HomeMy WebLinkAbout#18 Master subscriber agreementSTAFF REPORT
DATE: November 15, 2016
CONSENT
ITEM #: 18
MOTION
TO: Mayor and City Council
FROM: Julie Johnson, City Clerk
AGENDA ITEM: Approve Resolution Approving Master Subscriber Agreement for MN Court
Services
BACKGROUND: The City Council approved the Master Subscriber Agreement and new
Minnesota Government Access (MGA) Request form requested City’s prosecuting attorney firm,
Eckberg Lammers, on September 9, 2016. The State of Minnesota is requiring a Resolution
from the City Council authorizing the City Administrator to sign the Master Subscriber
Agreement that has been submitted to the State.
ISSUE BEFORE COUNCIL:
Should the city approve the Resolution?
PROPOSAL DETAILS/ANALYSIS: The Master Subscriber Agreement and MGA form
allows the City’s prosecuting attorney to access court documents electronically on behalf of the
City. The City Council has approved these documents before; this request is to update to a new
system implemented by the State of Minnesota. The Agreement has been approved by the City
Council and provided to the state. The proposed Resolution is to authorize the City
Administrator to sign the Agreement.
FISCAL IMPACT:
None
RECOMMENDATION:
Staff recommends approval of the Master Subscriber Agreement and new MGA Form as part of
the Consent Agenda. If this request is removed from the Consent Agenda, the following motion
may be used:
“Motion to approve Resolution 2016-99 Approving the Master Subscriber Agreement for
MN Court Data Services for Governmental Agencies”
RESOLUTION NO. 2016-99
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION APPROVING MASTER SUBSCRIBER AGREEMENT FOR
MINNESOTA COURT DATA SERVICES FOR GOVERNMENTAL AGENCIES
WHEREAS, the City of Lake Elmo desires to improve efficiencies through participating
in a more efficient court process with the Minnesota Judicial Branch; and,
WHEREAS, the City Attorney for the City of Lake Elmo has reviewed the Master
Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies; and,
WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court
process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies
have appropriate access to court records and documents; and,
WHEREAS, the City of Lake Elmo desires to subscribe to Minnesota Court Data
Services Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Lake Elmo,
Minnesota as follows:
1. The MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA GOVERNEMENTAL
AGENCIES AND MASTER SUBSRIBER AGREEMENT AMENDMENT is approved and the
Mayor and City Clerk are authorized and directed to execute and deliver said documents.
Passed and Adopted by the Council on this 15th day of November, 2016.
CITY OF LAKE ELMO
_________________________________
By: Mike Pearson
Its Mayor
ATTEST:____________________________________
By: Kristina Handt
Its City Administrator