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HomeMy WebLinkAbout#17 Lions Park Design ServicesSTAFF REPORT DATE: September 20, 2016 CONSENT ITEM #: 17 MOTION TO: Mayor and City Council FROM: Kristina Handt, City Administrator AGENDA ITEM: Lions Park Design Services BACKGROUND: At the May 17th Council meeting, there was discussion of amending the RFP for Lions Park to include the removal of the parks storage building. This amendment failed. Staff therefore issued the RFP on May 18, 2016 with previously discussed improvements from November 2015. At the joint meeting between Council and Parks on September 13, the options of just grading the field or securing design services to better develop the proposal were discussed. ISSUE FOR DISCUSSION: Who should the City contract with for design services for Lions Park? PROPOSAL DETAILS/ANALYSIS: Proposals were due to the City on June 15, 2016. At that time we received proposals from five firms. Only one firm, Anderson Engineering, had submitted a complete proposal that included cost estimates for the construction phase. Since that time, staff was able to obtain complete proposals from two additional firms. A summary of the proposals submitted is provided in the chart below. FIRM DESIGN SERVICES CONSTRUCTION ESTIMATES INCLUDED IN CONSTRUCTION Anderson Engineering $33,200 $546,000 Total *$396,500 field *$80,000 con bldg. *$37,500 con imp *$10,500 vb ct, rink Field improvements, fencing, dugout, backstop, concession bldg. improvements, concourse improvements, relocate sand volleyball court, grading and turf for hockey rink Busch Architect $85,000 $950,000 Field imp, rink in outfield, seating, backstop, dugouts, bull pens & batting cages, scorer’s booth, ticket stand & storage, lighting $650,000 New building for restrooms, concessions, warming room, etc $150,000 Regrade & surface field, dugouts, fencing, irrigation Clever $22,500- Quality Vision Not submitted $45,000-Field of Dreams $78,500- Regional Recreation Center Vision Miller $27,500 $137,950 Field imp, dugouts, fencing, batting cages, irrigation, bleachers, new announcers booth, update exterior of concession stand 292 Design Group $98,500 Not submitted FISCAL IMPACT: The 2016-2020 CIP included $40,000 for grading the field at Lions Park. The Parks Commission 2017-2021 CIP recommendations include $150,000 for improvements to Lions Park. The total request therefore was $190,000. The Park Dedication Fund has a projected balance of $885,000 by the end of 2016, assuming Tablyn improvements are completed. Miller’s not to exceed cost is $27,500. This included both the design phase and the construction bid phase as that is how the RFP was originally issued. The scope definition, schematic design and master planning tasks would cost $7,500. A site survey could cost an additional $1,000- 2,000. Staff did this break down of phases for the next lower bidder as well and found that Miller is still the lowest bidder. OPTIONS: 1) Approve contracting for design services for Lions Park from Miller Architecture, Inc 2) Approve contracting for design services for Lions Park from another firm 3) Do not pursue design services at this time RECOMMENDATION: Based on the discussion from the joint meeting on September 13th, staff would recommend pursuing a contract with Miller Architecture Inc. If removed from the consent agenda the motion would be: Motion to approve contracting for design services for Lions Park from Miller Architecture Inc. in a not to exceed amount of $27,500 and authorize Mayor and Clerk to sign the contract. 320.251.4109 | 320.251.4693 fx 3335 West St Germain Street PO Box 1228 St Cloud, MN 56302 © Copyright, Miller Architects & Builders, Inc.63 - PRESENTATION : Plotted on 7/28/16 at 11:04 AM - /Users/brh/Public/Miller Projects/Schematic/Lake Elmo Lions Park/Lake Elmo Prelim.pln SHEET NO. P-101 07 . 28 . 2016 LIONS PARK BASEBALL FIELD FIELD RENOVATION & UPGRADES LAKE ELMO, MN 13,932 sq ft 2,380 sq ft 4,134 sq ft 34 sq ft DUGOUT DU G O U T P / A B O O T H BL E A C H E R B L E A C H E R BLEACHER 3 NEW BLEACHERS [81 LF 5-ROW ALUMINUM] 2 NEW DUGOUTS [CONCRETE BLOCK (CMU) WALLS W/ CONCRETE FLOOR, WOOD SHELVES, AND WOOD BENCH. WOOD FRAME & METAL ROOF 8'X36'] NEW ANNOUNCER (P/A) BOOTH [CONCRETE BLOCK (CMU) WALLS W/ CONCRETE FLOOR, WOOD FRAMED 2ND FLOOR STRUCTURE AND STAIRS. METAL ROLL-TOP SHUTTER W/ WINDOW, WOOD FRAME & METAL ROOF 10'X20'] EXISTING CONCESSION STAND [UPDATE EX. EXTERIOR FINISHES AND INTERIOR FINISHES - PAINT] NEW PERIMETER FENCE [745 LF 6' CHAINLINK FENCE, 155' LF 18' CHAINLINK FENCE W/ BACKSTOP] NEW SOD [1000 S.F. NEW SOD @ INFIELD PERIMETER] NEW HYDRO-SEED OUTFIELD [36,000 S.F. HYRDO-SEED TURF] NEW INFIELD, WARNING TRACK, BATTING CAGE GRAVEL/DIRT [20,000 S.F. GRAVEL/DIRT MIXTURE] OPTION ONE: FIELD IMPROVEMENTS RE-GRADE FIELD..........................................................$16,500 HYDRO-SEED OUTFIELD..............................................$12,100 NEW DUGOUTS.............................................................$24,750 PERIMETER FENCE INFILL..........................................$5,000 !!!!!!!!!!! $58,350 RE-GRADE FIELD [RE-GRADE ENTIRE FIELD AND SURROUNDING PERIMETER FOR PROPER DRAINAGE - 72,000 +/- S.F.] $22,000 $12,100 $5,500 $19,800 $24,750 $11,000 $1000 $13,200 $16,500 RE-LOCATE E X . BLEACHER R E - L O C A T E E X . B L E A C H E R BATTING CAGES [STRUCTURE AND NETS] $5,500 OPTION TWO: ALL UPGRADES RE-GRADE FIELD..........................................................$16,500 NEW INFIELD, ETC........................................................$13,200 HYDRO-SEED OUTFIELD..............................................$12,100 SOD INFIELD PERIMETER............................................$5,500 NEW DUGOUTS.............................................................$24,750 PERIMETER FENCE......................................................$22,000 BATTING CAGES...........................................................$5,500 IRRIGATION....................................................................$6,600 BLEACHERS..................................................................$19,800 ANNOUNCER BOOTH...................................................$11,000 CONCESSION STAND...................................................$1,000 !!!!!!!!!!! $137,950 IRRIGATION SYSTEM $6,600 *****COST ESTIMATES BASED ON SIMILAR PROJECT COMPLETED IN CENTRAL MINNESOTA. ACTUAL COSTS MAY VARY BASED ON LOCATION. ENGINEERING & CONSULTATION FEES NOT INCLUDED***** 939 sq ft 35,970 sq ft 225' 22 5 ' 250 ' 0 30'60' 1" = 30'•CONCEPTUAL SITE PLAN NORTH