HomeMy WebLinkAbout08-16-16 City Council Meeting Packet 1 of 3
NOTICE OF MEETING
City Council Meeting
Tuesday, August 16, 2016 7:00 P.M.
City of Lake Elmo | 3800 Laverne Avenue North
Agenda
F. Call to Order/Pledge of Allegiance
G. Approval of Agenda
H. Approval of Minutes
1. August 2, 2016
I. Public Comments/Inquiries
J. Presentations
2. Promotion of Two Probationary Firefighters
K. Consent Agenda
3. Approve Payment of Disbursements
4. Accept July 2016 Financial Statements
5. Accept July 2016 Assessor’s Report
6. Accept July 2016 Building Department Report
7. Accept July Fire Chief’s Report
8. Accept July Public Works Department Report
9. Approve Special Assessment Abatement Requested by Washington County-Resolution 2016-66
10. Approve 2016 Seal Coat Project – Pay Request No. 1 (FINAL).
11. Approve 2016 Street, Drainage, and Utility Improvements – Pay Request No. 3.
12. Approve Inwood Trunk Watermain Improvements – Pay Request No. 4.
13. Approve Inwood Booster Station – Pay Request No. 3.
14. Approve Inwood Booster Station – Change Order No. 1.
15. Approve Inwood Water Tower (No. 4) – Pay Request No. 3.
L. Regular Agenda
16. Dan Greensweig, LMCIT Assistant Administrator
17. CSAH 13 (Ideal Avenue/Olson Lake Trail) – Approve Feasibility Report- Resolution 2016-67
18. OP4 Boulder Ponds LLC Zoning Map Amendment/PUD Amendment- Resolution 08-149
19. Title XV, Chapter 154 of the Lake Elmo City Code Related to Temporary Health Care Dwellings – Ordinance
08-151
20. Pigeon Ordinance- Ordinance 08-148; Resolution 2016-68
21. Fence Ordinance Revisions
22. Village Preserve 2nd Addition Developer Agreement- Resolution 2016-70
23. Hammes Estates Development Agreement – Resolution 2016-71
24. RFP for Job Classification and Compensation Study
25. An Ordinance Amending The Lake Elmo City Code of Ordinance by Amending the City’s Provisions Related
to the City Council and Summary Publication – Ordinance No. 08-150; Resolution 2016-69
26. No-Wake High Water Elevation Level for Lake Demontreville and Olson Lake
M. Council Reports
N. Staff Reports and Announcements
O. Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible
Manner While Preserving the City’s Open Space Character
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
AUGUST 2, 2016
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, Public Works Director Weldon and
City Clerk Johnson.
APPROVAL OF AGENDA
Councilmember Fliflet, seconded by Councilmember Smith, moved TO REMOVE ITEM 4,
“APPROVE SERVICE CONTRACT WITH YOUTH SERVICES BUREAU FOR 2017” TO A
FUTURE MEETING. Motion passed 5 – 0.
Item 9, “Downtown Phase 2 Street, Drainage and Utility Improvements – Approve Change
Order No. 2 – Replacement of the 57” Storm Sewer Arch Pipe” was removed from the Agenda
by Councilmember Fliflet.
Agenda approved as amended by unanimous consensus.
ACCEPT MINUTES
Minutes of the July 19, 2016 Regular Meeting were accepted by unanimous consensus with a
correction in the date in the header.
PUBLIC COMMENTS/INQUIRIES
Virginia Pleban, 8245 59th Street North, spoke about a grassroots movement in the city working
on civility, reminded fellow residents to vote and stated public transit in the city would be useful.
PRESENTATIONS
None
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Approve Hunting Ordinance
5. CSAH 15 & 10th Street Intersection – Approve Cooperative Agreement Payment No. 2
6. Boulder Ponds 1st Addition – Approve Reduction of Security #2
7. Village Preserve 1st Addition – Approve Reduction of Security #2
8. Easton Village 1st Addition – Approve Reduction of Security #1
10. Approve Purchase and Installation of 1 New Warning Siren and Monitoring Upgrades
to Original 6 Sirens
11. Approve Temporary On-Sale Liquor License for MN Glamourama-Red Hat Club
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 2, 2016
Page 2 of 4
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. MOTION PASSED 5-0.
ITEM 12: Censure of Council Member Bloyer
Councilmember Fliflet proposed a revised Resolution censuring Councilmember Bloyer, stating
that the restrictions in the current Resolution are not legally enforceable and are not being
followed.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO RESCIND THE
PREVIOUS MOTION AND RESOLUTION CENSURING COUNCILMEMBER BLOYER
AND REPLACE IT WITH THE CURRENT RESOLUTION.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO AMEND THE
PRIMARY MOTION TO REMOVE #4 IN THE TOP SECTION OF THE RESOLUTION.
Motion passed 5 – 0.
Councilmember Lundgren, seconded by Councilmember Smith, moved TO AMEND THE
PRIMARY MOTION TO REMOVE SECTION 2B UNDER THE “NOW THEREFORE”
CLAUSE. Motion failed 2 – 2- 1. (Fliflet, Smith – nay; Bloyer – abstain)
Mayor Pearson summarized an email received by resident Nadine Obermueller supporting the
removal of the censure of Councilmember Bloyer. Councilmember Fliflet read the proposed
Resolution. City Attorney Sonsalla recommended the addition of language stating that the
Resolution supersedes the previous censure.
Primary motion passed 3 – 1- 1. (Pearson – nay; Bloyer – abstain)
ITEM 13: Special Event Permit, Lake Elmo Jaycees, Huff N’ Puff Days, August 11-14,
2016
City Administrator Handt reviewed the request for the closing of Laverne Avenue North for Huff
N’ Puff Days and the staff recommendation for additional Sheriff’s Department Deputies to be
on hand during the event.
Councilmember Lundgren moved THAT THE CITY CONTRIBUTE 100% OF THE COST
FOR DEPUTIES WITH HOURS ADJUSTED. Motion failed; no second.
Councilmember Fliflet moved THAT THE CITY COVER THE COST OF DEPUTIES
DURING HUFF N’ PUFF DAYS WITH WASHINGTON COUNTY SHERIFF’S
DEPARTMENT DETERMINING THE HOURS. Motion failed; no second.
Councilmember Smith moved TO REDUCE THE REQUIREMENT FOR DEPUTIES TO
8:30 PM TO 12:30 PM FRIDAY AND SATURDAY AND THE CITY NOT COVERING THE
COST. Motion failed; no second.
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 2, 2016
Page 3 of 4
Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE THE SPECIAL
EVENT PERMIT FOR HUFF N’ PUFF DAYS WITH THE CONDITIONS OUTLINED IN
THE STAFF REPORT.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO AMEND THE
PRIMARY MOTION TO ADD THAT THE CITY WILL PAY FOR THE COST OF
SHERIFF DEPUTIES FOR HUFF N’ PUFF DAYS. Motion passed 3 – 2. (Pearson,
Bloyer – nay).
Primary motion passed as amended 3 – 2. (Pearson, Bloyer – nay)
ITEM 9: Downtown Phase 2 Street, Drainage and Utility Improvements – Approve
Change Order No. 2 – Replacement of the 57” Storm Sewer Arch Pipe
Councilmember Fliflet stated that the Library Board was not aware of this project and has plans
for work to be done in this area. Councilmember Fliflet added that the Library Board would be
interested in coordinating with the City project to look for cost savings.
Councilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE THE
CHANGE ORDER AND ADD CONDITIONS THAT THE LIBRARY BOARD BE
NOTIFIED AND STAFF WORK WITH THE LIBRARY DIRECTOR AND CONTRACTOR
TO ATTEMPT TO COORDINATE PROJECTS FOR COST SAVING OPPORTUNITIES.
Motion passed 5 – 0.
COUNCIL REPORTS
Mayor Pearson: Asked residents watching the meeting to support downtown businesses and
reported on attending a meeting with Met Council and legislators.
Councilmember Fliflet: Attended picnic at the Gun Club, individual meetings with residents
and attended other meetings.
Councilmember Smith: Attended Oakdale Gun Club dinner and encouraged the public to visit
the facility.
Councilmember Lundgren: Asked the public to support the Lake Elmo Farmers Market on
Saturday mornings, 8:00 – 11:30 a.m.
Councilmember Bloyer: No report.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Thanked the public for their support and donations for the military
family coordinated by Beyond the Yellow Ribbon. Attended the Lake Elmo swim pond ribbon
cutting, working on the Sunfish Lake Park nature center, attended Washington County
Administrators meeting and noted that the City will need to update its septic ordinance, met with
Local 49ers representatives.
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 2, 2016
Page 4 of 4
City Clerk Johnson: Reported that the Primary Election will be held on August 2nd and all
preparations have been made.
City Attorney Sonsalla: Reported on information received from Dan Greensweig that LMCIT
Board will discuss the City’s insurance at the September board meeting.
Meeting adjourned at 8:55 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM – PRESENTATIONS
MOTION - YES
AGENDA ITEM: Promotion of 2 Probationary Members Jeremy Penman and Brandan
Peltier to Firefighter status
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: City Administrator, Kristina Handt
REVIEWED BY: City Administrator, Kristina Handt
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ............................................................................ Fire Chief
- Report/Presentation…………………………………………………..Fire Chief
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECCOMENDER: Hiring process of fire department.
FISCAL IMPACT: Additional members on the payroll at full pay rates. Back pay to eligibility
date.
SUMMARY AND ACTION REQUESTED: Probationary members, Jeremy Penman and
Brandan Peltier have successfully completed the requirements of Probation as follows: State
Certified Firefighter I & II, State Certified Haz Mat Operations, First Responder and CPR.
Approximately 200 hours of training. All the while maintaining their response requirements of
Duty Crews, All Calls and Training.
Request motion to promote from Probationary Status to Firefighter.
Following Motion and Approval we will administer their Oath of Office and present them wit h
their badge and helmet.
City Council Meeting [PRESENTATION]
April 17, 2016
-- page 2 --
LEGISLATIVE HISTORY: Established hiring process of the fire department.
BACKGROUND INFORMATION (SWOT):
Strengths Addition of 2 fully trained Firefighters to the Department
Weaknesses
Opportunities Long term Firefighter to serve the community.
Threats Retention
RECOMMENDATION:
MOTION to approve promotion of Jeremy Penman and Brandan Peltier from Probationary status
to Firefighter with back pay to eligibility date.
Following approval we will administer the Oath of Office and present the new Firefighters with
their helmets and badges.
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: Approve Disbursements in the amount of $1,508,777.70
SUBMITTED BY: Patty Baker, Accountant
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: $1,508,777.70
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $1,508,777.70. No specific motion is needed
as this is recommended to be part of the Consent Agenda.
LEGISLATIVE HISTORY: NA
City Council Meeting [Consent Agenda Item 3]
August 16, 2016
-- page 2 --
BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH $ 15,868.60 Payroll Taxes to IRS & MN Dept of Revenue 08/04/16
ACH $ 7,354.66 Payroll Retirement to PERA 08/04/16
ACH $ 1,200.00 Payroll Retirement to ICMA 08/04/16
DD7329-DD7379 $ 41,550.21 Payroll (Direct Deposits) 08/04/16
44673-44680 $ 2,430.00 Accounts Payable 08/09/16
44681-44743 $ 1,440,374.23 Accounts Payable 08/16/16
TOTAL $ 1,508,777.70
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
approve as part of the Consent Agenda the aforementioned disbursements in the amount of
$1,508,777.70.
