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Home My WebLink AboutCC 12.6.16 CIP 2017 to 2021 THE CITY OF LAK LMO www=MMM�M.- City of Lake Elmo Capital Improvement Program 2017 — 2021 Finance Committee Draft — June 14, 2016 Finance Committee Draft — August 10, 2016 Planning Commission Draft — November 28, 2016 City Council Draft — December 6, 2016 TABLE OF CONTENTS Introduction Whatis a CIP? .................................................................................................................I Scopeof the Draft CIP.....................................................................................................I FundingSources...............................................................................................................2 ProjectPriorities...............................................................................................................2 2017-2021 CIP Overview StreetProjects ..................................................................................................................4 Vehicle Replacement Fund..............................................................................................4 Project Highlights by Department ...................................................................................5 CIP Reports (Appendix) Projects Listing by Department...................................................................9 Projectsby Year...................................................................................12 Funding Source Summary........................................................................15 Projects by Funding Source......................................................................16 Projects & Funding Sources by Department...................................................20 ProjectDetail.......................................................................................24 INTRODUCTION What is a CIP? A Capital Improvement Program, or CIP, is a multi-year(typically 5 years) capital expenditure plan for a City's infrastructure (such as streets,parks and utility systems), vehicles, equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding,before any project may proceed. When the CIP is reviewed(ideally annually, in conjunction with the budgeting process)projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation,wastewater, water supply,parks and open space) for a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a"wish-list"that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that"a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. The primary benefit of a CIP is as a financial planning tool,to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP Lake Elmo's CIP includes all capital projects that cost at least$25,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget,but would not be included in the CIP. Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. Vehicle Replacement Fund Internal service fund used to segregate funds set aside for planned replacements of existing major equipment. Funds are transferred from operating budgets (primarily property tax revenues.) The find may also receive funds realized through debt financing. General Fund Annual operating budget,primarily funded by property tax revenues. Park Improvement Fund Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. Stormwater Fund Funds come from fees paid by users of the system Wastewater Fund Funds come from fees paid by users on the Wastewater System Water Fund Funds come from fees paid by users on the Water System Municipal State Aid(MSA) State aid funds allocated to the City each year; annual allocation grows as the City grows. In addition to these sources, it is possible that future projects could be funded from donations, grants,user fees or other sources not listed. The City also has a City Facility Fund that was created during the building of the public works barn. There is no plan to continue contributing to the fund however there is$272,000 in the fund that could be transferred back to the General Fund to be used for some of the projects in the CIP. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems,or simply do not try to compare projects that are like"apples and oranges." There is no accepted system or"industry standard"for prioritizing projects. The following system has been utilized by staff- 1 Critical or urgent,high-priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2 Very important,high-priority projects that should be done as funding becomes available. 3 Important and worthwhile projects to be considered if funding is available;may be deferred to a subsequent year. 4 Less important,low-priority projects;desirable but not essential. 5 Future Consideration POLICY/DECISIONS NEEDED In reviewing the City Assets and the 2017 CIP, the following policies were identified as being needed: Lease vs Buy—Leasing vehicles was researched and the leasing programs available were reviewed. The programs available are such that the entire cost of the vehicle is paid in lease payments and there is no residual value. Since the City vehicles are well maintained and the residual value is high, staff does not recommend leasing vehicles as analysis showed the vehicle cost was 40-50% above current cost with the current low interest rates. Vehicle Replacement Schedule—The City needs to pass a policy related to all vehicle replacements. Currently the Fire Department vehicle replacement policy is to replace all vehicles within 5 years (vehicle warranty period). However the Public Works department keeps vehicles well beyond their useful lives. 2017-2021 CIP OVERVIEW For 2017 through 2021, the draft CIP includes 75 separate projects with a total estimated cost of $33,943,267. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 to 20 years or even more. The plan may include"pending"projects for which timelines(and in most cases, cost estimates) have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. Street Projects The draft update includes the following street projects in the CIP: • PW-007,North Tri Lakes area streets are planned for reconstruction in 2017. Also, streets included in Phase Three of the downtown area are programmed for 2017. Total project costs are$2,320,000. • PW-009, Manning Trail Reconstruction, for$23,730 in 2017. This is a joint project with Washington County completed in 2016. • PW-011, 38`h, 39th, Innsdale and Phase Four of the downtown area are planned for reconstruction in 2018 for an estimated cost of$1,560,000 • PW-013, 36", 37ih, Irwin streets, south Tri Lakes, and Phase Five of the downtown area are planned for reconstruction in 2019 at an estimated cost of$1,750,000. • PW-026, Reclaim roads in Heritage Farms, Stonegate 2"a and Phase Six of downtown area for$2,030,000 in 2020 • PW-027, Reconstruction of roads in Fields of St Croix, Tamarack Farms, and Hamlet on Sunfish Lake for$1,159,000 in 2021. • PW-033, CSAH 13 (Ideal Ave) Phase One reconstruction is planned for 2017 at an estimated cost of$300,000. • PW-034, 15" St N(MSA Street) for$950,000 in 2018 (new) • PW-035, UP RR Crossing-Village Parkway for$500,000 in 2018 (new) • PW-036, UP RR-Crossing-Private Drive Closure for$100,000 in 2018 (new) • PW-037, UP RR Crossing-Klondike Ave for$250,000 in 2018 (new) Vehicle Replacement Fund City staff recommended consideration of a Vehicle Replacement Fund to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. The fund receives transfers from the operating budget of each department depending on its equipment needs. This allows the departmental budgets for each major function to accurately show the costs of funding that function, including equipment,while segregating the funds from the operating budgets. Any revenues from the sale of old equipment being replaced are also deposited into the fund. The Finance Committee did not recommend this method of funding vehicles. Their preference is to fund them as necessary or consider a leasing alternative. Project Highlights by Department Administration/Finance: ➢ AF-001,New City Hall, is the only request in this department. The CIP proposes completing a space needs study in 2017 to begin the planning process. Finance Committee and Council should discuss if a new fire station and/or public works barn expansion should also be included in this study. A$5 million cost for a new facility has been included merely as a place holder until the space needs study is completed and the date of construction is To Be Determined at this point. Building Department: ➢ B-001, Replacement of the Inspection Vehicle for $25,000 in 2017. Fire: ➢ F-001, Rescue Engine E2 replacement at a cost of$550,000 in 2017 ➢ F-002, Purchase of land for a combined fire station for$350,000 in 2017 (moved to pending by Finance Cmte on 5/10/16) ➢ F-003, Replace the Tahoe CV2 for$55,000 in 2017 ➢ F-004, Replace Tender 1 for$450,000 in 2018 ➢ F-005, Replacement of the parking lot at Station 2 for$87,560 in 2018. This is dependent upon the plans for future use of the building. ➢ F-006, Replacement of U2 Truck for$75,000 in 2019 ➢ F-007, Self-Contained Breathing Apparatus(SCBA)replacements for$207,000 in 2019 ➢ F-008, Construction of a New Combine Fire station for$3,000,000 in 2020 (moved to pending by FC on 5/10/16) ➢ F-009, Replace Tahoe CV1 for$55,000 in 2020. ➢ F-010, Replace B1 for$70,000 in 2021. Parks and Recreation: ➢ PR-001, Manning Trail Updates for$13,200 in 2017. This is a joint project with Washington County that is being completed in 2016. Payment to County in 2017. ➢ PR-002, 50th Street Trail. (Parks Commission recommended deleting this until more information about the trail and development occurs along 50th St) ➢ PR-003, Demontreville Park Improvements for$75,000 in 2017 (improvements and addition of baseball field, fencing, etc) and$30,000 in 2018 (pavilion). (moved to pending by FC on 8/23/16) ➢ PR-004, Lions Park Renovation for$150,000 in 2017. The RFP results were received but only one was initially complete. Staff has received additional RFP submissions which are within the$150k estimated amount(moved to pending by FC on 8/23/16). ➢ PR-005,Pebble Park Improvements for$55,738 in 2017 (paving parking area and two volleyball courts) and $80,000 in 2018 (restrooms, lighting and security features). (moved to pending by FC on 8/23/16) ➢ PR-006, Reid Park Improvements for$50,000 in 2018 (this would be a grant or in-kind donation for mountain bike trails) and $134,250 in 2019 (restrooms, tot lot, outdoor gyro stations,bleachers (to be donated), extending fencing, and elimination of basketball court (Phase II) (moved to pending by FC on 8/23/16) ➢ PR-007, Sunfish Lake Park Improvements for$2,000 in 2017 (benches) and $148,873 in 2019 (parking lot paving and improve trails to ADA standards). (moved to pending by FC on 8/23/16) ➢ PR-009, Lake Elmo Regional Trail for$827,316 in 2020 and $765,600 in 2021. This project would be 75% grant funded and is dependent upon County participation. The City share is estimated at$398k. ➢ PR-010, Pickup Truck for$30,000 in 2017. This would be a new pickup dedicated to Parks and Rec functions. Funding would come from the general fiend. Public Works: ➢ Street Projects were mentioned above ➢ PW-002,Dump Truck with Plow Wing and Sander, for$225,000 in 2017 ➢ PW-004. Loader, for$185,000 in 2019 ➢ PW-006,Tractor, for$80,000 in 2018 ➢ PW-010, Hunters Crossing Turn Lane, for$50,000 in 2017. The developer will pay $25,000 of the cost. ➢ PW-014, Pickup Replacement, for$30,000 in 2017 ➢ PW-016, Pickup Replacement, for$30,000 in 2018 ➢ PW-017, Expansion of Salt Shed, for$50,000 in 2019 ➢ PW-018, Barn Expansion, for$700,000 in 2019 ➢ PW-019, Pickup Replacement, for$30,000 in 2020 ➢ PW-020, Pickup Replacement, for$30,000 in 2021 ➢ PW-021. 1 Ton Replacement, for$70,000 in 2019 ➢ PW-022, Dump Truck with Plow Wing and Sander, for$225,000 in 2019 ➢ PW-023, Vac Trailer, for$45,000 in 2018 ➢ PW-028, CSAH 15/501h Street Temp Signal Imp, for$60,000 in 2017 ➢ PW-029, CSAH 19/Hudson Blvd Signal and Turn Lane for$500,000 in 2019 ➢ PW-030, CSAH 15/301h St Signal(Manning) for$100,000 in 2020 Sewer System: ➢ S-001, Hudson Blvd Lift Station, for$500,000 in 2017 ➢ S-002, Olson Lake Trail Sewer Phase 2, for$260,000 in 2017 ➢ S-003, Sunfish Lake Sewer(Includes Hamlet), for$240,000 in 2018. This is per an agreement with MPCA ➢ S-004, Old Village Sewer Extension Phase Four, for$350,000 in 2018 ➢ S-005, Old Village Sewer Extension Phase Five, for$450,000 in 2019 ➢ S-007, Utility Vehicle, cost split between water and sewer funds in 2018. Sewer portion is $12,000 ➢ S-008, Lift Station#1 add permanent generator, for$80,000 in 2018 ➢ S-011, Old Village Sewer Extension Phase Three for$400,000 in 2017 ➢ S-012, Section 36 Trunk Sewer for$1,500,000 in 2021 ➢ S-013, Sewer Oversizing for$129,000 in 2017 and$35,000 in 2018 Storm Water System: ➢ SW-001, Phase 2 Regional Drainage Improvements for$1,200,000 in 2018 and $800,000 in 2019;NOTE: Less urgent due to Downtown Improvements. ➢ SW-002,Phase 3 Regional Drainage Improvements for$500,000 in 2020 (new);NOTE: Less urgent due to Downtown improvements. ➢ SW-004, Surface Water Management Plan (Comp Plan)update for$40,000 in 2018 ➢ SW-005, Storm Sewer System Improvements for$50,000 each of the next five years (moved to pending by Finance Committee since no specifics available) Water System: ➢ W-001, 361h, 37 b and Irwin water main for$300,000 in 2019 ➢ W-002, 38t", 30 and Innsdale water main for$600,000 in 2018 ➢ W-003, Old Village water extension Phase Four, for$350,000 in 2018 ➢ W-005, Old Village water main Phase Five, for$450,000 in 2019 ➢ W-006, Elevated Storage Tank#3, for$200,000 in 2019 and 2,800,000 in 2020 ➢ W-007, Hammes Estates Bypass, for$120,000 in 2017 ➢ W-008, Village East Trunk Water main, for$120,000 in 2018 ➢ W-009, Utility Vehicle, shared with sewer fund. Water fund portion is $48,000 ➢ W-011, Well#2 Pull and rebuild pump for$25,000 in 2017 ➢ W-013,Water main Oversizing for$201,000 in 2017, $215,000 in 2018 and $42,000 in 2019. (new) ➢ W-015, Old Village Phase Three, for$400,000 in 2017 ➢ W-016, Hidden Meadows Trunk Water Main Connection for$350,000 in 2020. ➢ W-017, Water Main replacement consistent with 2020 Street Replacement for$50,000 in 2020 ➢ W-018, Water Main replacement consistent with 2021 Street Replacement for$50,000 in 2021. ➢ W-019, SCADA System Upgrade for$30,000 in 2022 City of Lake Elmo Capital Improvement Program 2017-2021 Appendix City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 PROJECT LISTING Admin/Finance Department Status Project# Project Name New Recommendation AF-001 New City Hall Facility Building Department Status Project# Project Name New Recommendation B-001 Replacement Inspection Truck Fire Department Status Proiect# Project Name Pending F-002 Purchase Land for Combined Station Pending F-008 New Combined Fire Station Completed F-003 CV 2(Tahoe) Active F-001 Rescue Engine E2 Active F-004 Tender 1 Active F-005 Replacement of Parking Lot at Station#2 Active F-006 Replacement of U2 truck Active F-007 SCBA Replacements New Recommendation F-010 B 1 New Recommendation F-011 E1 Engine New Recommendation F-012 B 2 New Recommendation F-013 T2 Tender/Engine New Recommendation F-014 Boat and Trailer New Recommendation F-015 Ranger New Recommendation F-016 L1 Ladder Truck Parks and Recreation Status Proiect# Proiect Name Pending PR-003 Demontreville Park Improvements Pending PR-004 Lions Park Renovations Pending PR-005 Pebble Park Improvements Pending PR-006 Reid Park Improvements Pending PR-007 Sunfish Lake Park Improvements Active PR-001 Manning Trail Updates Active PR-002 50th Street Trail New Recommendation PR-008 Tablyn Park Improvements New Recommendation PR-009 Lake Elmo Regional Trail New Recommendation PR-010 Pickup Truck New Recommendation PR-011 Savona Park jPublic Works Department Status Proiect# Proiect Name Active PW-002 Dump Truck/Plow wing/Sander Active PW-004 Loader Active PW-006 Tractor Active PW-007 2017 Street Improvements Active PW-009 Manning Trail Reconstruction CSAH 15 Active PW-010 Hunters Crossing Turn Lane Active PW-011 2018 Street Improvements Produced[.'sing the Plan-It Capital PlanningSofhrare Page I Tluirsday,December 01,2016 Active PW-013 2019 Street Improvements New Recommendation PW-014 Pickup Truck New Recommendation PW-016 Pickup Truck New Recommendation PW-017 Expansion of Salt Shed New Recommendation PW-018 Bam Expansion New Recommendation PW-019 PickupTruck New Recommendation PW-020 Pickup Truck New Recommendation PW-021 1 Ton Truck New Recommendation PW-022 Dump Truck/Plow/Sander New Recommendation PW-023 Vac Trailer New Recommendation PW-026 2020 Street Improvements New Recommendation PW-027 2021 Street Improvements New Recommendation PW-028 CSAH15/50th Street Temp Signal Imp. New Recommendation PW-029 CSAH19/Hudson Blvd Signal&Turn Lane New Recommendation PW-030 CSAH 15130th Street Signal New Recommendation PW-031 CSAH 6/Inwood Signal New Recommendation PW-033 CSAH13-Ideal Avenue Improvements New Recommendation PW-034 15th Street North(MSA Street) New Recommendation PW-035 UP RR Crossing-Village Parkway New Recommendation PW-036 UP RR Crossing-Private Drive Closure New Recommendation PW-037 UP RR Crossing:Klondike Ave New Recommendation PW-038 2022 Street Improvements New Recommendation PW-039 2023 Street Improvements New Recommendation