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Home My WebLink About#20 CC Report - Tablyn Park Pricing 09062016MAYOR AND COUNCIL COMMUNICATION DATE: 09/06/2016 Regular ITEM #: 21 AGENDA ITEM: Tablyn Park Pricing SUBMITTED BY: Emily Becker, City Planner THROUGH: Kristina Handt, City Administrator REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director BACKGROUND: At its meeting on June 21, 2016, the City Council made a motion to approve an expenditure of up to $46,000 for improvements to Tablyn Park that included stairs to the parking lot, ADA-compliant switchback trail, and entrance lighting. Staff has since received bids for the aforementioned and is asking Council to approve these costs. ISSUE BEFORE COUNCIL: The Council is requested to approve the expenditure of a total of $41,257.84 for the construction of stairs to the parking lot, accessibility trail, and entrance lighting. PROPOSAL DETAILS/ANALYSIS: The table below provides a summary of the quotes gathered. Attached are details of the quotes: Amenity Option Bid Price Steps to Parking Lot #1 – Jim Weber General Contracting, Inc. • Removal/disposal of existing wood steps • Broom finished • 4500 PSI, 6% air entrained concrete • #3 rebar throughout • Cured and sealed $19,250.00 #2 – St. Croix Concrete • Removal/disposal of existing wood steps • New class 5 base, 4” thick • 4”-10” thick concrete with 1/2” rebar every 2 feet on center • 4500 PSI concrete w/air entrained agent • Proper control joints to reduce risk of cracking • Cured and sealed $16,904.84 City Council Meeting 09/06/2016 Regular Agenda Item #21 Page 2 Lighting #1 – Xcel Energy Standard Service Underground • LED cobra fixtures -$3,572.00 upfront installation cost -$18.92 monthly under- ground rate per luminaire #2 - Xcel Energy Pre-Pay Option • LED cobra fixtures (reference photo above) -$9,503.00 upfront installation cost -$4.89 monthly under- ground rate per luminaire #3 - Xcel Energy Pre-Pay Option • Evans fixtures -$22,460.10 upfront installation cost -$6.94 monthly under- ground rate per luminaire Repaving trail from parking lot and adding new trail connecting stairs to parking lot and connecting looping trail to playground #1- Brochman Blacktopping Co • Remove existing trail and replace to 8 feet wide • Does not have a machine to replace 6 foot wide trails $19,900 #2-T.A. Schifsky • Remove existing trail and replace to 8 feet wide $20,000 #3-T.A. Schifsky • Remove existing trail and replace to 6 feet wide $14,850 City Council Meeting 09/06/2016 Regular Agenda Item #21 Page 3 Note about Trail Quotes. It should be noted that the quotes provided are not for an ADA-compliant switchback trail. Staff has further evaluated the site, and creating an accessible switchback trail that would be ADA-compliant would require a significant amount of grading, a very large amount of fill, possible disturbance of wetland and drainage area, and a substantial number of trees removed (attached photos are provided showing this). Therefore, the quote provided is to redo the existing trail that connects the parking lot to the area below. The existing looping trail connects to 27th Street Court N, so with the addition of trails that connect to the playground area, access is provided to the playground area. Recommended Options. Staff would recommend Option #2 of the stairs to the parking lot based on the lower price. Option #2 of the lighting would also be recommended based on the lower monthly cost and the existence of park dedication funds that can cover this upfront cost. Option #3 for the trail improvements is recommended as staff feels the 6-foot wide trail that exists is an adequate width. FISCAL IMPACT: The cost from the Parks Fund will be $41,257.84, which is $4,742.16 less than the amount Council directed Staff to not exceed of $46,000. OPTIONS: The Council may choose to accept any combination of the aforementioned bids. RECOMMENDATION: Staff recommends that the Council approve the following bids: • Steps to parking lot: Option #2 • Lighting: Option #2 • Accessibility trail improvements: Option #3 “Move to approve the following bids for improvements to Tablyn Park, totaling an expenditure of $41,257.84: Steps to the parking lot: Option #2; lighting: Option #2; Trail improvements: Option# 3.” ATTACHMENTS: • Quotes • Tablyn Park Plan 4/13/16 Approved entrance lighting <------------ <----- - - - - - - - Repaved Trail (would not be switchback as shown) <------------ Approved Concrete Steps to Parking Lot <- - - - - - - - New Trail <---- - - - - - - - - <-------- - - From:Jay Weber To:Emily Becker Subject:Concrete (Jim Weber General Contracting, Inc) Date:Thursday, June 30, 2016 5:53:57 PM Hello Emily, I apologize for taking so long to send this over. I thought I had sent it earlier this week but just came my bid sheet (and it wasn't in my sent folder...) We appreciate your interest in our companies services. Below is our bid for the work discussed at Tablyn Park. Let me know if you have any questions. *Emily you had asked for a recommendation of the railing... I think that the existing railing is just fine, but it is missing a section at the top. If that is replaced I think that we could put the concrete steps close enough to the railing (as the current steps are) so that there is not need to replace it. *Let me know if you'd like to have us send over a W-9 and a Cert. of insurance. Steps Removal & disposal of existing wooden steps. Install ~45 new concrete steps to the same dimensions of the previous wooden steps (4' Wide steps running ~104' @6" high each). Broom Finished. Cured & Sealed. 