HomeMy WebLinkAbout#28 Old Village Phase 3-Authorize Feasibility Report AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: September 20, 2016
REGULAR
ITEM # 28
AGENDA ITEM: Old Village Phase 3 Street and Utility Improvements – Accept Petitions
and Authorize Preparation of a Feasibility Report
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Rob Wellen, Public Works
Sarah Sonsalla, City Attorney
Chad Isakson, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ...................................................................... City Engineer
- Report/Presentation .......................................Washington County Public Works
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: $12,800.
If authorized, FOCUS Engineering Inc., will prepare a feasibility report in a not to exceed amount of
$12,800 for the Old Village Phase 3 Street and Utility Improvements. If the improvements are ordered,
the report costs will be charged against the project fund and become assessable to the benefitting
properties. Should the project not be constructed, the report costs cannot be assessed.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider
approving Resolution No. 2016-80, Declaring Adequacy of Petition and Ordering Preparation of a
Feasibility Report for the Old Village Phase 3 Street and Utility Improvements.
STAFF REPORT/PROJECT BACKGROUND: The City of Lake Elmo is extending sanitary sewer to
serve the existing properties in the Old Village area to replace the use of private on -site sewage treatment
systems. The project also includes regional drainage improvements to begin addressing historic flooding
City Council Meeting [Regular Agenda Item 28]
September 20, 2016
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issues in the Downtown area, the replacement of aged watermain pipes and reconstructing the public
streets that are disturbed during the work. The Improvements are being constructed in phases and through
separate projects with the initial project being constructed in 2015 and the Phase 2 project being
constructed in 2016. Additional project phases are necessary to extend lateral sanitary sewer mains along
local street corridors from the main line located in Lake Elmo Avenue and Laverne Avenue.
As the Phase 1 and Phase 2 projects near completion no specific schedule or priority has been determined
or set by the council for the future lateral sanitary sewer extensions. At the September 6, 2016 council
meeting, staff presented an Old Village Capital Improvement Plan (CIP) to address the future sewer
extension phasing plan which identified local neighborhood areas to receive sewer in 2017 through 2020.
As with all Capital Improvement Plans, the CIP program serves as a guide for staff for planning and
budgeting purposes and for bringing improvements forward for council consideration for the program
year, however the CIP phasing plan should not be considered a firm schedule or commitment by the city
that the improvement will be completed in that program year, or completed at all.
On April 1, 2016, the City of Lake Elmo received a Petition, pursuant to Minnesota Statute 429,
requesting sanitary sewer service for the Lake Elmo Elementary School (Independent School District
#834) at 11030 Stillwater Boulevard. Then on June 8, 2016, the city received a second Petition, pursuant
to Minnesota Statute 429, requesting sanitary sewer service along 31st Street North, from CSAH 17 to the
east end, Laverne Court North, from 31st Street North to south cul-de-sac, and Layton Court North, from
31st Street North to south cul-de-sac. A third petition was received, pursuant to Minnesota Statute 429,
requesting sanitary sewer service along 32nd Street, east of Lake Elmo Avenue. The petitions (see attached
Petition for Local Improvements) have been reviewed and certified by the City Clerk.
Over the years, staff has communicated with property owners that the City will likely prioritize future
project phases based on property owner request and need. Therefore the Old Village CIP was presented
with the Phase 3 Improvements to be completed in 2017 to include the Lake Elmo Elementary School
area and the 31st Street/Laverne Ct/Layton Ct neighborhood. The 32nd Street area was then scheduled to
be completed in 2018, being delayed one additional year due to the added complexity of easement/right-
of-way acquisition needs.
In order to initiate the Old Village Phase 3 Street and Utility Improvements and to maintain special
assessments as a viable funding alternative, the City Council must direct the preparation of a feasibility
report meeting the statutory process for public improvements that are specially assessed. The report will
address the necessary lateral sanitary sewer extensions to replace individual on -site treatment systems as
identified below. The improvements will also include the replacement of existing watermain lines and the
reconstruction of streets disturbed during the work along with drainage improvements necessary to meet
storm water permitting requirements:
31st Street North, from CSAH 17 to the east end.
Laverne Court North, from 31st Street North to south cul-de-sac.
Layton Court North, from 31st Street North to south cul-de-sac.
Sanitary sewer extension to serve Lake Elmo Elementary School, including sewer service to other
properties as may be recommended to be completed in conjunction with the school sewer project,
and including street, drainage and utility improvements as may be recommended to be completed
in conjunction with the school sewer extension project.
The report will advise on the scope of recommended improvements along each corridor, provide
estimated project costs, identify easement and right-of-way, permits, and other requirements of other local
City Council Meeting [Regular Agenda Item 28]
September 20, 2016
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agencies needed to implement the improvements, recommend whether the improvements are necessary,
cost effective, and feasible. The Report will also provide a proposed preliminary assessment roll for each
of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements.
RECOMMENDATION: Staff is recommending that the City Council authorize FOCUS Engineering,
Inc. to prepare a Feasibility Report for the Old Village Phase 3 Street and Utility Improvements in the not
to exceed amount of $12,500. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2016-80, Declaring Adequacy of Petition and Ordering preparation
of a Feasibility Report for the Old Village Phase 3 Street and Utility Improvements to be completed by
FOCUS Engineering, Inc. in the not to exceed amount of $12,500.”
ATTACHMENT(S):
1. Resolution No. 2016-80, Ordering Preparation of a Feasibility Report.
2. Petition for Local Improvements from 31st Street, Laverne Ct., and Layton Ct.
3. Petition for Local Improvements from Independent School District 834 for the Lake Elmo
Elementary School.