PW-040 2024 Street Improvements New Recommendation PW-041 2025 Street Irmprovements New Recommendation PW-042 2026 Street Improvements Sewer Department Status Project# Project Name Active S-001 Hudson Blvd Lift Station Active S-002 Olson Lake Trail Sewer Phase 2 Active S-003 Sunfish Lake Sewer Extension&Lift Station Active 5-004 Old Village Sewer Extension Phase 4 Active S-005 Old Village Sewer Extension Phase 5 New Recommendation S-007 Utility Vehicle New Recommendation S-008 Lift Station 1-Add permanent generator New Recommendation S-011 Old Village Sewer Extension Phase 3 New Recommendation S-012 Section 36 Trunk Sewer Main New Recommendation S-013 Sewer Oversizing Storm Water Department Status Project# Project Name Pending SW-005 Storm Sewer System Improvements New Recommendation SW-001 Phase 2 Regional Drainage Improvements New Recommendation SW-002 Phase 3 Regional Drainage Improvements New Recommendation SWO03 Kramer Lake Floodplain Study New Recommendation SW-004 Surface Water Management Plan(Comp Plan)update Water Department Status Project# Project Name Pending W-006 Elevated Storage Tank#3 Active W-001 2019 Street Improvement Project-water component Active W-002 2018 Street Improvement Project-water component Active W-003 OV sewer extension phase 4;water component Active W-004 Pressure Reduction Station-Connection to WT#3 Active W-005 OV Sewer Extension;Phase 5;water component Active W-007 Hammes Estates 12"bypass Produced Using the Plan-It Capital Planning Safh+,are Pane 2 Thursday,December 01,2016 Active W-008 Village East Trunk Watermain New Recommendation W-009 Utility Vehicle New Recommendation W-010 Paint Water Tank at PW New Recommendation W-011 Well#2 Pull and rebuild pump New Recommendation W-012 Well#4 Pump-Pull and Rebuild New Recommendation W-013 Watermain Oversizing New Recommendation W-014 Well&Pumphouse#5 New Recommendation W-015 OV Sewer Extension Phase 3;water component New Recommendation W-016 Hidden Meadows Trunk Watermain Connection New Recommendation W-017 2020 Street&Utility Improvements-Water New Recommendation W-018 2021 Street&Utility Improvements-Water New Recommendation W-019 SCADA Upgrade Produced Clsing the Plan-It Capital Planning SgftIvare Page 3 Thra•sdar.December 01.2016 City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 2017 thru 2021 PROJECTS BY YEAR Project Name Department Project# Priority Project Cost 2017 New City Hall Facility Admin/Finance Department AF-001 3 15,000 Replacement Inspection Truck Building Department 8-001 2 25,000 Purchase Land for Combined Station Fire Department F-002 1 350,000 CV 2(Tahoe) Fire Department F-003 3 42,000 Manning Trail Updates Parks and Recreation PR-001 2 13,200 50th Street Trail Parks and Recreation PR-002 2 140,000 Demontreville Park Improvements Parks and Recreation PR-003 2 75,000 Lions Park Renovations Parks and Recreation PR-004 1 150,000 Pebble Park Improvements Parks and Recreation PR-005 3 55,738 Sunfish Lake Park Improvements Parks and Recreation PR-007 3 2,000 Pickup Truck Parks and Recreation PR-010 1 30,000 Savona Park Parks and Recreation PR-011 1 150,000 Dump Truck/Plow wing/Sander Public Works Department PW-002 1 225,000 2017 Street Improvements Public Works Department PW-007 3 2,320,000 Manning Trail Reconstruction CSAH 15 Public Works Department PW-009 3 23,730 Hunters Crossing Turn Lane Public Works Department PW-010 3 50,000 Pickup Truck Public Works Department PW-014 1 30,000 CSAH15/50th Street Temp Signal Imp. Public Works Department PW-028 3 60,000 CSAH13-Ideal Avenue Improvements Public Works Department PW-033 3 300,000 Hudson Bivd Lift Station Sewer Department S-001 2 500,000 Olson Lake Trail Sewer Phase 2 Sewer Department S-002 3 260,000 Old Village Sewer Extension Phase 3 Sewer Department S-011 3 400,000 Sewer Oversizing Sewer Department S-013 3 129,000 Storm Sewer System Improvements Storm Water Department SW-005 3 50,000 Hammes Estates 12"bypass Water Department W-007 4 120,000 Well#2 Pull and rebuild pump Water Department W-011 3 25,000 Watermain Oversizing Water Department W-013 3 201,000 OV Sewer Extension Phase 3;water component Water Department W-015 3 400,000 Total for 2017 6,141,668 2018 Rescue Engine E2 Fire Department F-001 1 550,000 Tender 1 Fire Department F-004 1 450,000 Replacement of Parking Lot at Station#2 Fire Department F-005 4 87,560 Demontreville Park Improvements Parks and Recreation PR-003 2 30,000 Pebble Park Improvements Parks and Recreation PR-005 3 80,000 Reid Park Improvements Parks and Recreation PR-006 3 50,000 Tractor Public Works Department PW-006 2 80,000 2018 Street Improvements Public Works Department PW-011 3 1,560,000 Pickup Truck Public Works Department PW-016 2 30,000 Vac Trailer Public Works Department PW-023 3 45,000 15th Street North(MSA Street) Public Works Department PW-034 3 950,000 UP RR Crossing-Village Parkway Public Works Department PW-035 3 500,000 UP RR Crossing-Private Drive Closure Public Works Department PW-036 3 100,000 Produced Using the Plan-11 Capital Planning Sojnrarc Page I Thursday,December 01.2016 Project Name Department Project# Priority Project Cost UP RR Crossing:Klondike Ave Public Works Department PW-037 3 250,000 Sunfish Lake Sewer Extension&Lift Station Sewer Department S-003 3 240,000 Old Village Sewer Extension Phase 4 Sewer Department S-004 3 350,000 Utility Vehicle Sewer Department S-007 2 12,000 Lift Station 1-Add permanent generator Sewer Department S-008 2 80,000 Sewer Oversizing Sewer Department S-013 3 35,000 Phase 2 Regional Drainage Improvements Storm Water Department SW-001 3 1,200,000 Surface Water Management Plan(Comp Plan)update Storm Water Department SW-004 3 40,000 Storm Sewer System Improvements Storm Water Department SW-005 3 50,000 2018 Street Improvement Project-water component Water Department W-002 3 600,000 OV sewer extension phase 4;water component Water Department W-003 3 350,000 Village East Trunk Watermain Water Department W-008 2 120,000 Utility Vehicle Water Department W-009 2 48,000 Watermain Oversizing Water Department W-013 3 215,000 Total for 2018 8,102,560 2019 Replacement of U2 truck Fire Department F-006 1 75,000 SCBA Replacements Fire Department F-007 1 207,000 Reid Park Improvements Parks and Recreation PR-006 3 134,250 Sunfish Lake Park Improvements Parks and Recreation PR-007 3 148,873 Loader Public Works Department PW-004 2 185,000 2019 Street Improvements Public Works Department PW-013 3 1,750,000 Expansion of Salt Shed Public Works Department PW-017 4 50,000 Bam Expansion Public Works Department PW-018 4 700,000 1 Ton Truck Public Works Department PW-021 3 70,000 Dump Truck/Plow/Sander Public Works Department PW-022 2 225,000 CSAH191Hudson Blvd Signal&Turn Lane Public Works Department PW-029 3 500,000 Old Village Sewer Extension Phase 5 Sewer Department S-005 3 450,000 Phase 2 Regional Drainage Improvements Storm Water Department SW-001 3 800,000 Storm Sewer System Improvements Storm Water Department SW-005 3 50,000 2019 Street Improvement Project-water component Water Department W-001 3 300,000 OV Sewer Extension;Phase 5;water component Water Department W-005 3 450,000 Elevated Storage Tank#3 Water Department W-006 3 200,000 Watermain Oversizing Water Department W-013 3 42,000 Total for 2019 6,337,123 2020 New Combined Fire Station Fire Department F-008 1 3,000,000 Lake Elmo Regional Trail Parks and Recreation PR-009 3 827,316 PickupTruck Public Works Department PW-019 4 30,000 2020 Street Improvements Public Works Department PW-026 3 2,030,000 CSAH 15130th Street Signal Public Works Department PW-030 3 100,000 Phase 3 Regional Drainage Improvements Storm Water Department SW-002 3 500,000 Stomi Sewer System Improvements Storm Water Department SW-005 3 50,000 Elevated Storage Tank#3 Water Department W-006 3 2,800,000 Hidden Meadows Trunk Watermain Connection Water Department W-016 3 350,000 2020 Street&Utility Improvements-Water Water Department W-017 3 50,000 Total for 2020 9,737,316 � 2021 B 1 Fire Department F-010 3 70,000 Lake Elmo Regional Trail Parks and Recreation PR-009 3 765,600 Pickup Truck Public Works Department PW-020 4 30,000 Produced Using the Plan-It Capilal Planning Softivare Page 2 ThursdaY,December 01.2016 Project Name Department Project# PrioritNI Project Cost 2021 Street Improvements Public Works Department PW-027 3 1,159,000 Section 36 Trunk Sewer Main Sewer Department S-012 3 1,500,000 Storm Sewer System Improvements Storm Water Department SW-005 3 50,000 2021 Street&Utility Improvements-Water Water Department W-018 3 50,000 Total for 2021 3,624,600 GRAND TOTAL 33.943,267 Produced Using the Plan-11 Capital Planning Software Page 3 l hursdav, December 01,2016 City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 2017 thru 2021 FUNDING SOURCE SUMMARY Source 2017 2018 2019 2020 2021 Total Debt Service 3,297,000 6,797,560 4,827,000 8,430,000 2,729,000 26,080,560 General Fund 118,730 30,000 50,000 30,000 30,000 258,730 Grants/Donation 27,000 50,000 620,487 574,200 1,271,687 Park Dedication Fund 613,938 110,000 283,123 206,829 191,400 1,405,290 Sewer Fund 1,289,000 477,000 450,000 2,216,000 Storm Water Fund 50,000 90,000 50,000 50,000 50,000 290,000 Water Fund 746,000 733,000 492,000 400,000 50,000 2,421,000 GRAND TOTAL 6,141,668 8,287,560 6,152,123 9,737,316 3,624,600 33,943,267 Produced Using the Plan-11 Capilal Planning Sofnrare Pa.