4500PSI, 6% Air Entrained Concrete. #3 Rebar throughout. Bid:$19,250 All labor, materials, and tax included. Work completed in a timely manner. The work site kept orderly throughout the project and cleaned afterward. Proper barricades (caution tape, cones, safety fence, etc) will be in place any time that is appropriate. Payment terms are Net 30. We accept Cash, Check, & Card (3% is added for the use of card). In our 36 years in business we have learned what it takes to create lasting concrete products. We continue to educate ourselves in the industry through certifications like our American Concrete Institute –Flatwork Finisher & Technician certification. It is our promise to our customers that we use all of our knowledge, not skipping any steps, to provide only the highest quality concrete products. I hope that you’ve had a nice day. We look forward to working with you. -Jay Weber Jim Weber General Contracting, Inc. 1918 Greeley Street South Stillwater, MN 55082 (651) 468-1065 Cell (651) 439-3237 Office (651) 439-6169 Fax jay@jimwebergc.com Email MN LIC#: BC693081 St. Croix Concrete, Inc. | 649 Schilling Circle NW. | Forest Lake, MN 55025 | 651.204.9044 Thank you for your business! CONCRETE BID PROPOSAL OWNER INFORMATION CONTRACTOR INFORMATION Company City of Lake Elmo Company St. Croix Concrete, Inc. Name Emily Becker Name Dustin Dahlblom Address Tablyn Park, Stillwater Blvd Address 3303 Lake Elmo Ave. N. City, State ZIP Lake Elmo, MN 55042 City, State ZIP Lake Elmo, MN 55042 Phone 651-747-3912 Phone 612-213-9637 Email Email dustind@stcroixconcretemn.com Date 7/5/16 PO N/A SCOPE OF WORK 1) New Concrete Steps: Demo, remove and properly dispose of existing wood steps. Sub cut current base and make way for new class 5 base roughly 4” thick as needed. Grade and compact new class 5 base. Form and pour new steps. Concrete will consist of. 4” to 10” thick concrete with 1/2” rebar every 2 feet on center. 4500 PSI concrete with air entrained agent. Proper control joints to reduce risk of cracking. Seal with a coat of cure and seal. Based on 516 sq. ft. at $9.99 per square foot – Total: $5,154.84 43 – 6” X 4’ wide steps at $250 each – Total: $10,750.00 Concrete pump truck to place the concrete - $1,000.00 Total: $16,904.84 NOT INCLUDED - Additional square feet above and beyond what is quoted in this proposal will be billed out at the same price - Although St. Croix Concrete does our best not to disturb our customer’s property too much while working to place our concrete, sometimes additional landscaping is needed to compliment the new concrete and to repair any wear that occurs by our machines. Landscaping is not included in this bid. COMPANY PROPOSAL Notice to property owner: Any person or company supplying labor or materials for this improvement to your property may file a lien against your propert y if that person or company is not paid for the contributions. Under Minnesota law you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for St. Croix Concrete, Inc. | 649 Schilling Circle NW. | Forest Lake, MN 55025 | 651.204.9044 Thank you for your business! the improvement and who gave you timely notice. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practi ces. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Pro jects are bid at normal wage rates unless specified as prevailing wage or other on this proposal. Due to climate, soil conditions, shrinkage and other relative issues, cracking of concrete is common and typically not a stru ctural concern. Control joints are placed within industry standards to help control cracking but may not prevent it; therefore, cracking is not a warrantable item. If cracks of over 3/8” in width occur, they will be addressed per circumstance and warranted as applicable. Furthermore, cracking or displacement due to settling of soils whether from lack of compaction or presence of frost is also not a warrantable item . From time to time, SCC may sub some of their work to qualified and experienced Subcontractors. The work performed by the Subcontractor shall be at the risk of the Subcontractor exclusively. Customer hereby indemnifies and holds SCC, its parent and affiliates and their respective officers, directors, employees