ATTACHMENTS:
1. Accounts Payable – check registers
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM #4
MOTION
AGENDA ITEM: July 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Kristina Handt, City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item………………………………………...City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the July 2016 Financial Reporting Packet. No specific motion is needed as this
is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
July 2016 reflecting the monthly and year to date detail, comparing the actual results to the 2016
Budget.
City Council Meeting [Consent Agenda Item #4]
August 16, 2016
-- page 2 --
GENERAL FUND:
Revenues:
Total revenue for the month was 14.3% above budget for the month of July bringing the year to
date to 37.3% better than budget. The most significant budget to actual revenue variances are as
follows:
The first installment of the annual levy proceeds were received in July and were slightly
above the budgeted amount. This is typically related to the timing of collections.
Building permits were $62.4k better than budget for the month bringing the year to date
to $190.3k better than budget. This is due to $70k in building permit revenue in the
month of July for ISD 916. This permit revenue was not budgeted in 2016 due to the
prior Building Official not having the certifications necessary to do the work.
The MSA maintenance proceeds were received in July that were budgeted in June so this
variance is a timing issue.
Expenses:
Total expenses for the month were 151.7% above budget for July bringing the year to date
expenses to 15.4% lower than budget.
The following summarizes variances of note:
General:
General Government expenses were 33.3% higher than budget for the month bringing the
year to date expenses to 27.6% higher than budget. This was due to legal expenses far
exceeding budget and the 3M litigation costs represented the majority.
Total Public Safety expenses were 480% higher than budget for the month bringing the
year to date expenses to 11.9% lower than budget. This was primarily due to receiving
the bill from WA Cty for Policing Services for the first half of the year which was
mentioned last month.
Public Works – The total Public Works expenses were 33.4% higher than budget for the
month bringing year to date expenses to 49.7% better than budget. This is primarily
due to the Seal Coating and Cracking filling having been budgeted in June but the
progress billings have not been received as early as anticipated in the budget. The
project is on schedule and costs will be within the budgeted amounts. This is just a
timing issue.
City Council Meeting [Consent Agenda Item #4]
August 16, 2016
-- page 3 --
In summary, the July revenues were 14.3% better than budget and the expenses were 151.7%
lower than budget resulting in a net income of 9.9% better than budget. On a year to date basis,
the revenues are 27.3% above budget and the expenses were 14.7% less than budget resulting in
a net income of 250.5% better than budget year to date.
LIBRARY FUND:
The net income for the Library Fund for the month of July was identical to budget bringing the
year to date to $54.9 better than budget. The levy proceeds were received in July as budgeted.
The ending cash balance as of the end of July is $253.4k.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached July Financial Report.
ATTACHMENT:
1. July Financial Reports
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM #5
AGENDA ITEM: Monthly Assessor Report
SUBMITTED BY: Dan Raboin, City Assessor
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff .............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion ..................................................................... Mayor Facilitates
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly assessor report for through July 2016 outlining work performed on behalf
of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the Consent
Agenda.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
Property splits/plats – 1
Sales collected and viewed – 8
Taxpayer inquiries – 13
Miscellaneous inquiries - 2
Inspections – Residential – 122; Commercial – 3
Building permit reviews – 41
Pictures taken – 131
Other work performed included:
Monthly meeting with County residential and commercial supervisors
Input of all inspection and permit work
City Council Meeting [Consent Agenda Item #5]
August 16, 2016
-- page 2 --
Perform sales verifications and land value analysis using MLS and other resources
Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the July 2016 monthly assessor report.
MAYOR AND COUNCIL COMMUNICATION
DATE: 08/16/2016
CONSENT
ITEM #: 6
AGENDA ITEM: Building Department Report
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is
asked to accept the monthly building department report. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Below is a snapshot of the year to date statistics through July 2016.
Comparison data is also include from prior years for new home single family construction and total
permitting activity. Attached are the system summary reports breaking out this information further,
including the statistics related to the inspection activity.
2016 2015* 2014
New homes 129 59 16
Total valuation $41,733,774 $20,089,534 $9,561,282
Average home value $321,412 $340,501 $597,580
Total Permit Valuation YTD $70,728,763** $24,523,197 $12,843,123
*Includes one home rebuild due to fire
**Includes ISD 916; $10M valuation
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the July 2016 monthly building permit report.
ATTACHMENTS:
1. Valuation Report
2. Permits Issued & Fees Report
3. Inspection statistic report for July 2016
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM #7
MOTION
AGENDA ITEM: Monthly Fire Department Update
SUBMITTED BY: Greg Malmquist, Fire Chief
THROUGH: City Administrator
SUMMARY AND ACTION REQUESTED: Review monthly activity update from fire
department. Advise on any additional information requested.
STAFF REPORT:
28 calls for the month of July.
Fire – 3
EMS – 15
Hazardous (Gas line struck) - 1
Good intent Call – 1
Accident with Injury - 5
False Alarm -1
Search and Rescue – 1
Special incident call – 1
10 of the 28 calls had 3 or less responders on apparatus from the stations.
Our monthly average response time was 7 minutes.
Department drills for the month were:
#1 - Officer meeting.
#2 - Electrical and Gas Emergency response.
#3 – Wildland Search and Rescue in Sunfish Park
3 staff attended a CEU make-up class for Flammable liquid response.
POINTS OF INTEREST:
On July 4th, we brought a truck and participated in the Annual Kid’s parade.
City Council Meeting [Consent Agenda Item #7)
August 16, 2016
-- page 2 --
We were on a nearly 4 hour Search and Rescue call this month in the Park Reserve involving a
coordinated search with Law Enforcement; Park Staff; and a State Patrol Helicopter.
One member completed and is now a Nationally Registered EMT bringing our total up to 3.
Time Diff : Alarm
- Arrival
Fire Incident Type Incident Arrival Time
(FD1.27)
Incident Date
(FD1.3)
Apparatus Personnel
Number of People
Apparatus
ID
Incident Number (FD1.5): 000214
00:10 Building fire 16:40:00 7/1/16 3 3170
00:10 Building fire 16:40:00 7/1/16 4 3175
00:10 Building fire 16:40:00 7/1/16 2 3186
00:10 Building fire 16:40:00 7/1/16 1 CV1
00:10 Building fire 16:40:00 7/1/16 1 CV2
Incident Number (FD1.5): 000215
00:09 EMS call, excluding vehicle
accident with injury
20:35:00 7/2/16 1 3170
00:09 EMS call, excluding vehicle
accident with injury
20:35:00 7/2/16 1 3173
00:09 EMS call, excluding vehicle
accident with injury
20:35:00 7/2/16 2 3183
Incident Number (FD1.5): 000216
00:16 Alarm system activation, no fire -
unintentional
22:34:00 7/4/16 1 3170
00:16 Alarm system activation, no fire -
unintentional
22:34:00 7/4/16 2 3175
00:16 Alarm system activation, no fire -
unintentional
22:34:00 7/4/16 2 3186
Incident Number (FD1.5): 000217
00:06 Motor vehicle accident with
injuries
23:18:00 7/4/16 2 3170
00:06 Motor vehicle accident with
injuries
23:18:00 7/4/16 3 3173
00:06 Motor vehicle accident with
injuries
23:18:00 7/4/16 1 3180
00:06 Motor vehicle accident with
injuries
23:18:00 7/4/16 2 3186
Incident Number (FD1.5): 000218
00:06 Building fire 18:42:00 7/5/16 3 3170
00:06 Building fire 18:42:00 7/5/16 4 3175
00:06 Building fire 18:42:00 7/5/16 1 3180
00:06 Building fire 18:42:00 7/5/16 3 3186
00:06 Building fire 18:42:00 7/5/16 1 CV1
00:06 Building fire 18:42:00 7/5/16 1 CV2
Incident Number (FD1.5): 000219
00:08 EMS call, excluding vehicle
accident with injury
04:12:00 7/6/16 2 3173
00:08 EMS call, excluding vehicle
accident with injury
04:12:00 7/6/16 2 3180
00:08 EMS call, excluding vehicle
accident with injury
04:12:00 7/6/16 1 CV2
Incident Number (FD1.5): 000220
00:03 EMS call, excluding vehicle
accident with injury
05:01:00 7/6/16 2 3170
00:03 EMS call, excluding vehicle
accident with injury
05:01:00 7/6/16 2 3180
00:03 EMS call, excluding vehicle
accident with injury
05:01:00 7/6/16 1 CV2
Incident Number (FD1.5): 000221
00:01 Good intent call, other 11:26:00 7/7/16 1 3170
00:01 Good intent call, other 11:26:00 7/7/16 1 3180
00:01 Good intent call, other 11:26:00 7/7/16 1 CV1
1 of 5 Printed On: 08/03/2016 01:39:14 PM
LEFD monthly recap
00:01 Good intent call, other 11:26:00 7/7/16 1 CV2
Incident Number (FD1.5): 000222
00:04 Motor vehicle accident with
injuries
08:33:00 7/8/16 2 3173
00:04 Motor vehicle accident with
injuries
08:33:00 7/8/16 1 3180
00:04 Motor vehicle accident with
injuries
08:33:00 7/8/16 1 CV1
Incident Number (FD1.5): 000223
00:00 Gas leak (natural gas or LPG) 14:48:00 7/8/16 1 3170
00:00 Gas leak (natural gas or LPG) 14:48:00 7/8/16 1 3175
00:00 Gas leak (natural gas or LPG) 14:48:00 7/8/16 1 3180
00:00 Gas leak (natural gas or LPG) 14:48:00 7/8/16 1 3186
00:00 Gas leak (natural gas or LPG) 14:48:00 7/8/16 1 CV1
Incident Number (FD1.5): 000224
00:05 EMS call, excluding vehicle
accident with injury
13:50:00 7/9/16 2 3170
00:05 EMS call, excluding vehicle
accident with injury
13:50:00 7/9/16 2 3173
00:05 EMS call, excluding vehicle
accident with injury
13:50:00 7/9/16 4 3180
00:05 EMS call, excluding vehicle
accident with injury
13:50:00 7/9/16 1 CV1
00:05 EMS call, excluding vehicle
accident with injury
13:50:00 7/9/16 1 CV2
Incident Number (FD1.5): 000225
00:06 Search for person on land 22:18:00 7/10/16 1 3170
00:06 Search for person on land 22:18:00 7/10/16 1 3175
00:06 Search for person on land 22:18:00 7/10/16 2 3178
00:06 Search for person on land 22:18:00 7/10/16 1 3180
00:06 Search for person on land 22:18:00 7/10/16 2 3187
00:06 Search for person on land 22:18:00 7/10/16 2 3188
00:06 Search for person on land 22:18:00 7/10/16 1 CV1
00:06 Search for person on land 22:18:00 7/10/16 1 CV2
Incident Number (FD1.5): 000226
00:07 EMS call, excluding vehicle
accident with injury
12:27:00 7/11/16 2 3173
00:07 EMS call, excluding vehicle
accident with injury
12:27:00 7/11/16 1 CV1
00:07 EMS call, excluding vehicle
