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NOTICE OF MEETING
City Council Meeting
Tuesday, October 18, 2016 7:00 P.M.
City of Lake Elmo 1 3800 Laverne Avenue North
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. Approval of Minutes
i. October 4, 2016 — Regular Meeting; October 4, 2016 Special Meeting
D. Public Comments/Inquiries
E. Presentations
F. Consent Agenda
2. Approve Payment of Disbursements
3. Accept September 2016 Financial Statements
4. Accept September 2016 Assessor's Report
5. Accept September 2016 Building Department Report
6. Accept September 2016 Fire Department Report
7. Accept September 2016 Public Works Department Report
8. Approve Massage License Renewals
9. Approve Manning Ave Maintenance Agreement
io, Approve Inwood Booster Station Pay Request No. 5
ii. Approve Inwood Water Tower No. 4) Pay Request No. 5
12. Approve Purchase of Public Works Pickup Truck
13. Approve Hiring of New Building Inspector
14. Approve Purchase of New Building Inspector Vehicle
G. Regular Agenda
is. Old Village Phase I Street and Utility Improvements —Public Hearing, Resolution 2016-94
16. 2016 Street Improvements -Public Hearing; Resolution 2016-95
17. Financial Management Plan for Enterprise Funds
is. Inwood 4 1h Additional Final PUD Plans and Final Plat — Resolution 2016-90
ig. Rockpoint Church — Resolution 2016 - 91
20. Conditional Use Permit Request for an Additional Accessory Structure — 5699 Keats Avenue North —
Resolution 2016-92
21. Adjacent Jurisdiction Review -Stillwater Comp Plan Amendment for HyVec
22. Moratorium on Shoreland District Properties — Ordinance 08-156; Resolution 2016-93
23. Source Newsletter (no attachment)
24. Tahoe Response to Emergency Calls no attachment)
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H. Staff Reports and Announcements
1. Adjourn
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Mayor Pearson called the meeting to order at 7*00pm-
PRESENT: Mayor Mike Pearson and Councilmembens Julie Fliflet, Anne Smith, Justin Bloyer,
and Jill Lundgren.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Finance
Director Bendel, Planning Director Wensman, City Planner Becker and City Clerk Johnson.
Councilinember Lundgren, seconded by Councilinember Bloyer, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 5 — 0.
ACCEPT MINUTES
Minutes of the September 20, 2016 Regular Meeting were accepted as presented.
PUBLIC COMMENTS/INQUIRIES
Craig Knoll, 3127 Laverne Avenue North, spoke about transparency and expressed concern
about making financial decisions without a proforma.
PRESENTATIONS
None
CONSENT AGENDA
Councilmember Smith, seconded by Councilonember Lundgren, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5-0.
11101"HWUMM0191
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OCTOBER4,2016
Councilinember Smith, seconded by Councilmember Fliflet, moved TO RECONSIDER THE
VOTE ON ORDINANCE 08-154. Motion passed 3 — I — 1. (Bloyer — nay. Pearson — abstain)
Coon cilmember Fliflet, seconded by Councilmember Smith, moved TO APPROVE
RESOLUTION 2016-79 AUTHORIZING SUNIMARYPUBLICATION OF ORDINANCE 08-
154. Motion passed 5 — 0.
ITEM 16: OP Ordinance
Planning Director Wensman provided a summary of the proposed ordinance amendment,
Councilmember Smith, seconded by Councilinember Lundgren, moved TO APPROVE
ORDINANCE 08-152 REPEALING THE EX1STING OPEN SPACE DEVELOPMENT
REGULATIONS WITHIN CHAPTER 150, AND ADOPTING NEW OPEN SPACE
PLANNED UNIT DEVELOPMENT REGULATIONS IN CHAPTER 154 THAT
ESTABLISHES AN OP -OPEN SPACE OVERLAY DISTRICT IN ADDTION TO
ORGANIZATIONALINUMBERING CHANGES THROUGHOUT CHAPTER 154 TO
A CCOMMODA TE THE NEW ORDINANCE.
Mayor Pearson, seconded by Councilotember Bloyer, offered a substitute motion TO SEND
THE OP ORDINANCE BACK TO THE PLANNING COMMISSION FOR A
COMPREHENSIVE LOOKA TRESIDENTIAL ESTA TES LOTS NORTH OF 10TH
STREET Motion failed 2 — 3. (Fliflet, Lundgren, Smith — nay)
Primary motion passed 3 — 2. (Pearson, Bloyer — nay)
Mayor Pearson, seconded by Councilineinber Blayer, moved TO APPROVE RESOLUTION
2016-75 ORDERING THE SUMMARYPUBLICATION OF THE ORDINANCE. Motion
passed 5 — 0.
Councilmember Smith, seconded by Councilmember Lundgren, moved TO DIRECT STAFF
TO LOOK A T DE VELOPMENT NOR TH OF 10"' STREET TO DIV7DE PARCELS INTO
NON- SEWERED 2.5-3 ACRE LOTS. Motion passed 5-0.
ITEM 17: City Administrator Review Process
City Attorney Sonsalla presented information related to the City Administrator performance
review process.
Councilmeniber Fliflet, seconded by Councilmember Lundgren, moved TO CONDUCT A SIX
MONT11PERFORMANCE REVIEW OF THE CITYADMINISTRA TOR WITHIN THE
NEXT 30 DAYS fff TH A 360 DEGREE REVIEWINCL UDED AS PART OF THE
PROCESS. Motion passed 5 — 0.
ITEM 1 : Moratorium oriu Issue
City Attorney Sonsalla provided background information
options for moving
rer Smith moved IV DIRECT STAIT TO
ITEM 1. Street Naming Policy
Councihhentber.F� seconded by 'RESOLUTION
,#Motion
GroundCity Planner Becker presented the request from Common Church for
• 1
•• • •
ITEM 21: Wasatch Storage CUP
e '• - • {ItevefuPmenT
of a self storage facility with exterior RV storage at 9200 Hudson Boulevard N, Discussion was
proposedheld concertring the exterior storage and screening the site from the adjacent residential areas,
Applicant Scott Wyckoff of Wasatch Storage Partners reviewed the existing landscape and
OFA CONDITION THAT THEAPPLICANTSHALLPAYANY DELINQUENT
PROPERTY* OR
Motion
ConstructionOrder
City Engineer Griffin reviewed the proposal for • o
CapitalBoulevard lift station as planned for in the City's 5 Year a Plan. Griffin also
presented bids received
BOL TON AND MENK, INC IN IM NOTTO EXCEED AMOUNT
i IRE GEO TECHNICAL SER VICES CONTRA CT TO AMERIC4N
passedE TESTING IN THE NOT TO EXCEED AMOUNT OF $6,400. Motion
1
Geotechnical Services
City Engineer Griffin presented an overview of the scope of the proposed project and process for
street improvements.
# t'AUDI! a
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OCTOBER 4,2016
1 k 1 1
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STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Reported on Sheriff s Department emergency management training.
City Clerk Johnson: Reported on absentee voting.
Finance Director Bendel: Working on the budget and financial statements.
City Attorney Sonsalla: Working on changes to the nuisance ordinance and the nature center
proposal
Planning Director Wensman: Working on Ordinances, development review, and attended a
conference.
City Engineer Griffin: Reported on the downtown project and contingency plan for winter
preparations.
Meeting adjourned at 10:32 pm,
OCTOBER 4,2016
Julie Johnson, City Clerk
CITY OF LAKE ELMO
CITY COUNCIL SPECIAL MEETING MINUTES
OCTOBER 4,2016
CALL TO ORDER
Mayor Pearson called the meeting to order at 530 p.m.
PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer, Julie Fliflet, and Jill Lundgren.
ABSENT: Councilmember Smith
Staff present: Administrator Handt, City Attorney Sonsalla, and City Clerk Johnson.
Others present: Attorneys Jim Thompson and Doug Shaftel, Kennedy & Graven
Councilatember Sinith., seconded by Cwuncilmember Lundgren, moved TO ENTER CLOSED
SESSION PURSUANT TO To MINNESOTA STATUTES, SECTION 1311.05, UBD. 3(B) TO
DISCUSS MATTERS PROTECTED BY THE ATTORNEY -CLIENT PRIVILEGE PERTAINING
To THE CITY'S PENDING LA WSUITIN FEDERAL COURTAGAINST 3M. Motion passed 4-
0.
Closed session held.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO RECESS THE CLOSED
SESSION. Motion passed 4 — 0.
Mike Pearson, Mayor
Julie Johnson, City Clerk
THE UTYOF
LAKE ELMO
.MAYOR & COUNCIL COMMUNICATION
I I �� li� ligilip
DATE: October 18,2016
CONSENT
ITEM #2
MOTION
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .. ................ .................................. City Administrator
- Report/Presentation........ ........... ......... ............ City Administrator
- Questions from Council to Staff ...... ..................................... Mayor Facilitates
- Call for Motion ............................... ...................... -- ..... Mayor & City Council
- Discussion ..................................... ................ ............... Mayor & City Council
- Action on Motion.. -- ..................... — ...... ......................... .... Mayor Facilitates
-- page 1 --
City Council Meetin
October 18, 2016
[Consent Alaenda Item 2]
BACKGROUND INFORMATION/STAFF PORT: The City of Lake Elmo has the r
fiduciary responsibility to conduct normal business operations. Below is a summary of current
claims to be disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH 14, 3&03 Payroll Taxes to IRS & NIN Dept of Revenue 10/13/1
i
ACID 7,23.7 Payroll Retirement to PERA 10/13/1
ACH 2,200.00 Payroll Retirement to ICNIA 10/13/1
D 7511-DD7558 38,139.63 Payroll(Direct Deposits) 1 }/13/16
44 7 -45044$ 1,053,317.16 Accounts Payable 10/18/16
TOTAL $ 1,115,918.79
RECONINIENDATION::Based. on the aforementioned, the staff recommends the City Council
approve as part of the Consent .Agenda the aforementioned disbursements in the amount of
1,115,187.
ATTACHMENTS:
1. Accounts Payable — check registers
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THE CITY OF
LAKE ELMO
MAYOR& COUNCIL COMMUNICATION
DATE:
016
- October`_-,_--_
CONSENT
____'_
MOTION
REVIEWED BY, Kristina Handt, City Administrator
Finance Committee
- Introduction of Item ........ ............ —City Administrator
- Questions from Council to Staff ... ............. -- ..... ... Mayor Facilitates
SUMMARY AND ACTION REQUESTED. As part of its Consent Agenda, the City Council
is asked to accept the September 2016 Financial Reporting Packet. No specific motion is needed
as this is recommended to be part of the overall approval of the Consent Agenda,
MEN N11111
STAFF REEORT: Attached please find the comparative financial statements for the month of
September 2016 reflecting the monthly and year to date detail, comparing the actual results to
the 2016 Budget.
City Council Meeting
October 18, 2016
[Consent Agenda Item #3]
September was a record breaking month for new home building permits. 42 new home permits
were issued bringing the year to date new homes to 193. In addition, the Arbor Glen commercial
project was permitted in September. This project has 48 REU's (Residential Equivalent Units)
per their Met Council determination, bringing the year to date total REU's for commercial
permits to 59.
Total revenue for the month was $1 t 95k (t 08.3%) above budget for the month of S eptemb
bringin the year to date to $653.2k (3 1.0%) better than budget. The most significant budget
9
actual revenue Variances are as follows*
• Building permits were $71.1k (158%) better than budget for the month bringing the year
to date to $315.6k (79.3%) better than budget.
• Plan review fees for the month were $45.4k (174.6%) better than budget bringing the
year to date to $166,8k (77.6%) better than budget.
Total expenses for the month exceeded budget by $52.7k (24.7%) for September bringing the
year to date expenses to $54.5k (2. 1 %) lower than budget.
City Council Meeting [Consent Agenda Item #3]
October 18, 2016
In smmnitr� the Septeinber revenues were $119.5k (108.3%) better than budget and the
expenses were $52.7k (24.7%) higher than budget resulting in a net income below budget. On a
year to date basis, the revenues are $653.2k (31.0%) above budget and the expenses were $54.5k
(2. 1 %) less than budget resulting mi a net income of $701.5k (1, 60.6%) better than budg get year to
date.
M G i+ � E�- M
The net income for the Library Fund for the month of September was $23.9k more than budget
(158.6%) bringing the year to date to $6.9k better than budget. The cash balance at the end of
September was $196.6k.
The investment in the Library book collection continues at a higher than budgeted rate and the
parking lot design work hit in September,
RECOMMENDATION- Based on the aforementioned, the staff recominends the City Council
accept the attached September Financial Report.
ATTACHMENT-
1. September Financial Reports
-- page 3 --
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cr
TI-1E CITY OF
LAKE ELM
COMMUNICATIONMAYOR & COUNCIL
DATE: October 18, 201
CONSENT
ITEM #
AGENDAITEM: Monthly Assessor Report
SUBMITTED BY. Dan 1 aboin City Assessor
THROUGH: ROUGH: Cathy Bendel, Finance Director
VIEWED BY CathyBendel, Finance Director
SUGGESTED ORDER OF BUSINESS.
Introduction of Item......:.. . City Administrator
Report/Presentation ................ .City Administrator
too
- Questions from Council to Staff ............................... .............. Mayor Facilitates
Call for Motion . ....... . ................ Mayor & City Council
- Discussion ..................:. .......:.........................:........ Mayor & City Council
Action on Motion... ..Mayor Facilitates
CouncilSUMMARY AND ACTION REQUESTED. As part of its Consent Agenda; the City
throughasked to accept the monthly assessor report for on
behalf of the City of Lake Elmo. No specific motion is needed as this is recommended as part of the
Consent Agenda.
Property splits/plats —
Sales collected and viewed —14
Taxpayer inquiries —
Miscellaneous inquiries - 3
Inspections — Residential -- 111; Commercial — 3
Building permit reviews — 2'
Pictures taken 11
Other work performed included:
• Completion of annual residential and commercial quintile review
• Monthly meeting with County residential and commercial supervisors
City Council Meeting
October 18, 2016
[Consent Agenda fteni#41
• Input of all inspection and permit work
• Perform sales verifications and land value analysis using MLS and other resources
• Field telephone inquiries
RECOMMENDATION: Based on the aforementioned, the staff recohnnends the City Council
accept the September 2016 monthly assessor report.
-- page 2 --
ITIF CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 10/18/2016
CONSENT
ITEM #: 5
AGENDAITEM: Building Department Report
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Cathy Bendel, Finance Director
SUMMARY AND, ACTION "QUESTED. As Pat t of its Consent Agenda, the City Council is
asked to accept the monthly building department report. No specific motion is needed, as this is
recommended to be part of the overall approval of the ConsentAgenda.
STAFF REPORT: Below is a snapshot of the year to date statistics through September 2016.
Comparison data is also include from prior years for new home single family construction and total
permitting activity. Attached are the system summary reports breaking out this information further,
including the statistics related to the inspection activity.
New homes
Total valuation
Average home value
Total Permit Valuation YTD
2016
2015!
2014
193
88
20
$59,818,880
$28,959,699
$11,951,684
$309,942
$329,087
$597,584
$100,152,314**
$33,787,874
$21,609,205
"Includes ISD 916; $17M valuation
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the September 2016 monthly building permit report,
0111K."ill
1. Valuation Report
2. Permits Issued & Fees Report
3. Inspection statistic report for September 2016
CITY OF LAKE ELMO
Valuation Report - Summary
Issued Date Front: 9/l/n16 To: 9/30/2016
Permit Type: All Property Type: All Construction Type: All
Include YTD: Yes
Permit Kind
Permit Type: BUILDING
COMMERCIAL REMODEL
COMMERCIAL ROOFING
COMMERCIAL TENNANT SPACE REMODEL
SINGLE FAMILY ACCESSORY BUILDING
SINGLE FAMILY ADDITION
SINGLE FAMILY ATTACHED NEW CONSTRUCTION
SINGLE FAMILY BASEMENT FINISH
SINGLE FAMILY DECK
SINGLE FAMILY NEW CONSTRUCTION
SINGLE FAMILY POOL
SINGLE FAMILY PORCH
SINGLE FAMILY WINDOWS
Permit Valuation Dwell
Count Units
$,15,000m 0
$19,400.00 0
1
$325,00000 0
1
$95,00no 0
1
$208,000.00 0
20
$4,27 1,000.00 0
3
$79,000.00 0
2
$38,00000 0
22
$7,467,782.00 0
1
$40,000.00 0
t
$7,20000 0
6
$53,107.00 0
Period 60
$12,618,489.00 0
YTD 338 $100,152,314.11, 0
Report Total: Period 60 $12,618,489.00 0
YTD 338 $100,152,314.11 0
10/12/2016 Pan I of I
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Inspection Statistics Report - Detail
Actual Date From: CITY OF LAXt ELAO
Permit Type: All Property Type- All Construct!" Type- All
Inspection Type
Pass
Fail
No Status
Reinsp
Period Total
YTD Testa
ABOVE CEILING
0
0
0
0
0
3
ACCESSIBILITY
0
0
0
0
0
2
ACCESSORY BLDG FINAL
0
0
0
3
0
1
ENGINEER ACCEPTANCE LETTER.
