HomeMy WebLinkAbout#12 Comprehensive Plan Update 1.17 STAFF REPORT
DATE: 01/17/2016
REGULAR
ITEM #: 12
MOTION
TO: City Council
FROM: Stephen Wensman, Planning Director
AGENDA ITEM: 2040 Comprehensive Plan Update
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND:
All cities, within the seven-county metropolitan region must prepare a comprehensive plan and update
that plan as needed every 10 years. The City’s Comprehensive Plan update is due to be submitted to the
Metropolitan Council on December 31, 2018. City Staff prepared a Comprehensive Planning Request for
Proposal which was approved by the Council on November 15, 2016 by consent. The City received
proposals from Bolton and Menk, MSA, and SHC (attached) and interviews of each firm were held on
January 10, 2017. The interviews were conducted by the City Administrator, Planning Staff, the City
Engineer and two Council members, Mr. Bloyer and Ms. Nelson. The interview team unanimously
recommends the City choose SHC to assist in the preparation of the 2040 Comprehensive Plan Update. ISSUE BEFORE COUNCIL: The issue before Council is whether to hire SHC to assist the City to prepare the City’s 2040
Comprehensive Plan Update and to authorize Staff to negotiate the contract.
PROPOSAL DETAILS/ANALYSIS:
The City has established a total project budget of $ 100,000 for the Comprehensive Plan update as was
reflected in the 2017 budget book. The City applied for and received news on 1/11/17 that iving Healthy
in Washington County (LHWC) has chosen Lake Elmo as a partner to receive Health in Comprehensive
Planning Partner Project funding in the amount of $15,000 (made available through the Statewide Health
Improvement Program (SHIP)). These funds must be used in the Comprehensive Planning process,
specifically as it relates to community engagement, healthy food access, active living assessment, and plan
development that supports active living and/or healthy food access. The funds are restricted to certain
allowable uses (mapping/spatial analysis, consultant time, promotional materials, etc.), must be spent by
October 31, 2017, and must be matched by 10% of the total funding requested. FISCAL IMPACT: The City has budgeted $100,000 for the comprehensive plan update. The proposal by SHC is for a not to exceed amount of $80,000. The City received a planning grant in the amount of $15,000.
City Council meeting Page 2 Regular Item #__
1/17/2017
OPTIONS: The Council has the following options:
1) To hire SHC as recommended and to authorize staff to negotiate a contract.
2) To suggest another firm or course of action and authorize staff to negotiate a contract.
3) To reject all proposals.
RECOMMENDATION: Staff and the interview team recommend the Council hire SHC to assist in the preparation of the 2040 Comprehensive Plan Update and to authorize Staff to negotiate a contract with the following motion: “Move to approve the hiring of SHC to assist the City in the preparation of the 2040 Comprehensive
Plan Update and to authorize Staff to negotiate a contract” ATTACHMENTS:
• None (proposals were sent to Council previously)