accident with injury
12:27:00 7/11/16 1 CV2
Incident Number (FD1.5): 000227
00:13 EMS call, excluding vehicle
accident with injury
19:17:00 7/12/16 1 3170
00:13 EMS call, excluding vehicle
accident with injury
19:17:00 7/12/16 2 3173
00:13 EMS call, excluding vehicle
accident with injury
19:17:00 7/12/16 2 3180
00:13 EMS call, excluding vehicle
accident with injury
19:17:00 7/12/16 2 3183
Incident Number (FD1.5): 000228
00:02 Special type of incident, other 10:55:00 7/13/16 3 3175
00:02 Special type of incident, other 10:55:00 7/13/16 1 CV1
00:02 Special type of incident, other 10:55:00 7/13/16 1 CV2
Incident Number (FD1.5): 000229
00:07 Motor vehicle accident with
injuries
03:30:00 7/16/16 1 3170
2 of 5 Printed On: 08/03/2016 01:39:14 PM
Time Diff : Alarm -
Arrival
Fire Incident Type Incident Arrival Time
(FD1.27)
Incident Date (FD1.3) Apparatus Personnel Number of
People
Apparatus ID
00:07 Motor vehicle accident with
injuries
03:30:00 7/16/16 3 3173
00:07 Motor vehicle accident with
injuries
03:30:00 7/16/16 4 3180
00:07 Motor vehicle accident with
injuries
03:30:00 7/16/16 1 CV2
Incident Number (FD1.5): 000230
00:09 EMS call, excluding vehicle
accident with injury
06:32:00 7/19/16 3 3173
00:09 EMS call, excluding vehicle
accident with injury
06:32:00 7/19/16 1 3180
00:09 EMS call, excluding vehicle
accident with injury
06:32:00 7/19/16 1 3183
00:09 EMS call, excluding vehicle
accident with injury
06:32:00 7/19/16 1 CV1
Incident Number (FD1.5): 000231
00:05 EMS call, excluding vehicle
accident with injury
14:11:00 7/19/16 1 3173
00:05 EMS call, excluding vehicle
accident with injury
14:11:00 7/19/16 1 CV1
Incident Number (FD1.5): 000232
00:07 EMS call, excluding vehicle
accident with injury
18:16:00 7/19/16 1 3170
00:07 EMS call, excluding vehicle
accident with injury
18:16:00 7/19/16 2 3173
00:07 EMS call, excluding vehicle
accident with injury
18:16:00 7/19/16 1 3180
00:07 EMS call, excluding vehicle
accident with injury
18:16:00 7/19/16 2 3183
00:07 EMS call, excluding vehicle
accident with injury
18:16:00 7/19/16 1 CV2
Incident Number (FD1.5): 000233
00:10 Motor vehicle accident with
injuries
00:15:00 7/21/16 2 3173
00:10 Motor vehicle accident with
injuries
00:15:00 7/21/16 2 3186
00:10 Motor vehicle accident with
injuries
00:15:00 7/21/16 1 CV2
Incident Number (FD1.5): 000234
00:08 EMS call, excluding vehicle
accident with injury
07:18:00 7/23/16 1 3170
00:08 EMS call, excluding vehicle
accident with injury
07:18:00 7/23/16 3 3173
00:08 EMS call, excluding vehicle
accident with injury
07:18:00 7/23/16 1 3180
00:08 EMS call, excluding vehicle
accident with injury
07:18:00 7/23/16 3 3183
00:08 EMS call, excluding vehicle
accident with injury
07:18:00 7/23/16 1 CV1
Incident Number (FD1.5): 000235
00:13 Motor vehicle accident with
injuries
09:32:00 7/23/16 1 3170
00:13 Motor vehicle accident with
injuries
09:32:00 7/23/16 3 3173
00:13 Motor vehicle accident with
injuries
09:32:00 7/23/16 1 3180
00:13 Motor vehicle accident with
injuries
09:32:00 7/23/16 2 3186
Incident Number (FD1.5): 000236
3 of 5 Printed On: 08/03/2016 01:39:14 PM
Time Diff : Alarm -
Arrival
Fire Incident Type Incident Arrival Time
(FD1.27)
Incident Date (FD1.3) Apparatus Personnel Number of
People
Apparatus ID
00:09 EMS call, excluding vehicle
accident with injury
22:31:00 7/24/16 1 3170
00:09 EMS call, excluding vehicle
accident with injury
22:31:00 7/24/16 2 3173
00:09 EMS call, excluding vehicle
accident with injury
22:31:00 7/24/16 2 3183
00:09 EMS call, excluding vehicle
accident with injury
22:31:00 7/24/16 1 CV2
Incident Number (FD1.5): 000237
00:10 EMS call, excluding vehicle
accident with injury
00:12:00 7/27/16 2 3170
00:10 EMS call, excluding vehicle
accident with injury
00:12:00 7/27/16 2 3180
00:10 EMS call, excluding vehicle
accident with injury
00:12:00 7/27/16 1 CV2
Incident Number (FD1.5): 000239
00:10 EMS call, excluding vehicle
accident with injury
21:17:00 7/30/16 3 3173
00:10 EMS call, excluding vehicle
accident with injury
21:17:00 7/30/16 3 3183
00:10 EMS call, excluding vehicle
accident with injury
21:17:00 7/30/16 1 CV2
Incident Number (FD1.5): 000240
00:09 EMS call, excluding vehicle
accident with injury
23:59:00 7/30/16 2 3170
00:09 EMS call, excluding vehicle
accident with injury
23:59:00 7/30/16 2 3173
00:09 EMS call, excluding vehicle
accident with injury
23:59:00 7/30/16 1 3183
00:09 EMS call, excluding vehicle
accident with injury
23:59:00 7/30/16 1 CV2
Incident Number (FD1.5): 000241
00:07 EMS call, excluding vehicle
accident with injury
12:08:00 7/31/16 2 3170
00:07 EMS call, excluding vehicle
accident with injury
12:08:00 7/31/16 2 3173
00:07 EMS call, excluding vehicle
accident with injury
12:08:00 7/31/16 2 3180
00:07 EMS call, excluding vehicle
accident with injury
12:08:00 7/31/16 4 3183
00:07 EMS call, excluding vehicle
accident with injury
12:08:00 7/31/16 1 CV1
00:07 EMS call, excluding vehicle
accident with injury
12:08:00 7/31/16 1 CV2
Incident Number (FD1.5): 0241
00:14 Building fire 02:55:00 7/28/16 1 3170
00:14 Building fire 02:55:00 7/28/16 4 3173
00:14 Building fire 02:55:00 7/28/16 1 3180
00:14 Building fire 02:55:00 7/28/16 1 CV2
Report Filters
is between '07/01/2016' and '07/31/2016'
Description
Response Time - LEFD alarm to arrival by apparatus
Incident Date:
4 of 5 Printed On: 08/03/2016 01:39:14 PM
Time Diff : Alarm -
Arrival
Fire Incident Type Incident Arrival Time
(FD1.27)
Incident Date (FD1.3) Apparatus Personnel Number of
People
Apparatus ID
5 of 5 Printed On: 08/03/2016 01:39:14 PM
Time Diff : Alarm -
Arrival
Fire Incident Type Incident Arrival Time
(FD1.27)
Incident Date (FD1.3) Apparatus Personnel Number of
People
Apparatus ID
City of Lake Elmo Public Works Department
Monthly Report
July 2016
Below is a brief list of activities taking place over the past month within the Public Works Dept.
Utility walk through inspection in Village Preserve
300 tons of road salt (carry over from 80% min. order 2015-2016 winter)
Repairs made to chemical feed addition control unit at Lisbon Ave. Lift Station
63 tons of asphalt applied to potholes/patches.
o Lake Elmo Heights
o Old Village Streets
o 31st St between CSAH 14 and CSAH 6
o Fox Fire Estates
Upgrade to Water Tower #2 communication system after July 19th system failure.
Upgraded 94 Lift Station (Hudson Blvd.) controls to work with existing SCADA system
Equipment repairs to:
o 2000 Chevy Pick-up = repair holes in cab floor (4-new tires still needed)
o 2004 John Deere Ditch Mower = new speed sensor and solenoid
o 1998 GMC Pick-up = new radiator
o Small misc. repairs to lawn mowers
Meetings w/ Wash. Co. and Focus Eng. regarding Traffic Signal and Roundabout Maint.
Bid requests for = City Hall Sidewalk Replacement, PW Roof leaks, Tree Removal on
Hill Trial Drain Field., Spring Clean-up Day
Work with Planning Dept. on Irrigation Standards
Continuous items = Mowing, Ditch Mowing, Ball Field Maint.,
Submitted by:
Rob Weldon
Public Works Director
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM# 9
AGENDA ITEM: Approve Special Assessment Abatement Requested by WA Cty
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation……………………………………....…City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Washington County/Finance
FISCAL IMPACT: $140.50
SUMMARY AND ACTION REQUESTED: As part of the Consent Agenda, the City Council
is respectfully requested to consider approval to remove the delinquent utility amounts assessed
to parcel 01.029.21.11.0008 from the 2016 assessment roll with Washington County.
BACKGROUND INFORMATION/STAFF REPORT: Washington County recently notified
the Finance Director that delinquent utility assessments were allowed to post to a tax foreited
parcel in their system. Historically these would not have been processed and would have
rejected from their system. Once posted to their system, an abatement form is required to
correct.
RECOMMENDATION: Approve the attached Resolution 2016-66 approving an abatement of
the delinquent utility assessments posted to a tax forfeited parcel.
ATTACHMENTS:
1. Resolution 2016-66
2. WA Cty abatement form for 01.029.21.11.0008
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-66
A RESOLUTION RELATED TO 2016 ASSESSMENTS
TO WASHINGTON COUNTY
BE IT RESOLVED, by the City Council of the City of Lake Elmo, Minnesota,
that the 2016 assessments certified to PID #01.029.21.11.0008 may be removed from the
2016 assessment roll due per the attached Washington County abatement forms.
APPROVED by the Lake Elmo City Council on this 16th day of August, 2016.
.
By: __________________________
Mike Pearson
Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM # 10
AGENDA ITEM: 2016 Seal Coat Project – Pay Request No. 1 (Final)
SUBMITTED BY: Ryan Stempski, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Rob Weldon, Public Works Director
Jack Griffin, City Engineer
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Decrease of $2,125.00. Final payment is proposed in accordance with the
Contract for the project. Final payment is $2,125.00 less than the original contract amount of
$152,875.00 for Lake Elmo’s portion of the work (joint project with West Lakeland Township).
In addition, the project at completion remains within the authorized total project budget of
$158,375.00 which includes engineering.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 1 (Final) for the 2016 Seal Coat Project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The 2016 Seal Project has
been fully completed. The Project Engineer has prepared a Certificate of Completion and is
recommending acceptance of the improvements and release of the final retainage. The one year
warranty period will begin on August 16, 2016, and will extend to August 16, 2017.
Final payment in the amount of $207,368.44 has been requested by the Contractor, Pearson
Brothers, Inc., based upon the work completed. The original Contract amount was $208,903.00;
including $152,875.00 for work in Lake Elmo and $56,028.00 for work in West Lakeland
City Council Meeting [Consent Agenda Item 10]
August 16, 2016
-- page 2 --
Township. The work actually completed for Lake Elmo streets was $150,750.00, or $2,125.00
(1.4%) less than the original Contract amount. Per the Joint Services Agreement, West Lakeland
Township will be invoiced $56,618.44 for their portion of the construction costs.
The final total project cost for the Lake Elmo portion of the project, including construction and
engineering was $154,750.00; $150,750.00 in construction and $4,000 ($7,000 total - $3,000
reimbursed by West Lakeland) for design and construction engineering services.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Pay Request No. 1 (Final) for the 2016 Seal Coat project. If removed from the
consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (Final) to Pearson Brothers, Inc., in the amount of
$207,368.44, for the 2016 Seal Coat Project; which includes $150,750.00 for work completed
in the City of Lake Elmo; and $56,618.44 for work completed in West Lakeland Township.”