0
0
0
0
0
2
ACCESSORY FRAMING
0
0
0
0
0
ADDITION FILIAL
0
0
0
0
0
1
AS BUILT
28
0
0
0
28
119
AIRTEST
Il
0
0
0
0
12
BUILDING FINAL
23
10
0
4
37
252
DECK FINAL
4
2
0
0
C
35
DECK FOOTING
0
0
0
0
DEMOLITION FINAL;
0
0
0
0
0
DECK FRAMING
0
0
0
0
0
DRAINTILE
0
0
0
0
0
1
ELECTRICAL FINAL
14
0
0
0
14
154
ELECTRICAL ROUGH IN
0
0
0
0
0
77
EMERGENCY LIGHTING
0
0
0
0
0
3
ESCROW FINAL
28
0
0
1
29
124
FIRE ALARM FINAL
0
0
0
{
P
1
FIRE ALARM ROUGH
0
1
0
0
1
2
FOUNDATION INSULATION
0
0
0
0
0
12
FENCE FINAL
2
0
0
0
2
20
FINALS
6
1
0
0
7
43
FIREPLACE ROUGH IN
14
0
0
0
14
15
FIRE
0
0
0
0
0
FOUNDATION
41
0
0
0
41
208
FOOTINGS/SLAB
51
5
0
7
63
308
FIREPLACE FINAL
0
0
0
0
0
3
FOUNDATION ATION PRIOR TO BACKFILL
0
0
0
0
0
5
FRAMING 2
4
0
0
0
0
8
FRAMING
23
7
1
6
37
298
FRAMING ROUGH IN
1
0
0
0
1
8
FIRE RATED WALL ASSEMBLY
0
0
0
0
Il
2
FIRE SEPERATION WALL
2
0
0
0
2
49
FIRE SUPPRESSION FINAL
0
0
0
0
0
35
FIRE SUPPRESSION ROUGH IN
I
0
0
0
1
3
FOUNDATION / WATERPROOF 1 DRAIN
30
1
it
1
32
17
GASLINE / PRESSURE TEST
14
0
1
18
19
GRADING
0
0
0
0
0
HEATING ROUGH 2
3
0
0
0
3
1
HOUSE WRAP
0
0
0
0
0
8
HYDR >NIC PIPE AIR TEST
0
0
0
0
0
1
HYDROSTATIC TEST
1
0
0
0
1
1
IN FLOOR HEAT AIR TEST`:
0
0
0
0
0
7
INSULATION
18
2
0
2
22
220
KLM,A ACCEPTANCE REPORT
0
0
0
0
0
1
LATH
14
0
0
0
14
132'
HEATING FINAL
22
4
P
0
25
7 3
HEATING ROUGH IN
25
3
0
2
31
268
FIRE SPRINKLER ROUGIH
4
0
4
0
4
24
OCCUPANCY FINAL
Il
0
0
0
0
3
1 1/1 /2016 Pane I oft
Inspection Type Pass Fail No States IReInsp 'Period Total
OTHER
PIER FOOTINGS
PLUMBING BASEMENT" ROUGH
PLUMBING FINAL
POOL FINAL
PLUMBING ROUGH IN
PLUMBING ROUGH
PLUMBING UNDERGROUND
PLUMBING VISUAL;
DON POLY
R INSPECTION
MODEL~ FINAL
ROOFING FINAL
ICE & WATER
ROUGH
SEWER & WATER
SEWER,
SHEATHING
SIDING FINAL
FOOTINGS SIGN'
SILT FENCE
SITE MEETING
SPRINKLER FINAL
SPRJNKLER ROUGH IN
STRUCTURAL STEEL
STORM I
15" Buoy per ordinance
TANK REMOVAL
UNDERGROUND
VBWI7 PERMIT
VISUAL
WATER SOFTNER
WINDOW REPLACEMENT
0
0
0
0, 0
0
0
28
2 0
1
0 0
21
0 0
0
0 0
27
0 0
0
0 0
31
1 0
0
0 0
0
0 0
8
0 0
0 0
2
0 0
42
0 0
I
0 0
0
0 0
1
0 0
0
0 0
7
0 0
0
0 0
0 0
0
0 0:
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0
4
0 0
551
42 I
0
0
3
0
0
0
0
0
5
0
0
0
0
0
0
0
0
0
0
0
0;
0
0
0
0
0
0
0
0
0
0
0
m
0
2
0
I
0
3
33
256
1
9;
21
236
0
2
27
189
0
I
37
18
0
I
0
5
8
41
8
4
2
7
42
186
I
2
0
2
1
10
0
1
7
59
0
1
0
2
0
4
0
16
0
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0
2
0
2
0
0`
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1,
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4
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27
26
4,575
10/12/2016 Page 2 of 2
THE C11"YOF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
10/18/2016
a
AGENDA ITEM: Building Department Report
SUBMITTED BY: Mike Bent, Building Official
THROUGH: Mike Bent, Building Official
REVIEWED BY: Cathy Bendel, Finance Director
Q#7117W�SXZ-T. As part o 1TST-C—onsent Agenda, the City Council is
asked to accept the monthly building department report. No specific motion is needed, as this is
recominended to be part of the overall approval of the ConsentAgenda.
STAFF REPORT: Below is a snapshot of the year to date statistics through September 2016.
Comparison data is also include from prior years for new home single family construction and total
permitting activity, Attached are the system summary reports breaking out this information further,
including the statistics related to the inspection activity.
New homes
Total valuation
Average home value
Total Pei mit Valuation YTD
2016
2015*
2014
193
88
20
$59,818,880
$28,959,699
$11,951,684
$309,942
$3291087
$597,584
$100,152,314**
$33,787,874
$21,609,205
*Includes one home rebuild due to fire
"Includes ISD 916; $17M valuation
I
RECOMMENDATION. Based on the aforementioned, the staff recommends the City Council
accept the September 2016 monthly building pen -nit report.
1. Valuation Report
2. Permits Issued & Fees Report
3. Inspection statistic report for September 2011
CITY OF LAKE ELMO
Valuation Report - Summary
Issued Date From: 9/1/2016 To: 9/30/2016
Permit Type: All Property Type: All Construction Type: All
Include YTD: Yes
Permit Type: BUILDING
COMMERCIAL REMODEL
COMMERCIAL ROOFING
COMMERCIAL TENNANT SPACE REMODEL
SINGLE FAMILY ACCESSORY BUILDING
SINGLE FAMILY ADDITION
SINGLE FAMILY ATTACHED NEW CONSTRUCTION
SINGLE FAMILY BASEMENT FINISH
SINGLE FAMILY DECK
SINGLE FAMILY NEW CONSTRUCTION
SINGLE FAMILY POOL
SINGLE FAMILY PORCH
SINGLE FAMILY WINDOWS
Permit Type: BUILDING -Total
Permit Valuation Dwell
Count Units
$15,000A 0
$19,400A 0
$325$000.00 0
1
S95,000m 0
1
$208,000.00 0
20
$4,271,000.00 0
3
$79,000.00 0
2
$38,000,00 0
22
$7,467,782.00 0
1
$40,000.00 0
1
$7,200.00 0
6
$53,107.00 0
Period 60
$12,618,489.00 0
YTD 338 $100,152,314.11, 0
Report Total: Period 60 $12,618,489.00 0
YTD 338 $100,152,314.11 0
10/12/2016 Page I of I
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CITY OF LAKE ELMO
Inspection Statistics Report - Detail
Actual Date From. /1/ 016 To. /30/201
Permit Type: All Property Type: All Construction Type: All
Inspection Type
Pass
Fail
No Status
Rei7Period
ABOVE CEILING
0
0
ACCESSIBILITY
�
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ENGINEER ACCEPTANCE LETTER
0
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4AD
ITION FINAL
AS BUILT
AIRTEST
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23
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L EC'TRICAL FINAL
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0
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154
EMERGENCY LIGHTING
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ESCROW FINAL
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FIRE ALARM FINAL
0
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29
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4
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II
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7
KLMA ACCEPTANCE REPORT0
2?
220
LATH
0
0
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HEATING FI1iAL.�
0
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13
HEATING ROUGH IN
2Cs
3
33
FIRE SPRINKLER ROUGH
4
II
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31
�6S
OCCUPANCY FINAL
0
0
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LQ/ 12/2 1
0
Pgge I of 2
OTHER
PIER FOOTINGS
PLUMBING BASEMENT ROUGH
PLUMBING FINAL
POOL FINAL
PLUMBING ROUGH IN
PLUMBING ROUGH 2
PLUMBING DERGRO ND
PLUMBING VISUAL
RADONPOLY
INSPECTION
REMODEL FINAL
ROOFING FINAL
ICE & WATER
ROUGH
SEWER&: WATER
SEWER
SI EATHING
SIDING FINAL
FOOTINGS SIGN
SILT FENCE
SITE MEETING
SPRINKLER FINAL
SPRINKLER LER ROUGH IN
STRUCTURALSTEEL
STORM SEWER
15" Buoy per ordinance
TANK. REMOVAL
UNDERGROUND
VBWD PERMIT
VISUAL
WATER. SOFTNER-
WINDOW PLACEMENT
Report Totals
Pass Fail No Status
Reinsp---j Period Total YTD Total
0 0
0 0
00
0 3
0 0
0 €}
0 0
0 0
0 0'
0
0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
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0 0
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32
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27
66 475
10/12/20I6 Page 2 of
TJ 11z CITY 01:
LAK E ELMO
MAYOR& COUNCIL COMMUNICATION
DATE- October 18, 201
CONSENT
ITEM #6
MOTION I
Greg Malmquist, Fire Chief
City Administrator
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item.. -- ............................... ...................... City Administrator
- Report/Presentation ............ ..... -- ....... ....................... Fire Chief
- Questions from Council to Staff......:Mayor Facilitates
- Call for Motion.. ..... ...... ................................. ........ ... Mayor & City Council
- Discussion... ............................................ .......... ........ Mayor & City Council
- Action on Motion....:.. ......... Mayor Facilitates
FISCAL IMPACT: N/A
----------
M210—TE,
department. Advise on any additional inforination requested.
LEGISLATIVE HISTORY: On going monthly report to Council of Fire Department
Activities.
34 calls for the month of September.
I- Structure Fire
2 1 - Medicals
2- Gas leaks
2- Good intent calls
6- Accident with injuries
-- page I --
City Council Meeting [Consent Agenda Item #6)
October 18, 2016
I- Vehicle Fire
I - Smoke or odor removal
34 Total
14 of those calls had 3 or less responders total minus CV response.
Our average response time was 6.5 minutes which is impressive with construction, however, this
is due in part to trucks rolling out faster with less personnel knowing some responders are
delayed to the station.
Department drills for the month were:
#1 — CIRAS active shooter training with Law Enforcement
#2 — CEU Electrical Emergency / PPE / Survival gear
Points of interest:
-Construction continues to cause difficulties with personnel response and time delays.
-1 Fire fighter resigned and another fire fighter gave notice of intent to resign.
-Chief attended the AMEM conference in Breezy Point.
-2 Fire fighters started Fire Officer I training,
-We attended the Cap City meeting in Vadnais Heights.
-We assisted with and observed a fire drill at the Oakland Jr. High this month.
-Fire Prevention efforts have been revitalized with the Lake Elmo Elementary school with events
to follow.
-We are involved with and preparing for the EMPSTF Open House on Sunday 10/09/16.
a=
Opportunities
Threats
ATTACHMENTS:
Council is kept tip to date on activities, training and any significant
items within the fire department.
RM
sm
TIIE CITY OF
'OR AND COUNCIL COMMUNICATION
DATE: 10/1 S/20I u
CONSENT
ITEM ##' 7
THROUGH: Kristina Ilandt, City Administrator
REVIEWED BY. Kristina Handt City Administrator
ISSUE BEFORE COUNCIL:
City Council is asked to review and accept, as part of consent Agenda, a brief description ofactivities that
have taken place in the Public Works Department in the month of September 2016.
PROPOSAL DETAILS/ANALYSIS:
• Construction Inspections at Stonegate Dvlp, Kelvin Ave, highland Trl. N, Kirkwood Ave. N
Inwood I" & 2nd , and hunters Crossing
• Investigate Well Drilling concern on Ivy Ave. w/Build ng Dept.
• Estimates for Public Works Roof Repairs
• Check lake levels in Tri-Lakes Area
• Pre -Con Mtgs for Village Preserve 211 Addition and Hammes DvIp.
• Safety Training
• Quotes and options for PW Radio updates
• Transportation Mtg. wlWashington County
• Water clarity issues in Lake Elmo Heights and Tablyn-Park areas
• Remove data loggers from high/low pressure zones (awaiting report from T A)
• Cleaned City owned Rain Gardens
• Repairs to Lisbon Ave. Lift Station generator
• Water main Freak on Lake Elmo Ave. (construction area)
• Pall Hydrant flushing
• Re -start up of work on Inwood Ave Water Tower
• Minor Storm cleanup (9/21-9/22)
• Cleaning of I-94 Lift Station
• Electric repairs at Public Works
• Ditch repairs at 50' St. N and Demontreville Trl: N
• r Paving repairs on Highland Trl. N Jamley Ave; N and ;2 11 St. N. (2016 Street Projects)
• Repairs to 2000 S-10 and. 1995 C C trucks
• Obtain quotes for new pick-up and single axle plow truck.
• Drainage work in Fields 2'11 Addition and heritage Addition.
29.5 tors of asphalt for pothole patching (Foxfire and. heritage)
RECOMMENDATION:
Base on the activities listed above, City Council is respectfully asked to accept the September 201
Public Work Report.
THE CITY OF
LAKE ELMO
COMMUNICATION
DATE: October 18, 2016
CONSENT
ITEM # 8
SUBMITTED BY: Julie Johnson, City Clerk
THROUGH: Julie Johnson, City Clerk
REVIEWED BY: Julie Johnson, City Clerk
SUMMARY AND ACTION REQ IV cense ILESTED: The City has recei ed a Massage Therapy Li
Renewal Form from Renew & Recover Massage Therapy. The appropriate fee has been paid and
all required documentation has been provided.
LEGISLATIVE HISTORY'. The City of Lake Elmo instituted a city license structure in
Dec be of 2012 in order to better regulate the practice of therapeutic massage in Lake Elmo.
Licenses are subject to renewal each year.
RECOMMENDATION: If removed from consent, staff recommends the following motion-
- -- ------------
Renew & Recover Massage Therapy, as presented."
THL CITY OF
LAKE ELMO
Print Applicant Name:
q�l! 1111 111111111
Ais form Inq be used ill place of a All Massage Tharcipp License 4pplication,
for the reneival of a previously issued massage license, MY if you are able to
answer 'W� " to all of the following questions, nese questions apply to the
previous licensingperiod. Ifyou answer "Yes " to any of thefollowing questions, a
fall massage license application must be completed
(Circle the appropriate response)
1. Were there any changes in the name, location, or ownership of the licensed theSiis t
61p io
or premises? Yes or 0
2. Was any employee, owner or officer of the business or corporation, or the business as an
entity, charged with a violation of state or local laws regulating the practice of massage, or of
any law prohibiting criminal sexual conduct, prostitution, pandering, indecent conduct, or
keeping of a disorderly house? Yes or&
I Did any employee, owner or officer of the business or corporation, or the business as
entity, have a similar license denied or revoked by another agency? Yes or 6
4. Was any employee, owner or officer of the business or corporation, or the business as an
entity, charged with any violation of any other law or ordinance related to the operation of
the business? Yes or(Rd
By signing below, you are indicating that the answer to questions I through 4 is "No". Any
inaccurate information contained on this fonn shall constitute grounds for the non -renewal or
revocation of the massage license and potential criminal prosecution.
Applicant Signature Date
Subscribed and sworn before me this day of �,&Qtf^,/j-A(,20—&
: Notst'y PL! M
y Public
m
T11E, CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 10/ 18/2016
CONSENT
ITEM #: 9
AGENDA ITEM: Maintenance Agreement with Stillwater Twp. for Manning Ave, N
SUBMITTED BY: Rob Weldon, Public Works Director
THROUGH: Kristina Handt, City Administrator
REVIEWED Y. Kristina Handt, City Administrator
BACKGROUND:
Manning Ave. N from its intersection with MN State Hwy. 36, as it continues south to 5651 Manning
Ave. N is a border road shared between the Township of Stillwater and City of Lake Elmo. Over the past
years there has been no clear indication as to which municipality is responsible for maintenance and the
road is in need of repairs. Because the city uses this road to access Well House #2 along with a Lake
Elmo property owner adjacent to Well #2, public works has assumed minor maintenance items such as
snow plowing, pot hole patching, and grading of the gravel to allow travel to and from the southernmost
end of the road,
To consider entering into a Maintenance Agreement with Stillwater Township for maintenance and repair
activities on Manning Ave. N from; 5651 Manning Ave. N to its intersection with MN State Hwy. 36
Under the terms of this Maintenance Agreement the City of Lake Ehno will perform maintenance and
repairs to Manning Ave. N along the shared border of the two municipalities. Public Works will track the
cost of maintenance in terrns of materials, time, and equipment used. In January of each year the city will
invoice the township for 50% of costs incurred and provide the township with a breakdown of
maintenance activities performed.
