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HomeMy WebLinkAbout#23 2017 Street Imp -Authorize Feasibility Report AGENDA ITEM MAYOR & COUNCIL COMMUNICATION -- page 1 -- DATE: October 4, 2016 REGULAR ITEM # 23 AGENDA ITEM: 2017 Street Improvements – Authorize Preparation of a Feasibility Report and Geotechnical Services SUBMITTED BY: Jack Griffin, City Engineer THROUGH: Kristina Handt, City Administrator REVIEWED BY: Cathy Bendel, Finance Director Rob Weldon, Public Works Chad Isakson, Assistant City Engineer SUGGESTED ORDER OF BUSINESS: - Introduction of Item ...................................................................... City Engineer - Report/Presentation ....................................................................... City Engineer - Questions from Council to Staff ............................................. Mayor Facilitates - Call for Motion ............................................................... Mayor & City Council - Discussion ....................................................................... Mayor & City Council - Action on Motion .................................................................... Mayor Facilitates POLICY RECOMMENDER: Engineering. FISCAL IMPACT: $16,000. If authorized, FOCUS Engineering Inc., will prepare a feasibility report in the not to exceed amount of $9,200 for the 2017 Street Improvements. If the improvements are ordered, the report costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, the report costs cannot be assessed. SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider approving a Resolution No. 2016-86, Ordering Preparation of a Feasibility Report and authorizing Geotechnical Services for the 2017 Street Improvements. STAFF REPORT/PROJECT BACKGROUND: In order to initiate the 2017 Street Improvements the Council must direct the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. The report will advise on City Council Meeting [Regular Agenda Item 23] October 4, 2016 -- page 2 -- the scope of recommended improvements for each local street; provide estimated project costs of the recommended improvements; identify easement and right-of-way, permits and other requirements of other local agencies needed to implement the improvements; recommend whether the improvements should be best made as proposed or in connection with some other improvement; and advise if the improvements are necessary, cost effective, and feasible. The report will also provide a proposed preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements. The streets programmed for improvement in 2017, outside of the Old Village area are as follows:  Jamaca Avenue North, from 55th Street North to Jamaca Boulevard North.  Jamaca Boulevard North, from 55th Street North to Jamaca Avenue North.  57th Street North, from Julep Way North to Keats Avenue North.  55th Street North, from Demontreville Trail North to 57th Street North. The improvements would likely include street reclamation, storm sewer and drainage improvements. Water quality improvements will be evaluated and incorporated as necessary to meet VBWD permitting requirements. A project schedule for the 2017 Street Improvements is attached and outlines the implementation timeframe necessary to ready the improvements for construction in 2017. The proposed schedule provides necessary time to address public involvement, acquire project related easements, acquire field survey before heavy snowfall, and to receive contractor bids early in 2017 to promote a competitive bid environment. The schedule does require the City to authorize survey services