ATTACHMENT(S):
1. Partial Pay Estimate No. 1 (Final).
2. Engineer’s Certification of Completion.
PAY ESTIMATE NO. 1 (FINAL)
2016 SEAL COAT PROJECT
CITY OF LAKE ELMO & WEST LAKELAND TOWNSHIP
FOCUS PROJECT NO. 2016.118
CONTRACT DATED MAY 17, 2016
ITEM CONTRACT ACTUAL UNIT TOTAL
NO. QUANTITY QUANTITY UNIT PRICE AMOUNT
1 122,300 120,600 SY 1.25$ 150,750.00$
2 48,300 48,809 SY 1.16$ 56,618.44$
TOTAL 207,368.44$
AND CRS‐2P EMULSIFIED ASPHALT
CITY OF LAKE ELMO
CITY OF WEST LAKELAND
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK
DESCRIPTION
AND CRS‐2P EMULSIFIED ASPHALT
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM # 11
AGENDA ITEM: 2016 Street, Drainage, and Utility Improvements – Pay Request No. 3
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 3 for the 2016 Street, Drainage, and Utility Improvements
project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Hardrives, Inc., the
Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of
$138,652.43. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is 38,957.25.
RECOMMENDATION: Staff is recommending that the City Council consider approving, as
part of the Consent Agenda, Pay Request No. 3 for the 2016 Street, Drainage, and Utility
Improvements project. If removed from the consent agenda, the recommended motion for the
action is as follows:
City Council Meeting [Consent Agenda Item 11]
August 16, 2016
-- page 2 --
“Move to approve Pay Request No. 3 to Hardrives, Inc. in the amount of $138,652.43 for the
2016 Street, Drainage, and Utility Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 3.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER: CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6‐7‐8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION: FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
No.Approval
Date
Amount $1,189,610.33
Additions Deductions $32,976.55
$779,145.08
1 7/5/2016 $32,976.55 $1,222,586.88
$779,145.08
$0.00
$601,535.39
$38,957.255.0%
CONTRACT TIME
TOTALS $32,976.55 $0.00 $138,652.43
NET CHANGE $32,976.55
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
3
7/29/20167/1/2016FROM
2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS
PROJECT NO. 2015.129
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
HARDRIVES, INC.
14475 QUIRAM DRIVE
ROGERS, MN 55374
ATTN: MICHAEL LEUER, PROJECT MANAGER
4/18/2016
9/30/2016
REVISED DAYS
REMAINING
165
0
63
8/12/2016
ORIGINAL DAYS
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
8/5/2016
FOCUS Engineering, inc.PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 3
2016 STREET, DRAINAGE AND UTILITY IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2015.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$9,000.00 $9,000.00 0.50 $4,500.00 0.50 $4,500.00
2 LS 1
$1,284.36 $1,284.36 0.50 $642.18 0.50 $642.18
3 LF 4,428
$1.00 $4,428.00 0.00 $0.00 3,825.00 $3,825.00
4 EA 20
$64.22 $1,284.40 0.00 $0.00 0.00 $0.00
5 EA 11
$26.76 $294.36 7.00 $187.32 7.00 $187.32
6 EA 3
$16.05 $48.15 0.00 $0.00 0.00 $0.00
7 LF 97
$3.48 $337.56 0.00 $0.00 0.00 $0.00
8 SY 29
$3.24 $93.96 0.00 $0.00 0.00 $0.00
9 CY 2,854
$13.73 $39,185.42 0.00 $0.00 0.00 $0.00
10 CY 400
$7.57 $3,028.00 0.00 $0.00 0.00 $0.00
11 RS 19
$54.06 $1,027.14 0.00 $0.00 0.00 $0.00
12 CY 2,035
$14.60 $29,711.00 0.00 $0.00 0.00 $0.00
13 CY 400
$14.60 $5,840.00 0.00 $0.00 0.00 $0.00
14 CY 655
$27.03 $17,704.65 0.00 $0.00 0.00 $0.00
15 TN 53
$19.46 $1,031.38 0.00 $0.00 0.00 $0.00
16 TN 164
$22.49 $3,688.36 0.00 $0.00 0.00 $0.00
17 TN 511
$52.65 $26,904.15 0.00 $0.00 0.00 $0.00
18 TN 680
$47.40 $32,232.00 588.41 $27,890.63 588.41 $27,890.63
19 GAL 301
$1.96 $589.96 0.00 $0.00 0.00 $0.00
20 SY 29
$15.00 $435.00 0.00 $0.00 0.00 $0.00
21 LF 1,265
$2.48 $3,137.20 0.00 $0.00 0.00 $0.00
22 HR 15
$0.01 $0.15 3.00 $0.03 3.00 $0.03
23 EA 1
$540.55 $540.55 0.00 $0.00 0.00 $0.00
24 EA 5
$324.33 $1,621.65 0.00 $0.00 0.00 $0.00
25 LF 1,025
$7.57 $7,759.25 0.00 $0.00 0.00 $0.00
26 EA 10
$216.22 $2,162.20 0.00 $0.00 0.00 $0.00
27 EA 6
$216.22 $1,297.32 0.00 $0.00 0.00 $0.00
28 LF 196
$5.41 $1,060.36 0.00 $0.00 0.00 $0.00
29 CY 543
$15.00 $8,145.00 0.00 $0.00 0.00 $0.00
30 SY 3,163
$1.55 $4,902.65 0.00 $0.00 0.00 $0.00
31 EA 11
$42.81 $470.91 0.00 $0.00 0.00 $0.00
32 EA 3
$32.11 $96.33 0.00 $0.00 0.00 $0.00
$209,341.42 $33,220.16 $37,045.16
33 LS 1
$9,000.00 $9,000.00 0.00 $0.00 1.00 $9,000.00
34 LS 1
$1,284.36 $1,284.36 0.50 $642.18 1.00 $1,284.36
35 LF 4,775
$1.00 $4,775.00 0.00 $0.00 3,019.00 $3,019.00
36 EA 7
$64.22 $449.54 0.00 $0.00 0.00 $0.00
37 EA 3
$324.33 $972.99 0.00 $0.00 4.00 $1,297.32
38 EA 3
$259.47 $778.41 0.00 $0.00 6.00 $1,556.82
39 EA 18
$26.76 $481.68 0.00 $0.00 21.00 $561.96
40 EA 10
$16.05 $160.50 0.00 $0.00 2.00 $32.10
41 LF 30
$12.97 $389.10 0.00 $0.00 20.00 $259.40
42 SF 124
$2.16 $267.84 0.00 $0.00 245.00 $529.20
43 LF 305
$1.84 $561.20 0.00 $0.00 210.00 $386.40
44 LF 97
$2.32 $225.04 0.00 $0.00 62.00 $143.84
45 LF 480
$3.24 $1,555.20 0.00 $0.00 480.00 $1,555.20
46 SY 5,224
$1.62 $8,462.88 1,224.00 $1,982.88 5,224.00 $8,462.88
47 SY 230
$2.16 $496.80 0.00 $0.00 230.00 $496.80
48 SY 47
$5.41 $254.27 0.00 $0.00 47.00 $254.27
49 CY 3,074
$13.73 $42,206.02 1,074.00 $14,746.02 3,074.00 $42,206.02
50 CY 375
$7.57 $2,838.75 82.00 $620.74 216.00 $1,635.12
51 RS 19
$54.06 $1,027.14 0.00 $0.00 19.00 $1,027.14
52 CY 1,962
$14.87 $29,174.94 0.00 $0.00 1,962.00 $29,174.94
53 CY 375
$14.87 $5,576.25 82.00 $1,219.34 216.00 $3,211.92
54 CY 630
$27.03 $17,028.90 0.00 $0.00 630.00 $17,028.90
55 TN 490
$52.65 $25,798.50 0.00 $0.00 0.00 $0.00
56 TN 653
$47.40 $30,952.20 0.00 $0.00 567.90 $26,918.46
57 GAL 290
$1.96 $568.40 0.00 $0.00 70.00 $137.20
58 SY 230
$15.00 $3,450.00 0.00 $0.00 297.00 $4,455.00
59 LF 1,150
$2.48 $2,852.00 0.00 $0.00 0.00 $0.00
60 SY 62
$46.02 $2,853.24 0.00 $0.00 68.00 $3,129.36
61 LF 3,240
$6.64 $21,513.60 0.00 $0.00 3,150.00 $20,916.00
62 LF 345
$10.17 $3,508.65 0.00 $0.00 333.00 $3,386.61
SALVAGE WOODEN FENCE
SALVAGE BRICK PAVERS
SAWCUT BITUMINOUS PAVEMENT
SAWCUT CONCRETE PAVEMENT
REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
SUBGRADE PREPARATION
SELECT GRANULAR BORROW (STREETS) (CV) (P)
SELECT GRANULAR BORROW (STREETS) (CV) (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV)
PATCH GRAVEL DRIVEWAY
AGGREGATE SHOULDERING
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ KIRKWOOD AVENUE NORTH
MOBILIZATION
SILT FENCE
BIOROLL DITCH CHECK
CLEARING
GRUBBING
SALVAGE MAILBOX
SALVAGE SIGN
TRAFFIC CONTROL
SILT FENCE
CLASS 6 AGGREGATE BASE (CV) (P)
SAW & SEAL STREET (40' INTERVALS)
STREET SWEEPING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
CLEAN CULVERT
4" PVC PERF EDGE DRAIN W/ BACKFILL & WRAP
DRAINTILE CLEANOUT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
BIOROLL DITCH CHECK
SALVAGE MAILBOX
SALVAGE SIGN
SAWCUT BITUMINOUS PAVEMENT
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (RECONSTRUCT AREAS) (EV)
SUBGRADE PREPARATION
PRECAST CONCRETE HEADWALL (DRAIN TILE)
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
DIVISION 2 ‐ KELVIN AVENUE NORTH ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
SUBTOTAL ‐ DIVISION 1
REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS)
COMMON EXCAVATION (EV) (P)
SUBGRADE EXCAVATION (RECONSTRUCT AREAS) (EV)
SELECT GRANULAR BORROW (SUBGRADE EXCAV.) (CV)
CLASS 6 AGGREGATE BASE (CV) (P)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
SAW & SEAL STREET (40' INTERVALS)
6" CONCRETE DRIVEWAY PAVEMENT
CONCRETE RIBBON CURB
SURMOUNTABLE CONCRETE CURB & GUTTER
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
63 LF 56
$12.84 $719.04 0.00 $0.00 108.00 $1,386.72
64 HR 20
$0.01 $0.20 0.00 $0.00 0.00 $0.00
65 EA 2
$540.56 $1,081.12 0.00 $0.00 0.00 $0.00
66 EA 1
$324.33 $324.33 0.00 $0.00 1.00 $324.33
67 LF 861
$7.57 $6,517.77 850.00 $6,434.50 850.00 $6,434.50
68 LF 36
$28.11 $1,011.96 0.00 $0.00 36.00 $1,011.96
69 EA 2
$259.47 $518.94 0.00 $0.00 2.00 $518.94
70 EA 8
$216.22 $1,729.76 8.00 $1,729.76 8.00 $1,729.76
71 EA 4
$270.28 $1,081.12 4.00 $1,081.12 4.00 $1,081.12
72 LF 12