FISCAL IMPACT:
Costs for the maintenance activities should be very minimal and covered under the Street Maint.
Materials and Contract Services line items. There should be little to no increases in these line items as
certain maint. and repairs have taken place in prior years.
City Council Meeting
November18 2016 ConsentlRegular Agenda item #9 1
OPTIONS
.approve Maintenance Agreement with Stillwater Township
Deny Maintenance Agreement with Stillwater Township
Table Maintenance Agreement with Stillwater Township
RECOMMENDATION:
Staff respectfully recommends entering into a Maintenance Agreement with Stillwater Township for the
portion of Manning Ave. N from the property of 5651 Manning Ave. to the intersection with Hwy. 36
"'Move to approve hood Maintenance agreenrent with Stillwater Township for the portion of Manning
Ave. Nfrom 5651 Manning Ave N to its intersection with Minnesota State Highway 3"
ATTACHMENTS:
Road Maintenance Agreement
This Agreement is made on this _ day of 1 2016, by and between the City of
Lake Elmo, a Minnesota municipal corporation (the "City") and Stillwater Township, a
Minnesota political subdivision (the "Town").
WHEREAS, Manning Ave North from 5651 Manning Avenue North, County of
Washington, State of Minnesota northerly to its intersection with State Highway 36 (the "Road")
is a joint road situated in the Town and the City;
WHEREAS, Minnesota Statutes Section 164.14 indicates that towns and cities with a
road on or along their shared boundary are to reach an equitable agreement on the maintenance
and improvement of the boundary line road-, and
WHEREAS, the above mentioned municipalities desire to enter into an Agreement
regarding the costs of maintenance and improvements to Manning Ave North.
- 5111
agree as follows:
1. Vehicle and Ped
nonexclusive easemer
Road and their occul
vehicles.
2. Utility Eas4
inert for the nurnose of
ffiffi
(a) Maintenance Activitij
,,ined herein, the parties do hereby
)arties agree the maintenance of the Road shall be carried out in
Road as though it was 7
maintenance it provides
purposes of this Agreer
limited to, inspecting,
removal, snowplowing,
tree).
The City agrees to provide for the regular maintenance of the
ocated entirely within the City and to provide the same level of
on its roads of similar condition and similar level of use. For the
lent, "regular maintenance" shall include, but is not necessarily
crack filling, minor road improvements, tree trimming, tree
sanding, signing, and removal of obstructions (e.g., a downed
(b) Cost Share for Maintenance. The Town agrees to pay the City 50 percent of the costs the
City incurs to provide regular maintenance on the Road. Regular maintenance costs shall
be based on a time, material, and equipment rate set by City as applied to the time
actually incurred to provide regular maintenance on the Road.
487030v 1 KRH LA515-1
(C) Billing for the above mentioned services will be billed to the Town by the City in January
of each year for costs that were incurred in the prior calendar year, The Town shall pay
the invoice in full within 45 days of the date of the invoice.
4. Parking. For the safety of the residents, =no machinery, trailers, vehicles, or other property
may be stored or parked upon the Road except parking of vehicles for limited periods of time
(not to exceed 12 hours).
5. No Guarantee. The Town understands and agrees that, given varying weather conditions and
availability of resources, the City will endeavor to provide the regular maintenance services
indicated herein on the Road, but the City does not represent, warrant, or guarantee that its work
will meet any particular criteria or standards, or that it will be delivered within any particular
time. The City will include the Road in its maintenance schedule and provide such regular
maintenance activities in accordance with its usual policies and procedures.
oses to improve t
•
9. Term and Termination. The tern i of this Agreement shall be for two years from the date
indicated above and shall automatically renew for successive two-year terins on such date until it
is terminated. Either party may terminate this agreement by providing the other party written
notice of termination at least 90 days prior to the expiration of the then current term. The parties
understand that Minnesota Statutes Section 164.14 requires an agreement as to the maintenance
of line roads and so the party proposing to terminate must include a proposed alternative line
road agreement with its notice to terminate. The parties agree to work in good faith to negotiate
the terms of a new agreement prior to the termination of this Agreement.
10. Insurance. Both parties agree to maintain general liability insurance during the entire terin
of this Agreement. The package insurance policies offered by the self-insurance pools
W
487030v I KRH LA515-1
established by their respective local government membership organizations shall constitute
sufficient insurance coverage for the purposes of this Agreement.
I. Indemnification. The City agrees to indemnify and defend the Town from any claim or suit,
and resulting costs (including defense costs) arising out of or related to the alleged negligent act
or failure to act by the City, its officials, agents or employees in its performance of regular
maintenance activities on the Road under this Agreement, unless such claim or suit is due to the
alleged negligence of the Town, The party undertaking any future improvements on the Road
shall be responsible for indemnifying and defending the other party against any claim or suit, and
resulting costs (including defense costs) arising out of or related to its negligent act or failure to
act related to the improvement project, unless such claim or suit is due to the negligence of the
party not conducting the improvement project. To the extent a court considers this Agreement to
constitute a joint venture or joint enterprise between the parties, any liability arising from or
related to the activities contemplated by this Agreement shall be considered as against a single
entity and shall not exceed the limit for a single entity as provided in Minnesota Statutes Section
471.59, subdivision I a. Nothing in this section shall be construed as a waiver of any liability
limits or immunities contained in Minnesota Statutes Chapter 466, nor as the acceptance by
either party of the other party's liability for the puqioses of Minnesota Statutes Section 471.59,
subdivision I a or otherwise.
12. Disputes. The parties mutually agree the terms of this Agreement constitute an equitable
agreement for the purposes of Minriesota Statutes Section 164.14. However, if either party
detennines this Agreement has become inequitable, or if any other dispute arises regarding this
Agreement, the parties will first meet to discuss the issues and use good faithefforts to resolve
the disagreement. In the event the parties are not able to resolve the disagreement, and if the
dispute involves the fairness of the division of costs or responsibilities under the Agreement,
either party may submit the issue to the county board for a deterinination in accordance with
Minnesota Statutes Section 164.14, subdivision 4. The parties may mutually agree to submit any
other dispute to mediation for resolution, but if the parties do not agree to mediation or some
other form of alternative dispute resolution, either party may seek relief in district court.
13. Modifications. Any alterations, amendments, deletions and waivers of the provisions of this
Agreement shall be valid only when reduced to writing and duly signed by each party.
14. Entire Agreement. It is understood and agreed that the entire agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations
Between the parties relating to the subject matter hereof as well as any previous line road
agreements presently in effect between the parties concerning the Road.
15. Recording. Either party may record this Agreement in the office of the County Recorder or
Registrar of Titles, but electing not to record this Agreement shall not affect its validity.
to, Governing Law. This Agreement will be governed and construed in, accordance with the
laws of the State of Minnesota.
17. No Third Party Rights. This Agreement is solely for the benefit of the parties. This
10
4870300 KRH LA515-1
Agreement shall not create or establish any rights in or for the benefit of any third party.
18. Executed in Counterparts. This Agreement may be executed in counterparts, each of
which shall be deemed to be an original, but all of which, taken together, shall constitute one and
the same Agreement.
M
487030vl KRB LA515-1
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of
this day of October, 2016.
mmcu=
Signature Date
Mike Pearson, Mayor
Signature
Julie Johnson, City Clerk
Signature
I
Im
Im
487030vl KRH LAS15-1
'n 1E CITY 01"
LAKE ELMO
MA & COUNCIL COMMUNICATION
DATE: October 18, 2016
CONSENT
ITEM # 10
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
KEMY RE, COMMENDER- Engineering,
FISCAL IMPACT: None, Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
for-RUMM"s WIN I ildwilraftennug
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: Magney Construction, Inc., the
Contractor for the project, has submitted Partial Pay Estimate No. 5 in the amount of $509,521.58. The
request has been reviewed and payment is recommended in the amount requested. In accordance with the
contract documents, the City has retained 5% of the total work completed. The amount retained is
$47,813.99.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 5 for the Inwood Booster Station Improvements project. If removed from the
consent agenda, the recommended motion for the action is as follows:
"Move to approve Pay Request No. 5 to Magney Construction, Inc. in the amount of $509,52L58jor
the Inwood Booster Station Improventents".
ATTACHMENT(S):
M
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. 5 FOCUS ENGINEERING, it
INWOOD BOOSTER STATION IMPROVEMENTS PERIOD OF ESTIMATE
PROJECT NO. 2014.129 FROM 911/2016 TO 9/3012016
PROJECT OWNER: CONTRACTOR -
CITY OF LAKE ELMO MAGNEY CONSTRUCTION, INC,
3800 LAVERNE AVENUE NORTH 1401 PARK ROAD
LAKE ELMO, MN 55042 CHANHASSEN, MN 55317
ATTN. JACK GRIFFIN, CITY ENGINEER
No. Approval
Date
2
TOTALS
NETCHANGE
$2,754,96
START DATE: 412812016
SUBSTANTIAL COMPLETION: 10128/2016
FINAL COMPLETION: 11/25/2016
t 1. Original Contract Amount
Z, Net Change Order Sum
3. Revised Contract (1+2)
4 pdcomlete
5*Stored Materials
6. Subtotal
7. Retainage* 5.0%0
8. Previous Payments
9. Amount Due (6-7-8)
ORIGINAL DAYS 211 ON SCHEDULE
REVISED DAYS 214 YES
REMAINING 59 NO
ENGINEER'S CERTIFICATION: MSA PROF ESSIO NAL7�ICE:S
A
The undersigned certifies that the work has been reviewed and to the -17
best of their knowledge and belief, the quantities shown in this 4;(
estimate are correct and the work has been performed in accordance EN INFER
with the contract documents, to (10
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
The undersigned Contractor certifies that to the best of their 'let
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract -8- Y-
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments DATE
received from the owner, and that current payment shown herein is
rkomv
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
I BY BY I
DATE DATE
FOCUS Engineering, inc. PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 5
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2014J29
ITEM
SI
2
3
4
5
6
7 ....SUBTOTAL
a
9
10
11
DESCRIPTION OF PAY ITEM
DIVISION I - GENERAL
MOBILIZATION
TRAFFIC CONTROL
SILT FENCE
CLEARING AND GRUBBING
TEMPORARY ROCK CONSTRUCTION ENTRANCE
STREETSWEEPING
SITE RESTORATION
-DIVISION 1
DIVISION 2 - WATER MAIN
CONNECT TO EXISTING WATERMAIN AND SFFhACE
1.5` COPPER WATER SERVICE PIPE
12" DUCTILE IRON WATERMAN PIPE, CLASS 52
DUCTILE IRON FITTINGS
SUBTOTAL - DIVISION 2
DIVISION 3 - STORM SEWER
UNIT
LS
LS
LE
LS
CA
He
IS
EA
LF
IF
LS
QUANTITY
I
1
240
1
1
10
1
3
65
100
344
CONTRACT
UNIT PRICE
$551000,00
$700100
SiLOD
$2,000,00
$1,000,00
$105,00
$4,800.00
$1,500,00
$50,00
$120.00
$16,00
AMOUNT
$55,000.00
$70uo
S720.00
$2,00)(3100
$1,000D0
$1,050.00
$4,800,00
$65,270G0
$4,500,00
$31250.00
$121000AX)
$5,504DO
$25,254.00
THISPERIOD
CIUANTITY AMOUNT
0,00 STICK)
0.10 $70.00
0,00 $0,00
0,00 $0.00
0.00 $0,00
0100 $0,00
(iroo Soloo
$7MOC
0= $(Loo
OBO $0,00
0.00 $0,00
0.00 Sam
$0,00
TOTAL TO DATE
QUANTITY AMOUNT
1.00 $55,000,00
0190 $630,00
240 $72OLO
1 $400boo
1 $1,000,00
0 $0.00
0 $0,00
$59350,00
3 $4,500,00
65 $3,250,00
100 $12,000,00
344 $5,504,00
$25,254,00
12
10'PVCDRAIN
LF
is
$SDPD
$7500O
0.00
$0,00
IT
$0,00
13
18" RCP STORM SEWER PIPE, CLASS 5
LF
130
550.00
$6,501100
DDO
$OxO
121
$6105000
14
18" RCP FLARED END SECTION
CA
I
S11500,00
$1,500,00
0,00
$0,00
1
$1,500,00
is
CATCH BASIN/MANHOLE
EA
2
43,000-00
$6,000,00
doo
$0,00
2
S6GOODO
16
RANDOM RIPRAP CLASS III {CV)
CY
10
$160G0
$1,600,00
10,00
$1,600.00
10
$1,600,00
SUBTOTAL- DIVISION 3
$16;350,00
$1,600,00
E151150.00
DIVISION 4 - DRIVEWAY CONSTRUCTION
17
COMMON EXCAVATION JP)
Cy
690
Szo,00
$13,80IT00
O'Co
SOOo
690
$13,800,00
19
SELECT GRANULAR BORROW Pi
CY
110
$2540
$2,750,00
90.00
$2,250G0
110
$2,750D0
19
SUBGRADE PREPARATION
LS
1
$1,400,00
$1,400.00
0,70
$980,00
1100
$1,400,00
20
AGGREGATE BASE CLASS 5
ION
140
$22N0
$3,080,00
118,00
$2,596.00
118
$2,596,00
21
TYPE SP 93 WEAR COURSE MIX QA)
TON
50
595.00
$4,750,00
0.00
$0.00
0
$0.00
22
4" CONCRETE SIDEWALK
SY
41
$70,00
$2,870.00
31.00
$2,170,00
31
$4170,00
23
SEGMENTAL RETAINING WALL
FF
480
S23,00
$11,040,00
421,00
$9,683,00
421
$9,68100
24
SPLIT RAIL FENCE
IF
120
$17,00
$2,0110,00
0100
$ON0
0
$0100
25
GUAROPOST
CA
3
$350L00
$1,050,00
3.00
$1,050n0
3
$1,050,00
26
6" PERFORATED PVC DRAIN
LF
140
$40,00
$5,600,00
(LDO
$0,00
140
$5'600.00
27
8' INUNE DRAIN
EA
5
$900,00
$4,50OA0
040
$0,00
5
$4,500,00
28
ROOF DRAIN COLLECTION
EA
5
$900100
$4,500,00
0,00
$0,00
a
SITLO
29
DRAINTILE CLEANOUT
EA
1
$900.010
$900.00
1-00
$900,00
1
$900,00
SUBTOTAL - DIVISION 4
$58,280,00
$19162900
$44,449A0
30
DIVISION 5 - BOOSTER FACILITY
31
Superyttim.
LS
1
$18,550.00
$18,550.00
OAD
$1,855,00
oko
$11,130,00
32
Bond & Insurance
LS
I
$19,620L00
0100
$0,00
Lao
$19,62040
311300
Concrete Work
LS
1
$58,760,00
$S$.76040
045
S2,93iL00
1,00
558,760.00
32000
Reba,
IS
1
$5,100,00
$5,100,00
OGS
$255GO
1100
$5,100,00
3AS16
Heavy Duty Concrete Floor Finish
IS
1
$1,860,00
$1,860,00
000
$0.00
Noo
$010
42000
Masonry Work
IS
1
$70,480,00
$70,481100
DDO
$0.00
0,65
$45,81Z00
55000
Misc. Metals
IS
1
$3,350.00
$3,350,00
0,00
Sam
1,00
$31150100
61000
Rough Carpentry
Is
1
$25,500.00
$25,500,00
0,00
$N00
1.00
$25,500,00
62210
PlasticTflm
LS
1
$1,170.00
$1.170,00
INO
$1,170,00
1100
$11170.00
71113
Bituminous Damproofirlit
IS
1
$670,00
$67000
0,00
$0,00
1100
$67MOD
72113
insulation (below grade)
LS
1
$1,250G0
S1'250A0
GAP
$0,00
LOD
51125040
72126
Blown Fiberglass Insulation
LS
1
$2,700,00
$2,700,00
0,00
$0,00
0.00
$0,00
72726
fluid Applied Membrane Air Barrier.
