HomeMy WebLinkAbout#3 11.15.16 October Financials
MAYOR & COUNCIL COMMUNICATION
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DATE: November 15, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: October 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Kristina Handt, City Administrator
Lake Elmo Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item………………………………………...City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the October 2016 Financial Reporting Packet. No specific motion is needed as
this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
October 2016 reflecting the monthly and year to date detail, comparing the actual results to the
2016 Budget.
City Council Meeting [Consent Agenda Item #3]
November 15, 2016
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GENERAL FUND:
General:
October was another strong month for new home building permits. 27 new home permits were
issued during the month, bringing the year to date number of new homes to 220.
Revenues:
Total revenue for the month was $87.4k (110.6%) above budget for the month of October
bringing the year to date to $740.6k (33.9%) better than budget. The most significant budget to
actual revenue Variances are as follows:
• Building permits were $43.4k (108%) better than budget for the month bringing the year
to date to $358.9k (82%) better than budget.
• Plan review fees for the month were $25.8k (107%) better than budget bringing the year
to date to $192.6k (80.6%) better than budget.
Expenses:
Total expenses for the month exceeded budget by $95.3k (43.7%) for October bringing the year
to date expenses to $144.6k (5.2%) over budget. The following summarizes variances of note:
General:
• General Government expenses were $31.3k (40.2%) higher than budget for the month
bringing the year to date expenses to $268.0k (34.3%) higher than budget. This was
primarily due to legal expenses far exceeding budget; the majority of which related to
the 3M litigation.
• Total Public Safety expenses were $12.4k (19.7%) lower than budget for the month
bringing the year to date expenses to $90.9k (10.6%) lower than budget.
• Public Works – The total Public Works expenses were $89.9k (190.7%) higher than
budget for the month bringing year to date expenses to $10.7k (1.3%) better than
budget. This is due to purchasing a new truck ($34.4k), the contract services expense
for the street condition study ($10k) and the timing of paying the Street maintenance
vendors as mentioned last month.
In summary, the October revenues were $87.4k (110.6%) better than budget and the expenses
were $95.3k (43.7%) higher than budget resulting in a net income of $7.9k (5.7%) below budget.
On a year to date basis, the revenues are $740.6k (33.9%) above budget and the expenses were
$144.6k (5.2%) above budget resulting in a net income of $635.9k (110.4%) better than budget
year to date.
City Council Meeting [Consent Agenda Item #3]
November 15, 2016
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LIBRARY FUND:
The net income for the Library Fund for the month of October was $2.9k better than budget
(16.5%) bringing the year to date to $20.9k better than budget. The cash balance at the end of
October was $182.9k.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached October Financial Report.
ATTACHMENT:
1. October Financial Reports