HomeMy WebLinkAboutStaff Report-YSB ContractSTAFF REPORT
DATE: September 6, 2016
CONSENT
ITEM #: 8
MOTION
TO: Mayor and City Council
FROM: Kristina Handt, City Administrator
AGENDA ITEM: Service Contract with Youth Service Bureau
BACKGROUND: Statutory cities, like Lake Elmo, are limited to the authority granted to them under state statute. Generally, cities are not granted authority to make donations to non-profits. However, a city may use its contracting powers to enter into an agreement for services from a non-profit. The
City has been giving money to Youth Service Bureau (YSB) for a number of years. It is typically handled in the annual budgeting process. In 2016 $5,000 was budgeted. At the joint budget workshop Council member Fliflet asked for more info on what other cities are contributing to YSB. Below is a summary of what other cities in our area contributed in
2016: N St. Paul: $11,000 Stillwater: $10,000 Cottage Grove: $7,000 Oak Park Heights: $10,500
Stillwater Township: $5,500 May Township: $2,000 Woodbury: $10,500. Lakeland: $5,200
Summary of Youth in 2015: YOUTH'S RESIDENCE Afton 14 Bayport 21 Cottage Grove 195
Dellwood 2 Forest Lake 1 Grant 3 Hastings 7 Hugo 9
Lake Elmo 67 Lake St. Croix Beach 5 Lakeland 36 Landfall 1 Mahtomedi 17
Maplewood 1
Marine On St. Croix 6
Newport 33 Oak Park Heights 7 Oakdale 56 Scandia 1
St. Mary's Pt 2
St. Paul 2 St. Paul Park 40 Star Prairie 2 Stillwater 236
West Lakeland 9
White Bear Lake 5 Willernie 1 Woodbury 233 Total 1012
ISSUE BEFORE COUNCIL: Should the city approve a service contract with Youth Service Bureau? PROPOSAL DETAILS/ANALYSIS: Included in your packet is a contract for services between Youth Service Bureau and the City of
Lake Elmo for 2017. The contract outlines the services provided by Youth Service Bureau to a person living in, attending school in or issued a citation in the City of Lake Elmo. In exchange, the City of Lake Elmo will pay $5,250 to YSB for these services.
The contract has been reviewed by the City Attorney and her comments were incorporated into
the latest draft by YSB. The Finance Director was consulted on the fee information. FISCAL IMPACT: The fee for the service for 2017 is $5,250. This amount has been included in the first draft of the
budget presented to Council and Finance Committee on 7/19/16.
OPTIONS: 1) Approve the service contract 2) Amend and then approve the service contract 3) Do not approve the service contract
RECOMMENDATION: If removed from the consent agenda: Motion to approve the 2017 Service Contract with Youth Service Bureau