IS
a
C4,000.00
$4,000,00
0,00
$0,00
1.00
$4,000G0
73113
Asphalt Shingles
LS
1
$6,600,00
56GO0D0
0100
$0100
1,00
$6600ko
74618
Metal Soffit & Fasda, gutters & downspouts
IS
1
56,550G0
$6,550,00
CL45
$2,947.50
LISP
$5,240:00
74646
Mineral Fiber Siding
IS
1
$10,600.00
$10,600.00
0185
$9,010,00
0.85
S91010D0
79200:Joint
sealants
L5
1
$3,210,00
$3,21000
0.00
$ozo
0100
$0,00
81600
FBI, Doors
LS
I
$11,950.00
$11,950,00
1.00
$11,950-00
1100
E11,950.00
88100
Glass & Glazing
L$
1
$500,00
$500,00
0,00
$0,00
ODO
$0,00
88410
Translucent Windows
LS
1
$9,960.00
$9.960.00
ILEA
BOVE
0,00
$0,00
9779E
TRIP Surface laminated panels
IS
1
$9,640,00
59,64000
(Loo
$Oxo
0100
$Doo
59600
High performance Coating
IS
1
$13,400.00
513,400,00
(LOD
50,00
0,20
$2,690,00
101469
WarningSigns
IS
1
$20CL00
$200,00,
n no
$o on.
0100
(Loo
CONTRACT .:...
.. THIS PERIOD -...:
TOTAL TO DATE...
ITEM DESCRIPTION OF PAY. ITEM
UNIT
QUANTITY
UNIT PRICE.
AMOUNT QUANTITY
AMOUNT QUANTITY.
AMOUNT.
104416 Fire Extinguishers
US.
1
S350.tk0.
$350,00
0,00
$0.00
GD0
$0.00
220000 Plumbing.
Ls
1
: $22,500.00
$22,500.01
0,00
$0.00
0135
$7,875.00 .
230000 HVAC
LS
1
$46,400,00.
$40.400.00
0170
$32,480.:00
(L90
$41,760.00
260500. Electircai.
LS
1
$79,800,00.
$791,800,00
0,58:
546,284DO
GAO
$71,820;00
112305 Earthwork
L5
1..
::$7,880,01:
S7.88000
0,00
$0,00
1100:
$71880:00
331300. Disinfection of Water Storage Structures
LS
1
$950,00
$950,00
0.00
$0A0
0.00
$0.00
402323. Process Piping
LS
1
$111,400,00.
$111,400,00
0,00
$0.00
0,40
$44,560,00
412223 Portable Hand Chain Horst &Trolley
LS
1.
$1,200;00
$1,200,00
0,50.
$600,00
0:50:
$600,00
444200 WaterSYsternStorage Tanks
LS.
1
$26,200;00
526,200.00 .
1.00
$26,200:00
1:00
$26,200,00.
444256 Vertical Split Case Booster Pumps.
1S
1
$78,200;00
$78,200,00
0,00
ELLER
Elko
$0,00
444416 Gas Chlorination Sytem.....
IS:
1
$101,500GO
$101,500,00
0.90
$91,350,00
also
$91,150,00..
33 SCADA INTEGRATION AND SYSTEM IMPROVEMENTS (SCADA CONTRACTOR)
LS.
1
$30,000,00
$30,000,00
:0,00
$0,00
ODD
CV00
34 PROCESS INSTRUMENTATION AND CONTROL(SYSTEM INTEGRATOR)
LS
1
$215,000.00
$215,000,00
0,90
51931$00,00
0.90
$193,500.00
35 230 KW GENERATOR SET
LS
1..
S105,000.00:
$105,000,00
0190
$94,500,00
0.90
:$94,500,00
3€ UTIUTY ALLOWANCE (ELECTRIC, NATURAL GAS, TELECOMMUNICRTIONJDA.
i.5.
1..
$10,000:00.
$10,000,00
000
$0,00
0.02.
$189,75
37 HOLDING'EANK AND ASSOCIATED PIPING
LS
A.
S20,000.00:
$20,000,00
0,00
$0,00
1,00.
:$20,000,00
38. EROSION CONTROL BLANKET
BY
625
$2.00
$1,250,00
0.00
$0,00.
0.00
$0,00
SUBTOTAL -DIVISIONS
$1,143,250,00
$515,039,50
$912,07675
CHANGE ORDER(S)
Ct71 Change Order #1 (items 1 7).
is
0
($5,048 A9)
$0,0(
$0:00
0,00
$0.00
CO2 Change Order#2 (item 1) .
L5
6
$2,754,96
:$0,01
0.00
$0.00
0,00
$0.00
SUBTOTAL - CHANGE OROERIS)
$0.00 ..
$0,00
$0,00
TCl7AL5....
51,308,404,00
$536,338.SO
$956,27935
T1 iE CITY OF
LAKE ELMO
MAYOR& COUNCIL COMMUNICATION
DATE: October 18, 2016
CONSENT
ITEM # 11
AGENDAITEM : Inwood Water Tower (No. 4) — Pay Request No, 5
SUBMITTED BY: Chad Isakson, Project Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS (ifremoved from the 'consent Agen a
- Questions from Council to Staff...., , Mayor Facilitates
- Public Input, if Appropriate.`..... ........... Mayor Facilitates
- Call for Motion .................... .................... .............. Mayor & City Council
- Discussion ........................... .................................... Mayor & City Council
- Action on Motion ............................... ............. ..................... Mayor Facilitates
FISCAL IMPACT- None. Partial payment is proposed in accordance with the Contract for the
project. Payment remains within the authorized scope and budget.
SUMMARY AND ACTION REQUESTED.- The City Council is respectfully requested to
consider approving Pay Request N . 5 for the Inwood Water Tower (No. 4) project.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION:Inc., the Contractor
for the project, has submitted Partial Pay Estimate No. 5 in the amount of $216,368.68. The
request has been reviewed and payment is recommended in the amount requested. In accordance
with the contract documents, the City has retained 5010 of the total work completed. The amount
retained is $44,206.13.
RECOMMENDATIONStaff is recommending that the City Council approve, as part of the
Consent Agenda, Pay Request No. 5 for the Inwood Water Tower (No. 4) project. If removed
from the consent agenda, the recommended motion for the action is as follows:
�Wve to 40rove Pay Request No. 5 to CB&I, Inc. in the antount of $216,368.68f6r tile
Inwood Water Tower (No. 4) Project".
City Council Meeting
[Consent Agenda Item H]
][ Partial Pay Estimate
—' S.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. + F CUS
ENGINEERING, inc.
INW OD WATER TOWER NO.4
PERIOD OF ESTIMATE
PROJECT NO.2015.130
FROM 8/21/20 .6
TO 9/30/2016
PROJECT {OWNER; CONTRACTOR
CITY OF LAKE ELMO CB&I Inc.
800 LAVERNE AVENUE NORTH I 14109 S. ROUTE 5
LAKE ELMO, MN 55042 PLAINFIELD, IL 60544
ATTN. JACK GRIFFIN, CITY ENGINEER ATTN: MICHAEL ALLISO
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
Approval
Amount 1. Original Contract Amount
$2,395,000.0 I
No.
Late
Additions
Deductions 2 Net Change Order Stare
$8,744.00
1
5/3/2016
$0.00
$ .00 3. Devised Contract (1+2)
$2,403,744.00
2
/ 0/2016
$8,744.00
$0.00 4. *Work Completed
$884,12150
5, *Stored Materials
$000
6. Subtotal (4+5)
$884,122.50
7. Retainage* 5. %
$44,206.1
8 Previous Payments
$6 3, 47♦ 0
TOTALS
$8,744.00
$0.00 9. Amount Due (6-7-8)
$2 ,6,36&68
NET CHANGE
Ell, *retailed Breakdown Attached
CONTRACTTIME
START DATE. 4/7/2016
ORIGINAL DAYS 574
ON SCHEDULE
SUBSTANTIAL COMPLETION: 9/28/2017
REVISED DAYS B
YES L J
FINAL COMPLETION: 11/2/2017
REMAINING 398
NO
ENGINEER'S CERTIFICATION: SEH, I
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief; the quantities shown in this
estimate are correct and the work has been performed in accordance ENGI EER
with the Contract documents. 10/ /2016
DATE"
CONTRACTOR'S CERTIFICATION. CONTRACTOR
The undersigned Contractor certifies that to the best of their
knowledge,; information and belief the work covered by this payment
estimate has been completed in accordancewith the contract BY
documents, that all amounts have been paid by the contractor for / / 2016
work for which previous payment estimates was issued and payments
DATE
received from the owner, and that current payment shown herein is
now due.
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY BY
DATE- DATE
FOCUS Engineering, inc.
PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE No, 5
INWOOD WATER TOWER NO. 4
A `1 # i,
w
CONTRACT
THIS PERIOD
TOTAL TO DATE
ITEM
DESCRIPTION OF PAY ITEM
UNIT
QUANTITY
UNIT PRICE
AMOUNT
QUANTITY
AMOUNT
QUANTITY
AMOUNT
DIVISION 1. SITE & UTILITY WORK
I
MOBILIZATION
1A
1
$16,000,00
$16,000GO
$0,00
1.00
$16,000.00
2
ROCK CONSTRUCT ION ENTRANCE
EA
1
$31822DO
$31822m0
Oo.00
IVA
$3,822,00
3
TRAFFIC CONTROL
IS
1
$2,068,00
$2,068,00
$0.00
0.50
$1,034,00
4
SUBGRADF, EXCAVAI ION
CY
120
$10L00
S1,200,00
60,00
$60000
60,00
$600,00
5
GEOTEXTILE FABRIC TYPE V
SY
200
$6GO
$1,200.00
Coloo
CIVIL
$1100
6
ORGANIC TOPSOIL BORROW
CY
100
$30.00
$3,000,00
$0,00
EGA
$0,00
7
SELECT GRANULAR SORROW
CY
150
$16,00
$2,400,00
$0,00
0.00
ScHo
8
AGGREGATE BASE, CLASS 6
TON
5.'250
$2200
$27,500,00
SI100
oloo
$0100
9
SIT WEARING COURSE MIX (WEA240B)
TON
65
$99,00
$G43SOO
SPIRIT
GOO
to'Bo
10
BITNON,WEARING COURSE MIX JWER2408)
TON
65
$99,00
$6,435G0
EVER
Moo
$0-00
11
TACK COAT
GAL
35
$10GO
$350,00
soloo
1100
$(Loo
12
S" CONCRETE APRON
SF:..
F
350
$25,00
$8,750-00
$0,00
0,00
$0.00
13
4''CONCRETE WALK
SE
100
$20DO
$2,000,00
SO'GO
GDO
$0,00
14
CONNECT TO EXISTING WATERMUHN
EA
1
$2'300.00
$2,300-00
$0,00
Goo
$oloo
15
G" DIP WATER MAIN PIPE, CL 52
LF
IQ
$110.00
$1,100,00
$oloo
DIED
$0,00
16
16" DIP WATER MAIN PIPE, CL. 52
IT
120
$140,00
$16,800,00
$0,00
0,00
$0.00
17
6' GATE VALVE & BOX
EA
1
$1,980DO
$1,980.00
smoo
oloo
BOOR
is
HYDRANT
EA
I
$4,864:00
$4,864,00
$oGo
Goo
EGGS
19
DIP FITTINGS
IN
700
$2,50
$1,750,00
$0.00
Doo
50100
20
POLYETHYLENE ENCASEMENT
LF
140
52,00
$280,00
Soto
oAo
$0,00
21
4'X TCATCH BASIN WITH GRATING
EA
1
$2,61SALL
$2,611LOO
$moa
0,00
$0.00
22
1,5" CLEAR TOCK
CY
16
$76'o0
$1,216,00
SOAR
Oloo
$0,00
23
GEO TEXTILE TROPIC TYPE1
Ay
30
$6.00
$180-00
$0.00
Goo
$C00
24
18" FDA STORM SEWER PIPE, CL. V
LF
90
GERFOO
SGAN100
Rom
CAP
$000
25
18" APRON W/TRASH GUARD
CA
1
$1,700:00
$1:700,00
$0.00
oloo
Eo'Oo
26
HAND PLACED RIP RAP, CL, III
CY
10
$92,00
5920,00
$DDO
OVA
$0,00
27
GEOTEXTILE FABRIC TYPE IV
SY
37
$100
SIIIAO
$0,00
0,00
$0.00
28
PREASSEMBLED SILT FENCE
LF
500
$2,25
51,125GO
25GOD,
$562m
250.00
$562.50
29
STRAW SIOROLL
IT
11000
$2,00
$2,000,00
$moo
BIDS
$0,00
So
TEMPORARY SEEDING JMIX 22.111 WITH TYPE I MULCH)
PC
L5
$4,000,00
$6,000,00
$0.00
DOE
$0G0
SI
SEEOING (fvllX 25,131 WITH FERTILIZER A, HYDRONIULCH)
AC
ts
$3,500,00
$5,250,00
$000
DOG
$0,00
SUBTOTAL - DIVISION 1
5137,474.00
$1,162,50
$22,018,50
DIVISION 2 - ELEVATED STORAGE TANK
1,
INSURANCE AND BONDS
LS
1
$47,90000
$47,900,00
$0.00
1.00
$47,900.00
2
ENGINEERING & APPROVAL
IS
1
$239,5000o
$239,500,00
Soloo
090
$215,550.00
3
TANK MATERIALS
Ls
1
S316,100.00
S316JOCIGO
tFso
$153,050,00
0.50
SIXF0.50,00
4
TANK FABRICATION A, SHIP
LS
I
S287,700SK,
$287,700.00
AIRS
$14,385,00
0,05
S14,385,00
5
FOUNDATION CONSTRUCTION
Es
1
$413,400G0
$413,400.G0
DOE
$20,670,00
0,95
$392,730,00
6
CONCRETE SHAFT CONSTRUCTION
IS
1
$372,100-00
$372,l00'c0
0,09
$33,489,00
0,09
$33,489.00
7
TANK ERECTION ION GROUND)
IS
1
$214,601100
$214,600,00
$000
GOO
$0,00
a
TANK PAINT (ON GROUND)
IS
1
5142,300D1
$142,300.00
$0.00
AEG
$0.00
9
HOIST TANK
LS
1
543,450,00
$43,450.00
$0.00
0,00
$0,00
10
TANK PAINT (IN AIR)
IS
1
$74,200,00
$74,200.00
$0.00
Too
50VIS
11
STERILIZE. AND TEST
LS
1
$976.00
$976,00
$000
DICK)
$0.00
12
ELECTRICAL
UI
589,800.00
$89,800.00
$0,00
OCO
som
13
WATER TOWER CON'FALL, PANEL:AND RTU
ts
1
$15500
$0,00
SUBTOTAL - DIVISION 2
$2,257,526GO
$226,594,00
$862,104,00
TOTALS - SASE CONTRACT
$z'395,000DIS
$227,756'50
$884,122:S0
TOTAL CHANGE ORDER NO,l
0 1 $0,00 $0,00
50,00
$0,00
TOTAL CHANGE ORDER NO.2
0 1 $11,744.00 $8,744.00
$0100
0,00 $0.00
TOTALS- REVISED CONTRACT
$Z,403,744,00
$227,756,50
$864,122:50
T1 IE CIT'V OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 10/18/2016
CONSENT
ITEM #: 12
AGENDA ITEM: Purchase of Public Works Pick-up
SUBMITTED BY: Rob Weldon, Public Works Director
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
Finance Committee
The City of Lake Elmo Public Works Department uses a wide array of vehicles to delivery daily and
essential services to its residents. To accomplish daily tasks, the department utilizes 7 vehicles for its 8
fulltirne public works employees to achieve daily and emergency tasks, With the growth of the
community and increase in daily workloads and services the department is experiencing difficulties in
fulfilling these requirements with its aging fleet. Of the 7 vehicles that are utilized daily two of them are
over 16 years old with severe signs of wear and extensive mechanical issues. These mechanical issues
have plagued the department with down time, repair costs and the need to use personal vehicles to carry
out city business on a daily basis.
Council is being asked to consider the purchase of a 2017 Ford F-150 Crew Cab for the Public Works
Department,
Purchase of this vehicle will help alleviate down time and repairs to the aging and undersized Public
Works fleet. Also, by making this purchase, the department will be able to operate the aging vehicles in
more of a reserve capacity until they can ultimately be replaced.
Use of this new vehicle will primarily be for the Public Works Director with availability to other staff in
public works when needed. This vehicle will also be utilized to transport public works and other city staff
to and from training events, as well as being made available to city hall staff when needed.
City Council Meeting
October 18, 2016 Consent #12
FISCAL IMPACT:
Cost of the truck through State of Minnesota Cooperative Purchasing Agreement and warning lights shall
not exceed $35,000. If approved, this vehicle would be funded with reserves in the general fund.
OPTIONS:
Approve purchase of truck.
Deny purchase of truck.
Table purchase of truck,
RECOMMENDATION:
Staff is recommending the purchase of a 2017 Ford F- 150 Crew Cab for the Public Works Department for
an amount not to exceed $35,000.