prior to full design in order to obtain topographic surveys prior to snow cover. Geotechnical services are necessary to investigate the subsurface conditions, including existing subsurface soil materials and support strength for each street segment scheduled for improvement, and in particular, to confirm that sufficient pavement structure exists that could be reclaimed to be reused on the project for structural base material. This information will assist in making more informed decisions regarding the scope of the improvement. By obtainin g this information early in the street improvement process, the cost estimates and improvement recommendations can be more accurate. Proposals to complete geotechnical services were received from two firms with American Engineering and Testing (AET) providing a proposal for $6,800 and Braun Intertec providing a proposal for $8,599. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2016-XX, Ordering Preparation of a Feasibility Report and authorize Geotechnical Services for the 2017 Street Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2016-86, Ordering preparation of a Feasibility Report for the 2017 Street Improvements to be completed by FOCUS Engineering, Inc. in the not to exceed amount of $9,200 and authorizing Geotechnical Services to be completed for the project by AET, Inc. in a not to exceed amount of $6,800.” ATTACHMENT(S): City Council Meeting [Regular Agenda Item 23] October 4, 2016 -- page 3 -- 1. Resolution No. 2016-86, Ordering Preparation of a Feasibility Report. 2. 2017 Street and Utility Improvements – Location Map. 3. 2017 Street and Utility Improvements – Project Schedule. Resolution No. 2016-86 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-86 A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE 2017 STREET IMPROVEMENTS WHEREAS, the City maintains a 5-year revolving Street Capital Improvement Program (Street CIP) to promote the strategic use of limited financial resources while maintaining, developing or replacing the City’s local street network; and WHEREAS, the Street CIP represents the City’s long-range street improvement program that identifies the present and future needs and priorities, and develops a schedule of public improvements to address the most essential improvements first; and WHEREAS, with a street reconstruction project the City reviews and considers the potential replacement or need for utility improvements in accordance with the City’s 2030 Comprehensive Plan, including storm sewer, watermain or sanitary sewer, to be constructed in conjunction with the street improvement; and WHEREAS, it is proposed to initiate the 2017 Street Improvement project to improve the following local streets; Jamaca Avenue North, from 55th Street North to Jamaca Boulevard North; Jamaca Boulevard North, from 55th Street North to Jamaca Avenue North; 57th Street North, from Julep Way North to Keats Avenue North; and 55th Street North, from Demontreville Trail to 57th Street North; and WHEREAS, it is proposed to assess the benefiting properties for all or a portion of the cost of the improvement, pursuant to the City’s Special Assessment Policy and Minnesota Statues, Chapter 429. NOW, THEREFORE, BE IT RESOLVED, That the proposed improvement, called the 2017 Street Improvements, be referred to the City Engineer and FOCUS Engineering, and that FOCUS Engineering is instructed to complete a feasibility report in accordance with Minnesota Statues, Chapter 429 for the proposed improvements, and to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should be best