HomeMy WebLinkAbout#11 CSAH 15 Cooperative Agmt- Invoice No 2 AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: October 4, 2016
CONSENT
ITEM # 11
AGENDA ITEM: CSAH 15 (Manning) / CSAH 10 Intersection Improvements – Approve
Washington County Cooperative Agreement Payment No. 3
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate………………………………….Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance/Engineering.
FISCAL IMPACT: None. Partial payment is proposed in accordance with Cooperative
Agreement No. 10144 with Washington County for the CSAH 15 (Manning) / CSAH 10
Intersection Improvements. The amount invoiced, together with previous invoices, is within the
total Council approved agreement amount of $38,029.38.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving, as part of the Consent Agenda, payment to Washington County in the
amount of $9,484.24 per the attached invoice and per section G of Cooperative Agreement No.
10144 with Washington County for the CSAH 15 (Manning) / CSAH 10 Intersection
Improvements. With this payment the City will have paid to date the amount of $32,861.10.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: In April 2016, the City of
Lake Elmo entered into Cooperative Agreement No. 10144 with Washington County for the
CSAH 15 (Manning) / CSAH 10 Intersection Improvements. The improvements include a
signalized intersection at CSAH 10 and at the south entrance of the Oakland Jr. High School,
associated intersection turn lane improvements, drainage provisions, and a bituminous trail along
the boulevard adjacent to Oakland Jr. High School. The Cooperative Agreement sets forth the
City Council Meeting [Consent Agenda Item 11]
October 4, 2016
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provisions that authorizes the County to implement the improvements including engineering
design, construction administration, testing, right-of-way and easement acquisition, including the
use of eminent domain, and retaining a contractor for project construction. The Agreement also
outlines the City’s obligations for cost participation including payment terms and schedule. The
costs are estimated for the purpose of the Cooperative Agreement, however the actual cost
participation by the City will be determined using the City’s share of the actual project costs for
each respective cost participation item.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, payment to Washington County per the attached invoice and supporting
documentation. If removed from the consent agenda, the recommended motion for the action is
as follows:
“Move to approve payment to Washington County in the amount of $9,484.24 per the attached
invoice and per section G of Cooperative Agreement No. 10144 with Washington County for
the CSAH 15 (Manning) / CSAH 10 Intersection Improvements.”
ATTACHMENT(S):
1. Washington County Invoice No. 95358 and supporting detail.
Vendor:
Invoice:
9/21/2016
Address:
10/21/2016
Fund Function Dept Account Amount
9484.24
Total: 9484.24
11660 Myeron Road North
Check #
Notes
Due Date:
95358 - Payment 3
Description
Project No. 2013.127
CSAH 15 (Manning) & 10th Street Intersection
WACO Public Works Department
Stillwater, MN 55082
Payment #3
Phase 1 Improvements
Payment #3 - In accordance with the City/County Cooperative Ageement No. 10144.
Paid to date = $32,861.10 (86.4%) of the Cooperative Agreement Amount of $38,029.38.
Department Head
Finance Director
City of Lake Elmo
Payment Voucher
Payment Total:
Invoice Date:
Washington County Public Works
J Griffin
Summary Billing Documentation
City of Lake Elmo/Washington County Agreement #10144
Date: 9/21/16
Work Certified Thru Partial Estimate: #4
Construction Cost
Item No. Item Description Unit Bid Unit Price Agreement Quantity Work Certified Share Amount
2521.501 Concrete Curb & Gutter Design B424 LIN FT 13.80$ 1390 1390 50% 9,591.00$
2521.501 6" Concrete Walk SQ FT 8.24$ 1010 1010 50% 4,161.20$
2521.511 3" Bituminous Walk SQ FT 1.28$ 9160 9120 50% 5,836.80$
Mobilization & Traffic Control LUM SUM 121,000.00$ 1 0.900 0.48% 522.72$
20,111.72$
10,627.48$
9,484.24$ Amount Due
Total Work Completed
Previously Paid for Construction