REMOVE MANHOLE OR CATCH BASIN CASTING
MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P)
SUBTOTAL ‐ DIVISION 6
DIVISION 7 ‐ JAMELY AVENUE NORTH ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
CATCH BASIN CASTING R‐3250‐1
CATCH BASIN CASTING R‐3501‐TR
STREET SWEEPING
IMPORT AND PLACE TOPSOIL (LV)
SODDING
SUBTOTAL ‐ DIVISION 7
DRAINTILE CLEANOUT
PRECAST CONCRETE HEADWALL
CORE DRILL INTO EXISTING STORM SEWER
CONNECT TO EXISTING DRAINTILE
MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P)
ADJUST VALVE BOX (WATER)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C)
BITUMINOUS MATERIAL FOR TACK COAT
STREET SWEEPING
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM # 12
AGENDA ITEM: Inwood Trunk Watermain Improvements – Pay Request No. 3
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 3 for the
Inwood Trunk Watermain Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Northdale Construction Company, Inc., the Contractor for the project, has submitted Partial Pay
Estimate No. 3 in the amount of $362,750.77. The request has been reviewed and payment is
recommended in the amount requested. In accordance with the contract documents, the City has
retained 5% of the total work completed. The amount retained is $56,408.18.
City Council Meeting [Consent Agenda Item X]
July 19, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay
Request No. 3 for the Inwood Trunk Watermain Improvements project. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 3 to Northdale Construction Company, Inc. in the amount
of $362,750.77 for the Inwood Trunk Watermain Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 3
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER: CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6‐7‐8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION: FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
No.Approval
Date
Amount $1,411,737.31
Additions Deductions $2,200.00
$1,128,163.65
1 7/5/2016 $2,200.00 $1,413,937.31
$1,128,163.65
$0.00
$709,004.70
$56,408.185.0%
CONTRACT TIME
TOTALS $2,200.00 $0.00 $362,750.77
NET CHANGE $2,200.00
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
3
6/30/20166/1/2016FROM
INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS
PROJECT NO. 2014.130
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
NORTHDALE CONSTRUCTION COMPANY, INC.
9760 71ST STREET NE
ALBERTVILLE, MN 55301
ATTN: PHILIP LESNAR
3/23/2016
9/30/2016
REVISED DAYS
REMAINING
191
0
92
8/26/2016
ORIGINAL DAYS
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
7/8/2016
FOCUS Engineering, inc.PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 3
INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.130
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $64,800.00 $64,800.00 0.00 $0.00 1.00 $64,800.00
2 LS 1 $22,945.00 $22,945.00 0.25 $5,736.25 0.75 $17,208.75
3 LF 600 $4.13 $2,478.00 0.00 $0.00 200 $826.00
4 EA 6 $750.00 $4,500.00 0.00 $0.00 0 $0.00
5 EA 10 $104.50 $1,045.00 0.00 $0.00 0 $0.00
$95,768.00 $5,736.25 $82,834.75
1 EA 1 $7,483.75 $7,483.75 0 $0.00 0 $0.00
2 EA 2 $13,187.61 $26,375.22 0 $0.00 1 $13,187.61