-e 1 Thursday.December 01.2016 City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 2017 thr u 2021 FUNDING SOURCE SUMMARY Source 2017 2018 2019 2020 2021 Total Debt Service 3,297,000 6,797,560 4,827,000 8,430,000 2,729,000 26,080,560 General Fund 118,730 30,000 50,000 30,000 30,000 258,730 Grants/Donation 27,000 50,000 620,487 574,200 1,271,687 Park Dedication Fund 613,938 110,000 283,123 206,829 191,400 1,405,290 Sewer Fund 1,289,000 477,000 450,000 2,216,000 Storm Water Fund 50,000 90,000 50,000 50,000 50,000 290,000 Water Fund 346,000 733,000 492,000 400,000 50,000 2,021,000 CRAND TOTAL 5,741,668 8,287,560 6,152,123 9,737,316 3,624.600 33,543,267 Produced Using the Plan-It Capital Planning Softirare Paee I Thursdav,December 01,2016 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 08 0 0 0 0 08 0 0 0 0 0 0 0 0 o co 0 0 0 C. 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 R O o O c Lo O o 0 0 0 c O o O O o o O O O O O o O O o 0 o O C w+ O O N O r wi r- O O Lo cri O O O O O O h L6 O of O O O O c O O O -� F Lo Q O O O N O co N c0 h O N V c") CO co O O O cry O O Lo 47 c7 R cV O cV C") W r\ N 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F F C C c C a) c g C Gi fi a fy o o .� LZ n n c- E c 0 o d E d o o m m y 4 u 3 a E w 3 :D N L L m L m cu 3 E a)CO c rQ a) a s m a a E Q M C C G C > L Y O N C O" +' a) a) t O O a) O 'v„ Oi O N m FmF j m > > ++ to m n C n O O a�ci co a aEi E t o ,o w v n n I- R x x x L:. m n _ m m w w a w c aa)) o o m n F2 o O a`� a`� v a`� a i m N 'C 'N .N w c r' N - bc - N Jlb N a) Q N N R (n = Xig F > p as o Q m L6 a) a) a) �' c a a�i co 3 Lz, axi w w N `-' �c ami a) a) i E H a 00 m m m aLi m O �' °) i a`) a`) W w W a "ta '3 W n cO J - _ > �o = y 3 aa)i a) > N E c (J) Cn .0 O a) Y o + co > > > a`) y m E R h CO E rn Z- � a) o c aa, r o > > m 1° - a) m y k J a U) x O O O M J O to to to O O = > _ N N - C N C F � C M U ^) b O a N m c+S O � N r> O ti N ti Oi O\ en O N N ro O � O c N co co t� co to ti c0 C1 � rt N n ui - �L O C U U •O_ u Q 0 � V fi Cl. t L �2 vl O � � c i City of Lake Elmo, Minnesota Capital Improvement Plan - 2017 - 2021 2017 ti ru 2021 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2017 2018 2019 2020 2021 Total Admin/Finance Department New City Hall Facility AF-001 3 15,000 15,000 General Fund 15,000 15,000 Admin/Finance Department Total 15,000 15,000 Building Department Replacement Inspection Truck B-001 2 25,000 25,000 General Fund 25,000 25,000 Building Department Total 25,000 25,000 Fire Department Rescue Engine E2 F-001 1 550,000 550,000 Debt Service 550,000 550,000 Purchase Land for Combined Station F-002 1 350,000 350,000 Debt Service 350,000 350,000 Tender 1 F-004 1 450,000 450,000 Debt Service 450,000 450,000 Replacement of Parking Lot at Station#2 F-005 4 87,560 87,560 Debt Service 87,560 87,560 Replacement of U2 truck F-006 1 75,000 75,000 Debt Service 76,000 75,000 SCBA Replacements F-007 1 207,000 207,000 Debt Service 207,000 207,000 New Combined Fire Station F-008 1 3,000,000 3,000,000 Debt Service 3,000,000 3,000,000 B 1 F-010 3 70,000 70,000 Debt Service 70,000 70,000 Fire Department Total 350,000 1,087,560 282,000 3,000,000 70,000 4,789,560 Parks and Recreation Manning Trail Updates PR-001 2 13,200 13,200 Park Dedication Fund 13,200 13,200 50th Street Trail PR-002 2 140,000 140,000 Park Dedication Fund 140,000 140,000 Demontreville Park Improvements PR-003 2 75,000 30,000 105,000 Park Dedication Fund 75,000 30,000 105,000 Lions Park Renovations PR-004 1 150,000 150,000 Park Dedication Fund 150,000 160,000 Pebble Park Improvements PR-005 3 55,738 80,000 135,738 Park Dedication Fund 65,738 80,000 135,738 Reid Park Improvements PR-006 3 50,000 134,250 184,250 Produced Using the Plan-11 Capital Planning Software Page I 77iursdar.Decemher 1,2016 Department Project# Priority 2017 2018 2019 2020 2021 Total Grants/Donation 50,000 50,000 Park Dedication Fund 134,250 134,250 Sunfish Lake Park Improvements PR-007 3 2,000 148,873 150,873 Grants/Donation 2,000 2,000 Park Dedication Fund 148,873 148,873 Lake Elmo Regional Trail PR-009 3 827,316 765,600 1,592,916 GrantstDonation 620,487 574,200 1,194,687 Park Dedication Fund 206,829 191,400 398,229 Pickup Truck PR-010 1 30,000 30,000 Park Dedication Fund 30,000 30,000 Savona Park PR-011 1 150,000 150,000 Park Dedication Fund 150,000 150.000 Parks and Recreation Total 615,938 160,000 283,123 827,316 765,600 2,651,977 Public Works Department Dump Truck/Plow wing/Sander PW-002 1 225,000 225,000 Debt Service 225,000 225,000 Loader PW-004 2 185,000 185,000 Debt Service 185,000 185,000 Tractor PW-006 2 80,000 80,000 Debt Service 80,000 80,000 2017 Street Improvements PW-007 3 2,320,000 2,320,000 Debt Service 2,320,000 2,320,000 Manning Trail Reconstruction CSAH 15 PW-009 3 23,730 23,730 General Fund 23,730 23,730 Hunters Crossing Turn Lane PW-010 3 50,000 50,000 General Fund 25,000 25,000 Grants/Donation 25,000 25,000 2018 Street Improvements PW-011 3 1,560,000 1,560,000 Debt Service 1,560,000 1,560,000 2019 Street Improvements PW-013 3 1,750,000 1,750,000 Debt Service 1,750,000 1,750,000 Pickup Truck PW-014 1 30,000 30,000 General Fund 30,000 30,000 Pickup Truck PW-016 2 30,000 30,000 General Fund 30,000 30,000 Expansion of Salt Shed PW-017 4 50,000 50,000 General Fund 50,000 50,000 Barn Expansion PW-018 4 700,000 700,000 Debt Service 700,000 700,000 PickupTruck PW-019 4 30,000 30,000 General Fund 30,000 30,000 Pickup Truck PW-020 4 30,000 30,000 General Fund 30,000 30,000 1 Ton Truck PW-021 3 70,000 70,000 Debt Service 70,000 70,000 Dump Truck/Plow/Sander PW-022 2 225,000 225,000 Debt Service 225,000 225,000 Vac Trailer PW-023 3 45,000 45,000 Debt Service 45,000 45,000 2020 Street Improvements PW-026 3 2,030,000 2,030,000 Debt Service 2,030,000 2,030,000 2021 Street Improvements PW-027 3 1,159,000 1,159,000 Debt Service 1,159,000 1,159,000 Produced Using the Plan-It Capital Planning Sofnvore Page 2 Thursdav,December 1,2016 Department Project# Priority, 2017 2018 2019 2020 2021 Total CSAH15/50th Street Temp Signal Imp. PW-028 3 60,000 60,000 Debt Service 60,000 60,000 CSAH19/Hudson Blvd Signal&Turn Lane PW-029 3 500,000 500,000 Debt Service 500,000 500,000 CSAH 15/30th Street Signal PW-030 3 100,000 100,000 Debt Service 100,000 100,000 CSAH13-Ideal Avenue Improvements PW-033 3 300,000 300,000 Debt Service 300,000 300,000 15th Street North(MSA Street) PW-034 3 950,000 950,000 Debt Service 950,000 950,000 UP RR Crossing-Village Parkway PW-035 3 500,000 500,000 Debt Service 500,W0 500,000 UP RR Crossing-Private Drive Closure PW-036 3 100,000 100,000 Debt Service 100,000 1W,000 UP RR Crossing:Klondike Ave PW-037 3 250,000 250,000 Debt Service 250,000 250,000 Public Works Department Total 3,008,730 3,515,000 3,480,000 2,160,000 1,189,000 13,352,730 Sewer Department Hudson Blvd Lift Station S-001 2 500,000 500,000 Sewer Fund 500,000 5W,000 Olson Lake Trail Sewer Phase 2 S-002 3 260,000 260,000 Sewer Fund 260,000 260,000 Sunfish Lake Sewer Extension&Lift Station S-003 3 240,000 240,000 Debt Service 240,000 240,000 Old Village Sewer Extension Phase 4 S-004 3 350,000 350,000 Sewer Fund 350,000 350,000 Old Village Sewer Extension Phase 5 S-005 3 450,000 450,000 Sewer Fund 450,000 450.000 Utility Vehicle S-007 2 12,000 12,000 Sewer Fund 12,000 12,000 Lift Station 1-Add permanent generator S-008 2 80,000 80,000 Sewer Fund 80,000 80.000 Old Village Sewer Extension Phase 3 S-011 3 400,000 400,000 Sewer Fund 4W OW 400,000 Section 36 Trunk Sewer Main S-012 3 1,500,000 1,500,000 Debt Service 1,500,000 1,500,000 Sewer Oversizing S-013 3 129,000 35,000 164,000 Sewer Fund 129,000 35,000 164,000 Sewer Department Total 1,289,000 717,000 450,000 1,500,000 3,956,000 Storm Water Department Phase 2 Regional Drainage Improvements SW-001 3 1,200,000 800,000 2,000,000 Debt Service 1,2W OW 80010W 2,000,OW Phase 3 Regional Drainage Improvements SW-002 3 500,000 500,000 Debt Service 5W,000 500,0W Surface Water Management Plan(Comp Plan)update SW-004 3 40,000 40,000 Storm Water Fund 40,000 40,000 Storm Sewer System