Department in an ammint not to exem
ATTACBMENTS:
Midway Ford (State bid - track)
Emergency Automotive Technologies Inc. (warning lights)
Midway Ford Commercial
Fleet and Government Sales
2777 N, Snelling Ave,
Roseville MN 55113
2017 F.1 50 # 4:.
Automatic Transmission .0 Vinyl Seat
Air Conditioning Dual Front Air gags
AMIN Radio ASS Brakes
Matching Full Size Spare
Travis Swanson
651.343-5212
tswa n son rosev II Ien l deyford�
Fax # 651- 04- 93 i
S Code PSelect rice ]'Exterior Colorslr�
i# d f • ,ue Jeans
�����MCaribou Metallic
• as ' • I. !ShadowBlack�f
Magnetic Metallic
i
Options Price Totals
Extended Warranty
Transit Imps Excise Tax
Tax Exempt L.c
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of vehicles
Grand Total for all units
• ... . my
(Bumper Bumper)
You must have a active F I code to participate in this
• +contractd r
r #�
City, State; Zip
Contact Person/ Phone
Contact's e-mail address and fax #
EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC.
55GENEVAAVE.
OAKDALE, MN 55128
USA
Voice: 651 T65.2657
Fax: 651 765-2660
Quoted To:
CAKE ELMO PUBLIC WORKS
RKS
3800 LAVERNE AV
LAKE ELM(, MN 55442
CustomerID
LAKE ELMC1, CITY' OF 10126116
n12
It3,�
Quote Number: DLO92616-14
Quote Date; Sep 26, 2016
Page: 1
Quantit
ItemDescription
Ursit 'r ce
1.00
CONTACT
rweldon@lakeelmo.org
1.00
R2LPPA
WHELEN RESPONDER 2 LOW PROFILE
299.00
LED BEACON, 6 LINEAR LED, PERM
MOUNT, AMBER
1.00
TADS
DO MI NATOR TI R3 8 LAMP TRAFFIC
404,26
ADVISOR, 16 CABLE
1.00
R M-101LP-F156-15
ACARI ROOFTOP THIRD BRAKE LIGHT
262.00
MOUNTING PLATFORM - 22" WIDE - NO
HOLES DRILLED SOLUTION FOR PERM
MOUNT ACCESSORIES -VEHICLE
SPECIFIC FOR 2015+ FORD F-150
1.00
EX--MISC SUPPLE"
STANDARD SHOP SUPPLIES FEE FOR
50.00
GENERAL INSTALLATION AND WIRING`
MATERIALS
1.00
SERVICE LABOR
SHOP LABOR RATE FOR:
525.00
404,26
262.00
I
M
Subtotal 1,540,26
Sales Tax
TOTAL 1,540.26
-1-1 E. CITY OF
LA K E ELMO
STAFF REPORT
DATE: October 18, 2016
CONSENT
ITEM #: 13
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND:
The City advertised for applications for the Building Inspector position from September 8-22, 2016. On
October 3, 2016 staff interviewed three applicants.
ISSUE BEFORE COUNCIL: Should Miles Johnson be hired as the Building Inspector at the terms
described below?
PROPOSAL DETAILS/ANALYSIS:
Staff is recommending the Council hire Miles Johnson as the Building Inspector. Staff is further
recommending a starting wage of $32/hour. Lastly, Mr. Johnson would begin accruing PTO at the 5-year
service level (6.5 hours bi-weekly) on his start date.
Mr. Johnson has been a Building Inspector in Woodbury for the last 12 years and previously worked in the
construction trade.
FISCAL IMPACT:
Cost of the position fully loaded is $94,655
OPTIONS:
1) Hire Miles Johnson as the Building Inspector at the terms described above.
2) Offer the job to Mr. Johnson under different terms
3) Offer position to another candidate
4) Re -advertise the position
RECOMMENDATION:
If removed from the consent agenda:
Motion to hire Miles Johnson as the Building Inspector with a starting ivage of $321hour and PTO
accrual at the 5-year set -vice rate.
THE CITN'OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 10/18/16
Consent
ITEM: #14
SUBMITTED BY.- Mike Bent, Building Official
THROUGM Mike Bent, Building Official
REVIEWED BY. Cathy Bendel, Finance Director
Kristina Haridt, City Administrator
- Introduction ofItem .�_............ ..............................................
- Report/Presentation ..... '-~^^---^~---^^-~~-`^~``-~`=~-........... City Administrator
- Questions from Council vmStaff .......... ........... ____.............. ~, Mayor Facilitates
~ Public....... ~,=°~~~-~..................
~ Call for Motion......... -._`,~..._..-~°'_-.~-.._---~^,_-,--Mwyo/ =+City Councilw
-........ --~....... -............ ............ .,........... Mayor " "^
City Council
The City Council recently approved moving forward the hiring of a second building inpector.to
2016. The new building inspector will need a vehicle.
Used vehicles were considered, and the closest vehicle which would fit the needs of the department
had 3 5,000 miles and price difference to a new vehicle was minimal. Purchasing new also provides
2 years of free maintenance to the City.
Attached is thc� quote to purchase a 2017 Chevrolet Equinox for $24,656.75. The most recent
vehicle purchased for the building department was a Jeep Compass at $21.6k. The proposed Chev
Equinox is a far better vehicle for the price
RECOMMENDATIONS- Staff recommends that the City of Lake Elmo purchase the 2017
Chevrolet Equinox per the attached quote.
I_ Quote for 2017 Chev Equinox_ _
Reorder lrornNIADASERVICES (651) 291,2400 , 1=500-652-9029
FAMILY OWNED SINCE 1922
5900 Stillwater Boulevard North - PO Box 337
till ate " ` oto .scam Stillwater, Minnesota 55082
Phone 65 t-439-=1333
Stock/C Date G_1i_ - Salesperson:, fvIrr4raTCi4 Tam
Buyer Narne. (Last;PT 1 Y D1 A I l= E _ (First) (M ddle)
Co-BuyerName: (Last) , _ .. (First) (Middle)
Add,,,:3800 LAVERNE AVE N clty: LAKE E MO State, LM ce..ty. WAGHINGTON a zip. 14 --969
Home Phone (fl � t � I'7tt� ~ 5 t£���i Bess Phone. �11 �, 1 � _ Buyer lam Co -Buyer DOB:
Buyer D.L. # CO -Buyer D.L. #
Buyers insurance Co. Policy #: ,ti
PLEASE ENTER MY ORDER FOR: NaX M Used 0 Demo Cl Lienholder Address:
YEAR MAXE MODEL aCiY
TRANSMISSION C1„CF� INTERIOR
1HEVROLET INOX iUL:N AsID )IIT tlT1E ET _AG
VAt AR RYR flk1`F Srrt'rF_w�..».®."".�n.5it cnrxc
TRADE-IN DATA
EAR MAKE �.. MODEL^��... ,....«-.»«
IN N
H
ExR
DATE
CASH PRICE OF VEHICLE
INSTALLED wHicH ARE NOT COVERED BY THE
MANUFACTURER WARRANTX
CUSTOMER IN11TIAL8
MILEAGE TRANSMISSION
NOON . CUSTOMER-1-REBATE
DOES YOUR TRADIEINHAVE ABRANDED YES.�I NC7. 0TITLE ON INSIJRANC`E 5AWAGe HISTORY?
IS THE POLLUTION CONTROL EOLRPEMENT ON YOUR YES NO 0TRADE-IN INTACT AND IN OPERATING CONDI;"ION?
Dealer's Disclaimer of warranty
Unless the vehicle is sofel wlth a separate written dealer warranty or the LESS"TRADE CAI ALLCI!
dealer eaters into a service contract with the buyer, the vehicle is sold 'AS
IS". Dealer expressly disclaims all warranties„ either express or implied,
including the implied warranties of merchantability and fitness for a particular
purpose. The entire rlslt of the quality and performance of the vehicle is with1 —4
the buyer. LICENSE PLATE'
31..
Important. A manufacturer warranty may apply. TITLE & TRANSFER FEES 1 45.15
LIEN RECORDING PEE N A
ENSE & FEES
1
F
CASH SUBMITTED
WITH ORDER A SUBTOTAL
LESS BALANCE OWING TO
._...... ___. LEINHOLDER ON TRADE IN N1A
TOTAL DOWN PAYMENT N A
TOTAL AMOUNT DUE ON DELIVERY
The front and back of this CONTRACT comprise the entire CONTBACT affecting this purchase, THE DEALER wilt not recognize any verbal agreement, or any other agreement or
understanding of any mature. You certify that no credit has been extended by dealer for the purchase of this motor VEHICLE, You certify that you are IS years of age or older, and ackno4adg&
receiving a cop/ref this contract.
The terms of this CONTRACT were agreed upon and the CONTRACT signed in this dealership ,1 "TANT: THIS A A BINDING CONTRACT
on the date noted at tap of this form, If DEALER is arranging credit for YOU, this CONTRAST YOU MAY E ANY DEPOSITSl �1
Is not valid until a credit disclosure Is made as described In Regulation Z and you have accepters AND
THF (ITY OF
LAKE ELMO
MAYOR & COUNCIL COMMUNICATION
DATE: October 18, 2016
REGULAR
ITEM # 15
AGENDA ITEM: Old Village Phase 1: Street, Drainage, and Utility Improvements —
Assessment Hearing on Improvements and Adopting the Final Assessment
Roll
6 is
REVIEWED JW: Cathy Bendel, Finance Director
Sarah Sonsalla, City Attorney
Chad Isakson, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ..................... ..... ............ ...... ........ City Engineer
- Report/Presentation ......................... .................. ............ City Engineer
- Questions from Council to Staff .......... ................... ............. . Mayor Facilitates
- Open Public Improvement Hearing; Public Input ................ Mayor Facilitates
- Call for Motion ........................ .................. — ............ Mayor & City Council
- Discussion- ...... ...... ................ .......... .......... Mayor & City Council
- Action on Motion......................... ............ — ....................... .... Mayor Facilitates
POLICY RECOMMENDER: Engineering/Finance.
FISCAL IMPACT: None. Holding the final assessment hearing follows state statute for assessing
benefitting properties for the improvements and adopting the final assessment roll finalizes the special
assessments to be levied for the project.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to conduct the
Final Assessment Hearing for the Old Village Phase I Street, Drainage, and Utility Improvements and to
hear upon any objections to the proposed assessment whether presented verbally or in writing. Following
the Hearing, the Council is asked to consider adopting the final assessment roll.
LEGISLATIVE IIISTORY/BACKGROUND INFORMATION: On September 20, 2016, the City
Council approved a Resolution declaring the costs to be assessed, ordering the preparation of the
proposed assessment, and calling for the hearing on proposed assessment for the Old Village Phase 1
Street, Drainage and Utility Improvements.
-- page 1 --
01
City Council Meeting [Regular Agenda Item 15]
October 18, 2016
Pursuant to Minnesota Statutes, Section 429 the Council must declare the final amount to be assessed
against the benefitting properties and the hearing on the proposed assessment for these improvements
must be conducted. Staff has attached a proposed Final Assessment Roll per the unit assessment amounts
presented below. Mailed notice has been provided to each assessed property and notice of the public
hearing has been published in the local paper in accordance with Minnesota Statutes, Section 429. The
Final Assessment Roll must be certified to the County Auditor by November 30, 2016
The Final Assessment Rolls have been calculated based on the final project costs and in accordance with
the City's Special Assessment Policy and the assessment methodologies adopted for this project. The
final total project cost is $6,600,000 with the County cost share contribution of $1,047,000. The final total
cost of the street and landscape improvements is $1,456,000; sanitary sewer improvements are $826,000;
regional drainage improvements are $2,719,000; and water system improvements are $552,000. The
Ovate main replacement and regional storm sewer system are not being assessed.
The final street assessments have been calculated based on the final project costs resulting in a residential
per unit assessment of $8,300, down from the preliminary unit assessment of $9,200; and a commercial
per lineal foot assessment of $230, down from $255. The street and landscape improvements are being
assessed at 30% of the total costs for residential properties using an average residential front footage, and
100% for commercial properties based upon the actual front footage.
The final per REC unit sanitary sewer assessment is $11,000 with some commercial properties being
assigned multiple REC units, down from $14,000 per REC unit, The Feasibility Reports for both Old
Village sanitary sewer projects presented the preliminary assessment amounts to be based on the total cost
for the extension of sanitary sewer for both Phase 1 and Phase 2 of the improvements, divided by the total
number of REC's (or SAC's) connecting to the sewer main. The Final Assessment Roll for sanitary sewer
improvements have been prepared based on council direction provided at the September 6, 2016 council
meeting, to assess for sanitary sewer improvements based on the total cost for the overall extension of
sanitary sewer improvements needed to replace all (or substantially all) existing private, wastewater
systems in the Old Village area, including the Phase I and Phase 2 sewer improvement projects and future
sewer extension projects planned for the Old Village service area.
Assessments for street improvements are being levied over 15 years (increased from 10 years) while the
sanitary sewer improvements will be levied over a 20 year period (increased from 15 years),
RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2016-94;
Adopting the Final Assessment Roll for the Old Village Phase I Street, Drainage, and Utility
Improvements. The recommended motion for this action is as follows:
"Move to approve Resolution No. 2016-94, Adopting the Final Assessinent Roll
for the Old Village Phase I Street, Drainage, and Utility Improvements."
ATTACHATELTJ�J:
1. Resolution No. 2016-94 Adopting the Final Assessment Roll on Street and Watermain
Improvements.
2. Notice of Hearing on Proposed Assessment.
3. Final Sanitary Sewer Assessment Roll.
4. Final Street and Landscaping Assessment Roll.
-- page 2 --
A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR
THE OLD VILLAGE PHASE I STREET, DRAINAGE, AND UTILITY
IMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the Council has
met and heard and passed upon all objections to the proposed assessment for the Old Village
Phase I Street, Drainage and Utility hirprovements including street drainage and utility
improvements of Upper 33rd Street N, 36th Street N from Laverne Ave N to west end, and
Laverne Avenue North from CSAH 14 to Upper 33rd Street N.
391219MUM
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over 15 years
for street, drainage and landscaping and 20 years for sanitary sewer, the first of the
installments to be payable on or before the first Monday in January, 2017, and shall bear
interest at the rate of 2.68% percent per annum from the date of the adoption of the
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2016. To each subsequent
installment, when due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to the certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
the interest accrued to the date of payment, to the City Clerk, except that no interest shall
be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount
of the assessment remaining unpaid, with interest accrued to December 31 of the year in
which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the next succeeding year,
4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the
County Auditor to be extended on the property tax lists of the county. Such assessments
shall be collected and paid over in the same manner as other municipal taxes.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE EIGIffEENTH DAY OF
OCTOBER, 2016.
Resolution No. 2016-94 1
By:
Mike Pearson
Mayor
Resolution No. 2016-94 2
CITY OF LAKE O
NOTICE OF !' i ASSESSMENT
OLD VILLAGE PHASE I - STREET, DRAINAGE, AND
IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Mall at or approximately after 7 00 P.M. on Tuesday, October 18,
2016, to consider, and possibly adapt, the proposed assessment against abutting property
for the Cold Village phase 1 Street, Drainage, and. Utility Improvement. ,Adoption by the
Council of the proposed assessment may occur at the hearing, The following describes
the area proposed to be assessed;
You may at any time prior to certification of the assessment to the county auditor on
:November 18, 2016, pay the entire assessment on such property to the City Clerk with
interest accrued to the date: of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk 30 days from the adoption of this assessment. You
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
retraining unpaid., with interest accrued to December 31 of the year in which such
payment is trader Such payment trust be made before November 15 (date assessment
certified to County Auditor) or interest will be charged through December 31 of the
succeeding year.. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 2.68 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annul
installments extending over a period of 15 years for street improvements and. 20 years for
sanitary sewer improvements, the first of the installments to be payable on or before the
fiat Monday in January 2017 and wilt bear interest at the rate of 2.68 percent per annum
from the date of adoption of the assessment resolution.. To the first installment shall b
added interest on the entire assessment from the date of the assessment resolution until
December 31, 2016. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk's office.
The total amount of the proposed street improvement assessment is $471,460. The total
amount of the proposed sanitary sewer improvement assessment i $o1 000. The City
contribution for the overall improvement project is $4,519,898 and Washington Counol's
contribution for the overall improvement project is $1,047,328. Written or oral
objections will be considered at the meeting. No appeal maybe taken as to the amount of
an assessment unless a written objection signed by the affected property owner is filed
with the municipal clerk prior to the assessment hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further
notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
*r W044 - B*IL _ys
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
•
a deterinent ot an assessment may De o6tamea pursuant to Yfunnesoia ;!51amfes-
Section 435-193.
Nfike Pearson, Mayor
(Published in the Oakdale -Lake Elmo Review on September 28, 2016)
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LAKE ELMS
MAYOR & COUNCIL COMMUNICATION
DATE: October 18, 2016
REGULAR
ITEM # 16
AGENDAITEM: 2016 Street, Drainage and Utility Improvements — Assessment Hearing on
Improvements and Adopting the Final Assessment Roll
REVIEWED BY.