$5.41 $64.92 12.00 $64.92 12.00 $64.92
73 CY 702
$15.00 $10,530.00 308.00 $4,620.00 308.00 $4,620.00
74 SY 929
$1.55 $1,439.95 0.00 $0.00 0.00 $0.00
75 SY 2,300
$3.00 $6,900.00 0.00 $0.00 0.00 $0.00
76 EA 18
$42.81 $770.58 14.00 $599.34 14.00 $599.34
77 EA 10
$32.11 $321.10 2.00 $64.22 2.00 $64.22
78 LF 10
$82.25 $822.50 0.00 $0.00 0.00 $0.00
79 SF 124
$4.42 $548.08 0.00 $0.00 0.00 $0.00
$253,844.77 $33,805.02 $199,902.03
80 EA 1
$1,059.49 $1,059.49 0.00 $0.00 1.00 $1,059.49
81 LF 3
$1,097.33 $3,291.99 0.00 $0.00 0.00 $0.00
82 LF 892
$53.42 $47,650.64 0.00 $0.00 874.50 $46,715.79
83 LF 53
$53.95 $2,859.35 0.00 $0.00 47.50 $2,562.63
84 LF 221
$42.54 $9,401.34 0.00 $0.00 136.00 $5,785.44
85 EA 5
$265.95 $1,329.75 0.00 $0.00 5.00 $1,329.75
86 EA 5
$344.87 $1,724.35 0.00 $0.00 5.00 $1,724.35
87 EA 2
$4,492.02 $8,984.04 0.00 $0.00 2.00 $8,984.04
88 EA 2
$1,291.93 $2,583.86 0.00 $0.00 2.00 $2,583.86
89 EA 2
$3,027.12 $6,054.24 0.00 $0.00 2.00 $6,054.24
90 LB 1,104
$3.68 $4,062.72 0.00 $0.00 842.00 $3,098.56
$89,001.77 $0.00 $79,898.15
91 EA 1
$3,481.18 $3,481.18 0.00 $0.00 1.00 $3,481.18
92 LF 3
$1,189.22 $3,567.66 0.00 $0.00 0.00 $0.00
93 LF 535
$38.06 $20,362.10 0.00 $0.00 535.00 $20,362.10
94 LF 20
$53.95 $1,079.00 0.00 $0.00 20.00 $1,079.00
95 LF 266
$42.54 $11,315.64 0.00 $0.00 216.00 $9,188.64
96 EA 6
$265.95 $1,595.70 0.00 $0.00 6.00 $1,595.70
97 EA 6
$344.87 $2,069.22 0.00 $0.00 6.00 $2,069.22
98 EA 1
$4,492.02 $4,492.02 0.00 $0.00 1.00 $4,492.02
99 EA 1
$1,291.93 $1,291.93 0.00 $0.00 1.00 $1,291.93
100 LB 315
$4.32 $1,360.80 0.00 $0.00 172.00 $743.04
$50,615.25 $0.00 $44,302.83
101 LS 1
$15,000.00 $15,000.00 0.00 $0.00 0.50 $7,500.00
102 LS 1
$1,926.54 $1,926.54 1.00 $1,926.54 1.00 $1,926.54
103 LF 207
$1.00 $207.00 0.00 $0.00 0.00 $0.00
104 EA 23
$90.98 $2,092.54 0.00 $0.00 0.00 $0.00
105 EA 1
$324.33 $324.33 0.00 $0.00 1.00 $324.33
106 EA 1
$259.46 $259.46 0.00 $0.00 1.00 $259.46
107 EA 31
$26.76 $829.56 0.00 $0.00 31.00 $829.56
108 EA 5
$16.05 $80.25 0.00 $0.00 0.00 $0.00
109 LF 750
$0.29 $217.50 0.00 $0.00 0.00 $0.00
110 LF 435
$2.07 $900.45 0.00 $0.00 452.50 $936.68
111 LF 152
$2.22 $337.44 0.00 $0.00 150.00 $333.00
112 EA 27
$162.46 $4,386.42 0.00 $0.00 27.00 $4,386.42
113 SY 377
$5.55 $2,092.35 0.00 $0.00 357.19 $1,982.40
114 SY 137
$7.70 $1,054.90 0.00 $0.00 127.39 $980.90
115 CY 500
$7.00 $3,500.00 0.00 $0.00 25.00 $175.00
116 SY 18,800
$2.89 $54,332.00 0.00 $0.00 18,800.00 $54,332.00
117 CY 909
$5.65 $5,135.85 0.00 $0.00 909.00 $5,135.85
118 RS 55
$310.00 $17,050.00 0.00 $0.00 55.00 $17,050.00
119 TN 1,611
$50.07 $80,662.77 1,368.94 $68,542.83 1,368.94 $68,542.83
120 TN 1,611
$45.98 $74,073.78 0.00 $0.00 1,411.00 $64,877.78
121 GAL 951
$1.96 $1,863.96 250.00 $490.00 350.00 $686.00
122 SY 367
$15.00 $5,505.00 32.00 $480.00 363.00 $5,445.00
123 SY 91
$46.02 $4,187.82 0.00 $0.00 108.00 $4,970.16
STREET SWEEPING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
SODDING
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
CLEAN CULVERT
4" PVC PERF EDGE DRAIN W/ BACKFILL & WRAP
12" CORRUGATED STEEL PIPE CULVERT
12" CORRUGATED STEEL PIPE APRON
DRAINTILE CLEANOUT
PRECAST CONCRETE HEADWALL (DRAIN TILE)
DITCH GRADING
IMPORT AND PLACE TOPSOIL (LV)
SEEDING, FERTILIZER AND WOOD FIBER BLANKET
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) (DRIVEWAY)
6" CONCRETE DRIVEWAY PAVEMENT
REMOVE & DISPOSE OF EXIST. CONCRETE PAVEMENT (DRIVEWAYS)
SUBGRADE EXCAVATION (RECLAIM AREAS) (EV)
REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS)
REMOVE MANHOLE OR CATCH BASIN CASTING
12"X8" WET TAP
8" DIP, CL. 52 WATERMAIN
6" DIP, CL. 52 WATERMAIN
6" HYDRANT ASSEMBLY (8'‐6" BURY)
1" CORPORATION STOP
INLET PROTECTION
CLEARING
GRUBBING
SALVAGE MAILBOX
SALVAGE SIGN
SALVAGE LANDSCAPE ROCK (ISLANDS) (P)
SAWCUT BITUMINOUS PAVEMENT
HYDRANT EXTENSION
12" DIP, CL. 52 WATERMAIN
INSTALL SALVAGED BRICK PAVERS
SUBTOTAL ‐ DIVISION 2
6" DIP, CL. 52 WATERMAIN
1" TYPE "K" COPPER WATER SERVICE
DIVISION 3 ‐ KELVIN AVENUE NORTH ‐ TRUNK WATER MAIN
CONNECT TO EXISTING WATERMAIN
INSTALL WOODEN FENCE
B618 CONCRETE CURB & GUTTER
1" CORPORATION STOP
1" CURB STOP WITH BOX
HYDRANT EXTENSION
SUBTOTAL ‐ DIVISION 3
6" HYDRANT ASSEMBLY (8'‐6" BURY)
6" RES. SEAT GATE VALVE & BOX
12" RES. SEAT GATE VALVE & BOX
MJ DIP COMPACT FITTINGS
DIVISION 4 ‐ KELVIN AVENUE NORTH ‐ LATERAL WATER MAIN
SILT FENCE
1" TYPE "K" COPPER WATER SERVICE
6" RES. SEAT GATE VALVE & BOX
MJ DIP COMPACT FITTINGS
SUBTOTAL ‐ DIVISION 4
1" CURB STOP WITH BOX
RECLAIM EX. BIT. AND BASE MATERIALS, 8" DEPTH (P)
HAUL OUT EXCESS RECLAIMED MATERIAL (LV) (P)
SUBGRADE PREPARATION OF RECLAIMED SURFACE
SAWCUT CONCRETE PAVEMENT
DIVISION 5 ‐ STONEGATE 1ST ADDITION ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B)
BITUMINOUS MATERIAL FOR TACK COAT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
124 LF 4,025
$2.48 $9,982.00 0.00 $0.00 0.00 $0.00
125 CY 15
$86.49 $1,297.35 0.00 $0.00 13.50 $1,167.62
126 CY 57
$27.03 $1,540.71 0.00 $0.00 28.00 $756.84
127 LS 1
$3,546.04 $3,546.04 0.00 $0.00 1.00 $3,546.04
128 EA 23
$627.69 $14,436.87 0.00 $0.00 0.00 $0.00
129 EA 4
$474.07 $1,896.28 4.00 $1,896.28 4.00 $1,896.28
130 EA 8
$560.15 $4,481.20 2.00 $1,120.30 2.00 $1,120.30
131 EA 15
$172.81 $2,592.15 0.00 $0.00 0.00 $0.00
132 LF 10
$0.01 $0.10 0.00 $0.00 0.00 $0.00
133 LF 12,140
$10.65 $129,291.00 0.00 $0.00 11,547.00 $122,975.55
134 HR 30
$0.01 $0.30 3.00 $0.03 6.00 $0.06
135 CY 1,466
$15.00 $21,990.00 106.00 $1,590.00 667.00 $10,005.00
136 SY 7,007
$3.00 $21,021.00 0.00 $0.00 0.00 $0.00
137 EA 31
$42.81 $1,327.11 30.00 $1,284.30 30.00 $1,284.30
138 EA 5
$32.11 $160.55 0.00 $0.00 0.00 $0.00
139 LF 750
$1.58 $1,185.00 0.00 $0.00 0.00 $0.00
$490,767.58 $77,330.28 $383,425.89
140 LS 1 $3,500.00
$3,500.00 0.25 $875.00 0.25 $875.00
141 LS 1 $1,070.30
$1,070.30 0.25 $267.58 0.25 $267.58
142 EA 8 $90.98
$727.84 0.00 $0.00 0.00 $0.00
143 LF 80 $4.55
$364.00 24.00 $109.20 24.00 $109.20
144 EA 6 $114.23
$685.38 3.00 $342.69 3.00 $342.69
145 SY 4,900 $1.60
$7,840.00 0.00 $0.00 0.00 $0.00
146 LS 1 $1,214.34
$1,214.34 0.00 $0.00 0.00 $0.00
147 LF 136 $10.48
$1,425.28 0.00 $0.00 0.00 $0.00
148 TN 637 $51.01
$32,493.37 0.00 $0.00 0.00 $0.00
149 GAL 282 $1.96
$552.72 0.00 $0.00 0.00 $0.00
150 EA 1 $627.69
$627.69 0.00 $0.00 0.00 $0.00
151 EA 4 $760.91
$3,043.64 0.00 $0.00 0.00 $0.00
152 EA 1 $740.51
$740.51 0.00 $0.00 0.00 $0.00
153 HR 4 $0.01
$0.04 0.00 $0.00 0.00 $0.00
154 CY 30 $24.65
$739.50 0.00 $0.00 0.00 $0.00
155 SY 138 $5.30
$731.40 0.00 $0.00 0.00 $0.00
$55,756.01 $1,594.47 $1,594.47
156 LS 1 $3,500.00
$3,500.00 0.00 $0.00 0.00 $0.00
157 LS 1 $1,070.30
$1,070.30 0.00 $0.00 0.00 $0.00
158 SY 4,090 $1.60
$6,544.00 0.00 $0.00 0.00 $0.00
159 EA 5 $274.15
$1,370.75 0.00 $0.00 0.00 $0.00
160 TN 531 $51.48
$27,335.88 0.00 $0.00 0.00 $0.00
161 GAL 236 $1.96
$462.56 0.00 $0.00 0.00 $0.00
162 HR 4 $0.01
$0.04 0.00 $0.00 0.00 $0.00
$40,283.53 $0.00 $0.00
TOTALS ‐ BASE CONTRACT $1,189,610.33 $145,949.92 $746,168.53
CHANGE ORDER NO. 1
CO1‐2 LS 1.0 $1,000.00 $1,000.00 0.00 $0.00 1.0 $1,000.00
CO1‐2 LF 1,179.0 $19.45 $22,931.55 0.00 $0.00 1,179.0 $22,931.55
CO1‐3 EA 11.0 $330.00 $3,630.00 0.00 $0.00 11.0 $3,630.00
CO1‐4 EA 2.0 $295.00 $590.00 0.00 $0.00 2.0 $590.00
CO1‐5 EA 5.0 $825.00 $4,125.00 0.00 $0.00 5.0 $4,125.00
CO1‐6 EA 2.0 $350.00 $700.00 0.00 $0.00 2.0 $700.00
TOTALS ‐ CHANGE ORDER NO. 1 $32,976.55 $0.00 $32,976.55
TOTALS ‐ REVISED CONTRACT $1,222,586.88 $145,949.92 $779,145.08
SUBTOTAL ‐ DIVISION 7
DRAINTILE CLEANOUT
PRECAST CONCRETE HEADWALL
CORE DRILL INTO EXISTING STORM SEWER
CONNECT TO EXISTING DRAINTILE
MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P)
ADJUST VALVE BOX (WATER)
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C)
BITUMINOUS MATERIAL FOR TACK COAT
STREET SWEEPING
SUBTOTAL ‐ DIVISION 6
DIVISION 7 ‐ JAMELY AVENUE NORTH ‐ STREETS
MOBILIZATION
TRAFFIC CONTROL
CATCH BASIN CASTING R‐3250‐1
CATCH BASIN CASTING R‐3501‐TR
STREET SWEEPING
IMPORT AND PLACE TOPSOIL (LV)
SODDING
REMOVE & REPAVE BITUMINOUS FLUME
SPOT BITUMINOUS CURB REPLACEMENT