Improvements SW-005 3 50,000 50,000 50,000 50,000 50,000 250,000 Storm Water Fund 50,000 50,000 50,000 50,000 50,000 250,000 Storm Water Department Total 50,000 1,290,000 850,000 550,000 50,000 2,790,000 Produced Using the Plan-It Capital Planning Software Page 3 Thursday,December 1.2016 Department Project# Priority 2017 2018 2019 2020 2021 Total Water Department 2019 Street Improvement Project-water component W-001 3 300,000 300,000 Debt Service 300,000 300,000 2018 Street Improvement Project-water component W-002 3 600,000 600,000 Debt Service 600,000 600,000 OV sewer extension phase 4;water component W-003 3 350,000 350,000 Water Fund 350,00 350,000 OV Sewer Extension;Phase 5;water component W-005 3 450,000 450,000 Water Fund 450,000 450,000 Elevated Storage Tank#3 W-006 3 200,000 2,800,000 3,000,000 Debt Service 200,000 2,8001000 3,000,000 Hammes Estates 12"bypass W-007 4 120,000 120,000 Water Fund 120,000 120,000 Village East Trunk Watermain W-008 2 120,000 120,000 Water Fund 120,000 120,000 Utility Vehicle W-009 2 48,000 48,000 Water Fund 48,000 46,000 Well#2 Pull and rebuild pump W-011 3 25,000 25,000 Water Fund 25,000 25,000 Watermain Oversizing W-013 3 201,000 215,000 42,000 458,000 Water Fund 201,000 215,000 42,000 458,000 OV Sewer Extension Phase 3;water component W-015 3 400,000 400,000 Hidden Meadows Trunk Watermain Connection W-016 3 350,000 350,000 Water Fund 350,000 350,000 2020 Street&Utility Improvements-Water W-017 3 50,000 50,000 Water Fund 50,000 50,000 2021 Street&Utility Improvements-Water W-018 3 50,000 50,000 Water Fund 50,000 50,000 Water Department Total 746,000 1,333,000 992,000 3,200,000 50,000 6,321,000 GRAND TOTAL 6,099,668 8,102,560 6,3379123 9,737,316 3,624,600 33,901,267 Produced Using the Plan-It Capital Planning Software Page 4 77iursday,December 1,2016 Capital Improvement Plan 2017 ,/„-„2021 City of Lake Elmo, Minnesota Project# AF-001 Department Admin/Finance Department Contact City Administrator Project Name New City Hall Facility Type Improvement Useful Life 40 years Category Buildings Description Total Project Cost: $5,015,000 Priority 3 Important New City Hall Facility 1. Space Needs Study in 2017 2.Construction in 2020 or later(cost estimates of$200 per sq ft) Justification Would allow all staff(except fire and public works)to be in one building,community meeting rooms,updated council chambers Department Building Department Project# I3-��1 Contact Building Official Project Name Replacement Inspection Truck Type Equipment Useful Life 10 years Category Equipment:Miscellaneous Description Total Project Cost: $25,000 Priority 2 Very Important New Building Inspection Vehicle;S-10 To upgrade the existing 2004 SIO Colorado Justification Current 2004 vehicle is nearing the end of its useful life Department Fire Department Project# F-001 Contact Fire Chief Project Name Rescue Engine E2 Type Equipment Useful Life 15 years Category Vehicles Description Total Project Cost: $550,000 Priority, 1 Critical Replacement of Rescue Engine purchased in 1990. Moved to station#2 in reserve status in 2014. LED lights upgraded in 2011 for$17k. Justification End of Useful Life Replaces 1990 Engine w/combination vehicle(Engine 2 and Utiltiy 2).Maintenance costs continue to rise Procbtced Using the Plan-lt Capital Planting Software Pagel Tuesday,November 29,2016 Capital Improvement Plan 2017 ,n,„2021 City of Lake Elmo, Minnesota Department Fire Department Project# F-002 Contact Fire Chief Project Name Purchase Land for Combined Station Type Improvement Useful Life 0 Category Land Description Total Project Cost: $350,000 Priority I Critical Purcbase land for a combined fire station. Justification Fire Station#1 and#2 are in need of upgrades,some of which could not be made at the current building locations. Combining to one station will require less paid part time staff when duty shifts are implemented.Difficult to staff two stations with paid on call volunteers firefighters.A central location is critical to optimize response time. Project# )(''-004 Department Fire Department Contact Fire Chief Project Name Tender 1 Type Equipment Useful Life 20 years Category Vehicles Description Total Project Cost: $450,000 Priority 1 Critical Replacement of 1987 Tender that was refurbished in 2004. Justification End of Useful Life Priority for providing service in non-hydrant areas Department Fire Department Project# F-005 Contact Fire Chief Project Name Replacement of Parking Lot at Station#2 Type Maintenance Useful Life 0 Category Unassigned Description Total Project Cost: $87,560 pr-iorit) 4 Less Important Replacement of parking lot at Fire Station#2 Justification Dependent upon future use of building Project a F-006 Department Fire Department Contact Fire Chief Project Name Replacement of U2 truck Type Equipment Useful Life 15 years Category Buildings Description Total Project Cost: $75,000 Priority 1 Critical Replacement of 1994 U2 truck Justification End of Useful Life Possibly could be combined with the rescue engine replacement Produced Using the Plan-h Capital Planning Software Page 2 Tuesdav,November 29,2016 Capital Improvement Plan 2017 ,/ „ 2021 City of Lake Elmo, Minnesota Department Fire Department Project# F-�� Contact Fire Chief Project Name SCBA Replacements Type Equipment Useful Life 15 years Category Equipment:Fire Equip Description Total Project Cost: $207,000 Priority 1 Critical Replacement of Self Contained Breathing Apparatus(SCBA) Repairs done in Sept 2014 to extend the life of the SCBA's by 5 years. lOnly option now is to replace. Justification End of Useful Life,NFPA requirement Department Fire Department Project# F-QOg Contact Fire Chief Project Name New Combined Fire Station Type Improvement Useful Life 40 years Category Buildings Description Total Project Cost: $3,000,000 Priority 1 Critical Justification Fire Station#1 and#2 are in need of upgrades,some of which could not be made at the current building locations. Combining to one station will require less paid part time staff when duty shifts are implemented.Difficult to staff two stations with paid on call volunteers firefighters. Department Fire Department Project# F-�10 Contact Fire Chief Project Name B 1 Type Equipment Useful Life 15 years Category Vehicles Description Total Project Cost: $70,000 Priority 3 Imnportant Replace 2001 B1 Justification End of Useful Life Replaces 2001 F-350 Produced Using the Plan-It Capital Planning Software Page 3 Tuesday.November 29,2016 Capital Improvement Plan 2017 thru 2021 City of Lake Elmo, Minnesota Project# PR-001 Department Parks and Recreation Contact Project Name Manning Trail Updates Type Improvement Useful Life 40 years Category Park Improvements Description Total Project Cost: $13,200 Priorith 2 Very Important New trail installed along Manning Trail near Oak Land Jr High.Completed in conjunction with new roadway. Justification Part of city/county's efforts to connect trails Department Parks and Recreation Project# PR-002 Contact Public Works Director Project Name 50th Street Trail Type Improvement Useful Life 40 years Category Unassigned Description Total Project Cost: $140,000 Priority 2 Very Important Trail along north side of 50th St Staff estimate based on the need to acquire ROW and need to build up sections of the road Justification Due to potential increase in traffic from Cemetery and Wedding Venue PC recommended deleting project on 6/8/16 until further information is given and development occurs Project# PR-003 Department Parks and Recreation Contact City Administrator Project Name Demontreville Park Improvements Type Improvement Useful Life 25 years Category Park Improvements Description Total Project Cost: $105,000 Priority 2 Very Important Addition of a field and bathroom at DemontreviI Ic Park Cost estimates: 2017: $75,000 for new field and regrading/updating Current babseball field and fencing/tipped backstop 2018: $30,000 for pavillion Justification Feedback from residents during 2013 Park Survey,park commission site visits and Mahtomedi Baseball Association Produced Using the Plan-It Capital Planning Software Page 4 Tuesday,November 29,2016 Capital Improvement Plan 2017 ,/„„ 2021 City of Lake Elmo, Minnesota Project# PR-004 Department Parks and Recreation Contact City Administrator Project Name Lions Park Renovations Type Improvement Useful Life Category Park Improvements Description Total Project Cbst: $150,000 Priority I Critical Renovation of the Lions Park Ballfield. Ideally this project will provide for a safe natural grass field of play and full fencing. It will also contain concession/public bathroom areas, storage,scoreboard,backstop,dugouts,and fan bleachers at a minimum.Other possible