Cathy Bendel, Finance Director
Sarah Sonsalla, City Attorney
Chad Isakson, Assistant City Engineer
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item......... ......... ....... ................. - ............ ......... . City Engineer
- Report/Presentation ......... .............................................. City Engineer
- Questions from Council to Staff....:. ........... ......... Mayor Facilitates
- Open Public It Hearing; Public Input ......... ...... Mayor Facilitates
- Call for Motion ............ ...... -- ........................ -- .. ...... Mayor & City Council
- Discussion .... ..................... — ........... ................. ........... Mayor & City Council
- Action on Motion.... ..................... ..................... ................ Mayor Facilitates
FISCAL IMPACT: None. Holding the final assessment hearing follows state statute for assessing
benefitting properties for the improvements and adopting the final assessment roll finalizes the special
assessments to be levied for the project.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to conduct the
Final Assessment Hearing for the 2016 Street, Drainage and Utility Improvements and to hear upon any
objections to the proposed assessment whether presented verbally or in writing, Following the Hearing,
the Council is asked to consider adopting the final assessment roll.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: On September 20, 2016, the City
Council approved a Resolution declaring the costs to be assessed, ordering the preparation of the
proposed assessment, and calling for the hearing on proposed assessment for the 2016 Street, Drainage
and Utility Improvements,
City Council Meeting [Regidar Agenda Item 13]
October 18, 2016
Pursuant to Minnesota Statutes, Section 429 the Council must declare the final amount to be assessed
against the benefitting properties and the hearing on the proposed assessment for these improvements
must be conducted. Staff has attached a proposed Final Assessment Roll per the unit assessment amounts
presented below. Mailed notice has been provided to each assessed property and notice of the public
hearing has been published in the local paper in accordance with Minnesota Statutes, Section 429, The
Final Assessment Roll must be certified to the County Auditor by November 30, 2016.
The Final Assessment Rolls have been calculated based on the final project costs and in accordance with
the City's Special Assessment Policy. The final total project cost is $1,285,400; down from the feasibility
report total project cost of $1,359,800. The final total cost of the street improvernents are $1,119,200 and
water system improvements are $166,200. The summary table below outlines changes when compared
with the feasibility report for a standard residential property. There are select properties that are non-
residential or were assigned higher equivalent values. The proposed assessment for these parcels can be
reviewed on the attached assessment rolls.
Table 1: Assessment Comparison
I Feasibility Report F_
Kirkwood Neighborhood (Streets) $13,800
Kelvin Neighborhood (Streets) $5,200
Kelvin Neighborhood (Lateral Watermain) $12,000
Kelvin Neighborhood (Trunk Watermain) 1 $2,900
Stonegate Neighborhood (Streets) 1 $6,000
Proposed Final
Assessment
$11,700
$5,100
$11,900
$2,900
$5,600
Assessments for street improvements are being levied over 10 years and the water system improvements
will be levied over a 15-year period.
RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No. 2016-95;
Adopting the Final Assessment Roll for the 2016 Street, Drainage and Utility Improvements, The
recommended motion for this action is as follows:
"Move to approve Resolution No. 2016-95, Adopting the Final Assessment Roll
for the 2016 Street, Drainage and Utility Improvements. "
ATTACHMENT(S):
1. Resolution No. 2016-95 Adopting the Final Assessment Roll on Street and Waterritain
Itriprovements.
2. Notice of Hearing on Proposed Assessment,
3. Final Assessment Rolls.
-- page 2 --
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WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessment for the 2016 Street, Drainage and Utility
Improvements including street, drainage and utility improvements of Kelvin Avenue North from CSAH
14 to north cul-de-sac, Kirkwood Avenue North from 50th Street to north cul-de-sac, 9th Street North,
Jasmine Avenue Place North, and Jasmine Avenue North form CSAH 10 to Stonegate I st Addition limits.
L Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
1 Such assessment shall be payable in equal annual installments extending over 10 years for streets
and 15 years for watennain, the first of the install ntints to be payable on or before the first
Monday in January, 2017, and shall bear interest at the rate of 2.68% percent per an urn from the
date of the adoption of the assessment resolution. To the first installment shall be added interest
on the entire assessment from the date of this resolution until December 31, 2016. To each
subsequent installment, when due, shall be added interest for one year on all unpaid installments.
3, The owner of any property so assessed may, at any time prior to the certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with the
interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged
if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she
may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is made. Such
payment must be made before November 15 or interest will be charged through December 31 of
the next succeeding year.
4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the county. Such assessments shall be collected
and paid over in the same manner as other municipal taxes.
ADOPTED BY THE tAla ELMO CITY COUNCIL ON THE EIG'ATEENTH DAY OF
OCTOBER, 2016.
CITY OF LAKE EL MO
By:
Mike Pearson
Mayor
Resolution No. 20t6-95 1
Resolution No. 2016-95
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2016 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, October 18,
2016, to consider, and possibly adopt, the proposed assessment against abutting property
for the 2016 Street, Drainage, and Utility Improvement. Adoption by the Council of the
proposed assessment may occur at the hearing. The following describes the area proposed
to be assessed:
Street Improvements: Kirkwood Avenue North road reconstruction from 50"'
Street North to the north cul-de-sac.
• Street Improvements: Kelvin Avenue North road reconstruction from CSAH 14 to
the north cul-de-sac.
• Street Improvements: Resurfacing the street through a street reclaini within the
Stonegate Is' Addition consisting of 9th Street North; Jasmine Avenue Place North,
and Jasmine Avenue North from I Oth Street (CS AH 10) to Julep Avenue North.
• Water System Improvements: Extension of a trunk municipal water system along
Kelvin Avenue North from Stillwater Lane North to Kelvin Court North.
• Water System Improvements: Extension of a lateral municipal water system along
Kelvin Avenue North from Kelvin Court North to the northern cul-de-sac.
You may at any time prior to certification of the assessment to the county auditor on
November 18, 2016, pay the entire assessment on such property to the City Clerk with
interest accrued to the date of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk 30 days from the adoption of this assessment. You
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 (date assessment
certified to County Auditor) or interest will be charged through December• 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 2.68 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 10 years for street improvements and 15 years for
watermain improvements, the first of the installments to be payable on or before the first
Monday in January 2017, and will bear interest at the rate of 2.68 percent per annum
from the date of adoption of the assessment resolution. To the first installment shall be
added interest on the entire assessment from the date of the assessment resolution until
December 31, 2016. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk's office.
The total amount of the proposed street improvement assessment is $401,700. The total
amount of the proposed water system improvement assessment is $82.700. The Ciy
contribution for time overall improvement project is $801, 000. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount of an
assessment unless a written objection signed by the affected property owner is filed with
the municipal clerk prior to the assessment hearing or presented to the presiding officer at
the hearing. The Council may upon such notice consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the
affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving`notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
M
Mike Pearson, Mayor
(Published in the Oak -dale -Lake Ehno Review on Septeinber 28, 2016)
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. K ELMO
MA Y
DATE October 18, 201
REGULAR
ITEM; #17
MOTION
AGE A 1' EM: Financial Management ement flan for Enterprise Funds
SUBMITTED BY. _ Cathy Bendel, Finance Director
THROUGH: Tammy Omdal, Northland Securities
VIEWED BY: Kristina Handt, City Administrator
Julie Fliflet, Finance Committee Chair
Tammy { mclal, Northland Securities
Bernie Bullert, TKDA
SUGGESTED ORDER OF BUSINESS:
Introduction of Item .............................................. .:........ Finance Director
- Report/Presentation ... ... City Staff, Tammy Omdal, Noithland Securities
Questions from Council to Staff ........ .. ....r :........... ............ Mayor Facilitates
Call for Motion ...... Mayor City Council
i
Discussion....,... .................. ........ .....>........ Mayo City Council iI
I
Action on Motion.... .... .. .... Mayor Facilitates
. I
M�
•
-- page 1 --
City Council Meeting
october 18, 2o1fi
[Consent Agenda 1t in ##171
This version was shared with the Finance Committee on October 11, 2016 and some changes and
recommendations came of that review to be incorporated into the neat version including the
following:
• The Finance Committee felt the 30% variance on build cuts was too high. A C% has-
been recommended for future models.
• The MN DEED grant was identified as something needing to be reviewed closer to be
sure it is properly accounted for in the report.
• In past models;_ 100°l of CCP expenses were funded through bonding. _ This version
assumed that any CH' items under 500k would be purchased from reserves rater than
funding through bonding to avoid interest and bonding costs since the cash balances
were strong. (2.5I 1 in the water fund. and $2.5M in the sewer fund). The Finance
Committee will be reviewing the reserve policy for the Enterprise Funds to make a
recommendation related to the model assumptions to use related to bonding vs the use
of cash reerve for future capital purchases and the paying clown of debt:
• The Inwood water system will not be completed until later in 2017 so the model will need
to be updated to reflect that the City will need to continue to purchase water from
Oakdale through the end of 2017
• The model needs to be updated for the recent policy changes impacting fees (early
connection incentive plan, longer special assessment repayment terms and allowing
existing residents to defer connection. fees).
The Finance Committee recommended that the next version be prepared with preliminary year
end 2016 information which will be ready the middle of February 2017. A draft will be
presented to the Finance Committee at their March 2017 meeting.
RJECOMMENDATION: It is recommended that the City Council accept the Financial
Management Plan for the Enterprise Funds elated October 11, 2016.
ATTACHMENT:
NTc
1. Memo from Northland Securities
2. Financial Management Plan presentation
3. Detailed Financial Management flan. Report for Water, Sanitary Sewer and'Storm, Water
Funds (aka The Enterprise Funds
4. TKDA Deport
-- Page
NORTHLAND
SECURMES
To:
Cathy Mendel - Finance Director
From
Tammy C mdal - Northland Securities
Date:
September 15,2016
e.
Scope of Services for Financial Planning
This memorandum is provided at your request The purpose of this memorandum is to confirm
provideyou the services Nbrthland agreed to
executed service agreement d a
k 4
basedand storm water utility systems, including review of user charges and rates.
Northland's scope of work is
Agreementoutlined in the
1. User charges for water, sanitary sewer, and storm sewer service need to be reviewed to ensure
adequate operating revenues and reserves are maintained.
2 The analysis of user charges must consider current and future capital improvements.
. City is seeking to understand the pace of growth needed to cash flow the City enterprise funds.
City desires to understand the potential for lowering water rates in the future.
In performing this work, pursuant to the tasks outlined in the Agreement, Northland prepared its
own spreadsheets to model future estimated financial performance of the utility systems. The
information provided by the City to Northland to perform this work is outlined in the Agreement
and includes annual financial statements, operating budgets, user rate schedules, and customer data
information.
You have asked for a response to the following two questions:
1. Was Northland hired to complete an audit of the City of Lake Elmo's previous pro
forma?
- No, see Agreement.
2; Did you review or look at the City of Lake El o's previous pro forma as part of the
Utility Study you were hired to prepare?
- No, see Agreement.
Northland Securities Inc. 45 South 2th Street, Suite 2000, Minneapofts MN 54(e Tall Free 1-200-851- 920 Main 612- 51- 900
www,iiorthlai- dsecurities.co
Member F INRA and SIP
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CITY OF LA LIV10 N
COST VICE Y FOR
1441
WATER E ND
R M
�����{ � ' � t1 r<„; err✓ ��
PREPARED BY:
suint POW, MN 55101
651192.4400
tkdo.e to
444 Cedar Street, Suite 1500
Saint PaW, MN 55101
G51,292.4400
tkda,com
Kristina Handt
City Administrator
Cathy Bendel
Finance Director
Lake Elmo City Hall
3800 Laverne Ave N.
Lake Elmo, MN 55042
Re: Cost of Service Study for City Utility Funds
Ti DA Project No. 16102.000
it ine uITT OT La&T
to be part of an overall Financial Management Plan for said funds. TKDA was hired to analyze and
present a 10 year cost of service projection for the three utility funds. The analysis and report includes a
cost analysis of past costs and a projection for each, added staffing, and some capital investments for
the existing system. Also included were a recommendation for a work order system, a change in some
depreciation schedules, and a recommendation to use a higher projected rate of inflation for the utilities
rather than 2%.
I 1� I I I• I I s I g I I ip�!•11 �� 11 �ql 11
Bernie Bullert
An employee -owned componv promoting affirmatwe action and equal opportun4y,
TKDA was tasked with doing a cost of service study for the water, sanitary sewer, and storm sewer Utilities.
The projected 10 year costs of operations will be used to project utility rates going forward for the next 10
year period with adjustments annually based on actual Costs over time, A three yea r actual cost history was
used, although the sanitary and storm system are small and changing in size rapidly, therefore the cost
history was not as relevant.
KIRMT-TO MOR -1 - RIMI I -
over the next 10 year period. The assumptions are as follows:
1. a) Expenses are coded in two different ways. Supplies and other charges are directly coded to the
appropriate utility fund. Labor charges are prorated by staff as the percentage of their time spent
working on each utility and are subject to change.
b) Some of the citywide overhead is not charged to the utilities but is paid through general tax
revenue. These include city clerk time, city council costs, attorney costs, building costs, and
equipment cost. This maybe noticeable to the customers who have well and septic systems as they
are funding some utility costs through the general tax revenue.
c) In order to charge costs accurately, a work order system should be implemented and an overhead
rate could be determined and charged as a percentage of the budget to each utility in order to
reimburse the general tax revenue.
d) Depreciation schedules looked appropriate except for water distribution pipe which was
scheduled at 30 to 33 years. The normal industry practices depreciate water distribution pipe over 75
years.
2. a) The inflation rate generally used by Lake Elmo is 2%. It was not revised for this study. However,
utilities usually experience inflation in the range of 3 to '*. we would recommend the City use a
higher inflation rate for this utility rate study.
b) The water system growth in system miles over the next 10 years is projected at 59/6 per year,
c) The sanitary system growth in system miles over the next 10 years is projected at 50% per year.
d) The storm system growth in system miles over the next 10 years is projected at 7% per year.
e3 Ai' h4'- ltri
f
on the length of pipe. Therefore costs for a new system are expected to increase as the length of the
new system expands.
f) For purposes of future expenses, we used 5% for water plus inflation, 30% for sanitary plus
inflation, and 7% for storm plus inflation. The sanitary number was reduced from 50916 to 30% to
maintain a more proper balance in the budget numbers for water and sanitary operational costs,
1 a) Staff does not code labor time or equipment time to jobs however, materials are charged directly
to the correct utility. A work order system will help correctly track all costs to the correct utility,
b) Not all preventative maintenance on the utility systems is currently being done. For example, the
hydrant flushing program is incomplete and there is no valve operating program on the water
system.
c) The utility staffing level of three staff members for 2016 is low when compared to other utilities
and we have increased it to 3.5 for 2017, This should allow for additional preventative maintenance.
d) Staffing added over the next 10 years is as follows:
1. Yz laborer added in 2017, IFTE water, .2FTE sanitary, AFTE storm
2. Yz. laborer added in 2019,.2FTE water, .2FTE sanitary, AFTE storm
I Y2 laborer added in 2022,.2FTE water, .2FTE sanitary, FTE storm
4. Y2 laborer added in 2025,.2 FTE water, 2 FTE sanitary, JFTE storm
5, Yz billing clerk added in 2018; 409,16 water, 25% sanitary, 35% storm
6. Y2 billing clerk addedin 2012, 40% water, 259,66 sanitary, 35% storm
7Yz billing clerk added in 2025; 40% Water, 25% sanitary, 359/6 storm
e) Another Y2 FTE laborer should to be added to streets based on increased street miles. That is a
suggestion but was not part of this study. A new billing system is needed and the efficiencies gained
VMS
population. The additions recommended here bring uftlity staffing to 12, It should be able to be
slightly smaller as Lake Elmo's systems will be new relative to other suburbs.
4. Other operational expense adjustments were made as follows:
a) $25,000 in meters was added for 2017 and 2018 to replace old water meters that should be
replaced. The balance of water meter costs is for meters for new buildings and other
maintenance replacements.
b) Water purchased from Oakdale is discontinued from the projections as Lake Elmo will end the
purchase in 2017.
c) Software support was increased across the three utilities to implement a new billing system
shown in the capital projects.
d) insurance costs were increased for the three utilities as they expand. This insurance would be
purchased from the League of Cities.
e) The Metropolitan Council Wastewater Treatment expenses are based on projected flows. The
numbers were shifted two years because MCES uses actual flows from the last complete year to
project their next year's bill. Therefore the 2017 charges are based on the 2015 flows,
The new operating cost projections for the next 10 year period should be a reasonable estimate of costs.