3 EA 11 $4,431.40 $48,745.40 3 $13,294.20 9 $39,882.60
4 LF 6 $1,628.80 $9,772.80 0 $0.00 3.5 $5,700.80
5 EA 10 $2,476.08 $24,760.80 3 $7,428.24 9 $22,284.72
6 EA 3 $2,920.05 $8,760.15 1 $2,920.05 2 $5,840.10
7 EA 2 $4,117.60 $8,235.20 0 $0.00 2 $8,235.20
8 EA 19 $10,711.98 $203,527.62 5 $53,559.90 14 $149,967.72
9 EA 3 $709.63 $2,128.89 0 $0.00 3 $2,128.89
10 EA 3 $775.20 $2,325.60 0 $0.00 3 $2,325.60
11 LF 100 $50.97 $5,097.00 0 $0.00 81 $4,128.57
12 LF 75 $63.87 $4,790.25 37 $2,363.19 122.5 $7,824.08
13 LF 96 $70.32 $6,750.72 20 $1,406.40 42 $2,953.44
14 LF 28 $108.70 $3,043.60 0 $0.00 25.75 $2,799.03
15 LF 25 $126.98 $3,174.50 5 $634.90 35 $4,444.30
16 LF 11,015 $74.75 $823,371.25 3,413 $255,121.75 8,726 $652,268.50
17 LB 5,810 $10.74 $62,399.40 2,152 $23,112.48 7,003 $75,212.22
18 LS 1 $49,462.20 $49,462.20 0 $12,365.55 0.75 $37,096.65
19 LS 1 $7,000.00 $7,000.00 0 $1,260.00 0.85 $5,950.00
20 EA 18 $156.02 $2,808.36 0 $0.00 0 $0.00
$1,310,012.71 $373,466.66 $1,042,230.02
1 LF 60 $15.00 $900.00 0 $0.00 14 $210.00
2 LF 60 $31.11 $1,866.60 0 $0.00 8 $248.88
$2,766.60 $0.00 $458.88
1 EA 2 $165.00 $330.00 0 $0.00 0 $0.00
2 EA 13 $220.00 $2,860.00 2 $440.00 2 $440.00
$3,190.00 $440.00 $440.00
TOTALS ‐ BASE CONTRACT $1,411,737.31 $379,642.91 $1,125,963.65
CHANGE ORDER NO. 1
CO1‐1 EA 2 $500.00 $1,000.00 2 $1,000.00 2 $1,000.00
CO1‐2 EA 1 $1,200.00 $1,200.00 1 $1,200.00 1 $1,200.00
TOTALS ‐ CHANGE ORDER NO. 1 $2,200.00 $2,200.00 $2,200.00
TOTALS ‐ REVISED CONTRACT $1,413,937.31 $381,842.91 $1,128,163.65
SALVAGE AND REINSTALL MAILBOX
18" FLARED END SECTION
1" CURB STOP AND CURB BOX
CLEAR AND GRUB TREE
DITCH CHECK
SUBTOTAL ‐ DIVISION 1
DIVISION 2 ‐ WATERMAIN
CONNECT TO EXISTING 8" WATERMAIN
CONNECT TO EXISTING 16" WATERMAIN
12" GATE VALVE AND BOX
1" CORPORATION STOP WITH FUSIBLE SADDLE
HYDRANT
6" GATE VALVE AND BOX
8" GATE VALVE AND BOX
16" BUTTERFLY VALVE AND BOX
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE, MACHINE SLICED
HYDRANT EXTENSION
1" COPPER WATER SERVICE PIPE
6" DUCTILE IRON WATERMAIN PIPE, CLASS 52
8" DUCTILE IRON WATERMAIN PIPE, CLASS 52
12" DUCTILE IRON WATERMAIN PIPE, CLASS 52
16" DUCTILE IRON WATERMAIN PIPE, CLASS 52
16" HDPE DIPS DR11 WATERMAIN, DIRECTIONAL DRILL
DUCTILE IRON FITTINGS
HORIZONTAL DIRECTIONAL DRILLING BORE PITS
WATER SERVICE CONNECTION PITS
TRIVIEW TEST STATION MARKER
SUBTOTAL ‐ DIVISION 2
SUBTOTAL ‐ DIVISION 4
DIVISION 4 ‐ STREET CONSTRUCTION
DIVISION 3 ‐ STORM SEWER
SALVAGE CONCRETE PIPE CULVERT
INSTALL SALVAGED PIPE CULVERT
SALVAGE AND REINSTALL SIGN
SUBTOTAL ‐ DIVISION 3
HYDRANT OFFSET
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM # 13
AGENDA ITEM: Inwood Booster Station Improvements – Pay Request No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 2 for the
Inwood Booster Station Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Magney Construction, Inc., the Contractor for the project, has submitted Partial Pay Estimate No.
2 in the amount of $85,823.00. The request has been reviewed and payment is recommended in
the amount requested. In accordance with the contract documents, the City has retained 5% of
the total work completed. The amount retained is $9,200.20.
