HomeMy WebLinkAbout#29 Old Village Phase 3-Approve Report AGENDA ITEM
MAYOR & COUNCIL COMMUNICATION
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DATE: November 15, 2016
REGULAR
ITEM 29
AGENDA ITEM: Old Village Phase 3 Street and Utility Improvements – Resolution
Receiving Feasibility Report and Calling Hearing on Improvement
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Kristina Handt, City Administrator
REVIEWED BY: Chad J. Isakson, Assistant City Engineer
Cathy Bendel, Finance Director
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ...................................................................... City Engineer
- Report/Presentation ....................................................................... City En gineer
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate .................................................... Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Engineering.
FISCAL IMPACT: None. The Feasibility Report was previously authorized. Calling for and
conducting the Public Improvement Hearing is included in the scope of services.
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider adopting a Resolution receiving the Feasibility Report and calling for a Public
Improvement Hearing for the Old Village Phase 3 Street and Utility Improvements to be held on
December 20, 2016.
LEGISLATIVE HISTORY/BACKGROUND INFORMATION: The City of Lake Elmo is
extending sanitary sewer to serve the existing properties in the Old Village area to replace the
use of private on-site sewage treatment systems. The projects also include regional drainage
improvements to address historic flooding issues in the Downtown area, the replacement of aged
watermain pipes and reconstructing the public streets that are disturbed during the work. The
City Council Meeting [Regular Agenda Item 29]
November 15, 2016
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Improvements are being constructed in phases and through separate projects. Phase 1 was
constructed in 2015 and Phase 2 was constructed in 2016. The Old Village Phase 3
Improvements are consistent with the Old Village 2017-2020 Capital Improvement Plan (CIP) as
presented to the City Council on September 6, 2016.
A feasibility report was authorized by the City Council on September 20, 2016 in order to ready
these improvements for 2017 construction and in response to the receipt of petitions for sanitary
sewer service. One petition was received on April 1, 2016, from the Lake Elmo Elementary
School (Independent School District #834) at 11030 Stillwater Boulevard, and a second petition
was received on June 8, 2016, from the property owners along 31st Street North, from CSAH 17
to the east end, Laverne Court North, from 31st Street North to south cul-de-sac, and Layton
Court North, from 31st Street North to south cul-de-sac. The feasibility report is needed to meet
state statutory requirements if any portion of the project is to be assessed to benefitting
properties. The report identifies the necessary improvements, the estimated project costs, the
assessment methodology and preliminary assessment amounts to be levied against properties
adjacent to and benefitting from the improvements.
The report identifies the improvements necessary to extend sanitary sewer to the Lake Elmo
Elementary School, City Hall and the Westbrook Building (3825 Lake Elmo Avenue) as well as
extending sanitary sewer along Laverne Avenue, from 39th Street North to CSAH 14; 31st Street
North, from CSAH 17 to the east end; Laverne Court North, from 31st Street North to south cul-
de-sac; and Layton Court North, from 31st Street North to south cul-de-sac. The improvements
include the reconstruction of the existing streets with concrete curb and gutter, installation and
repair of storm sewer, the replacement of the aged watermain, and a sanitary sewer service stub
extended to the property line for each benefitting property. The improvements also include the
construction of a sidewalk and/or trail along Laverne Avenue from 39th Street North to CSAH 14
as part of the Downtown Master Plan. The watermain along Laverne Avenue will be upsized to a
trunk 16-inch diameter main as the final connection for the intermediate/low pressure zone
relocation to the Union Pacific Railroad.
The report also addresses two alignment options for extending sanitary sewer to the Lake Elmo
Elementary school. Option 1 installs the sanitary sewer along existing public right-of-way which
results in additional properties being served by the improvements as well as results in an
expanded project scope requiring watermain replacement, storm sewer upgrades and street
reconstruction. Option 2 assumes that sewer easements can be reasonably obtained to route the
sanitary sewer along private property lines directly from 39th Street to the school location. Option
2 minimizes the project scope and infrastructure costs necessary to get the elementary school
connected to municipal sewer service.
The estimated total cost for the Old Village Phase 3 improvements is $2,454,400 with the street,
sidewalk and storm sewer improvements estimated at $1,147,700; the sanitary sewer
improvements estimated at $753,800; and the watermain improvements estimated at $552,900.
The improvements are proposed to be assessed against the benefitting properties consistent with
the City’s Special Assessment Policy and the Old Village Sewer Assessment Policy. Sanitary
City Council Meeting [Regular Agenda Item 29]
November 15, 2016
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sewer assessments are proposed for those properties that abut the improvements and receive a
service stub as part of the project. The assessment amount is based on the estimated total project
costs for all project phases to replace all existing septic systems in the Old Village as identified
in the Old Village CIP. After removing trunk oversize costs, to be paid directly from the sewer
enterprise fund, the remaining costs are 100% assessed using a residential equivalent unit
method. The one unit assessment amount is then increased each year using a construction cost
index to account for increased annual construction costs.