made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF OCTOBER, 2016. Resolution No. 2016-86 2 CITY OF LAKE ELMO By: __________________________ Mike Pearson Mayor (Seal) ATTEST: ________________________________ Julie Johnson City Clerk DOWNSLAKE LAKE JANEHILL PARK LAKE ELMOREGIONALPARK RESERVE TARTANPARKGOLF CLUB LAKE ELMO LAKE JANE SUNFISH LAKE OLSONLAKE LAKE DEMONTREVILLE CLEARLAKE HORSESHOELAKE ROSELAKE REIDPARK VFWPARK LIONS PARK 31ST ST N 32ND ST N LA V E R N E CT N LA Y T O N CT N 30TH ST CIR N 30TH ST N TANA RIDGEPARK LE G I O N A V E N LI S B O N A V E N LISB O N CT N LISBON AVE NLA N S I N G AV E N 24T H S T N 24TH ST CT NLA K E E L M O A V E N 20 T H S T CT N 20TH ST N LE G I O N A V E N LEGIONLN CIR N LEGIONLN CT N 21STST N LE G I O N AV E N MAN N I N G TRL N 12TH ST N LA Y T O N AV E N LA V E R N E AV E N LE E W A R D AV E N 11THST N 14TH ST N MA N N I N G A V E N City of Woodbury STONEGATEPARK KRAMERLAKE GOOSELAKEARMSTRONGLAKE RIDGEPARK EAGLE POINT BLVD HUDSON BLVD JULEP AVE N 9TH ST N JULEPCT N JEW E L AVE N J A S M I N E A V E P L N 10 T H S T LN N 10TH ST N WHISTLINGVALLEY RD WHISTLINGVALLEY TRL 10 T H S T CT N KE A T S A V E N LA K E E L M O A V E N 3RD STREETPL N 15TH ST N 15TH S T C T IVORY CT 16THST N IV O R Y A V E N 21TH ST N 22ND ST N 21STST N 22NDCT N EAGLE POINTLAKE TABLYNPARK HEIGHTSPARK 26TH ST N 27TH ST N IM P E R I A L AV E N IN N S D A L E AV E N IRONWOODTRL N 28THST N27THST N IR I S H AV E N 2 7 T H S T C T N STILLWATER BLVD N IN N S D A L E AV E N 31ST ST N JA M L E Y A V E N 28THST N JONQUILTRL N JO N Q U I L AV E N JAMACA CT N ID E A L A V E N 38TH ST N 39TH ST N IN N S D A L E AV E N 36TH ST N 37TH ST N IR W I N AV E N 35TH ST N IRISAVE N 37TH AVE 35THST N IR I S H CT N IR V I N E CI R N IS L E AV E N LAKE J A N E TRL N JA M A C A A V E N LAKEJANEHILLSPARK PEBBLEPARK LAKE JANETRL N IR V I N E CT N IVYCT N 42NDST N DEE R P O N D TRL NJA C K P I N E TR L N DE E R PO N D C T N WINDBREAK TRL N HID D E N BAY T R L N HIDDEN BAYTRL N BIR C H B A R K TRL N City of Oakdale West LakelandTownship Baytown Township City ofOak ParkHeights City of GrantCity ofPine Springs 59th ST N HIGHLA N D S TRL N H I L L T O P A V E N 53RDST N DEMON T R E V I L L E TRL CIR N HILL TRL N 50TH ST N H I L L T R L N HI G H L A N D S TR L N H I G H L A N D S C T N HY T R A I L AV E N DEMONTREVILLEWILDLIFE PARK DEMONTREVILLEPARK 55TH S T N JA M A C A AVE N IS L E AV E N JA M A C A A V E N JANERD N 49THST JA S P E R A V E N JAMACA BLVD N JERO M E AVE N KLEISPARK CARRIAGESTATIONPARK 39TH ST N LA Y T O N AV E N LA V E R N E 36TH ST 35TH ST 34TH ST UPPER 33 R D S T N 33RD ST N 32ND ST N KR A F T CI R N LA M P E R T AV E N LA N G L Y CT N33RDST LN N KL O N D I K E A V E N STILLWATER LN N KE L V I N AV E N 43RD ST N KIRKWOOD AVE KINDRED WAY KINDRED CT TA P E S T R Y HI L L TAPESTRYBEND TAPESTRY TRL 47TH ST N KI M B R O A V E N LA K E E L M O A V E N 50TH ST N KI R K W O O D A V E N KE A T S A V E N 58TH ST N 56TH ST N 58 T H C T N MA N N I N G AV E N LI N D E N AV E N LILY AVE N MARQUESSLN N M A R Q U E S S T R L N MA R Q U E S S TR L C T N MAR Q U E S S TR L C I R N 55TH ST N LI N D E N T R L N LA R K S P U R LN N LI L A C L N N 44TH STLN N 44TH ST N BLUESTEM LN NLI L Y A V E N LI L Y A V E N LILAC PL N LILAC WAY N 51ST ST S 55TH ST 53RD ST N 57TH ST N JUL E P WAY JU L E P AV E N JA N E CIR N ISL E CT N BLU E - STE M TRL N MA R Q U E S S LN C V N MA R Q U E S S WA Y N KI N D R E D WA Y JE R O M E AV E C T N O L S O N L A K E T R L N HUDSON BLVDHUDSON BLVD 10TH ST N HUDSONBLVD IN W O O D A V E N IN W O O D A V E N SUNFISH LAKEPARK HI D D E N BA Y C T N CHERRY-WOODTRL N JANERD