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C)
BITUMINOUS MATERIAL FOR TACK COAT
CATCH BASIN CASTING R‐3067‐V
TRAFFIC CONTROL
INLET PROTECTION
REMOVE & DISPOSE OF EXIST. CONCRETE CURB AND GUTTER
REMOVE MANHOLE OR CATCH BASIN CASTING
MILL 2" OF EXISTING BITUMINOUS PAVEMENT (P)
INSTALL SALVAGED LANDSCAPE ROCK (ISLANDS) (P)
SUBTOTAL ‐ DIVISION 5
DIVISION 6 ‐ HIGHLAND TRAIL NORTH ‐ STREETS
MOBILIZATION
STREET SWEEPING
IMPORT AND PLACE TOPSOIL (LV)
SODDING
INSTALL SALVAGED MAILBOX
INSTALL SALVAGED SIGN
MANHOLE CASTING R‐1642‐B
SOLID (2'X3'X1.0' HT) CONCRETE CB SECTION
MINOR STRUCTURE REPAIR
RECONSTRUCT DRAINAGE STRUCTURE
B418 CONCRETE CURB & GUTTER
REMOBILIZATION
4" PERFORATED EDGE DRAIN WITH BACKFILL & WRAP
SAW & SEAL STREET (40' INTERVALS)
RIPRAP
SEDIMENT REMOVAL (LV)
MODIFY STORM STRUCTURE 104
CATCH BASIN CASTING R‐3067‐V
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM # 12
AGENDA ITEM: Inwood Trunk Watermain Improvements – Pay Request No. 4
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 4 for the Inwood Trunk Watermain Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Northdale Construction
Company, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 4 in the
amount of $248,363.65. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $69,479.95.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Pay Request No. 4 for the Inwood Trunk Watermain Improvements project. If
removed from the consent agenda, the recommended motion for the action is as follows:
City Council Meeting [Consent Agenda Item 12]
August 16, 2016
-- page 2 --
“Move to approve Pay Request No. 4 to Northdale Construction Company, Inc. in the amount
of $248,363.65 for the Inwood Trunk Watermain Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 4.
PARTIAL PAY ESTIMATE NO. 4
INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.130
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $64,800.00 $64,800.00 0.00 $0.00 1.00 $64,800.00
2 LS 1 $22,945.00 $22,945.00 0.20 $4,589.00 0.95 $21,797.75
3 LF 600 $4.13 $2,478.00 0.00 $0.00 200 $826.00
4 EA 6 $750.00 $4,500.00 0.00 $0.00 0 $0.00
5 EA 10 $104.50 $1,045.00 0.00 $0.00 0 $0.00
$95,768.00 $4,589.00 $87,423.75
1 EA 1 $7,483.75 $7,483.75 0 $0.00 0 $0.00
2 EA 2 $13,187.61 $26,375.22 0 $0.00 1 $13,187.61
3 EA 11 $4,431.40 $48,745.40 1 $4,431.40 10 $44,314.00
4 LF 6 $1,628.80 $9,772.80 0 $0.00 3.5 $5,700.80
5 EA 10 $2,476.08 $24,760.80 1 $2,476.08 10 $24,760.80
6 EA 3 $2,920.05 $8,760.15 0 $0.00 2 $5,840.10
7 EA 2 $4,117.60 $8,235.20 0 $0.00 2 $8,235.20
8 EA 19 $10,711.98 $203,527.62 5 $53,559.90 19 $203,527.62
9 EA 3 $709.63 $2,128.89 0 $0.00 3 $2,128.89
10 EA 3 $775.20 $2,325.60 0 $0.00 3 $2,325.60
11 LF 100 $50.97 $5,097.00 0 $0.00 81 $4,128.57
12 LF 75 $63.87 $4,790.25 19 $1,181.60 141.0 $9,005.67
13 LF 96 $70.32 $6,750.72 0 $0.00 42 $2,953.44
14 LF 28 $108.70 $3,043.60 0 $0.00 25.75 $2,799.03
15 LF 25 $126.98 $3,174.50 20 $2,539.60 55 $6,983.90
16 LF 11,015 $74.75 $823,371.25 2,214 $165,496.50 10,940 $817,765.00
17 LB 5,810 $10.74 $62,399.40 1,773 $19,042.02 8,776 $94,254.24
18 LS 1 $49,462.20 $49,462.20 0 $7,419.33 0.90 $44,515.98
19 LS 1 $7,000.00 $7,000.00 0 $700.00 0.95 $6,650.00
20 EA 18 $156.02 $2,808.36 0 $0.00 0 $0.00
$1,310,012.71 $256,846.43 $1,299,076.45
1 LF 60 $15.00 $900.00 0 $0.00 14 $210.00
2 LF 60 $31.11 $1,866.60 0 $0.00 8 $248.88
$2,766.60 $0.00 $458.88
1 EA 2 $165.00 $330.00 0 $0.00 0 $0.00
2 EA 13 $220.00 $2,860.00 0 $0.00 2 $440.00
$3,190.00 $0.00 $440.00
TOTALS ‐ BASE CONTRACT $1,411,737.31 $261,435.43 $1,387,399.08
CHANGE ORDER NO. 1
CO1‐1 EA 2 $500.00 $1,000.00 0 $0.00 2 $1,000.00
CO1‐2 EA 1 $1,200.00 $1,200.00 0 $0.00 1 $1,200.00
TOTALS ‐ CHANGE ORDER NO. 1 $2,200.00 $0.00 $2,200.00
TOTALS ‐ REVISED CONTRACT $1,413,937.31 $261,435.43 $1,389,599.08
SALVAGE AND REINSTALL MAILBOX
18" FLARED END SECTION
1" CURB STOP AND CURB BOX
CLEAR AND GRUB TREE
DITCH CHECK
SUBTOTAL ‐ DIVISION 1
DIVISION 2 ‐ WATERMAIN
CONNECT TO EXISTING 8" WATERMAIN
CONNECT TO EXISTING 16" WATERMAIN
12" GATE VALVE AND BOX
1" CORPORATION STOP WITH FUSIBLE SADDLE
HYDRANT
6" GATE VALVE AND BOX
8" GATE VALVE AND BOX
16" BUTTERFLY VALVE AND BOX
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE, MACHINE SLICED
HYDRANT EXTENSION
1" COPPER WATER SERVICE PIPE
6" DUCTILE IRON WATERMAIN PIPE, CLASS 52
8" DUCTILE IRON WATERMAIN PIPE, CLASS 52
12" DUCTILE IRON WATERMAIN PIPE, CLASS 52
16" DUCTILE IRON WATERMAIN PIPE, CLASS 52
16" HDPE DIPS DR11 WATERMAIN, DIRECTIONAL DRILL
DUCTILE IRON FITTINGS
HORIZONTAL DIRECTIONAL DRILLING BORE PITS
WATER SERVICE CONNECTION PITS
TRIVIEW TEST STATION MARKER
SUBTOTAL ‐ DIVISION 2
SUBTOTAL ‐ DIVISION 4
DIVISION 4 ‐ STREET CONSTRUCTION
DIVISION 3 ‐ STORM SEWER
SALVAGE CONCRETE PIPE CULVERT
INSTALL SALVAGED PIPE CULVERT
SALVAGE AND REINSTALL SIGN
SUBTOTAL ‐ DIVISION 3
HYDRANT OFFSET
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM # 13
AGENDA ITEM: Inwood Booster Station Improvements – Pay Request No. 3
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 3 for the Inwood Booster Station Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Magney Construction, Inc.,
the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of
$92,094.66. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work
completed. The amount retained is $14,047.29.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Pay Request No. 3 for the Inwood Booster Station Improvements project. If
removed from the consent agenda, the recommended motion for the action is as follows:
City Council Meeting [Consent Agenda Item 13]
August 16, 2016
-- page 2 --
“Move to approve Pay Request No. 3 to Magney Construction, Inc. in the amount of
$92,094.66 for the Inwood Booster Station Improvements”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 3
PARTIAL PAY ESTIMATE NO.3
INWOOD BOOSTER STATION IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.129
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $55,000.00 $55,000.00 0.00 $0.00 1.00 $55,000.00
2 LS 1 $700.00 $700.00 0.20 $140.00 0.80 $560.00
3 LF 240 $3.00 $720.00 120.00 $360.00 240 $720.00
4 LS 1 $2,000.00 $2,000.00 0.00 $0.00 1 $2,000.00
5 EA 1 $1,000.00 $1,000.00 0.00 $0.00 1 $1,000.00
6 HR 10 $105.00 $1,050.00 0.00 $0.00 0 $0.00
7 LS 1 $4,800.00 $4,800.00 0.00 $0.00 0 $0.00
$65,270.00 $500.00 $59,280.00
8 EA 3 $1,500.00 $4,500.00 0.00 $0.00 3 $4,500.00
9 LF 65 $50.00 $3,250.00 0.00 $0.00 65 $3,250.00
10 LF 100 $120.00 $12,000.00 0.00 $0.00 100 $12,000.00
11 LB 344 $16.00 $5,504.00 0.00 $0.00 344 $5,504.00
$25,254.00 $0.00 $25,254.00
12 LF 15 $50.00 $750.00 0.00 $0.00 0 $0.00
13 LF 130 $50.00 $6,500.00 121.00 $6,050.00 121 $6,050.00
14 EA 1 $1,500.00 $1,500.00 1.00 $1,500.00 1 $1,500.00
15 EA 2 $3,000.00 $6,000.00 2.00 $6,000.00 2 $6,000.00
16 CY 10 $160.00 $1,600.00 0.00 $0.00 0 $0.00
$16,350.00 $13,550.00 $13,550.00
17 CY 690 $20.00 $13,800.00 0.00 $0.00 690 $13,800.00
18 SELECT GRANULAR BORROW (P)CY 110 $25.00 $2,750.00 0.00 $0.00 0 $0.00
19 SUBGRADE PREPARATION LS 1 $1,400.00 $1,400.00 0.00 $0.00 0.00 $0.00
20 AGGREGATE BASE CLASS 5 TON 140 $22.00 $3,080.00 0.00 $0.00 0 $0.00
21 TYPE SP 9.5 WEAR COURSE MIX (2,B)TON 50 $95.00 $4,750.00 0.00 $0.00 0 $0.00
22 4" CONCRETE SIDEWALK SY 41 $70.00 $2,870.00 0.00 $0.00 0 $0.00
23 SEGMENTAL RETAINING WALL FF 480 $23.00 $11,040.00 0.00 $0.00 0 $0.00
24 SPLIT RAIL FENCE LF 120 $17.00 $2,040.00 0.00 $0.00 0 $0.00
25 GUARD POST EA 3 $350.00 $1,050.00 0.00 $0.00 0 $0.00
26 6" PERFORATED PVC DRAIN LF 140 $40.00 $5,600.00 60.00 $2,400.00 60 $2,400.00
27 8" INLINE DRAIN EA 5 $900.00 $4,500.00 4.00 $3,600.00 4 $3,600.00
28 ROOF DRAIN COLLECTION EA 5 $900.00 $4,500.00 0.00 $0.00 0 $0.00
29 EA 1 $900.00 $900.00 0.00 $0.00 0 $0.00
$58,280.00 $6,000.00 $19,800.00
30
31 LS 1 $18,550.00 $18,550.00 0.10 $1,855.00 0.40 $7,420.00
32 LS 1 $19,620.00 $19,620.00 0.00 $0.00 1.00 $19,620.00
31000 LS 1 $58,760.00 $58,760.00 0.25 $14,690.00 0.75 $44,070.00
32000 LS 1 $5,100.00 $5,100.00 0.25 $1,275.00 0.75 $3,825.00
33516 LS 1 $1,860.00 $1,860.00 0.00 $0.00 0.00 $0.00