improvements may include a ticket booth,batting and practice areas,team meeting area,warning tracks,brick/veneer detailing for fences,announcers booth,parking and year round uses such as ice skatin /hockey rink,prep kitchen and wanning house. Justification Field is in need of grading. Major draw to downtown and updating facilties would accommodate those users. Project# PR-005 Department Parks and Recreation Contact City Administrator Project Name Pebble Park Improvements Type Improvement Useful Life Category Park Improvements Description Total Project Cost: $135,738 Priority 3 Important Phase I Improvements were completed in 2016 which included a new shelter. Phase 2(2017)Improvements would include paving the parking area and development of two volleyball courts Cost estimates: Parking area is 0.3 acres(13,068sq ft)and asphalt paving is$3.50/sq ft($45,738) Volleyball Courts estimate is$10,000 Phase 3(2018)would be restrooms,lighting and security features Cost estimate: Restrooms(Vault Toilets with running water to sinks):$65,000 Fighting and Security Features:$15,000 Justification Feedback from park user survey in 2013 Produced Using the Plan-It Capital Planning Sofncare Page 5 Tuesday,November 29.2016 Capital Improvement Plan 2017 tl„„ 2021 City of Lake Elmo, Minnesota Project# PR-006 Department Parks and Recreation Contact City Administrator Project Name Reid Park Improvements Type Improvement Useful Life Category Park Improvements Description Total Project Cost: $184,250 Priority 3 Important Improve trails to be suitable for mountain biking while also having options for walking and snowshoeing,add playground equipment for younger age groups(resident request),eliminate basketball court,addition of bathrooms,outdoor gym stations.Bleacher seats and extending fencing. Phase 1 (2018) Mountain biking Trail $50,000 assumes grant/donation from MORK/Stillwater High School Team Phase 2(2019) Restooms:$100,000 Tot Lot:$12,500 Detno Court:Staff Time Outdoor Gym Stations:$15,000 Bleacher Seats:4,750 ,Extending fence to prevent fly balls:$2,000 Justification Result of resident input during site visit Department Parks and Recreation Project# PR-007 Contact City Administrator Project Name Sunfish Lake Park Improvements Type Improvement Useful Life Category Park Improvements Description Total Project Cost: $150,873 Priority 3 Important Phase 1 (2017) Additional benches:$2,000(could be donation or Eagel Scout project Phase 2(2019) Paving of parking lot Cost estimate: Parking lot:$60,984(17,424 sq ft at$3.50/sq ft) Improve trails to ADA standards ain Area 2(prairie area):$87,889 for 6 foot wide asphalt 1 mile trail Justification Produced Using the Plan-A Capital Planning Software Page 6 Tuesday,November 29.2016 Capital Improvement Plan 2017 ,/„t, 2021 City of Lake Elmo, Minnesota Project# PR-009 Department Parks and Recreation Contact City Administrator Project Name Lake Elmo Regional Trail Type Improvement Useful Life Category Park Improvements Description Total Project Cost: $1,592,916 Priority 3 Important Regional east west trail through Lake Elmo Phase 1:($827,316-construction only,no land Connect to existing Oakdale trail at Stillwater Blvd and Helmo/ldeal Ave Travel through Tablyn Park to Lake Elmo Park Reseerve(LEPR) Pass through LEPR-provide exit point to Sunfish Lake Park Continue down Hwy5/CSAH 14 righ tof way to Gorman's-connect to exisitng trail Phase 2:($765,600-construction only,no land) Lake Elmo to Stillwater Senior High Justification Trail would address the following community needs: -Deliver students safely to school -Bring people to our downtown -Bring people to our parks -Provide safe recreation -Trail Diversity-Provide feel of Lake Elmo -Omit need to bike down Hwy 5/CSAH 14 -Compatibility with public grant opportunities -Compatibility with private funding opportunities ,Feasibility of land acquisition Department Parks and Recreation Project# PR-01� Contact Public Works Director Project Name pickup Truck Type Equipment Useful Life 7 years Category Vehicles Description Total Project Cost: $30,000 Priority I Critical F250 Truck Justification New truck dedicated to Parks and Rec functions Project# PR-011 Department Parks and Recreation Contact Public Works Director Project Name Savona Park Type Improvement Useful Life Category Park Improvements Description Total Project Cost: $150,000 Priority I Critical Playground,half basketball court-Phase 1 Half basketball court,bocce ball court,tables,benches,etc-Phase 2 Justification Recreational opportunity in new neighborhood Produced Using the Plan-11 Capital Planning Software Page 7 Tuesdav,November 29,2016 Capital Improvement Plan 2017 ,r„„ 2021 City of Lake Elmo, Minnesota Department Public Works Department Project# PW-�OZ Contact Public Works Director Project Name Dump Truck/Plow wing/Sander Type Equipment Useful Life 10 years Category Vehicles Description Total Project Cost: $225,000 Priority I Critical Fleet add for staff add. Updated from budget amounts due to current costs. 1 year build out time on dump trucks and needs to be factored into the process. Justification Add to fleet due to increase in staffing Department Public Works Department Project# PW-004 Contact Public Works Director Project Name Loader Type Equipment Useful Life 15 years Category Vehicles Description Total Project Cost: $185,000 Priority 2 Very Important Replace 1999 loader Justification End of Useful Life Department Public Works Department Project# PW-006 Contact Public Works Director Project Name Tractor Type Equipment Useful Life 15 years Category Vehicles Description Total Project Cost: $80,000 Priority 2 Very Important Replace 2004 Tractor Cost include all ditch and mowing attachments Justification End of Useful Life Department Public Works Department Project# PW-007 Contact Engineer Project Name 2017 Street Improvements Type Improvement Useful Life 25 years Category Street Reconstruction Description Total Project Cost: $2,320,000 Priority 3 Important North Tri-Lakes Area and OV Phase 3 streets Justification Annual street repairs/improvements necessary Produced Using the Plan-lt Capital Planning Sofnvare Page 8 Tuesday,November 29,2016 Capital Improvement Plan 2017 ,/,,„ 2021 City of Lake Elmo, Minnesota Department Public Works Department Project# PW-009 Contact Public Works Director Project Name Manning Trail Reconstruction CSAH 15 Type Improvement Useful Life 25 years Category Street Reconstruction Description Total Project Cost: $23,730 Priority 3 Important County reconstructing Manning Trail(CSAH 15)near Oak Land Jr High Justification Project requires city cost share Department Public Works Department Project# PW-010 Contact Public Works Director Project Name Hunters Crossing Turn Lane Type Improvement Useful Life 25 years Category Street Construction Description Total Project Cost: $50,000 Priority 3 Important Turn Lane by Hunters Crossing.Jointly funded with developer. Justification Department Public Works Department Project# PW-Ol l Contact Public Works Director Project Name 2018 Street Improvements Type Improvement Useful Life 25 years Category Street Reconstruction Description Total Project Cost: $1,560,000 Priority 3Important Sheet reconstuction on 38th,39th,Innsdale and OV Phase 4 Justification Department Public Works DepartmentProject# PW-013 Contact Engineer Project Name 2019 Street Improvements Type Improvement Useful Life 25 years Category Street Construction Description Total Project Cost: $1,750,000 Priority 3Important 36th,37th St,Irwin,South Tri-Lakes,OV Phase 5 Justification Annual street impvovements per Engineering program/recommendation Produced Using the Plan-It Capital Planning Software Pape 9 Tuesday,November 29,10I6 Capital Improvement Plan 2017 ,1„„ 2021 City of Lake Elmo, Minnesota Department Public Works Department Project# PW-014 Contact Public Works Director Project Name Pickup Truck Type Equipment Useful Life T years Category Vehicles Description Total Project Cost: $30,000 Priority I Critical Ford 250 Justification Replaces 1991 Dodge pickup and 1998 GMC smaller trucks. Trucks being replaced will be retained as summer runner trucks to be used by summer help due to little to no residual/resale value. End of Useful Life Department Public Works Department Project# PW-016 Contact Public Works Director Project Name Pickup Truck Type Equipment Useful Life 7 years Category Vehicles Description Total Project Cost: $30,000 Priority 2 Very Important Ford 250 Justification Replaces 2000 Chevy pickup End of Useful Life Department Public Works Department Project# PW-017 Contact Public Works Director Project Name Expansion of Salt Shed Type Improvement Useful Life 40 years Category Buildings