N DEM O N T R E V I L L E TRL N 59th ST N 55 T H S T N J A N E C T N 47TH ST N 50TH ST N STILLW A T E R B L V D N LA K E E L M O A V E N A V E BLUEST E M CIR N LITTLE LITTLEBLUESTEMCIR N LINDENTRL N ST I L L W A T E R BLV D N 50TH ST N 60TH ST N LA K E E L M O A V E N 57 T H S T CI R 57TH ST 57 T H S T C V N 60TH ST N 59TH ST C T N 59TH ST N KEL V I N AVE N 60TH ST N DE M O N T R E V I L L E TR L N 50TH ST N LIBSO N AVE N 30TH ST N 10TH ST N MA N N I N G A V E N 10TH ST N 15TH ST N IV O R Y AV E N City ofStillwaterStillwaterTownship City ofAfton 34TH ST N STILLW A T E R B L V D N TAPESTRY TRL T A P E S T R Y T R L TAPESTRYGR JULEP AVE N STILLWATER BLVD N HOMESTEDPARK HELMO A V E N M A N N I N G A V E N 40TH ST N N 9 7 19HERITAGEPARK VERONICAPOND GOETSCHEL'SPOND Union Pacific Railroad Union Pacific R a i l r o a d TablynPark Eagle PointCreek Estates Lake ElmoHeights Torre Pines Farms ofLake Elmo ParkviewEstates WildflowersShores HuppertAdd BeautCrest Estates FriedrichHghts KenridgeAdd Prairie RidgeOffice Park Eagle PointBusiness Park Stonegate Hammes CountryVista WhistlingValley Midland Meadows DavidNelson Est TheHomestead TartanMeadows The Forest Schwartz-Martinco Add PackardPark EdenPark Heritage Farm LonesomePine Add DownsLake Est MyronEllman Elmo View LI S B O N AV E N Cty AudPlat No. 8 Lake ElmoPark Brookman Add Sunfish Ponds Hamlet OnSunfish LakeParkMeadows Tapestry AtCharlottes' Grove Berschen's Shores DawcinAcres LakeJaneHighlands TealPass Est Fox FireEstates Meyer'sPineridge KrausesAdd Springborn'sGreen Acres Arabian Hills JudithMaryManor Lake Elmo Vista Rolling Hills Est Prairie Hamlet HiddenMeadowsOf Lake Elmo Jesse'sHideaway DiscoverCrossing Arvold'sAcres St. Croix'sSanctuary TamarackFarm Est CarriageStation TanaRidge John M DayFarm Add The Fields ofSt. Croix2nd Add The Fieldsof St. Croix BluestemAt The Fieldsof St. Croix BurrwoodEstBergmannAdd DemontrevilleHighlands Add Lane's DemontrevilleCountry ClubDemontrevilleHighlands Add Olson Lake Add Oace AcresAdd LakeJaneHills Lake JaneManor No. 1 ThreeLakesFarm Add Bordners Garner Farmettes M A N N I N G T R L KELVIN C T N Ì å å © © ñ DEMON T R E V I L L E TRL PL N 2017 STREET IMPROVEMENTS LOCATION MAP Map Date: March 2013 0.5 0 0.50.25 Miles µ 36 5 36 456717 456715 456717 456715 456710 456719 456710456713 456713 45676 45676 456735 17 456714 5 5 456713 456713 %&'(94 %&'(94 %&'(94 Created By: Planning Department ;City Hall 3800 Laverne Avenue N(651) 747-3900www.lakeelmo.org Ì Public Works Building 3445 Ideal Ave N(651) 747-3940 n Schools ©Fire Stations Station No. 13510 Laverne Ave N(651) 770-5006 Station No. 24259 Jamaca Ave N(651) 779-8882 Street Legend 2017 Street Improvements Parcels City Parks Golf Course Lake Elmo Regional Park Reserve Subdivisions Lakes Park Office(651) 430-8368 PROJECT SCHEDULE CITY OF LAKE ELMO 2017 STREET IMPROVEMENTS PROJECT NO. 2016.XXX FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 AUGUST 2016 OCTOBER 4, 2016 Council authorizes Feasibility Report. DECEMBER 6, 2016 Presentation of Feasibility Report. Council accepts Report and calls Hearing. Authorizes Design Survey. JANUARY 17, 2017 Public Improvement Hearing. Council Orders the Improvement and orders the preparation of Plans and Specifications (Requires 4/5th vote). APRIL 4, 2017 Council approves Plans and Specifications and orders Advertisement for Bids. MAY 4, 2017 Receive Contractor Bids. MAY 16, 2017 Council accepts Bids and awards Contract. JUNE 12, 2017 Conduct Pre-Construction Meeting and issue Notice to Proceed.  SEPTEMEBER 22, 2017 Substantial Completion.  OCTOBER 27, 2017 Final Completion.