42000 LS 1 $70,480.00 $70,480.00 0.55 $38,764.00 0.55 $38,764.00
55000 LS 1 $3,350.00 $3,350.00 1.00 $3,350.00 1.00 $3,350.00
61000 LS 1 $25,500.00 $25,500.00 0.00 $0.00 0.00 $0.00
62210 LS 1 $1,170.00 $1,170.00 0.00 $0.00 0.00 $0.00
71113 LS 1 $670.00 $670.00 0.00 $0.00 0.00 $0.00
72113 LS 1 $1,250.00 $1,250.00 1.00 $1,250.00 1.00 $1,250.00
72126 LS 1 $2,700.00 $2,700.00 0.00 $0.00 0.00 $0.00
72726 LS 1 $4,000.00 $4,000.00 0.00 $0.00 0.00 $0.00
73113 LS 1 $6,600.00 $6,600.00 0.00 $0.00 0.00 $0.00
74618 LS 1 $6,550.00 $6,550.00 0.00 $0.00 0.00 $0.00
74646 LS 1 $10,600.00 $10,600.00 0.00 $0.00 0.00 $0.00
79200 LS 1 $3,210.00 $3,210.00 0.00 $0.00 0.00 $0.00
81600 LS 1 $11,950.00 $11,950.00 0.00 $0.00 0.00 $0.00
88100 LS 1 $500.00 $500.00 0.00 $0.00 0.00 $0.00
88410 LS 1 $9,960.00 $9,960.00 0.00 $0.00 0.00 $0.00
97750 LS 1 $9,640.00 $9,640.00 0.00 $0.00 0.00 $0.00
99600 LS 1 $13,400.00 $13,400.00 0.00 $0.00 0.00 $0.00
101469 LS 1 $200.00 $200.00 0.00 $0.00 0.00 $0.00
18" RCP FLARED END SECTION
STREET SWEEPING
SITE RESTORATION
SUBTOTAL - DIVISION 1
DIVISION 2 - WATER MAIN
CONNECT TO EXISTING WATERMAIN AND SERVICE
1.5" COPPER WATER SERVICE PIPE
DIVISION 3 - STORM SEWER
18" RCP STORM SEWER PIPE, CLASS 5
12" DUCTILE IRON WATERMAIN PIPE, CLASS 52
SUBTOTAL - DIVISION 2
10" PVC DRAIN
Supervision
Bond & Insurance
Plastic Trism
Bituminous Damproofing
Insulation (below grade)
Blown Fiberglass Insulation
Fluid Applied Membrane Air Barrier
DIVISION 1 - GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE
DUCTILE IRON FITTINGS
CLEARING AND GRUBBING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
CATCH BASIN/MANHOLE
RANDOM RIPRAP CLASS III (CV)
SUBTOTAL - DIVISION 3
Rough Carpentry
DIVISION 5 - BOOSTER FACILITY
DIVISION 4 - DRIVEWAY CONSTRUCTION
COMMON EXCAVATION (P)
DRAINTILE CLEANOUT
Misc. Metals
SUBTOTAL - DIVISION 4
Concrete Work
Rebar
Heavy Duty Concrete Floor Finish
Masonry Work
Glass & Glazing
Translucent Windows
FRP Surface laminated panels
High performance Coating
Warning Signs
Asphalt Shingles
Metal Soffit & Fascia, gutters & downspouts
Mineral Fiber Siding
Joint Sealants
FRP Doors
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
104416 LS 1 $350.00 $350.00 0.00 $0.00 0.00 $0.00
220000 LS 1 $22,500.00 $22,500.00 0.30 $6,750.00 0.35 $7,875.00
230000 LS 1 $46,400.00 $46,400.00 0.00 $0.00 0.00 $0.00
260500 LS 1 $79,800.00 $79,800.00 0.10 $7,980.00 0.15 $11,970.00
312305 LS 1 $7,880.00 $7,880.00 0.10 $788.00 0.60 $4,728.00
331300 LS 1 $950.00 $950.00 0.00 $0.00 0.00 $0.00
402323 LS 1 $111,400.00 $111,400.00 0.00 $0.00 0.00 $0.00
412223 LS 1 $1,200.00 $1,200.00 0.00 $0.00 0.00 $0.00
444200 LS 1 $26,200.00 $26,200.00 0.00 $0.00 0.00 $0.00
444256 LS 1 $78,200.00 $78,200.00 0.00 $0.00 0.00 $0.00
444416 LS 1 $101,500.00 $101,500.00 0.00 $0.00 0.00 $0.00
33 LS 1 $30,000.00 $30,000.00 0.00 $0.00 0.00 $0.00
34 LS 1 $215,000.00 $215,000.00 0.00 $0.00 0.00 $0.00
35 LS 1 $105,000.00 $105,000.00 0.00 $0.00 0.00 $0.00
36 LS 1 $10,000.00 $10,000.00 0.02 $189.75 0.02 $189.75
37 LS 1 $20,000.00 $20,000.00 0.00 $0.00 1.00 $20,000.00
38 SY 625 $2.00 $1,250.00 0.00 $0.00 0.00 $0.00
$1,143,250.00 $76,891.75 $163,061.75
TOTALS $1,308,404.00 $96,941.75 $280,945.75
Disinfection of Water Storage Structures
Process Piping
Portable Hand Chain Hoist & Trolley
Water System Storage Tanks
Vertical Split Case Booster Pumps
Fire Extinguishers
Plumbing
HVAC
Electircal
Earthwork
HOLDING TANK AND ASSOCIATED PIPING
EROSION CONTROL BLANKET
SUBTOTAL - DIVISION 5
Gas Chlorination Sytem
SCADA INTEGRATION AND SYSTEM IMPROVEMENTS (SCADA CONTRACTOR) ALLOWANCE
PROCESS INSTRUMENTATION AND CONTROL (SYSTEM INTEGRATOR)
230 KW GENERATOR SET
UTILITY ALLOWANCE (ELECTRIC, NATURAL GAS, TELECOMMUNICATION/DATA)
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM # 14
AGENDA ITEM: Inwood Booster Station Improvements – Change Order No. 1
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: Contract decrease in the amount of $5,048.49. This change order decreases
the contract amount for the project by $5,048.49 bringing the revised construction contract to
$1,303,355.51. With this change order the project remains within the authorized project budget
and contingencies.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Change Order No. 1 for the Inwood Booster Station Improvements project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: This change order is being
processed at the request of the City for project revisions with a net contract change in a deduct
amount of $5,048.49. Each item was reviewed closely with the City, Engineer of Record, and
Contractor as construction progresses on the Booster Station project. The various project
revisions are as itemized below:
1. Common Excavation: $3,700 ADD. Additional excavation was required for driveway
entrance revisions needed to respond to Washington County R/W permit requirements.
City Council Meeting [Consent Agenda Item 14]
August 16, 2016
-- page 2 --
2. Chemical Pump Relocation: $255.78 ADD. The chemical booster pump was installed
outside of the Chlorine Room as required by the MN Department of Health permit
conditions.
3. Main Circuit Breaker and Variable Frequency Drive (VFD) substitute: $3,082.56
DEDUCT. In working with the contractor a substitute circuit breaker and VFD was
identified for use on the project at a lower cost.
4. Booster Pump substitute: $3,500 DEDUCT. In working with the contractor a substitute
booster pump was identified for use on the project at a lower cost.
5. Water Service Connections. $5,666.18 ADD. The water service was upsized and
relocated to correct for a plan discrepancy and to coordinate between the trunk watermain
and booster station contracts.
6. Building Insulation: $1,047.11 ADD. Additional insulation was installed under the siding
as required by the MN Department of Labor and Industry.
7. Remove Chlorination Actuators: $9,135.00 DEDUCT. The emergency gas shut-off
actuators were removed from the scope of work after being determined to be redundant.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Change Order No. 1 for the Inwood Booster Station Improvements project. If
removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Change Order No. 1 for the Inwood Booster Station Improvements thereby
decreasing the contract amount by $5,048.49”.
ATTACHMENT(S):
1. Change Order No. 1.
CHANGE ORDER NO.1
INWOOD BOOSTER STATION IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014.129
QUANTITY UNIT PRICE AMOUNT
CO1-1 CY 185 $20.00 $3,700.00
CO1-2 LS 1 $255.78 $255.78
CO1-3 LS 1 -$3,082.56 -$3,082.56
CO1-4 LS 1 -$3,500.00 -$3,500.00
CO1-5 LS 1 $5,666.18 $5,666.18
CO1-6 LS 1 $1,047.11
$1,047.11
CO1-7 LS 1 -$9,135.00
-$9,135.00
TOTALS - CHANGE ORDER NO. 1 -$5,048.49
PR3: Remove Chlorination Actuators Value engineering and space considerations
Adjust plans per Washington Co. comments
Sub2: Substitute Booster Pump Manufacturers Value engineering and lead time considerations
PR2: Additional Building Insulation
DESCRIPTION / JUSTIFICATION
FC2: Water Service & Watermain Connections
Sub1: Substitute Main Circuit Breaker & Variable Frequency Drives
PR1: Relocate Chemical Pump & Remove Chemical Room Floor Drain
Adjust plans per MN Department of Labor & Industry comments
Upsize & relocate water service, deeper watermain connection
Value engineering and size considerations
Adjust plans per MN Department of Health comments
ITEM DESCRIPTION OF PAY ITEM UNIT
CHANGE ORDER
FC1: Additional Common Excavation @ driveway & ditch
Proposal
SEND TO
Company name From
Peter Aldritt
Attention Date
7/18/2016
Fax Phone Proposal #
Urgent Please comment X Please review For your information
Total pages, including cover:1
COMMENTS
RE: MCC Modifications
Lucas,
Material: -$
-$
(3,037.00)$
Subtotal (3,037.00)$
General Contractor's Overhead -$
Bond & Insurance premiums (45.56)$
Total (3,082.56)$
Thank you,
Peter Aldritt
Project Manager Accepted By Date
Please review this proposal and feel free to contact me with any questions, comments or concerns.