City Council Meeting [Consent Agenda Item X]
July 19, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay
Request No. 2 for the Inwood Booster Station Improvements project. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to Magney Construction, Inc. in the amount of
$85,823.00 for the Inwood Booster Station Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 2
PARTIAL PAY ESTIMATE NO.2
INWOOD BOOSTER STATION IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $55,000.00 $55,000.00 0.50 $27,500.00 1.00 $55,000.00
2 LS 1 $700.00 $700.00 0.00 $0.00 0.60 $420.00
3 LF 240 $3.00 $720.00 0.00 $0.00 120 $360.00
4 LS 1 $2,000.00 $2,000.00 0.00 $0.00 1 $2,000.00
5 EA 1 $1,000.00 $1,000.00 0.00 $0.00 1 $1,000.00
6 HR 10 $105.00 $1,050.00 0.00 $0.00 0 $0.00
7 LS 1 $4,800.00 $4,800.00 0.00 $0.00 0 $0.00
$65,270.00 $27,500.00 $58,780.00
8 EA 3 $1,500.00 $4,500.00 0.00 $0.00 3 $4,500.00
9 LF 65 $50.00 $3,250.00 0.00 $0.00 65 $3,250.00
10 LF 100 $120.00 $12,000.00 0.00 $0.00 100 $12,000.00
11 LB 344 $16.00 $5,504.00 0.00 $0.00 344 $5,504.00
$25,254.00 $0.00 $25,254.00
12 LF 15 $50.00 $750.00 0.00 $0.00 0 $0.00
13 LF 130 $50.00 $6,500.00 0.00 $0.00 0 $0.00
14 EA 1 $1,500.00 $1,500.00 0.00 $0.00 0 $0.00
15 EA 2 $3,000.00 $6,000.00 0.00 $0.00 0 $0.00
16 CY 10 $160.00 $1,600.00 0.00 $0.00 0 $0.00
$16,350.00 $0.00 $0.00
17 CY 690 $20.00 $13,800.00 0.00 $0.00 690 $13,800.00
18 SELECT GRANULAR BORROW (P)CY 110 $25.00 $2,750.00 0.00 $0.00 0 $0.00
19 SUBGRADE PREPARATION LS 1 $1,400.00 $1,400.00 0.00 $0.00 0.00 $0.00
20 AGGREGATE BASE CLASS 5 TON 140 $22.00 $3,080.00 0.00 $0.00 0 $0.00
21 TYPE SP 9.5 WEAR COURSE MIX (2,B)TON 50 $95.00 $4,750.00 0.00 $0.00 0 $0.00
22 4" CONCRETE SIDEWALK SY 41 $70.00 $2,870.00 0.00 $0.00 0 $0.00
23 SEGMENTAL RETAINING WALL FF 480 $23.00 $11,040.00 0.00 $0.00 0 $0.00
24 SPLIT RAIL FENCE LF 120 $17.00 $2,040.00 0.00 $0.00 0 $0.00
25 GUARD POST EA 3 $350.00 $1,050.00 0.00 $0.00 0 $0.00
26 6" PERFORATED PVC DRAIN LF 140 $40.00 $5,600.00 0.00 $0.00 0 $0.00
27 8" INLINE DRAIN EA 5 $900.00 $4,500.00 0.00 $0.00 0 $0.00
28 ROOF DRAIN COLLECTION EA 5 $900.00 $4,500.00 0.00 $0.00 0 $0.00
29 EA 1 $900.00 $900.00 0.00 $0.00 0 $0.00
$58,280.00 $0.00 $13,800.00
30
31 LS 1 $18,550.00 $18,550.00 0.10 $1,855.00 0.30 $5,565.00
32 LS 1 $19,620.00 $19,620.00 0.00 $0.00 1.00 $19,620.00
31000 LS 1 $58,760.00 $58,760.00 0.50 $29,380.00 0.50 $29,380.00
32000 LS 1 $5,100.00 $5,100.00 0.50 $2,550.00 0.50 $2,550.00
33516 LS 1 $1,860.00 $1,860.00 0.00 $0.00 0.00 $0.00
42000 LS 1 $70,480.00 $70,480.00 0.00 $0.00 0.00 $0.00
55000 LS 1 $3,350.00 $3,350.00 0.00 $0.00 0.00 $0.00
61000 LS 1
$25,500.00 $25,500.00 0.00 $0.00 0.00 $0.00
62210 LS 1
$1,170.00 $1,170.00 0.00 $0.00 0.00 $0.00
71113 LS 1
