HomeMy WebLinkAbout#21 Easton Village Park Additional Cost Approval Request 09062016MAYOR AND COUNCIL COMMUNICATION
DATE: 09/06/2016
CONSENT
ITEM #: 21
AGENDA ITEM: Easton Village Additional Cost Approval Request
SUBMITTED BY: Emily Becker, City Planner
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Stephen Wensman, Planning Director
BACKGROUND:
At the April 5, 2016 City Council meeting, the Council directed Staff to coordinate with Easton Village
developer to grade the park pad and to install concrete curbing while Easton Village crews on site, to
purchase proposed large park amenities and have amenities installed this summer. The estimated cost for
this project was $75,000, which included installation, rubber mulch, curbing, and grading.
The actual cost of the playground equipment, including rubber mulch and installation, came in to be
$71,927.52. The staff report from the April 5, 2016 City Council meeting stated the estimated cost of
installation of concrete curbing would be $2970.
On August 3, 2016, the Easton Village developer met with Staff to discuss the poor drainage
underneath the swings of the playground area and the need for draintile. Public Works Staff
suggested that the developer install the draintile along with the concrete curbing. The developer
was asked to provide a quote for the draintile so the cost could be approved by Council. A few
weeks later, Staff was made aware that draintile had been installed without a Council approved
quote. Staff contacted the developer regarding the installation, and the developer communicated
that it was felt that the lack of drainage was creating a safety issue, so their contractor was
directed to install the draintile (the concrete curbing has not yet been installed). The developer
then provided a quote of $7241.50 for the installation of concrete curbing and $3475.00 for the
draintile, totaling $10,716.50. It should be noted that the quote does not include site
surveying/staking, soil conditionaing, testing, bonds, permits or turf restoration.
ISSUE BEFORE COUNCIL:
The Council is requested to approve the additional cost for the installation of draintile for Easton Village
Park. With the installation of the playground equipment, the revised, total cost of the project will be closer
to $82,644.02, as compared to the $75,000 budgeted for this project.
PROPOSAL DETAILS/ANALYSIS:
City Council Meeting 09/06/2016 Consent Agenda Item #22
Page 2
The first attached photo shows what the playground had looked like without the draintile. The water had
nowhere to drain, and the playground could not be safely utilized as a result. The second photo shows that
the draintile properly drained the playground area.
Staff asked the developer why the quote for the concrete curbing was so much more than what was quoted
in the April 5, 2016 City Council Staff Report, and the developer replied that he believes that quote was
for the plastic curbing, which Staff did not recommend installing due to its inferior durability. Staff has
confirmed that the quote provided for concrete curbing, though higher than the cost estimate provided at
the April 5, 2016 Council meeting, is reasonable; the seemingly high per square foot cost could be
attributable to the smaller size of the park’s perimeter.
FISCAL IMPACT:
The total cost of the playground will be $82,644.02, $7644.02 more than what was budgeted for the park.
OPTIONS:
Approve reimbursement of draintile cost and increased cost estimate for concrete curbing.
Deny reimbursement of draintile cost and increased cost estimate for concrete curbing.
Approve reimbursement of draintile and direct Staff to gather bids for concrete curbing.
Approve reimbursement of draintile and direct that the developer install plastic curbing,
decreasing the cost.
RECOMMENDATION:
Staff recommends that Council approve, as part of tonight’s consent agenda, the additional cost for
installation of concrete curbing and draintile in Easton Village Park. The base bid given for the
installation of draintile and concrete curbing is $10,716.50. If the Council chooses to remove this
item from the Consent Agenda, the recommended action can be take through the following motion:
“Move to approve reimbursement of $10,716.50, plus possible necessary excluded costs listed on
the bid, to Easton Village developer for the installation of draintile and concrete curb once all
work on the aforementioned is complete.”
ATTACHMENTS:
Quote from Easton Village
Photos of playground before and after draintile was installed.
Easton Village playground equipment invoice
City Council Meeting 09/06/2016 Consent Agenda Item #22
Page 3
Photos of Easton Village Park Without Draintile
Installed
City Council Meeting 09/06/2016 Consent Agenda Item #22
Page 4
Photos of Easton Village Park With Draintile Installed
City Council Meeting 09/06/2016 Consent Agenda Item #22
Page 5
PROPOSAL
FRIEDGES, INC.
Landscaping · Excavating Contractors
9380 202nd Street West, Lakeville, MN 55044
(952) 469-2996 · Fax: (952) 469-1755
Job: Lake Elmo Playground
Date
8/19/16
STREET
CITY, STATE and ZIP CODE
Lake Elmo, MN
JOB LOCATION
ARCHITECT
DATE OF PLANS
JOB PHONE
We Propose hereby to furnish material and labor – complete in accordance with specifications below, for the sum of:
* * * See Below * * *
All material is guaranteed to be as specified. All work to be completed in a
workmanlike manner according to standard practices. Any alteration or deviation
from specifications below involving extra costs will be executed only upon written
orders, and will become an extra charge over and above the estimate. All
agreements contingent upon strikes, accidents or delays beyond our control.
Owner to carry fire, tornado, and other necessary insurance. Our workers are
fully covered by Workman's Compensation Insurance.
Authorized
Signature ______
Note: This proposal may be withdrawn by us if not accepted
within 30 (thirty) days.
Work for Playground
We hereby submit the following:
350LF of Playground Curb Furnished and Installed @ $20.69/LF Total: 7,241.50
Includes base work
Core Drill Drain Tile into existing Structure and 316LF of 4” Drain Tile, Fabric and Rock running from structure to city’s
specified location @ $3,475.00
Grand Total: $10,716.50
Excludes:
*Site Survey/ Staking
*Soil Conditioning/ Testing
*Bonds
*Permits
*Turf Restoration
PLEASE CALL IF YOU HAVE ANY QUESTIONS
Acceptance of Proposal – The above prices; specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above.
By signing you have read and are familiar with the Minnesota Mechanic's Lien Law.
Signature ________________ Date ________