Description Total Project Cost: $50,000 Priority 4 Less Important Expansion of existing salt shed Justification Would prevent the need to have multiple salt deliveries and allow for a larger inventory on hand. With the City expansion and the number of new developments and street miles,the volumes are anticipated to increase significantly by 2019 Produced Using the Plan-It Capital Planning Software Page 10 Tuesday,November 29,2016 Capital Improvement Plan 2017 ,1„„ 2021 City of Lake Elmo, Minnesota Department Public Works Department Project# PW-018 Contact Public Works Director Project Name Barn Expansion Type Improvement Useful Life 40 years Category Land Description Total Project Cost: $700,000 Priority 4 Less Important Purchase of land from 3M for barn expansion Then expansion of barn for meeting rooms and offices Justification No current meeting room in the barn and shared office area. Not enough space for workstations for all employees. Department Public Works Department Project# PW-U19 Contact Public Works Director Project Name PickupTruck Type Equipment Useful Life 7 years Category Vehicles Description Total Project Cost: $30,000 Priority 4 Less Important Replacement for 2012 F250 End of usefull life 7 ears) Justification Replacement for 2012 F250 End of useful life Department Public Works Department Project# PW-�2� Contact Public Works Director Project Name Pickup Truck Type Equipment Useful Life 7 years Category Vehicles Description Total Project Cost: $30,000 Priority 4 Less Important Ford 250 Justification Replacement for 2014 F250 End of useful life(7 ears) Produced Using the Plan-It Capital Planning Software Page I I Tuesday,November 29.2016 Capital Improvement Plan 2017 ,l 2021 City of Lake Elmo, Minnesota Department Public Works Department Project# PW-�21 Contact Public Works Director Project Name 1 Ton Trucli Type Equipment Useful Life 10 years Category Vehicles Description Total Project Cost: $70,000 Priority 3 Important Replacement for 2003 1 Ton Truck Justification Replaces 2003 1 Ton Truck Beyond end of use useful life(10 yrs) Project# PTV-022 Department Public Works Department Contact Public Works Director Project Name Dump Trucli/Plow/Sander Type Equipment Useful Life 10 years Category Velucles Description Total Project Cost: $225,000 Priority 2 Very Important Replace 1998 plow truck One year build out lead time on large trucks needs to be factored into the timing. Justification End of Useful Life Department Public Works Department Project# PW-023 Contact Public Works Director Project Name Vac Trailer Type Equipment Useful Life 7 years Category Vehicles Description Total Project Cost: $45,000 Priority 3 Important Pull behind unit used for water main breaks and storm sewer clean outs. Justification Replacement for 2006 unit which does not have the hot water component which is critical for water main breaks. Current unit at end of useful life(7 years) Produced Using the Plan-It Capita!Planning Sofhvare Page 12 Tuesday,November 29.20 6 Capital Improvement Plan 2017 r/„„ 2021 City of Lake Elmo, Minnesota Project# 1'W-026 Department Public Works Department Contact Engineer Project Name 2020 Street inlprovenlents Type Improvement Useful Life 25 yews Category Street Reconstruction Description Total Project Cost: $2,030,000 Priority 3 Important Reconstruction of roads in Heritage Farms,Stonegate 2nd,and Old Village Phase 6 Justification Department Public Works Department Project# PW-027 Contact Engineer Project Name 2021 Street Improvements Type Improvement Useful Life 25 years Category Street Reconstruction Description Total Project Cost: $1,159,000 Priority 3 Important Fields of St.Croix,Tamarack Fanns&Hamlet on Sunfish Lake Street Improvements. Justification Project# PW-028 Department Public Works Department Contact Engineer Project Name CSA1115/50th Street Temp Signal Imp. Type Improvement Useful Life 25 years Category Street Reconstruction Description Total Project Cost: $60,000 Priority 3 Important CSAH/50th Street Temporary Signal Improvements Justification Department Public Works Department Project# PW-029 Contact Engineer Project Name CSAH19/Hudson Blvd Signal&Turn Lane Type Improvement Useful Life 25 yews Category Street Reconstruction Description Total Project Cost: $500,000 Priority 3 Important CSAH 19/Hudson Blvd Signal and Turn Lane Improvements Justification Produced Using the Plan-It Capiml Planning Software Page 13 Tuesdai,.Norenr6er-29.2016 Capital Improvement Plan 2017 << 2021 City of Lake Elmo, Minnesota Department Public Works Department Project# PTV-030 Contact Engineer Project Name CSAH 15/30th Street Signal Type Maintenance Useful Life 25 years Category Street Construction Description Total Project Cost: $100,000 Priority 3 Important CSAH 15/30th Street signal improvements. May be stand alone project or with CSAH 15 Phase 3 Justification Department Public Works Department Project# PW-033 Contact Engineer Project Name CSAH13-Ideal Avenue Improvements Type Improvement Useful Life 25 years Category Street Construction Description Total Project Cost: $300,000 Priority 3 Important CSAH13-Ideal Avenue Improvements-Phase 1 Justification Department Public Works Department Project# PW-034 Contact Engineer Project Name 15th Street North(MSA Street) Type Improvement Useful Life 40 years Category Street Reconstruction Description Total Project Cost: $950,000 priority 3 Important 15th Street reconstruction Justification Project PW-035 Department Public Works Department # Contact Engineer Project Name UP RR Crossing-Village Parkway Ty pe Improvement Useful Life 40 years Category Unassigned Description Total Project Cost: $500,000 Priority 3 Important UP RR Crossing-Village Parkway Justification Produced Using d:e Plan-It Capital Planning So(tuare Page 14 Tuesday.November 29,2016 Capital Improvement Plan 2017 ,f„„ 2021 City of Lake Elmo, Minnesota Project# PW-036 Department Public Works Department Contact Engineer Project Name UP RR Crossing-Private Drive Closure Type Improvement Useful Life 40 years Category Unassigned Description Total Project Cost: $100,000 Priority 3 Important UP RR Crossing-Private driveway closure required for Village Parkway Crossing Justification Department Public Works Department Project# PW-037 Contact Engineer Project Name UP RR Crossing: Klondike Ave Type Unassigned Useful Life 40 years Category Unassigned Description Total Project Cost: $250,000 Priority 3 Important UP RR Crossing-Klondike-upgraded crossing to inlcude light and gates Justification Department Sewer Department Project# 5-001 Contact Public Works Director Project Name Hudson Blvd Lift Station Type Equipment Useful Life 40 years Category Wastewater Description Total Project Cost: $500,0()0 Priority 2 Very Important Replace and upsize lift station Justification End of Useful Life;increased usage due to development Department Sewer Department Project# S-OU2 Contact Engineer Project Name Olson Lake Trail Sewer Phase 2 Type Improvement Useful Life 40 years Category Wastewater Description rota) Project('opt: $260,000 Priority 3 Important Justification Producer!Using the Plan-It Capital Planning Software Page 15 Tuesday,November 29,2016 Capital Improvement Plan 2017 „„ 2021 City of Lake Elmo, Minnesota Department Sewer Department Project# 5-0�3 Contact Public Works Director Project Name Sunfish Lake Sewer Extension & Lift Station Type Improvement Useful Life 40 years Category Wastewater Description Total Project Cost: $240,000 Priority 3 Important Sewer Extension to Sunfish Lake Park Justification Per 2016 MPCA agreement 100%assessed Department Sewer Department Project# S-U04 Contact Engineer Project Name Old Village Sewer Extension Phase 4 Type Improvement Useful Life 40 years Category Storm Sewer/Drainage Description Total Project Cost: $350,000 Priority 3 Important Exentions of sewer in Old Village Phase 4 Justification OV Sewer extension Phase 4;323nd St W,Layton/36th St 100%Assessed Department Sewer Department Project# S-O�5 Contact Engineer Project Name Old Village Sewer Extension Phase 5 Type Improvement Useful Life 40 years Category Wastewater Description Total Project Cost: $450,000 Priority 3 Important Sewer extension in the Old Village Phase 5 Justification OV Sewer extension Phase 5;33rd st,34th and 36th St. 100%Assessed Produced Using the Plan-lt Capital Planning Software Page 16 Tuesday,November 29,2016 Capital Improvement Plan 2017 ,/„„ 2021 City of Lake Elmo, Minnesota Department Sewer Department Project# 5-007 Contact Public Works Director Project Name Utility Vehicle Type Equipment Useful Life Category Vehicles Description Total Project Cost: $12,000 Priority 2 Very Important Utility Vehicle shared between water