$670.00 $670.00 0.00 $0.00 0.00 $0.00
72113 LS 1
$1,250.00 $1,250.00 0.00 $0.00 0.00 $0.00
72126 LS 1
$2,700.00 $2,700.00 0.00 $0.00 0.00 $0.00
72726 LS 1
$4,000.00 $4,000.00 0.00 $0.00 0.00 $0.00
73113 LS 1
$6,600.00 $6,600.00 0.00 $0.00 0.00 $0.00
74618 LS 1
$6,550.00 $6,550.00 0.00 $0.00 0.00 $0.00
74646 LS 1
$10,600.00 $10,600.00 0.00 $0.00 0.00 $0.00
79200 LS 1
$3,210.00 $3,210.00 0.00 $0.00 0.00 $0.00
81600 LS 1
$11,950.00 $11,950.00 0.00 $0.00 0.00 $0.00
88100 LS 1
$500.00 $500.00 0.00 $0.00 0.00 $0.00
88410 LS 1
$9,960.00 $9,960.00 0.00 $0.00 0.00 $0.00
97750 LS 1
$9,640.00 $9,640.00 0.00 $0.00 0.00 $0.00
99600 LS 1
$13,400.00 $13,400.00 0.00 $0.00 0.00 $0.00
101469 LS 1
$200.00 $200.00 0.00 $0.00 0.00 $0.00
18" RCP FLARED END SECTION
STREET SWEEPING
SITE RESTORATION
SUBTOTAL - DIVISION 1
DIVISION 2 - WATER MAIN
CONNECT TO EXISTING WATERMAIN AND SERVICE
1.5" COPPER WATER SERVICE PIPE
DIVISION 3 - STORM SEWER
18" RCP STORM SEWER PIPE, CLASS 5
12" DUCTILE IRON WATERMAIN PIPE, CLASS 52
SUBTOTAL - DIVISION 2
10" PVC DRAIN
Supervision
Bond & Insurance
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 - GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE
DUCTILE IRON FITTINGS
CLEARING AND GRUBBING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
CATCH BASIN/MANHOLE
RANDOM RIPRAP CLASS III (CV)
SUBTOTAL - DIVISION 3
Rough Carpentry
DIVISION 5 - BOOSTER FACILITY
DIVISION 4 - DRIVEWAY CONSTRUCTION
COMMON EXCAVATION (P)
DRAINTILE CLEANOUT
Misc. Metals
SUBTOTAL - DIVISION 4
Concrete Work
Rebar
Heavy Duty Concrete Floor Finish
Masonry Work
Plastic Trism
Bituminous Damproofing
Insulation (below grade)
Blown Fiberglass Insulation
Fluid Applied Membrane Air Barrier
Asphalt Shingles
Metal Soffit & Fascia, gutters & downspouts
Mineral Fiber Siding
Joint Sealants
FRP Doors
Glass & Glazing
Translucent Windows
FRP Surface laminated panels
High performance Coating
Warning Signs
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
104416 LS 1
$350.00 $350.00 0.00 $0.00 0.00 $0.00
220000 LS 1
$22,500.00 $22,500.00 0.05 $1,125.00 0.05 $1,125.00
230000 LS 1
$46,400.00 $46,400.00 0.00 $0.00 0.00 $0.00
260500 LS 1
$79,800.00 $79,800.00 0.05 $3,990.00 0.05 $3,990.00
312305 LS 1
$7,880.00 $7,880.00 0.50 $3,940.00 0.50 $3,940.00
331300 LS 1
$950.00 $950.00 0.00 $0.00 0.00 $0.00
402323 LS 1
$111,400.00 $111,400.00 0.00 $0.00 0.00 $0.00
412223 LS 1
$1,200.00 $1,200.00 0.00 $0.00 0.00 $0.00
444200 LS 1
$26,200.00 $26,200.00 0.00 $0.00 0.00 $0.00
444256 LS 1
$78,200.00 $78,200.00 0.00 $0.00 0.00 $0.00
444416 LS 1
$101,500.00 $101,500.00 0.00 $0.00 0.00 $0.00
33 LS 1
$30,000.00 $30,000.00 0.00 $0.00 0.00 $0.00
34 LS 1
$215,000.00 $215,000.00 0.00 $0.00 0.00 $0.00
35 LS 1
$105,000.00 $105,000.00 0.00 $0.00 0.00 $0.00
36 LS 1