Street and storm sewer improvement assessments are proposed at a rate of 30% for residential
properties using a unit method. Residential properties along 31st Street North, Laverne Court
North, and Layton Court North with direct access to the street are included as benefitting
properties. Street, sidewalk and storm sewer improvement assessments are proposed at a rate of
100% for commercial properties based on the actual front footage along Laverne Avenue. The
remainder of the project costs are proposed to be paid through a combination of sanitary sewer
enterprise funds, water enterprise funds and general funds.
Assessments for street, sidewalk and storm sewer improvements are levied over 15 years while
the sanitary sewer improvements are levied over a 20 year period. Additional cost breakdown,
assessment information, and financial detail is presented in the Feasibility Report.
RECOMMENDATION: Staff is recommending that the City Council adopt Resolution No.
2016-96, receiving the Feasibility Report and calling Hearing for the Old Village Phase 3 Street
and Utility Improvements. The recommended motion for this action is as follows:
“Move to adopt Resolution No. 2016-96, receiving the Feasibility Report and Calling Hearing
for the Old Village Phase 3 Street and Utility Improvements.”
ATTACHMENT(S):
1. Resolution 2016-96 Receiving Report and Calling for Hearing on Improvements.
2. Notice of Hearing on Improvement.
3. Location Map.
4. Project Schedule.
5. Feasibility Report (available for review at City Hall)
Resolution No. 2016-96 1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2016-96
A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE
OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS
AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to city council authorization, adopted on September 20, 2016, a feasibility
report has been prepared by FOCUS Engineering, Inc. for the Old Village Phase 3 Street and Utility
Improvements; and
WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a
portion of the cost of the improvements pursuant to the city’s Special Assessment Policy and Minnesota
Statutes, Chapter 429; and
WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvements as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council will consider the improvements in accordance with the report and the
assessments of the abutting properties for all or a portion of the cost of the improvements pursuant
to Minnesota Statues, Chapter 429 at an estimated total project cost of $2,454,400; consisting of
the street, sidewalk and storm sewer improvements at $1,147,700, sanitary sewer improvements
at $753,800, and water system improvements of $552,900.
2. A public hearing shall be held on such proposed improvements on the 20th day of December, 2016,
in the council chambers of the City Hall at or approximately after 7:00 P.M. and the clerk shall give
mailed and published notice of such hearing and improvement as required by law.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTHTEENTH DAY OF
NOVEMBER, 2016.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, December 20,
2016, to consider the making of the following improvements, pursuant to Minnesota
Statutes, Sections 429.011 to 429.111;
The improvements consist of the extension of sanitary sewer to the Lake Elmo
Elementary School, City Hall and the Westbrook Building (3825 Lake Elmo Avenue)
as well as extending sanitary sewer along Laverne Avenue, from 39th Street North to
CSAH 14; 31st Street North, from CSAH 17 to the east end; Laverne Court North,
from 31st Street North to south cul-de-sac; and Layt on Court North, from 31st Street
North to south cul-de-sac. The improvements include the reconstruction of the
existing streets with concrete curb and gutter, installation and repair of storm sewer,
the replacement of the aged watermain, and a sanitary sewer service stub extended to
the property line for each benefitting property. The improvements also include the
construction of a sidewalk and/or trail along Laverne Avenue from 39th Street North
to CSAH 14.
Sanitary sewer assessments are proposed for those properties that abut the improvements
and receive a service stub as part of the project along Laverne Avenue, 31st Street North,
Laverne Court North, and Layton Court North, and also the Lake Elmo Elementary
School, City Hall and the Westbrook Building. The area proposed to be assessed for the
street and storm sewer improvements include the properties directly abutting and
accessing the proposed streets along Laverne Avenue, 31st Street North, Laverne Court
North, and Layton Court North.
The estimated total cost for the project is $2,454,400 with the street, sidewalk and storm
sewer improvements estimated at $1,147,700; the sanitary sewer improvements estimated
at $753,800; and the watermain improvements estimated at $552,900. A reasonable
estimate of the impact of the assessment will be available at the hearing. Such persons as
desiring to be heard with reference to the proposed improvements will be heard at this
meeting.
DATED: November 15, 2016
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the St. Paul Pioneer Press on November 23, 2016 and November 30, 2016)
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PROJECT SCHEDULE
CITY OF LAKE ELMO
OLD VILLAGE PHASE 3: STREET, DRAINAGE
AND UTILITY IMPROVEMENTS
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
SEPTEMBER 2016
SEPTEMBER 20, 2016 Council authorizes the preparation of the Phase 3 Feasibility Report.
NOVEMBER 15, 2016 Presentation of Feasibility Report. Council accepts Report and calls Hearing.
DECEMBER 20, 2016 Public Improvement Hearing. Council Orders the Improvement and orders the
preparation of Plans and Specifications (Requires 4/5th vote).
APRIL 4, 2017 Council approves Plans and Specifications and orders Advertisement for Bids.
MAY 4, 2017 Receive Contractor Bids.
MAY 16, 2017 Council accepts Bids and awards Contract.
JUNE 5, 2017 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
OCTOBER 27, 2016 Substantial Completion.
NOVEMBER 24, 2017 Final Completion.