HomeMy WebLinkAboutCC Report - Tablyn Park Pricing 09062016MAYOR AND COUNCIL COMMUNICATION
DATE: 09/06/2016
Regular
ITEM #: 21
AGENDA ITEM: Tablyn Park Pricing
SUBMITTED BY: Emily Becker, City Planner
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Kristina Handt, City Administrator
Rob Weldon, Public Works Director
BACKGROUND:
At its meeting on June 21, 2016, the City Council made a motion to approve an expenditure of up to
$46,000 for improvements to Tablyn Park that included stairs to the parking lot, ADA-compliant
switchback trail, and entrance lighting.
Staff has since received bids for the aforementioned and is asking Council to approve these costs.
ISSUE BEFORE COUNCIL:
The Council is requested to approve the expenditure of a total of $41,257.84 for the construction of stairs
to the parking lot, accessibility trail, and entrance lighting.
PROPOSAL DETAILS/ANALYSIS:
The table below provides a summary of the quotes gathered. Attached are details of the quotes:
Amenity Option Bid Price
Steps to Parking Lot
#1 – Jim Weber General Contracting, Inc.
• Removal/disposal of existing wood steps
• Broom finished
• 4500 PSI, 6% air entrained concrete
• #3 rebar throughout
• Cured and sealed
$19,250.00
#2 – St. Croix Concrete
• Removal/disposal of existing wood steps
• New class 5 base, 4” thick
• 4”-10” thick concrete with 1/2” rebar every 2 feet on center
• 4500 PSI concrete w/air entrained agent
• Proper control joints to reduce risk of cracking
• Cured and sealed
$16,904.84
City Council Meeting 09/06/2016 Regular Agenda Item #21
Page 2
Lighting #1 – Xcel Energy Standard Service Underground
• LED cobra fixtures
-$3,572.00
upfront installation cost -$18.92 monthly under-ground rate per luminaire
#2 - Xcel Energy Pre-Pay Option
• LED cobra fixtures (reference photo above)
-$9,503.00 upfront installation cost -$4.89 monthly under-ground rate per luminaire
#3 - Xcel Energy Pre-Pay Option
• Evans fixtures
-$22,460.10 upfront installation cost -$6.94 monthly under-
ground rate per luminaire
Repaving trail from parking lot and adding new trail connecting stairs to parking lot and connecting looping trail to playground
#1- Brochman Blacktopping Co
• Remove existing trail and replace to 8 feet wide
• Does not have a machine to replace 6 foot wide trails
$19,900
#2-T.A. Schifsky
• Remove existing trail and replace to 8 feet wide
$20,000
#3-T.A. Schifsky
• Remove existing trail and replace to 6 feet wide
$14,850
City Council Meeting 09/06/2016 Regular Agenda Item #21
Page 3
Note about Trail Quotes. It should be noted that the quotes provided are not for an ADA-compliant
switchback trail. Staff has further evaluated the site, and creating an accessible switchback trail that
would be ADA-compliant would require a significant amount of grading, a very large amount of fill,
possible disturbance of wetland and drainage area, and a substantial number of trees removed (attached
photos are provided showing this). Therefore, the quote provided is to redo the existing trail that connects
the parking lot to the area below. The existing looping trail connects to 27th Street Court N, so with the
addition of trails that connect to the playground area, access is provided to the playground area.
Recommended Options. Staff would recommend Option #2 of the stairs to the parking lot based on the
lower price. Option #2 of the lighting would also be recommended based on the lower monthly cost and
the existence of park dedication funds that can cover this upfront cost. Option #3 for the trail
improvements is recommended as staff feels the 6-foot wide trail that exists is an adequate width.
FISCAL IMPACT:
The cost from the Parks Fund will be $41,257.84, which is $4,742.16 less than the amount Council
directed Staff to not exceed of $46,000.
OPTIONS:
The Council may choose to accept any combination of the aforementioned bids.
RECOMMENDATION:
Staff recommends that the Council approve the following bids:
• Steps to parking lot: Option #2
• Lighting: Option #2
• Accessibility trail improvements: Option #3
“Move to approve the following bids for improvements to Tablyn Park, totaling an expenditure of
$41,257.84: Steps to the parking lot: Option #2; lighting: Option #2; Trail improvements: Option# 3.”
ATTACHMENTS:
• Quotes
• Tablyn Park Plan