4. Project Location Map.
5. Project Schedule.
Resolution No. 2016-80 1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-80
A RESOLUTION DECLARING ADEQUACY OF PETITIONS AND ORDERING THE
PREPARATION OF A FEASIBILITY REPORT FOR THE OLD VILLAGE PHASE 3
STREET AND UTILITY IMPROVEMENTS
WHEREAS, a petition was received from the owners of real property abutting 31st Street North,
from CSAH 17 to the east end, Laverne Court North, from 31st Street North to south cul -de-sac, and
Layton Court North, from 31st Street North to south cul-de-sac, requesting municipal sanitary sewer
service; and
WHEREAS, a petition was also received from the owners of real property (Independent School
District #834) at 11030 Stillwater Boulevard (the Lake Elmo Elementary School), requesting municipal
sanitary sewer service; and
WHEREAS, it is proposed to assess all or a portion of the cost of the improvements pursuant to
the City’s Special Assessment Policy and Minnesota Statutes, Chapter 429.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. The Petition requesting the improvements is hereby declared to be signed by the required
percentage of owners of property affected thereby. This declaration is made in conformity to
Minnesota Statutes 429.035.
2. The Petition for the proposed improvements are hereby referred to the City Engineer and FOCUS
Engineering, Inc., to complete a feasibility report in accordance with Minnesota Statues, Chapter
429 for the proposed improvements, and to report to the council with all convenient speed
advising the council in a preliminary way as to whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with
some other improvement; the estimated cost of the improvement as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF
SEPTEMBER, 2016.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
Mayor
(Seal)
ATTEST:
________________________________
Julie Johnson
City Clerk
4/2/2016 FOCUS Engineering, Inc. Mail Lake Elmo Elementary School Petition for Local Improvement (Sanitary Sewer)
https://mail.google.com/mail/u/0/?ui=2&ik=885060bd59&view=pt&search=inbox&msg=153d23aa9b883630&siml=153d23aa9b883630 1/2
Jack Griffin <jack.griffin@focusengineeringinc.com>
Lake Elmo Elementary School Petition for Local Improvement (Sanitary
Sewer)
Hamilton, Heidi <heidi.hamilton@krausanderson.com>Fri, Apr 1, 2016 at 9:29 AM
To: Jack Griffin <jack.griffin@focusengineeringinc.com>
Cc: Stephen Wensman <SWensman@lakeelmo.org>, Clark Schroeder <CSchroeder@lakeelmo.org>, Tony Willger
<willgert@stillwaterschools.org>
Good morning Jack,
I have a敨捓ached a pe楨楨on for local improvement signed by the S楨llwater School District reques楨ng that
sanitary sewer be constructed to serve Lake Elmo Elementary School. We were unable to find support for the
Op楨on B sewer (per a敨捓ached). I understand that this signed pe楨楨on will result in the city considering
comple楨on of a feasibility study for the Op楨on A sewer.
Please me know if there is anything more that must be done by the School District to move forward on this
request.
Thank you,
Heidi Hamilton
Heidi Hamilton | Project Manager
heidi.hamilton@krausanderson.com | Direct 763.792.3661 | Cell 612.508.9498
KrausAnderson Construction Company | 8625 Rendova Street NE, PO Box 158 | Circle Pines, MN 55014
main 763.786.7711 | fax 763.786.2650 | www.krausanderson.com
Please consider the environment before printing this email.
KrausAnderson is an EOE AA M/F/Vet/Disability Employer
4/2/2016 FOCUS Engineering, Inc. Mail Lake Elmo Elementary School Petition for Local Improvement (Sanitary Sewer)
https://mail.google.com/mail/u/0/?ui=2&ik=885060bd59&view=pt&search=inbox&msg=153d23aa9b883630&siml=153d23aa9b883630 2/2
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2 attachments
LakeElmoPetition_4_1_2016.pdf
63K
Elementary School Sewer Connection.pdf
269K
PROJECT SCHEDULE
CITY OF LAKE ELMO
OLD VILLAGE PHASE 3: STREET, DRAINAGE
AND UTILITY IMPROVEMENTS
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
SEPTEMBER 2016
SEPTEMBER 20, 2016 Council authorizes the preparation of the Phase 3 Feasibility Report.
NOVEMBER 1, 2016 Presentation of Feasibility Report. Council accepts Report and calls Hearing.
DECEMBER 6, 2016 Public Improvement Hearing. Council Orders the Improvement and orders the
preparation of Plans and Specifications (Requires 4/5th vote).
MARCH 21, 2017 Council approves Plans and Specifications and orders Advertisement for Bids.
APRIL 20, 2017 Receive Contractor Bids.
MAY 2, 2017 Council accepts Bids and awards Contract.
MAY 29, 2017 Conduct Pre-Construction Meeting and issue Notice to Proceed.
OCTOBER 27, 2016 Substantial Completion.
NOVEMBER 24, 2017 Final Completion.
Old Village Capital Improvement Plan
Phasing Plan; Schedule and
Assessment Methodology
SEPTEMBER 6, 2016 FOCUS ENGINEERING, inc.
OLD VILLAGE CIP – PHASING PLAN
PHASE 3
PHASE 4
PHASE 5
PHASE 7
PHASE 6
PHASE 6
PHASE 4
PHASE 3
NOT
INCLUDED
NO
INCLUDEDNOT INCLUDED
NOT
INCLUDED