$10,000.00 $10,000.00 0.00 $0.00 0.00 $0.00
37 LS 1
$20,000.00 $20,000.00 1.00 $20,000.00 1.00 $20,000.00
38 SY 625
$2.00 $1,250.00 0.00 $0.00 0.00 $0.00
$1,143,250.00 $62,840.00 $86,170.00
TOTALS $1,308,404.00 $90,340.00 $184,004.00
Fire Extinguishers
Plumbing
HVAC
Electircal
Earthwork
Disinfection of Water Storage Structures
Process Piping
Portable Hand Chain Hoist & Trolley
Water System Storage Tanks
Vertical Split Case Booster Pumps
HOLDING TANK AND ASSOCIATED PIPING
EROSION CONTROL BLANKET
SUBTOTAL - DIVISION 5
Gas Chlorination Sytem
SCADA INTEGRATION AND SYSTEM IMPROVEMENTS (SCADA CONTRACTOR) ALLOWANCE
PROCESS INSTRUMENTATION AND CONTROL (SYSTEM INTEGRATOR)
230 KW GENERATOR SET
UTILITY ALLOWANCE (ELECTRIC, NATURAL GAS, TELECOMMUNICATION/DATA)
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: July 19, 2016
CONSENT
ITEM # 14
AGENDA ITEM: Inwood Water Tower (No. 4) – Pay Request No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 2 for the
Inwood Water Tower (No. 4) project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
CB&I, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 2 in the
amount of $175,788.00. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $11,647.00.
City Council Meeting [Consent Agenda Item X]
July 19, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay
Request No. 2 for the Inwood Water Tower (No. 4) project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 2 to CB&I, Inc. in the amount of $175,788.00 for the
Inwood Water Tower (No. 4) Project”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 2
PARTIAL PAY ESTIMATE NO. 2
INWOOD WATER TOWER NO. 4
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2015.130
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $16,000.00 $16,000.00 $0.00 0.00 $0.00
2 EA 1 $3,822.00 $3,822.00 $0.00 0.00 $0.00
3 LS 1 $2,068.00 $2,068.00 $0.00 0 $0.00
4 CY 120 $10.00 $1,200.00 $0.00 0 $0.00
5 SY 200 $6.00 $1,200.00 $0.00 0 $0.00
6 CY 100 $30.00 $3,000.00 $0.00 0 $0.00
7 CY 150 $16.00 $2,400.00 $0.00 0 $0.00
8 TON 1,250 $22.00 $27,500.00 $0.00 0 $0.00
9 TON 65 $99.00 $6,435.00 $0.00 0 $0.00
10 TON 65 $99.00 $6,435.00 $0.00 0 $0.00
11 GAL 35 $10.00 $350.00 $0.00 0 $0.00
12 SF 350 $25.00 $8,750.00 $0.00 0 $0.00
13 SF 100 $20.00 $2,000.00 $0.00 0 $0.00
14 EA 1 $2,300.00 $2,300.00 $0.00 0 $0.00
15 LF 10 $110.00 $1,100.00 $0.00 0 $0.00
16 LF 120 $140.00 $16,800.00 $0.00 0 $0.00
17 EA 1 $1,980.00 $1,980.00 $0.00 0 $0.00
18 EA 1 $4,864.00 $4,864.00 $0.00 0 $0.00
19 LB 700 $2.50 $1,750.00 $0.00 0 $0.00
20 LF 140 $2.00 $280.00 $0.00 0 $0.00
21 EA 1 $2,618.00 $2,618.00 $0.00 0 $0.00
22 CY 16 $76.00 $1,216.00 $0.00 0 $0.00
23 SY 30 $6.00 $180.00 $0.00 0 $0.00
24 LF 90 $68.00 $6,120.00 $0.00 0 $0.00
25 EA 1 $1,700.00 $1,700.00 $0.00 0 $0.00
