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HomeMy WebLinkAbout11-22-16 Workshop and Speical Meeting Packet NOTICE OF MEETING City Council Workshop 3800 Laverne Avenue North Tuesday, November 22, 2016 6:30 PM I. Call to Order 6:30 pm II. Staffing- Sheriff’s Deputy/Sergeant 6:30pm III. Discussion of 2017 Enterprise Budgets 6:50pm IV. Staffing-Public Works 7:10 pm V. Adjourn 7:30 pm Special City Council Meeting 3800 Laverne Ave N Tuesday, November 22, 2016 7:30 PM OR immediately following the work session, whichever is later I. Call to Order II. Closed Session pursuant to MN Stat. 13D.03, to consider strategies for labor negotiations, including negotiation strategies or development or discussion of labor-negotiation proposals III. Adjourn Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner While Preserving the City’s Open Space Character STAFF REPORT DATE: November 22, 2016 CONSENT ITEM #: AGENDA ITEM: Staffing-Sheriff’s Deputy/Sergeant SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: As discussed in the development of the 2017 general fund budget, the Sheriff’s department has asked the city to consider adding another deputy in Lake Elmo due to the changing nature of calls and the increase in call volume. Council asked for more information related to the need. Chief Deputy Dan Starry shared the following information with me. After three years of Part I and Part II crimes declining, which was a consistent trend in other areas around the state and country, we experienced an increase in 2015 for both of these areas. Part I crimes include arson, aggravated assault, burglary, larceny/theft, rape, robbery and theft of motor vehicles. Part II crimes include DUI, disorderly conduct, narcotics, other assaults, sex offenses, liquor law violations, forgery, fraud/embezzlement, gambling, prostitution, runaway, sex offenses, stolen property vandalism and weapons violations. Part I crimes in Lake Elmo were: 2015 169 2014 147 2013 173 2012 186 Part II crimes in Lake Elmo were: 2015 464 2014 391 2013 443 2012 481 Service Related Totals were: 2015 5,237 2014 4,717 2013 4,778 2012 5,372 The sheriff’s department, anticipates the trend of more Part I and Part II crimes to continue. In addition, they expect to see the quality of life concerns that are often reported by residents (noise complaints, animal complaints, parking issues and curfew violations) to increase as well as the population increases. PROPOSAL DETAILS/ANALYSIS: The Council should discuss if the number of contracted deputies should be increased in Lake Elmo in 2017. If so, further discussion may be had as to what level of expertise that new position has. One option would be to just hire another patrol deputy similar to what Lake Elmo utilizes now. Another option would be to add a sergeant. A sergeant would perform more supervisory duties (similar to a department head type position), be a resource for the city on public safety issues/concerns, and help build community relationships. While it wouldn’t be expected that the sergeant would attend all Council meetings, s/he may when there is a topic of public safety being discussed. If the Council would like to add personnel, the City’s contract with the Sheriff’s Department would need to be amended via resolution at a future meeting. Staff is looking for direction at this meeting so we can prepare the resolution for a meeting in December, if needed. FISCAL IMPACT: The police budget for 2017 was increase in the preliminary levy to allow for additional personnel. Since estimates were between $120,000-140,000, staff asked for an increase of $130,000. STAFF REPORT DATE: November 22, 2016 CONSENT ITEM #: AGENDA ITEM: Staffing-Public Works SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: As part of the TKDA utility services study completed earlier this year, the consultant laid out a staffing plan for utilities as the infrastructure grows. It is noted in his report that the other ½ FTE could be used for streets to account for the increase of street miles that will be maintained by the city. The Finance Committee discussed this position as part of their review of the 2017 utility budgets at the November 9th meeting. Funding for the ½ FTE remained in the water, sewer and stormwater funds with the understanding that staff would look into the general fund budget for the other ½ FTE. PROPOSAL DETAILS/ANALYSIS: The Public Works Director was also at the Finance Committee meeting and noted the need for additional staff as the city takes on more infrastructure next year (water, sewer, stormwater, streets, parks, etc). The position would be crossed trained in all areas as has been the cities past practice with public works operators. FISCAL IMPACT: Cost for an additional employee (base salary and full benefits) would be $63,940. Half of this ($31,970) would be charged to the general fund, .2FTE ($12,788) to water, .2FTE ($12,788) to sewer and .1FTE ($6,394) to stormwater.