HomeMy WebLinkAbout#10 2016 Seal Coat - Pay Request No 1 (Final) AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: August 16, 2016
CONSENT
ITEM # 10
AGENDA ITEM: 2016 Seal Coat Project – Pay Request No. 1 (Final)
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Rob Weldon, Public Works Director
Jack Griffin, City Engineer
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Decrease of $2,125.00. Final payment is proposed in accordance with the
Contract for the project. Final payment is $2,125.00 less than the original contract amount of
$152,875.00 for Lake Elmo’s portion of the work (joint project with West Lakeland Township).
In addition, the project at completion remains within the authorized total project budget of
$158,375.00 which includes engineering.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 1 (Final) for the 2016 Seal Coat Project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The 2016 Seal Project has
been fully completed. The Project Engineer has prepared a Certificate of Completion and is
recommending acceptance of the improvements and release of the final retainage. The one year
warranty period will begin on August 16, 2016, and will extend to August 16, 2017.
Final payment in the amount of $207,368.44 has been requested by the Contractor, Pearson
Brothers, Inc., based upon the work completed. The original Contract amount was $208,903.00;
including $152,875.00 for work in Lake Elmo and $56,028.00 for work in West Lakeland
City Council Meeting [Consent Agenda Item 10]
August 16, 2016
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Township. The work actually completed for Lake Elmo streets was $150,750.00, or $2,125.00
(1.4%) less than the original Contract amount. Per the Joint Services Agreement, West Lakeland
Township will be invoiced $56,618.44 for their portion of the construction costs.
The final total project cost for the Lake Elmo portion of the project, including construction and
engineering was $154,750.00; $150,750.00 in construction and $4,000 ($7,000 total - $3,000
reimbursed by West Lakeland) for design and construction engineering services.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Pay Request No. 1 (Final) for the 2016 Seal Coat project. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of
$207,368.44, for the 2016 Seal Coat Project; which includes $150,750.00 for work completed
in the City of Lake Elmo; and $56,618.44 for work completed in West Lakeland Township.”
ATTACHMENT(S):
1. Partial Pay Estimate No. 1 (Final).
2. Engineer’s Certification of Completion.
PAY ESTIMATE NO. 1 (FINAL)
2016 SEAL COAT PROJECT
CITY OF LAKE ELMO & WEST LAKELAND TOWNSHIP
FOCUS PROJECT NO. 2016.118
CONTRACT DATED MAY 17, 2016
ITEM CONTRACT ACTUAL UNIT TOTAL
NO. QUANTITY QUANTITY UNIT PRICE AMOUNT
1 122,300 120,600 SY 1.25$ 150,750.00$
2 48,300 48,809 SY 1.16$ 56,618.44$
TOTAL 207,368.44$
AND CRS‐2P EMULSIFIED ASPHALT
CITY OF LAKE ELMO
CITY OF WEST LAKELAND
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK
DESCRIPTION
AND CRS‐2P EMULSIFIED ASPHALT