and sewer Justification A second vehicle is needed due to the addition of City sewer as well as the number of new homes and additional water related service calls. Department Sewer Department Project# S-��8 Contact Public Works Director Project Name Lift Station 1-Add permanent generator Type Equipment Useful Life 15 years Category Wastewater Description Total Project Cost: $80,000 Priority 2 Very Important Update Lift Station#1 by adding a permanent generator Justification Recommendation by Bernie Department Sewer Department Project# S-011 Contact Engineer Project Name Old Village Sewer Extension Phase 3 Type Improvement Useful Life 40 years Category Wastewater Description Total Project Cost: $400,000 priorit' 3lmportant OV Sewer Extension Phase 3 Justification OV Sewer Extension Phase 3;Elem School,31st St,&32nd St 100%Assessed Department Sewer Department Project# 5-�12 Contact Engineer Project Name Section 36 Trunk Sewer Main Type Improvement Useful Life 40 years Category Wastewater Description Total Project Cost: $1,500,000 Priority 3 Important Section 36 Trunk Sewer Main Justification Section 36 Trunk Sewer Main to Cimarron and Oakland Jr. High Produced Using the Plan-It Capital Planning Software Page 17 Tuesday,November 29,2016 Capital Improvement Plan 2017 fl,,,, 2021 City of Lake Elmo, Minnesota Department Sewer Department Project# 5-013 Contact Engineer Project Name Sewer Oversizing Type Improvement Useful Life 40 years Category Wastewater Description tOial Project('osu $164,000 Priority 3 Important Sewer Oversizing Justification Sewer oversizing based on developer pace and phasing Department Storm Water Department Project# SW-�Q1 Contact Engineer Project Name Phase 2 Regional Drainage Improvements Type Improvement Useful Life 40 years Category Storm Sewer/Drainage Description Total Project Cost: $2,000,000 Priority, 3Important Land acquistion(Schiltgen)and diversion to Sunfish Lake Park Justification 2nd Phase to improving the regional drainage issues Project SW-�U2 Department Storm Water Department # Contact Engineer Project Name Phase 3 Regional Drainage Improvements Type Improvement Useful Life 40 years Category Storm Sewer/Drainage Description Total Project Cost: $500,000 priority 3 Important Phase 3 of Regional Drainage Improvements(Lions Park) Justification 3rd Phase of Regional Drainage Improvements(Lions Park) Project# SW-004 Department Storm Water Department Contact Engineer Project Name Surface Water Management Plan(Comp Plan) update Type Improvement Useful Life 10 years Category Stonn Sewer/Drainage Description Total Project Cost: $40,000 Priority 3 Important Surface Water Management Plan(Comp Plan)update Justification Part of the Comprehensive Comp Plan Update Requirement Produced Using the Plan-11 Capital Planning Sgfnvare Page 18 Tuesday,November 29,2016 Capital Improvement Plan 2017 ai n12021 City of Lake Elmo, Minnesota Department Stone Water Department Project# Sw-�OrJ Contact Engineer Project Name Storm Sewer System Improvements Type Improvement Useful Life 40 years Category Storm Sewer/Drainage Description Total Project Cost: $300,000 prioritN 3 Important Stone Sewer System Improvements Justification With the expansion of the stone sewer system,it is anticipated that annual enhancements will be identified as necessary for continous enhancement of the system. This will include the annual pond clean outs to prevent build up of hazardous waste. The City is required to report upon the pond clean outs every four years. Department Water Department Project# w-U01 Contact Engineer Project Name 2019 Street Improvement Project-water component Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $300,000 Priority 3 Important Water component of2019 Street Improvement Projects 37th,38th and Irwin Justification Need to upgrade the water services as street improvments are done Department Water Department Project# w-002 Contact Engineer Project Name 2018 Street Improvement Project-water component Type Improvement Useful Life 25 years Category Water Description Total Project Cost: $600,000 Priority 3 Important .Water component of the 2018 Street Improvement projects. 38th,39th and Innsdale Justification As street improvments projects occur,the City needs to upgrade water lines Produced Using the Plan-11 Capital Planning Softtivare Page 19 Tuesday.November 29,2016 Capital Improvement Plan 2017 2021 City of Lake Elmo, Minnesota Department Water Department Project# W-��3 Contact Engineer Project Name OV sewer extension phase 4; water component Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $350,000 Priority 3 Important Justification 100%assessed Department Water Department Project# w-UU5 Contact Engineer Project Name OV Sewer Extension; Phase 5; water component Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $450,000 Priority 3 Important Replace waterman in Old Village phase 5;Upper 33rd,Lower 33r. 34/36th St.W Justification 100%assessed Department Water Department Project# w-006 Contact Engineer Project Name Elevated Storage Tank#3 Type Equipment Useful Life 40 years Category Water Description Total Project Cost: $3,000,000 Priority 3 Important Justification Department Water Department Project# W-0�7 Contact Engineer Project Name Hammes Estates 12" bypass Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $120,000 Priority 4 Less Important 12"water main bypass in Hammes Justification Needed to reduce water pressure and make flows Contingent upon whether a developer comes forward on the project Produced Using the Plan-It Capital Planning S'oflxar•e Page 20 Tuesday,November 29,2016 Capital Improvement Plan 2017 ,/,,,, 2021 City of Lake Elmo, Minnesota Department Water Department Project# W-��g Contact Engineer Project Name Village East Trunk Watern1aiI1 Type Improvement Useful Life 40 years Category Wad Description Total Project Cost: $120,000 Priority 2 Very Important 12"water main bypass Justification need to reduce pressure and accommodate water flows Department Water Department Project# W-��9 Contact Project Name Utility Vehicle Type Unassigned Useful Life 7 years Category Unassigned Description Total Project Cost: $48,000 Priority 2 Very Important Utility Vehcile shared between water and sewer(S-007) Justification A second vehicle is needed due to the addition of sewer and the number of new homes and related service calls Department Water Department Project# W-011 Contact Public Works Director Project Name Well#2 Pull and rebuild pump Type Equipment Useful Life 7 years Category Water Description Total Project Cost: $25,000 Priority 3 Important Pull and Rebuild Well#2 pump Justification Recommended by Bernie Department Water Department Project# W-013 Contact Engineer Project Name Watermain Oversizing Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $577,000 Priority 3 Important Oversizing cost of watetmain pipe installed by developers. Justification Ensures all pipe in the City will have flow capacity necessary for water system Produced Using the Plan-It Capital Planning Software Page 21 Tuesday,November 29,2016 Capital Improvement Plan 2017 1hrit 2021 City of Lake Elmo, Minnesota Department Water Department Project# W-015 Contact Engineer Project Name OV Sewer Extension Phase 3; Water component Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $400,000 Priority 3 Important OV Sewer extions Phase 3;water component Justification 71 Elementary school,31st Street and 32nd Street 100%assessed Department Water Department Project# W-016 Contact Engineer Project Name Hidden Meadows Trunk Watermain Connection Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $350,000 Priority 3 Important Hidden Meadows Trunk Watermain Connection Justification Watermain connection necessary for development Department Water Department Project# W-017 Contact Engineer Project Name 2020 Street& Utility Improvements-Water Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $50,000 Priority 3 Important 2020 street improvement project-water component Justification watermain for Heritage Farms Produced Using the Plan-It Capital Planning Software Page 22 Tuesday,November 29,2016 Capital Improvement Plan 2017 th,-t,2021 City of Lake Elmo, Minnesota Project# W-018 Department Water Department Contact Engineer Project Name 2021 Street&Utility Improvements-Water Type Improvement Useful Life 40 years Category Water Description Total Project Cost: $50,000 Priority 3 Important 2021 Street&Utility Improvements-water component Justification City needs to upgrade water infrastructure when doing street improvement projects Fields of St.Croix and Tamarack Farms 100%assessed Produced Using the Plan-It Capital Planning Software Page 23 Tuesday,November 29,2016