We are offering the following price quotation in regards to the MCC modifications and substituting the electronic
main circuit breaker for the thermal mag breaker.
Subcontractor: TPC/Taylor Electric - MCC Modifications
Labor:
MSA
Lucas Jones
MC-P2 Revised
Page 1 of 1
COST PROPOSAL DATE:
WORKSHEET
COR NO:
P.R. NO:
R.F.I. NO:
St. Croix Lift Station
DESCRIPTION OF WORK:
LABOR MAT'L SUB
DESCRIPTION QUANTITY UNIT UNIT PRICE LABOR UNIT PRICE MATERIAL EQUIPMENT CONTRACTS
MAGNEY LABOR
Laborer - 14 Hr 76.23$ $1,067.22
Carpenter - 10 Hr 83.02$ $830.20
Operator Hr 85.93$ $0.00
Plumber / Pipe Fitter Hr 91.50$ $0.00
Foreman Hr 86.72$ $0.00
Superintendant 12 Hr 93.00$ $1,116.00
General Superintedant Hr 126.87$ $0.00
Project Manager Hr 100.00$ $0.00
Overtime - Add $30.00 / Hr Hr 30.00$ $0.00
Sunday & Holidays - Add $48.00 / Hr Hr 48.00$ $0.00
MAGNEY Material
1.5" Copper $210.00
1.5" Curbstop $297.00
MAGNEY Equipment
Trench Box $350.00
Kamatsu 360 $0.00
Mileage 76 Miles $0.65 $49.40
Pick Up Truck 0 day $90.00 $0.00
SUBCONTRACTORS / SUPPLIERS
Fobbe Contracting - Wet Tap $800.00
SUBTOTAL MAGNEY LABOR, MATERIALS,
SUBCONTRACTORS $3,013.42 $556.40 $800.00
MAT. HANDLING LABOR: 4% OF MAT. $22.26
SMALL TOOLS MAT.: 6% OF LABOR $180.81
SUBTOTAL $3,035.68 $737.21 $350.00 $800.00
MAGNEY OVERHEAD/FEE 15% $455.35 $110.58 $0.00 $40.00
SUBTOTAL MAGNEY LABOR $3,491.03
SUBTOTAL EQUIPMENT $350.00 $350.00
SUBTOTAL MATERIAL $847.79 $847.79
SUBTOTAL SUBCONTRACT $840.00 $840.00
SUBTOTAL $5,528.81
MATERIAL SALES TAX - 7.275% $53.63
BOND / INSURANCE - 0.015 $83.74
BUILDERS RISK INSURANCE N/A
TOTAL THIS COST PROPOSAL $5,666.18
ESTIMATED ADDITIONAL CALENDAR DAYS REQUIRED: 2 days
June 6, 2016
Furnish and install 1.5" copper water service, curbstop and wet
tap from existing water main. This includes the additional 4' of
excavation for the 12" Tie-Ins. Existing 12" was at 994.5'
Page 1
Proposal
PR-2
SEND TO
Company name From
Peter Aldritt
Attention Date
6/28/2016
Fax Phone Proposal #
Urgent Please comment Please review X For your information
Total pages, including cover:1
COMMENTS
RE: Lake Elmo Booster Station PR-2
Lucas,
415.00$
554.39$
-$
Subtotal 969.39$
General Contractor's Overhead 62.25$
Bond & Insurance premiums 15.47$
Total 1,047.11$
Additional Working Days Required for this Change:0.0
Thank you,
Peter Aldritt
Project Manager Accepted By Date
Material:
Please review this proposal and feel free to contact me with any questions, comments or concerns.
We are offering the following price quotation to add a continuous layer of 1/2" Rigid Insulation under the siding.
Tools & Equipment:
MSA
Lucas Jones
Labor:
PR-2
Page 1 of 1
Proposal
SEND TO
Company name From
Peter Aldritt
Attention Date
7/12/2016
Fax Phone Proposal #
Urgent Please comment X Please review For your information
Total pages, including cover:1
COMMENTS
RE: Removing Motorized Gas Shut off Actuators
Lucas,
Material: -$
-$
(9,000.00)$
Subtotal (9,000.00)$
General Contractor's Overhead -$
Bond & Insurance premiums (135.00)$
Total (9,135.00)$
Thank you,
Peter Aldritt
Project Manager Accepted By Date
Please review this proposal and feel free to contact me with any questions, comments or concerns.
We are affering the following price quotation in regards to removing the Emergency Gas Shut off Actuators.
Subcontractor: Vessco - Removing Actuators
Labor:
MSA
Lucas Jones
MC-P3
Page 1 of 1
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: August 16, 2016
CONSENT
ITEM # 15
AGENDA ITEM: Inwood Water Tower (No. 4) – Pay Request No. 3
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED:
The City Council is respectfully requested to consider approving Pay Request No. 3 for the
Inwood Water Tower (No. 4) project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:
CB&I, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the
amount of $225,349.50. The request has been reviewed and payment is recommended in the
amount requested. In accordance with the contract documents, the City has retained 5% of the
total work completed. The amount retained is $23,507.50.
City Council Meeting [Consent Agenda Item 15]
August 16, 2016
-- page 2 --
RECOMMENDATION:
Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay
Request No. 3 for the Inwood Water Tower (No. 4) project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 3 to CB&I, Inc. in the amount of $225,349.50 for the
Inwood Water Tower (No. 4) Project”.
ATTACHMENT(S):
1. Partial Pay Estimate No. 3
PARTIAL PAY ESTIMATE NO. 3
INWOOD WATER TOWER NO. 4
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2015.130
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1 $16,000.00 $16,000.00 $0.00 0.00 $0.00
2 EA 1 $3,822.00 $3,822.00 $0.00 0.00 $0.00
3 LS 1 $2,068.00 $2,068.00 $0.00 0 $0.00
4 CY 120 $10.00 $1,200.00 $0.00 0 $0.00
5 SY 200 $6.00 $1,200.00 $0.00 0 $0.00
6 CY 100 $30.00 $3,000.00 $0.00 0 $0.00
7 CY 150 $16.00 $2,400.00 $0.00 0 $0.00
8 TON 1,250 $22.00 $27,500.00 $0.00 0 $0.00
9 TON 65 $99.00 $6,435.00 $0.00 0 $0.00
10 TON 65 $99.00 $6,435.00 $0.00 0 $0.00
11 GAL 35 $10.00 $350.00 $0.00 0 $0.00
12 SF 350 $25.00 $8,750.00 $0.00 0 $0.00
13 SF 100 $20.00 $2,000.00 $0.00 0 $0.00
14 EA 1 $2,300.00 $2,300.00 $0.00 0 $0.00
15 LF 10 $110.00 $1,100.00 $0.00 0 $0.00
16 LF 120 $140.00 $16,800.00 $0.00 0 $0.00
17 EA 1 $1,980.00 $1,980.00 $0.00 0 $0.00
18 EA 1 $4,864.00 $4,864.00 $0.00 0 $0.00
19 LB 700 $2.50 $1,750.00 $0.00 0 $0.00
20 LF 140 $2.00 $280.00 $0.00 0 $0.00
21 EA 1 $2,618.00 $2,618.00 $0.00 0 $0.00
22 CY 16 $76.00 $1,216.00 $0.00 0 $0.00
23 SY 30 $6.00 $180.00 $0.00 0 $0.00
24 LF 90 $68.00 $6,120.00 $0.00 0 $0.00
25 EA 1 $1,700.00 $1,700.00 $0.00 0 $0.00
26 CY 10 $92.00 $920.00 $0.00 0 $0.00
27 SY 37 $3.00 $111.00 $0.00 0 $0.00
28 LF 500 $2.25 $1,125.00 $0.00 0 $0.00
29 LF 1,000 $2.00 $2,000.00 $0.00 0 $0.00
30 AC 1.5 $4,000.00 $6,000.00 $0.00 0 $0.00
31 AC 1.5 $3,500.00 $5,250.00 $0.00 0 $0.00
$137,474.00 $0.00 $0.00
1 LS 1 $47,900.00 $47,900.00 $0.00 1 $47,900.00
2 LS 1 $239,500.00 $239,500.00 0.30 $71,850.00 1 $215,550.00
3 LS 1 $316,100.00 $316,100.00 $0.00 0 $0.00
4 LS 1 $287,700.00 $287,700.00 $0.00 0 $0.00
5 LS 1 $413,400.00 $413,400.00 0.40 $165,360.00 1 $206,700.00
6 LS 1 $372,100.00 $372,100.00 $0.00 0 $0.00
7 LS 1 $214,600.00 $214,600.00 $0.00 0 $0.00
8 LS 1 $142,300.00 $142,300.00 $0.00 0 $0.00
9 LS 1 $43,450.00 $43,450.00 $0.00 0 $0.00
10 LS 1 $74,200.00 $74,200.00 $0.00 0 $0.00
11 LS 1 $976.00 $976.00 $0.00 0 $0.00
12 LS 1 $89,800.00 $89,800.00 $0.00 0 $0.00
13 LS 1 $15,500.00 $15,500.00 $0.00 0 $0.00
$2,257,526.00 $237,210.00 $470,150.00
TOTALS $2,395,000.00 $237,210.00 $470,150.00
INSURANCE AND BONDS
STERILIZE AND TEST
ELECTRICAL
SEEDING (MIX 25‐131 WITH FERTILIZER & HYDROMULCH)
SUBTOTAL ‐ DIVISION 1
AGGREGATE BASE, CLASS 6
BIT WEARING COURSE MIX (WEA240B)
BIT NON‐WEARING COURSE MIX (WEB240B)
TACK COAT
16" DIP WATER MAIN PIPE, CL. 52
HYDRANT
8" CONCRETE APRON
CONNECT TO EXISTING WATERMAIN
6" DIP WATER MAIN PIPE, CL. 52
6" GATE VALVE & BOX
4" CONCRETE WALK
DIP FITTINGS
4' X 4' CATCH BASIN WITH GRATING
1.5" CLEAR TOCK
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ SITE & UTILITY WORK
MOBILIZATION
ROCK CONSTRUCTION ENTRANCE
TRAFFIC CONTROL
POLYETHYLENE ENCASEMENT
SUBGRADE EXCAVATION
GEOTEXTILE FABRIC TYPE V
SELECT GRANULAR BORROW
ORGANIC TOPSOIL BORROW
GEOTEXTILE FABRIC TYPE I
18" RCP STORM SEWER PIPE, CL. V
18" APRON W/TRASH GUARD
HAND PLACED RIP RAP, CL. III
GEOTEXTILE FABRIC TYPE IV
PREASSEMBLED SILT FENCE
STRAW BIOROLL
TEMPORARY SEEDING (MIX 22‐111 WITH TYPE I MULCH)
SUBTOTAL ‐ DIVISION 2
DIVISION 2 ‐ ELEVATED STORAGE TANK
WATER TOWER CONTROL PANEL AND RTU
ENGINEERING & APPROVAL
TANK MATERIALS
TANK FABRICATION & SHIP
FOUNDATION CONSTRUCTION
CONCRETE SHAFT CONSTRUCTION
TANK ERECTION (ON GROUND)
TANK PAINT (ON GROUND)
HOIST TANK
TANK PAINT (IN AIR)