HomeMy WebLinkAboutCC 10 18 16 Maint AgreementMAYOR AND COUNCIL COMMUNICATION
DATE: 10/18/2016
CONSENT
ITEM #: 9
AGENDA ITEM: Maintenance Agreement with Stillwater Twp. for Manning Ave. N
SUBMITTED BY: Rob Weldon, Public Works Director
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND:
Manning Ave. N from its intersection with MN State Hwy. 36, as it continues south to 5651 Manning
Ave. N is a border road shared between the Township of Stillwater and City of Lake Elmo. Over the past
years there has been no clear indication as to which municipality is responsible for maintenance and the
road is in need of repairs. Because the city uses this road to access Well House #2 along with a Lake
Elmo property owner adjacent to Well #2, public works has assumed minor maintenance items such as
snow plowing, pot hole patching, and grading of the gravel to allow travel to and from the southernmost
end of the road.
ISSUE BEFORE COUNCIL:
To consider entering into a Maintenance Agreement with Stillwater Township for maintenance and repair
activities on Manning Ave. N from; 5651 Manning Ave. N to its intersection with MN State Hwy. 36
PROPOSAL DETAILS/ANALYSIS:
Under the terms of this Maintenance Agreement the City of Lake Elmo will perform maintenance and
repairs to Manning Ave. N along the shared border of the two municipalities. Public Works will track the
cost of maintenance in terms of materials, time, and equipment used. In January of each year the city will
invoice the township for 50% of costs incurred and provide the township with a breakdown of
maintenance activities performed.
FISCAL IMPACT:
Costs for the maintenance activities should be very minimal and covered under the Street Maint.
Materials and Contract Services line items. There should be little to no increases in these line items as
certain maint. and repairs have taken place in prior years.
City Council Meeting Date Consent/Regular Agenda Item #__
Page 2
OPTIONS:
Approve Maintenance Agreement with Stillwater Township
Deny Maintenance Agreement with Stillwater Township
Table Maintenance Agreement with Stillwater Township
RECOMMENDATION:
Staff respectfully recommends entering into a Maintenance Agreement with Stillwater Township for the
portion of Manning Ave. N from the property of 5651 Manning Ave. N to the intersection with Hwy. 36
“Move to approve Road Maintenance agreement with Stillwater Township for the portion of Manning
Ave. N from 5651 Manning Ave N to its intersection with Minnesota State Highway 36”
ATTACHMENTS:
Road Maintenance Agreement