HomeMy WebLinkAbout#03 November Financials
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: December 20, 2016
CONSENT
ITEM #3
MOTION
AGENDA ITEM: November 2016 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Cathy Bendel, Finance Director
REVIEWED BY: Kristina Handt, City Administrator
Lake Elmo Finance Committee
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item………………………………………...City Administrator
- Report/Presentation…………………………………………City Administrator
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates
POLICY RECOMMENDER: Finance
FISCAL IMPACT: NA
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the November 2016 Financial Reporting Packet. No specific motion is needed
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find the comparative financial statements for the month of
November 2016 reflecting the monthly and year to date detail, comparing the actual results to the
2016 Budget.
City Council Meeting [Consent Agenda Item #3]
December 20, 2016
-- page 2 --
GENERAL FUND:
General:
November was another strong month for new home building permits. 20 new home permits
were issued during the month, bringing the year to date number of new homes to 240.
Revenues:
Total revenue for the month was $141.4k (208.4%) above budget for November bringing the
year to date to $882.0k (39.6%) better than budget. The most significant budget to actual
revenue Variances are as follows:
• Building permits were $34.9k (99.8%) better than budget for the month bringing the year
to date to $393.9k (83.3%) better than budget.
• Plan review fees for the month were $19.6k (88.9%) better than budget bringing the year
to date to $212.2k (81.7%) better than budget.
Expenses:
Total expenses for the month exceeded budget by $161.6k (86.8%) for November bringing the
year to date expenses to $231.9k (7.9%) over budget. The following summarizes variances of
note:
General:
• General Government expenses were $49.8k (85.2%) higher than budget for the month
bringing the year to date expenses to $320.0k (38.1%) higher than budget. This was
primarily due to legal expenses far exceeding budget; the majority of which related to
the 3M litigation.
• Total Public Safety expenses were $65.6k (124.5%) higher than budget for the month
bringing the year to date expenses to $25.3k (2.8%) lower than budget. This was
primarily due to the Fire Relief aid proceeds being received and disbursed to the Fire
Relief Association. The budget planned for this activity in December so the variance is
a result of a timing issue.
• Public Works – The total Public Works expenses were $55.3k (107.1%) higher than
budget for the month bringing year to date expenses to $8.9k (1.0%) better than budget.
This is due to the expenditures not budgeted including the purchasing of a new truck
($34.4k), the contract services expense for the street condition study ($10k) and the
timing of paying the Street maintenance vendors as mentioned last month.
In summary, the November revenues were $141.4k (208.4%) better than budget and the
expenses were $161.6 (86.8%) higher than budget resulting in a net income of $20.2k (17.1%)
higher than budget. On a year to date basis, the revenues are $882.0k (39.6%) above budget and
City Council Meeting [Consent Agenda Item #3]
December 20, 2016
-- page 3 --
the expenses were $231.9k (7.9%) above budget resulting in a net income of $650.1k (96.4%)
better than budget year to date.
LIBRARY FUND:
The net income for the Library Fund for the month of November was $6.7k over budget (48.0%)
bringing the year to date to $14.2k better than budget. The cash balance at the end of November
was $161.4k.
RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council
accept the attached November Financial Report.
ATTACHMENT:
1. November Financial Reports