26 CY 10 $92.00 $920.00 $0.00 0 $0.00
27 SY 37 $3.00 $111.00 $0.00 0 $0.00
28 LF 500 $2.25 $1,125.00 $0.00 0 $0.00
29 LF 1,000 $2.00 $2,000.00 $0.00 0 $0.00
30 AC 1.5 $4,000.00 $6,000.00 $0.00 0 $0.00
31 AC 1.5 $3,500.00 $5,250.00 $0.00 0 $0.00
$137,474.00 $0.00 $0.00
1 LS 1 $47,900.00 $47,900.00 $0.00 1 $47,900.00
2 LS 1 $239,500.00 $239,500.00 0.60 $143,700.00 1 $143,700.00
3 LS 1 $316,100.00 $316,100.00 $0.00 0 $0.00
4 LS 1 $287,700.00 $287,700.00 $0.00 0 $0.00
5 LS 1 $413,400.00 $413,400.00 0.10 $41,340.00 0 $41,340.00
6 LS 1 $372,100.00 $372,100.00 $0.00 0 $0.00
7 LS 1 $214,600.00 $214,600.00 $0.00 0 $0.00
8 LS 1 $142,300.00 $142,300.00 $0.00 0 $0.00
9 LS 1 $43,450.00 $43,450.00 $0.00 0 $0.00
10 LS 1 $74,200.00 $74,200.00 $0.00 0 $0.00
11 LS 1 $976.00 $976.00 $0.00 0 $0.00
12 LS 1 $89,800.00 $89,800.00 $0.00 0 $0.00
13 LS 1 $15,500.00 $15,500.00 $0.00 0 $0.00
$2,257,526.00 $185,040.00 $232,940.00
TOTALS $2,395,000.00 $185,040.00 $232,940.00
INSURANCE AND BONDS
SEEDING (MIX 25‐131 WITH FERTILIZER & HYDROMULCH)
SUBTOTAL ‐ DIVISION 1
AGGREGATE BASE, CLASS 6
BIT WEARING COURSE MIX (WEA240B)
BIT NON‐WEARING COURSE MIX (WEB240B)
TACK COAT
16" DIP WATER MAIN PIPE, CL. 52
HYDRANT
8" CONCRETE APRON
CONNECT TO EXISTING WATERMAIN
6" DIP WATER MAIN PIPE, CL. 52
6" GATE VALVE & BOX
4" CONCRETE WALK
DIP FITTINGS
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ SITE & UTILITY WORK
MOBILIZATION
ROCK CONSTRUCTION ENTRANCE
TRAFFIC CONTROL
POLYETHYLENE ENCASEMENT
SUBGRADE EXCAVATION
GEOTEXTILE FABRIC TYPE V
SELECT GRANULAR BORROW
ORGANIC TOPSOIL BORROW
4' X 4' CATCH BASIN WITH GRATING
1.5" CLEAR TOCK
GEOTEXTILE FABRIC TYPE I
18" RCP STORM SEWER PIPE, CL. V
18" APRON W/TRASH GUARD
HAND PLACED RIP RAP, CL. III
GEOTEXTILE FABRIC TYPE IV
PREASSEMBLED SILT FENCE
STRAW BIOROLL
TEMPORARY SEEDING (MIX 22‐111 WITH TYPE I MULCH)
SUBTOTAL ‐ DIVISION 2
DIVISION 2 ‐ ELEVATED STORAGE TANK
WATER TOWER CONTROL PANEL AND RTU
ENGINEERING & APPROVAL
TANK MATERIALS
TANK FABRICATION & SHIP
FOUNDATION CONSTRUCTION
CONCRETE SHAFT CONSTRUCTION
TANK ERECTION (ON GROUND)
TANK PAINT (ON GROUND)
HOIST TANK
TANK PAINT (IN AIR)
STERILIZE AND TEST
ELECTRICAL
MAYOR AND COUNCIL COMMUNICATION
DATE: 07/19/2016
CONSENT
ITEM #: 15
AGENDA ITEM: Agreement with Property Owner of 8004 50th Street for Repairs Related to
Hazardous Building Abatement Orders
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Sarah Sonsalla, City Attorney
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked
to accept the Agreement with the Property Owner of 8004 50th Street for Repairs Related to Hazardous
Building Abatement Orders. This agreement is based on the ongoing abatement proceeding of the
property and has been prepared by the city attorney.