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THEI CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 10/18/2016
CONSENT
ITEM #: 18
AGENDA ITEM: Inwood 4' Addition Final Plat and Final Planned Unit Development Plans
SUBMITTED BY: Stephen Wensman, Planning Director
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Emily Becker, City Planner
Mike Bent, Building Official
Greg Malmquist, Fire Chief
Sarah Sonsalla, City Attorney
lam
M/1 Homes of Minneapolis./St. Paul (Hans Hagen Homes) is requesting final plat and final PLJD
(planned unit development) plans for Inwood 4h Addition. The Inwood 4' Addition final plat
and PSI plans is the replat of f Outlot 13, Inwood into 38 single family lots and corresponding,
right-of-way.
ISSUE BEFORE COUNCIL:
The City Council should consider approval of Resolution 2016-90 approving the Inwood 4th
Addition final plat and PTA plans with associated conditions of approval,
PROPOSAL DETAILS/ANALYSIS:
M/I Homes of Minneapolis./St. Paul (Hans Hagen Homes) is requesting g final plat and final PUD
(planned unit development) plans for Inwood 4a' Addition. The Inwood 4h Addition final plat
and PUD plans is the replat of the 10.91 acre Outlot B, Inwood into 38 single family lots and
corresponding right-of-way. The final plat and PUD plans are in substantial conformance with
the approved preliminary plans.
The Planning Commission is recommending that the City Council approve a Final Plat and Final
PUD request from M/I Homes of Minneapolis./St. Paul (Hans Hagen Homes) for Final Plat and PUD
plans for 38 single-family lots and corresponding right-of-way,
Public Hearing. The Planning Commission held a public hearing to consider the final plat at its
October 10, 2016 meeting. At the public hearing, a number of residents expressed frustration over
the construction traffic and the need for another access such as the completion of Island Trail to
City Council Meeting October 18, 2016 Regular Agenda Item #18
I OJI Street. John Rask, the Developer, spoke and explained the reasons for the phasing is to stage
the utility construction and that Inwood 40' Addition is needed in order to construct the sanitary
sewer. Inwood 5th Addition will be finalized over the winter and will also be constructed next
summer at the same time as the 4' Addition which is needed to construct storm sewer. Both of
these projects are needed in order to complete Island Trail to I Oh Street North. John Rask also
pointed out that Inwood 4"' Addition will be different than previous phases in that there will be
full basements, some walk -out lots and a few new housing products introduced and some with
slightly higher price point.
The Planning Commission recommended approval with a 6-0 vote.
I FISCAL IMPACT:
The City Council will be asked to review a developer's agreement concerning the final plat which
will include a detailed accounting of any development costs that will be the responsibility of the
City.
The City Council must approve the final plat if it is found to be in substantial conformance with the
preliminary plat,
The Planning Commission. and Staff are recommending that the City Council approve the final
plat for Inwood 4"' Addition PUD with the following suggested motion:
-0 TV 7U _Vd -op- TJA =eo MOM -717 V-7771W-74TIF approving IF naip,a or
planned unit development.
ATTACHMENTS:
1. Resolution No. 2016-90 approving Inwood 4" Addition findl plat and PUD plans
2. Planning Commission packet, October 10, 2016
3. Planning Commission minutes, October 10, 2016
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
r77M7 7 77M=Gf- IV I POW I HL LN WUUD 4 " `,Tl FIC
PLANNED UNITDEMOPMENT
WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the
laws of the State of Minnesota; and
WHEREAS, Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN ("applicant")
has previously submitted an application to the City of Lake Elmo ("City") for a Final Plat for InWood
P Addition; and
WHEREAS, the Lake Elmo City Council considered and approved the InWood PUD General
Concept Plan on September 16, 2014; and
WHEREAS, the Lake Elmo City Council approved the InWood preliminary Plat and
Preliminary PUD Plan on December 2, 2014; and
WHEREAS, the Lake Elmo City Council adopted Resolution 2016-90 on October 18, 2016
approving the Final Plat and Final PLTD for InWood 4th Addition; and
WHEREAS, a condition of approval of said Resolution 2016-90, establishes that prior to
execution of the Final Plat by City officials, the Applicant shall enter into a Developer's Agreement with
the City; and
WHEREAS, the Applicant and the City have agreed to enter into such a contract and a copy of
the Developer's Agreement was submitted to the City Council for consideration at its October 18, 2016
meeting;
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does bereby approve the
Developer's Agreement for Inwood 4th Addition PUD and authorizes the mayor and city Clerk to
execute the document.
Passed and duly adopted this 18th day of October, 2016 by the City Council of the City of Lake Elmo,
Minnesota.
Mike Pearson, Mayor
Julie Johnson, City Clerk
TI 11' CITY OF PLANNING COMMISSION
LAKE ELMO DATE: 10/10/16
AGENDA ITEM: 4A— PUB Lic HEARING ITEM
CASE # 2016-38
ITEM: Inwood 4th Addition Final Plat and Final Planned Unit Development Plans
SUBMITTED BY: Stephen Wensman, Planning Director
REVIEWED BY: Jack Griffin, City Engineer
Emily Becker, City Planner
M/I Homes of Minneapolis/St. Paul (Hans Hagen Homes) is requesting approval of Final Plat and
Final Planned Unit Development (PUD) Plans for Inwood 4th Addition to create 38 single family.
lots. Staff is recommending the Planning Commission recommend approval of the request subject to
the conditions listed in this report.
GENERAL INFORMATION
Applicant: M/I Homes/Hans Hagen Homes (John Rask), 941 NE Hillwind Rd. Suite 300,
Fridley, MN
Property Owners: M/I Homes (John Rask), 941 NE Hillwind Rd. Suite 300, Fridley, MN
Location: Outlot B, Inwood I" Addition,
PID#: 330.292.114.0030
Request: Application for Final Plat and Final PUD approval of a 38 unit'residential
subdivision to be named Inwood 4th Addition.
Existing Land Use and Zoning: Vacant land —within Inwood Final Plat area. Current Zoning:
PUD/LDR — Low Density Residential
Surrounding Land Use and Zoning: Surrounded by residential lots to the north (vacant) and west,
parkland to the east and parkland and 5th Street to the south, all
within Inwood. .
Comprehensive Plan: Urban Low Density Residential (2.5 - 4 units per acre)
Histor y: The City Council approved the general concept plan for the Inwood on September 16,
2014, the preliminary plat on December 2, 2014 and the Final Plat on May 19, 2015
for phase I . Inwood 2 d was approved on 9/1/15, Inwood 3rd was approved on
4/19/16.
.Deadline for Action: Application Complete — 9/1/2016
60 Day Deadline — 10/31/22016
Extension Letter Mailed — No
120 Day Deadline — 12/30/16
Applicable Regulations: Chapter 1 -- Subdivision Regulations
Article 10 -Urban Residential Districts (LIAR)
Article 16 -Planned Unit Development Regulations
150.270 Storm Water, Erosion, and Sediment Control
M/I Homes/Mans Hagen Homes is requesting final flat and Final Planned Unit Development (PUD)
approval of Inwood 4th Addition, replat of Outlot B, Inwood l it Addition. The final plat will result it
38 single family lots on 10.9tacres. The final plat will have a,gross density of3.5 (DUA) dwelling
units per acre compared to the overall Inwood gross density of 2.7 DUA. The Net density is 3.5 DUA
as there are no ponds, wetlands, collector roads or parkland in the 4th phase. Lot widths vary from
64.3 feet to 15 feet and lot sizes vary from. 8,171 sq. t. to 13,650 sq. ft., consistent with the
preliminary plat and the LDR — Urban Loco Density Residential zoning requirements.
Plat Summary:
Development area (Outlot B):-
Total lot area::
Residential lots:
R/W area:
Average lot size:
Gross density:
Net density:
10.1 acres
.4 acres
38
.51 acres
.22 acres
3.51 dwelling units per acre
3.51 dwelling units per acre
There is no parkland dedication in this phase. All parkland dedication was dedicated with the first
phase. No trails are proposed with this plat, however condition of the Yd Addition final plat was that
he surrounding trails be installed prior to issuance of building permits. The trails have been
constructed including the east -west trail to the north of this phrase of the plat. The previously
dedicated parkland is located between this plat and 5 h Street. 'Street access to the park will be from
Ivywood Ave or Ivywood Lane (or new name given to these streets).
The City's subdivision ordinance establishes the procedure for obtaining finial subdivision approval.
A final plat can only be approved ifit is in substantial conformance with the approved preliminary
plat and if in comormance it must be approved.. Staff has reviewed the final plat and found that it is
consistent with the preliminary plait. The developer will need to follow all approved development
and construction plans for Inwood `h Addition.
Staff has reviewed the final plat and final PUD development plans and has identified a number of
issues that need to be addressed prior to recoding the final plat. A summary of the issues are as
follows:
Landscape ape Plans. Staff has reviewed the landscape plans and has the following comments:
The landscape plans/utility plans must be revised to maintain 10 font offset between trees to
utilities. As proposed there are multiple conflicts with the boulevard trees being placed too
close to water/sewer service stubs. Also Lots s 5 and 6 Block t have: trees located over
stormsewer pipe. "These trees need to be relocated to the lot side of the sidewalk outside the
1 O' drainage and utility easement or in the easement with approval of the City after staking:.
• Add plan note to the landscape plans to require all trees to be field located and approved by
the city prior to planting trees.
• Remove plan note ##3 on sheet L2. Tree installation is required as part of the developer"
installed improvements.
• Revise plan: note #7 on sheet L2 as follows; "Trees may be adjusted with prior city approval
to accommodate final home plans and driveway locations."
• One irrigation service is proposed from Ivywood Avenue to the proposed Park. Location
must be reviewed and approved by Planning/Public Works prier to installation. The City of
Lake Elmo Irrigation service detail must be on the landscape plans.
Engineering Review. The City Engineer has reviewed the final plat submittal and has prepared a
memorandum for the Commission and Council's review. The comments in the City Engineer'
review memorandum dated. September 28, 2016 should be addressed prior to releasing the plat for
recording;
Preliminary Plat Conditions. The Inwood 4th Addition final plat is in conformance with the
preliminary plat. The preliminary plat and PUD plans for Inwood were approved with conditions.
From that preliminary plat approval, the following conditions remain outstanding(Staff has provided
comments related to each condition in bold italics):
I The applicant shall work with Community Development Director to name all streets in the
subdivision in a manner acceptable to the City prior to the submission of final plat. The
.Planning Department had nanted all streets within the entire plat, however, the City is in
theprocess of revising its strut nau in policy. Bas d on discussions with the City Council,
the Council may want to provide guidance on street nalnes within the plat. Based on
discussions, Staff is recommending ding reran ing the new road Ivywood Circle North.
2) The preliminary landscape plan shall be updated to address the review coniments from the
City's landscape architecture consultant as noted in a review letter dated November 18, 2014.
The prelhninai* landscape plat, has been updated and phases I — 3 have been approved.
The landscape planfiorphase 4 is consistent with theprelitninaly landscapeplans except
as noted below.
l ) All center median planting areas as depicted on the preliminary plat and plans shall be owned
by the City of Lake Elmo and maintained by the Dome Owners Association. The applicant
shall enter into a maintenance agreement with. the City that clarifies the individuals or entities
responsible :for any landscaping installed in areas outside of land dedicated as public park.,
trails, or open space on the final plat. There is no signed maintenance agreement for the 4111
phase. An approved and executed landscape license agreement shall be re uir d prior to
the release of building permits in the ,01 phase:
1 The developer shall install a multi -purpose trail along 1 Oth Street between "Street 13" and
Inwood Avenue. This condition will be addressed in €r future phase.
Any conditions that would still apply to Inwood 41" addition are included as part of :the Staff
recommendation below..
H
RECOMMENDED CONDITIONS OF APPROVAL:
Staff is recommending conditions as part of this final plat review to address issues highlighted in this
report that include conditions of the preliminary plat that have not been fully addressed by the
applicant. The City,Engineer's review memorandum dated September 28, 2016 identifies a number
of issues that need to be addressed by the developer in order for the City to deem the final plans
complete. Based on the above Staff report and analysis, Staff is recommending approval of the final
plat and final PIS development plans for Inwood 4'h Addition with the following conditions:
Recommended Conditions of Approval.
1) All easements as requested by the City Engineer or Public Works Department shall be
documented on the Final Plat prior to the execution of the final plat by City Officials.
2) All conditions/cornments from the City Engineer's review memorandum dated September 28,
2016 be complied with prior to the execution of the final plat by City Officials,
3) That the Landscape Plans be revised to address the Planning and Engineering review
comments prior to recording the final plat,
4) That the 5h Street Irrigation water service be installed with the 4 1h Addition improvements
consistent with the Landscape Specifications for 5th Street, and that the City's standard water
service for irrigation detail be added to the final landscape plans.
5) A Common hiterest Agreement concerning management of the common areas of Inwood 4th
Addition and establishing a homeowner's association shall be submitted in final form to the
Planning Director before a building permit may be issued for any structure within this
subdivision,
6) That the new street in the final plat be named Ivywood Circle North.
7) The applicant shall also enter into a landscape license agreement and Maintenance agreement
with the City that clarifies the individuals or entities responsible for any landscaping installed
in areas outside of land dedicated as public park and open space on the final plat.
DRAFT FINDINGS
Staff is recommending that the Planning Commission consider the following findings with regards to
the proposed Inwood 4th Addition Final Plat:
That all the requirements of City Code Section 153.08 related to the Final Plat have been met
by the Applicant.
That the proposed Final Plat for Inwood 0 Addition consists of the creation of 38 single-
family detached residential structures,
That the Inwood 4th Addition Final Plat is consistent with the Preliminary Plat and Plans as
approved by the City of Lake Elmo on December 2, 2014.
0
That the Inwood 4th Addition Final Plat is consistent with the Lake Elmo Comprehensive
Plan and the Future Land Use Map for this area.
That the Inwood 4th Addition Final Plat generally complies with the City's Urban Low
Density Residential zoning district except as previously approved as part of the Inwood PUD.
That the Inwood 41h Addition Final Plat complies with all other applicable zoning
requirements, including the City' s landscaping, storm water, sediment and erosion control
and other ordinances, except as previously approved as part of the Inwood PUD.
0 That the Inwood 4th Addition Final Plat complies with the City's subdivision ordinance.
RECCOMENDATION:
Staff recommends that the Planning Commission recommend approval of the Inwood 4th Addition
Final Plat with the 7 conditions of approval as listed in the Staff report.
Suggested motion:
"Move to recommend approval of the Inwood 4th Addition Final Plat with 7 conditions of
approval as drafted by Staff base on the findings listed in the Staff Deport."
ATTACHMENTS:
1. Application Forms and Narrative
2. Inwood 4th Addition Final Plat
3. Inwood 4'h Addition Final PUD Plans
SUGGESTED ORDER OF BUSINESS:
- Introduction... ....... ...... --,- .... --- ........ ......Planning Staff
- Report by Staff:.......... ....... ..... .......... ........ ................ .... Planning Staff
- Questions from the Commission .... ................... ... Chair & Commission Members
- Public Coraments ....... ...... ............ — ................. ,.....:::......::..........::.......Chair
- Discussion by the Con-unission ....... -- ...... . Chair & Commission Members
- Action by the Commission ..... ... — ...... .......... Chair & Commission Members
Date Received:
Received By.,
Permit 9,
TJ It: CITY OF 651-747-3900
LAKE ELMO 3800 Laverne Avenue North
Lake Elmo, MN 55042
Comprehensive Plan ED Zoning District Amend El Zoning Text Amend F-I Variance*(see below) 0 Zoning Appeal
El Conditional Use Permit (C.U.P.) 0 Flood Plain C.U.P. El Interim Use Permit (J,U,P.) n Excavating/Grading
F-I Lot Line Adjustment 1:1 Minor Subdivision 0 Residential Subdivision Sketch/Concept Plan
0 PUD Concept Plan 0 PUD Preliminary Plan � PUD Final Plan EJ Wireless Communications
Applicant:
Phone #
Email Address. 'k- r.)
Fee Owner:
Address:- <I-,
Phone
Email Address,
Property Location (Address):
(Complete (long) Legal Description:
PlD#: W-11 'If Cc
Detailed Reason for Request:
*Variance Requests: As outlined in Section 301.0o Municipal Code, the applicant must demonstrate
practical difficulties before a variance can be granted, The practical difficulties related to this application are as follows,
Signature of appllcant��iY
Tj IECITY OF
LAKE ELM O AUG 17 2016
Lake Eirno City Hall
651 '747-3900
800 Laverne Avenue Nodh
Lake Elmo� MN 55042
I I- ji II* 0 sib Y W - -►-
Iwo IN" wimemiiiliigm I
I have read and understand the instructions supplied for processing this application, The documents and/or
information I have submitted are true and correct to the best of my knowledge, I will keep myself informed
of the deadlines for submission of material and of the progress of this application,
I understand that this application may be reviewed by City staff and consultants, I further understand that
additional information, including, but not limited to, traffic analysis and expert testimony may be required for
review of this application, I agree to pay to the City upon demand, expenses, determined by the City, that
the City incurs in reviewing this application and shall provide an escrow deposit to the City in an amount to
be determined by the City. Said expenses shall include, but are not limited to, staff time, engineering, legal
expenses and other consultant expenses.
mmrt M Y
Name of _Phone
(Please Print)
Name and address of Contact (if other than applicant)
Revised 311312014 SA I AM
*1*1 W., CHN OF
LAKE ELMO
AUG 114146 City Hall
651-747-3900
.38001averne, Avenue Nod
Lake Elmoi MN 55042
I hereby affirm that I am the fee title owner of the below described property or that I have written
authorization from the owner to pursue the described action.