and agents, harmless from and against any and all claims, actions, losses, judgments, or expenses, including reasonable attorneys fees, arising from or in any way connected with the work performed, materials fur nished, or services provided to SCC during the term of this Agreement. SCC recommends sealing all concrete with approved sealers to help prevent damage and to keep concrete looking it's best. SCC does not recommend the use of deicers on concrete whether the manufacturer states that it is safe to use or not. Damage to concre te from direct use of deicers or indirect tracking of deicers onto concrete (by a vehicle, etc.) is considered to be beyond our control and is n ot warrantable. Color, whether integral or not, may differ in appearance from truck to truck and pour to pour. Heated ready-mix material charges to be applied to all pricing between November 1st and April 15th and will be above and beyond the proposal pricing (typically 7% additional) unless stated as included or specified differently in t his bid on the previous pages. Protection of concrete from freezing temperatures is recommended by SCC per ACI specifications and is to be the contractor’s responsibility unless noted otherwise in this bid. Furthermore, SCC does not recommend the use of un-vented heaters due to the probability of dusting occurring. Dusting or damage due to freezing are not warrantable items. Road postings begin in the spring of each year dependent upon temperatures and ground thaw. Due to the volatility in beginni ng and ending dates, charges for additional trucks during road postings will be billed at the current rate and will be above and be yond the proposal price unless stated as included in this bid on the previous pages. We hereby propose to furnish material and labor – complete in accordance with these specifications, for the sum of: Dollars (per square footage above) Payable as follows: 50% paid up front, balance paid upon completion. 10% interest thereafter. Legal fees to be additional if applicable. This Proposal / Contract become binding by acceptance on signature page or scheduling of work. It may be wi thdrawn by SCC if not accepted within 30 days. SCC may require this Proposal / Contract to be signed, dated and returned prior to commencement of work. OWNER ACCEPTANCE ACCEPTANCE OF PROPOSAL BY CUSTOMER: Signature: ______________________________________ Date:_________________________ The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as spe cified. Payment will be made as outlined above. SCC AUTHORIZED SIGNATURE: Signature: ______________________________________ Date:_________________________ August 22, 2016 City of Lake Elmo Attn: Emily Becker 3800 Laverne Avenue North Lake Elmo, MN 55042 Xcel Energy Outdoor Lighting is pleased to have an opportunity to submit a proposal for the City of Lake Elmo street light project. Our goal is to provide you with the necessary information to assist you in your decision making process. We are confident we can provide you with a comprehensive package that will meet all your needs. Please find below styles of product and the estimated project costs. This proposal includes all underground facilities installed using the plowing or boring method for conduit and wire and the installation of each of the following material. If successful in acquiring the identified project, delivery of the specified product could take 8 to 10 weeks: Tablyn Park Street Light Project: 1. The Standard Service Underground upfront installation cost is - $3,572.00. The monthly underground rate (A30) 50-75W LED per luminaire is - $18.92. Install 2-50-75W (6,000 Lumens) LED cobra fixtures on 30’ direct buried fiberglass poles. Install 3 overhead spans and install by plow approx. 375’ of #6 AL DX in 1 ½” conduit. Restoration is not included. 2. The Pre-Pay Option upfront installation cost is - $9,503.00. The monthly pre-pay option rate (A30) 50-75W LED per luminaire is - $4.89. Install 2-50-75W (6,000 Lumens) LED cobra fixtures on 30’ direct buried fiberglass poles. Install 3 overhead spans and install by plow approx. 375’ of #6 AL DX in 1 ½” conduit. Restoration is not included. 3. The Pre-Pay Option upfront installation cost is - $22,460.10. The monthly pre-pay option rate (A30) 150W HPS per luminaire is - $6.94. Install 2-150W HPS Evans fixtures on 28’ base mounted steel poles. Install 3 overhead spans and install by plow approx. 375’ of #6 CU wires in 1 ½” conduit. Restoration is not included. Included in the monthly street light rate is full maintenance of the street light system. Maintenance of the system covers the pole, fixture, conduit and wiring, as well as facilitation of any locating and damage administration for 25 years under our Pre-Pay Option. If you have any questions please call me at 651.229.2255. Sincerely, Angela Adesoro Project Coordinator, Xcel Energy 825 Rice Street St. Paul, MN 55117