No specific motion is needed, as this is recommended to be part of the overall approval of the Consent
Agenda.
STAFF REPORT: The property owners of 8004 50th Street N have agreed to enter into a restoration
agreement with the city. The owner agrees to pay the city $2,500.00 prior to execution of the agreement
in order to reimburse the City for costs incurred related to the enforcement of the abatement orders.
The owner has agreed to abate all of the conditions outlined in the previously approved Abatement orders
(Exhibit A) by August 31, 2016. The owner further agrees that if they fail to comply with the terms of the
agreement, they waive their right to object to the City assessment of 100 percent of the expenses of
execution by the city of the abatement orders (not to exceed $50,000) and waive their right to appeal the
levy of special assessment of all costs related to the abatement.
RECOMMENDATION: Based on the aforementioned, staff recommends the City Council accept the
Agreement with Property Owner of 8004 50th Street for Repairs Related to Hazardous Building
Abatement Orders
ATTACHMENTS:
1. Restoration Agreement
2. Abatement Order (Exhibit A)
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-62
A RESOLUTION AUTHORIZING AND DIRECTING THE CITY’S LEGAL COUNSEL TO
COMMENCE A LAWSUIT IN UNITED STATES DISTRICT COURT AGAINST 3M COMPANY
(“3M”) RELATING TO THE PRESENCE OF PERFLUOROCHEMICALS (“PFCs”) IN THE
CITY’S MUNICIPAL WATER DISTRIBUTION SYSTEM
WHEREAS, since the 1950’s, 3M used PFCs at its Cottage Grove facility in the
manufacturing process for many of its consumer and industrial products; and
WHEREAS, during the 1960s and 1970s, 3M disposed of waste products containing
PFCs from its manufacturing process at a now-closed Washington County Landfill in Lake Elmo
and a now-closed 3M-owned waste disposal facility in Oakdale; and
WHEREAS, in 2002, the City drilled Well #3 to serve future development in the
southern portion of the City; and
WHEREAS, in 2006, the Minnesota Department of Health (“MDH”) determined that
PFCs were present in Well #3; and
WHEREAS, the source of the PFCs in Well #3 is the PFC-containing waste that 3M
disposed of at the Washington County Landfill and Oakdale disposal facility; and
WHEREAS, the level of PFCs present in Well #3 has exceeded MDH’s Health Hazard
Index and far exceeded the recently established United States Environmental Protection
Agency’s (“EPA”) health advisory levels, thresholds that when exceeded trigger a need to take
action to protect human health; and
WHEREAS, as a result of the presence of PFCs in Well #3, the City was unable to use
Well #3 and therefore adopted and implemented an alternative design for its water distribution
system to serve the southern portion of the City; and
WHEREAS, as a result of the presence of PFCs in Well #3, the City has incurred
significant design, planning, engineering and construction costs associated with providing an
alternative water supply system to serve the southern portion of the City; and
WHEREAS, the Comprehensive Environmental Response, Compensation and Liability
Act (“CERCLA”) is a federal law that provides for strict, joint and several liability for parties that
arrange for the disposal of hazardous substances that are released into groundwater; and
WHEREAS, it is undisputed that 3M arranged for the disposal of PFC-containing waste
that was released into the City’s drinking water supply; and
WHEREAS, as a direct result of 3M’s actions, the City has incurred substantial response
costs and other monetary damages; and
WHEREAS, the City has attempted to resolve its dispute over these costs and damages
caused by 3M’s disposal of its PFC-containing waste through negotiations with 3M, however, to
date these efforts have not been successful.
NOW, THEREFORE BE IT RESOLVED, by the City Council that the City’s legal
counsel is authorized and directed to commence a lawsuit against 3M in the United States
District Court for the District of Minnesota for the recovery of the City’s response costs and
other monetary damages relating to 3M’s disposal of PFCs that have reached the City’s drinking
water supply.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City’s legal counsel is
authorized and directed to take all appropriate steps to protect the City’s interests in this matter.
This resolution was adopted by the City Council of the City of Lake Elmo on this 19th day of
July, 2016.
____________________________
Mike Pearson, Mayor
ATTEST:
_______________________________
Julie Johnson, City Clerk