--
(Please Print)
Street addressllegal description of subject prope
Signature
or a copy of your authorization to pursue this action.
-'Date
If a corporation is fee title holder, attach a copy of the resolution of the Board of Directors authorizing this
action.
I rVinril-r-e-urpa"Persillp is e Tee Or agreement au norizing 1: is action on
behalf of the joint venture or partnership.
Revised 311312014 9:12 AM
Date Received:
Received By:
LU File
LAKE ELMO
Phone #: _ "
Email Address: y
Fee caner:
Address.
Phone #:
Email Address.
Property Location (Address): -'
Complete (long) Legal Description:
General information of proposed subdivision;
0
Revised 71261261611:20 Ah1
T1 11: CITY OF
LAKE ELMO
Lake Elmo City Hall
651-747-3900
I hereby affirm that I am the fee title owner of the below described property or that I have written
authorization from the owner to pursue the described action.
Name of applicant A17 Z--/
Street address/legal description of subject property_ —a2--�al/���
/5"
Signature 'bate
uls�# ILT10111M tutslimmoug
If a corporation is fee title holder, attach a copy of the resolution of the Board of Directors authorizing this
action.
behalf of the joint venture or partnership,
Revised 311312014 9:12 AM
TI it- CITY OF
LAKE ELMO
Lake Elmo City Hall
651-747-3900
jq*00 Laverne Avenue NoO
Lake Elmo, M N 55042
I 1 "1111011611110
W
I understand that this application may be reviewed by City staff and consultants. J further understand that
additional information, including, but not limited to, traffic analysis and expert testimony may be required for
review of this application. I agree to pay to the City upon demand, expenses, determined by the City, that
the City incurs in reviewing this application and shall provide an escrow deposit to the City in an amount to
be determined by the City. Said expenses shall include, but are not limited toj staff time, engineerlegal
expenses and other consultant expenses.
Signature of applicant Dte �:
a'<e
Name of Phone '�Y-; —
(Please Print)
Name and address of Contact if other than applicant)
Revised 31131204 9:11 ANI
Final Plat and PUD Final Pl nl` rrative
Hans Hagen Homes
January 17, 21
2. Written Statements
a. List of contact i brmatio
AvDlicant
John R.ask-
Llans Ilaen Lne
941 NE Hillw nd Road, Suite 300
Fridley, MN 55432
763-5-720
I'0ert C) er
John Rask
Faris Hagen Home
941 NE 1-lillwii d Road, Suite 300
Fridley, NIN 55432
763-6-00
Survey -or
Dan Cibermiller
ECr Rud and Sons, Inc.
6776 Lake Drive NE, Suite 110
Lino Lakes, MN 5501
651-361-8200
Civil Engineer
Brian Krystoflak, PE
Carlson McCain Inc:
48 Apollo Drive, Suite 100
Lino Fakes, MN 55014
763-48 -7905
Wetland Consultant
Melissa. Barrett
Kjolhaug Environmental
6105 Wild Rose Marie
Shorewood, Mai 55331
52-401-8757
1
h. A listing ofthefollowing site data: Address, current zoning, parcel size in
acres and scluare feet, property identification number(s) (PID), and current
legal descriptiun(s);
c. Final Subdivision and Lot Information
i. InWood 4th Addition
ii. Lot Tabulation — see attached plat and table. The 4th addition plat
includes a total of 38 lots, which is consistent with the approved
preliminary plat for this part of the neighborhood.
iii. There is no park land dedicated in this phase,
iv. 2.51 acres of public right-of-way,
d An explanation ofhow issues have been addressed since the Preliminary Plat
phase of the development;
The final plat for the 4th Addition is consistent with the preliminary plat and
conditions of approval as discussed below.
1. The applicant shall work with Community Development Director to name all streets
in the subdivision in artanner acceptable to the City prior to the submission of filial
plat.
Response: The Community Development Director has supplied street namesfor
the entire plat,
I The City and the applicant shall reach an agreement concerning the location and
dedication of land associated with the proposed water necessary to provide adequate
water service to the In Wood project area prior to the acceptance of a final plat for any
portion of the PUD area.
Response: The applicant and Uty have ago-eenient on the final sealer system design.
The proper(y owner, Inwood 10 LLC, has provided land.161- afiture City iiwter
toii,er.
3. 'rhe preliminary landscape plan shall be updated to address the review comments
from the City's landscape architecture conSUItant as noted in a review letter dated
November 18, 2014.
Response: The applicani has subinittedrevised plans n') the City adcli-essing the
above. Lanascqpin�qfior theflirst phase and err,, treet has been partially installed
M
4Prior to the submission of a final plat for any portion of the InWood PUD, the
developer shall work with the City to determine the appropriate park dedication
calculations for the entire development area.
Response: The Park Dedication requirements were satis/7ed with the Final Plaifor
Inwood Oullof L. Inwood ivas dedicated to the City1for.,tuture park.
5. As part of any development agreement that includes improvernents to one of the
adjacent County State Aid Highways (CSAH E3 and 10"Strect), the City dfid tlle,7 zmfrl),
developer shall determine the appropriate responsibility for the cost of these
improvements.
Response: There are no improvements or connections planned to either CSAH 13
or 10"' Street with this phase, Cost sharing was determined and agreed apon with
the Inwoodfinal plat.for CSAH 13 andfunds ever provided by Hans Hagen
Homes,
6. The applicant must enter into a separate grading agreement with the City prior to tile
commencement of any grading activity in advance of final plat and plan approval.
The City Engineer shall review any grading plan that is submitted in advance of a
final plat, and said plan shall document extent of any proposed grading on the site.
Response: The applicant entered into a separate grading agreement with the City
and has graded the property consistent with the approval.
7. The applicant shalt continue to work with the City oil the final desi 0an of 5"' Street, and
in particular, the transition from the InWood PUD to properties located further to the
cast (including the Boulder Ponds development and land owned by Bremer Financial
Services).
Response. The applicant -wor k-ed with the City on the final design and has
constructed 5"' Street through the project site.
8. The utility construction plans shall be updated to incorporate the recommendations of
the City Engineer concerning the appropriate location and size of sewer services
through the PUD planning area, including any requested oversizing of these facilities
to service adjacent properties.
Response: The tailityplanswere zq)tlated(intirestibn7ittedlothc,* CityEngineerprior
to the approval oj'the Inwood Final Plat.
9The proposed public street access to 5"' Street from Streets D2 and the southwest park
area (Park 1) shall be eliminated from the preliminary development plans it) order to
bring the proposed spacing into conformance with the City's access spacing
guidelines. Staff is requesting that tile developer continue working with the City to
determine the most appropriate access into and out of the southwest park area.
3
Response: This change was made to the pr°e>litnituny plat. The 4"' addition Plat is
consistent with this requirement,
10. All center median planting areas as depicted on the preliminary plat and plans shall
be owned by the City of fake Elmo and maintained by the [-Ionic Owners
Association. The applicant shall enter into a maintenance agreement with the City
that clarifies the individuals or entities responsible for any landscaping installed in
areas outside of land dedicated as public park, trails, or open space on the final plat:
Response- 7he HO,4 docunients/br• theproject were dr-c tee consistent with this
condition, The documents are recorded og ainst the property,
[ 1. The applicant must either move the planned north/south tail through Park l further to
the west around an existing; wetland area located approximately 400 feet south of 10"'
Street or will need to work with the South Washington Watershed District to design a
multi -purpose trail through the buffer area that complies with all applicable
watershed district's requirements.
Response: pose: The trail was installed with the previous phase oft e development
11 The Final Plat and [Tans nlust address the requested modifications outlined in the
City Engineer's review memorandum dated November 16, 2014.
Response: The applicant updated the preliminary streets and utiliiy plans to be
consistent with the City Engineer's comments, The update plans were srrhinitted
to the City prior to the Final Plat and Final P UD plan ftrr the P phase..
13. The applicant shall be responsible for updating the final construction plans to include
the construction of all improvements within Count} rights -of -way required by
Washington County and further described in the review letter received from the
County dated November 17, ` 014.
Response'
The plans are updated to include the necessary right-of-way fas
required by Washington Coo vty:
14, Prior to recording the Final flat for any portion of the area shown in the preliminary
Plat, the Developer shall enter into a Developers Agreement acceptable to the City
Attorney that delineates who is responsible for the design, construction and payment
of public improvernents.
Response: The applicani has entered into cr Developer*.s• Agreeme it consistent lv th
this condition.
15. The developer must follow all the rules and regulations of the Wetland Conservation
Act, and adhere to the conditions of approval for the South Washington Watershed
District Permit:
Response: There are no wetlands being impacted as a result of this project and
all the conditions of South Washington Watershed District are being rnet. The
applicant has received the necessary development approvals ronz the 4'ater he
District.
e. A statement showing the proposed density of the project with the aleth d o
calculating said density :shown (Below numbers are based on allthesingle
farnily lots; and nt t just this phase);
i. Single Family land use area of the overall plat includes 102.9 acres
(The 4th additional includes 10.91 acres
ii. 275 total single family homes 3 lots in 4th Addition).
iii. Single Family Gross Density of 3.5 units per acre (Overall project -
density is 2.7 units per gross acres)
iv. Single Family Net Density of 03.51 units per acre (there is no park- land,
ponds, wetlands, and collector roads in this phase of the
neighborhood.)
f:" Discuss ro osed infrastructure improvements andphasing thereof (i,e,
proposed roadways, sewer systems, water systems, sidewalksltra ls, parking
etc) necessary to serve the subdivision, -
The 4th phase will include the construction of the necessary roads, sewer and
water; The storm water improvements; including ponding and infiltration
basins were installed with the first phase of development.
. 4 narrative addressing concerns issues raised by ne gghbor~ingproperties
(discussing your proposal with the neighboring land owners is recommended
to geta sense of what issues may arise as your application is processed)
Neighborhood input was provided during the PUD Plan review stage.
Comments generally related to concerns over the extension of municipal
services in this area of the community and the impacts that come along with
changes to lend use.
The land uses and density of the lnWood neighborhood are consistent with the
City's Comprehensive flan, and.: no changes are necessary as a result of the
Preliminary flat application.
Hans Hagen Homes has also designed the neighborhood to lessen the impacts
on adjacent property owners, as well as to enhance the neighborhood for
future residents. These design features include:
A linear park- along the eastern edge of the property that exceeds
the City's initial standard of 100 feet. The hood linear park
varies from 100 feet to over 200 feet.
ii. The lots and streets were orientated cast/west with curl -de -sac lots
backing to the linear park. There are only 19 lots that back up to
the linear park over a distance of 2,640 Feet. Under standard
zoning; there could be 40 lots backing up to the buffer.
ilia Additional land fore neighborhood park adjacent to the existing
toneate development. This park will serve the needs of residents
living in InWood as well as the neighborhoods to the east.
iv. Landscaped berms along 10"' Street, 51h Street, and along a portion
of the western edge of the neighborhood
.4 description ofhow coriflictts with nearby land uses {livability, value;
potential future development, etc, and/or disturbances s to wetlands or natural
areas are being avoided or mitigated;
The InWood neighborhood is consistent with the C ty's Comprehensive Plait
which provides for a graduation of land use intensities over the site. North o
the 5'1' Street parkway will be single family homes,: Transitioning to the west
will be commercial. The neighborhood plan for Inwood provides a large
pond and beans to help transition between the commercial and single fanny
neighborhood.
The InWood neighborhood plan avoids and preserves the three wetland basins
found on the site. While these wetlands are currently farmed and significantly
degraded, it's our intent to restore them with native vegetation.
i provide justiijication that the proposal will not place an excessive -burden on
roads (traffic), sewage, water supply, parks, schools, fire, police, or other
publicfacililieslse vices (including traffic flcrw.$) in the area,
The City's Comprehensive Plan provides for the planned and orderly growth
of the community by making sure that the necessary infrastructure and
services are in place as growth occurs. Because the proposed neighborhood is
consistent with the-City's Comprehensive Plan, no impacts or excessive
burdens are anticipated to the roads, public utilities, or public services:
detailed traffic steady w= s prepared as part of the EAW, and found no traffic
impacts that could not be mitigated.
The majority of the homes in the neighborhood will not contain school age
children. As; such, no impacts are anticipated to the North St. Paul school
district:
j: if applicable; provide a description ref rcrposd Icr ;shore access (i.. shared
dock with multi le slips, individual docksfor each lot, .);
Not applicable.
INWOOD FOURTH ADDITION (PHASE 3) LOT SUMMARY TABULATIONS
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Ja& GriffII in,651.300.4264
Ryan Stempski, P.E. 651.300.4267
A10fl.-
Date: September 28, 2016
To: Stephen Wensman, City Planner Re: Inwood 4th Addition — Final Plat
Cc: Chad Isakson, P.E., Municipal Engineer Engineering Review Comments
From: Jack Griffin, P.E., City Engineer.
An engineering review has been completed for the Inwood 4 th Addition. Final Plat/Final Construction Plans were
'ved on August 17, 2016. The submittal consisted of the following documen ation prepare recel I t d by Carlson-
McCainst, Inc. or as noted:
• Inwood Fourth Addition Final Plat, ate Augu t 8,
• Inwood 4th Addition Street and Utility Construction Plans dated July 20, 201&
• Inwood 4th Addition Specifications dated July 20, 2016.
• Inwood 4th Addition Landscape Plans dated August 9, 2016�
STATUS/FINDINGS: Engineering review comments have been provided in two separate memos; one for Final Plat
approval consideration, and one to assist with the completion of the final Construction Plans. Please see the
following review comments relating to the Final Plat application.
• Final Construction Plans and Specifications must be revised in accordance with the Construction Plan
engineering review memorandum dated September 28, 2016.
• Final Construction Plans and Specifications must be prepared in accordance with the City Engineering
Design Standards Manual using City details, plan notes and specifications and meeting City Engineering
Design Guidelines.
• All easements as requested by the City Engineer and Public Works department shall be documented on the
Final Plat prior to the release of the Final Plat for recording.
• All easements as requested by the City Engineer and Public Works department shall be documented on the
Final Construction Plans,
FINAL CONSTRUCTION PLANS & SPECIFICATIONS
• No construction for Inwood 4th Addition may begin until the applicant has received City Engineer approval
for the Final Construction Plans; the applicant has obtained and submitted to the City all applicable
permits, easements and permissions needed for the project; and a preconstruction meeting has been held
by the City's engineering department.
• The Final Plat shall not be recorded until final construction plan approval is granted.
• A separate memorandum will be provided to direct additional plan corrections necessary for final
construction plan approval.
From. B_ob_W_gi&n
To: St hen Wensman
Subject: Inwood 4th review
Date: Friday, September 02, 2016 11:39:11 AM
Steven,
There are a couple changes we would like to see to the water and street plans.
Water —Add a 12" gate valve on the north side of Ivywood Ave, at its intersection w/
Ivywood Ln. As the current plans show, we would be shutting water off to the entire
addition it work/repairs would be needed in the area from Sth St, north to were the 12" main
ties in from the easement on the west. Adding this valve would help us isolate the area and
better control water flowage.
Streets — R8-3 No Parking (symbol) signs shall be 18"x18". This is the size we currently stock
and prefer to stay with.
Another point of concern and question is the size of trees being proposed for boulevard
landscaping. We would like to stay away from trees that will grow to a size that impacts traffic flow
and creates damage to streets, curbs and walks.
Thanks!
Rob
Rob Weldon
Public Works Dir6ctor
City of Lake Elmo
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11 IE CITY (W
LAKE ELMO
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City of Lake Elmo
Planning Commission Meeting
Minutes of October 10, 2016
Chairman Kreimer called to order the meeting of the Lake Elmo Planning Commission at
7:00 pm.
COMMISSIONERS PRESENT: Fields, Dodson, Williams, Dunn, Kreimer, and Lundquist
COMMISSIONERS ABSENT: Haggard, Larson &griffin
STAFF PRESENT: Planning Director Wensman
Approve Agenda:
P: Lundquist/Dodson, move to approve the Agen a s am
motion carried Unanimously.
M/S/P* Dodsoh/Fields, move to approve the September 26, 2016 Minutes as amended,
Vote- 6-0, motion carried Unanimously.
There are 7 findings of fact for approval. Staff is recommending 7 conditions of approval
which include complying with the engineers memo, landscape licensing agreement, a
CIC Homeowners agreement, etc.